HILLSDALE BOARD OF EDUCATION HILLSDALE, NEW JERSEY
WORKSESSIONfREGULAR MEETING
AUGUST 17, 2015
MINUTES
1. CALL TO ORDER
The Board of Education of the Borough of Hillsdale held a Worksession/Regular Meeting at the Anthony S. De Norchia Administration Building on Monday, August 17, 2015. The meeting was called to order at 7:05 p.m. by Mrs. Kathleen O'Flynn, President and Presiding Officer.
2. SALUTE TO THE FLAG
3. OPENING STATEMENT
The New Jersey Open Public Meetings Law was enacted to insure the right of the public to have advance notice and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of the Act, the Hillsdale Board of Education has caused notice of this meeting to be published by having the date, time and place thereof posted at the Hillsdale Borough Hall, Hillsdale A venue, Hillsdale; the Hillsdale Public Library, 509 Hillsdale A venue, Hillsdale; the Hillsdale Board of Education Office, 32 Ruckman Road, Hillsdale; and sent to the Board's designated newspapers: The Record, and the Ridgewood News on April27, 2015. This meeting's agenda has been posted and sent to The Ridgewood News and The Record on August 14,2015.
4. ROLLCALL
Members Present Members Absent Dr. Tim Santo Mr. Sal Sileo Mrs. Krista Flinn Mrs. Shane Svorec Mrs. Kathleen O'Flynn
Administrators were not required to be present. 2
WORKSESSION/REGULAR MINUTES AUGUST 17, 2015
5. HEARING OF CITIZENS AND DELEGATIONS CONCERNING ITEMS ON AGENDA
No dialogue transpired and no comments were made regarding the items on the agenda.
6. GENERAL
1G. CORRESPONDENCE TO BOARD CORRESPONDENCE TO BOARD
Board Secretary New Jersey School Vol. XXXVIII #44/ 45 Board Notes Dated: July 23, 2015
2G. SUPERINTENDENT'S REPORT SUPERINTENDENT'S REPORT
Mr. Kevin Brentnall reported on the following:
1. New Teacher Induction- August 25 & 16 2. Team Leader/Leadership Council 3. September 2nd Walkthrough of Schools 4. Meeting with School Community Members
3G. APPROVAL OF BOARD MINUTES TABLED FOR THE SEPTEMBER 2015 BOARD MEETING It is recommended that the Board approve the following Board Minutes: July 27,2015 WorksessionfRegular Meeting July 27,2015 Executive Session 3
WORKSESSIONfREGULAR MINUTES AUGUST 17, 2015
7. SUPERINTENDENT OF SCHOOLS' RECOMMENDATIONS
EDUCATION COMMITTEE: TIM SANTO, CHAIRPERSON; SAL SILEO, MEMBER
Moved by Trustee Santo, seconded by Trustee Svorec that the Board approve the following Education recommendations:
1E. APPROVAL OF FIELD TRIP APPROVED FIELD TRIP LIST; 2015-2016
It is recommended that the Board approve the Field Trip List for the school year 2015-2016.
2E. APPROVAL OF PRE-SCHOOL CLASSES- APPROVED PRE-SCHOOL CLASSES - MODIFIED DISMISSAL DAYS; 2015-2016 MODIFIED DISMISSAL DAYS
It is recommended that the Board approve a modified dismissal schedule for the Pre School Classes every Tuesday for the 2015-2016 school year:
A.M. Class - 9:00-11:15 P.M. Class 1:00-3:10
3E. APPROVAL OF CURRICULA; 2015-2016 APPROVED CURRICULA
It is recommended that the Board approve the Science curriculum for the 2015-2016 school year. HILLSDALE PUBLIC SCHOOLS HILLSDALE, NEW I-gRSEY
FIELD TRIP LIST -- 2015 - 2016
Beechwood Park Bergen Community College Bergen County Museum Bergen County Playhouse Bergen County Technical High School Boston, MA Botanical Gardens Botto House (Amer. Labor Museum) Haledon, NJ Broadway Show/ Opera Performance (NY) Bronx Zoo Buehler Challenger & Science Museum, Paramus Campgaw Reservation Castle Shakespeare Repertory Company, Budd Lake, NJ Children's Museum of the Native American Demarest Farms, Hillsdale, NJ DePiero Farms, Montvale, NJ Dwight Englewood School, Englewood, NJ Edison Historical Site Ellis Island/Statue of Liberty Encore Performing Group, Tarrytown, NY Fairy Tale Forest Fairleigh Dickinson Univ., Teaneck, NJ Flat Rock Brook Nature Association, Englewood, NJ Ford Mansion, Morristown, NJ Fort Lee Historical Park Franklin Mineral Dump Garfield Middle School Great Swamp Outdoor Education Center, Chatham, NJ Greenkill Environmental Center Green Meadow Farms Hackensack Court House, NJ Hamburg Castle, NJ Harrington Park School District Hayden Planetarium Hillsdale Ambulance Corps Hillsdale Borough Hall Hillsdale Fire House Hillsdale House Hillsdale Police Station Hillsdale Post Office (Washington Township location) Hillsdale Public Library Hillsdale Railroad Station Hudson Valley Historical Area Hyde Park Intrepid, New York City Iron Horse Restaurant, Westwood, NJ Jensen Farm, Woodcliff Lake Jolm Harms Theater Kings Supermarket Lambert Castle, Paterson Land of Make Believe, Hope, NJ Lenni Lenape Park, Parsippany, NJ Leonia Middle School, Leonia NJ Liberty State Park Science Center Madison Square Garden, NY Maragliano Farm Maritime Center, Norwalk, CT Meadowlands Environmental Center Meadowlands Sports Arena & Convention Ctr. (Giant Stadium) Metropolitan Museum of Art Montclair State College Morris County Museum Morristown Museum Mountain House Restaurant, Westwood, NJ Museum of Natural History Museum Village, Monroe, NY NJN (New Jersey News) Television New Jersey Law Center, New Brunswick, NJ Newark