OPERATIONS MANUAL
INDEX CHAPTER CONTENT PAGES
Chapter 1 Overview and Mission Statement
Chapter 2 Contact List
Chapter 3 Race Week Timeline
Chapter 4 10K Course
Chapter 5 Start Area Plans
Chapter 6 Finish Area Plans
Chapter 7 Audio Plans
Chapter 8 Course Food & Beverage Plan
Chapter 9 Parking and Shuttle Plan
Chapter 10 Lead & Follow Vehicle Plan
Chapter 11 Registration and Packet Pickup Plan
Chapter 12 Health Expo and Pasta Dinner
Chapter 13 Children’s Fun & Run Event
Chapter 14 Back-to-the-Road-Crew 1 Mile Course
Chapter 15 Medical Plan
Chapter 16 Contingency Plan
Chapter 17 Communications Plan
Chapter 18 Course Entertainment
Chapter 19 Waste Removal Plan
Chapter 20 Sponsorship Fulfillment
Chapter 21 Officials Program
Chapter 22 Audio Scripts
Chapter 23 Elite Athlete Program
Chapter 24 Materials and Equipment Needs
DATE OF THIS VERSION: May 5, 2011 PAGE 2
CHAPTER 1 OVERVIEW
The 35th annual Bellin Run will take place Saturday, June 11, 2011. Over 16,000 runners and walkers of all ages and abilities are expected to take part in this 10K event.
Dave McGillivray Sports Enterprises, Inc. (DMSE) has been retained to handle the design, operational planning and execution of the event. Bellin employees will perform various functional roles as they have in the past. Team members of DMSE will supplement the Bellin team.
This operations manual is intended to serve as a comprehensive planning guide for all areas of the event.
EVENT MISSION STATEMENT
The mission of the Bellin Run is to offer a world class running event to the citizens of Northeast Wisconsin and promote the health and wellness of the entire community.
A byproduct of achieving this mission is a financial contribution to the Bellin College of Nursing each year.
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BRIEF HISTORY OF THE EVENT
The Bellin Run was started in 1977. That year, members of the Bellin staff organized the Bellin Run for Hearts 10K Dedication Run to dedicate the grand opening of the hospital’s new cardiac care unit. It was intended to be a one-time-only event. With minimal promotional investment, the run attracted over 700 participants. Impressed with the large turnout, the administration at Bellin agreed to make the run an annual tradition.
The organization and course design for the first Bellin Run was undertaken by George Kerwin. Kerwin began his career at Bellin in 1971 as director of housekeeping and admissions. Today, Kerwin is president of Bellin Health. The Bellin 10K course has changed very little in the past 33 years and has had only three race directors, all of them Bellin employees. Randy Van Straten, Corporate Development Director, has been the director for the past 11 years.
Historically, the Bellin Run has always been organized almost entirely with internal associates at Bellin taking on various functional roles. The run has shown steady growth, most notably in the past five years, and drew more than 15,000 registrants and just under 13,000 finishers in 2008. See the chart on the next page for registrant totals over the past 32 years.
After the 2007 event, Bellin organizers recognized that the growth in participant numbers was beginning to overwhelm the physical capacity of the start and finish areas. In order to position the event for continued growth, Bellin retained Dave McGillivray Sports Enterprises, Inc. (DMSE), a respected leader in participatory athletic event planning.
Since being hired, the DMSE team incorporated several changes to the event including the relocation of the finish line to Webster Avenue (2008), the relocation of the pre- and post-race gathering area to Astor Park (2009), the implementation of a wave start (2010), and the return to a corral start (2011). These changes enabled Bellin to successfully accommodate 37% growth over the past three years. DMSE continues to take steps to streamline the event and position it for additional growth.
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CHAPTER 2 CONTACT LIST
BELLIN PERSONNEL (* designates need for two-way radio on race weekend)
NAME TITLE/ROLE PHONE / EMAIL Barb Meyer* Registration Director Work (920) 433-7927 Cell (715) 460-0811 Email [email protected] Bonnie Parrott Medical Team Work **NEEDED** Email [email protected] Carol Morris Instructor, Bellin College Work (920) 433-6625 (BC liaison) Cell (920) 371-3855 Email [email protected] Chad Carter LAT, Bellin XL Work (920) 430-4786 Bellin Medical Bike Director Cell (920) 676-4434 Email [email protected] Dana Bzdawka* Media Relations Director Work (920) 433-7811 Cell (920) 619-7811 Email [email protected] Debbie Leoni* Kids’ Entertainment Director Work (920) 433-7855 Cell (920) 664-0411 Email [email protected] Femi Cole Asst. Media Relations Work (920) 433-7814 Cell (920) 619-7810 Email [email protected] Greg Gross Information Services Work (920) 433-3551 Cell (920) 606-8607 Email [email protected] Jamie Fisher* Water Station Delivery Work (920) 433-3794 Cell (920) 639-5719 Email [email protected] Janelle Ihde Merchandising Coordinator Work (920) 436-8601 x2675 Email [email protected] Jennie Granberg Administrative Assistant Work (920) 445-7296 Meeting Scheduling Cell (920) 660-1088 Email [email protected]
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BELLIN PERSONNEL (continued) (* designates use of Course Two-Way Radio)
NAME TITLE/ROLE PHONE / EMAIL Linda Maxwell Elite Runner Program Work (920) 491-1181 Coordinator Cell (920) 217-5695 Email [email protected] Lindsey Moore Marketing Work (920) 433-7870 Cell (920) 390-9081 Email [email protected] Lori Granberg Bellin Run Health Expo Work (920) 430-4550 Coordinator Cell (920) 606-2656 Email [email protected] Matt Rentmeester Bellin College Work (920) 433-6657 Email [email protected] Moira Greene Website design Work **NEEDED** Email [email protected] Nate Vandervest Run-a-Better-Bellin Director Cell (920) 412-1819 Email [email protected] Patti Bishop Bellin ER Cell (920) 819-0676 Email [email protected] Dr. Paul Casey Medical Director Work (920) 433-3646 Cell (920) 264-5055 Email [email protected] Randy Van Straten Executive Race Director Cell (920) 676-5502 Email [email protected] Ric Rendon Vehicle Supply Coordinator Cell (414) 202-9436 Email [email protected] Roland Schmidt* Medical Coordinator Cell (920) 676-1511 Email [email protected] Ron Wright Food Tent Director Cell (920) 217-3176 Email [email protected] Selys Perry Volunteer Coordination Work (920) 433-6092 Cell (920) 327-9286 Email [email protected] Terry Beeck Elite Athlete Assistant Cell (920) 265-4044 Email [email protected] Tia De Leers Bellin Kids For Running Work (920) 433-3720 Program Coordinator Cell (920) 559-0010 Email [email protected] Captain Tom Brault* Security Work (920) 433-7919 Cell (920) 615-5541 Email [email protected]
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DMSE PERSONNEL (BOSTON CREW) (* designates use of Security Two-Way Radio)
NAME TITLE/ROLE PHONE / EMAIL Dave McGillivray* Race Director Work (617) 236-1652 Cell (617) 212-6002 Email [email protected] Ed Wiederhold Start/Finish Water Cell (781) 248-2590 Email [email protected] Fran Kramer Registration Tent Cell Email Jack Leduc Announcer / Cell (508) 250-3087 Crowd Movement Email [email protected] Josh Nemzer* Start/Finish Work (617) 696-3324 Cell (617) 201-3091 Email [email protected] Mike Barry Water Delivery/Course Cell (617) 512-6466 Email [email protected] Roger Boyle Start/Finish Cell (508) 259-7368 Email [email protected] Ron Kramer* Lead Vehicle Coordinator Cell (561) 252-5159 Email [email protected] Tim Barry Oneida Misting Machine Cell (339) 234-1344 Email [email protected] Tom O’Brien Water Delivery/Course Cell (781) 267-0673 Email [email protected] [email protected]
DATE OF THIS VERSION: May 5, 2011 PAGE 8
DMSE PERSONNEL (GREEN BAY CREW)
NAME TITLE/ROLE PHONE / EMAIL Angie Pestka Registration Tent Cell (920) 494-7090 (Packet Pickup) Email [email protected] Ann Scholl General Labor Cell (920) 205-2624 Email [email protected] Bob Frievalt General Labor Cell (920) 662-1490 Email [email protected] Brett Maxwell General Labor Cell (920) 265-2560 Email [email protected] Brian Stenzel Signage Cell (920) 621-2408 Email [email protected] Dan Johanski General Labor Cell (920) 371-3283 Dan Konop Shuttle Attendant Cell (920) 246-0171 Email [email protected] Greg Boex General Labor Cell (920) 621-6908 Email [email protected] Jeff DesJardins General Labor Cell (920) 265-5809 Email [email protected] Jody Weyers Registration Tent Cell (920) 619-8387 (T-Shirt Pickup) Email [email protected] John Mory* Course Director Cell (920) 606-3216 Email [email protected] Kelly Poppele Registration Tent Cell (920) 246-8360 (Packet Pickup) Email [email protected] Matt Day General Labor Cell (414) 698-8058 Email cnmne27@yahoo Mike Fisher General Labor Cell (920) 360-8181 Email [email protected] Robert Myette General Labor Cell (920) 217-3900 Email [email protected] Sean Ryan* Senior Event Manager Cell (920) 606-2458 Email [email protected] Stosh Stiloski General Labor Cell (920) 621-6327 Email [email protected] Susan Elsner-Navarro Registration Tent Cell (920) 360-0132 (T-Shirt Pickup) Email [email protected] Vincent Price General Labor Cell (920) 544-1285 Email [email protected]
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VENDOR CONTACT INFORMATION COMPANY CONTACT NAME PHONE / EMAIL AAA Sanitation Bruce Van Eperen Work (920) 336-5409 (porta-potties) Cell (920) 371-2336 Always Available Seating Dick and Steve Koltz Work (920) 864-7446 Cell (920) 360-4307 ASPIRO Paul Cantwell Work (920) 593-4370 Email [email protected] Black Dog Productions Jeff Van Straten Cell (920) 676-1598 Email [email protected] Celebrations Jerry McDonough Work (920) 330-9125 (tents) Missy Heroux Cell (920) 606-7051 Email [email protected] ColorTech Mike Klaus Work (920) 337-0660 (ground decals) Mike Cell (920) 819-3634 Email [email protected] FunPros Wayne Cell (920) 574-4676 (inflatable kids games) Gerczak’s Liquor (Ice) John Gerczak Work (920) 497-7070 Green Bay Expo Services Rob Posewitz Work (920) 434-0815 Cell (920) 676-1915 Email [email protected] Green Bay Packers Kurt Fielding Work (920) 569-7871 (misting fans) Cell (920) 737-5065 JW Industries Work (920) 865-7307 (bleachers) Emai [email protected] Lakeshore Athletic Services Tyler Danen (delivery) Cell (608) 395-5665 Ryan Richards (sales) Cell (608) 209-6958 Email [email protected] Lamer’s Bus Lines Cindi Lawler Work (920) 496-3600 x 10115 (buses) Cell (920) 609-5613 Email [email protected] New Community Shelter Janet Van Dreel Work (920) 437-3766 (leftover food) Cell (920) 676-9905 Pepsi (Gatorade) Perry Hunsader Work (920) 336-3111 x359 Cell (920) 639-9661 Email [email protected] Ramco Rob Foeller Work (920) 468-5035 (cone rental) Cell (920) 621-7701 River City Ice (Ice) Sam Sanders Work (920) 337-0733 Cell (920) 680-0159 Sharper Edge Landscaping Mike Cell (920) 371-4455 United Rentals Catherine Peters Work (920) 336-2144 Cell (920) 371-1656 Email [email protected] Waste Management Dan Roddan Work (920) 469-4831 Cell (920) 680-7101 Email [email protected]
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PUBLIC SAFETY COMMITTEE COURSE SUBCOMMITTEE
ORGANIZATION CONTACT NAME PHONE / EMAIL DMSE, Inc. Sean Ryan Cell (920) 606-2458 (Subcommittee Chair) Email [email protected] DMSE, Inc. Dave McGillivray Cell (617) 212-6002 (Race Director) Email [email protected] DMSE, Inc. John Mory Cell (920) 606-3216 (Course Director) Email [email protected] DMSE, Inc. Josh Nemzer Cell (617) 201-3091 Email [email protected] Allouez Public Safety Officer Dan Sandberg Cell (920) 621-8759 Email [email protected] Allouez Public Works Jim Cigelski Cell (920) 621-8749 Email [email protected] Bellin Security Sgt. Thomas Brault Cell (920) 615-5541 Email [email protected] Brown County Jim Burkel Cell (920) 662-2174 Highway Department Email [email protected] Brown County Captain Randy Schultz Cell (920)676-6512 Sheriff’s Department Email [email protected] Brown County Lt. Scott Semb Work (920) 448-4456 Sheriff’s Department Email [email protected] GB DPW Race Day Contact Cell (920) 660-6314 GB Traffic/Engineering Tom Schuurmans Cell (920) 609-2037 Email [email protected] GB Police Department Lt. Bill Bongle Cell (920) 639-1153 Email [email protected]
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PUBLIC SAFETY COMMITTEE MEDICAL SUBCOMMITTEE
ORGANIZATION CONTACT NAME PHONE / EMAIL Bellin Medical Coordinator Roland Schmidt Cell (920) 676-1511 (Subcommittee Chair) Email [email protected] Bellin Medical Director Dr. Paul Casey Cell (920) 264-5055 Allouez Fire Department Ed Piontek Cell (920) 680-7282 Email [email protected] Bellin ER Patti Bishop Cell (920) 819-0676 Email [email protected] Bellin LAT Chad Carter Cell (920) 676-4434 Medical Bike Captain Email [email protected] Bellin LAT Denise Ellis Cell (920) 655-0212 Email [email protected] GB Fire Department Ann Peggs Cell (920) 621-7692 Email [email protected] GB Fire Department Dustin Ridings Cell (920) 621-7692 Email [email protected]
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CHAPTER 3 EXECUTION TIMELINE
FRIDAY, MAY 20TH
Morning Bellin Run sign goes up under skywalk
WEDNESDAY, JUNE 1ST
Morning Final Joint Public Safety Committee Meeting (Course Subcommittee + Medical Subcommittee)
Final orders of signage
Order underground utility locates for Astor Park
PODS storage box delivered to Bay Promotions for event t-shirts
Paint arrows at each turn along the course route.
FRIDAY, JUNE 3RD
Morning Final Bellin Ops Team Meeting
Call Keith Wilhelm (Green Bay Parks Dept.) to confirm prep of Baird Park and Astor Park.
Piontek Trucking refrigerated semi-trailer delivered to ASPIRO for food bag assembly
Locates performed in Astor Park
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MONDAY, JUNE 6TH
Paint/cone tent and bleacher locations Astor Park and Baird Place Park Supervising: Sean R
Deliver postcards to neighbors around Astor Park Supervising: Sean R and John M
TUESDAY, JUNE 7TH
Vendor management • Tent set up • Table and chair delivery • Gator delivery • Propel scooter delivery • Two-way radio delivery Supervising: Sean R
Lead Vehicle Pickup • (3) vehicles at S&L Motors Supervising: Sean R Workers: Bob M, Dan J, Mike F
Box Truck Pickup • (2) box trucks at U-Haul • (1) box truck at Penske Supervising: John M Workers: Brett M, Greg B, Jake L
Transport signs and equipment from Martin storage into Spaghetti Tent Equipment/Materials Needs: • Box trucks Supervising: John M Workers: Dan J, Bob M, Brett M, Dan J, Greg B, Jake L, Mike F
Noon - Lunch in Astor Park (SANDWICH WRAPS) Picking up: Sean R
EVENING…
Pick up DMSE Associates Supervising: Sean R Workers: Bob M
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WEDNESDAY, JUNE 8TH – OVERVIEW OF DAY
Vendor management • Box truss delivery • Generators • Stage delivery and set up • Scaffolding delivery • Bleacher delivery • Job trailer delivery (De Leers) Confirming: Sean R
Team Meeting (DMSE and local labor) 8:00 am – 9:00 am • Introductions • Overview of race week schedule • Overview of floor plans • Announce project teams and assignments
Grounds Walk Through 9:00 am – 10:00 am
Build Hours - Morning 10:00 am – Noon
Lunch in Astor Park (SUB SANDWICHES) Noon – 12:30 pm
Build Hours – Afternoon 12:30 pm – 4:30 pm
Water Station Captain Training 5:30 pm
Overnight Security in Astor Park 6:00 pm – 6:00 am
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WEDNESDAY, JUNE 8TH – PROJECTS & PROJECT TEAMS
LEAD VEHICLE PLANNING Activities: • Pick up Josh N at airport • Set up course vehicles • Assemble media seating Supervising: Ron K Workers: Bob M, Jack L, Jeff D
START/FINISH DETAILED PLAN REVIEW Activities: • Review detailed start area plan Supervising: Brian M Present: Sean R, Dave M, Josh N
BOX TRUCK PICK UPS Activities: • Marathon Storage: (100) 8-foot barricades • Marathon Storage: (40) pallets [or as many as possible] • Marathon Storage: (6) medals hanging racks • Lambeau Field: Pick up (2) misting fans at Lambeau Field (Kurt Fielding) • Power Plant Building: 10K Finisher Medals • Keep: Medals racks and medals in Penske Truck (towards front) • Deliver: Set barricades in/around Pasta Dinner Tent • Deliver: Set barricades in/around Registration Trailer • Deliver: Set barricades in/around Registration Tent • Deliver: Pallets in Registration Tent t-shirt areas per diagram (see Chapter 11) • Deliver: Pallets (if any) to Merchandise Tent Supervising: John M Workers: Bob B, Dan J, Jeremy J, David A, Tom O Equipment/Materials Needs: • (3) box trucks • Keys to marathon storage • Marathon barricades • Pallets for registration tent • Trussing from Lighthouse Productions
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WEDNESDAY, JUNE 8TH – PROJECTS & PROJECT TEAMS (CONTINUED)
TABLES AND CHAIRS Activities: • Set tables and chairs under Registration tent • Set tables and chairs under Pasta Dinner tent • Set tables and chairs under Expo tents • Set tables and chairs under Corporate Challenge tents Supervising: Mike B Workers: Brett M, Mike F, Greg B, Jake L, Tim B Equipment/Materials Needs: • Tables and chairs
ASTOR PARK SIGNAGE Activities: • Put up signs in/around Registration Tent • Put up signs in/around Expo Tents • Put up signs in/around Pasta Dinner Tent • Put up First Aid Tent high-rise sign • Put up Kids’ Entertainment high-rise sign • Erect Corporate Challenge signs • Set up box truss gateways and signs in Astor Park (Registration Tent, Pasta Tent, Merchandise Area, Basketball Court) • Set up box truss gateways and signs in Baird Place Park (start corrals) Supervising: Ed W Workers: Ann S, Howard L Equipment Needed: • Box truss gateways (Kevin at Lighthouse Productions) • Signs (in Spaghetti Dinner Tent) • Zip ties and snips
5:30 PM - WATER STATION CAPTAIN TRAINING Activities: • Provide an overview to water station captains Supervising: Jamie F and Sean R Present: Howard L, Jake L, Mike F Equipment Needed: • Water station equipment
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THURSDAY, JUNE 9TH – OVERVIEW OF DAY
Vendor management • PODS (t-shirts, merchandise) delivery • United Rentals: 2 forklifts, 2 scissors lifts, 2 30’ boom lifts. • Main medical tent delivery and set up (evening/5 pm) Supervising: Sean R
Team Meeting in Astor Park (Spaghetti Dinner Tent) 8:00 am – 8:15 am • Introductions • Start Line Plan Presentation • Announce project teams and assignments
Start Line Plan Presentation (Spaghetti Dinner Tent) 8:15 am – 9:00 am Supervising: Brian M, Sean R Attending: All personnel except for Aaron M, Howard L, Jake L, Jamie F, Mike F Equipment Needed: • LCD Projector • Screen • Laptop • Electrical Cords • Operating Generator
Build Hours - Morning 9:00 am – Noon
Lead Vehicle Plan Review (Spaghetti Dinner Tent) 9:00 am – 10 am Supervising: Ron K, John M Attending: Bob M, Dave M, Jack L, Sean R Equipment Needed: • Same as above
Lunch in Astor Park (PIZZA) Noon – 12:30 pm
Build Hours – Afternoon 12:30 pm – 4:00 pm
Happy Hour (The Lorelei) 4:00 pm (or earlier)
Main Medical Tent Set Up 5:00 pm
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THURSDAY, JUNE 9TH – PROJECTS & PROJECT TEAMS (MORNING)
PACKET TRANSPORT Activities: • Call Barb Meyer (715-460-0811) to confirm pick up and coordinate • Transport packets and tables from Allouez Mall building to registration trailer Supervising: Howard L Workers: Aaron M, Jake L, Jamie F, Mike F Equipment Needed: • 2 box trucks
