TOWN OF SYLVAN REGULAR COUNCIL MEETING AGENDA September 22,20037:00 P.M.

1. Call to order

2. Additional Agenda Items

3. Adoption of the Agenda

4. Adoption of Minutes: Regular Council Meeting of September 08, 2003

BUSINESS ARISING FROM THE MINUTES

5. None

PUBLIC HEARINGS/DELEGATIONS

6. Gary Soanes in attendance: Hinshaw Heights drainage concerns (see Item #9)

PLANNING & DEVELOPMENT

7. Municipal Development Plan (map to be available at meeting)

8. Development Agreement Special Conditions: Request for process change

PUBLIC WORKS & UTILITIES

9. Hinshaw Heights: Rear Lane Drainage

10. Summer Village of : Extension of Sewer System; request to accept increased affluent

RECREATION & PARKS

11. Recreation & Parks Association: Conference Registration

12. New Arena: request to award Design Proposal

13. Sylvan Lake Leisure Guide: Request to award tender

ADMINISTRATION

14. Policy P-001-002A: Special Events Policy; proposed amendment

15. Policy #C-002-002: Road Closure Policy

16. Royal Canadian Legion Branch 212: Remembrance Day Ceremonies; request to waive Community Center Rental Fees

17 Disaster Services: Appointment of Director and alternate Town of Sylvan Lake Regular Council Meeting Agenda September 22, 2003 Page 2

FINANCE

18. Cheque Distribution Report

OTHER ITEMS

19. Correspondence & Information Items

20. Written Administration Reports

21. Closed Camera (separate package provided)

22. Adjourn

UPCOMING MEETINGS & EVENTS

September 24-27 AUMA Conference 30 Library Board October 06 Municipal Planning Commission 08 Operational Services 13 Thanksgiving Day 14 Council 15 Recreation & Parks Board 16 Community & Social Deveiopment Advisory Board TOWN or Sl'LVAl\' LAKE MONDAY SEPTEMBER 08, 2003 REGULAR COUNCIL :MEETING 7:00 P.:Y1. COUNCIL CHAMBERS Pagelof5

Present: Mayor B. Lambertson;; elr. T. Iverson; Clr. H. McLean; Dr. T. Parks; ell". J. \Vilson-DoWIl

Regrets' elI. R. Dyrland; Clr. W. Elgersma

Also Present: Chief Adminish-ative Officer II. Dietz; Assistant Chief Administrative Officer B. Keith: Development Officer A. Gambie: Director of Operations A. Gassor; Director of Recreation & Parks S. Barnes: Director of Community & Social Development M. Curtis: Director of Protective Services D. Krill; Recording Secretary J. Kurylo

Cali to Order: S'layor B. Lambertson called the meeting to order at 7:00 p.rn.

Minuks; August MOVED by C1I. J. Wilson-Down that the minutes of August 25, 2003 be 25,2003: Adopted adopted as presented. as Presented 330.09.03 CARRIED UNANIMOUSLY

Addirional Agenda None. Items:

Businef>s Arising from the Minutes:

Sylvan Lake Curling :Y10VED by Clr. H. 1kLean Club; Curling Rink Lease Agreement vVHEREAS Council bas been presented with a Lease Agreement for the Sylvan Approved: Lake Curling Rink locaied at 4802 48 Street (Lot 5, Block 2, Plan 5732CL) to File #0150-50/CUR: the Sylvan Lake Curling Club for two - one year tem1S bcgilming September 331.09.03 15,2003;

KGW THEREFORE DE IT RESOLVED THAT the Agreement be approved as presented.

CARRIED lJNA\ilMOUSLY

Public Hearing; A Bylaw to adopt the Land U~e Bylaw. Bylaw #1307/2003; Land Use Bylaw: Mayor D. Lambenson called the Public Hearing to order at 7:01 p.m. and requested anyone to speak in favour or in opposition to Bylaw 1307/2003.

parkland Community Planp\ng Service: O. Toews spoke to the written ;'1emorandum dated Septemher 04, 2003 recommending amendments as follows:

1. Low Density Residential District (RI) and Medium Lot Residential District (RIA) maximum height of 10.0 metres (m'o storeys above t,'Tade); and 'Outdoor Boiler" be defined in Section 1.3 of Part Two and that s<'.me be prohibited in Section 2(2) ofSchedule B.

Stated that in finiher discussions with st.."1ff il is recommended that tbe General Residential District (R2) and the Narrow Lot General Residential Di~trict (R5) be amended to include a maximum height of 10.0 metres (two storeys above grade).

OPPOSED None

IN FAVOUR: None

Mayor B. Lambertson adjoumed the Public Hearing at 7:04 p.m.

332.09.03 MOVED by C1L 1. Wilson-Down that Council accept rhe amendments a& present~d.

CARRIED l.J1'fANL\10USLY D Initials I!

TOWN OF SYLVAN LAKE MONDAY SEPTEMBER 08. 2003 REGULAR COU"ICIL MEETING 7:00 P.M. COUNCIL CHAMBERS Page 2 ofS

Bylaw #130712003; MOVED by CIL T. Parks that Council give second reading [Q Byla\v Land Use Bylaw: #1307/2003 as amended. 333.09.03 CARRIED UNANIMOUSLY

334.09.03 MOVED hy CIL H. McLean that Council give third reading to Bylaw #1307/2003 as amended.

CARRIED UNANIMOUSLY

Bylaw 1308/2003; TD A Bylaw to amend the Land Use Bylaw #1307/2003. Business Ventures Inc.; Land Use Bylaw :vrOVED by elr. T. Parks that Council give fIrst reading to Bylaw 1308/2003 as Rcdesignation; First amended in accordance willi the rccommendation from Development Officer Reading & Public A. Gamble dated September 04, 2003 and a public hearing be set for Hearing Set: October 14,2003. 335.09.03 CARRIED lJNA-,lMOUSLY

Development MOVED by Clr. 1. Wilson-Do"WIl Agreement Special Conditions Approved; WHEREAS the Developer, Development Corporation is Hewlett Park Ph 10; proposing to develop 63 residential parcels and I municipal reserve parcel on File #2680-70/013: tbe E % of 33 - 38 - 1 - 5 (known as Hewlett Park Phase 10); 336.09.03 NOW THEREFORE BE IT RESOLVED THAT the Development A!:,'Teement Special Conditions detailed in the Report from the Development Officer A. Gamble dated September 04, 2003 be approved as presented.

CARRIED UNANIMOUSLY

Lacomhe County: MOVED by elr. T. Parks Layton Proposed Devdopmcnt; \VIIEREAS Council has been presented with information from Lacombe hie #2680-05fLAC: County requesting comments on a proposed rdesignation on part of the SE % 337.09.03 29-32-2-5 from Agricultural District to Residential Lakeshore District to accommodate a 22 lot development by Frank and Carol Layton;

NOW TI1EREFORE BE IT RESOLVED THAT the Town re~ommend to that no developments be approved pending the completion of the Cumulative Impact Study.

CARRIED UNANIMOUSLY

Thevenaz Industrial :\10VED by CIL T. Parks Subdivision Phase IE; Subdivision \VHFREAS Bemoeo Land Surveying Ltd. (agent for David, Julie & Maurice Extension Approved: Thevenaz) is requesting an extension in time of subdivision approval for 16 File #2770-30/122: Highway Commercial Lots, 14 Industri.al Lots, 1 Public Utiliry Lots plus 338.09.03 remainder on SW ~-4 34-38-1-5 until August 20, 2004:

~ow THEREFORE BE IT RESOLVED THAT the request be approved and FURTHER that due to pending Tevisions to the Municipal Development Plan the Developer be advised that this will be the final extension

CARRIED UNANTMOUSLY

Bylaw #1309/2003; A Bylaw to regulate the proceedings in and transactmg of business by thc Procedure Bylaw: Council ofthe To',','TI ofSylvan Lake.

339.09.03 MOVED by Clr. T. Parks that Council give first reading to Bylaw 1/-1309/2003 as amended to r~d in Section 5 that "All cameras will be allowed in the Council O1ambers unless specifically disallowed by the Chair",

CARRIED CNANIMOUSLY D Initials ~~~~~--~~~~~~--_.~--~-

TOWN OF SYLV.c1..L"\" LAKE MU\TIAY SEPTEMBER 08, 2003 REGULAR COUNCIL rvIEETING 7:00P.M. COUNCIL CHAMBERS Page 3 of5

340.09.03 MOVED by Clr. J. \Vilson-DO\vn that Council give second reading to ByJa\v #1309/200J as am~ded.

CARRlED UNA},lMOUSLY

341.09.03 :tvl0VED by elL T. Parks that with the unanimous consent ofCouncil members present, B~llaw #1309/2003 be presented for third and final reading as amended.

CARRlED UNANIMOUSLY

342.09.03 MOVED by ClL T. Iverson that Council give third and final reading to Bylaw #1309/2003 as amended.

CARlUED lJ:--.JANlMOUSLY

Policy #C-OO 1-00 I; MOVED by CJr. J. Wilson-Down Community Bu~ Policy; Adopted as WHEREAS Council has been presented with Policy #C-OOI-OOI which Amended: establishes the purpose and procedures to be followed ''\lith respect to the 343.09.03 Community Bus;

}'"OW THEREFORE BE IT RESOLVED TIL!\.T Policy #e-OOI-OOI - the "Community Bus Policy" be adopted as amended with the purpose ofthe policy to read: ''The purpose of the Community Bus is to provide tran~portation to the citizens ofSylvan Lake and District to attend community programs and events".

CARRlED UNANIMOUSLY

Lacombe County; MOVED by Crr. T. Iver:;on Cumulative Impact Assessment; Terms of W"HEREAS Council has received a request from Lacombe County to award tbe Reference Awarded: Terms of Reference for a Cumulative Impact Assessment of Sylvan Lake to File #2700-01: Ryerson Christie of XIE & Associates Ltd. subject to the agreement of the 34L .09.03 foUmving cost sharing formula:

1. Summer Villages $2,500.00; 2. $1,000.00; 3. Town ofLacombe $],000.00; and 4. Town of Sylvan Lake $1,000.00.

NO\V THEREFORE BE IT RESOLVED THAT the Town of Sylvan Lake contribute SI,OOO.OO mwards the development of the Terms of Reference for a Cumulative Impact Assessment.

CARRIED UNANIMOUSI.Y

Alberta Environment; 1-lOVBD by Mayor B. Lambertson Vlater Management Plan; South WHEREAS Council has received information regarding a Water Management Saskatchewan River Plan for the Basin which encompasses the Red Deer Basin: Basin: and River Basin Advisory Committee; NOW THEREFORE BE IT RESOLVED THAT this be received as File #2460-10/WAT: information. 345.09.03 CARRIED UNANIMOUSLY

Pare Labrecque MOVED by elr. T. Parks Training Center Charity BBQ; VlHEREAS Council has received a request from Pare Labrecque Training Centennial Park Center to waive the rental fee of $150.00 in Centennial Park for a Charity BBQ Rental Fee Waived: that was held on August .30, 2003; File #2820-01 346.09.03 l\OW THEREFORE BE IT RESOLVED THAT the request be appruved.

CARRIED In Favor: Clr. T. Parks Mayor B. Lambertson CIL H. j'..lcLean Opposed: Crr. J. Wilson-Down Crr. T. Iverson D Initials ,TOWNOF SYLV,,",UJCE MO\-nAY SEPTE:.vfBER OS, 2003 : REGULAR COUNCIL MEETING 7,00 P.M. COUNCIL CHAMBERS Page 4 ofS

Minister of MOVED by CJr, H. McLean Citizenship & lnunigration; VlHEREAS Council has reeeived a request from the Minister of Citi<::enship & I i Canada's Citizenship Immigration to proclaim the \veek of October 13- 19, 2003 as "Canada's II \':_ce~ ~roclaimed; Citizenship \Veek"; :FlI: #O.)~O-20: 134:.09.0.) NOW THEREFORE BE IT RESOLVED THAT the request be approved as I presentt"d.

CARRIED UNX\Th10USLY

Cheque Distribution MOVED by elr. J. Vhlson-Down that Council approve the Cheque Distribution Report; Approved: Report for cheque numbers 43010 - 43106 in the amount of $407,R13,71 as I 348.09.03 presented. I Ii CARRIED U},lANIMOUSLY Infonnation Items MOVED by Crr. H. McLean that Council accept the information items as Approved: presented. 349.09.03 CARRIED UNANlMOeSLY

Council Reports: CLR. T. PARKS,

1. 2003 Dream Cabin: Provided Council with an update regarding ticket sales. Advised that the fmal draw is October 04 and a Volunteer/Sponsor Appreciation event has been scheduled ror Octoher 17, 2003.

CLR. .J. \VILSO:'\'~DO\VN:

1. Bethany Care Facility Grand ODenina: Stated tbat she attended the opening on Thursday September 04 and that iT is an excellent facility for Sylvan Lake.

2. Aquatics Center First Birthda\': invited Council to attend celebrations on September 20, 2003.

MAYOR B. LAMBERTSON;

1. Centelmial Legacies Grant: Stated that he attended the Community Development offices in Edmonton on Scptember 02, 2003 with CIL J. Wilson-Down and CAOH. Dictz to discuss receipt of the grant and further proces~.

2. Be~am: Care Facility Grand Opening: Stated that the opening on September 04 was well attended and commended Clr. J. Wilson-Do\VTl 0]1 her speech.

3. C1}urch of the \fazarene: Stated that he attended the ribbon cutting ceremony on September 0 1,2003.

CLK H. MCLEA:!\:

1. Bethany Care Facilitv Gr.?nd Opening: Stated that she attended the opening on September 04 and it was very successful.

Closed Camera: MO'v'ED by elL .r. Wilson-Down that the open session of Council terminatc 350.09.03 and thc meeting continue closed camera. Time: 7:57 p.m.

