CBDM Asia) Phase II Experience Sharing Workshop on Community Disater Reduction and Relief June 28-29, 2016, Chengdu, China Acronym

Sharing and Learning on Community Based Disaster Management in Asia (CBDM Asia) Phase II Experience Sharing Workshop on Community Disater Reduction and Relief June 28-29, 2016, Chengdu, China Acronym

ADB: Asian Development Bank CBDM Asia: Sharing and Learning on Community Based Disaster Management in Asia Programme CBDRR: Community-based Disaster Risk Reduction CBDRMC: Community Based Disaster Risk Management Committee CCPP: Community Civil Protection Plan CMDP: Comprehensive Disaster Management Programme CSO: Civil Society Organization DDRC: District Disaster Relief Committee, Nepal DFID: Department for International Development, U.K. EPAC: Earthquake Preparedness & Awareness Committee, Bangladesh EOC: Emergency Operation Center EU: Europe Union EWS: Early Warning System LDRMP: Local Disaster Risk Management Plan JNA: Joint Need Assessment MoCA: Ministry of Civial Affairs, China MoDMR: Ministry of Disaster Management and Relief, Bangladesh MoHA: Ministry of Home Affairs, Nepal NDRCC: National Disaster Reduction Center of China, MoCA, China NGO: Non-governmental Organization PDRF: Post-disaster Recovery Framework PDNA: Post-disaster Needs Assessment PWVA: Participatory Ward Vulnerability Assessment SAR: Search and Rescue SOS: Save Our Soul UNDP: United Nations Development Programme VDC: Village Development Committee, Nepal Table of Contents

About CBDM, CBDM Asia Project Workshops and Key Success Factors...... 1 Opening Remarks...... 2 Session 1. Preparedness: Emergency Supplies and Contingency Plans...... 4 Session 2. Participatory Community Risk Identification, Assessment and Mapping...... 8 Session 3. Community Information Sharing and Emergency Coordination...... 12 Session 4. Community Recovery and Reconstruction...... 15 Summary Session...... 19 Closing Remarks...... 20 Field Visit...... 21 Feedback...... 22 Annex 1: Evaluation Form...... 24 Annex 2: Meeting Manual...... 26 About the Experience Sharing Workshop on Community Disaster Reduction and Relief

As part of the exchange activities of CBDM Asia Phase II, an Experience Sharing Workshop on Community Disaster Reduction and Relief was held in Chengdu, China from June 28th to June 29th, 2016. The seminar brought together governments, community representatives, enterprises, academia, civil society organizations from China, Bangladesh, Nepal and the UK to share ideas on key issues in community disaster reduction and relief.

A total number of 47 participants attended the workshop, among which 24 are representatives from the pilot communities in China, Bangladesh and Nepal. The participants shared their knowledge and experience on CBDRR . On June 28th and the morning session of June 29th, the participants shared and exchanged the policies, knowledge and practices on CBDRR in the four countries. The presentations and discussions centered on 4 topics: “Session 1 Disaster Preparedness: Emergency Supplies and Contingency Plans”; “Session 2: Participatory Community Risk Identification, Assessment and Mapping”; “Session3: Community Information Sharing and Emergency Coordination” and “Session 4: Community Recovery and Reconstruction”. In the afternoon of June 29th, field visits were organized to the Xingsheng Community in Chengdu and Piba Village of Qionglai.

Materials for the workshop including agenda, participant list, presentations and photos are shared and can be downloaded from this link: http://pc.cd/4mOctalK. PDNA Policies Culture Protection Post-disaster Recovery Earthquake Prevention and Reduction Disaster Disaster Response Vulnerable Groups Preparedness Technology in DRR Social Participation

CBDM Asia II ExperienceRisk Assessment Sharing South-South Cooperation Early Warning Urban Risk Participatory Risk Assessment and Mapping Emergency Plan Disaster Information Satellite Data Sharing

1 Experience Sharing Workshop June 28, Chengdu, China Opening Remarks

Chair: GUAN Yan, Director of International Cooperation Department, NDRCC, MoCA, China

Speakers: YANG Siquan, Chief Engineer, NDRCC, MoCA, China ZHANG Li, Deputy Director General of Department of Civil Affairs of Sichuan Province, Deputy Director General and Secretary- General of Commission for Disaster Reduction of Sichuan Province, China MD Mohsin, Joint Secretary, MoDMR, Bangladesh Narayan Thapa, Undersecretary, MoHA, Nepal Patrick Haverman, Deputy Country Director, UNDP China

Mr. YANG Siquan extended his warm welcome to the participants from China, UK, Bangladesh and Nepal, and he expressed his gratitude for coordination from Sichuan Provincial Civil Affairs Department and Sichuan Disaster Reduction Center. Mr. Yang highlighted the frequency of natural disasters worldwide, citing the examples of 2008 Wenchuan Earthquake, 2009 Ebola, and the 2015 Nepal Earthquake, which hindered the socio-economic sustainable development of the countries. He further highlighted CBDM Asia as a bottom-to-top approach to explore key issues in disaster management. Community, as the basic unit in society, is under direct influence of disasters and therefore an essential part for DRR. DRR awareness raising as well as capacity building of disaster preparedness, response and recovery are the key elements in CBDRR. He hoped that this workshop would serve as an effective communication platform for the governmental officials and community representatives from Nepal, Bangladesh and China and UK.

Mr. ZHANG Li provided a brief overview on the demographics and geography of Sichuan province, highlighting it as one of China’s most disaster-prone provinces. Mr. Zhang introduced the disaster response mechanisms established post-Wenchuan earthquake, including emergency command system, disaster relief platforms etc. He called for strengthened international cooperation on CBDRR with other Asian developing countries, especially Bangladesh and Nepal.

Mr. MD Mohsin stressed the importance of the CBDRR approach in disaster management and the cooperation among China, Nepal and Bangladesh. He also provided a brief introduction of Bangladesh and its disaster management system. Mr. Mohsin extended his gratitude for the CBDM Asia workshop and the partnership built through the project. He welcomed the participant to visit Bangladesh to gain a better understanding of the disaster management situation in Bangladesh.

Mr. Narayan Thapa introduced the aftermath and the disaster management situation in Nepal after the 2015 earthquake. He emphasized the importance of CBDRR approach in the post-earthquake management. Through exchanges with other countries under CBDM Asia, he hoped to generate community based knowledge regarding disaster risk reduction. He further noted Nepal’s wish to utilize this platform and learn from other partner countries’ best practices/knowledge and share Nepal’s experience in earthquake response/ recovery through South-South cooperation.

Mr. Patrick Haverman acknowledged the workshop as an excellent platform for community sharing. From the past disasters, disaster management experiences and lessons in China, which could be shared worldwide to reduce future risks when encountering the same kind of disaster again. Mr. Haverman emphasized CBDRR approach in disaster risk reduction in Sendai Framework for Disaster Risk Reduction. Lastly, he conveyed his appreciation for the contribution and support from NDRCC of MoCA as well as the participation of the representatives from Nepal, Bangladesh and UK.

2 Experience Sharing Workshop Session 1. Disaster Preparedness: June 28, Chengu, China Emergency Supplies and Contingency Plans

Chair: Md. Mohsin, Joint Secretary of Ministry of Disaster Management and Relief, Bangladesh

Eric Peuch: Community Contingency Plans in France family emergency relief supplies reserve could play an important Mr. Eric gave an overview of community civil protection plans. role in supporting the self-rescue and escape of family members He noted that civil protection was still an international concept before the arrival of external supplies. Nepal, Bangladesh and could be further promoted in China. He stated that local and China confront a number of common disasters including governments need to develop a contingency and resilience earthquake, typhoon, rainstorm and flood. Therefore, it is planning policy for the benefit of the population. He further necessary for experience sharing and cooperation on community/ introduced the community civil protection plan (CCPP) and its family emergency relief supplies. main content, along with the emphasis on flexibility to changes of disasters. In the process of establishing CCPP, he mentioned He further presented the status of China’s community/family that the key was to keep updating the plan. emergency relief supplies reserve. Since 2010, China has promoted its community/family emergency relief supplies reserve system through the establishment of state-level and provincial-level Comprehensive Disaster-reduction Demonstration Communities. From the policy perspective, enhancing the emergency relief capacity of urban and rural residents has been stipulated by the Chinese government as the goal in the 12th National Comprehensive Disaster Prevention and Reduction Plan (2011–2015).

Mr. Zhang also introduced main items for emergency relief supplies reserve, technical approaches and regional practices in Beijing and Qingdao. Regarding the approaches, NDRCC has been working on specifying rules concerning community/ family emergency relief supplies reserve and establishing a Another issue raised was the community civil protection team. National Demonstration Community/Family Emergency Relief The team members should be citizens who wished to contribute Supplies Inventory of China, Nepal and Bangladesh based on the to the Community safety and to improve its resilience. He countries’ actual needs. The target groups include community pointed out the qualifications of community civil protection residents, volunteers, disaster managers, etc. volunteers should not be highly strict. To ensure the success of CCPP, he stressed the following four aspects to guarantee the MAO Jianjie and JIANG Chengzhi: Community plan simple and feasible, including preparedness for disaster Comprehensive Disaster Preparedness and Contingency Plans assistance, early warnings, anticipation of the local government, Mr. Mao briefed the participants of Dagan community’s work in and decision making process. establishing Comprehensive Disaster Reduction Demonstration Community in of Zhejiang Province. He gave a brief profile of ZHANG Lei: Standards for Community/Family Emergency Dagan, a community with around 11600 permanent resident Supplies population. Dagan’s economy is a mixture of fishery, agriculture Mr. Zhang shared the approaches of specifications on and residence. The emergency preparedness plan covers the community/family emergency relief supplies reserve. He pointed following four types of disasters: natural disaster, accident, out the necessity of community/family emergency relief supplies public health emergency, and social security incident. The reserve. With the impacts of natural disasters, it was extremely local disaster management priorities are typhoon and rainstorm. difficult for external relief supplies and rescue personnel to eachr He further illustrated the community emergency rescue plan the disaster-stricken areas within a short time. Community/ which was divided different parts according to the cycle of

4 Experience Sharing Workshop Session 1. Disaster Preparedness: June 28, Chengu, China Emergency Supplies and Contingency Plans

Chair: Md. Mohsin, Joint Secretary of Ministry of Disaster Management and Relief, Bangladesh

disasters: pre-disaster, during disaster and post disaster. Apart and awarding degree regarding disaster management by the from community emergency response command structure, the appointed educational institutions. community also set up the disaster messenger team and volunteer service team. Mr. Mao also presented emergency preparedness for information communication security, supplies, inventory and shelters.