FLAG SET UP Activities: • Set up course flags and start area flags in 725 Webster Building Supervising: Aaron M Workers: Brian M, Jeff D Equipment Needed: • Course Flags and Start Area Flags
T-SHIRT TRANSPORT Activities: • Move t-shirts from POD #1 to registration tent pallets per diagram (Chapter 11) Supervising: Josh N Workers: Brett M, Dan J, Greg B, Mike B
MERCHANDISE TRANSPORT Activities: • Move merchandise from POD #2 to Merchandise Tent (Chapter 12) Supervising: Bob B Workers: David A, Jeremy J, Tom O, Vincent P Equipment Needed: • Pallets • Utility Carts
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THURS., JUNE 9TH – PROJECTS & PROJECT TEAMS (MORNING) - CONTINUED
SIGNAGE TEAM Activities: • Review/complete Astor Park signage set up • Erect Corporate Challenge signs • Hang vertical start line banners • Put up stakes and sign (if available) in front of NEW ENT on Webster & Eliza Supervising: Brian S, Linda M (for Corporate Challenge Village) Workers: Ed W, Ann S, Kelly P Equipment Needed: • Zip ties • Snips • Safety vests and orange cones • Scissors lift • Ground stakes
WATER STATION TRUCK LOADING Activities: • Load trucks for Saturday water station Supervising: Jamie F Workers: Howard L, Jake L, Mike F Equipment Needed: • 2 box trucks
VENDOR DELIVERIES Activities: • Assist with directing arriving equipment and materials Supervising: Bob M, Ron K
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THURSDAY, JUNE 9TH – PROJECTS & PROJECT TEAMS (AFTERNOON)
BARRICADE SET UP CREW #1 (Northbound starting at Webster & Porlier) Activities: • Offload barricades from Lakeshore Athletics truck • Lay barricades in terrace along road Supervising: Josh N Workers: Brett M, Dan J, David A, Jeremy J, Greg B, Mike B Contractor: Lakeshore Athletic Services
BARRICADE SET UP CREW #2 (Northbound starting at Clay & Lawe) Activities: • Offload barricades from Lakeshore Athletics truck • Lay barricades in terrace along road Supervising: Brian M Workers: Bob B, Ed W, Tim B, Tom O, Vincent P Contractor: Lakeshore Athletic Services
START/FINISH CHUTE SPONSOR SIGNS Activities: • Place sponsor signs on start/finish chute barricades Supervising: Brian S Workers: Ann S, Jeff D, Kelly P Equipment Needed: • 2 Utility Carts • Zip ties • Snips • Safety vests and orange cones
4:00 PM OR EARLIER CREW GATHERS AT LORELEI (1412 S. WEBSTER) FOR HAPPY HOUR
7:00 PM TEAM DINNER AT TITLETOWN BREWING COMPANY
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FRIDAY, JUNE 10TH – OVERVIEW OF DAY
Vendor management • Refrigerated truck delivery (Piontek) • Ice trailer delivery (Gerczak) • Audio system set up (Lighthouse Productions) • No parking sign set up (Allouez DEO)
Refrigerated Trucks arrive to 725 Webster 6:00 am – 7:00 am Supervising: Sean R
Team Meeting in Astor Park (Spaghetti Dinner Tent) 9:00 am – 10:00 am In attendance: All personnel • Introductions • Review schedule of day • Review Saturday Start Area plan • Announce project teams and assignments
Exhibitor Set Up in Astor Park 10:00 am – 2:00 pm
Build Hours - Morning 10:00 am – Noon
Lunch (COOK OUT) Noon – 12:30 pm
Children’s Run Meeting (Spaghetti Dinner Tent) 12:30 pm – 1:30 pm
Build Hours – Afternoon 1:30 pm – 3:00 pm
Astor Park Perimeter Roads Close 2:00 pm
Registration/Packet Pick Up/Expo Open 3:00 pm
DJ Music and PA Announcements begin 3:00 pm
Dinner Begins 4:00 pm
DMSE Team Dinner (pasta dinner tent) 4:05 pm
Joints Walk 4:30 pm
Children’s Run Volunteer Briefing 5:30 pm
Children’s Run Starts 6:00 pm
Children’s Run Ends 7:00 pm
Expo / Registration / Dinner Closes 8:00 pm
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FRIDAY, JUNE 10TH – PROJECTS & PROJECT TEAMS (MORNING)
FINAL PACKET TRANSPORTATION FINAL WATER STATION TRUCK LOADING AND PICKUPS Activities: • Final transport of packets from Allouez Mall to registration tent (if any) • Inventory and review supplies on water station trucks • Pick up any needed items Supervising: Jamie F Workers: Howard L, Jake L, Mike F Equipment Needed: • 2 Box trucks
PACKET AND T-SHIRT SET UP Activities: • Transport packets from back of registration trailer into Registration Tent • Assist with unpacking t-shirts from tent pallets onto tables Supervising: Josh N Workers: Bob B, Jesse D, Tim B, Tom O, Vince P
GATEWAY AND SIGNAGE SET UP IN BAIRD PLACE PARK • Set up box truss gateways and signs in Baird Place Park (start corrals) • Set up start corral entrance signs in Baird Place Park and at Clay & Lawe • Set up corral directional signs on Porlier, Clay and Baird Park Supervising: Brian M, Brian S Workers: Ann S, Dan J, Jeff D, Kelly P, Mike B [BREAK INTO TWO-PERSON TEAMS] Equipment Needed: • Utility Carts • Box truss gateways (Kevin at Lighthouse Productions) • Signs (in Spaghetti Dinner Tent) • Zip ties and snips
CHILDREN’S RUN SIGNAGE SET UP PICK UP HELIUM TANK (RIC RENDON) AND FILL BALLOON PLACE SIGNS ON BLEACHERS Activities: • Inflate red balloon • Erect directional signs in park • Prepare signs for start/finish Supervising: Stosh S Workers: David A, Jeremy J Equipment Needed: • Utility Cart • Scissors lifts • Helium Tank • Signs
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FRIDAY, JUNE 10TH – PROJECTS & PROJECT TEAMS (MORNING) - CONTINUED
TRASH CONTAINER SET UP Activities: • Find Penske Truck and park it behind the Spaghetti Dinner Tent. • Pick up 64-gallon totes at Power Plant and move around Astor and Baird Park. • Obtain garbage bags from Ric Rendon in Power Plant • Place cardboard trash containers around Astor Park. • Deliver other containers to east side of 725 Webster Building beneath overhang • Line all trash containers. Supervising: Bob M Workers: Jack L, Ron K, Sheldon M Equipment Needed: • Penske truck • Trash containers • Garbage bags
EXHIBITOR LOAD IN Activities: • Wait behind DeLeers Trailer (south side of Registration Tent) for exhibitors that need assistance with loading in equipment or supplies. • Assist Lori Granberg (Expo Coordinator) with any needs for set up. Supervising: Brett M Workers: Greg B Equipment Needed: • Utility Cart
REVIEW COURSE SIGNS Activities: • Verify location and inventory of all course signs. Supervising: John M Workers: Aaron M Equipment Needed: • All course flags
CONFIRM LOCATION AND SET UP OF AUDIO SYSTEMS Activities: • Verify that vendor has set up audio equipment per plan • Troubleshoot any problems Supervising: Sean R, Brian S
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FRIDAY, JUNE 10TH – PROJECTS & PROJECT TEAMS (AFTER LUNCH)
WATER STATION LOADING – FINAL INVENTORY Activities: • Load trucks for water station delivery Supervising: Jamie F Workers: Howard L, Jake L, Mike F
BAIRD PLACE PARK WATER TENT SET UP Activities: • Set up all supplies beneath water tent in Baird Place Park Supervising: Ed W Workers: Ann S, Kelly P, Vincent P Equipment Needed: • Forklift • Water station supplies (ask Jamie and Howard)
SHOPKO SHUTTLE SIGN SET UP Activities: • Set up signs in front of ShopKo at East Town Mall (west side) and Bay Park Square (east side between ShopKo and movie theater) Supervising: Bob M Workers: Jack L, Ron K Equipment Needed: • Pick up truck • Signs (to be secured to a p • Ladder, zip ties and snips
CHILDREN’S RUN START/FINISH SIGN SET UP (2 pm) Activities: • Set up scissors lifts and start/finish banners on Roosevelt • Set up start/finish barricade chutes • Place signs on start entrance chute and exit chutes • Confirm placement of bleachers for spectators • Confirm location of water bottles and medals Supervising: Brian S Workers: Bob B, Brian M, David A, Jeremy J, Stosh S, Tim B, Tom O Equipment Needed: • Scissors lifts • 16 barricades • Start/Finish Banners
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FRI., JUNE 10TH – PROJECTS & PROJECT TEAMS (AFTER LUNCH) - CONTINUED
EXPO LOAD IN/SET UP Activities: • Assist Lori Granberg (Expo Coordinator) with any needs for load in of vendors and table set up. Supervising: Josh N Workers: Brett M, Dan J, Greg B, Jeff D, Sheldon M
LOAD COURSE SIGNS Activities: • Load all course flags and bases in pickup truck. • Cover with tarp and secure in case of rain overnight. Supervising: John M Workers: Aaron M Equipment Needed: • Pick up truck • Course flags and bases • Tarp
DATE OF THIS VERSION: May 5, 2011 PAGE 26
FRIDAY, JUNE 10th – CHILDREN’S RUN STAFFING
ANNOUNCING Zone 1 Announcements (west end): Scott Grathen Zone 2 Announcements (east end by Children’s Run): Jack L Assistants: Ron K (verifying “All Clear” prior to each wave)
PRE-RACE STAGING AREA (EAST END OF ASTOR ON BASKETBALL COURT) Supervising: Ann S Assistants: Bob M, Kelly P
START CHUTE ENTRANCE Supervising: Jeremy J Assistants: Aaron M, David A, Dan J,
ROOSEVELT START/FINISH LINE (CHECKPOINT #1) Supervising: Josh N Assistants: Brian M, John M, Jesse D
START LINE BANNER HOLDERS Supervising: Josh N Assistants: Ed W, Vince P
COURSE MONITORS Checkpoint #1 – Midpoint of Roosevelt: See Start/Finish Line above Checkpoint #2 – Corner of Roosevelt & Eliza: Ron K Checkpoint #3 – Midpoint of Eliza: Jeff D Checkpoint #4 – Corner of Eliza & Clay: Tim B Checkpoint #5 – Midpoint of Clay: Bob B Checkpoint #6 – Corner of Clay & Porlier: Mike B Checkpoint #7 – Midpoint of Porlier: Sheldon M Checkpoint #8 – Corner of Porlier & Roosevelt: Tom O
EXIT CHUTE Supervising: Brian S Assistants: Brett M, Greg B, Stosh S
WATER BOTTLE & MEDALS HANDOUT Supervising: Howard L, Jake L, Jamie F, Mike F
TRASH DUTY IN PARK PLACE FULL BAGS IN BACK OF PENSKE TRUCK BEHIND PASTA DINNER TENT Supervising: Workers: Volunteers (Astor East River Neighborhood Association)
DATE OF THIS VERSION: May 5, 2011 PAGE 27
FRIDAY, JUNE 10TH – AFTER CHILDREN’S RUN
MOVE SMALL BLEACHERS FROM ELIZA TO CLAY USING FORKLIFT Supervising: Brian S Workers: Dan J, Jeff D, Mike B, Tom O, Vincent P
CHANGE TABLE LAYOUT UNDER SPAGHETTI DINNER TENT RESET TRUSS SIGNAGE TO GATORADE Supervising: Jeremy J Workers: David A, Ed W, Stosh S, Tom O
MOVE (60) TABLES FROM DINNER TENT TO WATER STATION TABLE TRUCK MOVE (5) TABLES FROM EXPO TENTS TO WATER STATION TABLE TRUCK DELIVER (14) TABLES TO CASS CUL-DE-SAC MOVE (1) TABLE FROM DINNER TENT TO KIDS REUNITE AREA KEEP (48) TABLES ON THE WATER STATION TABLE TRUCK Supervising: Jamie F Workers: Brett M, Greg B, Howard L, Jake L, Mike F
VERIFY THAT TRASH BAGS HAVE BEEN PLACED IN PENSKE TRUCK DRIVE PENSKE TRUCK TO DUMPSTERS BY POWER PLANT BUILDING VERIFY THAT MEDALS RACKS AND MEDALS ARE IN FRONT OF PENSKE TRUCK PARK BEHIND SPAGHETTI DINNER TENT Supervising: Bob M Workers: Jack L, Ron K, Sheldon M
FINAL SET UP OF WATER TENT IN BAIRD PLACE PARK UNLOCK PORTA-POTTIES IN BAIRD PLACE PARK Supervising: Ann S Workers: Kelly P, Greg B
FINAL LOADING OF COURSE SUPPLIES GET COOLER AND PICK UP BEER FOR FINAL REVIEW Supervising: John M Workers: Aaron M, Jesse D
TAKE DOWN ELITE AUTOGRAPH TENT Supervising: Celebrations Party & Event
FINAL WALK THROUGH OF START CORRALS Supervising: Brian M Attending: Dave M, Josh N, Sean R
DATE OF THIS VERSION: May 5, 2011 PAGE 28
SATURDAY, JUNE 11TH – OVERVIEW OF DAY Vendor management • Timing mats and results (SMA / Mike Proctor) • Start / finish decals (Colortech) • Astor Park audio system set up (Lighthouse Productions) • Baird Place Park / Webster Ave Audio System Start Up (Lighthouse Productions) • Morning announcements – All on one system (Scotty Grathen)
Webster & Mason Eastbound Closed 5:00 am Team Gathering (Spaghetti Dinner tent) 5:00 am Start Corral Set Up 5:15 am Schneider Truck Arrives (Porlier Street) 5:30 am Start Corrals Completed 6:15 am Start Team Leaders Meet Volunteers under Skywalk 6:30 am for Briefing and T-Shirt Handout DJ Music and PA Announcements begin 6:30 am Registration & Packet Pick Up opens 7:00 am Baird Park water station opens 7:00 am Start area volunteer briefing 7:00 am Start corral security established 7:30 am Welcome announcements 7:50 am Wheelchair start 7:55 am National anthem 7:56 am Cass Street Closed 7:58 am Corrals Separations Collapses 7:59 am Start 8:00 am First Finisher Crosses 8:28 am Anticipated Last Participants Begins 8:35 am Reopen East Mason Street Eastbound (target time) 9:00 am Course closes 10:30 am Awards ceremony 10:30 am Reopen Webster Avenue 11:00 am Post-race social gathering (Los Banditos East) 2:00 pm DMSE Boston crew flies out 4:00 pm
DATE OF THIS VERSION: May 5, 2011 PAGE 29
SATURDAY, JUNE 11th – PROJECTS & PROJECT TEAMS (5:15-6:15 AM)
DIRECT ARRIVAL OF SCHNEIDER TRUCK Supervising: Ron K
HOSPITAL RE-ROUTE SIGNAGE ERECTED COURSE FLAGS PUT OUT Supervising: John M Workers: Aaron M
COURSE WATER STATION SET UP Supervising: Jamie F Workers: Howard L, Jake L, Mike F
BAIRD PARK WATER STATION SET UP VERIFY THAT PORTA-POTTIED ARE UNLOCKED IN BAIRD PLACE PARK Supervising: Ann S
WATER BOTTLE HANDOUT SETUP Supervising: Ed W Forklift: Vincent P
FOOD BAG HANDOUT SETUP Supervising: Ron W Forklift: Jeff D
CLAY STREET INFO TOWER SET UP HANG START / FINISH LINE CLOCKS Supervising: Jack L Workers: Lakeshore Athletic Services
TRASH CONTAINER SETUP IN FINISH CHUTE AND BAIRD PLACE PARK MEDALS HANDOUT AREA SET UP Supervising: Bob M Workers: Brett M, Kelly P, Sheldon M, Tom O
SHUTTLE ARRIVAL Supervising: Dan K Workers: Barb K
FINAL BARRICADE AND GATEWAY SET UP SET CORRAL FLAGS IN PLACE Group 1 (Clay & Porlier Northbound) Supervisor: Brian M Group 1 Workers: Dan J, David A, Greg B, Jeremy J, Jesse D Group 2 (Webster & Porlier Northbound) Supervisor: Josh N Group 2 Workers: Bob B, Brian S, Mike B, Tim B
COURSE CLOCK SET UP Vendor: Lakeshore Athletic Services Contact for Time after Start: Sean R
DATE OF THIS VERSION: May 5, 2011 PAGE 30
SATURDAY, JUNE 11th – PROJECTS & PROJECT TEAMS (6:30 – 11:00 AM)
START PLATFORM Supervising: Sean R and Dave M
SECURE WEBSTER AT PORLIER Activities: • Set up barricades to prevent northbound flow of pedestrian traffic. • Positions yourselves on each corner on north side of Porlier wearing Race Vests. • Prevent pedestrian traffic from flowing to the start corrals via Webster. • Redirect all runners to flow “east on Porlier and north on Clay.” Supervising: Mike B Workers: Brett M, (2) Uniformed Security Guards
START CORRAL ORIENTATION Supervising: Brian M Attending: Bob B, Brian S, Dan J, David A, Greg B, Jeff D, Jeremy J, Jesse D, Josh N, Kelly P, Sheldon M, Tim B, Tom O, Vince P
CROWD INSTRUCTIONS (SCISSORS LIFT) Supervising: Jack L
COURSE WATER STATION SET UP Supervising: Jamie F Workers: Howard L, Jake L, Mike F
LEAD VEHICLES Supervising: Ron K Assistants: Aaron N, Bob M, John M
BAIRD PLACE PARK WATER STATION Supervising: Ann S Workers: Volunteers
BOTTLE HANDOUT Supervising: Ed W Workers: Volunteers
MEDALS HANDOUT Supervising: Dee S Workers: Volunteers
FOOD BAG HANDOUT Supervising: Ron W Workers: Volunteers
SHUTTLE ARRIVAL AND DEPARTURE Supervising: Dan K Helpers: Barb K
DATE OF THIS VERSION: May 5, 2011 PAGE 31
SATURDAY, JUNE 11th – PROJECTS & PROJECT TEAMS (7:00 AM)
START CORRAL TEAMS Supervising: Brian M
CORRAL #1 Supervising: Josh N Gate: Brian S Close Cass Street Barricades at 7:58 am: Brian S and Brian M Close Finish Chute Arch at Cass at 8:00 am: Brian S and Brian M Workers: 6 volunteers
CORRAL #2 Supervising: Tim B Gate: Vince P Workers: 6 volunteers
CORRAL #3 Supervising: Bob B Gate: Sheldon M Workers: 6 volunteers
CORRAL #4 Supervising: Jesse D Gate: Greg B Workers: 6 volunteers
CORRAL #5 Supervising: Dan J Gate: Kelly P Workers: 6 volunteers
CORRAL #6 Supervising: Tom O Gate: Jeff D Workers: 6 volunteers
CORRAL #7 Supervising: Jeremy J Gate: David A Workers: 10 volunteers
DATE OF THIS VERSION: May 5, 2011 PAGE 32
SATURDAY, JUNE 11th – PROJECTS AND PROJECT TEAMS (POST-RACE)
AREA/ITEMS TO BE CLEANED UP PLACE TO PUT AWAY ITEMS Astor Park: Bleachers Return Picked up by vendor Astor Park: Corporate Tent Signs Box truck to Mason Street storage Astor Park: Family Reunite Signs Box truck to Mason Street storage Astor Park: Registration Tent/Trailer Items Vans to 725 Webster Building Astor Park: Trash and Clothing Dumpsters in south lot of 725 Webster Astor Park: Water Tent Items Pitchers to hospital cafeteria Other items to Mason Street storage Baird Park: Trash and Clothing Dumpsters by Power Plant Baird Park: Water Tent Items Pitchers to hospital cafeteria Other items to Mason Street storage Course: Trash Pick Up Dumpsters by Power Plant Course: Water Stations Pitchers to hospital cafeteria Other items to Mason Street storage Finish Chute: Barricades Picked up by vendor Finish Chute: Food (leftover) Picked up by charity Finish Chute: Food Tables Move to Astor Park Finish Chute: Medals Racks Marathon Storage Garage Finish Chute: Water Bottles and Pallets Picked up by charity Medical Tent: Misting Fans Box truck to Lambeau Field Start Chute: Marathon Barricades Marathon Storage Garage Start Chute: Lakeshore Barricades Vnedor picks up Start/Finish Chute: Signs Box truck to Mason Street storage Start/Finish Chute: Trash and Clothing Dumpsters by Power Plant
DATE OF THIS VERSION: May 5, 2011 PAGE 33
CHAPTER 4 10K COURSE
COURSE DESCRIPTION
Over the past thirty-five years, the Bellin 10K course has changed very little. It is a simple loop course that starts and ends directly in front of Bellin Hospital in Green Bay, Wisconsin. The run starts beneath the hospital’s skywalk on Webster Avenue, a four-lane boulevard which is a major north-south arterial on the east side of the Fox River that divides Brown County.
Within the first few blocks, the course passes Grignon (“Grin-yon”) Street and enters the neighboring village of Allouez (“Al-loo-way”), a predominantly residential bedroom community. The majority of the course travels through Allouez.
The first two miles on Webster Avenue offer an eclectic mix of retail and residential. This section of the course also includes a rolling, almost imperceptible climb of roughly 100 feet in elevation gain. It is common for less experienced runners to overdo it during the first two miles due the subtle elevation gain and the adrenalin rush from being one of more than 10,000 runners.
At mile 2.1, runners turn left onto Greene Avenue and experience a downhill descent for nearly a mile. Just past mile marker 3, the runners turn left onto East River Drive. East River Drive is the lowest elevation point on the course and is in close proximity to the East River. On sunny days, the heat and humidity combine to make this one of the most treacherous areas of the course.
At mile 4, runners turn left onto St. Joseph Street and one quarter mile later turn right onto Libal Street, another major north-south arterial. After passing beneath a railroad crossing bridge, runners take a left turn onto Garland Street where they pass mile marker 5. Runners are only on Garland for one block before turning left on Van Buren then immediately right onto Hastings. This doubling back is necessary to achieve the 10K course distance.
Historically, the final turn for Bellin Run participants was right onto Clay Street off of Hastings. Beginning in 2008, the final segment of the course was changed to allow participants to finish on Webster Avenue in front of the hospital in the same area where they started. This provides a more spacious finish line crossing.
DATE OF THIS VERSION: May 5, 2011 PAGE 34
2011 BELLIN 10K RUN COURSE MAP
• Course Maps • Course Set Up Plan • Water Station Plan • First Aid Locations • Course Signage • Course Entertainment
DATE OF THIS VERSION: May 5, 2011 PAGE 35
COURSE CERTIFICATION The 2011 Bellin 10K Run course has been certified under USA Track & Field Guidelines. The certification number is WI-08008-DM.
INTERMEDIATE SPLITS All of the splits have been painted on the road using white paint with the name Bellin Run just beyond them.
