PURCHASING DIVISION
NNOOTTIICCEE
REQUEST FOR PROPOSAL NO. 952-3771
CHILD ABUSE PREVENTION, INTERVENTION AND TREATMENT (CAPIT)
FUNDING PROCESS - APPLICATION NOW AVAILABLE
If your organization is interested in providing Child Abuse Prevention, Intervention and Treatment (CAPIT) Programs per attached Overview, the documents are available for pick up at:
County of Fresno Purchasing Division 952-3771 4525 E. Hamilton Avenue Fresno, CA 93702
You may request this document be e-mailed to your organization by calling (559) 456-7110
A bidder’s conference will be held at the Sierra Resource Campus, 2025 E. Dakota, 2nd Floor, 1:30 P.M. December 3, 2002.
Please contact Gary W. Parkinson of the Purchasing Staff at (559) 456-7110 with any questions.
Sincerely,
Gary W. Parkinson Chief Buyer
GWP:drs
4525 East Hamilton Avenue, Fresno, California 93702-4599 Purchasing: (559) 456-7110 Central Services: (559) 456-7868
NOTICE RFP NO. 952-3771 Page 2
PROPOSAL DESCRIPTION
This RFP is soliciting proposals from Community-Based Organizations for the provision of Child Abuse Prevention, Intervention and Treatment Programs within Fresno County.
CAPIT PROPOSED BUDGET/TERM
Prevention/Intervention Funding $280,748 – 7/1/2003 to 6/30/2004 Prevention/Intervention Funding $283,215 – 7/1/2004 to 6/30/2005
Intervention & Treatment Funding $187,165 - 7/1/2003 to 6/30/2004 Intervention & Treatment Funding $188,810 - 7/1/2004 to 6/30/2005
TENTATIVE TIMELINE
CAPITHUMAN SERVICES FUNDING PROCESS FY 2003-04 FY 2004-05
November 18, 2002 RFP Released
December 3, 2002 Bidders Conference 1:30 p.m. Sierra Resource Campus (IHSS) Mojave Room 2025 E. Dakota 2nd floor (Dakota/Blackstone)
January 14, 2003 Deadline for Submission of Proposals 2:00 PM Purchasing, 4525 E. Hamilton, Fresno
January-February 2003 Proposal Review by Human Resources Advisory Board
March 4-6, 2003 Hearings
March-April, 2003 Contract Negotiations
May-June 2003 Funding Recommendations to Board of Supervisors
Contracts Operational July 1, 2003
Purchasing Division
November 19, 2002 No. 952-3771
Child Abuse Prevention, Intervention and Treatment (CAPIT)
Funding Process - Application
PURCHASING USE 56007103/ 560309530 drs G:\RFP\952-3771 CAPIT FUNDING PROCESS-APPLICATION.DOC IMPORTANT: SUBMIT PROPOSAL IN SEALED ENVELOPE PACKAGE WITH QUOTATION NUMBER, CLOSING DATE AND BUYER’S NAME MARKED ON OUTSIDE TO: COUNTY OF FRESNO PURCHASING DIVISION 4525 E. HAMILTON AVENUE FRESNO, CA 93702-4531 Proposal will not be accepted after 2:00 p.m., January 14, 2003. PROPOSALS WILL BE CONSIDERED LATE AT 2:01 P.M. BY THE OFFICIAL PURCHASING TIME CLOCK.
Bids will be opened and publicly read at that time. All bids and bid information will be available for review after the award has been made.
Questions or clarifications of proposal specifications are to be directed to Gary W. Parkinson, phone (559) 456-7110.
GENERAL CONDITIONS See “County Of Fresno Purchasing Standard Instructions And Conditions For Request For Proposals (RFP’S) and Requests for Quotations (RFQ’S)” attached.
BIDDER TO COMPLETE
UNDERSIGNED AGREES TO FURNISH THE COMMODITY OR SERVICE STIPULATED IN THE ATTACHED QUOTATION SCHEDULE AT THE PRICES AND TERMS STATED, SUBJECT TO THE “COUNTY OF FRESNO PURCHASING STANDARD INSTRUCTIONS AND CONDITIONS FOR REQUEST FOR PROPOSALS (RFP’S) AND REQUESTS FOR QUOTATIONS (RFQ’S)”ATTACHED.
Company
Address
City State Zip Code ( ) ( ) Telephone Number Facsimile Number E-mail Address
Taxpayer Federal I.D. No.:
Signed By:
Print Name Title
1A RFP (5/99) Proposal No. 952-3771
COUNTY OF FRESNO PURCHASING STANDARD INSTRUCTIONS AND CONDITIONS FOR REQUESTS FOR PROPOSALS (RFP'S) AND REQUESTS FOR QUOTATIONS (RFQ'S) Note: the reference to “bids” in the following paragraphs applies to RFP's and RFQ's
GENERAL CONDITIONS
By submitting a bid the bidder agrees to the following conditions. These conditions will apply to all subsequent purchases based on this bid.
1. BID PREPARATION: 3. FAILURE TO BID:
A) All prices and notations must be typed or written in ink. No erasures If not bidding, return bid sheet and state reason for no bid or your name may be permitted. Errors may be crossed out, initialed and corrections printed in ink by removed from mailing list. person signing bid. 4. TAXES, CHARGES AND EXTRAS: B) Brand Names: Brand names and numbers when given are for reference. Equal items will be considered, provided the offer clearly describes the A) County of Fresno is subject to California sales and/or use tax (7.625%). article and how it differs from that specified. In the absence of such information it Please indicate as a separate line item if applicable. shall be understood the offering is exactly as specified. B) DO NOT include Federal Excise Tax. County is exempt under C) State brand or make of each item. If bidding on other than specified, Registration No. 94-73-03401-K. state make, model and brand being bid and attach supporting literature/specifications to the bid. C) County is exempt from Federal Transportation Tax. Exemption certificate is not required where shipping papers show consignee as County of Fresno. D) Bid on each item separately. Prices should be stated in units specified herein. All applicable charges must be quoted; charges on invoice not D) Charges for transportation, containers, packing, etc. will not be paid unless quoted herein will be disallowed. specified in bid.
E) Time of delivery is a part of the consideration and must be stated in 5. AWARDS: definite terms and must be adhered to. F.O.B. Point shall be destination or freight charges must be stated. A) Award(s) will be made to the most responsive responsible bidder. The evaluation will include such things as life-cycle cost, availability, delivery costs and F) All bids must be dated and signed with the firm’s name and by an whose product and/or service is deemed to be in the best interest of the County. The authorized officer or employee. county shall be the sole judge in making such determination.
G) Unless otherwise noted, prices shall be firm for 120 days after closing B) Unless bidder gives notice of all-or-none award in bid, County may accept date of bid. any item, group of items or on the basis of total bid.
2. SUBMITTING BIDS: C) The County reserves the right to reject any and all bids and to waive informalities or irregularities in bids. A) Each bid must be submitted on forms provided in a sealed envelope with bid number and closing date and time on the outside of the envelope. D) After award, all bids shall be open to public inspection. The County assumes no responsibility for the confidentiality of information offered in a bid. B) Interpretation: Should any discrepancies or omissions be found in the bid specifications or doubt as to their meaning, the bidder shall notify the Buyer in PARTICIPATION: writing at once. The County shall not be held responsible for verbal interpretations. Questions regarding the bid must be received by Purchasing at Bidder may agree to extend the terms of the resulting contract to other political least 5 working days before bid opening. All addenda issued shall be in writing, subdivision, municipalities and tax-supported agencies. duly issued by Purchasing and incorporated into the contract. Such participating Governmental bodies shall make purchases in their own name, C) All communications regarding the bid must be referred to the Buyer at make payment directly to bidder, and be liable directly to the bidder, holding the County Purchasing. Bidders are specifically directed not to contact any other County of Fresno harmless. County personnel related to this bid request. PREFERENCE/TIE BIDS: Unauthorized contact of any County personnel regarding this bid may be cause All other factors being equal, the contract shall be awarded to the Fresno County for rejection of bid response. vendor or, if neither or both are Fresno County vendors, it may be awarded by the flip Bids received after the closing time will NOT be considered. of a coin in the presence of witnesses or the entire bid may be rejected and re-bid.
Bidders are to bid what is specified or requested first. If unable to or willing to, PATENT INDEMNITY: bidder may bid alternative or option, indicating all advantages, disadvantages and The vendor shall hold the County, its officers, agents and employees, harmless from their associated cost. liability of any nature or kind, including costs and expenses, for infringement or use of
1A RFP (5/99) Proposal No. 952-3771 any copyrighted or uncopyrighted composition, secret process, patented or SPECIAL REQUIREMENT: unpatented invention, article or appliance furnished or used in connection with this bid. With the invoice or within twenty-five (25) days of delivery, the seller must provide to the County a Material Safety Data Sheet for each product which contains any SAMPLES: substance on “The List of 800 Hazardous Substances” published by the State Director of Industrial Relations. (See Hazardous Substances Information and Samples, when required, must be furnished and delivered free and, if not Training Act. California State Labor Code Sections 6360 through 6399.7.) destroyed by tests, will upon written request (within 30 days of bid closing date) be returned at the bidder's expense. In the absence of such notification, County RECYCLED PRODUCTS/MATERIALS: shall have the right to dispose of the samples in whatever manner it deems appropriate. Vendors are encouraged to provide and quote (with documentation) recycled or recyclable products/materials which meet stated specifications. RIGHTS AND REMEDIES OF COUNTY FOR DEFAULT: YEAR 2000 COMPLIANCE WARRANTY A) In case of default by vendor, the County may procure the articles or service from another source and may recover the cost difference and related Vendor warrants that any product furnished pursuant to this Agreement/order shall expenses occasioned thereby from any unpaid balance due the vendor or by support a four-digit year format and be able to accurately process date and time data proceeding against performance bond of the vendor, if any, or by suit against the from, into and between the twentieth and twenty-first centuries, and the years 1999 vendor. The prices paid by the County shall be considered the prevailing market and 2000, as well as leap year calculations. "Product" shall include, without price at the time such purchase is made. limitation, any piece or component of equipment, hardware, firmware, middleware, custom or commercial software, or internal components or subroutines therein. This B) Articles or services which, upon delivery inspection do not meet warranty shall survive termination or expiration of this Agreement. specifications, will be rejected and the vendor will be considered in default. Vendor shall reimburse County for expenses related to delivery of non-specified In the event of any decrease in product functionality or accuracy related to time goods or services. and/or date data related codes and/or internal subroutines that impede the product from operating correctly using dates beyond December 31, 1999, vendor shall restore C) Regardless of F.O.B. point, vendor agrees to bear all risks of loss, or repair the product to the same level of functionality as warranted herein, so as to injury or destruction to goods and materials ordered herein which occur prior to minimize interruption to County's ongoing business process, time being of the delivery and such loss, injury or destruction shall not release vendor from any essence. In the event that such warranty compliance requires the acquisition of obligation hereunder. additional programs, the expense for any such associated or additional acquisitions, which may be required, including, without limitation, data conversion tools, shall be DISCOUNTS: borne exclusively by vendor. Nothing in this warranty shall be construed to limit any rights or remedies the County may otherwise have under this Agreement with respect Terms of less than 15 days for cash payment will be considered as net in to defects other than year 2000 performance. evaluating this bid. A discount for payment within fifteen (15) days or more will be considered in determining the award of bid. Discount period will commence either the later of delivery or receipt of invoice by the County. Standard terms are Net Forty-five (45) days.
Special Conditions in Bid Schedule supersede General Conditions.
The “General Conditions” of this RFP/RFQ shall be superseded if in conflict with any other section of this bid.
1B RFP (5/99) Proposal No. 952-3771 Page 2 COUNTY OF FRESNO HUMAN SERVICES SYSTEM
CHILD ABUSE PREVENTION, INTERVENTION AND TREATMENT (CAPIT) FUNDING PROCESS
INSTRUCTIONS AND FORMS TO APPLY FOR FISCAL YEAR 2003-04 AND FISCAL YEAR 2004-05
PROPOSALS DUE NO LATER THAN 2:00 P.M., Tuesday, January 14, 2003.
PROPOSALS ARE TO BE STAPLED. PROPOSALS MUST NOT BE SUBMITTED IN FOLDERS, BINDERS OR ANY OTHER TYPE OF COVER. DO NOT INCLUDE ANY ATTACHMENTS NOT REQUESTED BY THE RFP APPLICATION. THESE WILL BE DISCARDED UNREAD.
Proposals must be received and logged in at:
County of Fresno Purchasing Division, 4525 East Hamilton Avenue, Fresno, CA 93702
Contact: Gary Parkinson, Chief Buyer, 559-456-7110
PROPOSALS DELIVERED TO ANY SITE OTHER THAN THE COUNTY PURCHASING DIVISION AND/OR PROPOSALS RECEIVED AFTER THE PUBLISHED DEADLINE WILL NOT BE CONSIDERED. POSTMARKS DO NOT MEET TIMELINESS REQUIREMENT.
THE APPLICATION FORMS IN THIS PACKET, VIA E-MAIL OR ONLINE MUST BE USED.
Proposal No. 952-3771 Page 3
TABLE OF CONTENTS PAGE
CAPIT Proposal Check List………………………………………………………... 4 CAPIT Proposal Description, Budget/Term & Tentative Timeline..……………. 5 Glossary of Terms/Acronyms………….…………………………………………... 6
I. GENERAL CONDITIONS A. Eligibility...... 10 B. Availability...... 10 C. Bidders Conference ...... 10 D. Proposal Submission Date...... 10 E. Proposal Copies ...... 10 F. Technical Assistance ...... 11 G. Funding Period ...... 11 H. Proposal Completion...... 11 I. Glossary of Acronyms...... 11 J. Limitations...... 11 K. Funding Award(s) ...... 11 L. Legal and Contractual Requirements...... 12 M. Background Review...... 12 N. Reporting Responsibilities ...... 12 O. Insurance ...... 12 P. Proposal Review and Selection ...... 12 Q. Minor Irregularities and Inconsistencies...... 13 R. Set-Asides ...... 13 S. Appeals...... 13 CAPIT FUNDING GUIDELINES AND ELIGIBILITY CRITERIA ...... 15 CHART OF ACCOUNTS ...... 18
II. ATTACHMENTS ATTACHMENT A – RATING FORM (1-8)...... 20 ATTACHMENT B – CAPIT THREE-YEAR PLAN (1-30)...... 29 ATTACHMENT C – APPLICATION FORMS...... 1-21
Proposal No. 952-3771 Page 4
CAPIT PROPOSAL REQUIRED ATTACHMENTS CHECK LIST
List of footnotes
Current Organization Chart
Samples of Assessment and/or client tracking tools
Income Criteria, if applicable
Fee Schedule, if applicable
Job descriptions including minimum qualifications, duties & salary ranges for each position involved in the project, including management positions
Job descriptions for all volunteer positions, including duties and hours
List of the agency’s Board of Directors and Advisory Board members, including names, addresses, occupation and number of years on the board
Documentation verifying the agency is a California Non-Profit Public Benefit Corporation. (State Form 199, California Exempt Organization Annual Information Return)
Documentation verifying the agency is a non-profit corporation from the Internal Revenue Service (Exempt status under Section 501(c)(3)
Agency’s independent audit and accompanying management letter (for agencies with budgets exceeding $300,000) or certified financial review (for agencies with budgets of $300,000 or less) completed within the last two years
Board of Directors’ and Advisory Board meeting minutes* for the past six meetings. Include any attachments.
