Apps: Overview - Meetings
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Apps: Overview - Meetings About LotusLive Meeting IBM LotusLive Meeting is a powerful, yet simple to use tool for securely displaying and orchestrating real- time presentations on the Internet. It provides the most common features needed for web presentations and requires minimal training and support. With IBM LotusLive Meeting you can quickly share anything on your computer with people anywhere in the world. Quick and simple conferences IBM LotusLive Meeting is reservation-less, starts quickly and has a simple sign-in process. Your presentations can be planned or started on-the-fly. There's no need to reserve anything. Use with an audio conferencing service is optional -- IBM LotusLive Meeting is useful for the bulk of those typical, one- to-one telephone calls. It's perfectly suited to ad-hoc conferences where simplicity and flexibility are required. Easy to share presentations Presentations can consist of anything you might want to share from a computer. You can publish and review the following: • Microsoft® PowerPoint • Microsoft Word • Microsoft Excel • IBM® Lotus® SmartSuite® products • IBM Lotus Symphony™ Open Document Format (ODF) • Adobe® Acrobat PDF documents • Conduct web tours, demonstrate Web services or leverage online content during presentations. Easily share desktop applications for real-time software demonstrations and application training. With a web camera installed, Presenters can also display live video. Flexible and secure meetings IBM LotusLive Meeting is flexible and secure. Joining IBM LotusLive Meeting meetings requires only a browser and an Internet connection. Users can join from any computer or web appliance (Windows, Macintosh, Linux, UNIX, Solaris) and there is nothing to download or install, eliminating the security and configuration problems often encountered with web conferencing tools. All communications are encrypted with 128 bit SSL to keep presentations confidential. Easy conference tools Conferencing functions and tools are easily accessed through a simple Toolbar and Participants List. From the Toolbar a Moderator controls the presentation and determines what Participants see in their own conference windows. Latest revision date: 12/01/2010 © IBM 2010 Apps: Meetings: Overview - Starting a Meeting Latest revision date: 12/01/2010 © IBM 2010 You can start a LotusLive Meeting from within LotusLive Engage in a number of ways: 1. On your Dashboard there is a Meetings section: Selecting the "Host Meeting" will starting your meeting 2. From the Dashboard on the left menu: 3. From the Apps menu Selecting Meetings from the Dashboard's left navigation or Services Menu will Display: Selecting "Host Meeting" will start your meeting. Latest revision date: 12/01/2010 © IBM 2010 Latest revision date: 12/01/2010 © IBM 2010 Apps: Meetings: Overview - Systems Check Latest revision date: 12/01/2010 © IBM 2010 How to start the Systems Check? LotusLive Meetings system check can be started from the "Check your browser" link on the main meeting page. Why should you use the Systems Check? IBM LotusLive Meeting conferences are accessible from most computer systems and browsers. All users should complete the IBM LotusLive Meeting System Check before joining a conference. This ensures that the minimum requirements are met before a user (be they moderator or participant) joins the conference. What does the Systems Check do? The system check does compatibility tests: 1 It verifies that the browser is supported 2 Verifies that the proper JVM are set 3 Verifies cookies are enabled 4 Verifies if the conferencing plugin (Host Options Kit) is installed The user is given different options depending on the role they will play in the meeting. As will be discussed later, the Host Options Kit is not necessary for participants (although it does speed things up when viewing application sharing - more on this later). The System Check can be run on all supported browsers. Latest revision date: 12/01/2010 © IBM 2010 Latest revision date: 12/01/2010 © IBM 2010 Apps: Meetings: Overview - Installing and Removing the plugin Latest revision date: 12/01/2010 © IBM 2010 Installing Plugins Requisite: Software installation permission is required to install/remove the Conferencing Plugin for all installation/removal methods. There are three ways to install the LotusLive conferencing plugin: I. You can install the plugin on the fly (not recommended for Firefox 3) a Downloading on the fly means you are in a meeting and have not gone thru the systems check or downloaded the plugin. As soon as the host(or if the participant does not have java installed), attempts to do application sharing, it will prompt you to download and install the plugin. b On IE, you will be prompted for ActiveX to allow the install to be run. You must allow it or else it will not do the install. c This is what an on the fly install looks like: : Latest revision date: 12/01/2010 © IBM 2010 Latest revision date: 12/01/2010 © IBM 2010 