START LINE Webster Avenue – east side of road 15’4” north of the skywalk
MILE MARKER 1.0 Webster Avenue – west side of road 7’6” north of the south driveway for Woodlawn Cemetery
MILE MARKER 2.0 Webster Avenue – west side of road 19’1” south of the crosswalk at Webster & Iroquois
MILE MARKER 3.0 Greene Avenue – north side of road 3’0” west of the fire hydrant directly in front of 807 Greene Avenue
5K East River Drive – west side of road 5’9” south of driveway at 2634 East River Drive
MILE MARKER 4.0 East River Drive – west side of road 41’7” south of telephone pole #171G4 (second pole south of St. Joseph Street)
MILE MARKER 5.0 Garland Street – south side of road 6’10” east of driveway at 1340 Garland
MILE MARKER 6.0 Clay Street – west side of road 45’11” north of the driveway at 914 Clay Street
FINISH LINE Webster Avenue – east side of road 7’2” south of the skywalk
DATE OF THIS VERSION: May 5, 2011 PAGE 36
COURSE TIMELINE
The following course timeline represents the reasonable estimates for arrival and departure of the runners at each intersection based on the earliest start (wheelchairs at 7:55 a.m.), the fastest anticipated pace (handcycles at 4 minutes per mile) and the slowest anticipated pace (walkers at 24 minutes per mile). In 2010, almost 300 people took more than 2 hours to finish the event. TRAVEL CROSS START FIRST MID END STREET STREET MILEAGE TIME WAVE PACK TIME DURATION Webster Avenue START LINE 0.00 7:55 AM 8:00 AM 8:15 AM 8:45 AM 0:50 Webster Avenue Porlier 0.09 7:55 AM 8:00 AM 8:16 AM 8:47 AM 0:51 Webster Avenue Eliza 0.19 7:55 AM 8:00 AM 8:17 AM 8:49 AM 0:53 Webster Avenue Emilie 0.30 7:56 AM 8:01 AM 8:18 AM 8:52 AM 0:56 Webster Avenue Grignon 0.40 7:56 AM 8:01 AM 8:19 AM 8:54 AM 0:58 Webster Avenue McCormick 0.50 7:57 AM 8:02 AM 8:21 AM 8:57 AM 1:00 Webster Avenue Catherine 0.53 7:57 AM 8:02 AM 8:21 AM 8:57 AM 1:00 Webster Avenue Garland 0.59 7:57 AM 8:02 AM 8:22 AM 8:59 AM 1:01 Webster Avenue Derby 0.61 7:57 AM 8:02 AM 8:22 AM 8:59 AM 1:02 Webster Avenue Allouez Place 0.64 7:57 AM 8:02 AM 8:22 AM 9:00 AM 1:02 Webster Avenue Hastings 0.68 7:57 AM 8:03 AM 8:23 AM 9:01 AM 1:03 Webster Avenue Kalb 0.79 7:58 AM 8:03 AM 8:24 AM 9:04 AM 1:05 Webster Avenue Beaupre 1.00 7:59 AM 8:04 AM 8:27 AM 9:09 AM 1:10 Webster Avenue St. Joseph St. 1.25 8:00 AM 8:05 AM 8:30 AM 9:15 AM 1:15 Webster Avenue Dauphin 1.53 8:01 AM 8:06 AM 8:33 AM 9:22 AM 1:20 Webster Avenue Allouez Avenue 1.60 8:01 AM 8:07 AM 8:34 AM 9:23 AM 1:22 Webster Avenue Miramar 1.68 8:01 AM 8:07 AM 8:35 AM 9:25 AM 1:23 Webster Avenue Mission 1.77 8:02 AM 8:07 AM 8:36 AM 9:27 AM 1:25 Webster Avenue Whitney 1.84 8:02 AM 8:08 AM 8:37 AM 9:29 AM 1:27 Webster Avenue St. Matthew's 1.94 8:02 AM 8:08 AM 8:38 AM 9:31 AM 1:29 Webster Avenue Iroquois 1.97 8:02 AM 8:08 AM 8:38 AM 9:32 AM 1:29 Webster Avenue Past Iroquois 2.00 8:02 AM 8:08 AM 8:38 AM 9:33 AM 1:32 Webster Avenue Greene Avenue 2.16 8:03 AM 8:09 AM 8:40 AM 9:37 AM 1:33 Greene Avenue Beaumont 2.27 8:04 AM 8:10 AM 8:42 AM 9:39 AM 1:35 Greene Avenue Ravine Way 2.33 8:04 AM 8:10 AM 8:42 AM 9:41 AM 1:37 Greene Avenue Oakwood 2.39 8:04 AM 8:10 AM 8:43 AM 9:42 AM 1:38 Greene Avenue Bittersweet 2.54 8:05 AM 8:11 AM 8:45 AM 9:46 AM 1:41 Greene Avenue Libal Street 2.61 8:05 AM 8:11 AM 8:46 AM 9:48 AM 1:42 Greene Avenue Greenwald 2.82 8:06 AM 8:12 AM 8:48 AM 9:53 AM 1:46 Greene Avenue Regina 2.89 8:06 AM 8:13 AM 8:49 AM 9:54 AM 1:48
Continued on next page…
DATE OF THIS VERSION: May 5, 2011 PAGE 37
COURSE TIMELINE, continued
TRAVEL CROSS START FIRST MID STREET STREET MILEAGE TIME WAVE PACK END TIME DURATION Greene Avenue Green Isle Ct 2.96 8:06 AM 8:13 AM 8:50 AM 9:56 AM 1:49 Greene Avenue Green Isle 3.00 8:07 AM 8:13 AM 8:50 AM 9:57 AM 1:50 Greene Avenue East River Dr 3.02 8:07 AM 8:13 AM 8:51 AM 9:58 AM 1:51 East River Drive Green Valley 3.10 8:07 AM 8:13 AM 8:52 AM 10:00 AM 1:52 East River Drive Clover 3.29 8:08 AM 8:14 AM 8:54 AM 10:04 AM 1:56 East River Drive Park Front Way 3.36 8:08 AM 8:15 AM 8:55 AM 10:06 AM 1:57 East River Drive Heyden 3.39 8:08 AM 8:15 AM 8:55 AM 10:07 AM 1:58 East River Drive East Mission 3.45 8:08 AM 8:15 AM 8:56 AM 10:08 AM 1:59 East River Drive Allouez Avenue 3.61 8:09 AM 8:16 AM 8:58 AM 10:12 AM 2:02 East River Drive Dauphin 3.70 8:09 AM 8:16 AM 8:59 AM 10:14 AM 2:04 East River Drive Brookridge 3.76 8:10 AM 8:16 AM 9:00 AM 10:16 AM 2:05 East River Drive Memory 3.82 8:10 AM 8:17 AM 9:00 AM 10:17 AM 2:07 East River Drive Karl 3.87 8:10 AM 8:17 AM 9:01 AM 10:18 AM 2:08 East River Drive Floral 3.93 8:10 AM 8:17 AM 9:02 AM 10:20 AM 2:09 East River Drive St. Joseph St 3.98 8:10 AM 8:17 AM 9:02 AM 10:21 AM 2:11 East River Drive St. Joseph 4.00 8:10 AM 8:17 AM 9:02 AM 10:22 AM 2:12 St. Joseph Street Libal Street 4.28 8:12 AM 8:19 AM 9:06 AM 10:28 AM 2:16 Libal Street Beaupre 4.51 8:13 AM 8:20 AM 9:09 AM 10:34 AM 2:21 Libal Street Kalb 4.70 8:13 AM 8:21 AM 9:11 AM 10:38 AM 2:24 Libal/Baird Street Hastings 4.83 8:14 AM 8:21 AM 9:12 AM 10:41 AM 2:27 Libal/Baird Street Garland Street 4.91 8:14 AM 8:22 AM 9:13 AM 10:43 AM 2:29 Libal/Baird St 1340 Garland 5.00 8:14 AM 8:22 AM 9:13 AM 10:43 AM 2:29 Garland Street Irwin Avenue 5.04 8:15 AM 8:22 AM 9:15 AM 10:46 AM 2:31 Irwin Avenue Hastings Street 5.11 8:15 AM 8:23 AM 9:16 AM 10:48 AM 2:33 Hastings Street South Clay St 5.38 8:16 AM 8:24 AM 9:19 AM 10:55 AM 2:38 South Clay Street Garland 5.44 8:16 AM 8:24 AM 9:20 AM 10:56 AM 2:39 South Clay Street McCormick 5.52 8:17 AM 8:24 AM 9:21 AM 10:58 AM 2:41 South Clay Street Grignon 5.63 8:17 AM 8:25 AM 9:22 AM 11:01 AM 2:43 South Clay Street Emilie 5.73 8:17 AM 8:25 AM 9:23 AM 11:03 AM 2:45 South Clay Street Eliza 5.83 8:18 AM 8:26 AM 9:24 AM 11:06 AM 2:47 South Clay St Before Porlier 6.00 8:18 AM 8:26 AM 9:26 AM 11:07 AM 2:49 South Clay Street Porlier Street 6.01 8:18 AM 8:26 AM 9:26 AM 11:08 AM 2:49 Porlier Street Webster Ave 6.02 8:19 AM 8:27 AM 9:27 AM 11:10 AM 2:51 Webster Avenue FINISH LINE 6.20 8:19 AM 8:27 AM 9:29 AM 11:15 AM 2:55
DATE OF THIS VERSION: May 5, 2011 PAGE 38
COURSE SAFETY PLAN
PUBLIC SAFETY COMMITTEE The Bellin Run Public Safety Committee includes a Medical Subcommittee and a Course Subcommittee. Each of the subcommittees met once and the larger Public Safety Committee met twice for joint meetings to plan the 2011 Bellin Run.
COURSE SAFETY WILL BE ACHIEVED VIA: • Street closures • No Parking notifications • Barricades • Police staffing at busy intersections • Volunteer staffing at less busy intersections • Scout, lead and follow vehicles on the course route
DATE OF THIS VERSION: May 5, 2011 PAGE 39
ROAD CLOSURES
The Bellin Children’s Run on Friday and the Bellin 10K Run on Saturday are both on closed courses. Road closures to facilitate a closed course include:
ROAD CLOSURES (FRIDAY, JUNE 10, 2011):
STREET SECTION CLOSURE TIME Clay Street Porlier Street to Eliza Street 2 pm – 8 pm Porlier Street Clay Street to Roosevelt Street 2 pm – 8 pm Eliza Street Clay Street to Roosevelt Street 2 pm – 8 pm Roosevelt Street Porlier Street to Eliza Street 2 pm – 8 pm
ROAD CLOSURES (SATURDAY, JUNE 11, 2011):
STREET SECTION CLOSURE TIME East Mason (eastbound) Webster Street to Clay Street 4 am – 9 am Clay Street East Mason Street to Eliza St 4 am – Noon Porlier Street Webster Ave to Roosevelt St 4 am – Noon Eliza Street Webster Ave to Roosevelt St 4 am – Noon Webster Ave East Mason St to Porlier Street 4 am – Noon Webster Ave Porlier Street to Greene Ave 7:45 am – 10:00 am Greene Avenue Webster Ave to East River Dr 8 am – 9:45 am East Drive Dr. Greene Ave to St. Joseph St 8 am – 10:15 am St. Joseph St East River Drive to Libal Street 8 am – 10:15 am Libal/Baird St. Joseph St to Garland Street 8 am – 10:30 am Garland Street Baird to Irwin Avenue 8 am – 10:30 am Irwin Avenue Garland to Hastings Street 8 am – 10:30 am Hastings Street Baird Street to South Clay St 8 am – 10:45 am South Clay St Hastings Street to Eliza Street 8 am until 11 am
DATE OF THIS VERSION: May 5, 2011 PAGE 40
PARKING CONTROL The Bellin Run depends on parking in the neighborhoods around the hospital and the event site to accommodate participants in the event on both Friday and Saturday. On Friday, June 10th from 3 pm until 7 pm two Green Bay police officers should patrol the streets in proximity to Astor Park to monitor for people violating ordinance by parking on BOTH sides of certain streets which only allow parking on one side.
“NO PARKING” SIGN NOTICES “No Parking” signs will be provided by the Green Bay Traffic/Engineering Department and will be erected by volunteers under the direction of Allouez Directed Enforcement Officer Dan Sandberg on Friday, June 10th during the morning hours. Both sides of the following streets will be signed “No Parking” wherever parking is not already prohibited.
STREET CROSS STREETS Clay Street Mason to Hastings Roosevelt Street Porlier to Eliza Porlier Street Webster to Roosevelt Eliza Street Clay to Roosevelt Greene Avenue Webster to East River East River Drive Greene to St. Joseph St. Joseph Street East River to Libal Libal/Baird St. Joseph to Garland Garland Baird to Irwin Irwin Garland to Hastings Hastings Irwin to Clay Porlier Clay to Webster
DATE OF THIS VERSION: May 5, 2011 PAGE 41
STREET BARRICADE PLAN
FRIDAY, JUNE 10TH To achieve the closure of the Bellin Children’s Run course and the Bellin Run Health Expo in Astor Park, the city of Green Bay Department of Public Works will drop off barricades around the perimeter of the park during the morning hours on Friday, June 10th.
INTERSECTION BARRICADE TYPE/QUANTITY (SOURCE) Porlier Street & Clay Street (4) Type 1 (Green Bay) Porlier Street & Roosevelt Street (4) Type 1 (Green Bay) Eliza Street & Clay Street (4) Type 1 (Green Bay) Eliza Street & Roosevelt Street (4) Type 1 (Green Bay)
SATURDAY, JUNE 11TH To achieve the closure of the Bellin 10K course, the city of Green Bay Department of Public Works and the Brown County Highway Department will erect barricades for all major streets that intersect with the course route. Barricade placement details include:
INTERSECTION BARRICADE TYPE/QUANTITY (SOURCE) East Mason Street (eastbound) at Webster (2) Type 2 (Green Bay) Webster Avenue & Mason Street (4) Type 2 (Green Bay) Webster Avenue & Porlier (4) Type 2 (Green Bay) Webster Avenue & Eliza (2) Type 1 (Green Bay) Webster Avenue & Emilie (2) Type 1 (Green Bay) Webster Avenue & Grignon (2) Type 1 (Green Bay) Webster Avenue & St. Joseph Street (2) Type 1 (Brown County) Webster Avenue & Allouez Avenue (2) Type 1 (Brown County) Webster Avenue & Greene Avenue (4) Type 2 (Brown County) East River Drive & St. Joseph Street (2) Type 1 (Allouez) St. Joseph Street & Libal Street (2) Type 1 (Allouez) Baird Street & Garland Street (2) Type 1 (Allouez) Garland Street & Irwin Avenue (2) Type 1 (Allouez) Irwin Avenue & Hastings Street (1) Type 1 (Allouez)
EAST MASON STREET: The two East Mason Street westbound lanes from Webster to Clay will be divided into two lanes (one eastbound, one westbound) using delineator cones at 4 am.
DATE OF THIS VERSION: May 5, 2011 PAGE 42
PUBLIC SAFETY OFFICER STAFFING PLAN
A police presence on the course and at key intersections will help ensure the safe passage of runners through the Bellin 10K course. Brown County Sheriff’s Department (BCSD) vehicles will serve as the Scout, Lead and Follow vehicles (see Lead Vehicle Plan). In addition, the Green Bay Police Department (GBPD) and BCSD will staff key intersections where a heavy traffic load is a concern. The roads along the course route will be opened gradually (a rolling opening) as the last finishers pass along them. The assigned intersections and staffing times include:
INTERSECTION OFFICER TIMELINE Course Scout (BCSD #1) Saturday, June 11th Course Lead/Follow (BCSD #2) 6:00 a.m. – Noon Webster Avenue & Porlier (GBPD #1 and #2) Saturday, June 11th 6:45 a.m. – 11:00 a.m. Webster Avenue & St. Joseph Street (BCSD #3) Saturday, June 11th 7:30 a.m. – 9:30 a.m. Webster Avenue & Allouez Avenue (BCSD #4) Saturday, June 11th 7:30 a.m. – 9:30 a.m. Webster Avenue & Greene Avenue (BCSD #5) Saturday, June 11th 7:30 a.m. – 9:30 a.m. Greene Avenue & Libal Street (BCSD #6) Saturday, June 11th 7:30 a.m. – 9:30 a.m. Greene Avenue & East River Drive (BCSD #7) Saturday, June 11th 7:30 a.m. – 10:00 a.m. East River Drive & Allouez Avenue (BCSD #8) Saturday, June 11th 7:30 a.m. – 10:00 a.m. St. Joseph Street & Libal Street (BCSD #9) Saturday, June 11th 8:00 a.m. – 10:30 a.m. Baird Street & Garland Street (BCSD #10) Saturday, June 11th 8:00 a.m. – 10:30 a.m.
In addition, BCSD will supply Designated Enforcement Officer (DEO) Dan Sandberg to roam the start/finish area and the course, addressing any unforeseen problems that arise during the event.
In total, GBPD will supply 1 officer and BCSD will supply 10 officers.
DATE OF THIS VERSION: May 5, 2011 PAGE 43
HOSPITAL RE-ROUTE PLAN
OVERVIEW During the sustained closure of Webster Avenue from 4 a.m. until Noon on race morning, alternate routes and directional signs must be provided to visitors and emergency transports to and from Bellin Hospital and St. Vincent’s Hospital.
St. Vincent’s Hospital agreed to the sustained disruption of Webster Avenue with the condition that a detailed “way finding” plan for visitors and emergency transports be established and implemented.
The details of this plan include:
ü Advance notification to doctors, patients and staff – This will be coordinated through Bellin’s internal communication system and through Paul DeLeeuw, Manager of Guest Services and Telecommunications at St. Vincent Hospital. The notification will be distributed via email the week of June 7th (race week). A one page re-route map will be provided in pdf format for use by all emergency personnel. The email communication that is being provided to the coordinators is as follows:
WEBSTER AVE. CLOSED SATURDAY A.M. FOR BELLIN RUN
Webster Avenue will be closed from East Mason Street to Porlier Street from 4 A.M. until NOON this Saturday (June 11th) for the 35TH annual Bellin Run. Webster Avenue south of Porlier to Hwy. 172 will also be closed from 7:40 a.m. until 9:30 a.m. that morning. All doctors, patients, and staff are advised to plan alternate routes. The suggested alternate is Riverside Drive/Monroe Avenue to Porlier Street. Emergency Room access will be available off of Van Buren (Bellin Hospital) and Porlier (St. Vincent’s Hospital) during the event. The parking structure and nearby lots will be available. The sustained closure of Webster from Mason Street to Porlier Street will end no later than Noon.
ü Advance notification to the general public – This will be achieved through a course map and alternate route instructions printed in the Tuesday, June 7th and Friday, June 10th editions of the local newspaper, the Green Bay Press-Gazette.
ü Race day directional signage – SEE NEXT PAGE.
DATE OF THIS VERSION: May 5, 2011 PAGE 44
HOSPITAL RE-ROUTE PLAN RACE DAY DIRECTIONAL SIGNAGE
Race day directional (i.e. “alternate route”) signage will include:
ü Digital reader board on Mason Street eastbound before Monroe Street exit reading as follows: MESSAGE FRAME 1 MESSAGE FRAME 1 SOUTHBND USE WEBSTER MONROE TRAFFIC EXIT
ü Static display ROAD CLOSED sign on Webster northbound in the right lane just north of Hwy. 172 with DETOUR arrows directing drivers to Riverside Drive.
ü Static display NO LEFT TURN and TAKE MONROE EXIT signs blocking the left turn lane on Mason Street westbound at Webster.
ü Static display FOR HOSPITAL, GO WEST AND TAKE MONROE EXIT sign on Webster Avenue at Mason facing north.
ü Blue “H” hospital signs will be temporarily hung on telephone poles on North Webster southbound at Chicago (right arrow), South Monroe at Cass Street (straight arrow), Lawe Street (straight arrow), and Porlier (left arrow). A blue “H” hospital sign is already present on Monroe northbound.
ü At Porlier and Van Buren, (2) temporary 3’x8’ signs will be mounted on barricades placed on the northeast and southwest corners as shown below. SW CORNER FACING WEST NE CORNER FACING EAST
ü At Porlier and Webster, (2) temporary 3’x8’ signs will be mounted on barricades paced on the northwest and southeast corners as shown below. NW CORNER FACING EAST SE CORNER FACING SOUTH (JUST WEST OF PORLIER ER ACCESS)
DATE OF THIS VERSION: May 5, 2011 PAGE 45
COURSE DIRECTIONAL SIGNAGE
Course signage for the 2-11 Bellin 10K Run include:
ü PAINTED DIRECTIONAL ARROWS: Directional arrows will be painted in white on every turn.
ü MILE MARKER SIGNS: Mile marker flags will be placed on BOTH sides of the route at each mile marker and at the 5K mark. The signs are double-sided 10-foot tall signs as shown below.
DATE OF THIS VERSION: May 5, 2011 PAGE 46
COURSE WATER STATIONS There will be five water stations on the course, located at: 1. Mile 1.8 – Webster Avenue & Miramar Drive (both sides) 2. Mile 3.4 – East River Drive and Heyden Lane (both sides) 3. Mile 3.8 – East River Drive & Brookridge Street (east side) 4. Mile 4.7 – Libal & Kalb at Bethel Baptist Church (east side) 5. Mile 5.7 – Clay & Emilie just south of Astor Park (west side)
See Chapter 7 (Course Food & Beverage Plan) for more details.
COURSE MEDICAL STATIONS The on course medical presence for the Bellin Run will include: • LAT’s on bicycles following along with the runners and walkers • Medical staff at each of the five water stations on the course • 20’ x 20’ medical tent in front of Bethel Baptist Church at Libal and Kalb (mile 4.7), an area where runners typically break down • 20’ x 40’ medical tent in the northwest corner of Astor Park (mile 6)
See chapter 14 for more details on medical coverage.
COURSE PORTA-POTTIE PLAN There will be EIGHTEEN (18) porta-potties on the course, as follows:
Mile 1.3 6 units (Bellin Administrative Office, corner of Webster & St. Joseph Street)
Mile 3.4 6 units (Corner of East River Drive & Miramar)
Mile 4.8 6 units (Bethel Baptist Church, Libal & Kalb)
These units will be delivered on Friday afternoon. They will be picked up by Noon on race day.
VENDOR AAA Sanitation Bruce Work (920) 336-5409 Cell (920) 371-2336
DATE OF THIS VERSION: May 5, 2011 PAGE 47
CHAPTER 5 START / FINISH STAGING PLANS
OVERVIEW
The start line of the 2011 Bellin Run will be on Webster Avenue directly beneath the skywalk in front of the hospital.
The Bellin Run organizers were unsuccessful in implementing a WAVE start in 2010. The plan involved sending off EIGHT waves from a single start chute. Due to lack of comprehension and/or compliance with wave assignments, it took nearly a full hour to get all participants across the starting line.
In 2011, organizers plan to use a linear seven corral layout to the start area. This will enable all participants to be lined up on the road when the starter pistol is fired.
The southbound lanes of Webster will be used for the starters while the northbound lanes will once again serve as the finish area. From the skywalk on Webster, the corrals will extend north on Webster to East Mason Street, through the eastbound lanes of East Mason Street from Webster to Clay, south on Clay to Cass Street and will continue south on Clay Street south of Cass in the northbound lanes all the way to Astor Park.
The City of Green Bay has granted permission for the temporary closure of East Mason Street eastbound from Webster to Clay from 4 am until 9 am to accommodate the start corral set up. Since East Mason Street is a four-lane road with a non-mountable median, the westbound lanes of East Mason (northern half) will be divided with cones by Green Bay Department of Public Works and used as single eastbound and westbound lanes during the closure.
See the Start Area diagram on the next page for the layout of the start corrals.
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DATE OF THIS VERSION: May 5, 2011 PAGE 49
SEEDING THE RUNNERS
Runners in the 2011 Bellin Run will be “self-seeded.” That is to say, they will be assigned to corrals based on what they declare as their anticipated pace during the registration process. This information will be used by the Registration Director to assign participants to the corrals as follows:
Corral 1 (GREEN bibs) – Under 8:00 min/mile runners Corral 2 (BLUE bibs) – 8:00 to 8:59 min/mile runners Corral 3 (GRAY bibs) – 9:00 to 9:59 min/mile runners Corral 4 (PURPLE bibs) – 10:00 to 10:59 min/mile runners Corral 5 (WHITE bibs) – 11:00 + min/mile runners Corral 6 (ORANGE bibs) – All runners with strollers Corral 7 (YELLOW bibs) – All walkers and walkers with strollers
THE EXCEPTIONS… • RED BIBS… represent “Bellin Legends” who have run the event all 34 years. They may start in any corral they choose. • PARTICIPANTS WITH STROLLERS…must start in corrals 6 or 7 regardless of the bib color they may be wearing.
PRE-RACE STAGING
For the third consecutive year, Astor Park will serve as the preferred pre- and post-race gathering area for the Bellin Run. The free shuttles to the race will arrive at and depart from Astor Park. Regardless of which direction participants arrive from, they will be directed towards Astor Park. Participants parking and walking in from the west side of Webster Avenue will be discouraged from walking north on Webster at Porlier. They will be directed east along Porlier towards Astor Park. Simply stated, the pre-race objective is:
DIRECT ALL PARTICIPANTS TO ENTER THE START CHUTES BY WALKING NORTHBOUND FROM ASTOR PARK BEGINNING AT THE CORNER OF CLAY AND PORLIER.
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DIRECTING THE PARTICIPANTS TO CORRALS
Each runner’s packet and bib number will indicate the corral to which they are assigned. Several elements will be used to direct the participants into the appropriate corrals. Corral-finding elements include:
CORRAL-FINDING ELEMENT #1: START AREA MAPS Two large 4’ wide x 8’ high versions of the Start Corral map shown above will be placed in Astor Park. Another two copies will be place at the southeast corner of Baird Park.
CORRAL-FINDING ELEMENT #2: CORRAL-FINDING SIGNS Directional signs made of 2’ x 2’ corroplast and mounted on 10-foot boards and will be scattered throughout Baird Place Park. At least four signs for each of the first six corrals will be placed strategically to lead the runners to these corrals. The directional signs will be color coded with the corral numbers and arrows pointing towards the corrals. They will appear as follows:
DATE OF THIS VERSION: May 5, 2011 PAGE 51
CORRAL-FINDING ELEMENT #3: GATEWAYS At the rear of each corral, accessible from the side facing the participant flow, will be a gateway designating where the participants should enter the corral. The gateways will be assembled from 10-foot sections of one-foot box truss and will have signs both horizontally over the entry and vertically on the sides. This will enable the participants to see the entry from three sides. The gateways will appear as follows:
DATE OF THIS VERSION: May 5, 2011 PAGE 52
CORRAL-FINDING ELEMENT #4: BARRICADE SIGNS Each corral will have FOUR 8-foot long corral barricade signs. The signs will be evenly spaced along the corral and will be placed on the barricades facing into Baird Place Park. They will appear as follows:
CORRAL-FINDING ELEMENT #5: CORRAL FLAGS At the front of each corral, there will be two corral flags, one on each corner. The flags will be color coded and will designate the front of the corral.
CORRAL-FINDING ELEMENT #6: CORRAL TEAM SWEATSHIRTS Each corral will have eight volunteers and/or staff wearing oversized hooded sweatshirts with the corral number silkscreened on the back. The sweatshirts will be color-coded to match each corral’s color designation.
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CORRAL STAFFING
Each start corral will have a dedicated staff of 7-8 individuals including one “Corral Leader” directing their efforts. The start corrals teams charged with monitoring the entrances to the corrals to ensure that participants start out in the appropriate corrals. The start line teams will not physically remove people or be confrontational towards those who blatantly disregard the corral assignment system. A compliance rate of 90% or more will be considered a success.