Glossary of Acronyms
Important Note: If you do not have, or are omitting ANY item on this checklist, include a written explanation with your application. Check list does not need to be returned with the completed proposal. Check list is for your use to ensure all required items are included with your proposal.
*According to Robert’s Rules of Order, Article X, Section 60, meeting minutes must show all actions taken during the meeting, including either attached copies of, or summarized essence of reports submitted by officers or committees.
Proposal No. 952-3771 Page 5
PROPOSAL DESCRIPTION
This RFP is soliciting proposals from Community-Based Organizations for the provision of Child Abuse Prevention, Intervention and Treatment Programs within Fresno County.
CAPIT PROPOSED BUDGET/TERM
Prevention/Intervention Funding $280,748 – 7/1/2003 to 6/30/2004 Prevention/Intervention Funding $283,215 – 7/1/2004 to 6/30/2005
Intervention & Treatment Funding $187,165 - 7/1/2003 to 6/30/2004 Intervention & Treatment Funding $188,810 - 7/1/2004 to 6/30/2005
TENTATIVE TIMELINE
CAPIT FUNDING PROCESS FY 2003-04 FY 2004-05
November 18, 2002 RFP Released
December 3, 2002 Bidders Conference 1:30 p.m. Sierra Resource Campus (IHSS) Mojave Room 2025 E. Dakota 2nd floor (Dakota/Blackstone)
January 14, 2003 Deadline for Submission of Proposals 2:00 PM Purchasing, 4525 E. Hamilton, Fresno
January-February 2003 Proposal Review by Human Resources Advisory Board
March 4-6, 2003 Hearings
March-April, 2003 Contract Negotiations
May-June 2003 Funding Recommendations to Board of Supervisors
Contracts Operational July 1, 2003
Proposal No. 952-3771 Page 6
GLOSSARY OF TERMS
Activities: Tasks performed related to the project outcomes.
Agency Having Taxing Power: Any entity able to levy taxes and/or, whose primary purpose is to raise funds for distribution to agencies that are separated administratively from itself. (Special consideration will be given to community-based organizations).
Application Forms (Attachment): Documents that are required by the RFP.
Audit Report: A fiscal audit performed by a certified public accountant.
Best Practice: Service delivery methods that have been shown to be promising as demonstrated by research and/or are supported by the literature as practice-related knowledge.
Bidders Conference: A meeting that provides applicants an opportunity to receive clarification about the Request for Proposal (RFP) and/or about the application process. All substantive questions will be answered in writing and distributed to all parties via mail or email who received the RFP.
Budget Detail: Detail of expenses by line item that appear on the budget.
Child Abuse Prevention, Intervention and Treatment (CAPIT): State funding administered through the State Department of Social Services, Office of Child Abuse Prevention (OCAP). The primary focus for services funded by CAPIT should be prevention programs.
CAPIT Three-Year Plan: Child Abuse Prevention, Intervention and Treatment Strategic Plan adopted by the Board of Supervisors on March 19, 2002.
Chart of Accounts (Attachment): A listing of account numbers, account titles, and descriptions that must be used when completing budget pages.
Check List: Provides a listing of all the attachments required by the proposal.
Consolidation Efforts: These are specific plans, including a time frame for implementation, which describe means for improving service and/or operational efficiency and effectiveness in one or more of the following ways: consolidation; reduction of cost of service through coordination and collaboration; co-location; shared staff and/or resources with the net outcome being a reduction in cost for delivery of service.
Proposal No. 952-3771 Page 7
Direct Services: Services that an agency itself provides directly to the consumer of the service. These services do not require or involve any other intermediary agency in order for the consumer to receive the service.
Documented Needs: A specific target population that has been identified as needing a specific type or types of service(s), in order to improve their situation or quality of life; and, through documentation and statistical information supported by other national and local publications or documentation, also substantiate that same need within this County.
Duplication of Services: Refers to those situations where the same services are provided to the target population in the same geographical area with no documented justification demonstrating that this overlapping of services is necessary.
Educational Services: Services which are basically instructional in nature, promote intellectual or educational advancement and are the responsibility of local educational institutions. (These services will not be considered for funding).
Glossary of Acronyms: A listing of all acronyms with definitions, used by the applicant in the proposal.
Guidelines and Eligibility Criteria (Attachment): The Board of Supervisors adopted the CAPIT Three-year plan on March 19, 2002 and the RFP follows the Guidelines and Eligibility Criteria as defined by the Three-Year Plan and Welfare and Institutions Code Section 18960. The Guidelines and Eligibility Criteria details the kinds of proposals that are sought, target populations and grounds for ineligibility. The HRAB must follow these Guidelines and Eligibility Criteria when reviewing proposals, and making funding recommendations.
Human Resources Advisory Board (HRAB): The body responsible for reviewing applications and making funding recommendations to the Board of Supervisors. They are volunteers, appointed by the Board of Supervisors.
Income Criteria: Criteria based on an individual’s income used in determining eligibility for services.
Indicators (Outputs): Specific information collected to track outcomes performance. They are specific, measurable, attainable, realistic and time limited. They are the “how you know” part of outcomes measurement.
In-Kind and Volunteer Contributions: Contributions to the project that have a monetary value but are provided at no cost to the project. E.g., donated office equipment, professional services, office supplies, volunteer hours, etc.
Long-Term Outcomes: Describe the long-term effect the project hopes to accomplish as a result of having provided service.
Proposal No. 952-3771 Page 8
Management Letter: A letter prepared by an independent auditor (for agencies with budgets exceeding $300,000) attesting to the accuracy of the financial statements reviewed, and to the organizations continued viability.
Minor Irregularities and Inconsistencies: Applications containing minor irregularities and/or inconsistencies (e.g. missing attachments to the RFP- see checklist, page iv) will be considered for funding. Bidders will be notified in writing and provided an opportunity (five working days) to submit omitted information. Incomplete applications are reviewed by the HRAB, with or without missing attachments, however, rating points are deducted.
Prevailing Rate: California’s minimum wage.
Primary Prevention: Community education that enhances the general well being of children and their families. These education services are designed to enrich the lives of families, to provide information and skills to improve family functioning, and to prevent the types of stress and problems that might lead to child abuse or neglect. It also includes providing the parents of children of all ages with information regarding child rearing and community resources.
Secondary Prevention: Services designed to identify and assist high-risk families to prevent abuse or neglect. High-risk families are those families exhibiting the symptoms of potentially abusive or neglectful behavior or are under the types of stress associated with abuse or neglect.
Set-Asides: Applications that are not considered for funding. Human Services staff review each application for completeness (each of the required forms in Attachment are present) and adherence to the Guidelines and Eligibility Criteria (see Attachment) and make their recommendations to the HRAB. The HRAB makes the final set-aside determination. Those that are set-aside receive written notification of this determination.
Short-Term Outcomes: Describes what the project expects to accomplish with regard to client benefit, as a result of having received services.
Sliding Fee Scale: A scale used to determine the amount a client must pay for services. The sliding fee scale is based on the amount of client income, and in some cases, the amount of client expenses.
Sponsoring Agency: The agency or organization “sponsoring” the project described in the proposal. E.g. Fresno County Economic Opportunities Commission is the sponsoring agency for the Foster Grandparent Project.
Target Population: The group of persons for whom a service is to be provided within a specific area of need within this County.
Proposal No. 952-3771 Page 9
Tertiary Prevention: Intervention or treatment service that assists families in which abuse or neglect has already occurred in order to prevent further abuse or neglect.
Unduplicated Clients: Individuals that will be counted only once during a project year.
GLOSSARY OF ACRONYMS USED
CAPIT – Child Abuse Prevention, Intervention & Treatment HRAB – Human Resources Advisory Board HSS – Human Services System IHSS – In-Home Supportive Services OCAP – Office of Child Abuse Prevention RFP – Request for Proposal
Proposal No. 952-3771 Page 10
GENERAL CONDITIONS
A. Eligibility Eligible recipients of funds are limited to community-based organizations that possess an Internal Revenue Service Classification as a Non-Profit Organization (Exempt status under section 501(c)(3).) Additionally, preference will be shown to organizations whose offices are located and the majority of its board membership resides within the boundaries of Fresno County.
B. Availability Additional copies of this Application Packet are available at the Fresno County Purchasing Division, 4525 East Hamilton Avenue, Fresno, CA. Call 559-456-7110 for directions to the facility or ask that a copy be e-mailed. Application materials are also available at: www. fresnohumanservices.org/Administration/CAPIT.htm
C. Bidders Conference • County staff will be available to prospective applicants at Bidders Conference to discuss the application process.
The Bidders Conference will be held at 1:30 p.m. on Tuesday, December 3, at Sierra Resource Campus (In-home Supportive Services), 2025 E. Dakota 2nd floor, (Dakota/Blackstone), Fresno, CA, Mojave Room Conference Room.
All substantive questions will be answered in writing and distributed to all parties who received the RFP. Additionally, they will be posted on the Fresno County Human Services System Website. Any questions for which a detailed response is needed after this conference must be forwarded to the Purchasing Division in writing. All such questions must be received seven (7) working days before the closing date for proposal submission.
D. Proposal Submission Date The deadline for receipt of applications is Tuesday, January 14, 2002, 2:00 PM. Applications must be delivered to the County of Fresno Purchasing Division, 4525 East Hamilton Avenue, Fresno, CA 93702. Proposals not delivered to the County Purchasing Division or received after the published deadline will be returned to the addressee unopened. Postmarks do not meet timeliness requirements. ELECTRONIC SUBMISSIONS (e.g., via e-mail or FAX) WILL NOT BE ACCEPTED.
E. Proposal Copies One (1) original with original signature (marked “original”) and three (3) copies of the proposal(s) must be submitted. PROPOSALS ARE TO BE STAPLED. PROPOSALS MUST NOT BE SUBMITTED IN FOLDERS, BINDERS OR ANY OTHER TYPE OF COVER.
RFP (5/99) Proposal No. 952-3771 Page 11
F. Technical Assistance All questions must be directed to Gary Parkinson, Chief Buyer, Fresno County General Services Department, Purchasing Division, 4525 East Hamilton Avenue, Fresno CA. 559-456-7110 (Voice), 559-456-7831 (FAX). All substantive questions and answers will be addressed in writing and posted on the Fresno County Human Services System website.
G. Funding Period For the purposes of this RFP, the funding period is July 1, 2003 through June 30, 2005.
H. Proposal Completion All proposals must be submitted on the forms contained in this packet or those found on the aforementioned computer diskette provided by the County. All of the information requested in the RFP and on the application itself must be submitted and provided in the order requested and must be completely legible. Unreadable copies will be reason for set-aside (see R. Set-asides). ALL application pages MUST be numbered to correspond with RFP pages. If your application requires more than one page for response to a section, keep the same page number and give each extra page a letter, i.e. 17-a, 17-b, etc.
After the published deadline, no additions, deletions or modifications to any proposal that has been submitted will be permitted unless specifically requested by the County.
I. Glossary of Acronyms A Glossary of Acronyms is required if the bidder is using acronyms. The Glossary of Acronyms must be submitted as part of the application and must be placed between the cover letter and the application document.
J. Limitations This RFP does not commit the County of Fresno to fund any proposals submitted. Bidders are responsible for all costs associated with developing and submitting a proposal. The County reserves the right to reject any and all proposals received, to negotiate with any and all qualified Bidders, to modify timelines, schedules, funding levels and types/numbers of projects funded, and/or to cancel this RFP in whole or in part. All proposals submitted become the property of the County which reserves the right to utilize any content contained therein as it deems appropriate. The County reserves the right to waive minor irregularities and inconsistencies in any response to this RFP that, in the County’s sole judgement, do not materially affect the integrity of the allocation process.
K. Funding Award(s) The availability and level of Fresno County CAPIT Funding is contingent upon approval of the Fresno County Board of Supervisors.
L. Legal and Contractual Requirements Successful bidders will be required to comply with all applicable federal, state and local guidelines in its operation of the funded programs, and any statutes, ordinances, and regulations that would apply and be required of a contractor. A successful bidder shall enter into an agreement with the County for the provision of services covered by this RFP.
Proposal No. 952-3771 Page 12
M. Background Review The County reserves the right to conduct a background inquiry of each bidder which may include collection of appropriate criminal history information, contractual and business associations and practices, and reputation in the community. By submitting a proposal, the bidder consents to such an inquiry and agrees to make available to the County of Fresno such books and records deemed necessary to conduct the inquiry.
N. Reporting Responsibilities Activity Reports: Successful bidders will be required to submit to the County via electronic mail (email), reports which clearly document all project activities including progress towards achieving agreed upon outcomes. Report format and frequency will be at the discretion of the County.
Financial Reports: Successful bidders will be required to submit to the County via email, monthly financial reports that include documentation of all claimed project expenses. Report format will be at County discretion.
O. Insurance Successful bidders must submit to the County proof of general liability insurance with a minimum per-occurrence limit of $1,000,000 covering all premises, operation and employees with the County of Fresno named as an additional insured; automobile liability coverage of at least $1,000,000 combined single limit; and Workers Compensation Insurance in accordance with the California Labor Code, prior to initiating project services. Additionally, Professional Liability insurance may be required if licensed professional staff (e.g. Ph.D., R.N., L.C.S.W, and M.F.C.C) are employed.
P. Proposal Review and Selection Each proposal received by the deadline will be reviewed by HSS staff for completeness and adherence to technical specifications. Proposals found to be incomplete or in violation of technical specifications may be rejected without further review. The Human Resources Advisory Board (HRAB) will make funding recommendations to the Fresno County Board of Supervisors.