CA.RRIED UNANIMOUSLY

Termination of MOVED by Clf. T_ Parks that the clo~ed camera session of Council terminate Closed Camera: and the open session resume. Time: 9:20 p.m. 351.09.03 ClillRIED u""NANfMOUSLYo Illili,ils TOWN OF SYLVAN LAKE .\·lONDAY SEPTE:YffiER 08,2003 REGULAR COUNCIL MEETING 7:00P.M COUNCIL CHAMBERS Page 5 of 5

Sylvan Lake ::vfOVED by Clr.- II. McLean Aquatics Center: 352.09.03 WHEREAS the Town of Sylvan Lake, as a governing body, has tIh"1de conimctual arrangements with third parties to complete construction of its Aquatic Center. The process and negotiations undertaken to obtain these arrangements induded deliberation of priviieged information and documentarian. The TO\'il1 aeknmv1cdges that much of this information and documentation \",hich have c:ome into its possession are of a confidential nature and are subjecl to the provisions of the .Freedom of Information and Protection of Privacy Act, RSA 20()O, c. F-25, as amended (the Act); and

\VHEREAS in order to prmect the confidentiality· of the infonnation and documentation belonging to the contracting parties, including the Town, the Town shaH take the necessary precautions to restrict access to those documents as required and pennitled by the Act;

NOW THEREFORE BE IT RESOLVED THAT the Town pursue me recommended course of action as outlined in the report submitted to Council regarding the Sylvan Lake Aquatic Center from Chandos Construction Ltd. th dated Septemher 8 , 2003 subject to the following conditions:

1. That the TO'Wll and the respective parties emer into a Settlement Agreement which includes the release and settlement tenns relating to the Sylvan Lake Aquatic Center; and. 2. That the Tmm receiving all monies being donated from the respective parties as a contribution to capital costs of the Sylvan Lake Aquatic Center; and FURTHER 3. That all necessary work, including warranty work and installation of boiler is performed.

CARRIED In Favor: C1L J. Wilson-Down Mayor B. Lalnhert~on Clr. n. McLean CIL T. Iverson Opposed: Clr. T. Parks

Sylvan Lake MOVED by CIL J. Wilson-Dowll Provincia! Park Acquisition; Phase V,'I-IEREAS Council has been provided with a process framework for acquiring L Feasibility Sylvan Lake Provincial Park and Provincial Park together with a list Analysis Approved: of detailed project tasks and estimated fees for the complction of Phase 1 - a File #0590-20IPRO: Feasibility Analysis; 353.09.03 NOW THEREfORE BE IT RESOLVED that the Town together \vith Parks & Protected Areas agree to equally share the costs for the Feasibiiity Analysis estimated at S40,000.00. CARmED UNANIMOUSLY

Adjourn ofRegular MOVED by Clr. H. McLean that the Regular mecnng of Council of .\leeting: September 08, 2003 be adjourned. Time: 9:30 p.m. 354.09.03 CARRIED UNANlMOUSLY