INSERT START CORRAL INSTRUCTIONS AND MAPS HERE AND ON THE NEXT FEW PAGES
DATE OF THIS VERSION: May 5, 2011 PAGE 54
START AREA RACE DAY TIMELINE
The start wave progression of the 2011 Bellin Run will work as follows:
5:00 am Final set up of start corral barricades along Webster, Mason and Clay
6:30 am Start corral flags and corral way-finding signs set up
6:45 am Start corral teams gather in 725 Webster building for final briefing and to obtain their colored sweatshirts
7:00 am Start corral teams report to their assigned corrals
7:15 am PA Announcer calls every 5 minutes for Corral 1-5 runners to make their way up Clay Street to their assigned corrals
7:30 am PA Announcer in Astor Park calls every 5 minutes for ALL PARTICIPANTS to make their way to their assigned corrals
7:45 am Peak loading time for the corrals
7:50 am “10 minutes to start” - Final remarks are made
7:52 am National anthem is played
7:55 am “5 minutes to start” - Wheelchairs and handcycles released
7:58 am “Two minutes to start” is announced on the PA system.
Corrals “collapse” – Two “rope holders” at the front of corrals 2-7 walk the front of that corral up to the rear end of the corral in front of them. They continue holding the rope until they reach the intersection of Cass and Webster.
8:00 am Starter pistol is fired signaling the beginning of the race
8:30 am Anticipated time before the slowest walker crosses the start line
Corral teams turn in their jumpsuits to the Corral Leaders and assist with removal of the barricades for corrals 2-6.
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START AREA AERIAL RENDERING
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START AREA PARTICIPANT ENVELOPE INSTRUCTIONS
These will be the instructions which appear on the participant packets.
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START AREA PARTICIPANT INSTRUCTIONS (1 OF 2)
Below are the map and start/finish instructions which will be on a two-sided sheet inserted into each participant packet.
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START AREA PARTICIPANT INSTRUCTIONS (2 OF 2)
Below are the map and start/finish instructions which will be on a two-sided sheet inserted into each participant packet.
DATE OF THIS VERSION: May 5, 2011 PAGE 59
START AREA TIMING MAT PLACEMENT
The start line of the Bellin 10K will fall directly beneath the hospital skywalk. The overall road width is exactly 58’0”. There is a boulevard dividing the road at the start line. At the start line, the boulevard is 9’3” wide. The start chute on the west side of the road (southbound) is 22’0” wide while finish chute on the east side of the road (northbound) is 26’9” side.
Six meter (19 feet, 8 inch) timing mats will be used for both the start and the finish line. The primary timing mat will be located with the leading edge on the north side of the start line. A secondary timing mat will be located exactly 3 meters north of the primary timing mat. At TWO minutes to start, runners will be backed up behind the secondary start line mat. At ONE minute to start, runners will be walked up onto the primary mat and behind the start line.
A detailed map of the start area, including measurements, is shown on the next page.
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START AREA DETAILED OVERVIEW WITH MEASUREMENTS
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START AREA CORRAL SPACE CALCULATIONS
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START/FINISH PORTA-POTTY AND SINK PLAN
Standard porta-pottie ratio: 1 porta-pottie per 100 participants/spectators Anticipated crowd size = 18,000 >> Estimated porta-pottie needs = 180
ASTOR PARK Thursday, June 9th – Deliver in morning: • 38 regular porta-potties + 2 handicap in Astor Park near tennis courts • 2 hand wash sinks by the 64 porta-potties (1 on each end) • 1 handicap porta-potty behind Registration Tent • 1 handicap porta-potty in Medical Tent (northwest corner) • 2 hand wash sinks in public area of Spaghetti Dinner Tent • 1 hand wash sink in food prep area of Spaghetti Dinner Tent • 1 hand wash sink in Medical Tent at northwest corner of park
BAIRD PLACE PARK Friday, June 10th – Deliver in morning: • 116 regular porta-potties + 4 handicap in northern half of park • 3 hand wash sinks near the porta-potties
725 WEBSTER (FORMER BELLIN COLLEGE OF NURSING) Friday, June 10th – Deliver in morning: • 1 Handicap porta-potty on south end of main Medical Tent • 1 hand wash sink beneath main Medical Tent
SERVICE AND PICK UP Friday, June 10th at 8 pm: Pump and clean porta-potties in Astor Park Saturday, June 11th after Noon: Pick up all of the above
VENDOR – PORTA-POTTIES AAA Sanitation Bruce Van Eperen Work (920) 336-5409 Cell (920) 371-2336
DATE OF THIS VERSION: May 5, 2011 PAGE 63
START/FINISH BLEACHER PLAN
START/FINISH AREA:
• 1 large bleacher (AA) – South side of Bellin College of Nursing facing Webster Avenue
• 3 small bleachers (JW) – West side of Bellin College of Nursing on both sides of the skywalk facing Webster Avenue
ASTOR PARK:
• 2 large bleachers (AA) – Northwest corner of park facing the stage (towards the west)
• 2 small bleachers (AA) – On the basketball court on the east end of park for Corporate Challenge photos
• 2 medium bleachers (AA) – On the basketball court on the east end of park for Corporate Challenge photos
• 3 small bleachers (JW) – East end of Astor Park mid-way along block facing Roosevelt Street
(AA) VENDOR AA Seating Contacts: Dick and Steve Koltz Work (920) 864-7446 Cell (920) 360-4037
(JW) VENDOR JW Industries Contact: Work (920) 865-7307
DATE OF THIS VERSION: May 5, 2011 PAGE 64
START/FINISH AREA CROWD CONTROL BARRICADES
Field estimates of the barricade runs in the start and finish chutes show total needs of approximately 11,650 lineal feet of barricading and/or fencing, as diagrammed below and calculated in the chart on the next page. The barricades will be delivered and set up by Lakeshore Athletic Services of Chicago, Illinois under the direction of DMSE personnel. Another 800 feet of barricades will be supplied by the Cellcom Green Bay Marathon and will be used in Astor Park.
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START/FINISH AREA CROWD CONTROL BARRICADES, continued
AREA STREET LENGTH x SIDES TOTAL Start Chute Webster (Porlier to Skywalk) 690 2 1,380 Finish Chute Webster (Porlier to Skywalk) 690 2 1,380 Corral 1 Webster (Skywalk to Cass) 330 2 660 Finish Chute Webster (Skywalk to Cass) 330 2 660 Gap on Cass Webster (between Corral 1 and 2) 90 2 180 Corrals 2 and 3 Webster (Cass to East Mason) 450 2 900 Radius East Mason (Corral 3) 50 1 50 Corral 3 East Mason (Webster to Baird Park) 40 2 80 Corral 4 East Mason (Webster to Clay) 350 2 700 Radius East Mason (Corral 5) 60 1 60 Corrals 5 and 6 Clay (East Mason to Cass) 480 2 960 Corral 7 Clay (Cass to Porlier) 1,030 2 2,060 Astor Approach Clay (Eliza to Porlier) 500 2 1,000 Radius Clay (Astor to NW Porlier/Clay) 60 1 60 Porlier Approach Porlier (Clay to Webster) 360 2 720 Radius Porlier (Webster/Porlier to Chute) 60 1 60 Finish Chute Cass (Webster to Clay) 370 2 740
TOTAL 11,650
VENDOR – BARRICADES Lakeshore Athletic Services Ryan Richards Cell (608)209-6958 Email [email protected]
DATE OF THIS VERSION: May 5, 2011 PAGE 66
START/FINISH AREA EQUIPMENT, SIGNS AND MATERIALS
(11,650) lineal feet of barricades (500) 8” zip ties for hanging finish chute signs (112) 3’ x 8’ corroplast sponsor signs for finish barricades (1) finish line span banner (5’ high x 68’ wide) (2) finish line vertical banners (5’ wide x 15’ high) (3) 5’ wide x 10’ banners to adorn the start tower (2) ½” corroplast “faceplates” to go over the two finish clocks (8) 10’ x 10’ wide box truss gateways (8) horizontal start corral gateway signs (16) vertical start corral gateway signs (28) horizontal start corral barricade signs (14) start corral flags and bases (24) corral-finding directional signs on 10’ long 2x4’s (24) garden stakes (1) pipe driver (1) double-sided 6” digit clocks (2) 5-foot chains with clips on each end for hanging the finish clocks (1) single level (10’ tall) 5’ x 5’ scaffold with decking, stairs and railing to serve as the start tower (4) ground stakes and a one-foot section of metal pipe to screw them into the ground (for anchoring the vertical start line banners) (4) bungee straps (for anchoring the vertical start line banners)
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START / FINISH BANNERS
Banners to designate the official start and finish of the Bellin 10K Run will be suspended directly below the Bellin Hospital skywalk on Webster Avenue as shown below:
Two existing ¼ metal cables mounted between the support structures for the skywalk will be used to hang the banners and suspend the time clocks. Because the cables are high tension, minimal sag is expected.
The banner spanning the road will be installed on Friday, May 27thd.
The two vertical banners (“Official Start Line Sponsor” banners) will be hung on race day using pre-installed pulleys with metal cables. The bottoms of the vertical banners will be anchored using ground stakes and bungee cords.
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START/FINISH AREA FINISH CHUTE CROWD MOVEMENT
After runners cross the finish line, it is important to keep them moving along Cass Street, Clay Street and ultimately the post-race gathering space in Astor Park.
At least six “Crowd Pushers” with megaphones will be positioned strategically about every 200 feet from the finish line to Astor Park. The pushers will shout the following instructions:
ü KEEP MOVING! KEEP MOVING!
ü Right onto Cass! OR Right onto Clay! OR Straight ahead to Astor Park!
ü Food and drink dead ahead!
ü Keep moving down Clay to Astor Park!
Two of the Crowd Pushers will be elevated on scissors lifts. The first one will be in the bottle handout area in the Cass Street cul- de-sac to prevent socializing and loitering after the runners receive the bottled water. The second elevated Crowd Pusher will be positioned just prior to the food bag handout area at Clay and Lawe Streets to prevent socializing/loitering and to split the crowd to the sides of the street where the food bags will be located.
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CHAPTER START/FINISH AREA AUDIO PLAN
There will be distinct audio systems at Astor Park (pre- and post-race gathering space) and the start/finish area near Bellin Hospital and Baird Place Park.
The audio system for the start/finish line area and Baird Place Park will include: ü (4) speakers in the center of Baird Park facing each direction (Zone 1) ü Speakers every 150’ along Webster from Mason to the start area on the east side of Webster facing the hospital (Zones 2 and 3) ü (2) microphones – one for the start line announcer and one for the finish line announcer ü Below is a diagram of this plan.
AUDIO VENDOR Lighthouse Productions Kevin Valind Cell (920) 374-0327 Email [email protected]
DATE OF THIS VERSION: May 5, 2011 PAGE 70
START/FINISH AREA AUDIO PLAN
The audio system for the pre/post-race gathering space in Astor Park will include: ü (1) 24’ x 32’ sound stage with roof ü Elevated speakers on both sides of the stage facing into Astor Park ü Elevated speakers in the southwest corner of Astor Park facing inward. ü (2) 8-speakers stacks suspended from an industrial forklift in front of the shelter in the center of the park, facing west and east ü (2) connected local PA systems on the north and south sides of the park to be used during the Children’s Run ü General announcements on Friday and Saturday will be broadcast from the large sound stage. Local announcements for the Children’s Run will be broadcast through the local PA systems. ü Below is a diagram of this plan.
VENDOR – AUDIO SYSTEM Lighthouse Productions Kevin Valind Cell (920) 374-0327 Email [email protected]
DATE OF THIS VERSION: May 5, 2011 PAGE 71
CHAPTER 6 START/FINISH FOOD & BEVERAGE PLAN
Food Tent Director: Ron Wright, Bellin Nutrition Specialist
PRE-START FOOD & BEVERAGE Before the race, runners may obtain water at two locations: ü Astor Park – beneath the Food Tent (Spaghetti Dinner Tent) ü Baird Place Park – center of the park beneath the Water Tent
POST-START FLUIDS & FOOD Bellin-provided food and beverages at the finish include: ü Water bottles – Inside the finish chute on Cass Street ü Food bags, each containing one bagel, one bag of pretzels and one granola bar – Inside the finish chute on Clay Street ü Petite bananas (whole) -– Inside the finish chute on Clay Street ü Cups of Gatorade or water – Available to runners and the general public under the Food Tent in Astor Park
See the next two pages for details on how the food and fluids will be prepared, delivered and handed out to participants.
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START/FINISH FOOD & BEVERAGE PLAN WATER BOTTLE HANDOUT - OVERVIEW
Exactly 17,280 half liter bottles of water donated by Nicolet Water will be stored on 12 pallets in a refrigerated semi-trailer in the 725 Webster north parking lot. Another 4 pallets of 20-ounce bottles (5,760 bottles) will be on the truck in case of extremely hot weather. The bottles will be delivered on Friday, June 11th in the early morning hours. The bottles will be relocated to the Cass Street cul-de-sac by race staff beginning at 8 am as the first runner wave departs. A gated area around the refrigerated trailer and the bottle handout area will be established in advance to prevent any accidents. A team of 24 volunteers (2 per pallet) will staff the water bottle handout, led by a DMSE associate. See the aerial rendering below.
A detailed schematic is available on the next page.
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START/FINISH FOOD & BEVERAGE PLAN WATER BOTTLE HANDOUT - SCHEMATIC
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START/FINISH FOOD & BEVERAGE PLAN FOOD BAG HANDOUT - OVERVIEW
Exactly 17,000 clear plastic food bags will be assembled by the local non-profit organization ASPIRO (formerly Brown County Association for Retarded Citizens) early the week of June 7th. The bags will be loaded onto a second refrigerated semi-trailer which will be delivered to the Bellin College of Nursing south parking lot on Friday, June 11th in the early morning hours. The bags will be relocated to the Lawe Street cul-de-sac on large “Gaylord” cardboard containers mounted on pallets by race staff beginning at 5 am. The pallets will be split evenly between the west side and east side of the intersection of Clay and Lawe streets. The Gaylord containers will be covered to prevent pre-race pilfering by runners and spectators. After 8 am, a team of 24-32 volunteers will hand out the bags by placing them on tables as the runners pass by. See the aerial rendering below.
A detailed schematic is available on the next page.
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START/FINISH FOOD & BEVERAGE PLAN FOOD BAG HANDOUT – SCHEMATIC
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START/FINISH FOOD & BEVERAGE PLAN REFRIGERATED TRAILER STORAGE
DATE OF THIS VERSION: May 5, 2011 PAGE 77
CHAPTER 7 COURSE FOOD & BEVERAGE PLAN
WATER STATION LOCATIONS As mentioned earlier, there will be six water stations on the course, located at: ü Mile 1.8 – Webster Avenue & Miramar Drive (both sides) ü Mile 3.4 – East River Drive and Heyden Lane (both sides) ü Mile 3.8 – East River Drive & Brookridge St. (east side) ü Mile 4.7 – Libal & Kalb at Bethel Baptist Church (east side) ü Mile 5.7 – Clay & Emilie just south of Astor Park (west side)
WATER SUPPLY Water will be supplied using tap water from neighboring residential properties. These property owners have been contacted this year and have granted permission for organizers to use their tap water. Bellin organizers will provide hoses to the teams at these stations. The water will be held in sanitized 50-gallon plastic barrels at each table.
EQUIPMENT AND MATERIALS Beginning at 6:00 a.m., Bellin personnel in two box trucks will deliver the following items: ü Hoses ü Tables ü Clean plastic 50-gallon trash containers to hold the water ü Pitchers ü Cups ü Cup stacking sheets (provided by Cellcom Green Bay Marathon) ü Gatorade powder (Lemon-lime, 5 gallon mix) ü Cardboard trash containers ü Bags for the trash containers ü Rakes for clean up of cups See the next page for a detailed delivery list.
WATER STATION CAPTAIN TRAINING There will be a Water Station Captain Training Session at 5:30 pm on Wednesday, June 9th in the 725 Webster Avenue building. Basic logistics and delivery quantities will be addressed.
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WATER STATION DELIVERY LIST
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CHAPTER 8 PARKING AND SHUTTLE PLAN
Bellin Hospital currently lacks adequate on-site parking to address the normal daily needs of staff, patients and visitors. The hospital owns several external lots, some of them half a mile away, to address this problem.
It is no surprise then that parking for the Bellin Run is becoming a challenge. The majority of the participants in the Bellin Run park in the residential neighborhoods west and east of Webster Avenue within walking distance of the hospital area. As the event has grown in size, so too has the walk to the start line for those arriving late.
In 2008, Bellin Run organizers offered an offsite shuttle service for the first time. The program was so well received that the demand outstripped the supply of shuttle seats for the return trips after the race.
In response to this, Bellin Run organizers added a second offsite shuttle pick up/drop off location in 2009 and dramatically increased the number of shuttles available. This year’s shuttle locations will include ShopKo East Towne Mall and ShopKo Bay Park Square.
In the morning, shuttles will pick up participants every 15 minutes from 6:30 am until 7:30 am. The drop off location at the event will be on Roosevelt Street at the east end of Astor Park. After the race, this same area will be used for shuttle pick up starting at 9 am.
Total pre-race shuttle capacity is calculated as follows: ShopKo-Bay Park Square: 3 flights x 4 buses each x 48 passengers each = 576 ShopKo-East Town Mall: 3 flights x 3 buses each x 48 passengers each = 432
Total Capacity = 1,008 passengers
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CHAPTER 9 LEAD & FOLLOW VEHICLE PLAN
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LEAD & FOLLOW VEHICLE PLAN (continued)
LEAD VEHICLE TIMELINE
6:30 AM: Lead vehicles report to start line including Bike Medical Team. 6:50 AM: Drivers meeting with Lead Vehicle Coordinator [LVC] 7:00 AM: Communications check 7:15 AM: Vans 2, 3, &4 leave start line for their course positions. 7:30 AM: All lead vehicles in position 7:50 AM: LVC to give “All Clear” to start race to Race Director 7:55 AM: Wheelchair Race Start 8:00 AM: Open Race Start 8:04:32 AM: Runner Lead at mile 1 8:09:04 AM: Runner Lead at mile 2 8:13: 36 AM: Runner Lead at mile 3 8:18:08 AM: Runner Lead at mile 4 8:22:40 AM: Runner Lead at mile 5 8:28:09 AM: Expected finish: Lead male 8:32:28 AM: Expected finish: Lead female
VEHICLE MOVEMENT
All lead vehicles will maintain their individual start positions throughout the race as the course does not lend itself to any changes in formation. No vehicles will come any closer than 30’ from the runners except for a bicycle media spotter, and he will do so with extreme caution and consideration to the safety of the runner.
Prepared by: Ron Kramer Lead Vehicle Coordinator April 28, 2008
DATE OF THIS VERSION: May 5, 2011 PAGE 82
SWEEP VEHICLE INSTRUCTIONS
A minimum pace of 24 minutes per mile was used to establish re-opening times for each intersection along the course. To make sure that public safety officials, course volunteers and slower participants are aware of the course being opened to motor vehicle traffic, a sweep vehicle will drive the course route hitting the following checkpoints NO LATER THAN the times indicated:
CHECKPOINT CLOSURE TIME Webster & St. Joseph Street 9:00 am Webster & Greene Avenue 9:21 am Greene Avenue & Libal 9:32 am Greene Avenue & East River Drive 9:42 am East River Drive & Allouez Ave. 9:56 am East River Drive & St. Joseph St. 10:05 am St. Joseph St. & Libal 10:12 am Libal & Kalb 10:22 am Libal/Baird & Garland 10:27 am Irwin & Hastings 10:32 am Hastings & Clay 10:39 am Clay & Eliza 10:49 am Clay & Porlier 10:52 am Porlier & Webster 10:54 am
The sweep vehicle will have a flashing light so that it will be recognizable to all personnel along the course route. It will carry a cooler full of cold water bottles. Finally, it will be trailed by a Lamer’s bus in case slower participants need a ride back to the start/finish area. When the follow vehicle passes participants to reach a checkpoint, the individual(s) on board will stop, roll down the windows and do the following: ü Inform the participants that the roads are open behind the follow vehicle and will have motor vehicle traffic on them. ü Notify the participants that if they choose to remain on the course, they should move to the shoulders and sidewalks for their own safety. ü Offer the participants a ride back on the Lamer’s shuttle behind the vehicle. ü Offer the participants a cold bottle of water.
FATIGUED RUNNER SHUTTLES: Two Lamer’s bus shuttles will be on the course on race day to assist participants struggling to finish. At the beginning of the race, the shuttles will be stationed at Green Isle Park (Greene & East River Drive) and Bethel Baptist Church (Libal & Kalb). They will each carry cell phone provided by the race organizers. Race personnel will have the cell phone numbers.
DATE OF THIS VERSION: May 5, 2011 PAGE 83
CHAPTER 10 REGISTRATION & PACKET PICK UP PLAN
PRE-RACE WEEKEND REGISTRATION Bellin accommodates both online and mail-in (offline) registration. Because of the long-standing history of the event and the manner in which organizers have promoted registration, the vast majority of the entries are processed offline. In 2008, approximately 70% of the registrations for the Bellin 10K and the children’s runs were received by mail-in form or received on event weekend. In order to boost the percentage of online registration, Bellin restructured its registration pricing in 2009 and 2010 to provide an incentive (see below).
2010 REGISTRATION FEES THROUGH JUNE JUNE 11 & 12 REGISTRATION CATEGORY ST MAY 31 1 – 10 (ASTOR PARK) Bellin Run online $17 $20 Closed Bellin Run mail-in or drop-off $20 $23 $25 Children’s Race online $7 $7 Closed Children’s Race mail-in or drop-off $10 $10 $10
REGISTRATION PROCESSING Bellin works with Active.com to handle online registration processing. Online registration closes at midnight on Thursday of event week. Bellin organizers use their own database system for processing registrations by importing online registrations from the Active.com module and manually entering mail-in forms. The mail-in form is shown on the next page.
RACE WEEKEND REGISTRATION Bellin will accept registrations for the children’s runs until the start of each age group (see chapter 12). The organizers will also accept registrations for the 10K until 8:00 a.m. (start time) on race day.
PACKET ASSEMBLY Packet assembly for the Bellin Run is a continual process that begins in mid- May, 3 ½ weeks prior to the event. Volunteers prepare and box more than 8,000 packets and t-shirts for advance distribution to Corporate Challenge and Kids For Running participants two weeks prior to the race. Following these large drops, the number of volunteers actually decrease as the event approaches.
REGISTRATION CATEGORIES Registration categories for the 2010 Bellin Run include: ü Run/Walk/Wheelchair ü Stroller ü Children’s Run
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REGISTRATION FORM OFFLINE (MAIL IN) VERSION
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REGISTRATION TENT (60’ x 120’)
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CHAPTER 11 HEALTH EXPO
HOURS FRIDAY, JUNE 11TH , 3:00 pm – 8:00 pm SATURDAY, JUNE 12TH, 6:15 am – 11:00 am
DESCRIPTION The Bellin Run Health Expo will take place in Astor Park. The focal point of the evening is the packet pick up and ongoing registration.
To avoid the hassle of trying to pick up their packets or register on race morning, the majority of the local runners pick up their packets on Friday afternoon, often immediately after leaving work.
In addition to registration and packet pick up, the evening features: Ø Fitness/equipment vendors (3:00 – 8:00 pm) Ø Athletic consultations by Bellin XL (3:00 – 8:00 pm) Ø Nutrition information (3:00 – 8:00 pm) Ø Bellin Run apparel sale (300 – 8:00 pm) Ø Spaghetti Dinner (4:30 – 8:00 pm) Ø World-class runners autographs (6:00 – 7:00 pm) Ø Kids Run & Fun Event (4:00 – 8:00 pm)
The Kids Run & Fun Event will include children’s games & activities such as inflatable play areas, face painting and children’s entertainers. It will also feature the Bellin Health Children’s Run. See chapter 12 for more information about the Children’s Run.