Proposal ratings are based on the merits of each section of the proposal, as well as the on- site visit and the hearing. In addition, a maximum of 10 points is available to projects proposing to serve one or more of the Special Needs Areas as defined in the CAPIT Three- Year Plan (Attachment). Each area is rated as follows:
Proposal No. 952-3771 Page 13
RFP Section Maximum Points Possible
D. Problem and Need Description 15 E. 1. Response to Problem and Need Description 15 E. 2. CAPIT Three-Year Plan Special Needs Area 10 F. Existing Services 5 G. Consumer Population 5 H. Project Management 15 I. Activities, Indicators and Outcomes 15 J-N Project Funding 10 O. Sponsoring Agency Management & Board of Directors 5 Composition On-Site Visit 5 Hearing 10 Total Score 110
If applicable, deduct 5 points for “Minor Irregularities or Inconsistencies”.
Total Adjusted Score
Three-Year Plan Incentive Points – A maximum of up to ten (10) incentive points can be awarded to proposals that seek to serve one of three special target areas identified in the CAPIT Three-year Plan (Attachment).
Q. Minor Irregularities and Inconsistencies For those applications that are missing any of the items listed on the “Required Attachments Check List” (see page iii), the bidder will be notified in writing and provided an opportunity (five working days) to submit the omitted items. Please be advised, five (5) rating points will be deducted from applications missing any of the required attachments. Applicants who choose not to submit the omitted items within the allotted five working days will be set-aside.
R. Set-Asides: Set-aside applications are those that will not be considered for funding. Human Services staff may recommend that the application be set-aside if the application is determined to be materially incomplete (e.g., missing any of the forms in the APPLICATION PACKET-see Attachment) or that it does not meet FUNDING GUIDELINES AND CRITERIA (see Attachment).
S. Appeals: Applicants may choose to appeal applications that have been set-aside or the HRAB’s funding recommendations. Applicants may appeal directly to the HRAB if they can demonstrate that their cause for appeal is based on an error in process. HRAB will not review appeals based on a perceived error in judgement. For example:
Proposal No. 952-3771 Page 14
• Appeals based on conflict of interest, could demonstrate an error in process and may be reviewed by HRAB. • Appeals based on the amount of funding recommended for a project, or the worthiness of a particular project, will not be reviewed by the HRAB.
Applicant agencies dissatisfied with the outcome of their appeal, may appeal directly to the Board of Supervisors. Appeals must be filed in writing and received by HSS staff within 45 working days of the scheduled Board of Supervisor’s meeting date when this action will be considered. Public notice of this meeting will be posted at the Office of the Clerk to the Board of Supervisors, Fresno County Hall of Records Building, Third Floor, 2281 Tulare Street, Fresno California.
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COUNTY OF FRESNO
CAPIT FUNDING GUIDELINES AND ELIGIBILITY CRITERIA FISCAL YEAR 2003-04 FISCAL YEAR 2004-05
GUIDELINES
I. The Human Resources Advisory Board (HRAB) will emphasize:
A. Direct services for the prevention, intervention and treatment of child abuse and child neglect in Fresno County.
B. Serving target populations within Fresno County.
C. The following program areas (See “Glossary of Terms”, for definitions of each program area):
• Primary Prevention
• Secondary Prevention
• Tertiary Prevention
D. Programs meeting documented needs within this County.
E. Programs which can demonstrate having a local Board of Directors which is actively participating in program and fiscal planning.
II. Kinds of Proposals Sought:
A. Requests from private, non-profit, community-based organizations.
B. Innovative programs and services.
C. Projects that coordinate/collaborate services with other institutions (e.g., County of Fresno, Fresno-Madera Area Agency on Aging, First5 Fresno, universities, community-based organizations, etc., in order to achieve a comprehensive approach to serving clients.
R Proposal No. 952-3771 Page 16
ELIGIBILITY CRITERIA
I. Proposals Seeking Funding Must:
A. Address problems of children and families at risk of child abuse, child neglect or domestic violence.
1. Programs that identify and provide services to isolated families, particularly those with children five years of age or younger. 2. High quality home visiting programs based on research-based models of best practice. 3. Services must be based on the needs of children at risk and child victims of crime. 4. Be multidisciplinary in nature. 5. Be inclusive of parents and recipients of CAPIT services. 6. Be collaborative, and highly integrated and coordinated. 7. Provide evidence of broad-based community support and that proposed services are not duplicated in the community. B. Special consideration will be given to programs that propose to serve any of the following high needs areas defined under the County of Fresno Three-year CAPIT Plan:
1. Programs located in rural areas and cities within the County of Fresno that have high poverty rates and where a majority of residents are of Hispanic decent. 2. Child abuse prevention programs located in areas with high populations of African American families. 3. Child abuse programs targeting domestic violence. C. Demonstrate the ability to perform the services outlined in its service plan (outcomes, indicators, and activities).
D. Satisfy all of the criteria indicated above and have shown an attempt to obtain alternate funding. The proposal shall indicate other community financial support (fundraising, program/income development, fees for service, etc.).
E. Provide outcome-oriented objectives that are measurable and appropriate for the project described.
F. Provide evidence of a well designed internal evaluation process from which management decisions are made.
G. Demonstrate efforts to improve services and/or operational efficiency and effectiveness in one or more of the following ways: Consolidation; reduction of costs
Proposal No. 952-3771 Page 17
of services through coordination and collaboration; co-location; shared staff and/or resources; etc.
H. Make reasonable accommodations to the known physical or mental limitation of a qualified handicapped bidder, employee or potential client.
I. The proposal must be complete in its entirety as outlined in the application instructions. Incomplete proposals are subject to set aside.
II. Proposals Will Not be Considered for Child Abuse Prevention, Intervention and Treatment Funding if:
A. The proposal is submitted after the stated application submission deadline, or to a location other than that which is designated on the proposal packet.
B. The proposal seeks to supplant funding received from other sources.
C. It provides educational activities/services which are the responsibility of local educational institutions.
D. Services involve political activities, or ongoing grants or non-emergency payments (defined as more than 3 consecutive months) to individuals for their food, clothing, rent, utilities, or other income payments.
E. The HRAB will not recommend duplicative services for funding. Duplicative services refers to those situations where the same services are provided to the target population in the same geographical area with no documented justification demonstrating that this overlapping of services is necessary.
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FRESNO COUNTY HUMAN SERVICES SYSTEM CHART OF ACCOUNTS
Number Account Title Description Salaries - 0100 0101 Salaries Wages, Permanent Employees, Extra Help, Overtime, Monthly, Hourly Payroll Taxes - 0150 0151 FICA Employers Social Security Withholding Tax 0152 SUI Employers State Unemployment Insurance 0153 SDI Employers State Disability Insurance 0154 Payroll Taxes Other - Specify Benefits - 0200 0201 Health Insurance Employees Health and dental insurance 0202 Life Insurance Employees Life Insurance 0203 Retirement Employees Retirement costs 0204 Benefits Other-Specify Insurance - 0250 0251 Workers' Employers workers compensation insurance costs Compensation Ins 0252 Liability Insurance Agency's liability insurance costs 0253 Insurance Other- Specify Communications - 0300 0301 Tele-Communications Telephones, cellular phones, beepers, FAX lines, internet /data lines access 0302 Answering Service Cost of telephone answering service Office Expense - 0350 0351 Office Supplies Desk top office supplies, paper 0352 Postage Postage costs, including overnight delivery costs 0353 Printing/Reproduction Printing and reproduction costs 0354 Publications Publication costs 0355 Legal Legal Notices and Advertising Costs Notices/Advertising Equipment - 0400 0401 Purchase of Costs of purchase of equipment that has a value of at Equipment least $500 or the use of such equipment will exceed the life of the contract 0402 Equipment Rent/Lease Equipment Rental and lease costs 0403 Equipment Maintenance of Equipment costs Maintenance Facilities - 0450 0451 Rent/Lease Building Rental and leases of facilities, building 0452 Facilities Maintenance Maintenance costs of facilities 0453 Utilities Gas, disposal and electricity
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Travel Costs - 0500 0501 Staff Mileage Staff Mileage for local travel 0502 Staff Travel (Out-of- Out of County Travel costs, including lodging and meals County) 0503 Staff Training- Staff training Registration 0504 Transportation- Cost of transporting consumers Consumers Program Supplies - 0550 0551 Program Supplies- Food supplies for consumers Food 0552 Program Supplies- Educational/Promotional Supplies Educational 0553 Program Supplies- Supplies for consumers excluding food or educational Other supplies Consultancy - 0600 0601 Consultant Services Cost of Professional Services 0602 Contracted Services Cost of Services to Consumers by sub-contractors Fiscal & Audits - 0650 0651 Accounting Cost of Accounting Services by an outside agency /Bookkeeping 0652 External Audit Costs of Audits performed by an independent agency Other Costs - 0700 0701 Indirect Costs Agency's HSS approved Indirect costs 0749 Other Costs - Specify Cost not covered on a Line Item above Revenues/Match Revenues or match from agency to the project. May be in-cash or in-kind contributions
NOTE: Add any other categories needed to accomplish your budget in the space provided in the budget section of the application. Any additional budget categories should begin with Account Number 0800 and continue in increments of fifty (50). Additional categories must be specific. A “Miscellaneous” budget category will not be accepted.
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ATTACHMENT A
RATING FORM
The rating form used in evaluating applications is provided as an aid to facilitate organizations applying for funding should not be filled or returned.
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FRESNO COUNTY HUMAN RESOURCES ADVISORY BOARD
FY 2003-04 RATING FORM
ORGANIZATION:
PROJECT TITLE:
RATER NUMBER:
Each section of the proposal describes the rating scale in terms of the point value that should be assigned for responses that are: “Excellent”, “Good”, “Moderate”, “Poor” and “Insufficient”. Any section that is rated as “Poor” or “Insufficient” requires a corresponding comment. However, raters are strongly encouraged to include comments for every section, regardless of the points assigned.
Additionally, each section is broken out by items requested in the proposal. Check boxes are provided for each item. Checking the box does not denote quality of the response, rather that the section was reviewed for that item.
PROPOSAL RATING SUMMARY
RFP SECTION Maximum Total Points Points Awarded D Problem & Need Description 15 E.1. Response to Problem and Need Description 15 E.2. Three-Year Plan Special Needs Area 10 F Existing Services 5 G Consumer Population 5 H Project Management 15 I Outcomes, Indicators and Activities 15 J-N Project Funding 10 Sponsoring Agency Management & Board O 5 of Directors Composition HRAB On-Site Visit 5 HRAB Hearing 10 Total Maximum Score 110 Subtotal If applicable, deduct 5 points for “Minor
Irregularities or Inconsistencies” Total Adjusted Score
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FRESNO COUNTY HUMAN RESOURCES ADVISORY BOARD
FY 2003-04 RATING FORM
D. PROBLEM AND NEED DESCRIPTION- Maximum Points Possible - 15
Excellent = 13-15; Good = 10-12; Moderate = 7-9; Poor = 4-6; Insufficient = 1-3
A community need and problem within Fresno County is identified.
The target population this project proposes to serve, and whether the project is targeting individuals or family groups is defined.
All sources of supporting data are cited.
Section “D” Subtotal
Comments:
E. 1. RESPONSE TO PROBLEM & NEED DESCRIPTION- Maximum Points Possible - 15
Excellent = 13-15; Good = 10-12; Moderate = 7-9; Poor = 4-6; Insufficient = 1-3
The proposed response to the problems and needs documented in Section “D” are described.
The applicant states whether the response is a new project or the expansion of an existing program.
Research or other “best practice” foundations are cited for the proposed response.
Section “E. 1.” Subtotal
Comments:
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FRESNO COUNTY HUMAN RESOURCES ADVISORY BOARD
FY 2003-04 RATING FORM
E. 2. Three-year Plan Special Needs Area – Maximum Points Possible - 10
Excellent = 8-10; Good = 5-7; Moderate = 3-6; Poor = 2-3; Insufficient = 0-1
Proposal clearly defines serving one or more of the special needs areas defined in the CAPIT Three-year Plan:
1. Child Abuse Programs located in rural areas of Fresno County which have high poverty rates and high percentages of Hispnaic residents. 2. Child abuse programs for African Americans 3. Child abuse programs targeting domestic violence
Section “E. 2” Sub-Total
Comments:
F. EXISTING SERVICES – Maximum Points Possible - 5
Excellent = 5; Good = 4; Moderate = 3; Poor = 2; Insufficient = 1
The applicant compares and contrasts the proposed project with existing, local programs that currently address the needs of the project’s target population.
If the proposed project is the same as or similar to existing services provided to the target population, justification demonstrating that this overlapping of services is necessary is provided.
Examples of collaboration with other institutions (e.g. County of Fresno, Fresno-Madera Area Agency on Aging, universities, First5 Fresno, etc.) and service providers to enhance effectiveness are provided.
Section “F” Subtotal
Comments:
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FRESNO COUNTY HUMAN RESOURCES ADVISORY BOARD
FY 2003-04 RATING FORM
G. CONSUMER POPULATION – Maximum Points Possible - 5
Excellent = 5; Good = 4; Moderate = 3; Poor = 2; Insufficient = 1
The applicant clearly identifies the unduplicated clients to be served within Fresno County, a projected number that may reasonably be obtained and the geographic target area(s) appropriate for the client population.
Section “G” Subtotal
Comments:
H. PROJECT MANAGEMENT – Maximum Points Possible - 15
Excellent = 13-15; Good = 10-12; Moderate = 7-9; Poor = 4-6; Insufficient = 1-3
A copy of the organizational chart is provided, illustrating how this project is integrated into the overall management structure.
A description of the respective roles of the Board of Directors, consumers, line staff, management and others in the development of the project is provided. Job descriptions, including minimum qualifications, duties and salary ranges for each position involved in the project, are attached.
Plans for ensuring that consumers of project services have an active, meaningful and ongoing role in the development of the project and the project’s operations are described. Examples of consumer participation in the evaluation of the program’s responsiveness to the identified need, as well as the timeliness of rendered services is described.
The internal evaluation process, including a list of the measurement tools that will be used is described. Examples of the measurement tools listed are included as attachments to the proposal.
Activities that the agency has undertaken or plans to undertake to promote cultural awareness in providing services is described.
Section “H” Subtotal
Comments:
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FRESNO COUNTY HUMAN RESOURCES ADVISORY BOARD
FY 2003-04 RATING FORM
I. ACTIVITIES, INDICATORS AND OUTCOMES – Maximum Points Possible - 15
Excellent = 13-15; Good = 10-12; Moderate = 7-9; Poor = 4-6; Insufficient = 1-3
The long-term outcome for this project is reasonable and stated in terms addressing the community need.
Specific activities lead to the accomplishment of the related short-term outcomes that were described. At least one specific activity for each short- term outcome is listed.
Outcome indicators are specific data collected to measure progress toward the achievement of its related short-term outcome. The indicators are specific, measurable, attainable, realistic and time limited (will be completed during the contract period).