Mayor Bryan G. Lambertson

Chief Administrative Officer I-I. Dietz

D Inilials v8LL~Y FROM : COLINTON LANES FAX NO. : Sep. 18 2003 03:29PM Pi oevlv}

~~~

~~...>--JV' *e- ~~

.~

-# C\ ~'2E-V'-QV\ Cr: -

•••••• Jr;

Town Boundary

••• •• Sylvan Lake Management Plan Urban Growth Area

~ Red Deer County MOP Fringe Area

T HWY!1 Town of Sylvan Lake Administration Report • • TO: Helen Dietz, Chief Administrative Officer

FROM: Bevin Keith, Assistant CAD

DATE: September 18,2003

SUBJECT: Municipal Development Plan

Background

The Municipal Development Plan is going to be reviewed by a committee established by Council.

A number of municipalities are speaking to more issues within their Municipal Development Plans that just Land Use policy. To give an illustration of some of the other plans, I am attaching to this document, the indexes of the Municipal Development Plans for the towns of; Sylvan Lake, Lacombe, Brooks and Hinton. The plans themselves are very lengthy and I can make them available if anyone is interested in reviewing them.

This information is just being presented at this time for Council to see what other communities are looking at. I feel that the review we are starting on gives the community the opportunity to look to the future in not only land use issues, but service level statements etc., throughout the municipal operation.

In speaking with PCPS I know that their proposed budget and plan for addressing the development of the plan at this time only reflects on land use issues, and that certainly meets the requirements of the MGA. However as indicated above, I feel we have an opportunity here to expand our view of the future, if Council so desires.

-'- Bel1n Keith, Assistant AD

Manager .

3, Keith - lv'tonthiy '-epo:t 1 Town of Sylvan Lake MUNICIPAL DEVELOPMENT PLAN

Adopted by Bylaw No. 1111/96 November 12, 1996 Amended March, 2003

Content Page

Purpose Of The Plan 1

A Vision For Sylvan Lake 3

Land Use And Development.. 5

1. Residential 5 2. Commercial & Industrial 8 3. Recreation & Education Facilities 9

Urban Infrastructure 11

1. Municipal Utilities 11 2. Transportation Systems 12

Development Co-Ordination 14

1. Public Involvement 14 2. Economic Development 14 3. Area Structure Plans & Area Redevelopment Plans 15 4. Intermunicipal Development Plans 15 5. Environmental Management.. 16 6. Subdivision & Development. 17 7. Policy Review 19

Map Municipal Development Plan

7 Tovm ofLacombe Municipal Development Plan Page 1 of3:

II [3I-TOW~ of Lacombe On Line Municipal Development Plan

i !Policy # 11/912 .- Consolidation to Bylaw 63.13 - April 24, 200011 II

I Table of Contents I' Stat=ent ofPurpose Objectives and Guiding Principles Vision Specific; Objectives & Policies Interpretation

12 Administration 5J Fami!)'.~So1Jlmunity SUP!:lort Services 13 Fiscal & Financial 56 Cemetery

I 20 Protec;tive Services - Police, Fire, Ambulance Disaster, Enforcement

31 Common Services 61 Land Use PlanIling gStreets & Roads 62 Economic Development 33 Airport 66 Land Development 37 Storm Sewers

41 Wat~r 70 Recreation and Parks 42 Sanitary s.~Y'er 77 C]lIM5' 43 Garba~e

I'v!--'YJ 1 - Future Land Use Concept Map 2 - Future Road Network ConceRt I II I

Statement of Purpose

This plan is prepared for the purposes of setting out the overall vision, goals, objectives and policies for governing the operation of the Town of Lacombe. This document will guide and direct the subsequent planning, policy development and decision making of Council, the internal boards and commissions of the Town and the administration. (63.9,1998)

The Town of Lacombe is required by the Municipal Government Act, .SA 1994, c. M-26,1 s. 632 to adopt a Municipal Development Plan and will address the following mandatory and discretionary matters as set out in the Act:

1, the future land use within the municipality,

hltn://wv;'W,town.1acombe.ab.ca/l l(ovlavis,bv12w indej12.HTM C)/1 Room Table of Contents

1.0 INTRODUCTION 1

1.1 BACKGROUND 1 1.2 PLAN PURPOSE 2

2.0 INTERPRETATION 4

3.0 RELATED PLANS 10

3.1 STATUTORY DOCUMENTS 10 3.2 REFERENCED STUDIES 10 3.3 ACADEMIC STUDIES 11

4.0 COMMUNITY ISSUES AND CONTEXT 13

4.1 IDENTIFYING AND ENHANCING COMMUNITY CHARACTER. .. 13 4.2 MONITORING CHANGING DEMOGRAPHICS 14 4.3 PROVIDING A VARIETY OF HOUSING 15 4.4 PROMOTING ECONOMIC DEVELOPMENT 16 4.5 EXPANDING COMMUNITY SERVICES 16 4.6 PROTECTING THE NATURAL ENVIRONMENT 18

5.0 GUIDING PRINCIPLES AND ViSiON 19

5.1 GUIDING PRINCIPLES 19 5.1.1 Promoie Social And Economic Well Being 19 5.1.2 Advocaie Compleie Community Concepts 19 5.1.3 Encourage A Varieiy Of Quality Housing 19 5.1.4 Promoie Environmenial Siewardship 20 5.1.5 Provide High Quality Community Services 20 51.6 Support Inier-Municipal Co-Operation...... 20 5.2 ViSiON...... 20

Town afBrook<: 1 Munic~Dai Deveiopment Plan 1 March 2001 6.0 DEVELOPMENT CONSTRAINTS AND ENVIRONMENTAL PROTECTION 21

61 DEVELOPMENT CONSTRAINTS AND ENVIRONMENTAL PROTECTION GOALS 21 6.2 DEVELOPMENT CONSTRAINTS AND ENVIRONMENTAL PROTECTION OBJECTIVES 22 6.3 DEVELOPMENT CONSTRAINTS AND ENVIRONMENTAL PROTECTION POLICIES 22 6.3.1 Development Constraints and Environmental Audit Policies 22 6.3.2 Stormwater Management Plan Policies 23 6.3.3 General Environmental Protection Policies 24

7.0 LAND USE CONCEPT 25

7.1 GENERAL LAND USE GOALS 27 7.2 GENERAL LAND USE OBJECTIVES 27 7.3 GENERAL LAND USE POLICIES . 28 7.4 RESIDENTIAL DEVELOPMENT . 29 7.4.1 Residential Development Goals .. 30 7.4.2 Residential Development Objectives 30 7.4.3 Residential Deveiopment Policies...... 31 7.5 COMMERCIAL DEVELOPMENT. . 33 7.5.1 Commercial Development Goals 34 7.5.2 Commercial Development Objectives 34 7.5.3 Commercial Development Policies 35 7.6 INDUSTRIAL DEVELOPMENT ...37 7.6.1 Industrial Development Goals 38 7.6.2 Industrial Development Objectives 38 7.6.3 Industrial Development Policies .. 38

To,vn ofBrooks 11 Afunicipa! Development Plan 1 A1arch 2001 7.7 PARKS AND OPEN SPACE. SCHOOLS AND RECREATION AND CULTURAL FACILITIES 39 7.7.1 Parks and Open Space, Schools and Recreation and Cultural Facilities Goals , 41 7.7.2 Parks and Open Space, Schools and Recreation and Cultural Facilities Objectives 41 7.7.3 Open Space Policies 42 7.7.4 Recreational and Cultural Facilities Policies 42 7.7.5 Pathways Policies 43 7.7.6 Reserves and School Policies 43

8.0 TRANSPORTATION 45

8.1 TRANSPORTATION GOALS ..46 8.2 TRANSPORTATION OBJECTIVES ..46 8.3 TRANSPORTATION POLICIES ..47 8.3.1 General Transportation Policies 47 8.3.2 Transportation Development Consideration Policies 48

9.0 SERViCiNG 49

9.1 WATER SYSTEM .49 9.2 SANITARY SEWER SYSTEM 50 9.3 STORM DRAINAGE SYSTEM 51 9.4 SERVICING GOALS 52 9.5 SERVICING OBJECTiVES 52 9.6 SERVICING POLICIES 52

10.0 ECONOMIC DEVELOPMENT 54

10.1 ECONOMIC DEVELOPMENT GOALS 54 10.2 ECONOMIC DEVELOPMENT OBJECTiVES 54 10.3 ECONOMIC DEVELOPMENT POLICIES 55

11.0 SOCIAL AND EMERGENCY SERVICES 57

11.1 SOCIAL AND EMERGENCY SERVICES GOALS 57

Town a/Brooks 11l A£unicipal Development Plan 1 March 2001 11.2 SOCIAL AND EMERGENCY SERVICES OBJECTIVES"." 57 11.3 SOCIAL SERVICE POLICIES 58 11.4 EMERGENCY SERVICES POLICIES 58

12.0 INTERMUNICIPAL COOPERATION 59

12.1 INTERMUNICIPAL COOPERATION GOALS .. " .. "."."""." " .. ,,59 12.2 INTERMUNICIPAL COOPERATION OBJECTIVES .... "."." " ...59 12.3 INTERMUNICIPAL COOPERATION POLICIES...... 60 12.3.1 Communication and Cooperation ".".60 12.3.2 Growth Strategy" " .. """" " 60 12.3.3Intermunicipal Referrals .. " 61 12.3.4 Dispute Resolution""" " " 62

13.0 IMPLEMENTATION AND MONITORING 63

13.1 INTRODUCTION " 63 13.1.1 Implementation ."." " "" 63 13.1.2 Monitoring " "" 63 13.2 IMPLEMENTATION AND MONITORING GOALS 64 13.3 IMPLEMENTATION AND MONITORING OBJECTIVES 64 13.4 IMPLEMENTATION ROLES AND RESPONSIBILITIES POLICiES." "" ".""" .. " 64 13.5 GENERAL POLICIES "" " 65 13.6 LOCAL AREA PLAN POLICIES "" 66 13.7 PLAN MONITORING POLICIES " ""...... ".. 67 13.8 SOUR GAS POLICIES " .. "" "" ". . 68

MAP 1 Long Range Land Use Concept MAP 2 Water System MAP 3 Sanitary System MAP 4 Transportation Network MAP5 Linear Pathways & Open Space

Town a/Brooks IV Municipal DevelopmenrPlan 7 A1arch 2001 TABLE OF CONTENTS PART 1 - SETTING 5 1.0 INTRODUCTION 5 Community Planning 5 Purpose ofthe MunicipalDevelopment Plan 5 Location andNaturalLandFeatures 6 Historical and GeneralDemographics 7 Requirements ofthe Municipal GovernmentAct 8 Basis ofthe Plan 8 2.0 COMMUNITY PLANNING PRINCIPLES 11 3.0 COMMUNITY PLANNING GOALS 12 PART TWO - PHILOSOPHY 14 4.0 DEVELOPMENT PHILOSOPHY 14 Issue A - Role ofthe Town 14 Issue B - The Costs ofGrowth. 15 Issue C- Development Standards 15 Issue D - Development Staging 16 PART THREE - LAND USE POLICY 18 5.0 FUTURE DEVELOPMENT 18 Issue A - Future Land Use 18 Issue B - Development Coordination 20 Issue C- Urban Periphery 21 Issue D - Future Urban Expansion 22 Issue E - RegionalDevelopment 23 6.0 COMMUNITY CHARACTER 30 Issue A - Compatible Development 30 Issue B - GeneralAesthetics , 31 Issue C -AestheticsAlongMajor Roads 32 7.0 OPEN SPACE, RECREATION, EDUCATION AND CULTURE 34 Issue A - NaturalLandscape 34 Issue B - Open Space andRecreation Areas , 35 Issue C- Municipal and/or SchoolReserve 36 .Issue D - Education and Culture 38 8.0 HOUSING AND RESIDENTIAL .41 .Issue A - ResidentialAreas 41

TO\vn ofHinton - Municipal Development Plan Page 2 1 Issue B - Variezy 0/Housing 42 Issue C - SpecialNeed (Social) Housing 43 Issue D - Residentialand Subdiuision Design 44 Issue E - Multiple-Unit ResidentialDeuelopments 45 Issue F - Country andEstate Residentia!.. 46 9.0 COMMERCIAL DEVELOPMENT .48 Issue A - CommercialLand Use Areas 48 Issue B - CommercialNodalSystem 4.9 Issue C - Highway CommercialDeuelopment 50 Issue D - Secondary CommercialDeuelopment 51 Issue E - Tourism/Recreation-OrientedDeuelopments 52 Issue F - Commercial Use in ResidentialAreas 53 10.0 INDUSTRIAL DEVELOPMENT 56 Issue A - IndustrialLandAreas 55 Issue B - Industrial Design Standards 56 11.0 SPECIAL PL-\NNING AREAS 68 Issue A - SpecialPlanningArea ~' (Terrace Heights District) 58 Issue B - SpecialPlanningArea '.8' (Eaton District) 58 Issue C - SpecialPlanningArea 'c' (Eaton District) 5.9 12.0 TRANSPORTATION 60 Issue A - Urban Roads 60 Issue B - Highway #16' 62 Issue C - Trail System 6'3 Issue D - Railway 6'4 Issue E - Air Transport 65 13.0 MUNICIPAL UTILITIES AND OTHER SERVICES 68 MUNICIPAL UTILITIES 68 Issue A - Utility Expansion 68 ISSUEB - UTILITYSERVICLlVG STAIV'DARDS. 69 OTHER MUNICIPAL SERVICES 70 Issue A - Solid Waste Management 70 Issue B - Municipal Cemetery 71 Issue C - Municipal Government Services 71 PART FOUR - IMPLEMENTATION 75 14.0 PL-\N IMPLEMENTATION 75 15.0 INTERPRETATION AND A..MENDMENT 76 Interpretation 76

Town ofHinton - Municipal Development Plan Page 3 1 AMENDMENTANDREVIEW 77 APPENDIX I 78 TOWN OF HINTOK AND YELLOWHElill COUNTY 78 Il\'TER-MUl\TJ:CIPAL DE\7ELOPMENT POLICIES 78 PolicyArea 1 - East RiverRoad '" 78 Policy Area 2 - Eastern Extension 79 Policy Area .3 - Highway 16 West 79 Policy Area 4 - Cache Percotte Forest 79 PolieyArea 5 - Mountain Vl"ew 7.9 Policy Area 6 - Northern Extension 79 LIST OF REFERENCES: 83

Town of Hinton - Municipal Development Plan Page 4 1 PARKLAND Suite 404, 4808 Ross SlreBt COMMUNITY Red Deer. Alberta. T4N 1X5 Phone: (403)343-3394 PLANNING FAX: (403) 346-1570 e-mail: [email protected] SERVICES or: [email protected] MEMORANDUM

TO: Council, Town of SylVan lake FROM: Orlando Toews, ACP MCIP, Planner Process RE: Municipal Development Plan Review DATE: September 16, 2003

Background of Reference adopted by Attached is a copy of the Municipal Development Plan Review Terms to make several decisions at the Council. The Terms of Reference requires the Town (Council) the Review Committee and the initial stages of the project; namely to appoint representatives to Focus Group, and to consider the MOP's Study Area

Discussion

Review Committee. review as a whole. It reviews The Review Committee acts as a steering committee for the MOP direction to staff. These tasks input from various sources, comments on the drafts and proVides of the Review Committee will require a significant commitment of time and effort on the part staff suggests that the size of members. In order for the Review Committee to work efficiently the Committee be kept relatively small.

Focus Group. vision for the future development The Focus Group's purpose is to provide input into the Town's brainstorming sessions early in of the Town. This is anticipated to take the fonn of one or more articulating a vision the MOP review process wherein the participants will work towards in the term (i.e. 20 - 25 years). statement of what the Town of Sylvan Lake shOUld look /be like and polices within the MDP. This vision, in tum, will guide the development of goals, objectives the general pUblic and include Staffsuggests that the Focus Group should be representative of Focus Group is anticipated to participants from various stakeholder groups in Sylvan Lake. The is to gather input from a be a larger group than the Review Committee because its mandate or two sessions). broad range of stakeholders within a limited time frame (I.e. one

Study Area. of the review process. The Determining the MDP's Study Area is a key decision at the start boundaries. However, staff existing MDP only addresses Mure land uses within the Town's in the region it would be believes that given the Town's growth and other issues an interests boundaries that may affect valuable to extent the study area to include areas outside the Town is attached that illustrates a or may be affected by the Town's long term development A sketch the study area. Staff number of factors that should be taken into account in determining suggests that Council could either review the issue and define the study area at the next Council meeting or Council could delegate that responsibility to the Review Committee.

Request for Decision

Accordingly, planning staff respectfully requests that Council provide staff with direction concerning the following:

1. Composition of the Review Committee.

2. Composition of the Focus Group.

3. Definition of the MDP Study Area.

2 1 Terms of Reference for the Town of SylvanLake Municipal Development PlimReview

June 2003

INTRODUCTION

The Town of Sylvan Lake Municipal Development Plan was adopted in November 1996 (Bylaw # 1111/96). Although the MDP has been the subject of a number of minor amendments since 1996, there are a number of factors that have influenced the desire to carry out a major review of the MDP:

• Since 1996 the Town's population has grown from approximately 5200 to over 7500, an increased of about 45 percent. •A recent annexation and adoption of an area structure plan will impact use and development in and along the southern portion of the Town. • Current MDP policy states that Council will review the Plan within one year of the election of a new Council.

The goal of the proposed MDP review is to ensure that the MDP is up to date, comprehensive and relevant in order to gUide future subdivision and development so that it occurs in arf orderly, efficient, and appropriate manner that also reflects the values and aspirations of the community as a whole.

ISSUES

Section 632 of the Municipal GovernmentActoutlines what an MDP must address. This includes:

• Future land uses, • The manner of and proposals for future development, • The co-ordination of land use, future growth patterns and other infrastructure with Red Deer County, • The provision of transportation services both within and in relation to Red Deer County • The provision of municipal services and facilities, • Policies regarding development near sour gas facilities, and • Policies regarding the provision of municipal and/or school reserves

The revised MDP may address other issues identified during the plan's preparation.

'--"" PARKLAND 1 . COMMUNITY c; PLANNING ,/~ SERVICES 1 Public participation in the review process is desirable if the plan is to be effective. A number of methods are proposed in order to gather meaningful public input into the plan. These include:

• The publication of public notices in the Sylvan Lake Newstomform the general public abouUhe progress of the plan and opportunities for public review and input. • Formation of a focus group representative of the public to provide input into the Town's vision for the future development of the Town. • The hosting of an open house / public meeting where the public will have the opportunity to review and discuss the draft MDP in both an informal and formal setting. • Informal one-on-one discussions with the public on an ad hoc basis throughout the process. • The formal public hearing before Council prior to Council's consideration to adopt the MDP.

RESPONSIBILmES

Parkland Community Planning Services (PCPS) will be responsible for the following:

1. Review background materials and information. 2. Meet with the Review Committee to discuss priorities and approach to future land use (one meeting). 3. Initial notification and consultation with relevant agencies regarding their concerns. 4. < Notify the genera! public about the preparation of the MDF'. and request comments. 5. Host a meeting with a focus group of individuals selected by the Town as representative of the general public to determine the public's vision for the,future of Sylvan Lake as it relates to physical development. 6. Establish MDP goals in consultation with the Review Committee (one meeting) and Council (one meeting) 7. Prepare the draft plan. 8. Present the draft plan to the Review Committee for consideration and revise as necessary (one meeting). 9. Send the draft plan to referral agencies, including the Town's engineer, for comment. 10. Host a public meeting / open house to present the draft to the general public. 11. Review responses / comments with the Review Committee (one meeting) and revise the plan accordingly. 12. Present the proposed MDP to Council for first reading (one meeting). 13. Attend the pUblic hearing (one meeting). 14. Make any final revisions resulting from the public hearing and adoption by Council. 15. Prepare and distribute copies of the adopted MDP.

The Tawil of Sylvan Lake will be responsible for the following:

.J, _.6.pp(jiQj:ingJepres<=,ntatives to theReYleINCommitte,E!. 2. Appointing members of the public to the focus group. 3. Timely provision of relevant information pertinent to the plan preparation. 4. Costs associated with public notification and holding public meetings and related advertising.

\ PAll.KlAND 2 . ',...._ j COMMUNITY C£, "-" PlANN.ING \/~ SERVICES PROCESS and TIMELINE Month TASK f ACITVITY Ju Aq Se Dc No De Ja Fe I Mr AD Ma In ! Committee formed X I Gather backqround information XX X I I Meet with Committee re oriorities (one meetina\ X I Public Natification af MDP's oreoaration X I Focus Group Meetinq re Future Visiqn X I Gaal Settinq X I Review Goals f Direction with Committee X I Approval of Goals by Council X I Consultation with Referral Aqencies X XX I Preoare Draft Plan I X XX XX I Review Draft with Committee (one meetinq) I X I Revise Draft and refer to Aqencies xl Co-host Public Meetinq f Ooen House (one meetinq) X Review responses with Committee (one meetinq) X Revise plan if necessary I X Present MDP to Town Council for 1" Reading I X Attend public hearinq (200 & 3m Readinq) X Make any final revisions if necessary X

Prepare and distribute copies of adopted MDP I X

, "PERSONNEL •

Parkland Community Planning Services: - Orlando Toews, Planner - Martin Kvapil, Planning Technician

The Town of Sylvan Lake: - to be assigned

PRODUCT

The final plan will be in an 8'12" X11" format with appropriate text. The plan is expected to be apprOXimately 20 to 25 pages of text with a constraints map (black & white) and an appropriate colour map identifying future land use concepts.

The Town will receive 30 copies of the adopted MDP.

-' PARKtAND 3 f '....--' I COHMUNIrr • '-' PlANNING (/~ SERVICES l COSTS

The cost of the project is estimated-to be as follows:

Planner Advisory Time: 200 hours at $75/hr = $15,000.00 Technical Services Time: 80 hours at $56/hr = $ 4,480.00 Expenses (drafts, postage, printing): $ 1,000.00

TOTAL: = $20,480.00 (GST Exempt)

* As PCPS is GST exempt, there is no GST cost to the Town.

Costs for PCPS's work will not exceed the quoted amount unless the Town requests services additional to those outlined in the Terms of Reference (i.e. additional meetings, public consultation).

Should the Town terminate or place the project on hold, the Town will be billed for the number of hours and expenses already incurred by PCPS.

Note also that if the project is completed in less time than the amount shown above, the Town will only be billed for the hours and expenses incurred by PCPS . • • •

'F"""'.

4 •

, • • •

•,, ..c c_

'5'IIU({vC t c< Ie-e...- H v~ ~1 ?!---- ..~ a (( ,e ""'-- • , (~o) • - .. • • ~ .JTTTTiTITIl.U./ll+JllJ uv- foG..---~ I); to f ric f- ;.....-

~Urk,c",-~re'-.;+i.- A~

•

..--> . .- -~

LAKE SYLVAN • s; ~~~'§:-''''~~'''1'''~~~~+=-~~

• \ ! .~ ~ $ .~~;-~~~!~,., ,-~~~~.~~->' i Administration Report

TO: Mayor and Council FROM: Development Officer DATE: September 18, 2003 SUBJECT: Development Agreement Special Conditions

1.0 Purpose

To recommend to Council a change in direction for negotiations of special conditions for major subdivisions.

2.0 Background

During this term of Council, staff involved a member of Council with final negotiations respecting the terms (special conditions) for major Development Agreements. Council's involvement in the negotiations was to provide Council with insight into the negotiation process, as well as, input into the process if appropriate.

It has become apparent that during this process, developers choose to have all the difficult issues settled with staff prior to Council's involvement so that the final negotiation with a Councillor is nothing more than window dressing.

The Reports to Council on the Special Conditions due to a Councillor's involvement have consisted basically of the Special Conditions. Staff would like to implement a different process.

3.0 Staff Recommendation

Since all members of Council have had an opportunity to attend the negotiations, staff is of the opinion that a different process could be adopted. It is recommended that negotiations between the Developer and the Town take place without Council's involvement unless the Developer and staff cannot agree on the terms of the Special Conditions. The Administration Report to Council on the Special Conditions would provide insight and background information for the reasoning behind each condition.

lDe~ c;jP2 M~nager v L! 8 Administration Report

TO: Mayor and Council FROM: Operations DATE: September 17, 2003 SUBJECT: Rear Lane Drainage at Hinshaw Heights

1.0 Purpose To advise Council of issues relating to construction of a paved lane at Hinshaw Heights Condominium site, in Hewlett Park, Copies of correspondence are attached,

2.0 Background In the fall of 2002, Central Alberta Development Corporation paved the rear lane around three sides of the above development and their Engineer requested an inspection for the purposes of approving Construction Completion, It was apparent from the inspection on October 18th that the lane did not follow the design drawings submitted, Approval was originally given for a crowned lane but, for the most part, the surface was crossfalled to slope away from the condominiums towards eXisting lots opposite, Construction Completion was not accepted and the Engineer was notified on November 7th 2002 with a follow-up on February 3rd 2003,

Since then a number of complaints have been received from adjacent residents related to water from roofs and sump-pump discharges flowing across the lane and into or against other properties. A meeting was held on June 10th and subsequently a letter sent requiring temporary measures to divert the drainage and submission of a permanent th collection system design for construction by August 15 • Some discussions took place to th reach an acceptable solution and approval was given on July 15 . There was no activity to resolve the matter during the time specified and further reminders were given verbally until a letter dated September 15, 2003 was received from the Engineers which indicates a proposed completion date for the work of October 31, 2003,

3.0 Discussion The process to address this issue has been lengthy and only recently has there been a commitment to solving the problem, The builder of the condominiums has diverted the sump-pump discharge lines so as to outlet in the front yards instead of the rear, For the roof water collection, a buried pipe system will carry rainfall to the northeast comer of the development where an outlet is available. It would be preferable for the system to be completed and operational this season. There would be some difficulty for the Town in having the work completed before weather conditions might prevent full surface restoration this year,

4.0 Financial Implications If the system is not completed within the timeframe given, Operations will want to seek release of security funds, being held by the Town, to permit contracting the work by others at short notice. 5.0 Recommendation It is respectfully requested that Council accept the proposal by EXH Engineering Ltd, on behalf of Central Alberta Development Corporation, to complete the approved drainage collection system by October 31, 2003 with the proviso that securities held by the Town will be used to fund completion of the work if the developer fails to do so within the timeframe agreed to.

{

2 ~El/;m2F':E' Engineering 78~7 ' 48 AVEl1JJJ~ Red Deof, Albooa T4P 2H¢ Services Telephone: (403) J42·701iO Fax: (4m) 342·'1691 Ltd. . E-moH: rBOdeer@exhE,mQ.com XH 'MWI, e.\('1.CQ l .., /- V I' 'If /' September 15, 2003 ---1 l.- I 6043000·4 Town ofSylvan Lake 4926 - 50 Aven'-le Sylvan Lake, Albe~·ta T4S 1A1

ATTENTION: Mr. Alan Gassor Director ofOperations

Re: Hewlett Park - Hinshaw Heights Lane Drainage

On behalf of the developer, we will be carrying out the proposed drainage works for the above project this fall. The construction schedule will depeud Oll the availability of contractors, but will be completed by October 31,2003. I hope you will find this information satisfactm'Y_ If you have any questions or reqt\ire any additional information, please call.

Yours Truly;

Craig T. Suchy, P. Eng. F..xH Engineering Services Ltd. --_._---- ,.,."', cc: CADC

EdSon Grande PrOilIe Loc La 81che ROO Door Le1hbridge Ed!T'loorOn Lc CreTa Fort McMurtQ'l Rocky Mountall1 Housa Grimshaw Mao"cine Hat Slave Lak;;::o VallfNVlew • TOWN OF SYLVAN.~KE A Town For All Seasons 4926 - 50 Avenue FIL' Sylvan Lake, Alberta T4S ~A1 Phone: 403,88721"1 Fax: 403.887.3660 Email: [email protected]

July 15, 2003 Our File: 2680/60/69

To: EXH Engineering Services Ltd. 7897 48th Avenue Red Deer, AS T4P 2H6

Attention: Craig Suchy, P. Eng.

Dear Sir,

HEWLETI PARK - HINSHAW HEIGHTS

Further to your letter of July 2, 2003, the proposal for collection of spouts and water from down sump pump discharges will be acceptable. Confirming discussion with Glen McRae on site, the pipers) in swale indicated from end of the north east corner must be constructed with concrete, not asphalt as shown. As already requested, confirmation needs to be provided the outer edge by as-built elevations that of asphalt, on all three sides at design this constructed lane, match the elevations approved for the adjacent phases. (Block 9, Lots 1-7, Herder Drive and Lots 8-11, Heenan Crescent). There is also noted an area in the north east where the paved lane has not followed the property line, resulting in a "pinch-point". This was shown to Glen be rectified. Since no other construction so that it can is likely adjacent to this location future, this In the near should be done as soon as possible.

Yours truly, Town of Sylvan Lake

10/~/y ~an assor Director of Operations

I

. /:0

I

0

0 /

I •

ro---

[ ... 1-"'/ G.i:f..?-2~

~ SL/.~"S1Q-

£l-fA//vAGE

i r"",...." ;

, I

I

I

--- -~

.-

.

~ I

I

I

I

I

I

·-LOT l,G r\ RED DEER OFFICE: Engineering 7897 - 48 Aver,ue Red Deer, Alb8r.O T4P 2:--16 Telephone: (4C3) 342-765C Services ::::Jx: (403: 342-7691 Ltd. ::-mail: redceei@ex~ar:Q.com "EXH wV/w,exn·.co

July 2,2003

6043000-4

Town of Sylvan Lake 4926 - 50 Avenue Sylvan Lake, Alberta T4S1Al ~ ATTENTION: Mr. Alatassor Direct0 of Operations /I Re: . Hewlett Park - Hinshaw Heights

In response to your fax dated June 25, 2003, we have attached a revised plan showing- the day lighting of the drain pipe. The pipe size has stayed as 150mm to provide enough cover where it daylights. The system will be maintained by the condo association. The as huilt plan will follow shortly.

I hope you will find this information satisfactory. Ifyou have any questions or require any additional information, please calL

Yours Truly; /~

~ChY,P. Eng. EXH Engineering Services Ltd. cc: c._we, Tagish Englleerl--Ilg

~ascn S'ande ?rc;!rie L::JC l.c Biehs r~ed ~eer ~ethbridge ~:: Crete ~oi /I/d/rUTJY"to:::kv Iv1ou:!";"Cin rouse Gri:-Tls'l::Jw Simis Loke V::Jllevview 50mrr ASPH' . \ [---/////// c ASPH I\J.T.S.

LANi

NOTES

I. ALL POO,r:- DRAiN ?ER'IME:ER DR AIN.

2. N ... L -.sUMP PU TEM.~ORARIL.. Y Te. LANDSCAPiNG IS CO SiTE, AT V/HICH ­ f=?EDIRECTED WITH L4NDSCADED ARE G,RAD~D TO PROVIDI CORNER OF THE Si'

3. ,~'I\.rSHA W rllEGI­ ~OR TH=: YEAR R,v, Or THE PERIMET:::R

5 I 1 L ; - I , I I

I '" ! " li~ I tioll~ Town of Sylvan Lake FILE 4926-50 Avenue Sylvan Lake, AS T4S 1A1 Phone: (403) 887-2141 Fax: (403) 887-3660 Email: [email protected]

FACSIMILE TRANSMISSION

Fax:

Date: June 25, 2003

Pages: I. Including this cover page

_~ Jz-~ ~=-n:;;~d~·;J-_--'--=----'i"-=~~~~J

fl~-/. (W-<...,l k. rvt.C<-0-.G~,9 bitJ... .c~ i'-.. C'",'IL' 1M-

h~ IAn (oR M ~ -J k,i e-v-f h ~~ ~_._j.--,---.. ~) )).0Z,l lrY~ C~ k·~t

.;&; ----...S"-L~ ..2./(Q../0 ! S ~.:t~-:-·f~·~~ -f kc,--.Y::5. r------

,/_HL.L,;SO<""'···~'::!c~l.Qjc:'~....:;1~H,",---",.Id.~· /.~'-"L~{P."C:':::..---.:4=::l~,--t:-o::·2,:...c.. -/-)_~···~"-,D=:"---,,-,,.J::i:oc''-h'~"",(L:f-,-' --L":{i'\"_7--LJ!c--1::.;",--,~<,--'. ---"'-C'M':....-!....C.=~ \- I -.., ,"\ ~ ~ J!~L~_:II:_~Jt.__·,--,,-=-,---c&=W,"-.~rwJ.s.;:._~~~~C~~~L. ._ 11fl~ )fran qassor Direetorof Operatior)s

~ -7.";:--'-= '·::w'c-,-,.--·'·- --': :·;::u~\~~~~;;~~ ~.~;~;~:~:i~~~~~~fl~~;~~;i}~~;:-:~(c"_:.-'

.;,-,c:--:C'- --,~~,;"

-,-.' '" ~~~2:·;:~:'~:-':c.~;~L:':, "" RED DEER OFFICE: Engineering 7897 - 48 Avenue Red !Jeer, Alberto T4P 2H6 Teiephone: ~4C3) 342-7650 Services Fdx: (403) 342-769 E.-rnai'!: reo::Jeen@ex:leng,co XH Ltd. W'Nw,exn,c~

June 20, 2003

6043000-4 Town of Sylvan Lake 4926 - 50 Avenue Sylvan Lake, Alberta T4S lAl

ATTENTION: Mr. Alan ....lasso" Director~rations

Re: Hewlett Park - Hinshaw Heights

In response to your letter dated June 13, 2003, we have discussed the mater with the Developer and provide the following solution for your approval. The Developer vvill construct a drainpipe within his property that ",ill run around the perimeter of the units (see attached dravvings). The downspouts will be connected to the drainpipe. The sump pump discharge will connect temporarily to the drainpipe. Once the landscaping is completed, the sump pump discharge will be redirected to the interior of the development away from the lane. It is proposed that the work commence next week subject to approval.

I hope you will find this inforInation satisfactory. Ifyou have any questions or require any additional information, please call.

Yours Truly;