SEE NEXT TWO PAGES FOR HEALTH EXPO MAP AND PASTA DINNER MAP.
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HEALTH EXPO LOCATION ON FRIDAY NIGHT
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ASTOR PARK HEALTH EXPO FLOORPLAN (FRIDAY NIGHT)
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ASTOR PARK HEALTH EXPO FLOORPLAN (SATURDAY NIGHT)
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ASTOR PARK SPAGHETTI DINNER LOCATION ON FRIDAY NIGHT
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ASTOR PARK GATORADE/SHELTER TENT ON SATURDAY
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CHAPTER 12 CHILDREN’S RUN
OVERVIEW The Kids’ Fun & Run Event is a wholesome, family friendly part of the Bellin Run weekend. The Fun & Run Event will take place on Friday, June 12th in conjunction with the Bellin Run Health Expo. The event will take place in the center of Astor Park near the children’s playground. The “Fun” will include giant inflatable obstacle courses, face painting, dancers and live children’s music. The “Run” will offer two courses for children ages 12 and under. The schedule of kids’ runs is as follows:
6:00 p.m. Ages 4 & Under (1/4 mile) 6:15 p.m. Ages 5-6 (1/4 mile) 6:30 p.m. Ages 7-8 (1/2 mile) 6:45 p.m. Ages 9-10 (1/2 mile)
Each child will receive a free t-shirt and a rubber finisher’s medal when they cross the finish line. This is a non-competitive fun run with no chip timing, awards ceremony or posted finisher results.
The younger age brackets (ages 6 and under) will start first. They will start in the middle of the block on Porlier Street on the north side of Astor Park. They will run east on Porlier, right/south on Roosevelt, right/west on Eliza, and across the finish line on Eliza. This is approximately ¼ mile.
The older age brackets (ages 7 and over) will follow the younger children. They will start in the middle of the block on Eliza Street on the south side of Astor Park and will circle the entire block. They will head west on Eliza, right/north on Clay, right/east on Porlier, right/south on Roosevelt, right/west on Eliza and across the finish line on Eliza. This is approximately ½ mile.
See the Children’s Run Map on the next page.
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CHILDREN’S RUN COURSE MAP (OPERATIONAL)
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CHILDREN’S RUN COURSE MAP (AERIAL)
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CHILDREN’S RUN MASTER TIMELINE
2:00 pm Street closures and security established around Astor Park
5:30 pm Children’s Run volunteer briefing at start/finish on Eliza Street Two-way radios issued to all course volunteers
5:50 pm Children’s Run course volunteers report to checkpoints 1-5 Park announcer directs children and parents ages 6 & under to Porlier Street
5:55 pm Start Line Announcer Jack LeDuc welcomes crowd National anthem by Green Bay Boys & Girls Choir
5:59 pm Radio check in to all course volunteers; firm road closure established
6:00 pm AGE 4 & UNDER BOYS and parents start on Porlier
6:04 pm Radio check in to all course volunteers; firm road closure established
6:05 pm AGE 4 & UNDER GIRLS and parents start on Porlier
6:14 pm Radio check in to all course volunteers; firm road closure established
6:15 pm AGE 5 BOYS and parents start on Porlier
6:17 pm Radio check in to all course volunteers; firm road closure established
6:18 pm AGE 5 GIRLS and parents start on Porlier
6:20 pm Radio check in to all course volunteers; firm road closure established
6:21 pm AGE 6 BOYS and parents start on Porlier
6:23 pm Radio check in to all course volunteers; firm road closure established
6:25 pm AGE 6 GIRLS and parents start on Porlier
*** START TEAM RELOCATES TO ELIZA STREET ***
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CHILDREN’S RUN MASTER TIMELINE, CONTINUED
6:25 pm Children’s Run course volunteers report to checkpoints 6 - 8 Park announcer directs children and parents ages 7-10 to Eliza Street
6:30 pm Start Line Announcer Jack LeDuc welcomes crowd National anthem by Green Bay Boys & Girls Choir
6:33 pm Radio check in to all course volunteers; firm road closure established
6:34 pm AGE 7 BOYS and parents start on Eliza
6:36 pm Radio check in to all course volunteers; firm road closure established
6:37 pm AGE 7 GIRLS and parents start on Eliza
6:39 pm Radio check in to all course volunteers; firm road closure established
6:40 pm AGE 8 BOYS and parents start on Eliza
6:42 pm Radio check in to all course volunteers; firm road closure established
6:43 pm AGE 8 GIRLS and parents start on Eliza
6:45 pm Radio check in to all course volunteers; firm road closure established
6:46 pm AGE 9 BOYS and parents start on Eliza
6:48 pm Radio check in to all course volunteers; firm road closure established
6:49 pm AGE 9 GIRLS and parents start on Eliza
6:51 pm Radio check in to all course volunteers; firm road closure established
6:52 pm AGE 10 BOYS and parents start on Eliza
6:54 pm Radio check in to all course volunteers; firm road closure established
6:55 pm AGE 10 GIRLS and parents start on Eliza
7:00 pm EVENT ENDS
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CHILDREN’S RUN ANNOUNCEMENTS MAIN STAGE
5:30 PM – 6:00 PM RACE REMINDER SCOTTY GRATHEN (Announcer) ANNOUNCED FROM MAIN STAGE EVERY 5 MINUTES
“The Bellin Health Children’s Race will begin at 6 pm. The first waves will be children ages 6 and under. The waves for the younger children will begin on the north side end of the park along Porlier Street near the tennis courts and behind the park shelter building. You may still register for this event under the Registration Tent.”
6:00 PM – 6:30 PM RACE REMINDER SCOTTY GRATHEN (Announcer) ANNOUNCED FROM MAIN STAGE EVERY 5 MINUTES
“The Bellin Health Children’s Race is currently taking place. The first waves for children ages 6 and under are starting are starting on the north side end of the park along Porlier Street near the tennis courts and behind the park shelter building. Children ages 7 and over may still register for this event under the Registration Tent. The race for the older children will start on the south side of the park along Eliza Street near the inflatable games.”
6:30 PM SCOTTY GRATHEN HANDS OVER MICROPHONE ON MAIN STAGE TO JACK LE DUC
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CHILDEN’S RUN ANNOUNCEMENTS 6:02 PM – FIRST HEAT (AGES 4 & under)
6:02 PM – REMINDERS…JACK LE DUC (Announcer, DMSE) • Greetings kids and parents! This is an un-scored fun run with no formal posted results. Every child is a winner! • Every child will receive a medal at the finish line. In addition, Women’s Specialty Care is providing each child with a surprise finishing gift. • For kids ages 6 & under, the race is a quarter mile point-to-point run from the middle of the block along Porlier on the north side of the park to the middle of the block on Eliza on the south side of the park. • For the older kids, those ages 7 and over, the race course is a half mile “around the block” loop that starts and ends on Eliza Street. • The race is broken down into four different heats grouped by age. To minimize congestion and make sure things go off smoothly, the heats will go off every 15 minutes. • Recognizing that the younger kids have earlier bed times, we’re going from youngest to oldest. We will break down each heat further into two waves with boys first followed by the girls. • Parents ARE ENCOURAGED to run with their children. • Parents with multiple children may run with both in the younger age group.
6:05 PM - FIRST HEAT, WAVE ONE (4 YEAR OLD BOYS) The first heat is children ages 4 & under. We’re going to start with the BOYS first followed by the GIRLS. Children and parents of BOYS ages 4 & under may now move to the starting line directly in front of the start tower. Girls ages 4 & under, their parents and other runners should remain on the grass here in the park.
Boys and parents, this is a quarter mile course. You will run straight ahead to Roosevelt Street, turn right on Roosevelt, run all the way to Eliza Street, turn right on Eliza, then straight ahead to the finish line. Boys, take your mark… On your mark, get set, (fire horn)
Girls ages 4 & under, along with their parents, can now make their way to the starting line. Children ages 5 and 6 along with their parents and other runners should remain on the grass here in the park. We’ll give the boys a couple of minutes to get to the finish area on Eliza Street before we begin.
6:10 PM - FIRST HEAT, WAVE TWO (4 YEAR OLD GIRLS) Girls, this is a quarter mile course. You will run straight ahead to Roosevelt Street, turn right on Roosevelt, run all the way to Eliza Street, turn right on Eliza, then straight ahead to the finish line. Girls, take your mark… On your mark, get set, (fire horn)
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CHILDEN’S RUN ANNOUNCEMENTS 6:15 PM – SECOND HEAT (AGES 5 & 6)
6:13 PM – REMINDERS…JACK LE DUC (Announcer, DMSE) • Greetings kids and parents! This is an un-scored fun run with no formal posted results. Every child is a winner! • Every child will receive a medal at the finish line. In addition, Women’s Specialty Care is providing each child with a surprise finishing gift. • For kids ages 6 & under, the race is a quarter mile point-to-point run from the middle of the block along Porlier on the north side of the park to the middle of the block on Eliza on the south side of the park. • For the older kids, those ages 7 and over, the race course is a half mile “around the block” loop that starts and ends on Eliza Street. • The race is broken down into four different heats grouped by age. To minimize congestion and make sure things go off smoothly, the heats will go off every 15 minutes. • Recognizing that the younger kids have earlier bed times, we’re going from youngest to oldest. We will break down each heat further into two waves with boys first followed by the girls. • Parents ARE ENCOURAGED to run with their children. • Parents with multiple children may run with both in the younger age group.
6:15 PM - SECOND HEAT, WAVE ONE (5 YEAR OLD BOYS) The first heat is children ages 5 & under. We’re going to start with the BOYS first followed by the GIRLS. Children and parents of BOYS ages 5 & under may now move to the starting line directly in front of the start tower. Girls ages 5 & under, their parents and other runners should remain on the grass here in the park. Boys and parents, this is a quarter mile course. You will run straight ahead to Roosevelt Street, turn right on Roosevelt, run all the way to Eliza Street, turn right on Eliza, then straight ahead to the finish line. Boys, take your mark… On your mark, get set, (fire horn) Girls ages 5 & under, along with their parents, can now make their way to the starting line. Older children and their parents should head to the far end of the park where their race will begin shortly. We’ll give the boys a couple of minutes to get to Eliza Street before we begin. 6:18 PM - FIRST HEAT, WAVE TWO (5 YEAR OLD GIRLS) Girls, this is a quarter mile course. You will run straight ahead to Roosevelt Street, turn right on Roosevelt, run all the way to Eliza Street, turn right on Eliza, then straight ahead to the finish line. Girls, take your mark… On your mark, get set, (fire horn)
6:21 PM - SECOND HEAT, WAVE THREE (6 YEAR OLD BOYS) 6:24 PM - SECOND HEAT, WAVE FOUR (6 YEAR OLD GIRLS)
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CHILDEN’S RUN ANNOUNCEMENTS 6:30 PM – THIRD HEAT (AGES 7 & 8)
6:28 PM – REMINDERS…JACK LE DUC (Announcer, DMSE) • Greetings kids and parents! This is an un-scored fun run with no formal posted results. Every child is a winner! • Every child will receive a medal at the finish line. In addition, Women’s Specialty Care is providing each child with a surprise finishing gift. • The race course is a half mile “around the block” loop that starts and ends on Eliza Street. • The race is broken down into four different heats grouped by age. To minimize congestion and make sure things go off smoothly, the heats will go off every 15 minutes. • Recognizing that the younger kids have earlier bed times, we’re going from youngest to oldest. We will break down each heat further into two waves with boys first followed by the girls.
630 PM - THIRD HEAT, WAVE ONE
The third heat is children ages 7 & 8. We’re going to start with the BOYS first followed by the GIRLS. BOYS ages 7 & 8 may now move to the starting line directly in front of the start tower. Girls ages 7 & 8, their parents and other runners should remain in the park.
Boys, this is a half mile course. You will run straight ahead, turn right on Clay, turn right on Porlier, turn right on Roosevelt, and turn right on Eliza before crossing the finish line. Please be sure to follow the instructions of our course officials at all times. Boys, take your mark…On your mark, get set, (fire horn)
Girls ages 7 & 8 can now make their way to the starting line. We’ll give the boys a couple of minutes to cross the finish line before we begin. Children ages 9 and older along with their parents and other runners should remain here in the park.
6:38 PM - THIRD HEAT, WAVE TWO
Girls, this is a half mile course. You will run straight ahead, turn right on Clay, turn right on Porlier, turn right on Roosevelt, and turn right on Eliza before crossing the finish line. Please be sure to follow the instructions of our course officials at all times. Girls, take your mark…On your mark, get set, (fire horn)
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CHILDEN’S RUN ANNOUNCEMENTS 6:45 PM – FOURTH HEAT (AGES 9 & 10)
6:43 PM – REMINDERS…JACK LE DUC (Announcer, DMSE) • Greetings kids and parents! This is an un-scored fun run with no formal posted results. Every child is a winner! • Every child will receive a medal at the finish line. In addition, Women’s Specialty Care is providing each child with a surprise finishing gift. • The race course is a half mile “around the block” loop that starts and ends on Eliza Street. • The race is broken down into four different heats grouped by age. To minimize congestion and make sure things go off smoothly, the heats will go off every 15 minutes. • Recognizing that the younger kids have earlier bed times, we’re going from youngest to oldest. We will break down each heat further into two waves with boys first followed by the girls.
6:45 PM - FOURTH HEAT, WAVE ONE
The fourth heat is children ages 9 & 10. We’re going to start with the BOYS first followed by the GIRLS. BOYS ages 9 & 10 may now move to the starting line directly in front of the start tower. Girls ages 9 & 10, their parents and other runners should remain in the park.
Boys, this is a half mile course. You will run straight ahead, turn right on Clay, turn right on Porlier, turn right on Roosevelt, and turn right on Eliza before crossing the finish line. Please be sure to follow the instructions of our course officials at all times. Boys, take your mark…On your mark, get set, (fire horn)
Girls ages 9 & 10 can now make their way to the starting line. We’ll give the boys a couple of minutes to cross the finish line before we begin. Children ages 9 and older along with parents and other runners should remain here in the park.
6:53 PM - FOURTH HEAT, WAVE TWO
Girls, this is a half mile course. You will run straight ahead, turn right on Clay, turn right on Porlier, turn right on Roosevelt, and turn right on Eliza before crossing the finish line. Please be sure to follow the instructions of our course officials at all times. Girls, take your mark…On your mark, get set, (fire horn)
CONCLUSION This concludes the Bellin Health Children’s Run. Thank you for participating. The Kids Run & Fun Event will continue until 8:00 p.m.
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CHILDREN’S RUN EQUIPMENT AND MATERIALS
(4) scissors lifts
(4) “shim boards” to level the scissors lifts
(1) bag of 8” zip ties
(2) 4’ tall x 30’ wide Children’s Run banners
(2) announcer stages
(2) local PA audio systems connected wirelessly
(1,500) Children’s Run finisher medals
(1,500) water bottles
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CHAPTER 13 BACK-TO-THE-ROAD-CREW 1 MILE COURSE PLANS
OVERVIEW The Back-to-the-Road-Crew (BTTRC) is a program within the Bellin Run designed to allow people recovering from orthopedic surgery to participate in an abbreviated version of the event. Rather than running or walking a 10K course, the BTTRC program offers a 1 mile course.
The BTTRC members are a cohesive group, even hosting their own luncheon the day prior to the event and riding in their own shuttles to the starting line. The shuttles will pick up the BTTRC walkers at the Bellin XL facility on Commanche Drive. The shuttle drops off BTTRC members at the northwest corner of Baird Place Park in order to minimize the distance to the starting line.
1 MILE COURSE The BTTRC members start out at the tail end of the final wave (wave #8) which is the walkers. While some of the BTTRC members do complete the entire 6.2-mile 10K course, the majority participate in the 1 mile walk.
This year’s 1 mile BTTRC course route crosses the starting line, moves diagonally at Porlier into the northbound lanes (heading south) on Webster Avenue, continues to Emilie Street (at one third of a mile), and turns 180 degrees into the southbound lanes. A person holding a BTTRC 1 Mile Turnaround sign on a high-rise pole will indicate this turnaround point.
From the turnaround point, the BTTRC walkers head north in the southbound lanes of Webster back to Bellin where they once again cross the starting line (at two thirds of a mile). After crossing the starting line, the BTTRC walkers continue through the finish chute, turn right on Cass, turn right on Clay, and head south towards Astor Park. Just north of Porlier, the BTTRC walkers will see the BTTRC One Mile flags on both sides of the road signaling their arrival to the finish line at Astor Park.
Upon arriving at Astor Park, BTTRC walkers reunite under a tent in the middle of the park before catching a shuttle on the eastern side of the park that takes them back to the Bellin XL facility.
A graphic version of this map is provided on the next page.
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BACK-TO-THE-ROAD-CREW 1 MILE COURSE MAP
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CHAPTER 14 MEDICAL PLAN
NOTE: The complete Medical Operations Plan is contained in a separate document which will be distributed to the medical staff. The information below represents only a portion of the contents of the Medical Operations Plan.
Bellin Run Medical Program Mission Statement
To provide complete medical care to over 15,000 runners, walkers and spectators by utilizing local town, city, state agencies to assist the existing core of medical staff and volunteers.
OBJECTIVES: 1. Provide medical care utilizing a multi-disciplinary plan that will allow for a reasonable medical coverage plan for an estimated 12,000 to 15,000 runners in pre-designed areas. Management of injuries should include: triage, treatment, transfer and follow up. 2. Improve participant safety throughout the course. 3. Accurately recognize the severity of injured athletes and then triage runners to most appropriate area for treatment. 4. Develop medical protocols that will be followed by entire medical volunteer staff. 5. Assist Green Bay and Allouez EMS, fire and police personnel and provide when necessary, appropriate first aid/first responder measures for spectators of this event. 6. Provide a comprehensive communications program that can communicate all medical problems along the course and at the finish line. 7. Develop a communications link with all hospitals in the city. 8. Work with Dave McGillivray Sports Enterprises and finish line officials when providing for a safe finish line and chute system. 9. Provide a comprehensive data collections (medical records) system that can be utilized by all Bellin Run Medical Volunteers. Making sure that all HIPPA regulations are met by staff. 10. Establish medical training program of all Bellin Run Medical Volunteers.
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MEDICAL PLAN MEDICAL TIMELINE (EVENT WEEK) Thursday: June 10th 12:00pm Finalize and stage medical supplies for distribution to medical tents and aid stations. Prepare medical supplies & Equipment at Boiler Plant 6:00 pm Tent vendor to set up Main Medical Tent in 725 Webster Lot
Friday: June 11th 9:00 am Pick up medical radios from Baycom (Do radio check once back at Start/Finish) 10:00am Check Main Medical Tent set up 11:00am Set up medical tents with equipment/hang signs 12:00pm Deliver medical supplies to tent in Astor Park Medical for Childrens’ Race 12:00pm Set up medical station at Astor Park Medical (tables, chairs, cots, supplies, etc) 3:00pm Check radio system (Using Motorola’s for Children’s races) (Astor Park area) 4:30pm Arrival of ice to Main Medical -- Need to confirm delivery time and date 6:00pm Start of Childrens’ Races on Clay Street- 1 MD, 2 Nurses, 2 ATC’s, 1 Bike ATC to cover
Saturday: June 12th 5:00am Final set up of medical stations on course by Bellin Run crew 6:00am Core Medical Team arrives and completes set up at Main Medical 6:30am Arrival of first runners at start 6:45am Minimal crew to staff Sports Medicine Tent in Astor Park to assist with pre-race issues 6:30 - 6:45am Medical staff and volunteers to arrive and check-in at Main Medical 7:00am Mandatory Medical Meeting for all staff and volunteers in Main Medical 7:00am GBFD to arrive with 2 Gators (for Astor Park and Main Medical) 7:00am Massage Team to arrive at assigned parking lot 7:15am ICC Directors/Representatives to meet pre-race (weather, medical, safety, operations) 7:30am Medical Teams arrive at all water/aid stations – Turn on radio upon arrival 7:40am Final Radio Check to all aid stations 7:40am Runners to begin lining up on Webster 7:45am Post Start/Pre-Finish line medical sweep teams to get in place on Webster (ATC’s) 7:45am Medical Team enjoys start festivities 7:45am Advance course sweep in progress by police 7:50am National Anthem 7:53am Wheelchair Race Start 8:00am Race Start 8:05am Medical Team arrives at medical station in Astor Park 8:05am GBFD Gator in place at Astor Park Medical Tent 8:10am Remaining medical sweep team in place (ATC’s, ATS’s, Wheelchair Volunteers, etc) 8:25am First Wheelchair finisher 8:32am First Runner finishes 8:50am Starting Area cleared with final walker/stroller, prepare for finishers 10:00am Last runner finishes race 10:30am Most all walkers have finished 10:30am Breakdown of medical tents as last walkers and Sag Wagon clear their areas 11:30am Return all radios and medical forms to Main Medical; Short medical debriefing at Main Medical with station leaders; Start breakdown of Medical tent
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MEDICAL PLAN OUTLINE OF MEDICAL COVERAGE AREAS
Main Medical Tent @ Start/Finish: - Main Medical Tent, staffed with 2 ER MD’s, Nurses, ATC’s and EMT’s. Will also have 3- 5 medical scribes. “Main Medical” is located in the parking lot of 725 Webster Building (former BCON lot) Tent will have an AED. - Communication radios to select Bellin Medical staff on course and outside medical providers (GBFD and Allouez FD) - 2 ALS Units provided by GBFD will be used as back-up medical units in medical tent and to provide transport - LAT’s to assist in assessing runners over the last 0.2 miles and through Finish Area for medical needs in addition to assisting with care in Main Medical - Medical Scribes to assist with documenting medical care in main medical tent - Nursing students, AT Students, volunteers to assist as “Medical Walkers” for finishers as they cross the finish line
Course: ** Each water station to have a medical volunteer that will assist in communicating to medical staff and perform basic first aid to participants - Water Station #1 near 1.8 Mile Mark on Webster Avenue - WS #2 on E. River Dr. shortly past corner of Greene Ave. - WS #3 on E. River Dr. approximately 3.8 mile mark - Allouez Fire & Rescue at St. Joseph’s on Libal Street - Allouez Fire & Rescue with Fire Engine at Dauphin and Webster - Allouez Fire & Rescue with Fire Pick-up at Greene and East River - WS #4 on Libal Street near Bethel Baptist - Bethel Baptist medical station - WS #5 on Clay Street 3 blocks south of Astor Park - Misting station in south end of Astor Park - Medical Tent with GBFD Paramedics, GBFD Gator, Nurse, ATC or PT will be located at Astor Park - 4 GBFD Paramedic Bike Teams of two bikes each will be assigned to the Race Course. - 1 Allouez Paramedic Bike Team will assist in course coverage - 4 ATC Bikes will leave with earliest waves at start time, then cover sections on course individually
Bethel Baptist: - Auxilary medical tent to assist with medical services and communications to main medical - Crew of qualified staff with a medical radio and cell phones - AED available
Astor Park: - “Misting Station” will be located on the South end of park for 2009 - Medical tent to be secondary tent to allow for decreased traffic in Main Medical - GBFD Gator at Astor Park Medical Tent with 2 additional GBFD Paramedics - Athletic Training Medical sweep teams from Misting Station on Clay to corner of Porlier, and then again on Webster through finish line (number of teams to be determined based on volunteer numbers) - AED available
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MEDICAL PLAN BELLIN FIRST AID OUTLINE
34th Bellin Run: Saturday June 12th, 2010
MEDICAL LOCATIONS: § PRE-RACE: Bellin Health Sports Medicine Tent – located in the BCON parking lot § ON COURSE: Medical tent – located at Bethel Baptist Church on Libal St. § ON COURSE: Medical tent – located at Astor Park on Clay St. § ON COURSE: First Aid Volunteers at each water station § ON COURSE: Bike Patrol – Four LAT’s roaming entire course divided into quarters § ON COURSE: Bike Patrol from GBFD and Allouez FD § ON COURSE: LAT’s and students on the final 0.2 miles through the finish to aid and spot runners on the course that need aid § Finish Line: Medical tent - located at the finish line Webster Ave. § Post Race: Bellin Health Sports Medicine Tent – located in the BCON parking lot § Post Race: GBFD Ambulance on Cass and Clay
MEDICAL DIRECTOR: Paul Casey MD, Bellin Health Medical Radio contact Main Medical Land Line: 433-7860 Cell Phone: (920) 264-5055
MEDICAL COORDINATOR: Roland Schmidt LAT, Bellin Health Sports Medicine Medical radio contacts Crew Radio Main Medical Land Line: 433-7860 Cell Phone: (920) 676-1511
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RACE DIRECTOR: Randy Van Straten, Bellin Health Medical radio contacts Cell Phone: (920)676-5502
EMS / First Aid Partners:
EMS COORDINATOR GB: Div. Chief Ann Peggs, GBFD EMS Director Phone: (920) 448 Medical radio contacts
EMS COORDINATOR ALLOUEZ: Capt. Ed Piontek, Allouez EMS Director Phone: (920) 680-7282 Medical radio contacts
LAMERS BUS LINES: Medical Personnel on Buses Medical radio contacts
BELLIN RUN RACE DAY ASSIGNMENTS ALL FIRST AID WORKERS ARE TO REPORT FOR A BRIEF PRE-RACE MEETING AT THE MAIN MEDICAL TENT @6:45 AM TO REVIEW ROLES AND RESPONSIBILITIES, DISTRIBUTE RADIOS, GET SHIRTS FOR STAFF
PRE-RACE: Bellin Health Sports Medicine Staff Arrive: 6:45 am @ BSM Tent in BCON lot Depart: change to finish line Coordinator: Kristy Carter – (920) 676-0153
DUTIES: Any pre-race treatments that may be needed
Bethel Baptist Medical Tent: Coordinator: Bonnie Parrot Arrive: 6:45 am @ Finish Line. Go to Bethel Bap. after info meeting (7:30am) Depart: after sag wagon passes
DUTIES: Administer First Aid as needed to runners, communication with rest of medical team ***Have AED for use if needed
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Mission and Webster: Arrive: 6:45 am @ Main Medical Tent for mtg, Go to Mission and Webster H20/FA area @ 7:30
Astor Park Medical Tent: Coordinator: Ron Hieronimczak Cell Phone: (920) 655-3132 Arrive: 6:45 am @ Finish Line. Go to Astor Park after info meeting 7:30am Depart: after sag wagon passes DUTIES: Administer First Aid as needed to runners, communication with rest of medical team ***Have AED for use if needed
GBFD @ Astor Park: 2 Paramedics with Full Gator Coordinator: Dan Gunn Arrive: 6:45 am at Main Medical tent for meeting, 7:45am @ Astor Park Depart: at conclusion of the run (10:00am) DUTIES: Administer First Aid as needed to runners, communication with the rest of the medical team. ***Have AED for use if needed Transport as needed to Bellin ED.