Short-term outcomes are measurable, reflecting the project impact(s) for participants, to be achieved during the contract period.
Examples of assessment and client tracking tools are attached.
Section “I” Subtotal
Comments:
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FRESNO COUNTY HUMAN RESOURCES ADVISORY BOARD
FY 2003-04 RATING FORM
J.-N. PROJECT FUNDING – Maximum Points Possible - 10
Excellent = 9-10; Good = 7-8 Moderate = 5-6; Poor = 3-4; Insufficient = 1-2
Each section is complete and utilized appropriately.
Fund raising activities planned for this project in FY 2003-04 are described.
All sources of budgeted agency income (including fund raising and donations) and expenses for the current year (if applicable) and the proposed year are detailed and listed by funding source.
The budget detail includes detailed information by line item for each Account Title listed on the Proposed Project Expenses by Income Source page (section M.).
Proposed costs for the project expenses are adequate and reasonable. The budget detail clearly indicates the type and amount of projected expenditures including all project staff positions, proposed salaries for each project position and % FTE.
Section “J-N” Subtotal
Comments:
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FRESNO COUNTY HUMAN RESOURCES ADVISORY BOARD
FY 2003-04 RATING FORM
SPONSORING AGENCY MANAGEMENT & BOARD OF DIRECTORS COMPOSITION– Maximum Points Possible - 5
Excellent = 5; Good = 4; Moderate = 3; Poor = 2; Insufficient = 1
The Board meets regularly and, on average, enough members are in attendance to make a quorum.
The majority of Board membership resides in Fresno County.
The agency’s management letter or fiscal audit is attached, and has been completed within the last two years.
The financial records are audited by a qualified professional.
The agency has internal audit procedures in place.
Section “O” Subtotal
Comments:
ON-SITE VISIT – Maximum Points Possible - 5
Excellent = 5; Good = 4; Moderate = 3; Poor = 2; Insufficient = 1
The agency answered all questions satisfactorily, and any inconsistencies were explained. Board membership was present, and when appropriate spoke in support of their proposal.
“ON-SITE VISIT” Subtotal
Comments:
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FRESNO COUNTY HUMAN RESOURCES ADVISORY BOARD
FY 2003-04 RATING FORM
HEARING – Maximum Points Possible - 10
Excellent = 9-10; Good = 7-8 Moderate = 5-6; Poor = 3-4; Insufficient = 1-2
The agency answered all questions satisfactorily, and the information at the hearing provided clarification to the proposal. Any inconsistencies were satisfactorily explained.
Board representation was present, and demonstrated an understanding of the proposed project.
“HEARING” Subtotal
Comments:
ADDITIONAL COMMENTS:
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ATTACHMENT B
CAPIT THREE-YEAR PLAN
Proposal No. 952-3771
COUNTY OF FRESNO HUMAN SERVICES SYSTEM
David R. Dent, Director
CHILD ABUSE PREVENTION, INTERVENTION AND TREATMENT (CAPIT) COMMUNITY-BASED FAMILY RESOURCE AND SUPPORT (CBFRS) THREE-YEAR PLAN AND APPLICATION (JULY 2002 – JUNE 2005)
Fresno County Board of Supervisors
Bob Waterston, Chairman, District 5 Juan Arambula, Vice-Chairman, District 3 Vacant, District 1 Susan Anderson, District 2 Judith G. Case, District 4
Bart Bohn Phillip Cronin County Administrative Officer County Counsel
Page 1 Proposal No. 952-3771
TABLE OF CONTENTS I. THREE YEAR PLAN – KEY REQUIREMENTS...... 4 II. NEEDS ASSESSMENT ...... 5 Population ...... 5 Poverty Level...... 7 Birth Rates...... 8 Immunization Rates...... 8 Child Care ...... 9 Education Needs...... 10 Domestic Violence...... 10 Child Abuse...... 11 III. DESCRIPTION OF SERVICES...... 14 Continuum of Child Abuse Related Services ...... 14 Promoting Safe and Stable Families (PSSF) funded services:...... 15 Child Abuse Related Services (CARS) ...... 15 Request for Proposal (RFP) Process...... 17 IV. GOALS AND OUTCOMES – CONTINUUM OF OUTCOMES...... 17 Engagement Outcomes...... 18 Short Term Outcomes ...... 18 Intermediate Outcomes...... 18 Long Term Outcomes...... 19 V. ADMINISTRATIVELY COMBINE CAPIT/CBFRS PLANNING/FUNDING ACTIVITIES...... 19 VI. CHILD ABUSE PREVENTION COUNCIL...... 19 VII. QUALITY ASSURANCE MANAGEMENT (OVERSIGHT AND MONITORING)...... 20 VIII. FISCAL/ADMINISTRATIVE ...... 20
LIST OF TABLES TABLE 1 - Fresno County Ethnicity Breakout by City...... 6 TABLE 2 - Fresno County Percent of Population Under 18 & Over 18 ...... 7 TABLE 3 - Fresno County Children Living in Poverty...... 8 TABLE 4 - Immunization Rates...... 10 TABLE 5 - Breakdown of Child Abuse Referrals - Fresno County ...... 12 TABLE 6 - 2000 Child Abuse Rates - Comparison by County & State...... 13
EXHIBITS EXHIBIT A - CAPIT/BFRS Three Year Planning Team Roster ...... 22 EXHIBIT B - Fresno Council on Child Abuse Prevention Membership List...... 23 EXHIBIT C - Child Abuse Round Table Roster...... 27 EXHIBIT D - Total Funding for Child Abuse Related Services all Sources ...... 26 EXHIBIT E - Total CAPIT Funding for Child Abuse Related Services ...... 27 EXHIBIT F - Service Goals and Outcomes Plan Summary ...... 29
Fresno County CAPIT/CBFRS Three-Year Plan – July 2002-June 2005 Page 2 Proposal No. 952-3771
COUNTY OF FRESNO
CHILD ABUSE PREVENTION, INTERVENTION AND TREATMENT (CAPIT) COMMUNITY-BASED FAMILY RESOURCE AND SUPPORT (CBFRS) THREE-YEAR PLAN AND APPLICATION (JULY 2002 – JUNE 2005)
Date: March 19, 2002
County: County of Fresno
Contact Person: Eloise Gilbert, Senior Staff Analyst
Agency Name: Fresno County Human Services System
Agency Address: County of Fresno Human Services System Administration 2600 Ventura Street Fresno, CA 93750-0001
Phone: (559) 253-9157
FAX: (559) 253-9166
E-Mail [email protected]
Fresno County CAPIT/CBFRS Three-Year Plan – July 2002-June 2005 Page 3 Proposal No. 952-3771
COUNTY OF FRESNO
Child Abuse Prevention, Intervention, and Treatment (CAPIT) Community-Based Family Resource and Support (CBFRS) Programs
THREE-YEAR PLAN/APPLICATION (JULY 2002 – JUNE 2005)
The Fresno County CAPIT/CBFRS Program Three-Year Plan was developed by a thirteen member team of individuals that included a consumer of the Promoting Safe and Stable Families program, the local Child Abuse Prevention Council, the Executive Director of a domestic violence shelter, Human Services System staff, and representatives of community agencies or boards. The team met several times in January, February and March to develop the plan. A list of all individuals on the planning team is attached (Exhibit A).
I. THREE YEAR PLAN – KEY REQUIREMENTS
Pursuant to the Three-Year Plan, the County of Fresno agrees to require the following of all agencies receiving CAPIT funding. These requirements will be included in future Request for Proposals.
1. All CAPIT-funded agencies will seek consumer participation through customer satisfaction forms and needs surveys. The data will be utilized by the agencies to refine programming and improve customer service. All CAPIT-funded agencies will also be required to demonstrate that their programs include significant involvement by consumers or consumer advocates of their services. The County of Fresno has already begun the process of parental and consumer involvement in the planning level as the CAPIT planning group includes parents and consumers. Although it is often difficult to recruit and retain parent consumers as members of planning teams, efforts will continue to include and retain them.
2. All CAPIT-funded agencies will be required to explore methods for leveraging additional resources and blending appropriate funds to maximize grant funds. CAPIT-funded agencies will also be required to participate in a peer review process designed to ensure quality assurance in services and service delivery. A modified version of the Family Support America model will be used, which will be overseen by the Child Abuse Prevention Council.
The administrative functions of CAPIT and CBFRS are combined under the direction of the Fresno County Human Services System (HSS), the designated Local Government Agency. The Community Services Unit of the HSS is responsible for the administration of CAPIT and CBFRS-funded services, including contract monitoring.
The Interagency Council for Children and Families (ICCF) serves as the principal advisory and coordinating body to secure integrated and comprehensive services for children and
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families in Fresno County. The ICCF has served as the local Senate Bill (SB) 997 Coordinating Council since its creation by the Fresno County Board of Supervisors in 1994. As the principal planning and advisory body, the ICCF developed the Assembly Bill 1741 (Bates) Fresno County Strategic Plan for participation in the Youth Pilot Project. In addition, the ICCF spearheaded a coordinated community-wide effort of public and private service providers and representatives of education, health and social services and interested advocates to integrate the vision of the Strategic Plan and the goals of the Family Preservation and Support Program, now known as the Promoting Safe and Stable Families Program. This collaborative effort resulted in the provision of coordinated and decentralized neighborhood-based family services through Fresno County's Neighborhood Resource Centers (NRCs).
The membership of the ICCF includes representation from both the public and private sectors.
II. NEEDS ASSESSMENT
It is difficult to isolate the factors that lead to child abuse or to classify the personality characteristics of people who abuse their children, because many different factors often interact to produce child abuse or neglect. The following data was discussed at length by the Planning Team. The expertise of individual Planning Team members assisted in reaching conclusions from the data and which areas are high priority needs.
Collecting data for the needs assessment was difficult at best. The information was available from a variety of sources. In several categories, different data collection methods were used even within the same local, state or federal sources. Due to these factors, reconciliation of the data was problematic. Therefore, analysis of statistics and recommendations made are based not only on the figures presented in this plan but also on the experience of planning team members in the area of child abuse prevention, intervention, and treatment.
Population
Fresno County’s population is approximately 805,000 (January 2000), a 1.94 percent increase over the previous year’s estimate of 789,700. The statewide increase in population for this same time period was 1.69 percent. Of Fresno County’s total population, over 491,000 (61 percent) reside in and around the Fresno-Clovis metropolitan area with the balance distributed throughout the county’s 5,900 square miles (including 176,000 who live in unincorporated, largely rural areas). (California Department of Finance)
Fresno has reached the “majority-minority” ethnic status. Fresno County’s population is culturally rich and ethnically diverse, with major ethnic groups represented as follows: Hispanic or Latino (44 percent), White (38 percent), Asian (9 percent), Black or African American (6 percent), and American Indian and Alaska Native (3 percent). (Total may add to more than 100 percent because individuals may report more than one race.)
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(U.S. Census Bureau 2000 Census) Table 1 delineates the breakdown of ethnicity in Fresno County.
Minor children (persons under 18 years old) comprise an unusually high percentage of the county’s population. They account for over 32 percent of all residents compared to a statewide average of approximately 27 percent. (U.S. Census Bureau 2000 Census) Table 2 provides a comparison of the population under 18 and the population over 18 in Fresno County.
TABLE 1 Fresno County Ethnicity Breakout by City Black or Hispanic or African American Indian / City Population Latino White Asian American Alaska Native Huron 6,350 98.30% 0.00% 0.40% 0.30% 1.00% Parlier 11,223 97.00% 0.00% 0.80% 0.60% 1.90% Mendota 7,945 94.70% 2.60% 0.70% 0.70% 1.30% San Joaquin 3,293 92.00% 2.60% 3.60% 0.20% 1.60% Orange Cove 7,776 90.60% 5.20% 1.50% 0.30% 2.40% Firebaugh 5,783 87.50% 9.10% 0.90% 1.10% 1.40% Sanger 19,063 80.90% 15.50% 2.00% 0.40% 1.20% Selma 19,580 71.80% 22.60% 3.20% 0.80% 1.60% Reedley 20,901 67.60% 26.40% 4.40% 0.40% 1.20% Fowler 4,007 67.30% 23.40% 5.60% 2.10% 1.60% Kerman 8,611 64.90% 24.40% 8.30% 0.40% 2.00% Coalinga 11,750 49.80% 44.60% 1.70% 2.40% 1.50% Fresno 430,644 39.90% 38.90% 11.20% 8.40% 1.60% Kingsburg 9,263 34.40% 61.80% 2.70% 0.40% 0.70% Clovis 68,947 20.30% 69.80% 6.50% 1.90% 1.50% Unincorporated Area 169,863 TOTAL FRESNO 804,999 44.00% 38.30% 9.20% 5.90% 2.60% COUNTY CALIFORNIA 33,871,648 32.40% 49.00% 10.90% 6.70% 1.00% UNITED STATES 281,421,906 12.50% 70.70% 3.60% 12.30% 0.90% Source: U.S. Census Bureau 2000 Census and Fresno County Council of Governments
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TABLE 2 Fresno County Percent of Population Under 18 Compared to Population Over 18 City Under 18 Under 18 18 and Over 18 and Over San Joaquin 1,357 41.22% 1,935 58.78% Orange Cove 3,141 40.39% 4,635 59.61% Firebaugh 2,273 39.30% 3,510 60.70% Huron 2,483 39.10% 3,867 60.90% Parlier 4,259 37.95% 6,964 62.05% Kerman 3,040 35.30% 5,571 64.70% Sanger 6,502 34.11% 12,561 65.89% Mendota 2,692 33.88% 5,254 66.12% Coalinga 3,902 33.21% 7,848 66.79% Selma 6,472 33.05% 13,108 66.95% Fresno 141,776 32.92% 288,868 67.08% Fowler 1,319 32.92% 2,688 67.08% Reedley 6,720 32.15% 14,182 67.85% Clovis 21,144 30.67% 47,803 69.33% Kingsburg 2,783 30.04% 6,480 69.96% Unincorporated Fresno County 48,356 28.47% 121,507 71.53% TOTAL FRESNO COUNTY 258,219 32.08% 546,781 67.92% CALIFORNIA 9,249,829 27.31% 24,621,819 72.69% UNITED STATES 72,293,812 25.69% 209,128,094 74.31% Source: U.S. Census Bureau 2000 Census and CA Department of Finance
Poverty Level
In 2000 the percentage of persons living below the poverty level was 25.6 percent in Fresno County compared to a statewide poverty level of 16 percent. The percent of children living below the poverty level was 38 percent compared to a statewide level of 24.6 percent statewide. (US Census Bureau 2000). Table 3 on page 8 shows the comparison of poverty among children in Fresno County compared to California.
