Minsi Trails Council BSA 2020 Unit and District Membership Calendar Revised 2/8/20

JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER

CUB Unit - Pack lea ders Unit - Participate in Scout District – Train “Sign Up” District – By April 15, 75% District - Review MTC – Order Fall District - Plan District - Conduct School District/Unit – Begin Fall District - Contact packs Unit - Conduct unit Unit – All unit “sign contact 100% of Cub Sunday or Scout Sabbath Chairs. of participating units have fall recruitment plan recruitment incentives agenda for school Night training for unit recruitment campaign w/ with no Lion and Tiger roster checks up” events MEMBERSHIP Scouts at re-charter a “Sign Up” date set. & promo material night/sign up leaders at District levels incentives. Conduct “sign Cubs complete District – Call dropped training up” events Unit - Contact Religious youth District – Cub District – Secure Unit/District/MTC - Chartered Partners for District – By April Scout Program personnel to assist in Unit – 1st round of “Sign Unit – 2nd round of Recognize staff Scout Sunday District/Unit - Recruit fall District - 50% of 30,100% of participating Planning meetings Marketing membership packet pick Up” recruitment events “Sign Up” recruitment and key volunteers “Sign Up” Chairs and participating units have units have a “Sign Up” are held in each materials up / unit support. events achieving District - Complete additional Membership dates set for spring “Sign date set. district. available by grade District – Secure an Oct campaign Membership Planning people Up” District – Secure a Sept. standalone “sign up” date District – Evaluate objectives Conference for calendar standalone “sign up” for each Pack. Packs for Family Pack year. Sign up materials ordered District/Unit – Begin District/Unit – Spring date for each Pack. * 50% by Sept 15 growth and not at Spring recruitment recruitment incentives * 50% by Aug 15 * 100% by Oct 1 growth over 2019 District - Distribute camp campaign w/ incentives ends. * 100% by Sept 1 promo materials. District/Unit – All youth District - Peer to peer Distribute dropped youth District – Secure all applications turned in delivered 7-10 days exit survey. Superintendent / dates, addresses etc for within 48 hours of “sign before recruitment Principle visits Geofencing. up” event nights

District - Ensure in- District / Unit – Ensure Scout Reach begins Units – Promote to Den school youth talks are pack presence at open recruitment process Leaders and register for set. All school night houses. Units attend University or . materials out. District - In-School District/Unit – Units – Update unit Direct mailings out presentations District/Unit – Begin the Charter process BeAscout pins in Flyers for School Night charter process ends District - New Unit my.scouting.org recruitment delivered 7- Prospecting (ongoing 10 days before School each month) Night recruitments

WEBELOS Unit - 100% of packs set Unit – Webelos Transition TRANSITION Webelos transition info th Unit - Packs and troops District - Invite District/Unit - 5 grade District - Promote District – Pack District - Finalize District - Roundtable conduct Webelos untransitioned 5th grade Webelos invited to pack/troop contact contacts completed pack and troop training on Webelos graduation youth to Scouts. BSA District - transition team District - Final calls District - Attend District - Webelos Unit - Plan joint leader transition in each district. open houses follows up with every to 5th grade Webelos Transition Transition Chair troop/Webelos den District - Contacts all District - Ensure communication Unit - Webelos leaders youth not transitioned or Webelos that have wrap-up meeting/ recruited camping trip for October Unit - Work with troop packs regarding pack and troop about transition is encouraged to move into District - Invite all 4th who dropped off charter not transitioned 100% transitioned leaders to secure Den transition plans leader emailed or mailed. troop as a registered grade Webelos to webelos accounted Chiefs communication member Webelos Spring District - 6th grade for Unit - Work with troop about transition is /Events Webelos roster run leaders to plan visits to either emailed or District - Work with pack- by district and troop meetings mailed. chartered partner to packs organize new troop if one does not exist

SCOUTS BSA Unit - Troops contacts all District - Dates set for in- Unit - Plan a troop activity District/Unit - Sponsor a District - Finish District/Unit - Ensure Unit - Secure Unit - Mail letter of Unit - Conduct joint Unit - Set date for MEMBERSHIP 5th grade Webelos den school presentation and for new Scouts troop activity for new spring recruitment all Scouts attend information of 2nd year introduction from troop to camping trip with Webelos Scouts st nd leaders troop open houses set Scouts events summer camp Webelos Scouts every 1 and 2 year Webelos den and parents to visit Webelos Scout troop meeting in Unit - Host Webelos Unit - Hold the bridging District - Contact District - Scouts BSA Unit - Plan a joint Unit - Conduct roster January Scouts and parents at a ceremony at Blue & Gold troops that have no recruitment chair troop/Webelos den District - 5th grade checks troop meeting new or no recruited camping trip for October Webelos invited to fall Unit - Recruit parents of District/Unit - Conduct transitioned Scouts camporees Unit - Attend a Unit - Plan a bridging new Scouts Prepare open house unit roster checks Webelos den meeting ceremony for Blue and flyers Unit - Select den chief for to teach Webelos how Gold Banquet Unit – Establish open Units – Update unit District – Secure each Webelos den the Scouts BSA troop house dates for Webelos Send information on unit BeAscout pins in new Scouts BSA works District - Promote spring inventories my.scouting.org. Conduct Troops recruitment plan & open Unit - Participate in Scout open Houses (new District/Unit – Troops District/Unit – houses Sunday or Scout Sabbath recruits) begin the charter Troops Charter process process ends

VENTURING Unit - 100% of Venturers District - Create career District - Send information Unit - Conduct unit roster Unit – Roster District – Secure District - Set dates for Unit – Crew District - Conduct District - Unit roster MEMBERSHIP contacted at recharter interest surveys/ share on unit inventories checks checks complete new Venturing crew open houses open houses unit roster checks checks complete survey data with crews Crews Unit – Promote summer District/Unit – Crews District/Unit – Crew camp staff opportunities begin the re-charter Charter process process ends

Exploring Exploring Committee Exploring Committee Exploring Committee Contact School About Conduct Career New Post Prospecting New Post Schedule Open In school presentations In school presentations Hold second open Roster checks Meets – New Post Meets – New Post Meets – New Post Career Survey Interest Surveys / Development Prospecting / Houses/Invitation Letters and invitation letters and invitation letters house if needed complete/ Prospecting Prospecting Prospecting Guidance Counselor New Post Development mailed mailed. Open Houses mailed. Open Houses Re-charter Event Prospecting / Analyze career New Post Prospecting / begin/school begin/school Development data Development flyers/recruiting flyers/recruiting presentations presentations