Museum New England Historical Sites New Jersey Bell, Oradell New York Aquarium New York Stock Exchange Park Ridge Nursing Home, Park Ridge, NJ Pascack Hills H.S., Montvale Pascack Historical Society Museum Pascack Movie Theater, Westwood, NJ Pascack Valley H.S. Paterson Falls Performing Arts Repertory Theater Philadelphia, P A Ramapo College Ramapo Reservation Raritan Valley Comm. College Theater Ringwood State Park River Vale Library Robbinsville High School, Robbinsville, NJ Roseland-Green Meadows Farm Saddle River Valley Cultural Center, Upper Saddle River Seton Hall University, S. Orange, NJ South Street Seaport, New York City 2 State Line Lookout, Alpine Stokes State Forest Museum Stonybrook Pool Tarrytown, New York Trenton: State Museum/Planetarium/Old Barracks Turtle Back Zoo United Water Purification Plant, Haworth/Ho-Ho-Kus Valley Nursing Home Van Saun Park Van Steuben Home Washington Township Post Office Washington, D.C. Weschester Museum WestPoint Wood Dale Park Woodrow Wilson Middle School, Edison Wyckoff Abma Farm Market Wyckoff Wildlife Center
Approved: December 8, 2014 Revised: November 24,2014
3 HILLSDALE PUBLIC SCHOOLS HILLSDALE, NEW JERSEY
FIELD TRIP LIST -- 2015-2016
Beechwood Park Bergen Community College Bergen County Museum Bergen County Playhouse Bergen County Technical High School Boston, MA Botanical Gardens Botto House (Amer. Labor Museum) Haledon, NJ Broadway Show/ Opera Performance (NY) Bronx Zoo Buehler Challenger & Science Museum, Paramus Campgaw Reservation Castle Shakespeare Repertory Company, Budd Lake, NJ Children's Museum of the Native American Demarest Farms, Hillsdale, NJ DePiero Farms, Montvale, NJ Dwight Englewood School, Englewood, NJ Edison Historical Site Ellis Island/Statue of Liberty Encore Performing Group, Tarrytown, NY Fairy Tale Forest Fairleigh Dickinson Univ., Teaneck, NJ Flat Rock Brook Nature Association, Englewood, NJ Ford Mansion, Morristown, NJ Fort Lee Historical Park Franklin Mineral Dump Garfield Middle School Great Swamp Outdoor Education Center, Chatham, NJ Greenkill Environmental Center Green Meadow Farms Hackensack Court House, NJ Hamburg Castle, NJ Harrington Park School District Hayden Planetarium Hillsdale Ambulance Corps Hillsdale Borough Hall Hillsdale Fire House Hillsdale House Hillsdale Police Station Hillsdale Post Office (Washington Township location) Hillsdale Public Library Hillsdale Railroad Station Hudson Valley Historical Area Hyde Park Intrepid, New York City Iron Horse Restaurant, Westwood, NJ Jensen Farm, Woodcliff Lake John Harms Theater Kings Supermarket Lambert Castle, Paterson Land of Make Believe, Hope, NJ Lenni Lenape Park, Parsippany, NJ Leonia Middle School, Leonia NJ Liberty State Park Science Center Madison Square Garden, NY Maragliano Farm Maritime Center, Norwalk, CT Meadowlands Environmental Center Meadowlands Sports Arena & Convention Ctr. (Giant Stadium) Metropolitan Museum of Art Montclair State College Morris County Museum Morristown Museum Mountain House Restaurant, Westwood, NJ Museum of Natural History Museum Village, Monroe, NY NJN (New Jersey News) Television New Jersey Law Center, New Brunswick, NJ Newark Museum New England Historical Sites New Jersey Bell, Oradell New York Aquarium New York Stock Exchange Park Ridge Nursing Home, Park Ridge, NJ Pascack Hills H.S., Montvale Pascack Historical Society Museum Pascack Movie Theater, Westwood, NJ Pascack Valley H.S. Paterson Falls Performing Arts Repertory Theater Philadelphia, P A Ramapo College Ramapo Reservation Raritan Valley Comm. College Theater Ringwood State Park River Vale Library Robbinsville High School, Robbinsville, NJ Roseland-Green Meadows Farm Saddle River Valley Cultural Center, Upper Saddle River Seton Hall University, S. Orange, NJ South Street Seaport, New York City
2 State Line Lookout, Alpine Stokes State Forest Museum Stonybrook Pool Tarrytown, New York Trenton: State Museum/Planetarium/ Old Barracks Turtle Back Zoo United Water Purification Plant, Haworth/Ho-Ho-Kus Valley Nursing Home Van Saun Park Van Steuben Home Washington Township Post Office Washington, D.C. Weschester Museum WestPoint Wood Dale Park Woodrow Wilson Middle School, Edison Wyckoff Abma Farm Market Wyckoff Wildlife Center
Approved: December 8, 2014 Revised: November 24,2014
3 4
WORKSESSIONfREGULAR MINUTES AUGUST 17, 2015
EDUCATION COMMITTEE: TIM SANTO, CHAIRPERSON; SAL SILEO, MEMBER (continued)
4E. APPROVAL OF REVISED KNOWLEDGE APPROVED REVISED KNOWLEDGE QUEST EVALUATION FORM; 2015-2016 QUEST EVALUATION FORM
It is recommended that the Board approve the newly revised Knowledge Quest Evaluation form for the 2015-2016 school year. (see attached)
5E. APPROVAL OF EDUCATIONAL APPROVED EDUCATIONAL CONSULTING SERVICES; 2015-2016 CONSULTING SERVICES
It is recommended that the Board approve Educational Consulting Services, IDE Corp.- Innovative Designs for Education, to provide services for an Instructional Innovation Study for the Ann Blanche Smith School at a rate not to exceed $10,000 for the 2015-2016 school year, using Title I funds.