Bellin Bike Patrol: Coordinator: Chad Carter (920)676-4434 Julie Phelps LAT, Mark GlendenningPT/LAT, Sheila Jonet LAT Arrive: 6:45 am @ Main Medical tent. Finish Line tent @ 7:15am Depart: at conclusion of the run DUTIES: Administer First Aid as needed to runners, communication with the rest of the medical team,
BIKE TEAM LOCATIONS: POSITON #1: Lead elite runners, checking course for obstructions, safety, and road closures, patrol area #1 (Finish line back to Bethel Baptist), overlapping or meeting with POSITION #2 and Finish line staff. POSITION #2: Follow in with second wave of runners, patrol area #2 (Bethel Baptist back to E. River Drive), overlapping or meeting with POSITIONS #1 and #3. Riding to finish once run/walkers have completed your area. POSITION #3: Follow in with middle section of runners, patrol area #3 (E. River back to 2 Mile mark on Webster), overlapping or meeting with POSITION
DATE OF THIS VERSION: May 5, 2011 PAGE 111
#2 and #4. Riding to finish once run/walkers have completed your area. POSITION #4: Follow in with the end of the runners and walkers, always staying in front of the sag wagon, patrol area #4 (2 mile mark on Webster back to Start Line), overlapping or meeting with POSITION #3 and SAG Wagon. Riding to finish once run/walkers have completed your area.
GBFD Bike Patrol: Coordinator: Ann Peggs Arrive: 6:45 am @ Main Medical Tent Depart: at conclusion of the run (10:30am) DUTIES: Administer First Aid as needed to runners, communication with the rest of the medical team BIKE TEAM LOCATION: Team #1 rides out from start with Bellin Bike #2. Patrol area overlapping with areas #1 and #2 as described above. Team #2 rides out with Bellin Bike #3 overlapping from areas #3 and #4 as described above. Team #3 overlaps with Bellin Team #4 and assists at Main Medical if needed. All teams will then ride to finish once run/walkers have completed your area.
Allouez FD: Coordinator: Ed Piontek Arrive: corner of Libal & St. Joe’s 7:45am Depart: approx. 10:45am DUTIES: Administer First Aid as needed to runners, communication with the rest of the medical team, transport as needed to Bellin ED.
Finish Line Area: Coordinator: Denise Ellis (920) 655-0212 Arrive: 6:45 am @ Main Medical tent Arrive: 8:00am @ finish line area on Webster Depart: at conclusion of the run DUTIES: Administer First Aid as needed to runners, communication with the rest of the medical team, transport as needed ***Have AED for use if needed LOCATION: Athletic trainers working the center of the streets from north of Astor Park, down Clay Street to the south, then corner of Porlier, through the finish line area to Cass, east through Baird Park to Clay and Cass, and back up Clay to the north up the walking lane back to Astor Park into the food area
DATE OF THIS VERSION: May 5, 2011 PAGE 112
Main Medical Tent: Coordinators: Coordinator: Paul Casey MD, Patti Bishop RN Arrive: 6:00 AM @ Main Medical tent Meeting at 6:45 AM Depart: at conclusion of the run DUTIES: Coordination of medical needs on course, Administer First Aid as needed to runners, communication with the rest of the medical team ***Have AED for use if needed
GBFD Main Medical Tent: 2 Paramedics with Gator Coordinator: Ann Peggs Arrive: 6:45 @ Main Medical tent for meeting, move to Clay and Cass Depart: at conclusion of the run DUTIES: Administer First Aid as needed to crowd/spectators, runners, communication with the rest of the medical team, transport as needed to Bellin ED.
Post Race: Bellin Health Sports Medicine Staff Coordinator: Kristy Carter (920) 676-0153 Arrive: 6:45 AM @ Main Medical tent for meeting Depart: prior to expo take down DUTIES: Administer First Aid as needed to runners, any post race treatments that may be required, communication with the rest of the medical team
Lamers Bus Lines: Coordinator: Roland Schmidt Arrive 6:45 am @ Finish Line FA for safety mtg DUTIES: 2 Medical Personnel to assist with pick up of fatigued runners, lost children from FA/Water stations to medical tent, or family reunion area respectively. Will assist in transporting non-emergency injured runners to Main Medical tent for treatment. Assist in communication of participant location as able.
DATE OF THIS VERSION: May 5, 2011 PAGE 113
MEDICAL PLAN WATER STATION MEDICAL SUPPLIES
The following items will be included in a standard First Aid kit at each water station:
1 Box XLarge Gloves 1 Box Large Gloves 1 Box Medium Gloves 1 Box Small Gloves 1 Box Kleenex 1 Package Emibags 4 Tubes Vaseline 1 1" Transpore tape 1 2" Transpore Tape 1 1" Micropore Tape 1 2" Micropore Tape 1 Box Alcohol Wipes 1 Box 4x4s or 2x2s 4 250cc Bottles of N/S 10 20ml Shur Clens 5 Bacitracin ointment 1 ounce 1 Bag Purple bracelets 1 Bag sugar packets 1 Bottle Waterless Hand Soap 1 Box Bandaids 1 3" ace
DATE OF THIS VERSION: May 5, 2011 PAGE 114
MEDICAL PLAN BELLIN RUN MEDICAL RECORD FORM
Name: Arrival Time:
Bib # M/F Age: Contact number:
Location: Start Course Finish Massage Kids Tent Other Chief Complaint:
Med Hx:
Allergies: Current Meds:
TIME PULSE TEMP B/P Blood Sugar Ice Bath 1.
2.
3. 4. 5. 6. 7. 8. 9. 10. Fluids/PO: (cups) 1 2 3 4 5 6 7 Water/Gatorade/Other Fluids/IV: (liters) 1 2 Start time: End time: Diagnosis (Check all that apply. Give brief description) Dehydration Skin/Wound Care Hypothermia Podiatry Hyperthermia Other ______Hyponatremia Orthopedic q Reviewed by: Disposition Transport Information Released Hospital: Follow up care needed Time: Call by medical team needed Authorized by: Refusal of care Transported by: Medical transport Departure Time:______Family Notification by ______
Top Copy – Emergency room Middle Copy – Bellin Run Records Bottom Copy – Participant
DATE OF THIS VERSION: May 5, 2011 PAGE 115
MEDICAL PLAN MEDICAL BIKE COVERAGE PLAN
BELLIN MEDICAL BIKE TEAM LOCATIONS:
POSITION #1: Lead elite runners, checking course for obstructions, safety, and road closures, patrol area #1 located on map, overlapping or meeting with POSITION #2 and Finish line staff.
POSITION #2: Follow in with second wave of runners, patrol area #2 located on map, overlapping or meeting with POSITIONS #1 and #3. Riding to finish once run/walkers have completed your area.
POSITION #3: Follow in with middle section of runners, patrol area #3 located on map, overlapping or meeting with POSITION #2 and #4. Riding to finish once run/walkers have completed your area.
POSITION #4: Follow in with the end of the runners and walkers, always staying in front of the sag wagon, patrol area #4 located on map, overlapping or meeting with POSITION #3 and SAG Wagon. Riding to finish once run/walkers have completed your area.
GBFD Bike Patrol: Coordinator: Anne Peggs Arrive: 7:00am @ Finish Line Tent Depart: at conclusion of the run (11:00am)
DUTIES: Administer First Aid as needed to runners, communication with the rest of the medical team.
BIKE TEAM LOCATION: Ride out from start with Bellin Bike team #2. Patrol area overlapping with areas #1 and #2 in area EMS located on map. Riding to finish once run/walkers have completed your area.
DATE OF THIS VERSION: May 5, 2011 PAGE 116
MEDICAL PLAN OUTLINE FOR MEDICAL TENT ADMISSIONS
1. Runner’s will enter the tent for medical care from the north end and south end of the tent, closest to valet driveway and ED driveway. Runners may also be taken from the family meeting area or on the cool down walk on Clay Street.
2. A medical team will triage each runner ~ once they enter the tent a medical records tag will be provided, then the runner will be escorted to a cot/tent section
3. The scribe/medical records person in each section will start taking the basic information listed below. a. Bib number – if patient is a registered runner b. Name c. Telephone number (especially if runner is bandit or unregistered) d. Gender (M/F) e. Age f. Method of arrival notes (Bus/Van/Own/Assisted by medical staff) g. Arrival time h. Location – Medical Tent
4. Scribe and medical team in assigned sections will complete remainder of medical records form once basic data is completed a. Past medical History b. Current Medical History c. Chief complaint d. Symptoms (check all that apply) e. Physical Exam – MD f. Fluids (both oral and IV) Please note start times) g. Vitals (space available for 5 series of recordings with times) h. Name of MD and IV nurse treating i. Diagnosis (check all that apply) j. Treatment (check all that apply) k. Follow up care needed (check on of 3 boxes) l. Type of IV fluid provided m. Treatment refusal (signature…unlikely but needs to be signed if patient refused medical care) n. Name of medical records scribe
Note: Runner’s that requires a medical transport to a local hospital are a top priority when collecting data.
Immediate actions required:
If possible, have the medical team work with the patient to sign a medical release form. The hospital location along with transport time needs to be completed on the medical records tag. Once this is completed, the yellow form is to be given to medical records. The remaining record will accompany the patient to hospital.
DATE OF THIS VERSION: May 5, 2011 PAGE 117
MEDICAL PLAN MEDIA/SECURITY PROTOCOL FOR BELLIN RUN MEDICAL TENT
If media representatives are in restricted areas, such as the medical tent (i.e. for something other than an organized event the media were contacted about) security should be contacted immediately: It is our policy that no media or non- medical volunteers should be allowed to enter the Medical Tent without approval by the Medical Director or Medical Coordinator.
If questions arise contact: Roland Schmidt, ATC/Medical Services Coordinator
Methods of contact: 1) Radio (race day only) 2) Call cell phone- (920) 676-1511
MEDIA DO’S AND DON’TS
DO be polite in all of your dealings with the media; treat them with the same courtesy you extend to runners, volunteers, and spectators.
DO ask the reporter of photographer for his or her name, the name of the media organization they work for, and the nature of the inquiry.
DON’T volunteer information to media representatives or feel pressured to respond to questions. Always remember to refer media to the public relation team or a race spokesperson.
DO offer to locate the PR team or spokesperson who can speak with the reporter or photographer.
DO ask the reporter or photographer to wait for a representative from the Bellin Run staff or, if safety is an issue, escort the reporter or photographer to another pre-determined waiting area. If necessary, station a guard to prevent media representatives from wandering near the medical area.
DON’T forcibly try to prevent the media from doing its job—asking questions and taking pictures. Do not touch a photographer’s camera or try to cover the camera lens. There is NO policy that allows media inside secure area’s during crisis situations. Again, offer to locate the PR team/race spokesperson, and again, station a guard with the media to prevent representatives from wandering.
DATE OF THIS VERSION: May 5, 2011 PAGE 118
CHAPTER 15 CONTINGENCY PLANS
INCLEMENT WEATHER CONTINGENCY PLAN
PRIOR TO THE 8:00 A.M. START 7:15 a.m. - Meeting between Executive Director Randy Van Straten, Race Director Dave McGillivray, Brown County Sheriff’s Deputy Randy Schultz and Medical Coordinator Roland Schmidt to decide whether to delay or cancel.
7:30 a.m. - Conference call to update all members of the operations team hosted by Race Director Randy Van Straten. The conference call will take place on the Conference Call (“Bridge”) number (920) 272-2663 ext. 1752.
DELAY PLAN In the event of a delay: • Scotty Grathen (PA Announcer) will announce the delay to on site runners. • St. Peter’s gymnasium will be used as an inclement weather shelter. • A delay will be communicated throughout the course by the following people: Water Stations Jamie Fisher Medical Stations Roland Schmidt Course Volunteers John Mory General Public (Friday night) WIXX 101.1FM Studio 321-3292 General Public (Saturday morning) Jason Hillery (WIXX) 562-2883 Runners in Start Area/Baird Park Scotty Grathen via PA Media Femi Cole • Course volunteers will be instructed to “wait in their cars” or shelter within view of the course until further notice or they see a police vehicle with lights and siren on, which will signal the start of the event. • The National Weather Service will be contacted for updates every 10 minutes. • Updates will be provided to the runners every 15 minutes by the PA Announcer. • The latest start time for the 10K course will be 9:30 am (90 minutes after planned). • The latest start time for the alternate 5K course (see page 108) will be 10:45 am.
POST-DELAY COURSE START PLAN After the course is safe to open: • PA announcer will communicate to the runners that “the race will begin in approximately 15 minutes.” Established procedures will then be followed. • Police vehicles with lights and siren will be dispatched (15 minutes before the start) and will travel along each of the three course routes to signal the start of the event.
MID-EVENT SERIOUS WEATHER DISRUPTION In the event of a mid-event serious weather (lightening, tornado) disruption: • The event will be canceled. • The finish line will be barricaded and shut down immediately. • The bus shuttles will be dispatched with Finish Line volunteers aboard to collect the runners off of course. The volunteers will instruct runners that the event has been canceled due to dangerous weather and ask them to get on the bus. The shuttles will work through the course until all runners are returned to Bellin.
DATE OF THIS VERSION: May 5, 2011 PAGE 119
CONTINGENCY PLAN LIGHTNING PROTOCOL
The Bellin Run hosts their annual 10k run during the second Saturday in June. The race starts at 8am and the entire event normally concludes at 11:30am. This protocol is designed to educate both event and race medical staff as to the policies and procedures in the event of a weather hazard that includes severe weather conditions such as lightning and/or thunder. To determine the proximity of lightning, we will use the National Severe Storm Laboratory (NSSL) flash-to-bang method, as well as the National Athletic Trainers (NATA) Recommendations.
To use the flash-to-bang method, count the seconds from the time lightning is first sighted to when the clap of thunder is heard. Divide this number by five to obtain the distance in miles from where the lightning occurred. (Example: 30 second count between flash and hearing bang… storm is 6 miles away)
Lightning awareness should increase with the first visual sighting of a flash or clap of thunder regardless of how far away the storm may seem. Notice should be made of how fast the storm is moving, relative to the time it would take to find safe shelter for runners, staff, and spectators. The Bellin Run staff should remember the existence of blue sky and the absence of rain are not protection from lightning.
A. As a minimum, it is strongly recommended that by the time Bellin Run staff monitors a flash- to-bang count of 30 seconds, all individuals should have left the site and reached a safe location. Given the nature of this event and the size of the field, spectators and staff, a flash- to-bang count of 60 seconds may be needed to accurately move all individuals to a safe location. B. Resumption of activity should only be considered by waiting 30 minutes or longer after the last flash of lightning or sound of thunder.
Chain of Command: During the day or days leading up to the event, there is an indication that severe weather is a possibility, and then contacts will be made with local meteorologists in the Green Bay area. Discussions will center on the relative possibilities of weather than may alter the start of the event. If forecasts and current weather conditions show a relatively high probability of severe weather, the Medical Coordinator (Roland Schmidt, ATC) in conjunction with the Medical Directors (Paul Casey, MD) and Race Director (Dave McGillivray) will delay or postpone the start of the race until the weather has cleared. Contact will be made with Green Bay and Allouez Fire, Police and EMS units to advise them of the delay.
Randy VanStraten will make the final call regarding the delay of the race or if the race as started, the call to remove runners from the course. Roland Schmidt, ATC will act as the designated weather watcher working with a local meteorologists, then notifying the Chain of Command.
Verbal warnings will be made over bullhorns or loud speakers advising runners to seek immediate shelter from the storm. Verbal notice will include the types of appropriate shelters and location of said shelters as they pertain to the runner’s locations. Warnings could indicate a ”Watch” meaning that conditions are favorable for severe weather to develop, and a “Warning” meaning that severe weather has been reported in the area and for everyone to take proper precautions.
DATE OF THIS VERSION: May 5, 2011 PAGE 120
CONTINGENCY PLAN ALTERNATE COURSE ROUTE
In the event of extreme heat and humidity or delays past 9:30 am (latest possible 10K start time), Bellin Run organizers may offer an abbreviated course route. The alternate 5K (3.1-mile) course route includes the first mile of the standard 10K route and the final 1.6 miles of the course. It requires the runners to turn left at mile marker one off of Webster onto Beaupre Street, east one half mile to Libal, then left on Libal where it follows the remainder of the standard route. This route is depicted on the next page.
The latest possible start time for the 10K course route is 9:30 am, i.e. a 90-minute delay. The latest possible start time for the 5K course route is 10:45 am, an additional 75-minute delay. Both times ensure that all participants have crossed the finish line by 12:45 pm.
In order to employ this plan, the following decision-making and communication protocols will be followed: 1. Executive Race Director Randy Van Straten, Race Director Dave McGillivray, Medical Director Dr. Paul Casey and Medical Coordinator Roland Schmidt will make this decision. 2. The Medical Director and Medical Coordinator will notify all medical personnel at the start/finish area and on the course. 3. Senior Event Manager Sean Ryan will notify all start line and finish line operations personnel. 4. Water Station Director Jamie Fisher will immediately drive the 10K course, notifying all corner volunteers and water station captains of the change. Those on the canceled portion of the course will be sent home. Those on the remaining segments will be notified of the change. 5. Course Director John Mory will notify all lead vehicle personnel of the change. 6. Media Coordinators Director Dana Bzdawka will notify WIXX 101.1 FM and other media outlets. This information would then be broadcast throughout Green Bay, helping to notify all water station and course volunteer personnel on the course route.
NOTES: • There would be pre-planned water stations on the course, at mile 1.7 and at mile 2.4, since they are already planned at the specific locations on the 10K course. • The event is uniquely suited to address a severe heat challenge due the proximity to TWO hospitals. The start/finish is in front of Bellin Hospital which is adjacent to St. Vincent’s Hospital. Both hospitals have Emergency Rooms and large facilities. • The Bellin Run has never been cancelled.
DATE OF THIS VERSION: May 5, 2011 PAGE 121
CONTINGENCY PLAN ALTERNATE COURSE ROUTE, continued
ALTERNATE 5K COURSE ROUTE
BEAUPRE STREET
DATE OF THIS VERSION: May 5, 2011 PAGE 122
CONTINGENCY PLAN CATASTROPIC/SUDDEN DEATH PROTOCOL For distribution to all volunteers, local and state agencies In the event of a catastrophic injury/event, or a sudden death of a participant in the Bellin Run, all parties must follow the actions and guidelines listed below.
1. Notification to Green Bay Fire and Rescue through communications system.
2. Fire and Rescue will notify Roland Schmidt ATC at cell phone (920) 676-1511, main medical land line number (920) 433-7860 or via radio communications if the call fails (private channel).
3. The runner’s name, location and transport destination will be provided.
4. Roland Schmidt, then notifies the following individuals:
Randy VanStraten/Race Director Cell phone (920) 676-5502
Femi Cole/Public Relations Cell phone (920) 619-7810
5. The medical team will work towards finding family members or next of kin located in the Astor Park area. If no family is found within the area, then a telephone call will be placed based on the information on the back of the runners bib. If contacted, family members will be asked to meet the above team at a specific location.
Under NO CIRCUMSTANCES will any volunteer from the Bellin Run Medical Team, other volunteers or participating agencies comment on the death of a runner to members of the press. If you are directly involved with the incident, we recommend you politely acknowledge that you have no information at this point in time. A statement that the Race and Medical Directors will make an announcement at some point in time would be appropriate.
If a press conference is scheduled, then Dr. Paul Casey, medical director, Roland Schmidt, ATC, and Randy VanStraten, race director, will work with the Dave McGillivray Sports Enterprises to coordinate. If a mass casualty event or an act of terrorism occurs, the volunteer medical staff of the Bellin Run will act as a support medical team to local EMS, fire, and police agencies. Your team captain will provide you with further information in the unlikely event of these situations. Your assistance in these situations is voluntary.
DATE OF THIS VERSION: May 5, 2011 PAGE 123
CONTINGENCY PLAN LOST CHILD PLAN
BACKGROUND: During the past Bellin Runs issues have arisen with lost children and a specific location to keep the children. In past years children were moved from one location to another by family members of employees or employees themselves. However, no protocol for releasing the child was established and one process was never followed all the time. This year we have established set protocols for our two tents, which includes the staffing, turnover and overall function of the lost child protocol.
LOCATIONS FOR LOST CHILD TENTS (Unmarked, behind fence line of the Medical Tents) • There will be two 10’ X 10’ tents that will be set-up next to the Bellin Run Medical Tents. • The first location known as Lost Child Tent #1 will be set-up near the Bellin Run Medical Tent in the 725 Parking Lot. • This area will be cordoned off with barricades and traffic dividers. • The second location will be in Astor Park near the Medical Tent that is along the northwest corner of the park along Clay Street. • Both tents will be staffed with a minimum of one Bellin Security Officer and one volunteer. • The Security Officer will be responsible for turning over the child to there parent/guardian after the process that is listed below has been completed. • The volunteer will be responsible for running between the Lost Child Tent and the announcer’s station.