Participation in the 2000-2001 subsidized school lunch program for free and reduced meals for Fresno County is 111,856 or 61.9 percent, compared to 46.7 percent statewide. Over 40,000 Fresno County students were enrolled in CalWORKS in 2000-2001 or 22.6 percent, compared to statewide totals of 12.7 percent. (California Department of Education website)
Due in part to the economic boom that California experienced during the mid to late 1990’s, the state’s child poverty rate decreased from 24.5% in 1995 to 19.5% in 2000. California children remained much more likely to live in poverty than kids nationwide, however; the national child poverty rate was 16.2% in 2000. The Central Valley counties continue to have some of the highest child poverty rates, with six of the eight Central Valley counties among the 15 counties with the largest proportions of children in poverty.
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TABLE 3 FRESNO COUNTY CHILDREN LIVING IN POVERTY
50.0% 40.0%
30.0% California 20.0% Fresno County 10.0% 0.0% Children 0-4 Children 0-17
Source: U.S. Census Bureau
Birth Rates
Data for 2000 from the State of California Department of Health Services, Birth Records, indicate there were a total of 14,262 births to mothers of all ages in Fresno County. The birth rate for Fresno County was 60.8 births per thousand. In comparison, the rate for the State of California for the same time period was 53.91 births per thousand.
Data for 2000 indicate there were 917 births to mothers between 15 and 17 years of age and 61 births to mothers under the age of 15 in Fresno County. During 2000 in California, 19,782 children were born to mothers under the age of 18, a decrease from 22,696 births in 1998 (12.8 percent decrease). (State of California, Department of Health Services, Birth Records) Fresno County has experienced a decrease in the number of births to teen mothers, from 1,069 births in 1998 to 978 births in 2000 (8.51 percent decrease). In 2000, the rate of births to teen mothers in the U.S. was 27.4 births per 1,000 females aged 15-17 years, and 0.9 births per 1,000 females aged 10-14. In California, the rate was 27.2 per 1,000 females aged 15-17 and .7 per 1,000 females aged 10-14. In Fresno County, the rate was 47.3 per 1,000 females aged 15-17 and 1.8 per 1,000 females aged 10-14. (State of California, Department of Health Services, Birth Records; National Vital Statistics Reports, Volume 50, Number 5)
Data for 2000 indicate that 1.4 percent of children born in Fresno County were considered to be of a very low weight birth (<1,500 grams) compared to the state rate of 1.1 percent. Low birth weights for Fresno County for 2000 were 6.6 percent (<2,500 grams) compared to the state low birth weight of 6.2 percent. (State of California, Department of Health Services, Birth Records)
Immunization Rates
Immunization rates have increased over the past five years in the Central Valley and in Fresno County as well as the state. In California, immunization rates have been measured through an
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annual quantified study called the Kindergarten Retrospective Survey. Under the umbrella of the California Department of Health Services (CDHS) Immunization Branch, local health departments examine a sampling of kindergartners’ school immunization records. The survey determines the status of immunizations when the child was two years of age. In 2001, the Central Valley (Fresno, Kern, Kings, Madera, Merced, and Tulare Counties) retrospective survey showed 69.1 percent of kindergartners were up-to-date with their age two immunizations, compared to California at 70.99 percent. (Fresno County HSS Department of Community Health Immunization Program)
Licensed Child Care Centers (2 years through 4 years, 11 months), Kindergarten entry (4 years, 11 months), and seventh (7th) grade entry (approximately 11 to 12 years) had a higher percentage both in Fresno County and California for age-appropriate immunizations. The increase from the 0 to two years immunizations is because early immunizations are recommended while the immunizations for licensed child care centers, kindergarten entry, and seventh (7th) grade entry are required. The requirement for immunizations prior to entering the seventh (7th) grade did not occur until the 1999 school year. Table 4 on page 10 shows the rate comparison between Fresno County and California as a whole from 1996 to 2000.
Child Care
According to the 2000 United States Census, 26.8 percent of the population of Fresno County is children between the ages of 0 and 14. Based on the most recent (January 2000) population estimates for Fresno County (805,000) from the Department of Finance, 215,740 residents are children between the ages of 0 and 14. It is assumed that 50 percent of children between the ages of 0 and 14 years are in need of some form of child care. (Fresno County Child Care Planning Council, 1999)
According to California Now County Data Book 2001, costs for child care in Fresno County ranges from an average monthly cost of $566 for infant care, $405 for toddler care and $378 for school-age care. For many individuals, the cost of child care is prohibitive. What is needed is affordable and, in many cases, subsidized child care.
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TABLE 4 IMMUNIZATION RATES
1996 1997* 1998 1999 2000 2001 RETROSPECTIVE SURVEY (0-2 YEARS OF AGE) Central Valley 44% 51.7% 50% 64.4% 67.5% 69.1% California 57.3% 59.2% 62.9% 63.9% 66.6% 70.99% LICENSED CHILD CARE CENTERS (2 YRS – 4 YRS, 11 MONTHS Fresno County 92.9% 86% 93.8% 96.3% 96.1% 94.9% California 92.8% 85% 91.2% 93.6% 94.1% N/A KINDERGARTEN ENTRY (4 YEARS, 11 MONTHS) Fresno County 94.7% 73% 91.4% 93.6% 93.8% N/A California 94% 68% 89.3% 92.2% 92.2% N/A SEVENTH (7TH) GRADE ENTRY (APPX. 11–12 YRS OF AGE) Fresno County N/A N/A N/A 76.7% 77.08% N/A California N/A N/A N/A 65.1% 69.46% N/A Source: Fresno County Department of Community Health, Immunization Program *New regulations requiring Hepatitis B immunizations took effect.
Waiting lists for subsidized child care are currently kept by individual agencies such as state preschools, Parent and Child Education (PACE) Program, and Children’s Services Network (CSN). Names on the list may be duplicated from one agency to another. Fresno County CSN is starting a Centralized Eligibility List, which should eliminate duplication of names in the future and provide current information on child care waiting lists.
Education Needs
Enrollment in Fresno County schools in the 2000-2001 school year for grades Kindergarten through 12 totaled 183,337. Of the total children attending school, 2,210 (1.2 percent) attended special education classes. (Fresno County Office of Education)
Data related to dropout rates for Fresno County shows the eighth grade dropout rate is .5 percent compared to a statewide rate of .6 percent. The high school four-year dropout rate for Fresno County is 14.8 percent, which is 3.7 percent higher than the statewide rate of 11.1 percent. Fresno County (3.8 percent) also exceeds the one-year state drop out rate of 2.8 percent. However, interpreting dropout statistics is problematic in that there are many different definitions of drop-out, different time periods are used to collect data, and different data collection methods are used (event rate, status rate, and cohort rate) which makes data unreliable. (California Department of Education, Educational Demographics, DataQuest, 2001)
Domestic Violence
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The effects of domestic violence on children has an adverse impact on children and can affect one or more aspects of child functioning, including: (1) externalizing behaviors (such as aggressive behavior and conduct problems); (2) internalizing behaviors (such as depression, anxiety, and low self-esteem); (3) intellectual and academic functioning; (4) social development (social competencies with peers and adults); and (5) physical health and development.
State statistics reveal Fresno County ranks 6th in the number of domestic disturbance calls per capita. (Office of Criminal Justice Planning) In 2001, there were 6,500 domestic disturbance calls placed to the Fresno Police Department and 2,038 calls to the County Sheriff’s Office, totaling 8,538 in all. Children were specifically reported as present in 54% of domestic violence felon reports in the city and 39% of domestic violence felon reports in the County. (City of Fresno Police Department and Fresno County Sheriff’s Office) Additionally in 2000, a Statewide CalWORKS study identified domestic violence as a significant barrier to client self-sufficiency for 85% of their difficult-to-place caseload. (California Institute for Mental Health, The CalWORKs Project, Six County Case Study, Fall 2001)
Child Abuse
In 2000, there were 18,922 maltreatment referrals made to the Department of Children and Families Department in Fresno County. A breakdown of referrals by category is shown in Table 5 (pie chart) on page 12.
The University of California, Berkeley, Child Welfare Research Center, reports there were 68.7 per 1,000 total cases of maltreatment referrals (including unsubstantiated referrals) in Fresno County compared to the statewide incidence rate of 52.6 per 1,000 children. Substantiated cases of child abuse cases showed the incidence rate in Fresno in 2000 at 11.1 cases per 1,000 children. The incidence rate for Fresno was lower than the California rate of 11.6 cases per 1,000 children. The substantiated child abuse cases of neglect or abuse were primarily for general neglect (40.8 percent), followed by physical abuse (21 percent), sexual abuse (15.6 percent), caretaker absence/incapacity (9.7 percent), at risk (but not abused) (5.9 percent), severe neglect (5.5 percent), and emotional abuse (1.6 percent). (University of California, Berkeley, Child Welfare Research Center)
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TABLE 5
Breakdown of Child Abuse Allegations by Category - Fresno County 2000
Inconclusive N=2,946 15.57% Assessment Only N=6,000 31.71%
Substantiated N=2,910 15.38%
Unfounded N=7,066 N = 18,922 37.34%
Data Source: CWS/CMS
Source: UC Berkeley Child Research Center
Of those 2,908 substantiated maltreatment referrals, 42.6 percent (1,240) entered foster care. The statewide percentage of foster care entries were 28.3 percent of referrals. (University of California, Berkeley, Child Welfare Research Center). Of the children who were in foster care in Fresno County in 2000, 24% were African American, 27% were Caucasian, 44% were Hispanic, 2% were Asian and 2% were Native American. These rates show a disproportionate number of African Americans in foster care while only comprising 6% of the population in Fresno County.
Although the percentage of children entering foster care in Fresno County is greater than the statewide percentage, demographic issues (high rate of unemployment, poverty rate, and other high stress factors present in the Central Valley) may preclude children from returning to their birth families.
As a result of the high out-of-home placement rates and ethnic disparities, the Planning Team will look into improving services in this area.
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TABLE 6
2000 Child Abuse Rates - Comparison by County and State 50
45
40 40.8
35 36 30
25
20 21
15.6 17 15 14 12 Percentage of Cases 10 9.7 9 6.8 5.5 5 5 5.9 0 0.1 1.6 0 Abuse Caretaker Emotional Abused Exploitation Sexual Abuse Severe Neglect Physical Abuse At-Risk, But not General Neglect Substantiated Allegations California – N = 113,582 Fresno County - N = 2,908 Fresno County California
Source: UC Berkeley Child Research Center
The factors cited in this section (Needs Assessment) impact an unusually large minor child population. A high percentage of this population resides in households with two or more known linkages to child abuse (e.g., economic stressors, socio/cultural barriers, single parenthood, and substance abuse). In addition, geographic isolation, growing reports of child maltreatment and increasing out-of-home care census reflect a large and growing population of families with children at risk of child abuse. This creates the need for enhanced community-based, culturally-appropriate public education, comprehensive early intervention, and ongoing treatment services.
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III. DESCRIPTION OF SERVICES
The County of Fresno funded nine programs from the CAPIT/CBFRS allocation in Fiscal Year (FY) 2001-02. Services funded include: services to parents and their children who were exposed to prenatal drugs (Exceptional Parents Unlimited [EPU]); prevention and intervention services, including counseling to family members involved in child abuse cases (Comprehensive Youth Services [CYS]-Families in Transition; Centro La Familia); comprehensive evaluations (including medical) for suspected victims of child sexual abuse, including screenings and physical exams (Community Hospitals of Central California [CHCC]); forensic interviewing of suspected victims of child abuse (Fresno Council on Child Abuse Prevention [FCCAP]-Multi-Disciplinary Interview Center [MDIC]); training, recruitment and retention of court-appointed special advocates assigned to children in foster care placements (Court-Appointed Special Advocates [CASA]); home visitation services to abused children and their parents as well as for child victims of sexual assault in rural Fresno County; transportation, peer counseling, and referrals (Rape Counseling); and counseling/therapy for children involved in abuse cases (CYS – Sexual Abuse Survivors; CYS-Juvenile Offenders Sexual Awareness Program [JOSAP]). A breakout of services provided in FY 2000-01, the most recent account of number of services provided, is included in Exhibit F.
Through funding provided by CAPIT/CBFRS, these agencies have been able to strengthen their programs by providing a more effective system for parents to access. All of the agencies are members of the Fresno Council on Child Abuse Prevention. Many are also members of the Child Abuse Round Table. The Round Table promotes interagency collaboration and thereby is able to strengthen their organizations through affiliation and information sharing while providing moral support. This, in turn, has created a more effective, user-friendly, seamless system of family support services.
In addition, the Child Abuse Round Table also promotes interagency collaboration in Fresno County through monthly meetings. (Members of the Child Abuse Round Table are listed in Exhibit C.)
The same agencies that were funded in 2001-02 will also be funded in 2002-03 in order to give staff sufficient time to develop a new RFP with a focus on public education, comprehensive early intervention, and ongoing treatment services.
Continuum of Child Abuse Related Services
When discussing the Child Abuse Related Services (CARS) available in Fresno County in 2001, the following definitions are used based on the California Attorney General’s Office Child Abuse Prevention Handbook, January 2000.
• Prevention is defined as community education that enhances the general well being of children and their families. These education services are designed to enrich the lives of families, to provide information and skills to improve family functioning, and to prevent the types of stress and problems that might lead to child abuse or neglect. It also includes providing parents of children of all ages with information regarding child rearing and community resources. • Intervention is defined as those services designed to identify and assist high-risk families to prevent abuse or neglect. High-risk families are those families exhibiting the symptoms
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of potentially abusive or neglectful behavior or under the types of stress associated with abuse or neglect. • Treatment is defined as an intervention or treatment service to assist a family in which abuse or neglect has already occurred in order to prevent further abuse or neglect.
The majority of child abuse related programs combine at least two of the methods described above. Most are either providing prevention and intervention or intervention and treatment. In some cases, all three intervention methods are provided.
Promoting Safe and Stable Families (PSSF) funded services:
The federal Promoting Safe and Stable Families (PSSF) allocation supports the provision of neighborhood-based family support, family preservation, time-limited reunification, and pre/post adoption support services. Current programs have utilized fifty to seventy-two percent (50%- 72%) of the funds on family support services (prevention) and twenty-five to fifty percent (25%-50%) on family preservation services (intervention & treatment). The remaining allocation supports services to reunify foster children with their families (time-limited reunification) and adoption support services. Family preservation services are intensive services to families in crisis or in the child welfare system, while family support services are prevention and early intervention services to strengthen and support families who voluntarily participate. The total amount of funding available through PSSF and the Youth Pilot Project that fund these services is $1,643,076.