6E. APPROVAL OF EDUCATIONAL APPROVED EDUCATIONAL CONSULTING SERVICES; 2015-2016 CONSULTING SERVICES
It Is recommended that the Board approve Educational Consulting Services, IDE Corp. -Innovative Designs for Education, to provide services for Technology Infusion at a rate not to exceed $8,000.
Motions passed by consensus vote: 4-0. 5
WORKSESSION/REGULAR MINUTES AUGUST 17, 2015
PERSONNEL COMMITTEE: TIM SANTO, CHAIRPERSON; SHANE SVOREC, MEMBER
Moved by Trustee Santo, seconded by Trustee Svorec that the Board approve the following Personnel recommendations:
1P. APPROVAL OF PROFESSIONAL APPROVED PROFESSIONAL DEVELOPMENT DAYS, 2015-2016 DEVELOPMENT DAYS
It is recommended that the Board approve the listed Professional Development Days and estimated costs/ reimbursements: Estimated Name Meetings/Conferences Costs Kevin Brentnall NJSBA/NJASA Fall Conference 280 miles@ .31/mile October 27-29,2015 $86.80 + tolls Kevin Brentnall* NJASA "TECHSPO 2016" 280 miles@ .31/mile Harrah's, Atlantic City $86.80 + tolls January 28-29, 2016 Kevin Brentnall NJASA Spring Conference 280 miles@ .31/mile Atlantic City 86.80 + tolls May 11-13,2016 Lirca Garcia NJSBA/NJASA 280 miles@ .31/mile Fall Conference $86.80 + tolls October 27-29,2015 Lirca Garcia NJASBO Spring Conference $850.00 plus lodging, June 1-3, 2016 mileage & toll Lirca Garcia Affordable Care Act - Reporting $50.00 plus tolls Hilton Garden Inn and mileage Rockaway, NJ Thursday, September 10, 2015 Michael Andiulli* NJASA "TECHSPO 2016" 280 miles@ .31/mile Harrah's, Atlantic City $86.80 + tolls January 28-29, 2016 Michael Ulshoefer* NJASA 11 TECHSPO 2016 11 280 miles@ .31/mile Harrah's, Atlantic City $86.80 + tolls January 28-29, 2016
The registration fee will be paid with NCLB Title II monies. 6
WORKSESSION/REGULAR MINUTES AUGUST 17, 2015
PERSONNEL COMMITTEE: TIM SANTO, CHAIRPERSON; SHANE SVOREC, MEMBER (continued)
2P. APPROVAL TO ACCEPT APPROVED TO ACCEPT RESIGNATIONS; 2015-2016 RESIGNATIONS
It is recommended that the Board accept with regret, as per the Superintendent's recommendation, the resignation of the following personnel:
Name Position Marisa Gallione Smith School Teacher Grade 2 Kristine Woelk Teacher Aide- Level2 Norellen Bolella Teacher Aide Susan Gincley Teacher Aide Darleen Castellano Teacher Aide William Lai Teacher Aide Mary Ann Revie Teacher Aide- Level2
3P. APPROVAL TO ACCEPT APPROVED TO ACCEPT RESIGNATION; 2015-2016 RESIGNATION
It is recommended that the Board accept, as per the Superintendent's recommendation, the resignation of Dean of Students, Stephen Droske, for the 2015-2016 school year. (Letter of resignation attached.)