~~~LiWltIID JUN 23'-2003

cc: CADC, Tagish Engineering TOWN OF SYLVAN LAKE

Easo:! Loc La Biche Lethb~ij~e _:: Crete For:- M::::M:.Jrro'( Siove Lake Vai:'8'y'View /

ENO lJAYLIGHTING

/ ~ -----­ UiflE

______PEniM."lfR DrlllltJ

L_~______~llAlrijDJ PERIMFTEJl

PEFlIMETE_Ii _.DR f41N ;CALE 1:20

~,~.,

Engineering HElm Irs HINSHAW ALBERTA ' Services SYLVAN tAKE, Ltd. EX DRAINAGE H PERIMETER PLAN "', TOWN OF SYLVAN LAKE A Town ForAll Seasons 4926 - 50 Avenue Sylvan Lake, Alberta T48 1,04:1 ,Dhone: 403.887.2141 Fax: 403.887.3660 Email: ts).@syIvan)ak9.ca •

Our File: 2680-60/069 VIA FACSIMILE & MAIL

June 13, 2003

EXH Engineering Services Municipal Office Main Floor, 5409 50th Avenue Red Deer, AB T4N 4B7

Attention: Craig Suchy

Dear Mr. Suchy:

Re: Hinshaw Heiahts Lane Paving

Further to the meeting in our office on June 10, 2003, concerning the rear lane drainage, this is to advise you that the Town requires the Developer to firstly;

- take such temporary measures as maybe necessary to prevent surface water and sump pump discharge from the townhouse site entering into or flowing through any of the surrounding residential lots on or before June 30, 2003.

And secondly;

to reconstruct the paved laneway so that surface water and sump pump discharge from the townhouse site is carried along the near side of Jane and discharges across the lane surface only in the north-east corner onto the existing swale as shown on the approved design drawing provided by UMA Engineering Ltd. being CD-32-A1, NO.2 (file No. HIN8XREF.DWG). Necessary design drawings and details to achieve the above must be submitted for approval to the Town prior to carrying out the work. A construction schedule will be required with a view to achieving Construction Completion on or before August 15, 2003.

If satisfactory measures are not completed within the time frame given above, the Town will draw on the Developer's Letter of Credit and arrange for completion of the work

I If you have any questions concerning this, please contact the undersigned or .AI Gamble at (403) 887-2141.

Yours truly,

TOWN OF SYLVAN LAKE t?Ji6--.~~ Per: Alan GassoV , Director of Operations

xc Lome Therriault, Central Alberta Development Corp. Len Solberg, Tagish Engineering Ltd.

'AG/ip TOWN OF SYLVAN LAKE A Town For All Seasons 4926 - 60 Avenue Sylvan Lake, Alberta T4S 1A1 Phone: FILE 403887.21.21 rax: 403.887.3660 EmaH; ts!@sylvaniake,ca

Our File: 2680-60/69 (3458-69-00) February 3, 2003

EXH Engineering Services Ltd. #9, 7957 49th Avenue Red Deer, AB T4P 2V5

Attention: Craig Suchy

Re: Hinshaw Heights - Rear Lane Parking

Dear Craig: In November of 2002, Tagish Engineering Ltd contacted at the above your firm regarding the paving site. From site inspection carried done that theianes out on October 18, 2002 it became were not constructed in accordance evident constructing with the design submitted. As a the ianes with a cross fall result of away from the subject parcel on complaints are being received all three sides, related to cross-drainage from outlets, etc., icing across down-spouts, sump pump the lanes and continual flow to areas not intended to receive the surface water. Please consider how it is proposed to bring the lane improvements crowned to conformance with the design intent, which was approved. .. Presumably, your original design, submitted by UMA appropriate grades Engineering Ltd., allowed for to match the crowned lane to existing our knowledge, surrounding lot grade design. no indication had been given To to either the Town or our Engineers approved design that the could not, or would not be constructed. , Until the matter is satisfactorily resolved the lane construction work is not considered completed or approved.

We are availabie at any time to discuss this issue further with you.

Yours truly, Town of Sylvan Lake

Alan Gassor Director of Operations

Cc: Tagish Engineering Ltd. - Len Solberg 4: : 2P~: ~lo1831 P. 2/2 • FlLECOpy

N OVerrtber 7, 2002 Our Ref.# SLOB . EXH EngineeringServices Ltd #9, 7957 - 49 Avenue REd Deer, Alberta T4P2V5

At!Brltion: Craig Suchy

Dear Sir:

Re: H'ewlett Park - Hinshaw Heights Lane Paving

A jointinspection of the above work was made on October 18, 2002. Itwas noted that the design ofcrossfalls has been changed from that submitted in December 2000.

The original cr~wnedlane design has been constructed, for the most part, as crossialled, directing run-off to one side of each Janeway..This transfers additional water to Iane edges where there are gravel driveways and low-lying rear yards. Prior to considering acceptance of construction completion certificates for this work we require provision of an as-built survey pIan with sufficient elevations, slopes and crossfalls shown to determine the actual drainage patterns and correctness of crossfalls obtained.

There are large areas of the finished surface displaying open texture. Ifthe as-built elevations are found to be acceptable it"illbe required that asphalt seal coat and possibly, sand slurry-seal be applied to the paved surface when conditions are appropriateearly next year..