Mr. Jiang shared the experience of Tukou on Community Comprehensive Disaster Preparedness and Contingency Plans. Tukou has set up a leading group for coordinating comprehensive disaster prevention and managing disaster reduction network. To further enhance the operability of emergency plans and ensure the rapid formation of emergency management mechanism in case of disasters, the community constantly revises and improves emergency plans according to the characteristics of community disasters and the actual situations, and regularly carries out emergency plan drills. He gave an overview of the community dissemination for disaster Devendra Poudel and Kedar Babu Dhungana: Early Warning prevention information, along with emphasis on expanding System Development and the Linkage with the Emergency channels and innovating forms to effectively intensify efforts Operation Center (EOC) in dissemination of disaster prevention and mitigation. Another point he stressed as the lesson learnt from the local experience was integrating resources and improving facilities to enhance the overall disaster prevention and mitigation.

Mohammad Dulal Uddin Dulal: Earthquake Preparedness in Bangladesh Mr. Dulal introduced the experience of earthquake preparedness in Bangladesh. He presented the regulatory framework for earthquake and other disasters, including acts, agreements, policy, plan, rules and code related to disaster management. The disaster management institution for EQ was listed according to National level council (committee), local level coordination group, and local level coordination committee. He shared the best practices for earthquake risk management. At the national level, Bangladesh established the Earthquake Preparedness & Awareness Committee (EPAC) headed by MoDMR. Dhaka Mr. Poudel and Mr. Dhungana shared experience of Maadi City contingency plan was created based on the division of Community (Nepal) on Early Warning System (EWS) eight zones for earthquake search and research (SAR). He Development and the Linkage with the Emergency Operation also shared the information about the procurement of SAR Center (EOC). They introduced the community based flood early equipment. He introduced other preparedness activities such as warning system, including the context, locations, background group discussion, including disaster managemnt into text book, research and key features. A list of EOC facilities, including

5 Experience Sharing Workshop Session 1: Disaster Preparedness: June 28, Chengu, China Emergency Supplies and Contingency Plans

Chair: Md. Mohsin, Joint Secretary of Ministry of Disaster Management and Relief, Bangladesh

Speakers and Panel Members: Eric Peuch, Project Team Leader, EU-China Disaster Risk Management Project ZHANG Lei, Director of Science and Standard Department, NDRCC, MoCA, China MAO Jianjie, Chief of Tukou Community, Zhoushan City, Zhejiang Province, China JIANG Chengzhi, Chief of Dagan Community, Zhoushan City, Zhejiang Province, China Mohammad Dulal Uddin Dulal, Commissioner, Mymensingh Municipality, Bangladesh Devendra Poudel, Chairperson, Community Based Disaster Risk Management Committee, Gardi, Nepal Kedar Babu Dhungana, Senior Programme Officer, CDRMP, UNDP Nepal YIN Lefang, CEO of Beijing City Lianchuang Science Co., Ltd, China communication system, life saving equipment were presented. Panel Discussion: Regarding the existing issues and challenges, they summarized Topics: three aspects, maintenance and upgrading of sustaining 1.Standards for emergency supplies technology based on EWS, sustaining CBDM activities ensuring 2.The need for the types and quantity of emergency supplies local authority ownership and resourcing, and strengthening 3. Localization of emergency supplies DEOCs’ outreach. 4. Contingency plans and early warning

YIN Lefang: Introduction of Emergency Relief Materials Used On the topics of emergency supplies, participants exchanged in Community & Family ideas on how to utilize the standards for emergency supplies Ms. YIN provided an introduction of emergency relief materials to realize life protection for community residents, volunteers used in communities and families. Lianchuang Liyuan is a and other people engaged in disaster management. Mr. Zhang national high-tech enterprise working on providing professional Li explained that currently in China, the emergency supplies emergency solutions in strategic partnership with the for volunteers and other DM practitioners are managed and Research Center of Digital Disaster Reduction and Emergency allocated by the governments, while emergency supplies for Management from Peking University. The main service areas community and households are mainly for self-rescue and incorporate seismic system, civil administration system, civil air- mutual rescue. So far China has established a 5-level reserve defense system, public security fire control, safety supervision system (national, provincial, municipal, county and village) for system. Ms. YIN briefed the solutions of emergency relief emergency relief materials. He also stated that their research materials used in community from perspectives of instruction, on the community/family emergency supplies standard is both product functions and applicable scenarios. The presented relief need-oriented and also based on the existing policies. And the materials include multiple function emergency lamp, earthquake basic version of the standard will apply to urban communities warning device, community emergency tank, portable solar facing the major types of disasters, while the expanded version emergency power-supply case, descent control device, family will take into account of the specific situation of each area. emergency kit, emergency kit for children and multiple function When the standards are completed and listed into the national family emergency box. comprehensive disaster reduction plan, the local governments will be guided to implement the standards at local level. The panel members also discussed the methods to establish the supply connection between private sectors and community residents by utilizing the government platform. Ms. Yin stated that their company is working on coordinating with the related staffs in Ministry of Civil Affairs to apply their products into the Chinese and even the other partner countries’ areas which are in needs for emergency supplies.

Regarding emergency planning and response, Mr. Eric further explained the requirements for selecting community volunteers under the community civil protection plan. Local governments or communities would prefer people with previous experience in the related service of rescue teams. As for how to establish the linkage between contingency plan and government planning for civil protection, Mr. Eric stated that the provincial governments in China could provide standards for building

6 Experience Sharing Workshop Session 1: Disaster Preparedness: June 28, Chengu, China Emergency Supplies and Contingency Plans

Chair: Md. Mohsin, Joint Secretary of Ministry of Disaster Management and Relief, Bangladesh

service or volunteer teams, which could serve as reference for local governments on designing contingency plans. The effects and importance of local communities’ participation on localizing contingency plans cannot be ignored. Mr. Mao from Zhoushan Community shared their experience of emergency response team in providing emergency support in the face of disasters, which include disseminating early warnings to guarantee the safety of local residents. Regarding mobilizing resident participation in the early warning system, Mr. Poudel stressed the importance of utilizing the two to three hours prior to occurrence of disasters. During this period time, it is important to compile the disaster warning, inform residents, arrange evacuation and community coordination of upper and lower areas of river. Disaster monitoring updates from the early warning stations would be issued to provide sufficient time for residents to evacuate and for the local communities to organize disaster relief.

7 Experience Sharing Workshop Session 2. Participatory Community Risk June 28, Chengu, China Identification, Assessment and Mapping

Chair: Prof. LI Jing, Professor of Beijing Normal University, Director of International Science and Technology Cooperation Base for National Disaster Reduction and Sustainable Development, China

Sanny Ramos Jegillos: Enhancing Community Resilience: Professor Alexander introduced the basic information about their Policy, Practices and Recommendations research projects, in particular on the use of science in CBDRR. Mr. Sanny gave a presentation on understanding of community He summarized the lessons based on the research results from resilience building, based on ADB-UNDP Multi-Country Study. Nepal and Kazakhstan into five points as follow: 1) landslide He emphasized that the definition of “resilience” is not limited is a widely-recognized key hazard but there is little capacity to to retrofitting building, but also indicates an adaptability to the assess/predict/respond at community level or it is done mostly change of disaster, and the capacity of maintaining the normal via NGOs; 2) importance of local champions; 3) the necessity operation of related organizations at the local level. With the of CBDRR activities on explicitly recognized livelihoods; 4) changing hazard patterns due to climate change, he noted that tendency to rely heavily on local knowledge; 5) and the role of it was necessary for people to change mindset on disaster risk. scenarios as a promising tool for getting scientific knowledge The disaster risk management requires communities to adopt a into community-level discussion and planning. comprehensive, dynamic, and aspirational approach that goes beyond preparing for a disaster event. The other issue he pointed out was the adaptability of these lessons to Chinese situation, which still needed to be taken into Mr. Sanny shared research results on analyzing the policies further consideration. At last he explained the prospects of the research projects on scaling up.

and practices of community initiatives that had contributed to resilience building in five countries – Cambodia, Indonesia, Lao PDR, the Philippines and Viet Nam. By presenting the results of the study, he highlighted the impact of an integrated multi-sectorial CBDM approach on building community capacities. If designed to include risk reduction measures, all GUAN Yan: Implementation Way of Specifications for community development programmes, especially those focused Community Disaster Risk Identification and Assessment on livelihoods, biodiversity, inclusion, environmental protection Ms. GUAN highlighted significance of conducting community and climate change adaptation can help to build resilience. risk identification, assessment and mapping as China, Nepal and Alexander Logan Densmore: The Use of Science in Bangladesh are all disaster-prone countries. The three countries Community-based Disaster Risk Reduction: Lessons from have already established community-level single-hazard disaster Nepal and Kazakhstan risk assessment and mapping technology in early stage, and

8 Experience Sharing Workshop Session 2. Participatory Community Risk June 28, Chengu, China Identification, Assessment and Mapping

Chair: Prof. LI Jing, Professor of Beijing Normal University, Director of International Science and Technology Cooperation Base for National Disaster Reduction and Sustainable Development, China

Speakers: Sanny Ramos Jegillos, Senior Advisor, Disaster Risk Reduction and Recovery, UNDP Bangkok Regional Hub Alexander Logan Densmore, Professor, Department of Geography, Durham University GUAN Yan, Department of International Cooperation, National Disaster Reduction Center of China, Ministry of Civil Affairs, China WU Hongjie, Director of Disaster Relief Division of Chengdu Civil Affairs Bureau, Sichuan Province HE Peng, the Chief of Piba Community, Daozuo County, Qionglai City, Sichuan Province, China Arif Abdullah Khan, Programme Specialist, Disaster Resilience, UNDP Bangladesh Sunita Lamichhane, Chairperson, Gaun Nagarik Manch (Village Citizen Forum), Nepal Kamlesh Kumar Yadav, Project Officer, Monitoring and Evaluation, Knowledge Management and Communication, UNDP Nepal accumulated single-hazard disaster risk mapping results of some adopts the top-down approach to build an interconnecting, communities. Currently, they are in urgent need to establish a interdependent and organically integrated system, including comprehensive community-level natural disaster risk assessment community evacuation route map for units and scattered and mapping method. The research that NDRCC is undertaking households, as well as layouts of emergency shelters. He further under CBDM Asia II on community disaster risk identification introduced the specific steps of mapping and diagram products. and assessment will not only be applied in China, Nepal and Based on the research of people flow behavior, diagrams are Bangladesh, but also will be popularized in other developing designed according to one-way flow, nearby-split and the only countries. determined principles. Mr. WU also shared the inclusion criteria and implementation of mapping standards including approaches, The research aims to 1) develop technical methods for working model and achievements. comprehensive risk identification and assessment as well as technical specifications for comprehensive community risk mapping, 2) select pilot communities to carry out comprehensive multi-hazard risk mapping and application, and 3) provide services for grassroots disaster managers, community residents and volunteers.