4P. APPROVAL TO ACCEPT APPROVED TO ACCEPT CO-CURRICULAR STIPEND LIST CO-CURRICULAR STIPEND LIST RESIGNATIONS; 2015-2016 RESIGNATIONS
It is recommended that the Board accept, as per the Superintendent's recommendation, the resignation of the following Co-Curricular Stipend List personnel. TEACHER AIDES 2015-2016 SCHOOL YEAR
ALTMAN, MARCIA -LEVEL 2 LLIBRE, ROSANNA ARGENZIANO, KELLY MEDART, KATRIN CARROZELLI, TESS-LEVEL 2 MESSINA, AMANDA DONINGUEZ, PEARL-LEVEL 2 MOETZINGER, MICHAEL JORDAN, ALEXANDRA-LEVEL 2 MOORE, RENEE KRUPSKI, CASSANDRA-LEVEL 2 NAMENDORF, KATHRYN MARCECA, DANIELLE-LEVEL 2 NIENSTEDT,LYNDA MURRAY, CARISSA-LEVEL 2 O'CONNOR, LINDA PRISCO, ALEXANDRA-LEVEL 2 O'DONNELL, LESLIE QUEVEDO, JENNIFER-LEVEL 2 OLIVERI, DOROTHEA WEHRLE, KRISTEN-LEVEL 2 ONDERDONK, PAULA PLESCIA, ALYSSA-LEVEL 2 PANAGAKOS, MARIA ALBERT, MIRANDA PIZZI, MICHELLE BAHARYAN, SESIL PLETSCH, CHERYL BEVERIN, KSENIJA RANAUDO, RUTH BUSSANICH, LORI ROCA, SUZANNE CHIGER, LOUANNE ROZSA, DAWN CHOMAN, LISA SARACENI, CHRISTINE CHURCH, VICTORIA SMITH, NERISSA CIUPPA, LUCIA SOOBZOKOV, AMINET CORRERI, CATHERINE SORVINO, LORI DEBLASIO, SUZANNE STALKNECHT, JENNIFER DEROSA, GOIVANNA STANTON, KATHLEEN DRISCOLL, BARBARA SYLVIA, JAROSZ EBERSON, KATHLEEN TRUBATCH,BETTYJEAN ESPOSITO, TAMMY VAILE, NATALIA FRANCAVIGLIA, LORRAINE WHITEHEAD, ERIN GARABED, JANICE ZAENTZ, STEPHANIE GARDA, LORA HADADAN, TALAR HAGGERTY, LINDA HANNIGAN, BETIY HASENBERG, STEPHANIE TEACHER AIDES-LEVEL 2 = $17.90/HOUR HELFENBEIN,PATRICIA TEACHER AIDES-= $15.90/HOUR HORWITZ, CAROLINE JONES, JESSICA JULIS, SUZANA KELLY, KATHLEEN KLEMAN, SUZANNE LADA, ALEKSANDRA LALANNE, YAMIRE LAVITOL, LISA
LIN I LISA 7
WORKSESSIONjREGULAR MINUTES AUGUST 17, 2015
PERSONNEL COMMITTEE: TIM SANTO, CHAIRPERSON; SHANE SVOREC, MEMBER (continued)
5P. APPROVAL OF CO-CURRICULAR APPROVED CO-CURRICULAR STIPEND LIST; 2015-2016 STIPEND LIST
It is recommended that the Board approve, as per the Superintendent's recommendation, the attached Co-Curricular Stipend List for 2015-2016.
6P. APPROVAL OF STUDENT APPROVED STUDENT TEACHING EXPERIENCE; 2015-2016 TEACHING EXPERIENCE
It is recommended that the Board approve, as per the Superintendent's recommendation, a student teaching experience for William Paterson student, Kathleen Daly, from Wednesday, September 2, 2015 through Thursday, December 10, 2015 with Smith School third grade teacher, Cristina Demirdjian.
7P. APPROVAL OF PERSONNEL AND APPROVED PERSONNEL AND SALARIES; 2015-2016 SALARIES
It is recommended that the Board approve as per the Superintendent's recommendation, the Media Secretaries, Teacher Aides, Lunch Aides and corresponding salaries, as per the attached lists. All new teacher aides appear in bold on the attached list. Natalia Vaile has been cleared by the criminal history background check; Erin Whitehead*, Betty Jean Trubatch*, Amanda Messina*, Alyssa Plescia*, Miranda Albert*, Victoria Church*, Aleksandra Lada*, Kelly Regenziano* and Michael Moetzinger are pending a criminal history background check.
*This appointment is subject to a criminal background check N.J.S.A. 18A:6-7.1; 18A:30-17; and 18A:6-4.13 for Emergent hiring with applicant attestation. CO-CURRICULAR STIPEND LIST-- 2015 -2016 SCHOOL YEAR
ACTNITY PERSONNEL STIPEND GEORGE G. WHITE SCHOOL COACHES: Volleyball S. Belhumer $ 3949 III Boys' Soccer D. Bower $3949 III Girls' Soccer Boys' Basketball M. Schmidt $4464 III Girls' Basketball P. Walden $4464 III Destination Imagination Esther Douglass $2778 II Lego League Team A. Simpson/E. Douglass $1545 III/ $1545 III G/BTrack K. Abrey $3090 III G/B Track J. Rascher $3090 III G/B Track D. Burzinski $2778 II
Locker Room Attendant Vacancy $ 876 I (when not acting as coach)
ADVISORS: Yearbook Stacey Belhumer $ 1717 III
Student Council M. Ives/ $ 858.50 III/
Newspaper /L. LaVigne $858.50 III $ 858.50 III Middle School Play Dramatics Director C. Hutter $ 1562 II Art Director Music Director Graduation Director (Program) C. Hudzik $ 687 III Graduation Director (Music) C. Hutter $ 303 II PV Art Show Display Coord E. Sweeny $ 289
INTRAMURALS: 5-8 Basketball $ 1031 III 5-8 Volleyball K. Ratner $ 1031 III
ANN BLANCHE SMITH SCHOOL Intramurals M. Goodell $ 1031 III Grade Four Monitors M. Goodell $ 858 III PV Art Show Display Coord. J. Harris $ 289 III After School Bus Monitors A. Saslowsky $ 2314 III
MEADOWBROOK SCHOOL Intramurals E. Carr $ 1031 III Grade Four Monitors D.Nelsen-DeFalco $ 858 III
PV Art Show Display Coord. N. DiLonardo $ 289 III
DISTRICT Curriculum Advisory Council Membership $908 Local Professional Development Committee Members $454
Approval: 8
WORKSESSIONjREGULAR MINUTES AUGUST 17, 2015
PERSONNEL COMMITTEE: TIM SANTO, CHAIRPERSON; SHANE SVOREC, MEMBER (continued)
8P. APPROVAL OF NURSING SERVICES APPROVED NURSING SERVICES NON-PUBLIC SCHOOLS; 2015-2016 NON-PUBLIC SCHOOLS
It is recommended that the Board approve a contract with St. John's Academy for nursing services in the amount of $29,250.00 using non-public monies for the 2015-2016 school year.