Ifyou have any questions concerning the above please contact the undersigned.

Yours truly, Tagish Engineering Ltd. ~~J Alan Gassor

cc: Town of Sylvan Lake - Al Gamble Town of Sylvan Lake - John'Watson • 28zs.:.s1DS.dx q ., . • Administration Report • TO: • Mayor and Council FROM: Operations DATE: September 17,2003 SUBJECT: Extension of Norglenwold Sewer System

1.0 Purpose

To advise Council of correspondence received from the summer village of Norglenwold concerning extension of their sewage collection system. (Copy of letter attached)

2.0 Background

In March 1998 the Town completed an agreement with the summer village to receive sewage effluent from approximately 41 parcels located at the east end of the village. A connection fee was established, based on the applicable off-site levy of $39,996, to be paid in ten annual installments. The agreement also provided for a monthly fee to cover cost of treatment of the metered flow received. The amount charged to the summer village reflects the Town's commercial rate and includes a flat rate of $18.86 per month plus 76 cents per cubic metre of measured flow.

The summer Village contacted the Town in 2000 to confirm that additional effluent from extension(s) of the system would be accepted by the Town. Council passed a motion on May 8, 2000 to that effect. A recent letter received on August 29, 2003 indicates a more firm intention to proceed with extension of their low-pressure collection system, with possible completion by 2006.

3.0 Discussion

Based on the present size of the summer village, the additional effluent to be received from remaining un-serviced parcels would be relatively minor, representing approximately 189 dwellings. The existing agreement recognized this eventuality and provides for the Town of Sylvan Lake to charge the off-site levy in effect at the time of connection of additional areas, as well as increased costs for treatment on a monthly basis.

It will be appropriate to establish during the course of the summer village engineering study how the additional flow will be carried through our system to the treatment facility. We will need to confirm the recently up-graded pumping system at Marina Bay can properly accommodate the intended expansion and what, if any, measures will be necessary should there be other developments west of the town which might have to be accommodated by our system in future. Examples would be pipe system upgrades or an additional force main. /() 4.0 Financial Implications

The intention of the off-site levy and monthly rate charge is that accommodating additional effluent from other areas has a neutral effect on present tax-payers.

5.0 Recommendation

Operations respectfully recommends Council confirm to the summer village of Norglenwold that increased effluent from the remaining parcels within its present boundaries will be received and treated, subject to approval by the Town of the proposed delivery system.

/0 SUMMER VILLAGE OF

,,-,._,'.0 NORGLENWOLD .':,;:" #lL04k-450.s.,50T'VVT'~, -4926-50 Ave "

,:Village ofNoigIeI!w~ldSewer System

'orglenw~ldlooked at ~eexiensionof th~s~~er system in 2000 and iveado'llfiimation from the To~ that the additional affluent would be 6ffue letter is enclosed for your convenience. May 8, 2000)

,"".- . i'deferred the plans to extend the system because a Regional system was being 'seCrahdNotglenwold wanted to be part ofthat process: While the regional system may ,~tillH~ a:p6ssibility;; the ratepayers have expressed a desire,to proceed with plans for the " exteriSiOIi and perhaps "oyer size" to make allowancesfor~'regional system. ,';',.'-,,'-".',:"'.. "''r::.',-::-i-.'-.'.''-, -- _ -. -- - ":><--'-'--"o:C';'_;_;:'>-"/:_-::._ .

Yours truly,

",' /C• ",,', .''??'2r ,.:e;~t: .,',', , Myra Reiter Administrator

" Ene. Lm, !() May 10,2000

M\Ta Reiter, Administrator S~mme~ Village 6iNorglenwold #104,4505 - 50 Avenue Sylvan Lake, AB; T4S lAI

Dear MyTa:

SUBJECT: SUMMER VILLAGE OF NORGLE."1WOLD SEWER SYSTEM

Please be advised that your letter regarding the above mentioned subject was discussed by Town th Council at their Regular Council -Meeting ofMay 8 , 2000.

Council passed a motion that the Town of Sylvan Lake would be willing to accept the Summer Village ofNorglen\\rold's additional affluent.

Ifyou require more information, please contact Frank Peck at 887-2800. Yoursf!,vJuA--truly

1;ZwaCk Town Manager

/pj

I TELEPHONE: (403) 887 -2141 FACSIM/Qi 887-3660 4926 - 50 AVENUE, SYLVA" LAKE, ALBERTA T4S 1'\1 l'.::======----======E-mail: [email protected] SAJ'o'ITARY SKWER AGREEMENT

DATED

BETWEEN:

THE TOWN OF SYLVAN LAKE ("Sylvan Lake")

and

BACKGROUND:

1. Norglenwold has constructed a sanitary sewage connection line within the Summer Village to collect sanitary sewage within certain areas, (see Schedule "A" map attached). 2. The Sewage System is to be connected with the sanitary sewer system operated by Sylvan Lake and Sylvan Lake is to process and treat such sewage.

3. It is also anticipated that infuture, the sewage reqrtirements ofNorgJenwold may increase. It is also anticipated that itmay be desirable for communities or other parties located to the north and ~'ithin Norglenwold to connect to the sewer system, so as to ensure that the waters of Sylvan Lake are kept clean

4. The parties wish to set out their agreement in respect to the construction, maintenance and operation ofthe sewage system.

NOW THEREFORE THE PARTIES AGREE AS FOLLOWS:

/~ .. Pagel

CONSTRUCTION OF SEWER LINES:

5. Norglenwold has constructed sanitary sewer lines to serve Norglenwold in accordance with the specifications ofthe engineers so as to connect with the sanitary sewer system ofSylvan Lake. The point of connection to the sewage system ofSylvanLake shall be in accordance with the plan ofworks set out and attached hereto as Schedule "A", and the specifications for such works shall be subject to approval by the Engineers retained by Sylvan Lake and Norglenwold.

6. At the point ofconnection between Korglenwold and Sylvan Lake, a meter will be installed so as to measure the volume ofsewage flowing into the Sylvan Lake system. The parties acknowledge that Sylvan Lake bas the obligation to report the amount ofsewage to Alberta Environment

7. ;~tIi'i·teniiS·1iii.dj?b· ~~, .. c~<'"";::.~..,.,=,"';:="'-~;;'~ 'i,

HOOK-UP FEE:

8. By way ofa conttibution to the cost ofSylvan Lake ofthe construction ofthe trunk sewer line within Sylvan Lake and the sewage treatment facilities, iNQrgl~nvoldwiIfpaYa.hoQf-];pf~-;; :i~iik~~ll~'egkItof

USER FEES:

/0 Page 3

RESTRICTIONS ON USE:

10. Norglenwold will put into place regulatory mechanisms to preveut the d"Position into the sewage system ofnoxious substances or material that are not p=itted to be deposited into the Sewage S)'lltem as prescribed from time to time by Syivan Lake.

MATh'TENA.c~CE OF SEWER SYSTEM:

11. Norglenwold shall be responsible for the pmpermaintcrumce ofthe sewage system withlo its boundaries and may contract the use. of Syivan Lake's vehicles, equipment and manpower for such purposes on suchterms as the parties maythen agree.

LIABILITY ANDINDEMJ\'ITY:

12. Norglenwold shall iodernnify Sylvan Lake and keep itiodemnified from and against all actions, suits, claints and demands which may be brought against Sylvan Lake and from all loss, cost.s, charges and expenses which may be incurred, sustained or prod by Sylvan Lake in consequence ofany breach or non-perfonnance ofthe covenants and agre::::ments herein contained on the part ofNorglenwoJd or anything in any matter relating thereto.

/0 Page 4

DEFAULT:

13. Norglenwold shall make payment to Sylvan Lake on demand of any damages or costs which Sylvan Lake may suffer or incur as a result of any breach ornon-perfonnance ofthis agreementby N orglenwold. .

14. IfNorglenwold fails to make payment of any snm payable under this agreement, Sylvan

Lake shall be entitled to commence an action and obtain and enforce any jndgment against Norglenwold

for recovery ofany such sums.

otEXTENSIDNS''TIfsEWERSYSTEM:'.,- ... _-

a) (1i\l!K:§y1'~~~:ii¥~~j;~I{)'~linf:t§lis~s~~~e;~ciilln~ntfa@~i~? ~.!efo:hajijJKihf~~m~!~!0~~~~O~~Ch-=~~diti9n~f~·~~l

, ~_ .__ ---,.b~-~.~,~~~~}W~~p:~ee~~ji¥~1~yi~~f~~aT~Q~~_qffi~~~~~'_~~, ':-cliarg,t!Jat:wciu1(i fuiyeWen-iiripbsedbs SylVan I:ak.e)lll(~ tfuj'.adilitioillilareato be.serviced by the sewage; ~:~#~f~lj~~~b~!~~M~~~!~rr~~lte:~~~~rt~~j~~~~~~41 ..__ ~__ ._C)._._,~-:~'dcI*g-~~~S~Obt5J£~~~~:~~~; v~r~~~d§l~ ~!:. r"spriri>iQ!e',ojiay.1Q Sy1vanLa)<:e1:lie uSage charge for'any su"baddirlonal sewagef ~~'.~'--~ -'~)'-'~lj~~~&~k~r~~ji~Z~F2~}~i~!?E~~ti;eTo~-o~sy!vanE~ ·c~~!~~oilli1,,;,~~~:c~~~{§!J.e~~a~~~~~s~ffa~1 e) that snch connection will be cJ..'Pressly made subject to any reasonable conditions that may be imposed by Sylvan Lake with respect to the management ofsuch additional sewage, including the timing ofthe release ofits sewage into the system, the requirements to upgrade 'i~ trunk sewage lines or to install holding tanks, flow meters or p1ll1lpS and any other such similar measures as may be reasonably required by Sylvan Lake from time to time; and /0 Page 5

e) in the case ofa proposed extensior, ofthe system to parties to the north ofNorglenwolcl, that such party shall first have entered into an agreement with Norglenwold that the follo'iling provisions of this agreement shall apply mutatis and mutandis to such party:

(i) Paragraph 9 - Meter Flow: (ii) Paragraph 10 - RestrictiollB on Use; (iii) Paragraph 11 - Maintenance; (iv) Paragraph 12 - Liability and indemnity; and (v) Paragraph 15 - Extensions to System.

16. Norglenwold undertakes to use its best efforts to ensure that new developments ·within its boundaries are connected to the sewer system as soon as possible., but it also agrees that it will not make, or permit to be made, any e>.1:enBion or extensions to the Sewer System without the prior written consent of Sylvan Lake, which consent will not be unreasonably withheld.

NOTICES:

17. Notices may be delivered or sent by prepaid registered mail addressed to the Town at:

Town of Sylvan Lake . 4926 - 50 Avenue Sylvan Lake, Alberta T4S 1Al

and to Norglenwold at;

Summer Village ofNorglenwold #104,4505 - 50 Avenue Sylvan Lake, Alberta T4S lV9

18. Notice shall be deemed to have been served three days after mailing ofa registered le=; however, in the ~'ent ofan interruption ofmail s~rvi:~s ror any reason, then notice shall not be deemed to have been served until ten days after normal resnmption ofmail s,,",ice. /0 .. Page 6

ARBITRATION:

19. In the case of any db--p1Ite arisiLlg between the Parties as to fr.eir respecti'ire rights ~nd obligations under this agreement, either party hereto may give to the other notice specifyIDg tho items in dispute and requesting arbitration thereof; and the parties may, but shall not be reqlrired, with respect to the particularmatters then in dispute, agree to subntit the same to arbitration.

20. Ifthe parties agree to submit the dispute to arbitration such agreement shall only be binding ifgiven by notice ofsucb agreement in writing, such notice to be given to the other party and wbicb shall describe the mutters in dispute and shall name one arbitrator. A notice shall be binding upon the party giving same only ifwithin seven days after receipt ofthe notice the receiving party gives a like notice.to the other party.

21. The two arbitrators selected shall forthwith appoint a third arbitrator. A..-bitration shall be conducted and a decision ofthe majority ofthe arbitrators shall be binding upon the parties hereto provided; bowever, ifthe two arbitrators wbo have been appointed fail to agree upon the nomination of a third arbitrator, either party may apply upon notice to the other to a Justice ofthe Court of Queen's Bench ofAlberta who shall name such additional arbitrator. The cost ofarbitration shall be as determined by the arbitrators. Except as to matters otherwise provided for herein, the provisions oftheArbitrationAcl of Alberta shall apply, provided always that ifa dispute has not been determined by the arbitrators within

sU.1y days ofthe giving ofthe first notice to arbitration, either party at any time thereafter, but prior to determination being made by the arbitrators, shall be entitled to have recourse to the Courts of,AJberta havingjurisdiction for the determination ofthe dispute shall cease. Except where the agree;"ent between the parities pr",ide for arbitration, the parties shall have their normal remedies allaw or in equity.

22. No one shall be nominated as an Arbitrator who is in any way financially interested in the conduct ofthe work or in the business affaiTS ofeither party.

23, Nothing illthis part shall prevent the parties from agreeing to have a matter in dispute arbitrated by a single arbitrator. /0 Page 7

GENERAL MATTERS:

24. This agreement may be amend~ only by memorandum ill writillg dnly executed by both parties hereto.

25. Norglenwold sh.a1J. not be entitled to assign and ofits rights, duties, or obligations h=undernnder this agreement withont the written permission ofthe Town first being obtaIDed or withont such permission ill the event ofthe establishment ofa successor municipal corporation to NorglenwoJd.

26. Time shall be ofthe essence ofthis agreement.

IN WITNESS WHEREOF the parties have affixed their respective corporate seals attested by the hands of their respective officers duly authorized in that behalf.