Recent Federal PSSF legislation amendments require Counties to restructure the use of these funds by Federal Fiscal Year (FFY) 2003-04 to meet the 20% minimum spending requirement for each of the four service categories (family support, family preservation, time-limited reunification and pre/post adoption services.) Planning is underway to develop a service plan for the Board of Supervisors’ consideration and approval, which supports Fresno County’s needs yet meets PSSF compliance. Most likely, 25-30% of the funds will target family support (prevention) with the remaining 70-75% of funds targeting family preservation, time limited reunification and pre/post adoption (intervention and treatment).
Services are provided by ten Neighborhood Resource Centers (NRCs) located in neighborhoods with critical economic and social needs and five community based organizations. Child Abuse Related Services (CARS)
Fresno County has a variety of funding sources which finance child abuse related services. The four major funding sources are Proposition 10 - Children and Families Commission (CFC) of Fresno County, Promoting Safe and Stable Families (PSSF), Fresno County Human Resources Advisory Board (HRAB), and State CAPIT funds. There are a few smaller funding sources in Fresno County for CARS such as the California Endowment, State Maternal, Child and Adolescent Health and the Office of Criminal Justice. In 2001, 32% of CFC funding was dedicated to child abuse related activities (CARS). For the same time period, 34% of HRAB funding was used for CARS. All CAPIT and most PSSF funds are used for CARS. The total amount used for child abuse related services in 2001 from the various sources mentioned was $4,501,808.
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Of the total amount of money dedicated to CARS in 2001, 52% of the funds were dedicated to prevention services, 24% for intervention services, and 24% for treatment services. (See Exhibit D)
From the statistical information, it appears that there is much more funding for prevention services than there is for intervention and treatment services in Fresno County. There also appears to be a significant gap in funding for those same intervention and treatment services.
Currently (FY 2001-2002), the CAPIT funds are distributed as follows: (See Exhibit E) • 17%, prevention activities. • 46%, intervention activities. • 37%, treatment activities.
Fiscal Recommendations
The majority of child abuse related programs in Fresno County blend either prevention and intervention strategies or intervention and treatment strategies. Because the majority (76%) of services funded in Fresno County is prevention and/or intervention, the local planning team has recommended funding intervention and treatment through CAPIT/CBFRS/ Children’s Trust Fund in the following manner: • 60% of the CAPIT/CBFRS/Children’s Trust Fund money to be allocated to prevention/intervention. • 40% of the CAPIT/CBFRS/Children’s Trust Fund money to be allocated to intervention and treatment services.
There are funding sources other than CAPIT that fund child abuse intervention and treatment services. However, historically for Fresno County these funding sources have typically funded more prevention and intervention services than intervention and treatment services.
The planning team recognizes there are certain areas within the needs assessment that stand out as problematic and require special attention. The areas include: • rural populations, • the high percentage of Hispanics in rural areas, • high rates of poverty, • high rates of out-of-home foster placements specifically for African Americans, and • high rates of domestic violence.
In an effort to target problem areas, the planning team has designated the following as high priority needs within Fresno County:
• programs which are located in rural areas (areas to be designated in the RFP) which have high poverty rates, high rates of participation in subsidized school lunch program and high percentages of Hispanics; • child abuse programs for African Americans; and • child abuse programs targeting domestic violence.
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The Request for Proposal (RFP) will include a rating system that will give additional points for programs that meet the aforementioned high priority needs. In doing this it will ensure that programs which target high priority needs are given preference over other programs while still ensuring that proposals will be rated on quality. Future Request for Proposals will also list areas to be targeted (prevention/intervention and intervention/treatment) and the amount of money allocated to each category. In the event that not enough proposals merit funding from one of the two categories, the remaining funds will be allocated to proposals that merit funding from the other category. The RFP will solicit not only programs that meet the high priority need but also what the community-based providers believe is needed for their clients. This method will still allow the County of Fresno to include a Community Initiatives approach to child abuse prevention services within the RFP. The community’s expertise will be utilized in deciding which services should be offered to the community. The County’s three-year plan will be attached to the RFP to ensure applicants are aware of the County’s defined needs. The community-based providers will be required to define and substantiate their service needs within the categories.
Request for Proposal (RFP) Process
To streamline the process for distributing funds, CAPIT, CBFRS, and Children’s Trust Fund monies are combined and issued under one RFP. Prior to distributing CAPIT/CBFRS/Children’s Trust Fund monies under one RFP, a commission, board or council designated by the Board of Supervisors (BOS) will oversee the Request for Proposal (RFP) process. The RFP solicits services that meet the BOS-approved funding philosophy and criteria, and are responsive to the needs assessments and CAPIT/CBFRS Three-Year Plan. Only non-profit agencies are eligible to apply for funding.
Factors considered when determining which agencies are recommended for agreements with Fresno County include an agency’s ability to specifically describe other (non-CAPIT) funding sources, including other funds applied for, which may consist of fundraising for the project and other program/income development. An agency’s demonstrated effectiveness in child abuse and neglect issues is also criteria for funding as well as the agency’s demonstrated collaboration with other agencies and non-profits. Agencies are also required to submit evidence of broad-based community support. Agencies submitting proposals for funding consideration must also show a delineation of need with local references supporting such need. A thorough response to the proposed need is an important element before an agency is recommended for funding. In addition, successful applicants must provide a minimum of ten- percent match of any funds awarded, which cannot include other State of California funds. Applicants are also asked to describe in their budget proposal how funds will be leveraged within their agency. The RFP gives the specific criteria that will be used to score all proposals and a scoring sheet that matches the scoring information given in the RFP is used to rate each proposal. All applicants are required to have the capability of transmitting data electronically.
IV. GOALS AND OUTCOMES – CONTINUUM OF OUTCOMES
The projected goals for the first year of the new grant cycle cannot be specifically identified until the RFP process is complete. We have estimated the service goals in the “Service Goals and Outcomes Plan Summary”. (See Attachment) Upon completion of the selection process, the CAPIT Liaison will prepare a new “Service Goals and Outcomes Plan Summary” and forward it to OCAP.
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The RFP will indicate to applicants that they must include engagement, short term, intermediate and long term outcomes. An agency’s program and services will be evaluated by their progress in achieving its outcomes. The outcomes listed here are sample outcomes. Final outcomes will be dependent on the service to be provided. Providers will be required to collect and analyze evaluation data in order to accomplish the following:
• Determine what is and is not working in individual programs; • Communicate to the community what services are available from prevention programs and how these services benefit participants and their community; • Support program staff by identifying agency/program strengths and weaknesses; • Add to the existing body of knowledge lessons learned about what does and doesn’t work for specific programs/participants; • Provide the basis for input/recommendations for public policy development; and • Provide accountability to the funding source.
Engagement Outcomes
Of the specific number of participants in a program, 70% will report a positive experience.*
Of the specific number of participants in a program, 70% will report being treated in a courteous and professional manner.*
Of the specific number of participants in a program, 70% would recommend the agency services to friends, co-workers or family members.*
*As measured by a consumer satisfaction survey.
Short-Term Outcomes
Of the specific number of participants attending an educational workshop, 70% will demonstrate an increased knowledge related to the topic of child abuse.*
Of the specific number of participants participating in the program, 70% will report an increased knowledge of appropriate parenting practices.*
*As measured by pre/post test assessment tools.
Intermediate Outcomes
70% of parents receiving therapy will show improvement in their emotional and/or mental status after 12 sessions or upon completion of therapy.*
Upon termination of counseling services, 70% of consumers will demonstrate an improvement in family functioning.*
*As measured by self assessment tools
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Long Term Outcomes
To ensure safe and stable families in Fresno County.
All CAPIT-funded agencies will be required to submit monthly activity reports along with a year-end report outlining final outcome achievements for their agency.
V. ADMINISTRATIVELY COMBINE CAPIT/CBFRS PLANNING/FUNDING ACTIVITIES
In the early 1970’s, the Fresno County Board of Supervisors (BOS) appointed a committee to act as an advisory body to the BOS. In the mid-1990’s, the name of the committee was changed to the Human Resources Advisory Board (HRAB). This board is composed of a minimum of seven and maximum of twenty members. The HRAB was established to serve as an independent review body for proposals seeking funding from various funding sources such as County Social Services, Domestic Violence Trust Fund, Emergency Shelter Grant processes, and Child Abuse Prevention, Intervention and Treatment funds. The HRAB has further served to assist in the development of policies and procedures to assure the equitable and appropriate utilization and distribution of such funds. The HRAB is also subject to the Brown Act and conducts open public meetings.
Appointed by the BOS to plan, coordinate and monitor CAPIT/CBFRS funding, the HRAB has been responsible for developing, reviewing and/or revising the program’s local funding philosophy, criteria and priorities (which are then approved by the BOS). As part of this planning process, the HRAB has participated in the review and analysis of a broad range of problem and needs data, and has reviewed and made funding recommendations for the provision of a broad range of social services. Although the HRAB has been responsible for the coordination and monitoring of both CAPIT and CBFRS funding (as well as Children’s Trust Funds), HSS’s Community Services Unit staff maintains administrative responsibility for all of those processes and for monitoring contracts.
All CAPIT contractors are required to submit monthly activity reports and expenditure reports. CAPIT contracts are also required to track services provided and individual/families served on the forms provided by the Office of Child Abuse Prevention (OCAP) and to submit them to the County on a monthly basis.
The current CAPIT funding recommendation process for Fresno County is presently under review. The existing funding process is being evaluated to determine the combined inclusion of the Fresno Council on Child Abuse Prevention and the HRAB to review CAPIT proposals and make funding recommendations.
VI. CHILD ABUSE PREVENTION COUNCIL
The Fresno Council on Child Abuse Prevention (FCCAP) serves as the primary vehicle for raising and maintaining the profile of child maltreatment as a critical issue; increasing public awareness to the scope and nature of the problem; providing training and networking opportunities for service providers, consumers and advocates; providing advocacy for abused children and their families; and recognizing exemplary child maltreatment prevention professionals and programs. To this end, FCCAP conducts outreach and public education throughout the county, holds
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seminars and forums, distributes posters and informational booklets, produces multi-media public service announcements, arranges/provides professional training, and sponsors community fundraisers and recognition affairs.
Prior to 1997, FCCAP had operated exclusively from membership dues, donations, and volunteer efforts. In 1997 FCCAP, in accordance with the already-extant Welfare and Institutions Code (which mandated both the existence of and financial support for Child Abuse Prevention Councils) began to receive the annual amount of $25,000. That amount has accommodated the hiring of a part-time program coordinator. In addition HSS has provided in-kind support, office space has been acquired within one of FCCAP’s member agencies, and volunteer endeavors have continued to be strong.
Pursuant to the Welfare and Institutions Code, it is the intention of the Legislature to fund child abuse prevention coordinating councils in each county. In an effort to strengthen the local Child Abuse Prevention Council, consideration to increase their operating budget will be presented to the BOS for action. Future funding and approval of council budgets will coincide with the CAPIT/CBFRS funding cycle.
VII. QUALITY ASSURANCE MANAGEMENT (OVERSIGHT AND MONITORING)
The Board of Supervisors has designated Fresno County Human Services System, Administration as the public agency designated to administer the CAPIT and CBFRS programs.
The agency will be responsible for monitoring the CAPIT/CBFRS providers, integrating local services, data collection, preparing any necessary amendments to the Three-Year Plan, preparing annual reports and overseeing outcome evaluation. The agency will ensure subcontractor accountability through monthly monitoring of the providers’ activity reports and financial invoices. Records and invoices may be reviewed for accuracy, and outcome measures will be reviewed for progress. The provider will also be required to submit a yearly progress report on their program goals and outcomes.
Both the monthly activity reports and invoices are submitted via electronic mail, allowing instant updating and verification of all figures submitted. In the event any program falls below 80 percent of its projected service goals during a quarter, a corrective action plan will be developed and put into place. The data will include progress on program outcomes and will be compiled quarterly and reviewed to ensure accuracy and achievement of goals.
Program and reporting compliance is the responsibility of the HSS Administration, Community Services Senior Staff Analyst, who is the county liaison with OCAP. In addition to collecting and analyzing data and preparing required reports, the county liaison is responsible for dissemination of prevention/family support information throughout the county.
VIII. FISCAL/ADMINISTRATIVE
Successful applicants for CAPIT/CBFRS funding are required to submit to the County, via electronic mail (e-mail), reports that clearly document all project activities including progress towards achieving agreed-upon outcomes. In addition, monthly financial reports that include
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documentation of all claimed project expenses will be submitted to the County via e-mail. Report format and frequency is at the discretion of the County.
Prior to final contract negotiations, all applicants are required to submit a comprehensive expenditure plan. The expenditure plan shall include a detailed account outlining all proposed costs by account (e.g., salaries, benefits, office expense, transportation, meetings, conference travel, training, etc.) with an accompanying explanation for each of the proposed expenditures. All requests for staffing must provide position classifications, number of positions, monthly salaries, and descriptions of the duties for each position. All service providers must also be identified in the expenditure plan and approved by the County prior to entering into a contract.