9P. APPROVAL OF THE APPROVED THE SUPERINTENDENT'S MERIT SUPERINTENDENT'S MERIT ACTION PLANS; 2015-2016 ACTION PLANS
Be it resolved that the Hillsdale Board of Education approve the merit action plans for the Superintendent of Schools, for review and approval of the Executive County Superintendent, for attainment of merit criteria, according to N.J.A.C. 6A:23A-3-.l(e)10-11.
lOP. APPROVAL OF TRANSFERS; 2015-2016 APPROVED TRANSFERS
It is recommended that the Board approve, as per the Superintendent's recommendation, the following personnel transfers:
Name From To Valerie Picinich PT Meadowbrook/Spec. Ed. FT Meadowbrook/ Grade 2 Abby Quaranti George White/Spec. Ed. Smith/Grade 2 9
WORKSESSION/REGULAR MINUTES AUGUST 17, 2015
PERSONNEL COMMITTEE: TIM SANTO, CHAIRPERSON; SHANE SVOREC, MEMBER (continued)
11P. APPROVAL OF PERSONNEL; 2015-2016 APPROVED PERSONNEL
It is recommended that the Board approve, as per the Superintendent's recommendation, Melissa Swietlicki for the Special Education position at George White School for the 2015-2016 school year at MA+30, Step 7 at a salary of $68,656.00.
12P. APPROVAL OF TEACHER AIDE APPROVED TEACHER AIDE LEVEL 2 TRAINING; 2015-2016 LEVEL 2 TRAINING
That the Board approve, as per the Superintendent's recommendation, Teacher Aide Level 2, Alyssa Plescia to attend Region II Office of Special Education training for five (5) hours per day, for three (3) days (August 17, 18, and 19) at the rate of $17.90 per hour.
13P. APPROVAL OF SUBSTITUTE: 2015-2016 APPROVED SUBSTITUTES
It is recommended that the Board approve, as per the Superintendent's recommendation, the following substitute in the following capacity:
Deborah Boyle* teacher aide
*This appointment is subject to a criminal background check N.J.S.A. 18A:6-7.1; 18A:30-17; and 18A:6-4.13 for Emergent hiring with applicant attestation.
Motions passed by roll call vote: 4-0.
On recommendation 3P- Mrs. O'Flynn congratulated Mr. Droske on his new position stating that we are better for having him and that Hawthorne is lucky to have him. 10
WORKSESSIONfREGULAR MINUTES AUGUST 17, 2015
POLICY COMMITTEE: KRISTA FLINN, CHAIRPERSON; SAL SILEO, MEMBER
Moved by Trustee Flinn, seconded by Trustee Santo that the Board approve the following Policy recommendation:
1POL. APPROVAL TO ADOPT EXISTING APPROVED TO ADOPT EXISTING POLICIES AND REGULATIONS POLICIES AND REGULATIONS
It is recommended that the Board adopt existing policies and regulations for the 2015-2016 school year.