/0 2003 Conference Registration Form GST Registration Number: 11117111046

Please Type or Print Clearly ~ First Name (no initi~ls please):_,-'-'"l'O-"'X\U->.le-'K"-- Last Name: \ k)\ I. 50\, - Uo\UD Mailing Address' L.\.q a\:. ,JSD DJ,,2f D Ib Q d City/Town: Q\ ~\\ lOX\. iD ¥" Q, F\ e Postal Code:I"l.\ S I. 6 \ u Phone (Bus.): 4\)3 ?J;]-ri\Y.\ (Fax):m- 2,1",100 E-mailAddress: _

Are you an elected or appointed official? ~"ES 0 NO

Adult Guest Narne(s):,~"'------

Child Guest Name(s) and Age(s):,_??"'Z"'-- _

Please indicate any food or oilier allergies;' special meal requirements; \",.0\~

Please indicate any oilier special needs ormobility concerns that the Committee needs to be a~a.re of: \\O\~

REGISTRATION NOT VALID WITHOUT PAYMENT OR PURCHASE ORDER ENCLOSED!! For additional information1-8n-544-7rplease contact the ARPA at Administration Report

TO: Mayor and Council FROM: Sean Barnes, Director of Recreation and Parks DATE: September 18,2003

SUBJECT: New Arena Proposals

1.0 Purpose

To have a basic design concept prepared by an architect group that will allow the Town to set pricing of a new arena. Once the design, which will include floor plans, is in place then fundraising prospects and special interest groups can be approached.

2.0 Background

Three architectural groups were asked to submit proposals. Proposals were received from Group 2 Architecture Engineering Interior Design, Barr Ryder Architects & Planners and Berry Architecture & Associates.

3.0 Financial Implications

Included in the fees for all three proposals were floor plans, building sections and elevations along with a rendering of the facility. Prices were as follows:

Barr Ryder Architects $4,200.00 with GST $ 4,494.00 Berry Architecture & Associates $4,790.00 with GST $ 5,125.30 Group 2 Architecture Engineering $6,500.00 with GST $ 6,955.00

Funding for this proposal will be taken from the Centennial Legacy Grant.

4.0 Alternatives

None

5.0 Staff Recommendation

All three proposals were very similar both in costs and drawing. Staff recommend that Council accept Barr Ryder Architects based on their proposal being the most cost effective and the fact that they have a great deal of experience in building arena facilities.

Sean Barnes, Director of Recreation and Parks inistrative Officer /2 Page 1 of 1

Sue Penner

From: BarT Ryder Architects [[email protected]] Sent: Thursday, September 18, 2003 3:05 PM To: [email protected] Subject: Project Proposal

Sean,

In regards to the concept drawings for your arena project, we would be willing to undertake the project for a fee of $4,200.00 maximum upset amount, (excluding G.S.T.). Scope of work would include colored floor plans, building sections and elevations, as well as a rendering that would describe the basic concept of the arena project and allow the Town to pursue fundraising opporlun·lfles. Fee also includes meetings with the steering committees and presentations to Council if required.

Thank you for the opportunity to submit this proposal and should you require any further information, please don't hesitate to contact the undersigned.

Brian Bengert

Barr Ryder Architects & Planners 210,10190 -104 Sl. Edmonton, Alberta Canada T5J 1A7 Tel (780) 423-6606 Fax: (780) 429-3962 [email protected]

9/18/2003 /7- From: George Berry [[email protected] Sent: Wednesday, September 17,2003 10:38 PM To: [email protected] Subject: arena proposal

Importance: High Hi Sean: Thanks for the call regarding the arena proposal. I will get you a more detailed written proposal on Monday, as I am in Edmonton all day Thursday and I am in a proposal writing seminar on Friday looking into the federal governments green building funds available to municipal governments. We will be getting some infonnation out of that seminar that I know you will be interested in. We only use proven, solid energy saving techniques that save money.

For the arena project we are prepared to complete the architectural drawings for a package that can be used for marketing and fund raising for the fixed fee of $4790.00 (+GST). This package will result in presentation quality draWings that can be reproduced and used in fund raising. I would expect that they would included at least, floor plans, elevations and a building section.

An added feature of the way that we complete all our drawings is that they are drawn as a 3 dimension building and therefore, we will provide you with several exterior views that reflect the true finish of the product. I would be happy to come out and show you an example of these drawings. You could also check with Bevin, he may have the quick 3D drawing of the community centre renovation.

, do understand that you are on a tight timeframe and we could get started right away. The community centre project is out for tender next Monday and I could get some people working on this project as soon as you give me the go ahead.

If you have any questions please give me a call on my cell phone at 357-7349.

Thanks and have a great day.

George Berry, MAAA, MRAIC Berry Architecture & Associates Red Deer, Alberta Phone (403) 314-4461 e-mail: [email protected]

/2- Architecture Engineering Interior Design

Rle No. P03-53

September 18, 2003

Mr. Sean Barnes 200. 4706 - 48 Avenue Director of Recreation and Parks Red Deer, AS T4N 6J4 Town of Sylvan Lake 4926-50 Avenue PHONE: 403 340 2200 FAX 403 346 6570 Sylvan Lake, AB T4S 1A1 generaJ@group2,ab.ca Re: Schematic Design, Drawing, and Rendering for New Arena

Principals Dear. Mr. Bames: *David Cheetham B.Arch., MA<\A., MRAIC Group 2 Architecture is pleased to offer professional architecture/engineering services for "Ronald G. Morrison the above noted project for a fixed fee of $6,500 (excluding GST). Sr. Architectural Tech.

"Patrick W Romerman FEE INCLUDES: B.Sc., P.Eng., MCSCE • Schematic Design • Drawing '"'Nancy Vruwink Sr. Architectural Tech. • Rendering • FloorPlan "Craig Webber • Elevations B.Comm.., MArch. • 2 Steering Committee Meetings MAAA, MRAIC • 1 Presentation to Council Sr. Consultant *Graeme AW Leadbeater ! We trust this proposal will satisfy yourreqUirements. Ifyou have any questions or concerns, B.Sc., M.EDes.Arch., please do not hesitate to call. We look forward to working with you. FRAIC, MAAA, MAIBC

Associates Sincerely, Connie easovan (Business Manger) Group 2 Architecture Engineering Interior Design

Kar! Anne Gaume

Ronald B. Mcintyre

Raymond Rogers David Cheetham, MAAA, MRAIC Art Willard Partner

"""Denotes Corporation DC:df Administration Report

TO: Mayor and Council FROM: Sean Barnes, Director of Recreation and Parks th DATE: September 18 , 2003

SUBJECT: Invitation to Tender for the Sylvan Lake Leisure Guide

1.0 Purpose

The Fall 2003 Leisure Guide was the last guide published under the past tender awarded to the Sylvan Lake News. Ads were placed in the Sylvan Lake News and on our website inviting publishers to submit a tender under the following guidelines:

a. Nine - 32 page guides (for a three year period) b. Including layout, graphics and editing. c. 5,800 copies per guide publication.

2.0 Financial Implications

One sealed bid was received from the Sylvan Lake News. A faxed bid was received from Adviser Graphics. Total costs for each bid were as follows:

a. Sylvan Lake New - $28,829.33 b. Adviser Graphics - $72,099.81

3.0 Alternatives

None.

4,0 Staff Recommendation

Staffs recommend that Council accept the bid submitted by the Sylvan Lake News. Their bid was less than half the price of Adviser Graphics and they have provided good services with past Leisure Guides.

Sean Barnes, Director of Recreation and Parks

inistrative Officer /3 .. Town of Sylvan Lake Administration Report

TO: Mayor and Council FROM: Helen DATE: September 17,2003 SUBJECT: Special Events Policy

1.0 Purpose To request amendments to the Special Events policy by addressing concerns stemming from Special Events held over the summer.

2.0 Background Council adopted the Special Events Policy in April of this year.

3.0 Discussion The attached policy amends the existing Special Events Policy by:

• Requiring a security deposit in the amount of $1,000.00 (section 3.3.5) and addressing the refund of same (section 3.6) • Placing responsibility on the Event Coordinator for clean up (section 2.3)

4.0 Financial Implications We do not currently require a deposit. The cost of any remaining clean up following a Special Event is absorbed by the Town.

5.0 Alternatives

6.0 Summary

Author.Title :2J

O:\J.l\CKlc\Town Council\09 22 2003\Special Events.doc TOWN OF SYLVAN LAKE

POLICY TITLE: SPECIAL EVENTS POLICY

POLlCY#: P-001-002A

EFFECTIVE DATE: April 14, 2003

ADOPTED BY COUNCIL ON: April 14, 2003

RESOLUTION #: 126.04.03

SUPERCEDES: N/A

POLICY STATEMENT:

The Council of the Town of Sylvan Lake believes that this Policy will promote a consistent approach to approving Special Events within the Town of Sylvan Lake.

THE PURPOSE OF THIS POLICY IS TO:

Allow the Town of Sylvan Lake to facilitate special events while preserving and protecting publicly owned facilities. It will endeavor to ensure compliance with laws, address public health and safety & the impact of events on adjacent neighbourhoods.

1. DEFINITIONS:

Special Events: activities, including parades, occurring in the Town which are open to or intended to attract the general public and will take place in/on publicly owned facilities.

Event Coordinator: The contact person, Applicant or the person making the application to hold a special even!.

2. RESPONSIBILITIES:

2.1 The Council is responsible to permit or deny events within the Town.

2.2 The Chief Administrative Officer may designate a member of staff who shall be responsible to act as a liaison with the Event Coordinator. Spec'"~ E,eo" Polioy 14 p,ge 1 of 2 2.3 The Event Coordinator shall ensure any resulting clean up is completed in a .. timely manner to the satisfaction of the Town.

3. PROCEDURES:

3.1 For events within the Town of Sylvan Lake, an initial application (Schedule A) should be completed and forwarded to the Municipal Office no less than one month prior to the scheduled event.

3.21f time permits, the application will be forwarded to the Operational Services Committee for their consideration and recommendation to Council,

3,3 No less than 7 days prior to the special event the Event Coordinator shall provide to the Town:

3,3.1 Certificate of insurance with minimum liability coverage in the amount of $2,000,000.00 with the Town of Sylvan Lake named as an "additional insured";

3.3.2 site plan or map detailing location of the event and location of any barricades requested by the Event Coordinator;

3.3.3 Societies Act registration number (if applicable);

3.3.4 Written description of any/all signs, banners to be erected in relation to the event with installation locations Any signage must comply with the Signage Bylaw for the Town of Sylvan Lake;

3.3.5 Security Deposit in the amount of $1 ,000.00.

3.4 Events occurring annually may be approved by the Chief Administrative Officer or his designate and provided to Council as information.

3,5 Following approval, the completed application form shall be distributed to:

3.5.1 Town of Sylvan Lake Municipal Enforcement; 3.5.2 Town of Sylvan Lake Public Works; 3.5.3 Town of Sylvan Lake Fire Department; 3.5.4 R.C.M.P. Sylvan Lake Detachment; and 3.5.5 Ambulance Service provider for the Town of Sylvan Lake

3.6 Upon completion of the Special Event the Town shall conduct an inspection of the facility and if satisfied, refund the security deposit to the Event Coordinator.

Special Events Policy 14 Page 2 of 2 Town of Sylvan Lake Policy #P-001-002A Special Events Application Form

I APPLICANT IName of Group _ INFORMATION Address Postal Code _

I Contact Name (& position, if applicable) _ Contact phone (home) (business) Contact address Postal Code _

I SPECIAL EVENT I INFORMATION

. Barricades required? __ Yes ___ No Location: I

The applicant, on its own behalf and on behalf of its officers, agents and employees, waives the right to bring any claim against the Town 6f Sylvan Lake and its officers, agents and employees for any matter arising out of or in any way connected with the Special Event, inclUding claims based on the alleged negligence of the Town or its officer, agents or employees. The applicant further agrees to indemnify and save harmless the Town of Sylvan Lake, its officers, agents and employees from and against ali claims of any nature, including negiigence, arising out of or in any way connected with the Special Event.

Group Name Signature Date (specify name & title if different from above)

The Dersonal information on this form is collected under the authority of the Municipal Government Act for the purpose of processing a Special Events Application. It is protected under the privacy provisions of the Freedom of Information ana' Protection of Privacy Act. If you have any questions about the collection, contact the FOIPP coordinator for the Town of Sylvan Lake at (403) 887-2141

PLEASE READ REVERSE FOR CONDITIONS OF APPROVAL /4 .. CONDITIONS OF APPROVAL

1. The Applicant shall contact the Sylvan Lake RCMP detachment a minimum of two weeks prior to the event with regard to any Police assistance required.

2. The Applicant is to complete the attached map clearly outlining the route or location of the special event and any other pertinent details (ie. start & finish locations, barricade locations etc.).

3. No less than seven (7) days prior to the event, the Applicant is to submit to the Town:

a. Certificate of insurance with minimum liability coverage in the amount of $2,000,000.00 with the Town of Sylvan Lake named as an "additional insured"; b. Map clearly outlining the route or location of the special event and any other pertinent details (ie. start & finish locations, barricade locations etc.); c. Societies Act registration number (if applicable); d. Written description of any/all signs, banners to be erected in relation to the event with installation locations. Any signage must comply with the Signage Bylaw for the Town of Sylvan Lake; e. Security Deposit in the amount of $1 ,00000.

4. The Applicant (and the promoters) shall comply with all applicable laws, including bylaws & policies of the Town of Sylvan Lake.

5. The Applicant is to ensure adequate traffic control through consultation with the Town of Sylvan Lake Police detachment.

6. The Applicant is to ensure that adequate first aid service is available.

7. The Applicant is to ensure that the participants provide right-of-way to emergency vehicles.

8. The Applicant is responsible for any resulting clean up of the route or location at which the event occurs.

9. Failure to comply with these conditions could result in the approval being withdrawn, denial of future applications and/or prosecution for breach of Town bylaws.

Signature of Applicant Date I~ Town of Sylvan Lake Administration Report

TO: Mayor and Council FROM: Helen DATE: September 15, 2003 SUBJECT: Road Closure Policy

1.0 Purpose Simplify the process for low-key events within Town such as block parties.

2.0 Background Since its adoption in April, the Special Events Policy has existed to govern the procedure for all events within the Town. An application is submitted for review by Operational Services and recommendation to Council. The applicant is required to provide a Certificate of insurance with minimum liability coverage in the amount of $2,000,000.00 with the Town of Sylvan Lake named as an "additional insured".