HE Peng: Implement Disaster Reduction and Relief Standards; Draw Comprehensive Disaster Reduction Info-maps; Build Safe and Happy New Communities Mr. HE shared experience of Piba Village on implementing Disaster risk mapping and engaging community residents into disaster reduction. He illustrated the lessons of Piba Village from WU Hongjie: Practice and Exploration of Constructing five perspectives: 1) correctly understand the standards of risk Community Comprehensive Disaster Reduction Diagram mapping to avoid errors or misunderstanding; 2) grasp the layout System--A Participatory Way of Community Risk Identification, of natural and human resources as well as public facilities; 3) Assessment, and Mapping understand the causes of disasters and evacuation plan under the Mr. WU from Chengdu Civil Affairs Bureau shared instruction of governments; 4) select the best location of placing the map for people to learn about risk and use it for evacuation the experience of Chengdu on constructing community when disasters occur; 5) and mobilize the public to participate in comprehensive disaster reduction diagram system. The system risk mapping.

9 Experience Sharing Workshop Session 2. Participatory Community Risk June 28, Chengu, China Identification, Assessment and Mapping

Chair: Prof. LI Jing, Professor of Beijing Normal University, Director of International Science and Technology Cooperation Base for National Disaster Reduction and Sustainable Development, China

conduct Participatory Ward Vulnerability Assessment (PWVA). He introduced general group discussion and seasonal calendar as methods for participatory risk assessment work and ways to utilize them to assess vulnerability in different seasons. Citing an example of community residents participating in community risk assessment and mapping, Mr. Arif further explained the contribution of PWVA on community development planning. PWVA could provide guidance on disaster prevention and responsibilities of local government specific to different degrees of vulnerability in each area. Another point raised by Mr. Arif about one of the key parts of PWVA was to confirm the vulnerability of a community and the related solutions, which would provide a basic framework on mobilize different stakeholders like schools and expert groups to support community disaster reduction prevention. Arif Abdullah Khan: Participatory Community Risk Sunita Lamichhane and Kamlesh Kumar Yadav : Identification, Assessment and Mapping in Bangladesh Participatory Community Risk Identification, Assessment Mr. Arif Khan pointed out the major challenges of participatory and Mapping-- An experience from Sot-khola sub-watershed, community risk identification, assessment and mapping in Surkhet, Nepal terms of mobilizing a whole community into participation. He Ms. Sunita and Mr. Kamlesh shared the local experience of highlighted the need to include the needs of community disaster participatory community risk identification, vulnerability risk identification and reduction into the overall planning assessment and disaster management in Nepal. They introduced of socio-economic development by communicating with the context of the local communities where UNDP community government officials. In response to addressing these challenges, disaster management project was implemented, including the entry point of the CBDM Asia project in Bangladesh is to demographics, gender structure and disaster risks. They pointed out the purpose of the assessment was to complete the disaster

10 Experience Sharing Workshop Session 2. Participatory Community Risk June 28, Chengu, China Identification, Assessment and Mapping

Chair: Prof. LI Jing, Professor of Beijing Normal University, Director of International Science and Technology Cooperation Base for National Disaster Reduction and Sustainable Development, China

management planning in accordance to the local circumstances. In the process of conducting risk identification and assessment, they highlighted the support from UNDP on coordination and preparation as well as the monitoring mechanism of the project.

Panel Discussion: Topics: 1. Standards and guidelines for risk mapping 2. Procedures of risk mapping 3. Type of risk mapping products

First the panel members shared their experience and knowledge on guidelines for the participation of community residents and vulnerability groups in risk mapping, especially women and aging people. If community residents lack the awareness or experience of local disaster risks, it is necessary for the community organizers to conduct research on local disaster risks by utilizing indigenous or external resources. As for the participation of women and aging people, diverse participation would be beneficial for a comprehensive risk mapping and disaster management at community level. Given their experiences, engaging the aged group in community disaster risk management would facilitate the preparation and planning for a community participatory disaster response mechanism. The panel members also shared the progress of engaging women in disaster management in Nepal, including empowering women in decision-making mechanism, establishing database about gender and age information to categorize the basic situation of different groups in a community, and cooperation with local women organizations.

Furthermore, the panel members also exchanged ideas on how to ensure the effectiveness of conducting risk mapping. For risk- mapping of post-disaster reconstruction, it is important for the multi-sectorial coordination to ensure the reasonable planning of space, industry, infrastructure and disaster-relief facilities. In terms of effective community risk-mapping, it is important to focus on three key aspects: planning of resident evacuation routes; community volunteers and aids serving specific to vulnerable people; and organization of volunteer rescue teams on providing public services for disaster-affected people.

11 Experience Sharing Workshop Session 3. Community Information June 28, Chengu, China Sharing and Emergency Coordination

Chair Sanny Ramos Jegillos, Senior Advisor, Disaster Risk Reduction and Recovery, UNDP Bangkok Regional Hub

Speakers and Panel Members: Yang Siquan, Chief Engineer, NDRCC, MoCA, China LI Zhenhong, Professor of Imaging Geodesy, School of Civil Engineering and Geosciences, Newcastle University, China ZHONG Ling, Sichuan DRR and Emergency Manager, Save the Children GU Zuyu, Coordinator of Dushugendong Community, Beihai City; WU Yuming, Chief of Qiaonan Community, Beihai City, Guangxi Province, China Arif Abdullah Khan, Programme Specialist, Disaster Resilience, UNDP Bangladesh Ram Chandra Khatiwada, Chairperson, Community Based Disaster Risk Management Committee, Sindhupalchowk, Nepal Mr. Kedar Babu Dhungana, Senior Programme Officer, CDRMP, UNDP Nepal

Dr. YANG Siquan: CBDM Asia Phase II Disaster Information LI Zhenhong: Use of Satellite Earth Observations for Rapid Sharing and Service Platform Geo-hazard Response Dr. Yang introduced the plan to establish the Community Prof. LI introduced the use of satellite optical data in the rapid Information Sharing and Service Platform under CBDM Asia response to the 2015 Nepal Earthquake. Given the seasonal II. He highlighted the significance of the platform in solving frequencies of cloud-free conditions, the Satellite Earth the existing problems of community disaster information Observations which have been widely recognized as common- sharing. He pointed out the five functions of platform, including used observation approach are limited on providing timely and information entry, search, sending, customization and service. accurate geo-hazard information for disaster response. He further The Platform would incorporate website for customer services introduced the functions of the currently effective Satellite and information release APP, data and database management Radar (SAR) Missions by illustrating how it worked at Yushu system and computer network and hardware platform. In earthquake response. particular, he stressed the convenience and value of APP in providing information service and sharing among community residents.

The overall repeat cycle of the current SAR is 1.6 days, which makes rapid responses possible. Automatic rapid assessment of earthquake damage observed by satellite radar is ongoing. Two prototypes of automatic rapid creation and web-publication Regarding platform operation and service model, Dr. Yang of co-seismic displacement maps from SAR missions, and illustrated the platform target users include community (Semi-) automatic fault modelling have been established. Rapid managers, residents and volunteers. After its completion, calculation of Coulomb Stress changes on neighboring faults is the platform will be delivered to and applied in the pilot manually competed for evaluation of disaster risks in the future. communities in China, Bangladesh and Nepal. The required data updating, information release and daily operation and ZHONG Ling: Public Disaster Reduction Information maintenance during the operation will be in charge of by each Network community. He noted that the project would coordinate and Ms. ZHONG introduced the DRR Key Messages Workshop held integrate existing resources of UNDP and NDRCC. During the on 22 June, 2016 by Save the Children in collaboration with construction of the platform, the experts from China, Nepal and IFRC and Beijing Normal University, based on the principle Bangladesh will contribute to the collection and collation of of evidence-based, consensus-based, and action-oriented. She pilot community-related information. noted that it was necessary to create DRR messages for public in China because the public was facing various DRR Key messages

12 Experience Sharing Workshop Session 3. Community Information June 28, Chengu, China Sharing and Emergency Coordination

