28Th of April 2021

UNCONFIRMED Held 28th of April 2021 At Shire of Dardanup ADMINISTRATION CENTRE EATON 1 Council Drive - EATON This document is available in alternative formats such as: ~ Large Print ~ Electronic Format [disk or emailed] Upon request. UNCONFIRMED MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON THE 28TH OF APRIL 2021 VISION STATEMENT “Provide effective leadership in encouraging balanced growth and development of the Shire while recognizing the diverse needs of our communities.” UNCONFIRMED MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON THE 28TH OF APRIL 2021 TABLE OF CONTENTS 1 DECLARATION OF OPENING/ANNOUNCEMENTS OF VISITORS............................................................................................................ 1 2 RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE PREVIOUSLY APPROVED ......................................................................... 2 2.1 Attendance ..................................................................................................................................................................................2 2.2 Apologies .....................................................................................................................................................................................2 2.3 Leave of Absence .........................................................................................................................................................................2 3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ....................................................................................................... 3 4 PUBLIC QUESTION TIME .................................................................................................................................................................... 3 5 APPLICATIONS FOR LEAVE OF ABSENCE ............................................................................................................................................. 3 6 PETITIONS/DEPUTATIONS/PRESENTATIONS ...................................................................................................................................... 4 7 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ....................................................................................................................... 5 7.1 Ordinary Meeting Held 31st of March 2021 ..................................................................................................................................5 8 ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION .................................................................................................. 6 8.1 Title: Shire President Monthly Report ..........................................................................................................................................6 9 ANNOUNCEMENTS OF MATTERS FOR WHICH MEETING MAY BE CLOSED ........................................................................................... 6 10 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN .................................................................................................. 6 11 DECLARATION OF INTEREST .............................................................................................................................................................. 7 12 REPORTS OF OFFICERS AND COMMITTEES ......................................................................................................................................... 8 12.1 EXECUTIVE REPORTS ......................................................................................................................................................................... 8 12.1.1 Title: Communications Plan..........................................................................................................................................................8 12.2 SUSTAINABLE DEVELOPMENT DIRECTORATE REPORTS .................................................................................................................... 12 12.2.1 Title: Establishment of Hire Agreements for Use of the Eaton Recreation Centre ......................................................................12 12.2.2 Title: Unbudgeted Expenditure - Eaton Recreation Centre Retractable Grandstand Units Refurbishment.................................16 12.2.3 Title: Bushfire Advisory Committee Meeting – Change in Meeting Date ....................................................................................20 12.3 INFRASTRUCTURE DIRECTORATE REPORTS ...................................................................................................................................... 22 12.3.1 Title: Kalgulup Regional Park – Endorsement of Final Management Plan ..................................................................................22 12.3.2 Title: Fenced Dog Exercise Area – Site Selection and First Draft Concepts .................................................................................29 12.3.3 Title: Wireless Road – Proposal to Cut off Connection to South Western Highway ....................................................................43 12.3.4 Title: Tender F0196739 - New Eaton Skate Park and Pump Track ..............................................................................................49 12.3.5 Title: Plant Program – Trailer and Vehicle Renewals ..................................................................................................................54 12.4 CORPORATE & GOVERNANCE DIRECTORATE REPORTS..................................................................................................................... 60 12.4.1 Title: Adoption of Shire of Dardanup Standards for Local Government CEO Recruitment and Selection, Performance Review and Termination ........................................................................................................................................................................60 12.4.2 Title: Adoption of Bush Fire Brigades Local Law 2021 ................................................................................................................65 12.4.3 Title: Draft Corporate Business Plan 2021/22 – 2024/25 ...........................................................................................................77 12.4.4 Title: Long Term Financial Plan 2021/22 – 2030/31 ...................................................................................................................82 12.4.5 Title: Eaton Bowling Club and Eaton Senior Citizens Club Joint Management Committee – Council Representative/Independent Party ..........................................................................................................................................................................................87 12.4.6 Title: Monthly Statement of Financial Activity for the Period Ended on the 31st of March 2021 ................................................90 12.4.7 Title: Schedule of Paid Accounts as at the 9th of April 2021 ........................................................................................................94 12.5 COMMITTEES ................................................................................................................................................................................ 126 12.5.1 Title: New Administration, Library and Community Building Committee Meeting Minutes Held 8th of April 2021 ................... 126 12.5.2 Title: Grants, Awards and Scholarship Meeting Minutes Held 7th April 2021 ........................................................................... 128 12.5.3 Title: Integrated Planning Committee Meeting Minutes Held 14th April 2021 .......................................................................... 131 13 ELECTED MEMBERS MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN .............................................................................. 137 14 NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF MEETING ......................................................................... 137 15 PUBLIC QUESTION TIME ................................................................................................................................................................ 137 16 MATTERS BEHIND CLOSED DOORS ................................................................................................................................................ 137 17 CLOSURE OF MEETING .................................................................................................................................................................. 137 UNCONFIRMED MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON THE 28TH OF APRIL 2021 COUNCIL ROLE Advocacy When Council advocates on its own behalf or on behalf of its community to another level of government / body /agency. Executive/Strategic The substantial direction setting and oversight role of the Council e.g. Adopting plans and reports, accepting tenders, directing operations, setting and amending budgets. Legislative Includes adopting local laws, town planning schemes and policies. Review When Council reviews decisions made by Officers. Quasi-Judicial When Council determines an application/matter that directly affects a person’s rights and interests. The Judicial character arises from the obligations to abide by the principles of natural justice. Examples of Quasi-Judicial authority include town planning applications, building licences, applications for other

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