PROCESS • If a child is lost on the course coordination of the pick-up and drop-off should be done through the Incident Command Center. • Available Security Officers will respond to the location and based on the child’s location the call will be made for which tent to take the child to. • This will be determined by how close the child is to either tent. • The handoff of the children to the officer in the lost child tent needs to be done from officer to officer and not officer to volunteer. • The Security Officer in the tent should sit the child down in the shade and offer them a bottle of water and some animal crackers. • After the child has calmed down begin to ask them the questions that are on the Lost Child Waiver form. • Once all available information has been received have the volunteer go to the announcers table to relay the Lost Child Announcement over the loud speaker. • Once the parent/guardian arrives the following items should be asked: o Their name. o Their child’s name. o Their picture identification, if they have one with them. If the guardian does not have their license and is a runner log the bib number of the runner down on the lost child form. o All the information that is on the Lost Child Waiver Form. • Once this is completed and it is verified that the child belongs to the parent/guardian, take a picture of the parent/guardian and ask them to fill in the bottom portion of the child claim waiver before releasing the child to them. • If for any reason the parent/guardian does not know the information or becomes verbally aggressive, call dispatch and ask for back-up and a Police Officer. • After the child has been turned over and the paperwork is complete, place all the items in a manila envelope and place the Childs name on the front of it.
DATE OF THIS VERSION: May 5, 2011 PAGE 124
CONTINGENCY PLAN ABORTION PROTESTORS
In 2007, a group of abortion protestors disrupted the Bellin Run by positioning themselves at mile 3.5 of the course and displaying graphic signs in opposition to abortion.
In the event of protestors disrupting the Bellin Run Event, the following procedure will take place.
1. Those who experience the protestors should contact Bellin Hospital Security at (920) 433-7917.
2. Security Dispatch will contact Anne Hale, Team Leader, Safety & Security in Incident Command with details of the protestor disturbance and location.
3. Anne Hale, will contact the Green Bay Police Department Representative stationed in Incident Command who will dispatch appropriate personnel to the scene.
DATE OF THIS VERSION: May 5, 2011 PAGE 125
CHAPTER 16 COMMUNICATIONS PLAN
Communication amongst the race organizers on race weekend will be achieved via cell phones and two way radios.
CELL PHONE COMMUNICATION The cell phone numbers for the operations team members will be provided on lanyards given to each member. There will be three types of cell phone lanyards: • Operations Team lanyards • Public Safety Department lanyards • Medical Team lanyards
TWO WAY RADIOS There will be FIVE channels used for two-way radios, including: 1. Public Safety Departments – Local public safety channel 2. Bellin Run Medical – Will use radios from Baycom 3. Bellin Run Course – Radios from Frank’s Radio Service 4. Bellin Hospital Security – Radios from Frank’s Radio Service 5. Bellin Start/Finish Operations – Motorola Talkabouts
INCIDENT COMMAND CENTER (ICC) An Incident Command Center will be established inside the 725 Webster Avenue building (formerly Bellin College of Nursing) in proximity to the main medical tent. The ICC will be staffed by representatives from each of the areas.
REPS FOR ICC INCLUDE: 1. Brown County Sheriff’s Department – Randy Schultz 2. Green Bay PD – TBD 3. Green Bay FD – Ann Peggs 4. Medical Team member – Anne Hale 5. Hospital Security – Bellin Security Dispatcher and Anne Hale 6. Ops Team – Sean Ryan (outside at Start Line)
DATE OF THIS VERSION: May 5, 2011 PAGE 126
COMMUNICATIONS PLAN COURSE RADIO ASSIGNMENTS TO OPERATIONS TEAM MEMBERS
There will be (15) long-range two-way course radios available. They will be assigned to the following personnel:
# NAME ROLE 1 Bob Myette Media Truck 2 Dana Bzdawka/Femi Cole Media Relations 3 Dave McGillivray Race Director 4 Jamie Fisher Sweep Vehicle / Water Station Delivery 5 John Mory Course Director 6 Josh Nemzer Start Area Director 7 Ron Kramer Lead Vehicle Coordinator 8 Sean Ryan Senior Event Manager 9 Police – Scout Vehicle Lead 10 Cycle – Lead Wheelchair Lead 11 Cycle – Lead Male Lead 12 Cycle – Lead Female Lead
There will be (30) Motorola Talkabouts available for members of the Operations Team to use in the start and finish areas for basic chatter.
TWO-WAY RADIO PROVIDER Frank's Radio Service. Inc 4410 Custer Street Manitowoc, WI 54220-4126 (920) 682-5989 [email protected]
DATE OF THIS VERSION: May 5, 2011 PAGE 127
COMMUNICATIONS PLAN COURSE RADIO ASSIGNMENTS TO OPERATIONS TEAM MEMBERS
# NAME ROLE 1 Roland Schmidt Medical Coordinator 2 Dr. Paul Casey Medical Director 3 Randy Vanstraten Bellin Run Executive Race Director (or assigned rep) 4 Chief Ann Peggs Green Bay Fire Department 5 Denise Ellis ATC Team Captain – (Webster Team) 6 Chad Carter Bellin Bike Team Captain, Bike 1 7 Ron Hiermonicek Astor Park Team Captain 8 Bonnie Parrott Bethel Baptist Team Captain 9 Ann Hale Security Command Center 10 Dave McGillivray Race Director 11 Allouez Fire Department 12 First Aid Personnel at Water Station 1 13 First Aid Personnel at Water Station 2 14 First Aid Personnel at Water Station 3 15 First Aid Personnel at Water Station 4 16 First Aid Personnel at Water Station 5 17 Bellin Bike 2 18 Bellin Bike 3 19 Bellin Bike 4 20 Street ATC- Clay Street Team 21 Street ATC- Porlier Team 22 Street ATC- Finish Line Team 23 Street ATC- Astor Team 24 Sag Vehicle #1 – Medical Provider 25 Sag Vehicle #2 – Medical Provider
TWO-WAY RADIO PROVIDER BayCom
DATE OF THIS VERSION: May 5, 2011 PAGE 128
CHAPTER 17 COURSE ENTERTAINMENT
Historically, the Bellin Run has never budgeted or planned for course entertainment plan. There is a healthy amount of spirited support from the residential neighborhoods that the course travels through. Much of this arises from the fact that the course has changed very little in its 31 years.
This year, the Bellin Run obtained formal approval from the village of Allouez for musical and other forms of entertainment along the course route. This entertainment is detailed below:
LOCATION DESCRIPTION TIME Requirements Mile 1.3 (Webster Ave) Polka Band 8:00 am – Tent, Electric Bellin Admin Building (“The Notables”) 8:45 am Mile 1.6 (BP Carwash) DJ (Mark Clabot) playing Car Tent, Electric 8:00 am – Webster & Allouez Ave Wash by Rose Royce along 9:15 am with hose and sprinkler Mile 1.9 (Webster Ave) Banjo Man 8:00 am – St. Matthew’s Parish 9:15 am Mile 2.5 (Greene Ave) Rocky Theme Song 8:00 am – Private Residence 9:30 am Mile 3.1 (East River Dr.) Parrothead Water Stop Electric, sound 8:00 am – Inflatable palm trees system 9:45 am DJ playing Margaritaville Mile 4.0 8:15 am – (East River & St. Joseph) 10:30 am Mile 4.5 (Libal) Packers G-Force / BCON 8:15 am – Electric Allouez Village Hall Cheer Squad 10:15 am Mile 4.8 (Bethel Baptist) DJ playing Spirit in the Sky 8:15 am – ??? 10:30 am Mile 5.4 (Hastings & Clay) DJ (Mark Clabot) playing Tent, Electric 8:15 am – Running on Empty 10:30 am by Jackson Browne Mile 5.7 – 1129 S. Clay GB East Pep Band and 8:15 – 10:30 Cheerleaders am Mile 6.0 (Clay Street) Murphy in the Morning at the 8:45 am – Astor Park Misting Wall 10:45 am Finish Area Party Brad Beck’s Band – Music ASK RANDY Jar
Other entertainment plans include: • Inspirational Final Mile signs beginning on Hastings Street.
DATE OF THIS VERSION: May 5, 2011 PAGE 129
COURSE ENTERTAINMENT MISTING MACHINE GRAPHIC RENDERING
DATE OF THIS VERSION: May 5, 2011 PAGE 130
COURSE ENTERTAINMENT MISTING MACHINE MATERIALS & EQUIPMENT NEEDED
(2) 1-ton concrete blocks
(3) ratchet straps to anchor scaffolding to blocks
(2) 2-story 5’ x 5’ scaffolding towers
(1) 30 foot 12” x 12” box truss
(2) 30 foot long x 2’ tall span banners
(3) 5’ wide x 10’ tall sponsor acknowledgement banners
(1) PVC attachment (to be designed by Sprinkler Company)
(1) Key to access “hotbox” from Green Bay Water Utility
1 Brass splitter for hoses
1 Fire Hose
DATE OF THIS VERSION: May 5, 2011 PAGE 131
CHAPTER 18 WASTE REMOVAL PLAN
In order to maintain a clean, professional image, it is important that Bellin have a well thought out waste removal plan for the Bellin Run. A diagram on the next page depicts the location of the waste containers in Astor Park.
FRIDAY – ASTOR PARK Waste removal on Friday will be focused on activities in and around Astor Park. The 55-gallong cardboard trash containers will be set out and maintained by DMSE personnel. Simple trash collection, no recycling, will take place on Friday. Containers will be placed on both sides of the exhibitor tents, beneath the Registration Tent and beneath the Pasta Dinner Tent. Full trash bags will be removed and placed in the Penske box truck behind the Pasta Dinner tent during the afternoon and evening. At 7:30 pm, the bags will be driven to the dumpsters in the Power Plant parking lot behind Manor Care and emptied.
SATURDAY – ASTOR PARK AND BAIRD PARK Waste removal in Astor Park on Saturday will be conducted by the Astor-East River Neighborhood Association (AERNA). In exchange for a donation from Bellin, this neighborhood group will staff one waste/recycling area in Baird Park and three waste/recycling areas in Astor Park. See the diagrams on the following pages. The waste/recycling areas will include 55-gallon cardboard trash containers lined with black garbage bags and 64-gallon plastic recycling totes lined with clear garbage bags. The event will have single-stream collection of recyclables which means that plastic, glass, aluminum and paper may be placed in the recycling containers. The AERNA volunteers will monitor these containers for compliance. The containers will be emptied with the bags placed on the ground behind each team. Another group of AERNA volunteers will use a utility cart to drive around Astor Park, picking up the bags and delivering them to the empty Penske truck behind the Pasta Dinner Tent. After the event, the dark bags will be place in the garbage dumpster behind the Manor Care building. The clear bags will be placed in the recycling dumpster behind the Manor Care building.
SATURDAY – COURSE The city of Green Bay will provide a garbage truck that will follow along with the water station delivery/pick up team as they pick up the water station supplies along the course. The water station team will place all garbage bags into the garbage truck. The truck will end its journey at Astor Park and load any trash gathered there.
WASTE SERVICES PROVIDER Waste Management Contact: Dan Roddan Cell (920) 680-7101 Email [email protected]
DATE OF THIS VERSION: May 5, 2011 PAGE 132
WASTE REMOVAL PLAN FOR ASTOR PARK
DATE OF THIS VERSION: May 5, 2011 PAGE 133
CHAPTER 19 SPONSOR FULFILLMENT FINISH CHUTE SIGNAGE
DATE OF THIS VERSION: May 5, 2011 PAGE 134
CHAPTER 19 SPONSOR SIGNAGE DIAGRAM
DATE OF THIS VERSION: May 5, 2011 PAGE 135
CHAPTER 20 OFFICIALS PROGRAM
REFEREE Patrick Pretty
JUDGES 1. Dave McGillivray – DMSE 2. Randy Van Straten – Bellin 3. Sean Ryan – DMSE
JURY OF APPEALS 1. Dave McGillivray – DMSE 2. George Kerwin – Bellin 3. Jim Dietsche – Bellin
OFFICIAL TIMING COMPANY Sports Management Associates – Mike Proctor and crew
FINISH LINE COORDINATOR Josh Nemzer
SANCTION AND INSURANCE USATF sanction RRCA insurance coverage
PROTEST PROCEDURE • Form – Must be submitted in writing • Timeline – Must by submitted with 24 hours • Procedure – 1. Submission to any race official is directed to the Judges Panel for ruling. 2. Judges review and make decision with 24 hours. 3. Decision is communicated to parties involved. 4. Parties have 24 hours to appeal decision to Jury of appeals. 5. If appealed, Jury of Appeals reviews and makes decision with 24 hours. 6. Decision is communicated to parties involved.
DATE OF THIS VERSION: May 5, 2011 PAGE 136
CHAPTER 21 AUDIO SCRIPTS START LINE TIMELINE 6:00:00 AM Start line construction finished 6:30:00 AM Scotty Grathen begins broadcasting: Pre-race announcements (see next pages) Periodic updates (___ minutes left to start of event) 7:00:00 AM If weather is questionable, Operations Team members call the bridge line (272-2663 ext. 1752) for weather/course updates. 7:40:00 AM Scotty Grathen Announce “10 minutes to the start of the national anthem. Wave one runners should begin entering the corrals.” 7:45:00 AM Scotty Grathen Announce “5 minutes to the start of the national anthem. Wave one runners should begin entering the corrals.” 7:48:00 AM Scotty Grathen Announce “2 minutes to the start of the national anthem. Wave one runners should begin entering the corrals.” 7:50:00 AM Scotty Grathen Introduces Jeff Santaga who will play the National Anthem 7:50:00 AM Jeff Santaga National Anthem on saxophone 7:53:00 AM Randy Van Straten Starts wheelchairs with short horn blast. 7:55:00 AM Scotty Grathen Introduction of dignitaries and final reminders 7:58:00 AM Scotty Grathen “2 minutes to the start of the 34th annual Bellin Run!” 7:59:00 AM Scotty Grathen “1 minute to the start of the 34th annual Bellin Run!” Chariots of Fire begin playing 8:00:00 AM START OF WAVE ONE 8:05:00 AM Start of Wave Two 8:10:00 AM Start of Wave Three 8:15:00 AM Start of Wave Four 8:20:00 AM Start of Wave Five 8:25:00 AM Start of Wave Six 8:30:00 AM Start of Wave Seven 8:35:00 AM Start of Wave Eight
DATE OF THIS VERSION: May 5, 2011 PAGE 137
ASTOR PARK PRE-RACE ANNOUNCEMENTS
6:30 AM Good Morning, Green Bay! Welcome to the 34th annual Bellin Run. We’re excited you decided to join us once again as we take it to the street. More than 15,000 runners, walkers and wheelchair racers – a new Bellin Run record – have registered for this year’s event! The time is now 6:30 am. We are 90 minutes away from the start of the wave one runners at 8 am. Wheelchair racers will begin at 7:55 am. A reminder, for safety purposes, there will be no rollerblading, scooters, or skateboards on the course.
Please note that this year’s Bellin Run will feature a WAVE START. This means that the runner will be loaded into the starting corral one group or wave at a time. Participants in other waves will wait in Baird Park across from the hospital for their wave to be called forward. Cooperation with the new wave start will ensure the safety and enjoyment of all participants. Your wave assignment is listed on the front of your runner bib. Be sure to wear it in a visible location as you enter the corral.
At this time I'd like to thank the MAJOR SPONSORS of this year's Bellin Run. Major Sponsors include Bellin Health, the BLR Agency, the Elite Group, KI, New Balance, Pepsi, The Konop Companies, and ShopKo. In addition, we would like to acknowledge the Schneider National Foundation, presenting sponsor of the Kids for Running program.
DATE OF THIS VERSION: May 5, 2011 PAGE 138
ASTOR PARK PRE-RACE ANNOUNCEMENTS, continued
6:45 AM Good Morning, Green Bay! Welcome to the 34th annual Bellin Run. We’re excited you decided to join us once again as we take it to the street. More than 15,000 runners, walkers and wheelchair racers – a new Bellin Run record – have registered for this year’s event! The time is now 6:45 am. We are 75 minutes away from the start of the wave one runners at 8 am. Wheelchair racers will begin at 7:55 am. A reminder, for safety purposes, there will be no rollerblading, scooters, or skateboards on the course.
Please note that this year’s Bellin Run will feature a WAVE START. This means that the runner will be loaded into the starting corral one group or wave at a time. Participants in other waves will wait in Baird Park across from the hospital for their wave to be called forward. Cooperation with the new wave start will ensure the safety and enjoyment of all participants. Your wave assignment is listed on the front of your runner bib. Be sure to wear it in a visible location as you enter the corral.
At this time I'd like to thank the MAJOR SPONSORS of this year's Bellin Run. Major Sponsors include Bellin Health, the BLR Agency, the Elite Group, KI, New Balance, Pepsi, The Konop Companies, and ShopKo. In addition, we would like to acknowledge the Schneider National Foundation, presenting sponsor of the Kids for Running program.
DATE OF THIS VERSION: May 5, 2011 PAGE 139
ASTOR PARK PRE-RACE ANNOUNCEMENTS, continued
7:00 AM Good Morning, Green Bay! Welcome to the 34th annual Bellin Run. We’re excited you decided to join us once again as we take it to the street. More than 15,000 runners, walkers and wheelchair racers – a new Bellin Run record – have registered for this year’s event! The time is now 7 am. We are one hour away from the start of the wave one runners at 8 am. Wheelchair racers will begin at 7:55 am. A reminder, for safety purposes, there will be no rollerblading, scooters, or skateboards on the course.
Please note that this year’s Bellin Run will feature a WAVE START. This means that the runner will be loaded into the starting corral one group or wave at a time. Participants in other waves will wait in Baird Park across from the hospital for their wave to be called forward. Cooperation with the new wave start will ensure the safety and enjoyment of all participants. Your wave assignment is listed on the front of your runner bib. Be sure to wear it in a visible location as you enter the corral.
Wave ONE and wave TWO runners should now begin making their way north on Clay Street to the start areas on Webster Avenue. Once again, wave ONE and wave TWO runners should now begin making their way north on Clay Street to the start areas on Webster Avenue.
At this time I'd like to thank the MAJOR SPONSORS of this year's Bellin Run. Major Sponsors include Bellin Health, the BLR Agency, the Elite Group, KI, New Balance, Pepsi, The Konop Companies, and ShopKo. In addition, we would like to acknowledge the Schneider National Foundation, presenting sponsor of the Kids for Running program.
DATE OF THIS VERSION: May 5, 2011 PAGE 140
ASTOR PARK PRE-RACE ANNOUNCEMENTS, continued
7:15 AM Good Morning, Green Bay! Welcome to the 34th annual Bellin Run. We’re excited you decided to join us once again as we take it to the street. More than 15,000 runners, walkers and wheelchair racers – a new Bellin Run record – have registered for this year’s event! The time is now 7:15 am. We are only 45 minutes away from the start of the wave one runners at 8 am. Wheelchair racers will begin at 7:55 am. A reminder, for safety purposes, there will be no rollerblading, scooters, or skateboards on the course.
Please note that this year’s Bellin Run will feature a WAVE START. This means that the runner will be loaded into the starting corral one group or wave at a time. Participants in other waves will wait in Baird Park across from the hospital for their wave to be called forward. Cooperation with the new wave start will ensure the safety and enjoyment of all participants. Your wave assignment is listed on the front of your runner bib. Be sure to wear it in a visible location as you enter the corral.
ALL PARTICIPANTS should now begin making their way north on Clay Street to the staging areas in Baird Place Park near the start line. Once again, ALL PARTICIPANTS should now begin making their way north on Clay Street to the staging areas in Baird Place Park near the start line.
At this time I'd like to thank the MAJOR SPONSORS of this year's Bellin Run. Major Sponsors include Bellin Health, the BLR Agency, the Elite Group, KI, New Balance, Pepsi, The Konop Companies, and ShopKo. In addition, we would like to acknowledge the Schneider National Foundation, presenting sponsor of the Kids for Running program.
DATE OF THIS VERSION: May 5, 2011 PAGE 141
ASTOR PARK PRE-RACE ANNOUNCEMENTS, continued
7:20 AM – 8:00 AM (EVERY FIVE MINUTES)
Good Morning, Green Bay! Welcome to the 34th annual Bellin Run. We’re excited you decided to join us once again as we take it to the street. More than 15,000 runners, walkers and wheelchair racers – a new Bellin Run record – have registered for this year’s event! The time is now ___. We are only ___ minutes away from the start of the wave one runners at 8 am. Wheelchair racers will begin at 7:55 am. A reminder, for safety purposes, there will be no rollerblading, scooters, or skateboards on the course.
Please note that this year’s Bellin Run will feature a WAVE START. This means that the runner will be loaded into the starting corral one group or wave at a time. Participants in other waves will wait in Baird Park across from the hospital for their wave to be called forward. Cooperation with the new wave start will ensure the safety and enjoyment of all participants. Your wave assignment is listed on the front of your runner bib. Be sure to wear it in a visible location as you enter the corral.
ALL PARTICIPANTS should now begin making their way north on Clay Street to the staging areas in Baird Place Park near the start line. Once again, ALL PARTICIPANTS should now begin making their way north on Clay Street to the staging areas in Baird Place Park near the start line.
At this time I'd like to thank the MAJOR SPONSORS of this year's Bellin Run. Major Sponsors include Bellin Health, the BLR Agency, the Elite Group, KI, New Balance, Pepsi, The Konop Companies, and ShopKo. In addition, we would like to acknowledge the Schneider National Foundation, presenting sponsor of the Kids for Running program.
DATE OF THIS VERSION: May 5, 2011 PAGE 142
BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS
6:30 AM Good Morning, Green Bay! Welcome to the 34th annual Bellin Run. We’re excited you decided to join us once again as we take it to the street. More than 15,000 runners, walkers and wheelchair racers – a new Bellin Run record – have registered for this year’s event! The time is now 6:30 am. We are 90 minutes away from the start of the wave one runners at 8 am. Wheelchair racers will begin at 7:55 am. A reminder, for safety purposes, there will be no rollerblading, scooters, or skateboards on the course.
Please note that this year’s Bellin Run will feature a WAVE START. This means that the runner will be loaded into the starting corral one group or wave at a time. Participants in other waves will wait in Baird Park across from the hospital for their wave to be called forward. Cooperation with the new wave start will ensure the safety and enjoyment of all participants. Your wave assignment is listed on the front of your runner bib. Be sure to wear it in a visible location as you enter the corral.
At this time I'd like to thank the MAJOR SPONSORS of this year's Bellin Run. Major Sponsors include Bellin Health, the BLR Agency, the Elite Group, KI, New Balance, Pepsi, The Konop Companies, and ShopKo. In addition, we would like to acknowledge the Schneider National Foundation, presenting sponsor of the Kids for Running program.
DATE OF THIS VERSION: May 5, 2011 PAGE 143
BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued
6:45 AM Good Morning, Green Bay! Welcome to the 34th annual Bellin Run. We’re excited you decided to join us once again as we take it to the street. More than 15,000 runners, walkers and wheelchair racers – a new Bellin Run record – have registered for this year’s event! The time is now 6:45 am. We are 75 minutes away from the start of the wave one runners at 8 am. Wheelchair racers will begin at 7:55 am. A reminder, for safety purposes, there will be no rollerblading, scooters, or skateboards on the course.
Please note that this year’s Bellin Run will feature a WAVE START. This means that the runner will be loaded into the starting corral one group or wave at a time. Participants in other waves will wait in Baird Park across from the hospital for their wave to be called forward. Cooperation with the new wave start will ensure the safety and enjoyment of all participants. Your wave assignment is listed on the front of your runner bib. Be sure to wear it in a visible location as you enter the corral.
At this time I'd like to thank the MAJOR SPONSORS of this year's Bellin Run. Major Sponsors include Bellin Health, the BLR Agency, the Elite Group, KI, New Balance, Pepsi, The Konop Companies, and ShopKo. In addition, we would like to acknowledge the Schneider National Foundation, presenting sponsor of the Kids for Running program.