Chair Sanny Ramos Jegillos, Senior Advisor, Disaster Risk Reduction and Recovery, UNDP Bangkok Regional Hub

harmonized at different levels. The distribution of current cooperating with the local government and fishing service center. information is unevenly focused on emergency response. Arif Abdullah Khan: CSO Participation in Emergency DRR key messages mainly comprise three spheres of actions, Response including assessment and planning, disaster risk mitigation Mr. Arif gave a brief overview of Bangladesh CSO’s measure, and response capacity. She pointed out actions were efforts in supporting survivors of Rana Plaza tragedy, the consistent at all levels of social organizations. Ms. Zhong also deadliest structural collapse in modern human history. After stressed the key steps for localization and consensus develop and incident, CSOs provided emergency response and long term the Summary of China DRR Key Message Workshop. rehabilitation support. Regarding the long term rehabilitation support after the disaster, the CSOs provided various activities GU Zuyu and WU Yumin: Community Disaster Management for different target groups, including medical support, Coordination psychological support, monthly reserve fund, livelihood training Mr. Gu shared the experience of community disaster resilience and seed capital grant. Mr. Arif summarized the lessons learnt building in the Eastern Dushugen Community. He stated a from the CSO participation in the Savar Tragedy and noted unified mechanism was established to coordinate and strengthen Programmes of CSO as well as their initiatives for the affected the comprehensive capacity of disaster prevention and reduction families. among society, community and households. Apart from the mechanism, three professional teams had been working on Ram Chandra Khatiwada and Mr. Kedar Babu Dhungana: providing disaster risk reduction advocacy and education, Emergency Response Efforts by Communities during Nepal periodical inspection for disaster risks, and disaster rescue. He Earthquake 2015 stressed three aspects as the foundations for building community Mr. Ram and Mr. Kedar introduced the impacts of the earthquake resilience, including improving the construction of community on the local residents, infrastructure, transportation and banking infrastructure, strengthening advocacy to enhance the residents’ system. A list of community immediate actions was introduced, capacity of self-rescue, and organizing training and emergency with a summary of the strengths of CSO participation in the drills. emergency response. The current challenges include limited capacity at community level, lack of materials for temporary Mr. Wu introduced the disaster reduction system in Qiaonan shelter at community level, unity in relief materials and community, Beihai municipality of Guangxi. Qiaonan is a standards, and coordination among different agencies. community located in Beihai, where Chinese returnees accounts for 95 percent of the population. The local industries focus on fishing and seafood production. Based on the specific situation, the local government established the community disaster reduction system from the following three aspects. 1) Establish safety network for disaster reduction by geographically dividing the community into ten groups with communicators respectively. With the division of safety network, administrators would inspect for disaster risks and register for the local vulnerable groups. 2) Enhance the capacity of disaster response, including advocacy, education and emergency drills. The community- organized emergency drills incorporate resident relocation, maritime emergency exercises, volunteer aids, and utilizing maritime transportation to relocate the wounded personnel. 3) Build a comprehensive service platform for disaster reduction by

13 Experience Sharing Workshop Session 3. Community Information June 28, Chengu, China Sharing and Emergency Coordination

Chair Sanny Ramos Jegillos, Senior Advisor, Disaster Risk Reduction and Recovery, UNDP Bangkok Regional Hub

They stressed the importance of preparation as the lesson learnt information sharing platform could serve as an effective tool from this experience. Given the difficult of anticipating intensity, to disseminate disaster-related information towards this group it is necessary for the local CSO to prepared for any scale of people, which would reduce the local economic loss and of disaster and damage, including SAR and First Aid teams, causalities. community seed money, as well as connection with Village Development Committee (VDC). The greater the preparedness is, the more effective the response efforts would be.

Panel Discussion: Information Sharing and Service Platform Topics: 1.Types and forms of information to be shared among communities Standards 2.Ways of community information sharing 3.Designs for community information sharing and service platform

On types and forms of information to be shared among communities, Ms. Zhong further illustrated how to utilize key message book to realize localization. She stressed that key message book is based on the information collection from governments, academia, and experts in different areas. With information collection, a customized key message book which is specific to a nation’s situation or a specific disaster could be created. In other words, key message book serve as a framework for communities with different disaster risks and demographics. Each communities or households could customize the one which could adapt into the specific situation.

Regarding the ways of community information sharing, Mr. Wu shared the experience of disseminating disaster information to aging people who were illiterate in his community. He noted that the local community would conduct quarterly trainings for the aging population with oral education about disaster prevention and preparedness. This kind of training guarantees the effective response of the aging people when the disaster warnings are sent out to the whole community.

On the designs for community information sharing and service platform, Mr. Yang further stressed the importance and necessity of establishing information sharing platform, based on the remote villages’ situation in China. It is difficult for the residents living in remote villages to get access to disaster information via using television or internet. Under such circumstances,

14 Experience Sharing Workshop Session 4. Community Recovery and June 29, Chengdu, China Reconstruction

Chair: Kedar Babu Dhungana, Senior Programme Officer, Comprehensive Disaster Risk Management Programme (CDRMP), UNDP Nepal

Speakers: Arif Abdullah Khan, Programme Specialist, Disaster Resilience, UNDP Bangladesh Ramchandra Khatiwada, Chairperson, Community Based Disaster Risk Management Committee, Sindhupalchowk, Nepal Prakash G.C, Recovery Coordinator, UNDP Nepal MOU Zhen, Representative of Civil Affairs Bureau of Lushan County, Ya’an City, Sichuan Province, China DING Baofu, Secretary of Party Committee of Yong Ping Town, Yi and Dai Autonomous County of Jing Gu, Pu’er City, Yunnan Province, China MA Yufu, Government Representative of Longtoushan Town, Ludian County, Zhaotong City, Yunnan Province, China MD Asif Hossain, Councilor and panel mayor, Mymensingh Municipality, Bangladesh G M Abdul Quader, Deputy Secretary, Ministry of Disaster Management and Relief, Bangladesh Ram Chandra Khatiwada, Chairperson, Community Based Disaster Risk Management Committee, Sindhupalchowk, Nepal Kamlesh Kumar Yadav, Project Officer - Monitoring and Evaluation, Knowledge Management and Communication, UNDP Nepal

Mr. Arif Abdullah Khan: Post Disaster Need Assessment and Ram Chandra Khatiwada and Prakash G.C: Efforts, Issues Early Recovery and Challenges of Reconstruction of Post 2015 Earthquake in Mr. Arif presented the Save Our Soul (SOS) programme to Nepal provide need assessment of approximate loss, damage and Mr. Ram and Mr. Prakash gave a brief overview about the emergency requirement in the phase I after disaster. The recovery coordination institutions after the 2015 Earthquake at related information would be collected and consolidated as a national, regional or cluster, sub-National, and village levels. report within three days. The objective of phase I assessment The district coordination mechanism consists of eight working is to provide a rapid overview of the disaster and the need for groups in different areas, led by the District Disaster Relief assistance. Information collected will be the basis for decision Committee (DDRC). Each working group has cooperation making in the initial stages of a disaster. with the District Development Committee (DDC) and plays the role of government coordinator in monitoring and updating the progress of disaster recovery and reconstruction. Mr. Ram highlighted the support of UNDP Nepal on disaster recovery and reconstruction at the district level, including human resources, equipment, technical support on post-disaster recovery framework (PDRF) and post-disaster needs assessment (PDNA). In addition, UNDP Nepal also provided support in livelihoods, economic recovery, governance and restoring public service. As for disaster risk reduction and resilience, the CBDRMC cooperated with the government agencies, working on providing support for humanitarian support, disaster preparedness plan at subnational level and disseminating key information about recovery.

Within three weeks, the Joint Need Assessment (JNA) phase II would be completed. Deputy Commissioners will send the report to the Emergency Operation Centre (EOC) of the Department of Disaster Management (DDM) after compiling all the reports from Upazila /Pourashava within 3 weeks of the disaster. The reports will cover further specific information about loss, damage and weather conditions. JNA phase II will provide a shared understanding of the disaster impact to identify priority needs of the affected population, which will contribute to the making of strategic decisions on resource mobilization and response planning. Post disaster need assessment provides The current issues and challenges include grant for housing a reference to disaster assistance. The most important output of construction, availability of trained labors, grievances handling post need assessment is to establish a framework for the disaster of expected beneficiaries, onsite supervision system, direct recovery based on the evaluation results. access to the affected communities, accurate information

15 Experience Sharing Workshop Session 4. Community Recovery and June 29, Chengdu, China Reconstruction

Chair: Kedar Babu Dhungana, Senior Programme Officer, Comprehensive Disaster Risk Management Programme (CDRMP), UNDP Nepal

reaching to beneficiaries on enrollment, high expectation of beneficiaries, as well as high grievances registration.

MOU Zhen: Practices in Post-Disaster Reconstruction of Xianfeng Community in Lu Shan County, Sichuan Province Ms. Mou from Xianfeng Community of Lu Shan County shared the experience on the post-disaster reconstruction. The reconstruction planning is in principle of “safe, livable and indigenous”, with financial and policy support to address coordination, housing quality and land issues. He pointed out the local government put safety into priority by organizing scientific research when choosing locations for reconstruction. Regarding policy support, the local government revised and improved the related policies for reconstruction by collecting the feedbacks Yongping integrated its project-funding to accelerate the from the public. Mr. Mou stated that the implementation of development of ethnic groups. It has launched six projects fundraising focused on the following three aspects: national covering infrastructure, characteristic industries, livelihood, subsidy policies, housing fund, and special loans. human resources development and harmonious community in order to better improve the living standard of ethnic group. Great By utilizing community organization, the reconstruction won importance has been attached to the housing reconstruction and great understanding and support from the local residents. Guided resettlement. The selection of new housing sites and construction by the principle of “safe, adaptable, economic and space- planning were well coordinated under scientific principles in line saving”, the construction quality was guaranteed by supervision with local culture and the style of ethnic housing. He stated that of specific monitoring institution and the lead of the local great efforts were made to advance income-generating projects government at the county level. Mr. Mou finally illustrated the for industrial development in Yongping. A series of preferential post-disaster practices by using the case of a local residents’ policies was initiated by the county government to promote house reconstruction. agricultural development.

DING Baofu and MA Yufu: Post-earthquake Reconstruction Mr. Ma shared Longtoushan County’s experience on and Protection of Minority Ethnic Groups’ Culture reconstruction after Ludian earthquake in 2014. The county Mr. Ding gave a brief overview on the post-disaster livelihood government established a headquarter to comprehensively recovery of Jinggu County. The recovery is led by the coordinate reconstruction. A working group comprised of government with the support from the public. The county more than 400 people was also established. As for the housing residents are comprised of 20 ethnic groups. To preserve the reconstruction, he highlighted the efforts of providing technical traditional ethnic culture and revitalize livelihoods, Yongping guidance, monitoring of building materials, loan-issuing County strived to attract businesses and investment by and funding support. The subsidy policy and planning were developing a number of local tourism products to achieve fully advocated to inspire public enthusiasm on post disaster market-oriented profits at maximum in the shortest time. Ancient reconstruction. He also shared the idea of remaining balance villages and buildings was explored and protected in this process between reconstruction and planning of economy development of recovering livelihood. in Longtoushan County.