Motion passed by consensus vote: 4-0. 11
WORKSESSIONfREGULAR MINUTES AUGUST 17, 2015
8. BUSINESS ADMINISTRATOR/BOARD SECRETARY'S RECOMMENDATIONS
FINANCE COMMITTEE: KRISTA FLINN, CHAIRPERSON SHANESVOREC,MEMBER
Moved by Trustee Flinn, seconded by Trustee Svorec that the Board approve the following Finance recommendations:
1F. APPROVAL OF JUNE 2015 AND APPROVED JUNE 2015 AND JULY 2015 BUDGET TRANSFERS AND JULY 2015 BUDGET TRANSFERS APPROPRIATION ADJUSTMENTS AND APPROPRIATION FOR JULY 2015 ADJUSTMENTS FOR JULY 2015
It is recommended that the Board approve the following June 2015 and July 2015 Budget transfers and appropriation adjustments for July 2015:
JUNE2015
From Account# Description Amount 11-120-100-101-00-1 Salaries Grades 1-5 $32,700.00 11-120-100-101-00-1 Salaries Grades 1-5 118,925.00 11-120-100-101-00-1 Salaries Grades 1-5 11,164.00 11-130-100-101-00-1 Grades 6-8 Salaries 14,717.00 11-130-100-101-00-1 Grades 6-8 Salaries 2,800.00 11-190-100-106-02-1 Aides K-8 4,567.00 11-190-100-580-00-2 Travel 69.00 11-190-100-610-00-2 Reg. Prog. Class Supplies 228.00 11-204-100-101-00-1 Teacher Salaries 170.00 11-215-100-106-00-1 Pre-School Aides 5,559.00 11-215-100-106-00-1 Pre-School Aides 337.00 11-215-100-106-00-1 Pre-School Aides 5,400.00 11-000-213-100-00-1 Nurses Salaries 1,279.00 11-000-213-100-00-1 Nurses Salaries 562.00 11-000-222-100-00-1 Media Teacher 4,995.00 11-000-222-100-00-1 Media Teacher 1,190.00 11-000-291-270-00-1 Health Insurance 9,821.00 12-000-252-730-00-1 Admin. Technology Equipment 1,500.00 11-000-100-562-00-1 Tuition 19,451.00 11-000-218-104-00-1 Guidance - Salary 3,840.00 11-110-100-101-00-1 Kindergarten Salaries 14,516.00 11-130-100-101-00-1 Grades 6-8 Salaries 12,133.00 11-130-100-101-00-1 Grades 6-8 Salaries 2,628.00 12
WORKSESSIONfREGULAR MINUTES AUGUST 17, 2015
FINANCE COMMITTEE: KRISTA FLINN, CHAIRPERSON SHANE SVOREC, MEMBER (continued)
From Account# Description Amount 11-215-100-106-00-1 Pre-School Aides 680.00 11-230-100-101-01-1 BSI - Substitutes 650.00 11-230-100-610-00-4 BSI - Supplies $500.00 11-240-100-101-00-1 Bilingual Salaries 1,322.00 11-240-100-101-01-1 Bilingual Substitutes 105.00 11-000-219-104-00-1 CST - Sal. Professional Staff 1,207.00 11-000-219-104-00-1 CST - Sal. Professional Staff 1,035.00 11-000-219-104-00-1 CST - Sal. Professional Staff 15,832.00 11-000-230-100-00-1 Superintendent Salary 7,570.00 11-000-230-334-00-1 Architect Fee 40.00 11-000-230-334-00-1 Architect Fee 2,921.00 11-000-240-103-00-1 Principal Salaries 6,113.00 11-000-240-103-00-1 Principal Salaries 1,202.00 11-000-240-103-00-1 Principal Salaries 13,303.00 11-000-240-103-00-1 Principal Salaries 468.00 11-000-251-340-02-1 Purchased Services 1,252.00 11-000-251-340-02-1 Purchased Services 118.00 11-000-251-600-00-9 Technology Supplies 155.00 11-000-261-420-00-8 Clean/ Repair /Maintenance 750.00 11-000-262-420-00-7 Privatization 603.00 11-000-262-420-00-7 Privatization 5,986.00 11-000-262-420-00-7 Privatization 5,242.00 11-000-262-420-00-7 Privatization 5,765.00 11-000-261-420-04-8 Clean/ Repair/ Maintenance 1,850.00 11-000-262-107-00-1 Non-Instruction Aides 4,476.00 11-000-262-626-00-7 Vehicle Fuel 2,069.00 11-000-262-626-00-7 Vehicle Fuel 2,764.00 11-000-262-626-00-7 Vehicle Fuel 74.00 11-000-262-626-00-7 Vehicle Fuel 184.00 11-000-262-626-00-7 Vehicle Fuel 858.00 11-000-262-626-00-7 Vehicle Fuel 25.00 11-000-270-503-00-1 Contr. Serv. - Aid In Lieu 1,981.00 11-000-270-503-00-1 Contr. Serv. - Aid in Lieu 1,992.00
TOTAL $357,643.00 13
WORKSESSIONJREGULAR MINUTES AUGUST 17, 2015
FINANCE COMMITTEE: KRISTA FLINN, CHAIRPERSON SHANE SVOREC, MEMBER (continued)
To Account# Description Amount 11-120-100-101-01-1 Grades 1-5 Substitutes $32,700.00 11-213-100-101-00-1 Resource Room Salaries 118,925.00 11-213-100-101-00-1 Resource Room Salaries 11,164.00 11-130-100-101-01-1 Grades 6-8 Substitutes 14,717.00 11-150-100-101-00-1 Home Instruction Salaries 2,800.00 11-190-100-106-04-1 Aides K-8 Substitutes 4,567.00 11-190-100-580-00-3 Travel 69.00 11-190-100-610-00-3 Reg. Prog. Class Supplies 228.00 11-204-100-101-01-1 Teacher Substitutes- LLD 170.00 11-204-100-106-00-1 Other Salaries - LLD 5,559.00 11-204-100-106-01-1 Teacher Aide Substitutes- LLD 337.00 11-215-100-320-00-5 Pre-School Services 5,400.00 11-000-211-100-00-1 Attendance / Salaries 1,279.00 11-000-213-100-01-1 Nurses- Substitutes 562.00 11-000-222-100-01-1 Media Secretaries 4,995.00 11-000-222-100-02-1 Media Teacher Substitutes 1,190.00 11-000-291-290-01-1 