DATE OF THIS VERSION: May 5, 2011 PAGE 144
BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued
7:00 AM Good Morning, Green Bay! Welcome to the 34th annual Bellin Run. We’re excited you decided to join us once again as we take it to the street. More than 15,000 runners, walkers and wheelchair racers – a new Bellin Run record – have registered for this year’s event! The time is now 7 am. We are one hour away from the start of the wave one runners at 8 am. Wheelchair racers will begin at 7:55 am. A reminder, for safety purposes, there will be no rollerblading, scooters, or skateboards on the course.
Please note that this year’s Bellin Run will feature a WAVE START. This means that the runner will be loaded into the starting corral one group or wave at a time. Participants in other waves will wait in Baird Park across from the hospital for their wave to be called forward. Cooperation with the new wave start will ensure the safety and enjoyment of all participants. Your wave assignment is listed on the front of your runner bib. Be sure to wear it in a visible location as you enter the corral.
Beginning at 7:30 am, wave ONE runners may enter the starting corral on Webster Avenue south of Cass Street. Wave TWO runners will wait on Webster Avenue north of Cass Street. All other participants should wait in Baird Place Park near the wave flags that match their bib color. Watch the wave flags for an indication of where to go.
At this time I'd like to thank the MAJOR SPONSORS of this year's Bellin Run. Major Sponsors include Bellin Health, the BLR Agency, the Elite Group, KI, New Balance, Pepsi, The Konop Companies, and ShopKo. In addition, we would like to acknowledge the Schneider National Foundation, presenting sponsor of the Kids for Running program.
A few quick reminders to participants today: • Athletic trainers will be on the course on bicycles. They will be carrying automatic external defibrillators should anyone suffer a heart emergency. • There are courtesy shuttles on the course available to give rides back to Astor Park should anyone feel they cannot finish the race. • Remember to attach your timing chip to your shoe. Following the race, you may keep your timing chip or turn it in for recycling. • Finally, be sure to wear your bib in a visible location as you enter the start chute and while on the course today.
DATE OF THIS VERSION: May 5, 2011 PAGE 145
BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued
7:15 AM Good Morning, Green Bay! Welcome to the 34th annual Bellin Run. We’re excited you decided to join us once again as we take it to the street. More than 15,000 runners, walkers and wheelchair racers – a new Bellin Run record – have registered for this year’s event! The time is now 7:15 am. We are 45 minutes away from the start of the wave one runners at 8 am. Wheelchair racers will begin at 7:55 am. A reminder, for safety purposes, there will be no rollerblading, scooters, or skateboards on the course.
Please note that this year’s Bellin Run will feature a WAVE START. This means that the runner will be loaded into the starting corral one group or wave at a time. Participants in other waves will wait in Baird Park across from the hospital for their wave to be called forward. Cooperation with the new wave start will ensure the safety and enjoyment of all participants. Your wave assignment is listed on the front of your runner bib. Be sure to wear it in a visible location as you enter the corral.
Beginning at 7:30 am, wave ONE runners may enter the starting corral on Webster Avenue south of Cass Street. Wave TWO runners will wait on Webster Avenue north of Cass Street. All other participants should wait in Baird Place Park near the wave flags that match their bib color. Watch the wave flags for an indication of where to go.
At this time I'd like to thank the MAJOR SPONSORS of this year's Bellin Run. Major Sponsors include Bellin Health, the BLR Agency, the Elite Group, KI, New Balance, Pepsi, The Konop Companies, and ShopKo. In addition, we would like to acknowledge the Schneider National Foundation, presenting sponsor of the Kids for Running program.
A few quick reminders to participants today: • Athletic trainers will be on the course on bicycles. They will be carrying automatic external defibrillators should anyone suffer a heart emergency. • There are courtesy shuttles on the course available to give rides back to Astor Park should anyone feel they cannot finish the race. • Remember to attach your timing chip to your shoe. Following the race, you may keep your timing chip or turn it in for recycling. • Finally, be sure to wear your bib in a visible location as you enter the start chute and while on the course today.
DATE OF THIS VERSION: May 5, 2011 PAGE 146
BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued
7:30 AM Good Morning, Green Bay! Welcome to the 34th annual Bellin Run. We’re excited you decided to join us once again as we take it to the street. More than 15,000 runners, walkers and wheelchair racers – a new Bellin Run record – have registered for this year’s event! The time is now 7:30 am. We are 30 minutes away from the start of the wave one runners at 8 am. Wheelchair racers will begin at 7:55 am. A reminder, for safety purposes, there will be no rollerblading, scooters, or skateboards on the course.
Please note that this year’s Bellin Run will feature a WAVE START. This means that the runner will be loaded into the starting corral one group or wave at a time. Participants in other waves will wait in Baird Park across from the hospital for their wave to be called forward. Cooperation with the new wave start will ensure the safety and enjoyment of all participants. Your wave assignment is listed on the front of your runner bib. Be sure to wear it in a visible location as you enter the corral.
Wave ONE runners may now enter the starting corral on Webster Avenue south of Cass Street. Wave TWO runners should be in the Waiting Zone on Webster Avenue north of Cass Street. All other participants should wait in Baird Place Park near the wave flags that match their bib color. Watch the wave flags for an indication of where to go.
At this time I'd like to thank the MAJOR SPONSORS of this year's Bellin Run. Major Sponsors include Bellin Health, the BLR Agency, the Elite Group, KI, New Balance, Pepsi, The Konop Companies, and ShopKo. In addition, we would like to acknowledge the Schneider National Foundation, presenting sponsor of the Kids for Running program.
A few quick reminders to participants today: • Athletic trainers will be on the course on bicycles. They will be carrying automatic external defibrillators should anyone suffer a heart emergency. • There are courtesy shuttles on the course available to give rides back to Astor Park should anyone feel they cannot finish the race. • Remember to attach your timing chip to your shoe. Following the race, you may keep your timing chip or turn it in for recycling. • Finally, be sure to wear your bib in a visible location as you enter the start chute and while on the course today.
DATE OF THIS VERSION: May 5, 2011 PAGE 147
BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued
7:45 AM Good Morning, Green Bay! Welcome to the 34th annual Bellin Run. We’re excited you decided to join us once again as we take it to the street. More than 15,000 runners, walkers and wheelchair racers – a new Bellin Run record – have registered for this year’s event! The time is now 7:45 am. We are 15 minutes away from the start of the wave one runners at 8 am. Wheelchair racers will begin at 7:55 am. A reminder, for safety purposes, there will be no rollerblading, scooters, or skateboards on the course.
Please note that this year’s Bellin Run will feature a WAVE START. This means that the runner will be loaded into the starting corral one group or wave at a time. Participants in other waves will wait in Baird Park across from the hospital for their wave to be called forward. Cooperation with the new wave start will ensure the safety and enjoyment of all participants. Your wave assignment is listed on the front of your runner bib. Be sure to wear it in a visible location as you enter the corral.
Wave ONE runners should now be in the starting corral on Webster Avenue south of Cass Street. Wave TWO runners should be in the Waiting Zone on Webster Avenue north of Cass Street. All other participants should wait in Baird Place Park near the wave flags that match their bib color. Watch the wave flags for an indication of where to go.
At this time I'd like to thank the MAJOR SPONSORS of this year's Bellin Run. Major Sponsors include Bellin Health, the BLR Agency, the Elite Group, KI, New Balance, Pepsi, The Konop Companies, and ShopKo. In addition, we would like to acknowledge the Schneider National Foundation, presenting sponsor of the Kids for Running program.
A few quick reminders to participants today: • Athletic trainers will be on the course on bicycles. They will be carrying automatic external defibrillators should anyone suffer a heart emergency. • There are courtesy shuttles on the course available to give rides back to Astor Park should anyone feel they cannot finish the race. • Remember to attach your timing chip to your shoe. Following the race, you may keep your timing chip or turn it in for recycling. • Finally, be sure to wear your bib in a visible location as you enter the start chute and while on the course today.
DATE OF THIS VERSION: May 5, 2011 PAGE 148
BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued
7:50 AM
Welcome to the 34th annual Bellin Run.
Ladies and Gentlemen, at this time, please direct your attention to the LaForce Starter Podium for the presentation of the American flag during the National Anthem played on the saxophone by Jeff Santaga.
We are honored to have the color guard presented by VFW Post 2113 and Auxiliary of De Pere with us today – United States Flag Day. The flags represent POWs, MIAs and Korean War veterans. May we also remember all the men and women who have fought so bravely in all wars and times of conflict, especially those who gave the ultimate sacrifice for our country.
Immediately following the National Anthem, we will have the start of the wheelchair race from the LaForce Starter Podium by the Bellin Run official starter, Ron Dauplaise. Ladies and gentlemen, the national anthem:
NATIONAL ANTHEM BY JEFF SANTAGA
7:53 AM
START OF THE WHEELCHAIR RACE We will now start the wheelchair racers. Wheelchair racers, take your mark, get set (gunshot by Ron Dauplaise).
DATE OF THIS VERSION: May 5, 2011 PAGE 149
BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued
7:55 AM
We are now just five minutes from the start of the 34th annual Bellin Run.
I would now like to introduce to you our world-class runners who will be competing in the 34th annual Bellin Run.
As each one is called they will step forward to the starting line.
John Korir (Kor eer’): Running for corporate sponsor Pepsi, he’s a four-time Bellin Run champion, posting his best time in 2007 at 28:09. He took 2nd overall during last year’s race. Please give a warm Green Bay welcome to four-time Bellin Run champion John Korir!
Bill Rodgers: Further solidifying the Bellin Run as a race to be reckoned with, in 1978 this man came to Green Bay – fresh off of a victory in the Boston Marathon – to break the tape at the second annual Bellin Run. Ladies and Gentlemen, the 1978 Bellin Run winner and running for corporate sponsor Shopko, Bill Rodgers!
Uta Pippig: Running for corporate sponsor KI, she is a three-time winner of the Boston Marathon, has raced in the Olympics and World Championships, and was formerly the No. 1 ranked female runner in the world. Back for her 14th Bellin Run, please welcome Uta Pippig!
Joan Samuelson: Running for corporate sponsor Bellin Health, she set the standard for women runners by winning the first women’s Olympics marathon at the 1984 Los Angeles games. She is the former Bellin Run course record holder and has claimed four women’s overall Bellin Run victories and four divisional victories, put your hands together for Joan Samuelson!
Luke Humphrey: He took 5th place overall in 2008 and 4th place overall at last year’s Bellin Run. Will Luke Humphrey push the pace this time around? Please welcome Michigan’s Luke Humphrey!
Mike Morgan: Running for corporate sponsor BLR Further, he recently took the top spot at the Virginia Beach Half Marathon. Can he make Bellin Run history today? Please welcome Nebraska’s Mike Morgan!
DATE OF THIS VERSION: May 5, 2011 PAGE 150
BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued
Shadrack Muteri (Moo-terry): He’s been running competitively since 2003. He makes a return trip to Green Bay to try and leave his mark at today’s Bellin Run. Please give a warm welcome to Kenya’s Shadrack Muteri!
Dot McMahan: Running for corporate sponsor The Elite Group, she hails from Wisconsin – Hilbert to be exact. She placed 4th in the 2004 Bellin Run, so she’s no stranger to this event. She’s back for another shot at the top spot. Please give a warm Wisconsin welcome to Hilbert’s Dot McMahan!
Richard Kandie: This is his first Bellin Run, but not his first visit to the city of Green Bay. His personal best 10K time is 28:46. Can he make a splash at today’s Bellin Run? We’ll find out soon enough! Please give a cheerful welcome to Kenya’s Richard Kandie!
Ann Alyanak: This former Big Ten champion in the 10,000 meters is running her first Bellin Run today. She put her running career on hold recently to welcome the birth of her baby, but now she’s back and as strong as ever. Please welcome Bellin Run first-timer Ann Alyanak.
John Yuda: Hailing from Tanzania, John Yuda has brought sheer excitement in his previous Bellin Runs. He grabbed the top spot during last year’s race and is prepared to defend his title. Running for corporate sponsor The Konop Companies, let’s welcome defending Bellin Run champion John Yuda!
James Carney: Another Bellin Run first-timer will make a bid for the top spot today. He’s the 2009 U.S. 15K champion with his eye on the prize. Running for corporate sponsor New Balance Fox Valley, please welcome Pennsylvania native James Carney.
I also would also like to acknowledge three special guests today:
Jared Fogle, The Subway Guy: He’s known nationwide for his compelling weight-loss story thanks to a diet of healthy sandwiches from Subway Restaurants. He’s here running his first Bellin Run today while helping to promote health and fitness and overall wellness in Northeast Wisconsin. Please welcome The Subway Guy, Jared Fogle!
Kristin Steede and Cathy Skell: This local duo participated in the nationally- broadcast reality TV show “The Biggest Loser: Couples.” Although this mother and daughter team didn’t win the big prize, they are winners when it comes to improving health and fitness in their lives and encouraging others to do the same. Please welcome our Biggest “Winners” Kristin Steede and Cathy Skell!
DATE OF THIS VERSION: May 5, 2011 PAGE 151
BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued
7:59 AM WAVE 1
[SOUND MIX TRACK 1: CHARIOTS OF FIRE BEGINS PLAYING]
We are now 60 seconds from the start of the 34th annual Bellin Run.
In keeping with tradition, Bellin’s Official Starter Ron Dauplaise, will signal the start of each wave with a shot from a starter’s pistol.
30 seconds 15 seconds 10 seconds
8:00 [Ron Dauplaise fires the starter’s pistol]
[After the last wave participant has crossed the starting line, Sound Mix Track 2 is played and wave two runners are walked forward into the starting chute.]
As wave 2 participants enter the Starting Chute, wave 3 runners should move into the Waiting Zone on Webster Avenue north of Cass. All other participants should wait in Baird Place Park near the wave flags that match their bib color. Watch the wave flags for an indication of where to go.
DATE OF THIS VERSION: May 5, 2011 PAGE 152
BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued
8:05 AM (OR EARLIER) WAVE 2
[SOUND MIX TRACK 3: CHARIOTS OF FIRE BEGINS PLAYING]
We are now 60 seconds from the start of wave 2 of the 34th annual Bellin Run.
Bellin’s Official Starter Ron Dauplaise, will signal the start of each wave with a shot from a starter’s pistol.
30 seconds 15 seconds 10 seconds
8:05 [Ron Dauplaise fires the starter’s pistol]
[After the last wave participant has crossed the starting line, Sound Mix Track 4 is played and wave two runners are walked forward into the starting chute.]
As wave 3 participants enter the Starting Chute, wave 4 runners should move into the Waiting Zone on Webster Avenue north of Cass. All other participants should wait in Baird Place Park near the wave flags that match their bib color. Watch the wave flags for an indication of where to go.
DATE OF THIS VERSION: May 5, 2011 PAGE 153
BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued
8:10 AM (OR EARLIER) WAVE 3
[SOUND MIX TRACK 5: CHARIOTS OF FIRE BEGINS PLAYING]
We are now 60 seconds from the start of wave 3 of the 34th annual Bellin Run.
Bellin’s Official Starter Ron Dauplaise, will signal the start of each wave with a shot from a starter’s pistol.
30 seconds 15 seconds 10 seconds
8:10 [Ron Dauplaise fires the starter’s pistol]
[After the last wave participant has crossed the starting line, Sound Mix Track 6 is played and wave two runners are walked forward into the starting chute.]
As wave 4 participants enter the Starting Chute, wave 5 runners should move into the Waiting Zone on Webster Avenue north of Cass. All other participants should wait in Baird Place Park near the wave flags that match their bib color. Watch the wave flags for an indication of where to go.
DATE OF THIS VERSION: May 5, 2011 PAGE 154
BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued
8:15 AM (OR EARLIER) WAVE 4
[SOUND MIX TRACK 7: CHARIOTS OF FIRE BEGINS PLAYING]
We are now 60 seconds from the start of wave 4 of the 34th annual Bellin Run.
Bellin’s Official Starter Ron Dauplaise, will signal the start of each wave with a shot from a starter’s pistol.
30 seconds 15 seconds 10 seconds
8:15 [Ron Dauplaise fires the starter’s pistol]
[After the last wave participant has crossed the starting line, Sound Mix Track 8 is played and wave two runners are walked forward into the starting chute.]
As wave 5 participants enter the Starting Chute, wave 6 runners should move into the Waiting Zone on Webster Avenue north of Cass. All other participants should wait in Baird Place Park near the wave flags that match their bib color. Watch the wave flags for an indication of where to go.
DATE OF THIS VERSION: May 5, 2011 PAGE 155
BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued
8:20 AM (OR EARLIER) WAVE 5
[SOUND MIX TRACK 9: CHARIOTS OF FIRE BEGINS PLAYING]
We are now 60 seconds from the start of wave 5 of the 34th annual Bellin Run.
Bellin’s Official Starter Ron Dauplaise, will signal the start of each wave with a shot from a starter’s pistol.
30 seconds 15 seconds 10 seconds
8:20 [Ron Dauplaise fires the starter’s pistol]
[After the last wave participant has crossed the starting line, Sound Mix Track 10 is played and wave two runners are walked forward into the starting chute.]
As wave 6 participants enter the Starting Chute, wave 7 participants (all those with strollers) should move into the Waiting Zone on Webster Avenue north of Cass.
DATE OF THIS VERSION: May 5, 2011 PAGE 156
BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued
8:25 AM (OR EARLIER) WAVE 6
[SOUND MIX TRACK 11: CHARIOTS OF FIRE BEGINS PLAYING]
We are now 60 seconds from the start of wave 6 of the 34th annual Bellin Run.
Bellin’s Official Starter Ron Dauplaise, will signal the start of each wave with a shot from a starter’s pistol.
30 seconds 15 seconds 10 seconds
8:25 [Ron Dauplaise fires the starter’s pistol]
[After the last wave participant has crossed the starting line, Sound Mix Track 12 is played and wave two runners are walked forward into the starting chute.]
Wave 7 participants may now enter the Starting Chute.
DATE OF THIS VERSION: May 5, 2011 PAGE 157
BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued
8:30 AM (AT LEAST FIVE MINUTES AFTER WAVE 6) WAVE 7
[SOUND MIX TRACK 13: CHARIOTS OF FIRE BEGINS PLAYING]
We are now 60 seconds from the start of the seventh wave of the 34th annual Bellin Run. This wave is for strollers who are running.
Bellin’s Official Starter Ron Dauplaise, will signal the start of the wave with a shot from a starter’s pistol.
30 seconds 15 seconds 10 seconds
8:30 [Ron Dauplaise fires the starter’s pistol]
[After the last wave participant has crossed the starting line, Sound Mix Track 14 is played and wave two runners are walked forward into the starting chute.]
Wave 8 participants may now enter the Starting Chute.
DATE OF THIS VERSION: May 5, 2011 PAGE 158
BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued
8:35 AM (OR EARLIER) WAVE 8
[SOUND MIX TRACK 15: CHARIOTS OF FIRE BEGINS PLAYING]
We are now 60 seconds from the start of the seventh wave of the 34th annual Bellin Run. This wave is for strollers who are running.
Bellin’s Official Starter Ron Dauplaise, will signal the start of the wave with a shot from a starter’s pistol.
30 seconds 15 seconds 10 seconds
8:30 [Ron Dauplaise fires the starter’s pistol]
[After the last wave participant has crossed the starting line, Sound Mix Track 16 is played and wave two runners are walked forward into the starting chute.]
Wave 8 participants may now enter the Starting Chute.
***END OF PRE-RACE ANNOUNCEMENTS***
DATE OF THIS VERSION: May 5, 2011 PAGE 159
CHAPTER 22 ELITE ATHLETE PLAN
March/April – Begin search for Elite Athletes. Our ideal elite field will include two males and two females currently finishing in the top three of major 10k/12k road races, including Cherry Blossom, Bloomsday, Bay to Breakers & Bolder Boulder. Top priority is given to last year’s champions. In addition, historically significant runners will be included: Shorter, Samuelson, Rodgers, Pippig, Held etc. Tom Ratcliffe at Kim Concord (978) 371-1285 is contacted to assist in this athlete search. Appearance fees & travel reimbursement are negotiated with race director.
April – Kerry Simon at the Residence Inn is contacted to reserve 14 rooms for elite athletes, as well as approximately 30 rooms for invited athletes and the timing company.
May: - Start spreadsheet w/athlete info, sponsor info, travel arrangements, corp. appearances, etc. - Assign athletes to corporate sponsors; begin to schedule corporate appearances - Begin athlete bios as runners are confirmed - Collect the following information as athletes are confirmed: o Travel – who will book flights? Leave it up to athlete/agent if they would like to book their own and reimburse, or have athlete coordinator book flights o Registration info – DOB, address, social security number (for payment) o Payment arrangements - W-9 form filled out and returned. Forward to Jan Withbroe in Accounting - Secure picture of each elite athlete for use on autograph sheets Two weeks before race: - Draft itineraries that include: o Corporate Sponsor o Corporate liaison o Other contact info – athlete coordinator, race director o Flight arrangements o Corporate schedule o General elite schedule – poster signing, expo, race day schedule - Send initial hotel assignments to Residence Inn - Athlete bios – research by athlete coordinator, written by marketing - Collect final flight arrangements from athletes/agents One week before race: - Assign bib numbers to elites and invited runners - Forward registration info & bib numbers to registrar: o Name o Address o Date of Birth - Finalize hotel arrangements - Coordinate with Corporate Liaison coordinator – forward itineraries Thursday/Friday before race: - Corporate liaisons transport from airport and to media or corporate appearances - Friday morning poster signing - Friday evening: o Corporate Challenge t-shirt contest judging at expo o Spaghetti dinner o Autograph signing Race Day: - Athletes are transported/run from hotel - Elites use hospital lobby for prerace area/restrooms - 7:50 am: Athlete introductions After Race: - Athletes are transported back to hotel for showers - 9:50 a.m. Athletes are picked up at hotel and transported back to awards area to participate in corporate pictures (when applicable) and awards ceremony
DATE OF THIS VERSION: May 5, 2011 PAGE 160
CHAPTER 23 MATERIALS AND EQUIPMENT NEEDS
DATE OF THIS VERSION: May 5, 2011 PAGE 161
TENT, TABLE & CHAIR NEEDS, continued
DATE OF THIS VERSION: May 5, 2011 PAGE 162
OTHER EQUIPMENT NEEDED
ü (2) Scissors Lifts (United Rentals)
ü (2) Forklifts (United Rentals)
ü (2) Boom Lifts (United Rentals)
ü (3) Pallet Jacks (United Rentals)
ü (2) Large Generators (Black Dog Productions)
ü (2) Small Generators (Black Dog Productions)
ü (1) 24’ x 32’ Sound Stage with Roof (Lighthouse Productions)
ü (2) 35’ long 12-inch box trusses (Lighthouse Productions)
ü (2) 10’ x 10’ x 10’ gateways made from 18-inch box trusses (Lighthouse Productions)
ü Scaffolding (Badger Ladder)
ü Orange delineator cones (Ramco)
ü Platform ladder (Cellcom Green Bay Marathon)
ü Cup Stacking sheets (Seaway Printing)
ü Ice Storage (Gerczak Liquor and River City Ice)
ü (2) Refrigerated Semi-Trailers (Piontek Trucking)
ü (1) 200-foot length of fire hose (Sprinkler Company)
ü (3) large bleachers (AAA Seating)
ü (5) small bleachers (JW Industries)
DATE OF THIS VERSION: May 5, 2011 PAGE 163
MATERIALS FROM MARATHON STORAGE
ü (100) 8-foot barricades
ü (30) pallets
ü (1) 4’ x 8’ plywood board for treadmill
ü (8) 1’ x 10’ boards for leveling scissors lifts
ü (6) Gatorade TABLE (!) Banners
ü (3) Gatorade ROPE Banners
DATE OF THIS VERSION: May 5, 2011 PAGE 164