16 Experience Sharing Workshop Session 4. Community Recovery and June 29, Chengdu, China Reconstruction

Chair: Kedar Babu Dhungana, Senior Programme Officer, Comprehensive Disaster Risk Management Programme (CDRMP), UNDP Nepal

MD Asif Hossain and G M Abdul Quader: Introducing Mr. Ram and Mr. Kamlesh introduced the experience of post Experience on Post-Disaster Reconstruction disaster reconstruction from Sindhukola sub-watershed in Nepal. Mr. Hossain and Mr. Quader introduced Bangladesh’s They explained the process and main areas of capacity building experience on reconstruction from Cyclone Sidr in 2007. A long- support from the Community Disaster Risk Management term disaster risk reduction framework has been established that Project of UNDP. Climate resilience cultivation practices were consists of the following five strategic aspects: risk identification implemented to strengthen the capacity building of institutional and assessment, emergency preparedness, Institutional and and human resource. They also presented support for livelihood community capacity building, risk mitigation investments, improvement, including cash crops plantations, income and catastrophe risk financing. An early recovery assessment generating activities, and drought resistant varieties of paddy was carried out (within three months) followed by the Early cultivation. The restoration of community small infrastructure Recovery Action plan, which emphasized the need to build incorporates small irrigation canals, water supply schemes, transitional or core family Shelters and to assist in repairing community building and protection measures of gabion box, the houses. They also introduced the basic information of the farm lands and forests. Shelter Working Group and the standards of selecting families who received houses from the shelter working group member agencies.

They stressed economic empowerment of communities as the key to cope with disaster and climate risks. The existing The local government played a key role for coordinating with issues and challenges include diverse needs of community, the implementing agencies and in allocating designated work expensiveness of goods/materials, and community needs of areas, whilst the agencies also verified the places themselves. longer-term support. They noted shelter-related public services are used as the Early Recovery Interventions. Several results were shared by them on the efforts of post disaster reconstruction.

Ram Chandra Khatiwada and Kamlesh Kumar Yadav: Introducing Capacity Building of Vulnerable Communities in Post-Disaster Context

17 Experience Sharing Workshop Session 4. Community Recovery and June 29, Chengdu, China Reconstruction

Chair: Kedar Babu Dhungana, Senior Programme Officer, Comprehensive Disaster Risk Management Programme (CDRMP), UNDP Nepal

Panel Discussion: Community Recovery and Reconstruction specific number needs to be further confirmed. The other issue is Topics: about the psychological trauma recover of disaster survivors and 1. Post-disaster needs assessment and early recovery affected people. Mr. Ding introduced that their experience is to 2. Post-disaster reconstruction planning arrange the government officials to live and communicate with 3. Protection of vulnerable groups in post-disaster reconstruction the local residents. In this process, the disaster-affected residents’ concerns and fear would be alleviated. On the post-disaster needs assessment and early recovery, the progress of Construction Act and implementation of post- disaster need assessment in Nepal were further discussed by the partiicpant. Currently, Nepal government is working on creating the specific enforcement requirements of Construction Act. The Act is intended to expand its force of law from Katmandu to more areas. Various risk assessments are undertaken to meet the needs of each areas. Since the earthquake happened last year, reconstruction and related emergency preparedness for disaster have been attached great importance by the UNDP and related government agencies of disaster management.

Regarding post-disaster reconstruction planning, Professor Eric stressed the importance of expert intervention on instructing post disaster reconstruction and recovery. He mentioned the internal intervention system which could identify the EU experts specializing in different areas and send out them to the countries with disaster immediate need to ensure the timely and effective implementation of disaster relief. Mr. Sanny commented that it would be significant to establish international post disaster reconstruction mechanism for community cooperation and to collect as well as compile community experience in this area.

On the protection of vulnerable groups in post-disaster reconstruction, two issues were raised among participants. One is the reconstruction of schools for children to continue their education. In Nepal, thousands of schools and dormitories collapsed or were damaged in the earthquake last year. Nepal is working on accelerating reconstruction of these buildings as soon as possible to recover education in the shortest time. With the efforts of UNICEF and Save the Children, a number of children have moved out from shelters to schools for study, but the

18 Experience Sharing Workshop Summary Session June 29, Chengdu, China

Speakers: MD Mohsin, Joint Secretary of Ministry of Disaster Management and Relief, Bangladesh Prof. LI Jing, Professor of Beijing Normal University, Director of International Science and Technology Cooperation Base for National Disaster Reduction and Sustainable Development, China Sanny Ramos Jegillos, Senior Advisor, Disaster Risk Reduction and Recovery, UNDP Bangkok Regional Hub Kedar Babu Dhungana, Senior Programme Officer, Comprehensive Disaster Risk Management Programme (CDRMP), UNDP Nepal The facilitators from each session briefly summarized the main points of the presentations and the key lessons generated from the sessions:

The facilitators from each session briefly summarized the main points of the presentations and the key lessons generated from the sessions:

Session 1: Disaster Preparedness: Emergency Supplies and Contingency Plans Facilitator: Mr. MD Mohsin a) risk assessment and emergency planning should be comprehensive; b) emergency supplies are key to post-disaster self-rescue before the external support arrives; c) emergency supplies should take into consideration of the economic and social situation; d) institutional framework is vital for CBDRR; e) CBDM activities should ensure local ownership and resourcing to achieve sustainability

Session 2: Session 2: Participatory Community Risk Identification,Assessment and Mapping Facilitator: Prof. LI Jing a) cross-sectoral collaboration in promoting DRR policies and resources; b) engaging and empowering women to participate in CBDRR; c) the combination of science/technology with local knowledge is key to CBDRR; d) participatory approach in community risk mapping should be further promoted; e) community risk assessment and mapping should take into account of their specific needs and situation;

Session 3: Community Information Sharing and Emergency Coordination Facilitator: Mr. Sanny Ramos Jegillos a) disaster information dissemination mechanism should be sustainable to ensure public access to the information; b) satellite data could play a significant role for post-earthquake assessment, especially for remote areas; c) multi-stakeholder participation, especially from the public, in providing disaster reduction information could increase the effectiveness of information; d) (training for ) the coordination and capacity of local governments is key to disaster response; e) CBDRR could benefit from innovation and technology;

Session 4: Community Recovery and Reconstruction Facilitator: Mr. Kedar Babu Dhungana a) for post-disaster recovery, the government should be effective in keeping the communities informed of external aid resources and information; b) the CBDM Phase II should focus on the technical and scientific approaches in conducting the post-disaster needs and assessment; c) China’s experience in cyclone protection as well as high efficiency in retrofitting and protection of ethnic group/culture could be further shared with Bangladesh and Nepal; d) Nepal’s experience in building the capacity of vulnerable groups after disasters could be shared.

19 Experience Sharing Workshop Closing Remarks June 29, Chengdu, China

Speakers: GUAN Yan, Director of International Cooperation Department, NDRCC, Ministry of Civil Affairs, China Md. Mohsin, Joint Secretary, Ministry of Disaster Management and Relief, Bangladesh Narayan Thapa, Undersecretary, Ministry of Home Affairs, Nepal ZHANG Sujuan, Programme Manager, Disaster Management Team, UNDP China

Ms. GUAN appreciated the attendance of participants from general recognition on the impacts of disasters on people were governments, academia, private sectors and NGOs for this generated. He stressed the long term impacts of disasters on experience sharing. She highlighted that this workshop provided social economy and development. Mr. Narayan stated that the an opportunity for the participants to share experience on the workshop provided a paradigm for the cooperation in the future. status quo and practices of community disaster management through presentation, panel discussions and field visits. Ms. Ms. Zhang expressed her gratitude on the positive participation GUAN stated that NDRCC would continue to explore and of attendants for this experience sharing workshop, facilitators share experience and lessons of China’s disaster management and colleagues form NDRCC, Sichuan Civil Affairs Bureau, with Nepal, Bangladesh and U.K. to promote cooperation on Sichuan Disaster Reduction Center on successfully organizing CBDRR. this workshop. She believed that more cooperation and activities would be held at the level of government and community in the Mr. MD Mohsin acclaimed the efforts of organizing this Phase II of CBDM Asia. workshop. He stressed the importance of community disaster management in improving disaster resilience. Mr. Mohsin emphasized the importance of disaster preparedness as in the Sendai Framework Disaster Risk Reduction and invited participants to visit Bangladesh in the future.

Mr. Narayan highlighted the contribution of the learning and sharing during this workshop on strengthening disaster resilience building of partner countries. Throughout the presentations, a

20 Experience Sharing Workshop June 29, Chengdu, China Field Visits

Field visits were organized in the afternoon of June 29th, 2016 emergency planning, emergency shelters and etc. A brief sharing to Jinniu Community of Chengdu as well as Piba Village of session was organized between the participants and government Qionglai, Sichuan. The participants visited the emergenycy officials from Qionglai, including the municipal vice mayor, shelters and the reconstructed communities and interacted with chief of civil affairs bureau and village chief. They exchanged local government and communities on disaster preparedness, views on the relocation of disaster-afflicted residents as well as post-earthquake recovery and reconstruction efforts and results. community disaster preparedness work.

The participants first visited Xingsheng Community in Jinniu District of Chengdu. The community disaster reduction work, including the community disaster risk map and evacuation route was introduced. In particular, the participants visited NO.7 high school, which serves as an emergency shelter in the case of disasters. The community representative showed the visitors the map of the emergency shelter, the different functions of each area, and the emergency supplies reserve. Advocacy boards were put up in the school with knowledge on disaster preparedness and reduction.

Afterwards, the participants visited Piba Village, Daozuo Village of Qionglai, Sichuan. The village suffered from serious impact from Lushan earthquake in 2013. After the earthquake, reconstruction and recovery efforts were carried out. CBDRR is listed as a key aspect of the local government’s priority. The participants visited the village committee and learnt about the disaster reduction work and procedures, including risk mapping,

21 Experience Sharing Workshop June 28-29, Chengdu, China Feedback

An evaluation questionnaire was administered at the end of the workshop. A total number of 22 completed forms were returned by the participants from China, UK, Bangladesh and Nepal. A summary and analysis of participants’ responses to the questionnaire is illustrated below.

In general, the participants rated high of the overall organization of the workshop (4.5); and they viewed the workshop as a learning experience (4.7) and a networking opportunity (4.4); the workshop was thought to have much relevance and application to their work (4.7); the quality of site visits (4.8) was spoken highly of. The quality of group work as well as their practicality of the workshop were generally rated high (4.4 and 4.7).