3.0 Discussion Concerns identified and addressed in the proposed policy:

1. Insurance: the requirement for certain functions (ie. block parties) to provide insurance is not viable. The proposed policy allows for a road closure to facilitate the party while the application form contains an indemnity statement in favor of the Town.

2. Time restrictions: the ability to approve or deny road closures internally will reduce the amount of processing time currently required.

The intent of the proposed Road Closure Policy is not to replace the Special Events Policy, only enhance how block parties and public works road closures are approved. Council retains the responsibility for approving or denying major events (parades etc.).

4.0 Financial Implications

5.0 Alternatives

6.0 Summary

7.0 Staff Recommendation Cdun il opt Policy #C-002-002 - the Road Closure Policy as presented.

""i;I,.~; , .>; /5 O:\JACKJE\Town Council\09 22 2003\Rcad Clousre r;e~ort.doc d ib:

TOWN OF SYLVAN LAKE

POLICY TITLE: ROAD CLOSURE POLICY

POLlCY#: E-002-002

EFFECTIVE DATE:

ADOPTED BY COUNCIL ON:

RESOLUTION #:

SUPERCEDES: 3210

POLICY STATEMENT:

This policy will provide a process to provide for approval of road closure requests.

THE PURPOSE OF THIS POLICY IS TO:

Allow the Town of Sylvan Lake to provide a standard for road closure requests, provide for the safety of special function participants and the general public, and to ensure that all agencies such as fire, police and ambulance have been notified in advance of closure and any concerns have been addressed.

1. DEFINITIONS:

Block Parties: parties arranged by residents of an individual block, for those residents, which utilize the public roadway for the party and require same to be closed to general traffic for a limited amount of time.

Special Events: parades or similar functions, occurring in the Town which are open to or intended to attract the general public and will take place inion publicly owned facilities.

Event Coordinator: The contact person, or the person making the application to hold a special event.

Road Closure Policy /s 2. RESPONSIBILITIES:

2.1 The Council is responsible to permit or deny special events within the Town.

2.2 The Chief Administrative Officer may designate a member of staff who shall be responsible to act as a liaison with the Event Coordinator.

2.3 The Chief Administrative Officer or his designate is responsible to permit or deny block parties within the Town.

2.3 The Director of Operations or his designate is responsible for the safe rerouting of pedestrian and vehicular traffic when a contractor, utility company or internal forces require a road closure or detour for works within a public roadway.

3. PROCEDURES:

• SPECIAL EVENTS

3.1 For special events within the Town of Sylvan Lake, an application (attached as Schedule A) must be completed and forwarded to the Municipal Office. The application shall include;

a) site plan or map detailing location of the special event and location of any barricades requested by the Event Coordinator;

b) Written description of any/all signs, banners to be erected in relation to the special event with installation locations.

3.2 A copy of the road closure request shall be forwarded to Municipal Enforcement, Public Works, Sylvan Lake Fire Department, RCMP and the Ambulance Provider for the Town, for their comments.

3.3 If time permits, the application will be forwarded to the Operational Services Committee for their consideration and recommendation to Council.

3.4 Following approval of Town Council, copies of the approval will be distributed to Municipal Enforcement, Public Works, Sylvan Lake Fire Department, RCMP and the Ambulance Provider for the Town.

Road Closure Policy /5 2 • BLOCK PARTIES

3.5 Upon receipt of an application for a Block Party, the Chief Administrative Officer or his designate shall forward the application to Municipal Enforcement, Public Works, Sylvan Lake Fire Department, RCMP and the Ambulance Provider for the Town, for their comments.

3.6 Following approval, copies of the approval will be distributed to Municipal Enforcement, Public Works, Sylvan Lake Fire Department, RCMP and the Ambulance Provider for the Town.

• UTILITY CLOSURES

3.7 The Director of Operations shall advise Municipal Enforcement, Public Works, Sylvan Lake Fire Department, RCMP and the Ambulance Provider for the Town of any street closures required for utility works.

Road Closure Policy 15 3 Town of Sylvan Lake Policy #E-002-002 Road Closure Application Form

I Name of Group _ I APPLICANT Address Postal Code _ !INFORMATION Contact Name (& position, if applicable) Contact phone (home) (business) Contact address Postal Code _

\ I -l Name ofEvent/Reason for Closure I Description ----I# of participants (approx) _ CLOSURE I. INFORMATION Location I Date Start Time End Time _ I Barricades required? __ Yes ___ No

I Location:

I (include map if necessary) I The applicant, on its own behalf and on behalf of its officers, agents and employees, waives the right to bring any claim against the Town of Sylvan Lake and its officers, agents and employees for any matter arising out of or in any way connected with the Road Closure, including claims based on the alleged negligence of the Town or its officer, agents or employees. The applicant further agrees to indemnify and save harmless the Town of Sylvan Lake, its officers, agents and employees from and against all claims of any nature, including negligence, arising out of or in any way connected with the Road Closure.

Group Name Signature Date (specify name & title if different from above)

The personai information on this form is collected under the authority of the Municipal Government Act for the purpose of processing a request for a road closure. It is protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act. If you have any questions about the collection, contact the FOIPP coordinator for the Town of Sylvan Lake at (403) 887-2141. PLEASE READ REVERSE FOR CONDITIONS OF APPROVAL

FOR OFFICE_U_S_E_O_N_LY -'-_/J'----ch Approved by: - J Date: _ Copies Distributed to: ___Municipal Enforcement ___Foreman. Operations ___Syivan !-ake Fire Department ___RCMP Ambulance CONDITIONS OF APPROVAL

1. The Applicant shall contact the Sylvan Lake RCMP detachment a minimum of two weeks prior to the road closure with regard to any Police assistance required.

2. No less than seven (7) days prior, the Applicant is to submit to the Town:

a. Map clearly outlining the route or location of the closure and any other pertinent details (ie. start & finish locations, barricade locations etc.); b. Societies Act registration number (if applicable); c. Written description of any/all signs, banners to be erected in relation to the closure with installation locations. Any signage must comply with the Signage Bylaw for the Town of Sylvan Lake.

3. The Applicant shall comply with all applicable laws, including bylaws & policies of the Town of Sylvan Lake.

4. The Applicant is to ensure adequate traffic control through consultation with the Sylvan Lake RCMP detachment.

5. The Applicant is to ensure that adequate first aid service is available.

6. The Applicant is to ensure that the participants provide right-of-way to emergency vehicles.

7. The Applicant is responsible for any resulting clean up of the route or location at which the event occurs.

8. Failure to comply with these conditions could result in the approval being withdrawn, denial of future applications and/or prosecution for breach of Town bylaws.

Signature of Applicant Date i , ~- \.// Rv(' V/vPu.-,':::7 I C<7 L/ THE ROYAL CANADIAN LEGION BRANCH 212 4916 - 50 AVE., SYLVAN LAKE AS T4S 1C9 Telephone: (403)887-2601

September 13, 2003

Mayor Lambertson & Town Counsellors Town ofSylvan Lake 492650 Avenue Sylvan Lake, AB T4S lAl

Dear Mayor Lambertson & Town Counsellors:

HE; REMEMBRANCE DAY 2003 AND COMMUNITY CENTRE

The Royal Canadian Legion, Branch #212 would like your consideration ofllie waving of payment for use ofllie Community Centre for the annual Remembrance Day Service to be held on Tuesday November 11,2003 in that facility.

The Community Centre would be required for use from 09:00 hours to 12:00 hours to allow set up and take down ofthe room. Ifpossible it would be nice to be able to put th chairs etc, up Monday November 10 •

The Sylvan Lake Legion does appreciate the ToVl'll'S consideration ofwaving the cost of the facility for this Community function. Should you require further information please contact the Poppy ChairmanlSgt-at-Arms Larry Neis - 887-4921

Respectfully,

4/£.-/ - .> p>t:~ £';;;> Robert Bird President Branch #212 Ih Abbreviation Definitions A-Arena FD-Fire Dept Town of Sylvan Lake AC-Aquatics Ctr L-Library CHEQUE REGISTER REPORT DS-Disaster ServfByl MO-Main Office September 23,2003 Council Meeting C-Council PW-Public Works CC·Comrn.Center RCMP-Policing CR-Curling Rink RD-RecDepL DEY-Development TX-Taxes Cheque Numbers 43106 through 43261\ FCSS-Family&Com.~ PK-Parks

Cheque Vendor Vendor Cheque Name Cheque Description Cheque Date Amount Number Number