Apps: Meetings: Overview - Explaining the Toolbar Controls The LotusLive® Meetings toolbar provides a simple and intuitive interface for accessing conference controls. The following sections contain tables that shows the Toolbar icons and describes the functions available Note: Most of the Toolbar controls are unavailable until the Moderator starts the conference. Latest revision date: 12/01/2010 © IBM 2010 Apps: Meetings: Exercise - Exploring the Host Toolbar In this exercise you will explore the LotusLive Meeting Host Toolbar. After completing this exercise, you should be able to: • Use the Host Toolbar to navigate within a Unyte meeting session • Explain what each icon on the toolbar does This exercise takes approximately 10 minutes to complete. Completion of this exercise requires: • Browser • LotusLive Meeting session Complete these steps to log into a Unyte meeting as a Host: Step Action 1 Launch your browser and access the LotusLive website 2 Select to Host a Meeting 3 Fill in the required information Latest revision date: 12/01/2010 © IBM 2010 Here is a screenshot of what the Host Toolbar looks like: When exploring the Host Toolbar, give a brief description for each of the icons below: Icon Explanation 1a LOCK 1b Unlock 2 PUBLISH 3 SHARNG 4 POLLING 5 PREVIOUS 6 NEXT 7 POINTER 8 HIGHLIGHTER 9 ERASER 10 SIGN OUT 11 HELP You have successfully completed this exercise when: • You have explored the Host Toobar and given a explanation for the icons. • You have check your answers with the answer key. Latest revision date: 12/01/2010 © IBM 2010 Answer Key for Exercise - Exploring the Host Toolbar Question Explanation 1a Clicking the Lock will block additional users from joining the conference. When you see the closed lock, your conference is LOCK currently unlocked. 1b Clicking "Unlock" will no longer block additional users from joining the conference. Unlock When you see the unlock icon, your conference is currently locked. 2 Enables the Presenter to upload PowerPoint™, Word™, Excel™ PUBLISH files and present the files for viewing by Participants. 3 Enables Presenters to share applications running on their computer SHARNG or their entire desktop with Participants. All Participants can view the shared application. 4 Enables the Presenter to create and conduct real-time polls. POLLING 5 Returns to the previous item in a published file. PREVIOUS 6 Advances to the next item in a published file. NEXT 7 Enables the Presenter to place an arrow on the screen to direct POINTER attention to content in published files and shared applications. 8 Enables the Presenter to annotate content in published files and HIGHLIGHTER shared applications. 9 Removes annotations ERASER 11 After the conference has concluded. SIGN OUT 12 Opens the online User Help. HELP Latest revision date: 12/01/2010 © IBM 2010 Apps: Meetings: Exercise - Exploring the Participant Toolbar In this exercise you will explore the LotusLive Meeting Participant Toolbar. After completing this exercise, you should be able to: • Use the Participant Toolbar to navigate within a Unyte meeting session • Explain what each icon on the toolbar does This exercise takes approximately 5 minutes to complete. Completion of this exercise requires: • Browser • LotusLive Meeting session Complete the steps below to log into a Unyte meeting as a Participant: Step Action 1 Launch an additional browser and access the LotusLive website (leave your Hosted session open) 2 Select to Join a Meeting 3 Fill in the required information Here is a screenshot of what the Participant Toolbar looks like during application sharing. When application sharing is not running, the "Full Size" button is not visible: When exploring the Participant Toolbar, give a brief description for each of the icons below: Icon Explanation 1 2.a 2.b 2 SIGN OUT 3 HELP You have successfully completed this exercise when: • You have explored the Participant Toolbar and given a explanation for the icons. • You have checked your answers with the answer key. Latest revision date: 12/01/2010 © IBM 2010 Answer Key for Exercise - Exploring the Participant Toolbar Question Explanation 1 The Raise Hand tool enables Participants to raise a virtual hand, either to capture the attention of the Presenter or to respond to a What else can a participant do with this icon? question asked by the Presenter. The Participant can also lower the virtual hand once it's been raised. 2.a Clicking the full screen button will enlarge the application sharing image to "Full Screen." In most cases, you will need to scroll to see the entire image. 2.b Clicking the "Fit to Screen" button will shrink the shared application to fit within the meeting window. No scrolling will be necessary to view the entire screen. 2 Sign out after the conference has concluded. SIGN OUT 3 Opens the online User Help. HELP Latest revision date: 12/01/2010 © IBM 2010 Apps: Meetings: Overview - Left Panel Here we can see all the different ways that LotusLive Engage Meetings integrates with the other services in LotusLive Engage.