Through the narrative comments, the participants have gained most knowledge on:

- Participatory community risk assessment - Post disaster recovery - Disaster preparedness

At the same time, the participants also contributed their suggestions about how to improve such exchange/learning events in the future:

- The sharing parts could proportionally increase presentations given by experts specializing in natural science; - More field visits could be included into the workshop; - More discussions and exercises in smaller groups would contribute to deeper sharing and exchange; - Lecture on special topics could be taken into consideration in the future organization of workshop; - Sharing on disaster management updates among participants is suggested to as follow-up of the workshop.

Moreover, the participants have also made concrete recommendations to strengthen CBDRR/CBDM in their home countries based on current challenges under local context.

- It is essential to create strong link between academics, governments, NGOs and development partners; - Exchange program among partner countries should also be emphasized; - More scientific knowledge should be disseminated to public; - There should be increasing involvement of local authorities.

Through analysis of the feedback results as well as communication with the participants, the workshop is regarded as a success from the following aspects: 1) the workshop has achieved the expected objectives, i.e. knowledge and practice sharing among U.K., China, Bangladesh and Nepal on CBDRR; 2) representatives from the pilot communities from partner countries actively participated in the workshop, introduced their own experience, and exchanged with each other the best practices on CBDRR; 3) the themes of the sessions were closely related to CBDM Asia II activities of and of interest to the participants; 4) interaction among the participants yielded to deeper understanding of the community disaster management practices, knowledge and technologies in the partner countries as well as countries including France, Cambodia, Indonesia, Lao PDR, Philippines, and Vietnam.

As PMU, UNDP China suggest that: 1) similar exchange workshop could be held in Bangladesh and Nepal in the future under CBDM Asia II for Chinese partners to gain a better understanding of the CBDRR work in the two countries; 2) more participation from multi-stakeholders including privates sectors, academia and NGO/i-NGOs is encouraged in future workshops; 3) the themes of the workshops could be further widened to include issues such as disaster insurance and etc.

22 Experience Sharing Workshop June 28-29, Chengdu, China Feedback

An evaluation questionnaire was administered at the end of the workshop (Annex 1). A total number of 22 completed forms were returned by the participants from China, UK, Bangladesh and Nepal. A summary and analysis of participants’ responses to the questionnaire is illustrated below in Figure 1 and Figure 2. Rating 4.85 4.80 4.75 4.70 4.65 4.60 4.55 4.50 Rating 4.45 4.40 4.35 Overall Relevance of Quality of site Quality of site The seminar The seminar Relvance and organization the visits to visits to as a learning as a Application to of the work- presentations Wenchuan on Mianyang experience networking your work shop to DRR work 2 December Beichuan on 3 opportunity in your December country

Figure 1

5.00

4.50 Your knowledge + practice about the topic

4.00 About the Workshop Presentation 3.50

3.00 About the Workshop Thematic discussion 2.50

2.00 About the Workshop Usefulness 1.50

1.00 Improvement of your understanding about the topic 0.50

0.00 Session 1 Session 2 Session 3 Session 4

Figure 2

23 Annex 1 Sharing and Learning on Community Based Disaster Management in Asia Phase II Experience Sharing Workshop on Community Disaster Reduction and Relief

EVALUATION FORM

June 28-29, 2016

Chengdu, Sichuan Province, China

This questionnaire helps us evaluate how effective the workshop was in sharing participants the desired information. The comments you provide are anonymous and will be used to improve future training.

Before About After 1. Exchange topics Workshop the Workshop Workshop

Poor-1 Fair-2 Average-3 Your Improvement Quality off Good-4 Excellent-5 knowledge + Quality of Usefulness of your know- discussion Please give a score. practice about presentation ledge +practice

the topic about the topic Session 1. Disaster Preparedness: Emergency Supplies and Contingency Plans Session 2. Participatory Community Risk Identification, Assessment and Mapping Session 3. Community Information Sharing and Emergency Coordination Session 4. Community Recovery and Reconstruction 2. Overall comments Poor Fair Average Good Excellent Please tick a score. 1 2 3 4 5

1) Overall organization of the workshop 2) Relevance of the presentations to disaster risk reduction work in your community/country 3) Quality of site visits

4) The workshop as a learning experience 5) The workshop as a networking opportunity 6) Overall quality of group work

7) Practicality of the workshop to your work

3. Further comments

1) What aspects of the sessions did you gain the most benefit?

2) Have you any suggestions about how the workshop could be improved in the future?

3) Have you any suggestions about follow-up community disaster risk reduction actions in your community/country?

Thank you for completing the questionnaire!

25 Annex 2 Experience Sharing Workshop on Community Disaster Reduction and Relief 1

Content

I. An Introduction of Workshop ...... 2

II. Agenda ...... 3

III. Participant List ...... 8

IV. Administrative Circular ...... 11

V. Secretariat ...... 14

VI. Appendix...... 14

1. CBDM Asia Project ...... 14

2. Hosts and Organizers ...... 14

3. Host City—Chengdu, Sichuan Province ...... 16

Chengdu, Sichuan 2 Experience Sharing Workshop on Community Disaster Reduction and Relief

I. An Introduction of Workshop

In recent years, with the growing effects of the climate change, natural disasters

happened unexpectedly and frequently, which increasingly endanger the security of

people’s lives and property. In 2016, frequent violent earthquakes of at least

magnitude-6 struck Japan, Indonesia and Ecuador and other places, which destroyed

buildings and caused massive human casualties. Influenced by the strong El Nino in

2014, global extreme weathers increased, with more intense fall, hail, typhoon and

other meteorological disasters. Disaster risks become more and more severe.

Communities are not only direct hazard-affected bodies, but also main bodies

for disaster reduction and basic units for improving the comprehensive capacity of

disaster prevention and reduction. Community Based Disaster Management in Asia

(Phase II) aims to promote the capacity of disaster prevention and reduction in

communities. Through the exchange and cooperation of pilot communities, this

project intends to explore new mechanisms and new models for community-based

capacity building and international cooperation. Experience Sharing Workshop on

Community Disaster Reduction and Relief can enhance the mutual understanding of

pilots or communities in each country, share experiences and practices of disaster

prevention and reduction of Bangladesh, China, Nepal, the United Kingdom and

other countries, and lay a solid foundation for future exchange and cooperation

activities.

JUN 27—JUN30 Experience Sharing Workshop on Community Disaster Reduction and Relief 3

II. Agenda

27th June 2016, Monday

Arrival

Registration 14:00-17:00 ( First floor of Antai Anrong Hotel, Chengdu)

28th June 2016, Tuesday Opening Ceremony Moderator: GUAN Yan, Director of International Cooperation Department, National Disaster Reduction Center of China, Ministry of Civil Affairs Registration 08:30-09:00 (Zhijin Hall, 3rd Floor of Antai Anrong Hotel, Chengdu) Opening Remarks: Dr. YANG Siquan, Chief Engineer, NDRCC, MCA, China ZHANG Li, Deputy Director General of Department of Civil Affairs of Sichuan Province, Deputy Director General and Secretary-General of Commission for Disaster Reduction of 09:00-09:30 Sichuan Province, China Md. Mohsin, Joint Secretary of Ministry of Disaster Management and Relief, Bangladesh Dr. Narayan Thapa, Undersecretary, Ministry of Home Affairs, Nepal Patrick Haverman, Deputy Country Director, UNDP China 09:30-10:00 Group Photo and Coffee Break Session 1: Disaster Preparedness: Emergency Supplies and Contingency Plans Facilitator: Md. Mohsin, Joint Secretary of Ministry of Disaster Management and Relief, Bangladesh The Volunteer Civil Protection Team: a key asset in the Community Contingency Plan 10:00-10:10 Speaker: Eric Peuch, Project Team Leader, EU-China Disaster Risk Management Project

Chengdu, Sichuan 4 Experience Sharing Workshop on Community Disaster Reduction and Relief

Standards for Community/Family Emergency Supplies 10:10-10:20 Speaker: ZHANG Lei, Director of Science and Standard Department, National Disaster Reduction Center of China, Ministry of Civil Affairs of China Community Comprehensive Disaster Preparedness and Contingency Plans 10:20-10:30 Speaker: MAO Jianjie, Chief of Tukou Community, Zhoushan City; JIANG Chengzhi, Chief of Dagan Community, Zhoushan City, Zhejiang Province, China Earthquake Preparedness in Bangladesh Speaker: Mohammad Dulal Uddin Dulal, Commissioner, 10:30-10:40 Mymensingh Municipality, Bangladesh Interpreter: Nafisa Shamim Rudmila, Research Assistant, UNDP Bangladesh Early Warning System Development And the Linkage with the Emergency Operation center(EOC) 10:40-10:50 Speaker: Devendra Poudel, Chairperson, Community Based Disaster Risk Management Committee, Gardi, Nepal; Kedar Babu Dhungana, Senior Programme Officer, CDRMP, UNDP Nepal

Community/Family Emergency Supplies 10:50-11:00 Speaker: YIN Lefang, CEO of Beijing City Lianchuang Science Co., Ltd, China Panel Discussion – Community emergency preparedness Standards for emergency supplies The need for the types and quantity of emergency 11:00-12:00 supplies Localization of emergency supplies Contingency plans and early warning

12:00-14:00 Lunch Session 2: Participatory Community Risk Identification, Assessment and Mapping Facilitator: Prof. LI Jing, Professor of Beijing Normal University, Director of International Science and Technology Cooperation Base for National Disaster Reduction and Sustainable Development

Enhancing Community Resilience: Policy, Practices and Recommendations 14:00-14:10 Speaker: Sanny Ramos Jegillos, Senior Advisor, Disaster Risk Reduction and Recovery, UNDP Bangkok Regional Hub

JUN 27—JUN30 Experience Sharing Workshop on Community Disaster Reduction and Relief 5