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EXHIBIT A COUNTY OF FRESNO
Child Abuse Prevention, Intervention, and Treatment (CAPIT) Community-Based Family Resource and Support (CBFRS) Programs
THREE-YEAR PLAN AND APPLICATION (JULY 2002 – JUNE 2005)
PLANNING TEAM
NAME AGENCY TITLE Lilia G. Chavez Interagency Council for Principal Administrative Children and Families Analyst Ruben Contreras Carver Neighborhood Neighborhood Resource Resource Center Center Coordinator Reyna Cota Promoting Safe and Stable Recipient Families Gloria Garland Human Services System- Staff Analyst/County Administration Liaison for Promoting Safe and Stable Families Eloise Gilbert Human Services System- Senior Staff Analyst/County Administration Liaison for CAPIT/CBFRS Walter Gilgert Human Resources Advisory Member Board Laura Haga Human Services System- Staff Analyst Administration Elizabeth Jones Department of Children and Staff Analyst Families Robin Leppo Child Abuse Prevention Coordinator Council Elizabeth O’Neill Child Abuse Prevention Board Member Council Tim F. Reese Child Abuse Prevention Member /Executive Council / Director Marjaree Mason Center Kendra Rogers Proposition 10 Children and Program Operations Families Commission of Coordinator Fresno County Mindy Rose Child Abuse Prevention Board Member Council
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EXHIBIT B FRESNO COUNCIL ON CHILD ABUSE PREVENTION MEMBERSHIP LIST MARCH 2002
MEMBERSHIP NAME TITLE OR CONTACT BOARD MEMBER Agency Aspira Foster and Family Attn: Diane Warne Services Agency Bethany Christian Services Attn: Sandi Hiatt Agency Court Appointed Special Attn: Polly Franson Advocates (CASA) of Fresno County Agency Children's Services Network Attn: Jane Martin (CSN) Agency Centro La Familia - CAPP Attn: Maria Bustamante Agency University Medical Center - Child Attn: Dr. John Scholefield Sexual Abuse Evaluation Program (CSAEP) Agency Central California Child Attn: Tina Williams Abduction Resistance Education System (CARES) Agency Children’s Hospital of Central Attn: Sandra Knudson, Child Board Member California Advocacy Program Agency Children's Hospital of Central Attn: Tony Yamamoto California Patient and Family Services Agency Clovis Police Department Attn: Det. John Weaver Agency Comprehensive Youth Services Attn: Kathleen McIntyre Board Member Agency Deaf & Hard of Hearing Service Attn: Rosemary Diaz Center Agency Exceptional Parents Unlimited Attn: Marion Karian Agency Families First Attn: Edwina Leinio Agency Fresno County Department of Attn: Gary Zomalt Children and Family Services (DCFS) Agency Fresno County Department of Attn: Gary M. Carozza, Director Community Health Agency Fresno County Economic Attn: Naomi Quiring-Mizumoto Opportunities Commission (FCEOC) - Head Start Agency Fresno County Economic Attn: Lucianna Ventresca Opportunities Commission (FCEOC) - Sanctuary Youth Shelter
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EXHIBIT B
MEMBERSHIP NAME TITLE OR CONTACT BOARD MEMBER Agency Fresno County Human Services Attn: David R. Dent, Director System Agency Fresno County Sheriff's Attn: Lt. Jose Flores Department Agency Genesis, Inc. Attn: Elaine Bernard Agency Healing for Survivors Attn: Jan Kister Agency Infant of Prague Adoption Attn: Karen Spencer Service Agency Marjaree Mason Center Attn: Tim F. Reese, Executive Director Agency Northwest Family Center Attn: Jeanne Galbraith Agency Proteus, Inc. Attn: Lisa Casarez Agency Rape Counseling Services Attn: Kavin Black Agency Rescue the Children-Craycroft Attn: Larry Gray Youth Center Agency Teen Outreach through Attn: Faye Johnson Technology (TOTT) Agency Victim Witness Assistance Center Attn: Norm Baird Agency United Cerebral Palsy (UCP) of Attn: Linda Hightower Fresno Agency Fresno Police Department Attn: Sgt. Mike Oliver Individual Maryle D. Allen Central Valley Indian Health Individual Glenda Allen-Hill, Commissioner Fresno County Courts Individual Esther Asperger FCCAP Board Member Board Member Individual Barbara W. Barman Individual Alice A. Blayney FCCAP Board Member Board Member Individual Marilyn A. Darby Individual Diana Dooley Valley Children's Hospital Individual Jane L. DuBois Individual Valentine McClatchy From Individual Ruby M. Hefley Juvenile Justice Commission Individual Violet Heintz Retired-Fresno County Office of Education Individual Ruth Huffman Individual Faye Johnson Teen Outreach Through Technology Individual Ben J. Kelly Individual Mary E. McFarland FCCAP Board Member Board Member Individual Fred McNairy FCCAP Board Member Board Member
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EXHIBIT B
MEMBERS NAME TITLE OR CONTACT BOARD MEMBER HIP Individual Elizabeth Mitchell Fresno County District Attorney's Office Individual Carrie Moen FCCAP Board Member Board Member Individual Esther Nalchajian FCCAP Board Member Board Member Individual Janet Nelson California Substance Abuse Institute Individual Elizabeth O'Neill FCCAP Board Member Board Member Individual Jody Palmer FCCAP Board Member Board Member Individual Marjorie E. Radin Radin Foundation Individual Nancy Richardson Foster Care Oversight Committee Individual Katrin V. Rogers FCCAP Board Member Board Member Individual Malyn "Mindy" Rose FCCAP Board Member Board Member Individual Donna Rosenstein Victim Services Individual Cindy Stoops Exceptional Parents Unlimited Individual John Scholefield, M.D. University Medical Center Individual Jo F. Scott, Executive Big Brothers/Big Sisters Director Individual Margaret Thompson Individual Lucianna Ventresca Fresno County Economic Opportunities Commission (EOC) Sanctuary Individual Howard K. Watkins Fresno County Counsel Individual Elaine Alvarez Fresno State PAD Program Individual Alan Peters FCCAP Board Member Board Member Individual Goldie Farris FCCAP Board Member Board Member Individual Tim F. Reese Marjaree Mason Center Individual Rosellen Kershaw Rosellen Kershaw Charitable Fund
Fresno County CAPIT/CBFRS Three-Year Plan – July 2002-June 2005 Page 25 Proposal No. 952-3771
EXHIBIT C CHILD ABUSE PREVENTION ROUNDTABLE MEMBERSHIP LIST MARCH 2002
Aspira Foster and Family Services Associated Center for Therapy Center for Independent Living Central Valley Indian Health Centro La Familia Children’s Hospital Central California Children’s Services Network Clovis Police Department Community Medical Centers Comprehensive Youth Services (CYS) Court Appointed Special Advocates (CASA) Deaf and Hard of Hearing Service Center Economic Opportunities Commission (EOC) Early Headstart Program Economic Opportunities Commission (EOC) Sanctuary Youth Shelter Exceptional Parents Unlimited (EPU) Families First Fresno Council on Child Abuse Prevention/ Craycroft Multi-Disciplinary Interview Center (MDIC) Fresno County District Attorney’s Office Fresno County Human Services System Fresno County Interagency for Children and Families Fresno County Sheriff’s Department Fresno County Victim Services Fresno Police Department Friendship Center for the Blind Genesis Healing for Survivors Marjaree Mason Center Northwest Family Center Proteus Foster Family Agency Rape Counseling Services Rescue the Children/Craycroft Youth Center United Cerebral Palsy (UCP) University of California-UCSF
Fresno County CAPIT/CBFRS Three-Year Plan – July 2002-June 2005 Proposal No. 952-3771 EXHIBIT D
Total Funding for Child Abuse Related Services from All Sources 2001
52% $3,175,679 (Prevention)
24% $1,489,753 (Intervention)
24% $1,461,376 (Treatment) Total Funding $6,126,808 Total Funding for Prevention Total Funding for Intervention Total Funding for Treatment
Fresno County CAPIT/CBFRS Three-Year Plan – July 2002-June 2005 Page 27 Proposal No. 952-3771 EXHIBIT E
Total Funding for Child Abuse Related Services (CARS)* Child Abuse Prevention, Intervention & Treatment (CAPIT)
Treatment Prevention 46% 17%
Intervention 37% Total Funding for Prevention Total Funding for Intervention *Total Amount of CAPIT funds for CARS is 100% (*524,616) Total Funding for Treatment February 2002
Fresno County CAPIT/CBFRS Three-Year Plan – July 2002-June 2005 Page 28 Proposal No. 952-3771 EXHIBIT F
CAPIT/CBFRS Service Goals and Outcomes Plan Summary COUNTY _Fresno______
INSTRUCTIONS: Please provide information as requested. Check box designating whether report is for CAPIT or CBFRS.
Liaison ____Eloise Gilbert______CAPIT XXXXXXX CBFRS XXXXXX
Date ____March 19, 2002______
PROJECTED GOALS ACTUAL OUTCOMES SERVICES: Funding($) Total Number of Clients to be served Total number of clients completing services SERVICE PROVIDER: Children Adults Families Children Adults Families
0-5 6-18 w/disabilities 0-5 6-18 w/disabilities
CASA $43,429 43 66 16
CHCC $61,260 118 115
CYS-FIT $80,130 76 1,278 2,545
EPU $107,812 104 83
Rape Counseling $46,000 279 61 87
Fair CHANC(e) $39,025 70 43 6 114
TOTALS $377,656 586 1,563 2,671 284
Fresno County CAPIT/CBFRS Three-Year Plan – July 2002-June 2005 Page 29 Proposal No. 952-3771 Page 1
ATTACHMENT C
APPLICATION FORMS
The information requested on the following application pages is consistent with the Child Abuse Prevention, Intervention and Treatment Guidelines and Eligibility Criteria.
Each form in the application packet is designed to solicit information used by the HRAB in determining project eligibility, Board and agency involvement in the project, and in forming final funding recommendations.
In addition to the forms in the application packet, please refer to the Check List on page iii to ensure all items on the Check List are included with your proposal.
Proposals are to be stapled. Proposals must not be submitted in folders, binders or any other.
Fresno County CAPIT/CBFRS Three-Year Plan – July 2002-June 2005 Proposal No. 952-3771 Page 2
COUNTY OF FRESNO CAPIT FUNDING FY 2003-04 FY 2004-05
SUMMARY INFORMATION
A. AGENCY/PROJECT INFORMATION:
RFP Number:
Legal Name:
Project Name:
Project Address:
Telephone: FAX: E-Mail:
Project Director:
Check One: Proposed Program is Prevention/Intervention _____
Proposed Program is Intervention/Treatment _____
B. PROJECT SUMMARY: (Limit response to 100 words or less.) Highlight the key elements of the proposal and the purpose of the project.
C. AMOUNT REQUESTED - List the dollar amount of CAPIT Funding from July 1, 2003 through June 30, 2004 and July 1, 2004 through June 30, 2005. Indicate the amount of funds from non-CAPIT Funding sources including sponsoring agency’s cash contribution to this specific project.
CAPIT Sponsoring All Other Total Agency Funding FY $ Funding $ $ 2003-04 $ Funding CAPIT Sponsoring All Other Total Agency Funding FY $ Funding $ $ 2004-05 $ Funding C-1
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D. PROBLEM AND NEED DESCRIPTION (Maximum Score Possible – 15 pts.) Feel free to attach any additional pages.
Describe and quantify the problem and the need to which the project will respond. Define the target population this project proposes to serve and whether the project is targeting individuals or family groups. USE THE MOST CURRENT LOCAL DATA AND STATISTICS AVAILABLE, citing all sources of supporting data. If supporting data is older than three years, explain why.
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E. RESPONSE TO PROBLEM AND NEED DESCRIPTION (Max. Score Possible- 15 pts.) Feel free to attach any additional pages.
1. Describe the proposed response to the problems and needs documented in CAPIT Three-Year Plan Section. State whether the response is a new project or the expansion of an existing program. Cite specific theoretical, research or other “best practice” foundations(s) for the proposed response.
2. CAPIT THREE-YEAR PLAN SPECIAL NEEDS AREA (Bonus Points - Max. Score Possible 10 pts.) (See Attachment)–Explain in detail which special needs area is being addressed by this proposal, what services will be provided, and where the services will be provided.
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F. EXISTING SERVICES (Maximum Score Possible – 5 pts.) Feel free to attach any additional pages.
1. Compare and contrast the proposed project with existing, local programs that currently address the needs of the project’s target population.
2. If the proposed project is the same as or similar to existing services provided to the target population, provide justification demonstrating that this overlapping of services is necessary.
3. Provide examples of collaboration with other institutions (e.g. County of Fresno, Fresno- Madera Area Agency on Aging, universities, First5 Fresno, etc.) and service providers to enhance effectiveness.
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G. CONSUMER POPULATION (Maximum Score Possible – 5 pts.) Provide the following demographic information for this project only for the total number of unduplicated clients. “Unduplicated” refers to the number of distinct individuals to be served. FY 2003-04
1. Show the total number of clients to be served by age level, ethnicity and sex. AGE LEVELS ETHNICITY
0 – 5 Caucasian Vietnamese 6 – 12 Hispanic Other (Specify) 13 – 17 African American 18 – 34 Native American TOTAL* 35 – 54 Asian/Pacific Islander 55 – 59 Filipino SEX 60 – 64 Cambodian Female 65+ Laotian Male TOTAL* Hmong TOTAL*
2. Show the distribution of the total number of clients to be served by the number residing in each specific zip code area:
METROPOLITAN FRESNO NON-METROPOLITAN FRESNO COUNTY COMMUNITIES 93701 Auberry 93602 Laton 93242 93702 Big Creek 93605 Mendota 93640 93703 Biola 93606 Miramonte 93641 93704 Burrell 93607 Mono Hot Spr. 93642 93705 Cantua Creek 93608 Orange Cove 93646 93706 Caruthers 93609 Parlier 93648 93710 Coalinga 93210 Piedra 93649 93711 Del Rey 93616 Prather 93651 93720 Dos Palos 93620 Raisin City 93652 93721 Dunlap 93621 Reedley 93654 93722 Firebaugh 93622 Riverdale 93656 93725 Five Points 93624 Sanger 93657 93726 Fowler 93625 San Joaquin 93660 93727 Friant 93626 Selma 93662 93728 Helm 93627 Shaver Lake 93664 Hume 93628 Squaw Valley 93675 Pinedale Huntington L. 93629 Tollhouse 93667 93650 Huron 93234 Tranquility 93668 Kerman 93630 Clovis Kingsburg 93631 Total Metro 93611 Lakeshore 93634 Total Non-Metro 93612 93613 TOTAL*
* All totals indicated with an asterisk (*) must show the same number.
3. Total number of out of county residents served by this program:
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CONSUMER POPULATION (Maximum Score Possible – 5 pts.) Provide the following demographic information for this project only for the total number of unduplicated clients. “Unduplicated” refers to the number of distinct individuals to be served. FY 2004-05
1. Show the total number of clients to be served by age level, ethnicity and sex. AGE LEVELS ETHNICITY
0 – 5 Caucasian Vietnamese 6 – 12 Hispanic Other (Specify) 13 – 17 African American 18 – 34 Native American TOTAL* 35 – 54 Asian/Pacific Islander 55 – 59 Filipino SEX 60 – 64 Cambodian Female 65+ Laotian Male TOTAL* Hmong TOTAL*
2. Show the distribution of the total number of clients to be served by the number residing in each specific zip code area:
METROPOLITAN FRESNO NON-METROPOLITAN FRESNO COUNTY COMMUNITIES 93701 Auberry 93602 Laton 93242 93702 Big Creek 93605 Mendota 93640 93703 Biola 93606 Miramonte 93641 93704 Burrell 93607 Mono Hot Spr. 93642 93705 Cantua Creek 93608 Orange Cove 93646 93706 Caruthers 93609 Parlier 93648 93710 Coalinga 93210 Piedra 93649 93711 Del Rey 93616 Prather 93651 93720 Dos Palos 93620 Raisin City 93652 93721 Dunlap 93621 Reedley 93654 93722 Firebaugh 93622 Riverdale 93656 93725 Five Points 93624 Sanger 93657 93726 Fowler 93625 San Joaquin 93660 93727 Friant 93626 Selma 93662 93728 Helm 93627 Shaver Lake 93664 Hume 93628 Squaw Valley 93675 Pinedale Huntington L. 93629 Tollhouse 93667 93650 Huron 93234 Tranquility 93668 Kerman 93630 Clovis Kingsburg 93631 Total Metro 93611 Lakeshore 93634 Total Non-Metro 93612 93613 TOTAL*
* All totals indicated with an asterisk (*) must show the same number.