:::----.... 431 07 429 CANADA POST CORPORATION Flyer Delivery Re:Survey-FCSS 09104/03 $285.68 :::xs. 43108 1248 FAIRMONT PALLISER, THE Accommodation Deposit AUMA Conf.-C 09104/03 $1,559.04 43109 880 LOCAL AUTHORITIES PENSION PLAN Aug'03 Pension 09/04103 $18,172.62 43110 1748 TELUS MOBILITY INC. Aug'03 Cell Phones-All Depts 09/04/03 $207.74 43111 3387 SYLVAN LAKE FUTURE'S FOUNDATIO Aug&Sep'03 Payroll 09/08/03 $2,192.39 43112 2995 ATCOGAS Aug'03 Natural Gas Delivery-All Depts 09/08/03 $307.34 43113 3236 ENMAX ENERGY CORPORATION Jul&Aug'03 Electrical-All Depts 09/08/03 $21,820.67 43114 1734 TELUS COMMUNICATIONS INC. Sep'03 Telephone-PW,RD 09/08103 $334.03 43115 1748 TELUS MOBILITY INC. Aug'03 Cell Phones-PW,RD 09/08103 $126.42 43116 3236 ENMAX ENERGY CORPORATION Jul&Aug'03 Electrical-All Depts 09/12103 $12,405.99 43117 3601 NEW HOLLAND PLAN C3115 Gear Box & Yoke for Mowers,Nuts,Bolts-PW 09/12/03 $1,812.04 43118 3387 SYLVAN LAKE FUTURE'S FOUNDATIO Cabin Ticket for Survey Prize-FCSS 09/12/03 $25.00 43119 1734 TELUS COMMUNICATIONS INC. Sep'03 Telephane-FD,PW 09/12/03 $172.08 43120 3848 4 EVERY BODY FITNESS Aug'03 Aquafit Instructor Fees-AC 09/23/03 $263.00 43121 2379 677880 ALBERTA LTD. Utility Credit Refund-PW 09/23/03 $113.61 43122 783 A.E.S INDUSTRIAL SUPPLIES LTO Filter & Drill Bit-PW 09/23103 $80.22 43123 1060 ACKLANDS - GRAINGER INC. Pressure Washer & Rope-FD 09/23/03 $1,995.19 43124 468 AGAT LABORATORIES Water Analysis-PW 09/23/03 $754.35 43125 679 AIR L1QUIDE CANADA INC. Gas Cylinder Rental-PW 09/23/03 $2189 43126 65 ALBERTA ASSOCIATION OF MD'S & Hydrant Parts,Filters,Meter Wire,Chlarine-PW 09/23103 $3,070.87 43127 122 ALBERTA ATTORNEY GENERAL Legal Plans & Tax Discharge-TX 09/23/03 $27.00 43128 3360 ALBERTA INDUSTRIAL METALS LTD. Checker Plate-PW 09/23/03 $173.77 43129 450 ALBERTA ONE-CALL CORPORATION Aug'03 Locates-PW 09/23/03 $222.03 43130 58 ANIMAL CONTROL SERVICES Aug'03 Animal Control-PS 09/23/03 $2,282.31 43131 1238 APPLETEDDY Coffee Supplies-MO,PW 09/23/03 $141.10 43132 189 ARLEY'S/ROCKY TRANSPORT Freight to Metro Materials for Recycle-PW 09/23/03 $475.20 43133 1452 ARTISON HOMES LTO. Cleanup Deposit Refund-DEV 09/23/03 $600.00 43134 4127 ATCOGAS Meter Moves-PW,MO 09/23/03 $362.89 43135 86 B.H.L. BUILDING SUPPLIES LTO. Various Building Products-PW,RD 09/23/03 $276.10 43136 252 BEMOCO LAND SURVEYING LTD. Surveyor's Real Property Report-5203 Lakesh-DEV 09/23/03 $583.15 43137 4243 BERTSCH, JOHN Cleanup Deposit Refund-DEV 09/23/03 $600.00 43138 67 BORDER PAVING LTO. Dust Control on RR15-PW 09/23/03 $1,699.03 43139 2400 BRAUSEN, CLIFF Meal for 20yr Service Ceremony-RGirard-FD 09/23/03 $88.06 43140 4255 BRENTNALL, GREG Utility Credit Refund-PW 09/23/03 $118.82 43141 3868 BYZITTER, ROBERT Cleanup Deposit Refund-DEV 09/23/03 $600.00 43142 3783 CAMPBELL, ELAINE Envelopes,Copy Paper-MO 09/23/03 $147.54 43143 129 CANADIAN LINEN & UNIFORM SERV. Dish & Bar Towel-RD 09/23/03 $21243 43144 68 CANADIAN NATIONAL RAILWAY CO. Aug'03 50St Signal Crossing Maintenance-PW 09/23/03 $208.13 ~ 69 43145 CANADIAN RED CROSS WS Instructor Fees,On Board Exams-AC 09/23/03 $202.12 552 --...... ;:) 43146 CANADIAN TIRE Toolbox,Screwdrivers,Cleaners,Mats-PW 09/23/03 $31944 43147 293 CANADIAN TIRE ASSOCIATE STORE Maintenance Materials-RD 09/23/03 $44.87 43148 1971 CANADIAN WASTE SERVICES INC. Aug'03 Transfer Station,Garbage Bin Service-PW 09/23/03 $15,58253 43149 291 CARRUTHERS, TIM & LAURIE Tax Credit Refund-TX 09/23/03 $140442 43150 1463 CATHOD NETWORK COMPUTING INC. Install Motherboard,Reconfigure Operating System-L 09/23/03 $279.27 43151 4259 CENTRAL ALBERTA POLYCOATINGS L Box Liners for 3 New Trucks-PW,RD,PS 09/23/03 $1492.65 43152 4183 CENTRAL CITY ASPHALT LTD. Fox Run,RR15 & 48Ave.Paving Final Payment-PW 09/23/03 $179,14945 43153 325 CENTURYVALLEN 2 Cases Garbage Bags-PW 09/23/03 $32.10 43154 2792 CHIASSON, PAM Reimburse Medical Letter Fees-MO 09/23/03 $25.00 43155 4239 CHINOOK ARCH REGIONAL LIBRARY Lost Book Charge-L 09/23/03 $20.00 43156 1683 CHINOOKS EDGE SCHOOL DIV.#73 Damaged Carpet-RD 09/23103 $14445 43157 4138 CHRISTENSON, CATHI Reimburse Eyewear-MO 09/23/03 $169.00 43158 71 CITY OF RED DEER Signs & Brackets-PW 09/23/03 $1,784.14 43159 1550 CITY SCREEN PRODUCTIONS INC. Sign at Transfer Site-PW 09/23/03 $19.52 43160 73 COBB'S LIMITED Foam Cups,Buns,Paper Products-PW,AC,MO 09/23/03 $111.35 43161 4190 COGNIDYN ENGINEERING & DESIGN Preliminary Design of Community Centre to 40% 09/23/03 $8426.25 43162 1009 COMMUNICATIONS GROUP RED DEER Radio,Charger,Belt Clip,Holster-FD,PW 09/23/03 $1,285.88 43163 3042 CONECO EQUIPMENT INC. Welder Rent-PW 09/23/03 $46.39 43164 267 COPIES NOW Oversize Town Maps-MO 09/23/03 $212.98 43165 1275 CRANE SUPPLY Weld Cap-PW 09/23/03 $6.96 43166 4246 DESTINATION DANCE CAMP Facility Rental Deposit Refund-RD 09/23/03 $355.05 43167 506 DIGITEX INC. Toner for Copier, Copy Charges-RD,MO 09/23/03 $1,822.97 43168 465 DRANSFIELD INSPECTION SERVICES Aug15-31 '03 Building Inspections-DEV 09/23/03 $3,022.75 43169 3645 EARL'S TRUCK REPAIRS Late Payment Fee-DEV 09/23/03 $9.92 43170 942 ELMAC AUTO ELECTRIC LTD. Vehicle Parts-PW 09/23/03 $467.14 43171 3151 EMCO CORPORATION Meters,Coupling,Gasket Sets,Flanges,Valves-PW 09/23/03 $13,095.36 43172 3377 ENERCON WATER TREATMENT LTO. Neox-PW 09/23/03 $179.75 43173 3236 ENMAX ENERGY CORPORATION Jul&Aug'03 Electrical-All Depts 09/23/03 $2,774.02 43174 2827 FALCON HOMES LTD. Cleanup Deposit Refund-DEV 09/23/03 $6,635.63 43175 3888 FIRE ETC. FFTS-S800 Training-FD 09/23/03 $1,575.00 43176 4035 FORNER, CATHY Reimburse Welcome Lunch,Hotdogs for Concession-AC 09/23/03 $52.44 43177 4238 GALWAY, BRIAN Utility Credit Refund-PW 09/23/03 $99.65 43178 2296 GEAR CENTRE, THE Gasket,Cable-PW 09/23/03 $39.02 43179 224 GLOVER INTERNATIONAL TRUCKS LT Mirror Arm-PW 09/23/03 $29.87 43180 3084 GRAND CENTRAL STITCHIN' INC. Employee Uniforms-AC,RD 09/23/03 $2,536.07 43181 3179 GREAT CANADIAN DOLLAR STORE Locks,Wristbands,Party Favors,Celebration Supplies-AC 09/23/03 $666.19 __ 43182 2098 HARDMAN CLEANING Sep'03 Janitorial Services-All Depts 09/23103 $4,494.00 -....-. 43183 3382 HARMONIE HOMEBUILDERS LTD. Cleanup Deposit Refund-DEV -~43184 09/23/03 $600.00 4254 HARP, LINDA Utility Credit Refund-PW 09/23/03 $25.96 43185 2248 HART, GORDON Utility Credit Refund-PW 09/23/03 $90.39 43186 1591 HI-WAY 9 EXPRESS LTD. Freight-Automated Aquatics-AC 09/23103 $98.45 43187 80 HILMAN ELECTRIC Chlorine Feed Electric Panel-AC 09/23/03 $53.50 43188 4258 HOFFAN, SEAN Utility Credit Refund-PW 09/23/03 $69.96 43189 1370 HOSE HEADQUARTERS LTO. Bolts,Clamps,Nipples,Transfer Hose-PW 09/23/03 $152.69 43190 2370 IKON CAPITAL Oct-Dec'03 Copier Lease-RD 09/23/03 $527.31 43191 4248 INTEGRAL CONNECTIONS INC. Computer Cable-MO 09/23103 $2781 43192 4256 JACKSON, ALLEN Utility Credit Refund-PW 09/23/03 $64.37 43193 4047 JENSEN, JESSE Reimburse Custom Ear Plugs-RD 09/23/03 $103.71 43194 26 JOHN'S LOCK & KEY Install Locks in Party & Meeting Room-AC 09/23103 $378.78 43195 181 JUBILEE INSURANCE AGENCIES LTO Ju103-Ju104 Miscelaneous Floater Insurance Policy-FD 09/23/03 $1,606.00 43196 3458 LAKESIDE CASTLE BUILDING CENTR Tools,Fasteners,Drop Sheet,Lumber-PWmRD 09/23/03 $332.95 43197 657 LAMBERTSON, BRYAN Reim burse Mileage & Meal-C 09/23/03 $22420 43198 3610 LANK, CATHY Utility Credit Refund-PW 09/23/03 $114.82 43199 1721 LASEREDGE INC. Printer Repair-MO 09/23103 $69.55 43200 4242 LEWIS, JODY Facility Rental Deposit Refund-RD 09/23103 $174.32 43201 4227 LITTLE JONS' Portable Rental at Transfer Site-PW 09/23/03 $11235 43202 4090 LITTLE ROCKS 'N' STUFF Drain Rock & Pit Run-PW 09/23/03 $802.25 43203 1171 MCAULEY'S ELECTRIC MOTOR LTD. Pump Repair Estimate-PW 09/23103 $19.26 43204 91 NORTH WEST MOTORS (RED DEER) L Clamps,Bulbs,Battery,Filters-PW 09/23/03 $228.34 43205 4253 NYKOLAISHEN, ROSIE Utility Credit Refund-PW 09/23103 $10000 43206 3863 OK TIRE - SYLVAN LAKE Turn Rotors,Tire Repair-PW 09/23/03 $52.43 43207 4251 OLIVER, JOAN Utility Credit Refund-PW 09/23/03 $19.29 43208 3570 ONSET CAPITAL CORPORATION Copier Leases-MO, L 09/23103 $846.65 43209 4249 ORR, ROBERT & KAREN Tax Credit Refund-TX 09/23103 $2,516.12 43210 266 PAINT STOP, THE Painting Products-RD,PW 09/23/03 $256.33 43211 3497 PANAGO PIZZA Pizza's for Daycamp & Meeting-RD,AC 09/23/03 $104.40 43212 4237 PARIDON HORTICULTURE LTO Various Bulbs (Reimbursed by CIB) 09/23/03 $503.32 43213 2714 PARKLAND LINEN Shop Towels-PW 09/23/03 $25.68 43214 655 PARKLAND REGIONAL LIBRARY Books-L 09/23/03 $20191 43215 4257 PEDERSEN,BRAD Utility Credit Refund-PW 09/23/03 $190.14 43216 1947 PHOENIX EMERGENCY VEH ICLES LTO Brackets for SCBA Units-AC 09/23/03 $186.72 43217 2793 PIDHERNEY'S Repairs on Westview Drive,38St. & Lakeshore-PW 09/23/03 $2,982.63 43218 277 PITNEY BOWES LEASING Oct1-Dec31 '03 Postage Machine Lease-MO 09/23103 $1,082.12 43219 4241 POLLREIS, NANCY Program Refund-RD 09/23/03 $68.00 43220 597 PRAIRIE OFFICE PRODUCTS Various Office Supplies-All Depts 09/23/03 $1,491.30 ~ 43221 3804 PYROTEC ALARMS INC. Annual Fire Alarm Inspection-RCMP 09/23/03 $244.20 ~"43222 708 Q & Q FENCING LTD. Fence at Commercial Lift Station-PW 09/23/03 $935.18 43223 4240 RANDALL CONRAD & ASSOC.LTO. Open Space Master Plan-DEV 09/23/03 $5,35000 43224 4247 RASMUSSEN, STEN Tax Credit Refund-TX 09/23/03 $500.00 43225 2886 RAVEN TRUCK ACCESSORIES Rack & Accessories,Running Boards-PW,PS 09/23103 $1,431.06 43226 4182 RENTAL STORE, THE Floor Drum Sander,Belts-AC 09/23/03 $304.36 43227 4250 RESENDES, CHRIS Utility Credit Refund-PW 09/23103 $8424 43228 1953 SHAREK REAY BARRISTERS & SOLIC Legal Fees-Development Permit Issues-DEV 09/23/03 $1,103.71 43229 3229 SILVER AUTOMOTIVE (RED DEER) Brake Pads,Linings,Bearings,Axle-PW 09/23103 $770.28 43230 3839 SINGLE TOUCH TECHNOLOGIES INC. Network Support,P4 Computer System-All Depts 09/23/03 $4,14111 43231 4245 SNAPE,SUE Program Refund-RD 09/23/03 $55.00 43232 3911 SOMERVILLE, TERRY Reimburse Driver's Medical-FD 09/23103 $60.00 43233 1685 STAPLES-THE OFFICE SUPERSTORE Calculator, Notes Pads,Pens-L 09/23/03 $67.22 43234 4252 STINSON REAL ESTATE LTD. Utility Credit Refund-PW 09/23103 $38.34 43235 2045 SUMMIT VALVE & CONTROLS INC. Flow Stabilizer-PW 09/23/03 $58.85 43236 393 SURE PRINT & COPY CENTRE Laminates-FCSS 09/23/03 $52.16 43237 44 SYLVAN AUTO CENTRE Parts & Charge Air Conditioner-PW 09/23/03 $132.04 - 43238 3130 SYLVAN AUTO SHINE Aug'03 Vehicle Wash 09/23/03 $23.90 43239 3644 SYLVAN BAY RESORT INC. Waterslide Passes,Tax Refund Re:Assess.Appeal-RD,TX 09/23/03 $15,43616 43240 364 SYLVAN LAKE FIRE DEPARTMENT Remove Wood Pile at Transfer Station-PW 09/23/03 $100.00 43241 43 SYLVAN LAKE ICE CO. 24 Bags of Ice-RD 09/23/03 $31.20 43242 1001 SYLVAN LAKE MOTOR VEHICLES BRA Title Searches & Vehicle Registrations-TX,PW 09/23/03 $221.31 43243 101 SYLVAN LAKE NEWS LTD. Aug'03 Town Pages-All Depts 09/23/03 $1,618.41 43244 7 SYLVAN LAKE TRUE VALUE Various Hardware Products-All Depts 09/23/03 $406.41 43245 105 SYLVAN LAKE VALUE DRUG MART Cleaning & Office Supplies-All Depts 09/23/03 $266.81 43246 501 SYLVAN PRESSURE WASH LTD. Aug'03 Vehicle Wash 09/23/03 $7190 43247 3700 SYLVAN TRAILERS & FABRICATION Machine & Weld Drag Shoes-PW 09/23/03 $539.37 43248 471 TAGISH ENGINEERING LTD. Aug'03 Engineering Services-DEV,PW 09/23/03 $18,051.22 43249 805 TAYLOR, BILL & IELEEN Cleanup Deposit Refund-DEV 09/23/03 $600.00 43250 2692 TAYLOR, RACHELLE Drinking Water-FD 09/23/03 $36.73 43251 1734 TELUS COMMUNICATIONS INC. Sep'03 Telephone-PW 09/23/03 $25.31 43252 1748 TELUS MOBILITY INC. Sep'03 Cell Phone-C,RD 09/23/03 $38.82 43253 646 TOTEM BUILDING SUPPLIES LTD. Tools,Wood,Grommets,Grout,Shelving-RD,AC 09/23/03 $194.00 43254 48 UNITED FARMERS OF ALBERTA Aug'03 Fuels & Oils-PW 09/23/03 $5,300.13 43255 2072 VARSTEEL LTD. Flat Bar-PW 09/23/03 $36.28 43256 308 W.E. GREER LTD. Tile Brite-AC 09/23/03 $639.00 ~ 1151 43257 WAL-MART CANADA INC. Clay Pots,Bows,Paint,Tape for Programs-RD 09/23/03 $44.41 ~ 43258 3811 WASYLUK, LEN Reimburse Eyewear-PW 09/23/03 $250.00 ~43259 1416 WATER SHOP, THE Bottled Water-MO,AC 09/23/03 $70.50 43260 4236 WESCLEAN EQUIPMENT & CLEANING Paper Products,Garbage Bags-MO,PW 09/23/03 $445.43 43261 1676 WEST COUNTRY DELIVERY Courier Services-DEV 09/23/03 $33.72 43262 938 WESTWARD PARTS SERVICE LTD. Offset Link,Bushing,Sprocket-PW 09/23/03 $206.68 43263 115 WHOLESALE FIRE & RESCUE Coupling, Rubber Wheel Chock-FD 09/23/03 $89.21 43264 957 WILD ROSE ASSESSMENT SERVICES Sep'03 Assessment Serv. & Supplementary Assess-TX 09/23/03 $7,993.79 43265 310 WILLIAMS STATIONERY (RED DEER) Filament Tape,Diskettes-L 09/23/03 $35.03 43266 4244 WYNN HOMES LTD. Cleanup Deposit Refund-DEV 09/23/03 $1,200.00 43267 158 ZEP MANUFACTURING CO. Dispenser Soap-RD 09/23/03 $180.10 43268 3712 ZESTO'S SUBS & WRAPS Staff Lunch-PW 09/23/03 $142.17 =~==

Total Amount of Cheques $409,311.09