The use of science in community-based disaster risk reduction: 14:10-14:20 lessons from Nepal and Kazakhstan Speaker: Alexander Logan Densmore, Professor, Department of Geography, Durham University Participatory Community Risk Identification, Assessment and Mapping 14:20-14:30 Speaker: GUAN Yan, Department of International Cooperation, National Disaster Reduction Center of China, Ministry of Civil Affairs, China Participatory Community Risk Identification, Assessment and Mapping 14:30-14:40 Speaker: WU Hongjie, Director of Disaster Relief Division of Chengdu Civil Affairs Bureau, Sichuan Province; HE Peng, the Chief of Piba Community, Daozuo County, Qionglai City, Sichuan Province, China Participatory Community Risk Identification, Assessment and 14:40-14:50 Mapping Speaker: Arif Abdullah Khan, Programme Specialist, Disaster Resilience, UNDP Bangladesh Participatory Community Risk Identification, Assessment and Mapping 14:50-15:00 Speaker: Sunita Lamichhane, Chairperson, Gaun Nagarik Manch (Village Citizen Forum), Nepal; Kamlesh Kumar Yadav, Project Officer - Monitoring and Evaluation, Knowledge Management and Communication, UNDP Nepal Panel Discussion - Participatory Community Risk Identification, Assessment and Mapping 15:00-15:40 Standards and guidelines for risk mapping Procedures of risk mapping Type of risk mapping products 15:40-16:00 Coffee Break Session 3: Community Information Sharing and Emergency Coordination Facilitator: Sanny Ramos Jegillos, Senior Advisor, Disaster Risk Reduction and Recovery, UNDP Bangkok Regional Hub CBDM Asia Phase II Disaster Information Sharing and Service Platform 16:00-16:10 Speaker: Dr. YANG Siquan, Chief Engineer of National Disaster Reduction Center of China, Ministry of Civil Affairs, China

16:10-16:20 Use of Satellite Earth Observations for Rapid Geo-hazard Response Chengdu, Sichuan 6 Experience Sharing Workshop on Community Disaster Reduction and Relief

Speaker: LI Zhenhong, Professor of Imaging Geodesy, School of Civil Engineering and Geosciences, Newcastle University Public Disaster Reduction Information Network 16:20-16:30 Speaker: ZHONG Ling, Sichuan DRR and Emergency Manager, Save the Children

Community Disaster Management Coordination Speaker: GU Zuyu, Coordinator of Dushugendong Community, 16:30-16:40 Beihai City; WU Yuming, Chief of Qiaonan Community, Beihai City, Guangxi Province, China CSO Participation in Emergency Response Speaker: Arif Abdullah Khan, Programme Specialist, Disaster 16:40-16:50 Resilience, UNDP Bangladesh Interpreter: Nafisa Shamim Rudmila, Research Assistant, UNDP Bangladesh Emergency Response Efforts by Communities during Nepal Earthquake 2015

16:50-17:00 Speaker: Ram Chandra Khatiwada, Chairperson, Community Based Disaster Risk Management Committee, Sindhupalchowk, Nepal; Kedar Babu Dhungana, Senior Programme Officer, CDRMP, UNDP Nepal Panel Discussion—Information Sharing and Service Platform Types and forms of information to be shared among communities Standards 17:00-17:40 Ways of community information sharing Designs for community information sharing and service platform

29th June 2016, Wednesday Session 4: Community Recovery and Reconstruction Facilitator: Kedar Babu Dhungana, Senior Programme Officer, Comprehensive Disaster Risk Management Programme (CDRMP), UNDP Nepal Post disaster need assessment and early recovery 09:00-09:10 Speaker: Arif Abdullah Khan, Programme Specialist, Disaster Resilience, UNDP Bangladesh 09:10-09:20 Introducing the ongoing effort, issues and challenges of

JUN 27—JUN30 Experience Sharing Workshop on Community Disaster Reduction and Relief 7

reconstruction in post 2015 Earthquake context Speaker: Mr. Prakash G.C, Recovery Coordinator, UNDP Nepal; Mr. Ramchandra Khatiwada, Chairperson, Community Based Disaster Risk Management Committee, Sindhupalchowk, Nepal Practices in Post-disaster Reconstruction of Xianfeng Community in Lu Shan County, Sichuan Province 09:20-09:30 Speaker: MOU Zhen, Representative of Civil Affairs Bureau of Lushan County, Ya’an City, Sichuan Province, China

Post-earthquake Reconstruction and Protection of Minority Ethnic Groups’ Culture Speaker: DING Baofu, Secretary of Party Committee of Yong Ping 09:30-09:40 Town, Yi and Dai Autonomous County of Jing Gu, Pu’er City, Yunnan Province; MA Yufu, Government Representative of Longtoushan Town, Ludian County, Zhaotong City, Yunnan Province, China Introducing the experience of post-disaster reconstruction Speaker: MD Asif Hossain, Councilor and panel mayor, 09:40-09:50 Mymensingh Municipality, Bangladesh; G M Abdul Quader, Deputy Secretary, Ministry of Disaster Management and Relief, Bangladesh Introducing Capacity Building of Vulnerable Communities in Post-disaster Context Speaker: Mr. Ram Chandra Khatiwada, Chairperson, Community 09:50-10:00 Based Disaster Risk Management Committee, Sindhupalchowk, Nepal; Mr. Kamlesh Kumar Yadav, Project Officer - Monitoring and Evaluation, Knowledge Management and Communication, UNDP Nepal Panel Discussion – Community Recovery and Reconstruction Post-disaster needs assessment and early recovery 10:00-10:50 Post-disaster reconstruction planning Protection of vulnerable groups in post-disaster reconstruction

10:50-11:10 Coffee Break

Discussion and Summary

Discussion 11:10-11:45 Discussion and feedbacks wrap-up of sessions Summary 11:45-12:00 GUAN Yan, Director of International Cooperation Department, National Disaster Reduction Center of China, Chengdu, Sichuan 8 Experience Sharing Workshop on Community Disaster Reduction and Relief

Ministry of Civil Affairs, China Md. Mohsin, Joint Secretary, Ministry of Disaster Management and Relief, Bangladesh Dr. Narayan Thapa, Undersecretary, Ministry of Home Affairs, Nepal ZHANG Sujuan, Programme Manager, UNDP China 12:00-13:00 Lunch

Field Trip

13:00-13:30 Going to Xingsheng Community, Jinniu District, Chengdu, Sichuan Field visit to Xingsheng Community, Jinniu District, Chengdu, 13:30-14:30 Sichuan

14:30-15:50 Going to Piba Village, Qionglai City, Sichuan 15:50-17:00 Field visit to Piba Village, Qionglai City, Sichuan 17:00-18:20 Return to Hotel in Chengdu 18:30-19:30 Dinner

30th June 2016, Thursday

Departure

All Day Back to Beijing or respective country

JUN 27—JUN30 Experience Sharing Workshop on Community Disaster Reduction and Relief 9

III. Participant List

Name Title

National Disaster Reduction Center of China, Ministry of Civil Affair, P.R.China

Chief Engineer of National Disaster Reduction Center of YANG Siquan China, Ministry of Civil Affairs, China. Director of Science and Standard Department, National ZHANG Lei Disaster Reduction Center of China, Ministry of Civil Affairs, China Director of International Cooperation Department, GUAN Yan National Disaster Reduction Center of China, Ministry of Civil Affairs, China Project Officer, International Cooperation Department, KANG Xinyin National Disaster Reduction Center of China, Ministry of Civil Affairs, China Project Officer, International Cooperation Department, CAO Yanyan National Disaster Reduction Center of China, Ministry of Civil Affairs, China

Chinese Community Representatives

Deputy Director General of Department of Civil Affairs of Sichuan Province, Deputy Director General and ZHANG Li Secretary-General of Commission for Disaster Reduction of Sichuan Province, China Director of Provincial Disaster Reduction Center of LAN Yongsheng Sichuan Deputy Director of Provincial Disaster Reduction Center of CHU Zuodong Sichuan Deputy Director of Publicity and Training Department, CHEN Shi Provincial Disaster Reduction Center of Sichuan Deputy Director of Publicity and Training Department, WU Haoyu Provincial Disaster Reduction Center of Sichuan Director of Disaster Relief Division Department of Civil WU hongjie Affairs of Chengdu, Sichuan Province Chief of Piba Community, Daozuo County, Qionglai City, HE Peng Sichuan Province MOU Zhen Chief of Xianfeng Community, Lushan County, Ya’an City

Chengdu, Sichuan 10 Experience Sharing Workshop on Community Disaster Reduction and Relief

Sichuan Province Representative of Xingsheng Community, Jinniu District, LUO Mei Chengdu City Sichuan Province Deputy Director of Disaster Relief Division, Department of SHAO Qi Civil Affairs of Zhejiang Province Deputy Director of Social Welfare Division, Zhoushan Civil FU Zhoumeng Affairs Bureau, Zhejiang Province Chief of Tukou Community, Daidong Town, Daishan MAO Jianjie County, Zhoushan City, Zhejiang Province Chief of Dagan Community, Shenjiamen Street, Putuo JIANG Chengzhi District, Zhoushan City, Zhejiang Province Deputy Director of Disaster Relief Division, Department of XIAO Liming Civil Affairs of Yunnan Province Representative of Jinggu Dai and Yi Autonomous County, DING Baofu Pu’er City, Yunnan Province Representative of Longtoushan town, Ludian County, MA Yufu Zhaotong City, Yunnan Province Deputy Director of Disaster Relief Division, Department of SU Feng Civil Affairs of Guangxi Zhuang Autonomous Region Coordinator, Dushugendong Community, Haijiao Street, GU Zuyu Haicheng District, Beihai City, Guangxi Zhuang Autonomous Region The Secretary, Qiaonan Communtiy, Qiaogang Town, WU Yuming Yinhai District, Beihai City, Guangxi Zhuang Autonomous Region Bangladesh Joint Secretary, Ministry of Disaster Management and MD Mohsin Relief Deputy Secretary, Ministry of Disaster Management and G M Abdul Quader Relief MD Asif Hossain Councilor and panel mayor, Mymensingh Municipality Mohammad Dulal Uddin Dulal Commissioner, Mymensingh Municipality Nepal Narayan Thapa Undersecretary, Ministry of Home Affairs Chairperson, Community Based Disaster Risk Management Ram Chandra Khatiwada Committee, Sindhupalchowk SunitaLamichhane Chairperson, GaunNagarikManch (Village Citizen Forum) Chairperson, Community Based Disaster Risk Management Devendra Prasad Poudel Committee, Gardi United Nations Development Programme (UNDP)

JUN 27—JUN30 Experience Sharing Workshop on Community Disaster Reduction and Relief 11