3. Total number of out of county residents served by this program:
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H. PROJECT MANAGEMENT (Maximum Score Possible – 15 pts.) Feel free to attach any additional pages.
1. Provide a copy of the organization chart, including how this project is integrated into your overall management structure.
2. Include a description of the respective roles of the Board of Directors, consumers, line staff, management and others in the development of the project. Attach job descriptions (Include minimum qualifications, duties and salary ranges for each position involved in the project ).
3. Detail plans for ensuring that consumers of project services have an active, meaningful and ongoing role in the development of the project and the project’s operations. Cite examples of consumer participation in the evaluation of the program’s responsiveness to the identified need as well as the timeliness of rendered services.
4. Describe the internal evaluation process, including a list of the measurement tools that will be used. An example of this evaluation component might include focus groups composed of consumers, board members and program staff in a self-assessment process which would review the governance, outreach/engagement of recipients of service, cultural competency, specific programs, etc. Attach examples of the measurement tools listed.
5. What other activities or programs does the agency sponsor?
6. How does the proposed project fit into your agency’s overall objectives?
7. Describe any activities that the agency has undertaken or plans to undertake to promote cultural awareness in providing services.
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I. (1.) SAMPLE- PROPOSED ACTIVITIES, INDICATORS AND OUTCOMES- (Maximum Score Possible – 15 pts.) – State the long-term outcome for this project and how the short-term outcomes will be measured. Attach examples of your assessment and client tracking tools. Please limit the number of long-term outcomes to one (1) and the number of short-term outcomes to two (2).
Long-Term Outcome: Children with special medical, emotional, social and developmental needs will develop to their full ability.
Specific Activities: Outcome Indicators (outputs): Short-Term Outcomes: The specific activities are the actions or activities actually The outcome indicators are the specific information collected Short-term outcome(s) of the program should reflect the provided to each client. to track a program’s success on outcome. They are specific, project impact(s) for participants to be achieved during measurable, attainable, realistic and time limited (to be the contract period. (Must be measurable.) completed during the contract period.)
1 a.) Developmental interventions will be 1. Of the 40 participating parents, 85% (34) will 1. Participating parents will develop the provided through weekly home visits, increase their knowledge, parenting skills and skills necessary to provide support to individual center-based sessions, social support as measured by increased their children with special developmental therapeutic play groups and/or scores on the Adult/Adolescent Parenting needs. therapeutic intervention as needed. Inventory and their Maternal Support Scale (MSS). b.) Parent support groups weekly will be held weekly. c.) Parenting classes will be provided.
2. Immunization record review will be conducted for each participating child 2. Of the 45 infants and children of participating 2. Participating parents will have a better every 6-months. families, 95% (43) will be current on their understanding of the health needs of immunizations as evidenced by immunization their children. record review.
C-8(1) Proposal No. 952-3771 Page 10
I. (2.) PROPOSED ACTIVITIES, INDICATORS AND OUTCOMES (Maximum Score Possible – 15 pts.) – State the long-term outcome for this project and how the short-term outcomes will be measured. Attach examples of your assessment and client tracking tools. Please limit the number of long-term outcomes to one (1) and the number of short-term outcomes to two (2).
Long-Term Outcome: FY 2003-04
Specific Activities: Outcome Indicators (outputs): Short-Term Outcomes: The specific activities are the actions or activities actually The outcome indicators are the specific information collected Short-term outcome(s) of the program should reflect the provided to each client. to track a program’s success on outcome. They are specific, project impact(s) for participants to be achieved during measurable, attainable, realistic and time limited (to be the contract period. (Must be measurable.) completed during the contract period.)
C-8(2) Proposal No. 952-3771 Page 10-a
I. (2.) PROPOSED ACTIVITIES, INDICATORS AND OUTCOMES (Maximum Score Possible – 15 pts.) – State the long-term outcome for this project and how the short-term outcomes will be measured. Attach examples of your assessment and client tracking tools. Please limit the number of long-term outcomes to one (1) and the number of short-term outcomes to two (2).
Long-Term Outcome: FY 2003-04
Specific Activities: Outcome Indicators (outputs): Short-Term Outcomes: The specific activities are the actions or activities actually The outcome indicators are the specific information collected Short-term outcome(s) of the program should reflect the provided to each client. to track a program’s success on outcome. They are specific, project impact(s) for participants to be achieved during measurable, attainable, realistic and time limited (to be the contract period. (Must be measurable.) completed during the contract period.)
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I. (2.) PROPOSED ACTIVITIES, INDICATORS AND OUTCOMES (Maximum Score Possible – 15 pts.) – State the long-term outcome for this project and how the short-term outcomes will be measured. Attach examples of your assessment and client tracking tools. Please limit the number of long-term outcomes to one (1) and the number of short-term outcomes to two (2).
Long-Term Outcome: FY 2004-05
Specific Activities: Outcome Indicators (outputs): Short-Term Outcomes: The specific activities are the actions or activities actually The outcome indicators are the specific information collected Short-term outcome(s) of the program should reflect the provided to each client. to track a program’s success on outcome. They are specific, project impact(s) for participants to be achieved during measurable, attainable, realistic and time limited (to be the contract period. (Must be measurable.) completed during the contract period.)
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I. (2.) PROPOSED ACTIVITIES, INDICATORS AND OUTCOMES (Maximum Score Possible – 15 pts.) – State the long-term outcome for this project and how the short-term outcomes will be measured. Attach examples of your assessment and client tracking tools. Please limit the number of long-term outcomes to one (1) and the number of short-term outcomes to two (2).
Long-Term Outcome: FY 2004-05
Specific Activities: Outcome Indicators (outputs): Short-Term Outcomes: The specific activities are the actions or activities actually The outcome indicators are the specific information collected Short-term outcome(s) of the program should reflect the provided to each client. to track a program’s success on outcome. They are specific, project impact(s) for participants to be achieved during measurable, attainable, realistic and time limited (to be the contract period. (Must be measurable.) completed during the contract period.)
C-8(3) Proposal No. 952-3771 Page 12 PROPOSED PROJECT EXPENSES BY INCOME SOURCE K. IN-KIND & VOLUNTEER CONTRIBUTIONS - Describe all of the project's in-kind contributions for the current budget year (if applicable and the proposed project funding period. This will include hours volunteered as well as items donated and provided in-kind. Do not include agency Board of Directors as an in-kind or volunteer contribution. List the agency's estimated dollar value based on the number of hours/items. Dollar amounts for salaries should be calculated at the prevailing rate (minimum wage) unless the volunteer/in-kind contribution is for professional services rendered (ex. medical services, legal services, etc.).
(This page is available in an Excel spreadsheet. All shaded areas are calculated automatically.)
Proposed FY 2003-2004 Budget Hours/ Dollar Volunteer/Item No. Value
TOTAL DOLLAR VALUE
Proposed FY 2004-2005 Budget Hours/ Dollar Volunteer/Item No. Value
TOTAL DOLLAR VALUE
C - 9 Proposal No. 952-3771 Page 13 PROPOSED PROJECT EXPENSES BY INCOME SOURCE L. CURRENT PROJECT EXPENSES BY INCOME SOURCE - FY 2002-2003 (if applicable) List in detail all sources of budgeted agency income and expenses for the current year. (This page is available in an Excel spreadsheet. Areas shaded in blue are calculated automatically when using Excel.)
Sponsoring CAPIT Agency's All Total INCOME (List all sources) Funding Funding Others Funding CAPIT Funding Donations Fundraising Other- Total Income EXPENSES Salaries & Benefits Salaries Payroll Taxes Benefits Subtotal Services & Supplies Insurance Communications Office Expense Equipment Office Rental Facilities Travel Costs Program Supplies Consultancy Fiscal and Audits Other Costs Fundraising Other- Other- Subtotal TOTAL EXPENSES
C - 10 Proposal No. 952-3771 Page14 PROPOSED PROJECT EXPENSES BY INCOME SOURCE M. PROPOSED PROJECT EXPENSES BY INCOME SOURCE FOR - FY 2003-2004 List in detail all sources of budgeted agency income and expenses for the proposed year. (This page is available in an Excel spreadsheet. Areas shaded in blue are calculated automatically when using Excel.)
Sponsoring CAPIT Agency's All Total INCOME (List all sources) Funding Funding Others Funding CAPIT Funding Donations Fundraising Other- Total Income EXPENSES Salaries & Benefits Salaries Payroll Taxes Benefits Subtotal Services & Supplies Insurance Communications Office Expense Equipment Office Rental Facilities Travel Costs Program Supplies Consultancy Fiscal and Audits Other Costs Fundraising Other- Other- Subtotal TOTAL EXPENSES
C - 11 Proposal No. 952-3771 Page 15 PROPOSED PROJECT EXPENSES BY INCOME SOURCE
M. PROPOSED PROJECT EXPENSES BY INCOME SOURCE FOR - FY 2004-2005 List in detail all sources of budgeted agency income and expenses for the proposed year. (This page is available in an Excel spreadsheet. Areas shaded in blue are calculated automatically when using Excel.)
Sponsoring CAPIT Agency's All Total INCOME (List all sources) Funding Funding Others Funding CAPIT Funding Donations Fundraising Other- Total Income EXPENSES Salaries & Benefits Salaries Payroll Taxes Benefits Subtotal Services & Supplies Insurance Communications Office Expense Equipment Office Rental Facilities Travel Costs Program Supplies Consultancy Fiscal and Audits Other Costs Fundraising Other- Other- Subtotal TOTAL EXPENSES
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J. OTHER FUNDING (Total Maximum Score Possible Sections “J-N” – 10 pts.) Feel free to attach any additional pages.
1. Describe any fundraising activities planned for this project in FY 2003-04 and FY 2004-05. Please note, applicants must demonstrate an attempt to obtain alternative funding, indicating other community financial support such as fundraising, program/income development, fees for service, etc.
2. What is the agency’s total annual budget? $
3. Is an income criteria used to establish eligibility for services? Yes No
If yes, attach a copy of the criteria to the end of this proposal.
4. Is a sliding fee scale used? Yes No
a. If yes, attach a copy of the fee schedule to the end of this proposal. b. If no, please explain.
5. How often are sliding fee scales updated?
Note: Consumers may be charged a fee providing: 1) collected fees are used to offset costs to the project which are not funded by Human Services Funding; 2) rates are on a sliding scale based on ability to pay; and 3) if a consumer cannot pay for services, it is provided free of charge.
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N. (1.)SAMPLE- PROPOSED PROJECT BUDGET DETAIL FOR SALARIES, SERVICES & SUPPLIES Provide detailed information of all expenses for the proposed project year(s) for all salaries, service and supplies. See Attachment (Chart of Accounts) for account numbers and descriptions of specific budget categories.
Account Category Descriptions & Calculations Subtotal Total
0100 Salaries: 49750 0101 Executive Director ($55,000 x 5% = $2,750) 2,750 Case Manager ($32,000 x 100% = $32,000) 32,000 Office Assistant ($20,000 x 75% = $15,000) 15,000
0150 Payroll Taxes: 0151 FICA ($49,750 x 7.65% = $3,806) 3,806 3,806
0250 Insurance: 0252 Liability Insurance ($500 annually) 500 500
Total 54,056 54,056
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N.(2.) PROPOSED PROJECT BUDGET DETAIL FOR SALARIES, SERVICES & SUPPLIES - Provide detailed information of all expenses for the proposed project year(s) for all salaries, service and supplies. See Attachment (Chart of Accounts) for account numbers and descriptions of specific budget categories.
FY 2003-04 Account Category Descriptions & Calculations Subtotal Total
C-13 (2)
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N.(2.) PROPOSED PROJECT BUDGET DETAIL FOR SALARIES, SERVICES & SUPPLIES - Provide detailed information of all expenses for the proposed project year(s) for all salaries, service and supplies. See Attachment (Chart of Accounts) for account numbers and descriptions of specific budget categories. FY 2004-05 Account Category Descriptions & Calculations Subtotal Total
E-13 (3)
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O. SPONSORING AGENCY MANAGEMENT & BOARD OF DIRECTORS COMPOSITION (Maximum Score Possible – 5 pts.)
1. How often does the Board meet?
2. What was the average attendance at Board meetings last year?
3. Based on the by-laws, what is the minimum and maximum number of seats on the Board? Minimum Maximum
4. What constitutes a quorum?
5. Attach current Board of Directors’ roster, including the names, home residences, occupations and number of years served on the Board to the end of this proposal.
6. Please provide the following information:
a. Date of Incorporation:
b. IRS Employer Number:
FINANCIAL
1. Attach applicant agency’s management letter or audit report completed within the last two years.
2. How often are the financial records audited, and by whom?
3. What are the Agency’s internal audit procedures?
4. Who in the organization is bonded (i.e. Treasurer) ?
a. For how much? b. If no one is bonded, why? (Note: Proposal may be subject to set-aside if personnel handling funds are not bonded.)
5. When was your bonding policy last reviewed?
6. List any judgments or pending lawsuits against the agency or project:
7. List any outstanding obligations:
C-14 (1) Proposal No. 952-3771 Page 21
RESOLUTION/CERTIFICATION
WE, THE BOARD OF DIRECTORS OF Agency Name DO HEREBY RESOLVE THAT ON , Date The BOARD REVIEWED THIS APPLICATION AND, FURTHERMORE, THE BOARD IN A PROPER MOTION AND VOTE APPROVED THIS APPLICATION FOR SUBMISSION TO THE COUNTY OF FRESNO.
FURTHERMORE, WE HEREBY CERTIFY THAT THE AGENCY MAKING THIS APPLICATION IS (1) NON-PROFIT, (2) TAX EXEMPT, AND (3) INCORPORATED IN THE STATE OF CALIFORNIA, AND HAS COMPLIED WITH ALL APPLICABLE LAWS AND REGULATIONS. TO THE BEST OF OUR KNOWLEDGE, ALL INFORMATION PRESENTED HEREIN IS CORRECT AND COMPLETE.
AGENCY NAME
CORPORATE ADDRESS:
DATE: TELEPHONE:
BY: President of the Board on behalf of the Board of Directors as named above
THIS APPLICATION AND THE INFORMATION CONTAINED HEREIN ARE TRUE, CORRECT AND COMPLETE, TO THE BEST OF MY KNOWLEDGE.
Executive Director
PROPOSAL WRITTEN BY:
Relationship to project/service: Fee Paid: $
C-14 (2)