Other Employee Benefits 9,821.00 12-000-260-730-00-1 Equipment 1,500.00 11-000-216-100-00-1 Speech Salaries 19,451.00 11-000-217-320-00-5 OT/ PT /Other Services 3,840.00 11-215-100-101-00-1 Pre-School Handicapped 14,516.00 11-401-100-100-00-1 Co-Curricular Salaries 12,133.00 11-401-100-100-01-1 Chaperones 2,628.00 11-215-100-101-01-1 Pre-School Salaries Substitutes 680.00 11-230-100-101-00-1 BSI Salaries 650.00 11-230-100-101-00-1 BSI Salaries 500.00 11-230-100-101-00-1 BSI Salaries 1,322.00 11-230-100-101-00-1 BSI Salaries 105.00 11-000-219-105-00-1 CST Secretary 1,207.00 11-000-219-320-00-5 Prof. Ed - ABA/ Other Services 1,035.00 11-000-219-390-00-5 CST Professional Services 15,832.00 11-000-230-100-02-1 Secretary to Superintendent 7,570.00 11-000-230-339-00-1 Other Prof. Services 40.00 11-000-230-590-02-1 Election Expenses 2,921.00 11-000-240-105-00-1 Secretarial Salaries 6,113.00 11-000-240-105-01-1 Secretary Substitutes 1,202.00 14
WORKSESSIONfREGULAR MINUTES AUGUST 17, 2015
FINANCE COMMITTEE: KRISTA FLINN, CHAIRPERSON SHANE SVOREC, MEMBER (continued)
To Account# Description Amount 11-000-240-110-00-1 Dean of Students $13,303.00 11-000-240-110-01-1 Translator 468.00 11-000-251-592-00-1 Misc. Purch - Legal Ads 1,252.00 11-000-251-600-00-1 Supplies & Materials 118.00 11-000-251-600-01-1 District Printing 155.00 11-000-261-420-02-8 Clean/ Repair/ Maintenance 750.00 11-000-261-100-00-1 Maintenance 603.00 11-000-261-610-02-8 Maintenance/Equipment Supply 5,986.00 11-000-261-610-03-8 Maintenance/Equipment Supply 5,242.00 11-000-261-610-04-8 Maintenance/Equipment Supply 5,765.00 11-000-261-420-03-8 Clean/ Repair/ Maintenance 1,850.00 11-000-262-100-02-1 Operations Overtime 4,476.00 11-000-262-420-13-7 Services 2,069.00 11-000-262-420-14-7 Services 2,764.00 11-000-262-610-12-7 General Supplies 74.00 11-000-262-610-13-7 General Supplies 184.00 11-000-262-621-14-1 Heat 858.00 11-000-262-626-01-7 Vehicle Supplies 25.00 11-000-270-160-00-1 Sal. For Pupil Transportation 1,981.00 11-000-270-517-00-1 Student Transportation Field Trip 1,992.00
TOTAL $357,643.00
JULY2015
From Account# Description Amount 11-000-211-100-00-1 Attendance/ Salary $154.00 11-000-222-800-00-4 A V Materials 400.00 11-190-100-320-00-4 Instruct. - Education 600.00 11-000-240-600-00-3 Office Supplies 20.00
TOTAL $1,174.00 15
WORKSESSIONfREGULAR MINUTES AUGUST 17, 2015
FINANCE COMMITTEE: KRISTA FLINN, CHAIRPERSON SHANE SVOREC, MEMBER (continued)
To Account# Description Amount 11-000-211-300-00-1 Prof./Tech- Software Maintenance $154.00 11-000-222-600-00-4 Media Materials & A V 400.00 11-000-222-600-00-4 Media Materials & A V 600.00 11-000-222-800-00-3 A V Materials 20.00
TOTAL $1,174.00
APPROPRIATION ADJUSTMENTS JULY2015
Fund20 Description Orig. Approp. Current Approp. IDEA BASIC $230,000.00 $322,796.00 IDEA PRESCHOOL -0- 28,211.00 NCLB TITLE I 10,000.00 111,951.00 NCLB TITLE II - PART A 20,000.00 33,582.00 NCLB TITLE III 3,000.00 2,586.00 Non-Public Technology -0- 8,060.00 Non-Public Textbook -0- 17,701.00 Non-Public Nursing -0- 29,250.00 16
WORKSESSION/REGULAR MINUTES AUGUST 17, 2015
FINANCE COMMITTEE: KRISTA FLINN, CHAIRPERSON SHANE SVOREC, MEMBER (continued)
2F. APPROVAL OF FINANCIAL REPORTS TABLED FOR THE SEPTEMBER 2015 BOARD MEETING
It is recommended that the Board approve the following financial reports: Period Ending Board Secretary's Report 7/31/2015 Treasurer's Report 7/31/2015
3F. APPROVAL OF MONTHLY BUDGET TABLED FOR THE SEPTEMBER STATUS CERTIFICATION; JULY 2015 2015 BOARD MEETING
It is recommended that the Board of Education pursuant to N.J.A.C. 6A:-23-2.11(c)4 certifies that as of 7/31/2015 after review of the Secretary's Monthly Appropriation Financial Report and upon consultation with the appropriate district officials, to the best of our knowledge no major account or fund has been over-expended and that sufficient funds are available to meet the district's obligation for the remainder of the fiscal year and further that the preceding financial statements be appended to the minutes of this meeting.
4F. APPROVAL OF JULY 2015 BILL LIST APPROVED BILL LIST
It is recommended that the Board approve the bill list for the month of July 2015 in the amount of $1,533,960.29. 17
WORKSESSIONJREGULAR MINUTES AUGUST 17, 2015
FINANCE COMMITTEE: KRISTA FLINN, CHAIRPERSON SHANE SVOREC, MEMBER (continued)
SF. APPROVAL OF BUDGET APPROVED BUDGET PREP CALENDAR PREP CALENDAR
It is recommended that the Board approve the attached Budget Prep Calendar.