Senior Advisor, Disaster Risk Reduction and Recovery, Sanny Ramos Jegillos UNDP Bangkok Regional Hub Patrick Haverman Deputy Country Director, UNDP China ZHANG Sujuan Programme Manager, UNDP China ZHENG Xiao Associate Programme Officer, UNDP China Programme Specialist, Disaster Resilience, UNDP Arif Abdullah Khan Bangladesh NafisaShamimRudmila Research Assistant, UNDP Bangladesh Project Officer - Monitoring and Evaluation, Knowledge Kamlesh Kumar Yadav Management and Communication, UNDP Nepal Senior Programme Officer, Comprehensive Disaster Risk KedarBabuDhungana Management Programme (CDRMP), UNDP Nepal Prakash Man Singh G.C. Recovery Coordinator, UNDP Nepal International Experts and Scholars Alexander Logan Densmore Professor, Department of Geography, Durham University Project Team Leader, EU-China Disaster Risk Management Eric Peuch Project, Chinese Academy of Governance , National Institute of Emergency Management Professor of Imaging Geodesy, School of Civil Engineering Zhenhong LI and Geosciences, Newcastle University Professor of Beijing Normal University, Director of International Science and Technology Cooperation Base LI Jing for National Disaster Reduction and Sustainable Development YIN Lefang CEO of Beijing City Lian Chuang Science Co., LTD ZHONG Ling, Sichuan DRR and Emergency Manager, Save ZHONG Ling the Children

Chengdu, Sichuan 12 Experience Sharing Workshop on Community Disaster Reduction and Relief

IV. Administrative Circular

Chengdu June 28 to June 29, 2016

Visa application UNDP China will reimburse costs for the visa. Please send an email to Xiao Zheng ([email protected]). with the cost of your visa by June 23, 2016 (provide the amount in the paid currency). To facilitate reimbursement an expense claim will be completed by the organizers for your signature and you will be required to provide an original copy of the receipt and copy of the visa page. This should be handed over to Xiao Zheng on June 28, 2016. Flights Registered participants will be issued with E-tickets following agreement on the itineraries. Please note that you will be required to pay any fees charged for changes made to the ticket issued by UNDP China.

Baggage allowance for the flights is 20 kilos. The rate of overweight baggage charge is 1.5% of applicable one-way economy class ticket on the day of billing per 1kg, calculated in the RMB currency and rounded up. Please notify UNDP China promptly if you will not travel. Airport Transfer The airport transfer from Chengdu Shuangliu Airport to Antai Anrong Hotel and vice versa will be organized by the organizer. The driver will be waiting in the arrival lobby with name plates.

Emergency Contact: ZHENG Xiao +86 18810143243

First time: 14:00-17:00, June 27th (First floor of Antai Anrong Hotel, Registration Chengdu) Second time: 08:30-09:00, June 28th (Zhijin Hall, 3rd Floor of Antai Anrong Hotel, Chengdu) Accommodation Reservations have been made for all registered participants in Antai Anrong Hotel. The hotel is inclusive of bed and buffet breakfast. The organizer will pay for the accommodation but participants will be responsible for the extras which include and not limited to telecommunication costs, room service, mini-bar, laundry, etc and must pay for these directly to the hotel at check-out.

An Tai An Rong Hotel, No.132 Chadianzizheng Street, Jinniu District, 610036, Chengdu, China

JUN 27—JUN30 Experience Sharing Workshop on Community Disaster Reduction and Relief 13

Tel: +86 (028) 66009945

Please note the following check-in and check-out regulations of hotel: Check-in before 7:00am—One Day Extra Rate Check-out after 14:00pm—Half Day Extra Rate Check-out after 18:00pm—One Day Extra Rate

Please note that $50 US dollar will be required by the hotel as deposit. It will be returned at check-out if there is no extra costs.

Meals Free bottled waters will be provided in hotel room. All meals will be provided.

Breakfast Bin Yue Xuan Restaurant, 2th Floor 07:00-09:00 Lunch Bin Yue Xuan Restaurant, 2th Floor 12:00-13:00 Dinner Bin Yue Xuan Restaurant, 2th Floor 18:00-19:00

Workshop Venue Zhijin Room, 3rd Floor of An Tai Anrong Hotel. Interpretation There will be interpreters. services Dress Code For the workshop, business casual is recommended whereas participants are advised to carry comfortable clothing and appropriate shoes for the period of the field visit. Climate The average temperature in June in Chengdu ranges between 20 ℃ to 29 ℃, with occasional rain. Currency The Chinese currency is RMB Yuan. The UN exchange rate is approx USD 1 = 6.564 Yuan. Voltage Local voltage is 220V, 50 cycles AC and the primary socket type is Type I – AS 3112. Please bring along your multiple travel adaptors to avoid inconveniences. Security Chengdu is the capital city of Sichuan Province and has good social security. However, all the same it is important to take precaution. Please kindly be reminded that avoid walking in lonely areas unless in groups, avoid wearing jewelry when going into the City Centre and avoid carrying large sums of money on you. Leave all valuables in the hotel safe. CONTACT PERSON at UNDP China Mr. Xiao Zheng Office Tel: +0086 10 85320769 Mobile: +0086 18810143243 Email: [email protected]

Chengdu, Sichuan 14 Experience Sharing Workshop on Community Disaster Reduction and Relief

V. Secretariat

Secretariat: Room 716, Antai Anrong Hotel

Contact: ZHENG Xiao +86 18810143243

VI. Appendix

1. CBDM Asia Project

The Sharing and Learning on Community Based Disaster Management in Asia (CBDM

Asia) Project is a regional initiative supported by DFID, the Chinese Government,

other Asian developing countries and UNDP. The Project is designed to strengthen

regional cooperation and exchange on community based disaster management

among countries affected by disasters in Asia. Since October 2012, the project from

its first phase has made great progress in terms of establishing international

partnerships among China, the U.K., Bangladesh and Nepal, piloting integrated

disaster management communities, conducting community DRR research as well as

building community DRR exchange platforms, etc. The project has successfully

completed its first phase and has officially entered the second phase since

September 2015. CBDM Asia Phase II will continue to strengthen and promote the

results and experience accumulated from the first phase, further enhance the

existing successful key CBDRR technologies, explore innovative cooperation

mechanisms in DRR between China and the U.K., consolidate multi-stakeholder

collaboration in CBDRR, and strengthen policy researches on community risk

reduction.

2. Hosts and Organizers

Host - Ministry of Civil Affairs of P.R .China

As one of the main administrative institutions under the State Council, the Ministry

of Civil Affairs (MCA) is mainly responsible for drafting and formulating policies, rules

JUN 27—JUN30 Experience Sharing Workshop on Community Disaster Reduction and Relief 15

and statutes regarding the settlement of entitled groups, disaster relief, social aid,

basic administrative organizations and community building, naming of administrative

divisions, public welfare and social affairs, as well as the implementation of those

policies, rules and statutes and guidance during implementation. Regarding disaster

reduction and relief, MCA is responsible for formulating national disaster relief

policies and disaster reduction plans, organizing and coordinating disaster relief,

organizing the establishment of emergency system for natural disaster relief, and

organizing the inspection and centralized release of disaster information. MCA is also

responsible for managing and allocating the central government funds and supplies

for disaster relief, supervising their use, and organizing and instructing donations for

disaster relief. The National Committee for Disaster Reduction and National Disaster

Control and Relief Coordination Office are both set in MCA. The Disaster Relief

Division is the main body responsible for work related to natural disaster relief.

Host - National Disaster Reduction Center of China, Ministry of Civil Affairs of P.R.China

Founded in April 2002, National Disaster Reduction Center of China (NDRCC) of MCA is a public institution wholly funded by central finance. In February 2009, State Commission Office for Public Sector Reform (SCOPSR) added another title - Satellite Application Center for Disaster Reduction - to NDRCC. NDRCC mainly undertakes the following functions - data and information management for disaster reduction and relief, disaster and risk evaluation, product and service, application of space technology, research on technology, policies and rules, R&D of technology, equipment and disaster relief supplies, publicity and education, training, and international exchange and cooperation. It provides information service, technical support and decision-making counseling for the government regarding disaster reduction and relief.

Host – Department for International Development, United Kingdom (DFID)

The Department for International Development (DFID) leads the UK’s work to end

Chengdu, Sichuan 16 Experience Sharing Workshop on Community Disaster Reduction and Relief

extreme poverty globally, by creating jobs, unlocking the potential of girls and

women and helping to save lives when humanitarian emergencies hit. We work

directly in 28 countries across Africa, Asia and the Middle East.

DFID coordinates the UK Government’s humanitarian responses, by working with

national governments, regional organisations, the UN, NGOs, the Red Cross and the

private sector. We also support building resilience at national, institutional and

community levels as part of our humanitarian and development work. Disaster risk

reduction is a priority in the collaboration between the UK and China in the new

development partnership.

Host – United Nations Development Programme(UNDP)

UNDP promotes sustainable human development to help build resilient nations and

to empower people to build better lives. As the UN's development network, UNDP

draws on world-wide experience to assist China both in developing solutions to its

own ongoing development challenges, and in its South-South cooperation and

engagement in global development. Domestically, UNDP China’s work focuses on

Good Governance, Energy & Environment, Poverty Reduction, and Disaster

Management. In terms of global and south-south work, the focuses are trilateral

cooperation in third countries, experience sharing on foreign aid systems, global and

regional issues, private sector engagement, and sharing development experiences

and lessons through south-south dialogue.

Organizer- Provincial Disaster Reduction Center of Sichuan

Established in July, 2009, Provincial Disaster Reduction Center of Sichuan is an

institution directly under the Department of Civil Affairs of Sichuan Province. Its

functions include information service, scientific research, technological development,

publicity campaigns, training and exchange in the field of disaster reduction and

relief at provincial level. It is also responsible for integrating and coordinating the

four-tier provincial emergency response and command system and routine affairs of

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Expert Commission of Sichuan Provincial Commission of Disaster Reduction.

3. Host City—Chengdu, Sichuan Province

Chengdu has been renowned as “a city of abundance” since ancient China. Being the

capital of Sichuan Province, Chengdu covers an area of 12,390 square kilometers and

boasts a population of 14.17 million. Chengdu is located in central Sichuan and lies in

the hinterland of Chengdu plain in western part of Sichuan basin. It is the logistic,

commercial, technological, financial, transportation and communication hub of

southwestern China as well as its cultural and educational centre. Chengdu is the

core of the economic growth in the western region and the most attractive inland

city for employment and investment. It’s also the first Asian city crowned “an

international city of gastronomy” and is enlisted in China’s Top Tourist Cities.

Chengdu, Sichuan