6F. APPROVAL OF TUITION STUDENT APPROVED TUITION STUDENT (SENDING) CONTRACTS FOR 2015-2016 (SENDING) CONTRACTS SCHOOL YEAR
It is recommended that the Board retroactively approve the tuition student (sending) contracts for the 2015-2016 school year:
Name Rate Program Northern Valley Regional H.S. 2 @ $71,092.00 Valley Program 2 Aides @ $44,880.00 (July 1, 2015-June 30, 2016)
1 @ $45,051.00 TIP Program 1 Aide @ 44,880.00 (July 1, 2015-June 30, 2016)
7F. APPROVAL OF CONTRACT WITH APPROVED CONTRACT WITH BERGEN COUNTY SPECIAL BERGEN COUNTY SPECIAL SERVICES SCHOOL DISTRICT SERVICES SCHOOL DISTRICT (BCSS) FOR TEACHER OF THE (BCSS) FOR THE TEACHER OF THE DEAF SERVICES FOR THE DEAF SERVICES 2015-2016 SCHOOL YEAR
It is recommended that the Board approve the contract with Bergen County Special Services School District for five (5) of our students to receive Teacher of the Deaf Services two (2) days a week for the 2015-2016 school year at an amount not to exceed $52,400.00. BUDGET PREP CALENDAR (BASED ON NO BUDGET VOTE)
OCTOBER 1. Meet with Superintendent to develop list of Budget Assumptions. 2. Review and Prepare Budget Request Forms. 3. Prepare Forms for Administrators.
NOVEMBER 1. Distribute Forms to Administrator. DECEMBER (2"d week in November) 2. Develop salary requirements with Superintendent (update salary lists if not a negotiating year). Review 3yr. Maintenance Plan with Superintendent. 3. Develop 1st draft of budget using totals received from Administrators. 4. Project increases for district line items including fixed charges. 5. Schedule Finance Committee Meetings as needed.
FEBRUARY 1. Revise Budget as needed. 2. Upon receipt of State Aid Figures and cap notification, complete final budget.
MARCH 1. Review and Approval of Tentative Budget. 2. Budget to County Office (NJDOE) for approval. 3. Prepare Newsletter.
APRIL 1. Schedule and Advertise Public Hearing. 2. Revise Budget, if necessary, after Public Hearing. 18
WORKSESSIONfREGULAR MINUTES AUGUST 17, 2015
FINANCE COMMITTEE: KRISTA FLINN, CHAIRPERSON SHANE SVOREC, MEMBER (continued)
8F. APPROVAL OF RESOLUTION APPROVED RESOLUTION- BOARD MEMBER PARTICIPATION BOARD MEMBER PARTICIPATION NEW JERSEY SCHOOL BOARDS NEW JERSEY SCHOOL BOARDS ASSOCIATION CONFERENCE ASSOCIATION CONFERENCE
WHEREAS, the Hillsdale Board of Education (hereinafter referred to as the "Board") has determined that travel and travel expenditures related to Board member attendance at the 2015 Annual Workshop of the New Jersey School Boards Association (hereinafter referred to as the" Annual Workshop") is: (1) educationally necessary and fiscally prudent; (2) directly related to and within the scope of the Board members' current responsibilities; (3) critical to the instructional needs of and furthers the efficient operation of the Hillsdale School District; and (4) is in compliance with N.J.S.A. 18A:12-24 and N.J.S.A. 18A:12-24.1; and
NOW, THEREFORE, BE IT RESOLVED that, subject to the applicable restrictions and requirements set forth in the New Jersey travel payment guidelines as established by the Department of the Treasury, as well as those guidelines established by the Office of Management and Budget, except to the extent that said guidelines conflict with the provisions of Title 18A of the New Jersey Statutes, the Board hereby approves travel related to the attendance of the below listed Board members at the Annual Workshop on October 27 through 29,2015, as well as reimbursement for all allowable costs and expenses associated with the same, the total cost of which shall not exceed $4,000.00, so long as said costs and/ or expenses are consistent with the provisions of N.J.S.A. 18A:12-11.
Board Members Mrs. Kathleen E. O'Flynn Dr. Timothy R. Santo Mrs. Krista Flinn Mrs. Shane Svorec Mr. Sal Sileo 19
WORKSESSIONJREGULAR MINUTES AUGUST 17, 2015
FINANCE COMMITTEE: KRISTA FLINN, CHAIRPERSON SHANE SVOREC, MEMBER (continued)
9F. APPROVAL OF ANNUAL SOFTWARE APPROVED ANNUAL SOFTWARE SUPPORT CONTRACT FOR THE SUPPORT CONTRACT 2015-2016 SCHOOL YEAR
It is recommended that the Board approve the following Software Support Contract as recommended by the Business Administrator for the 2015-2016 school year:
Software Vendor Amount IT Direct School Dude $4,298.40 (revised amount) MD FSDirect Myschooldude
10F. APPROVAL OF ANNUAL CONTRACT APPROVED ANNUAL CONTRACT FOR THE FOLLOWING SCHOOL YEARS
It is recommended that the Board approve the following annual contract as recommended by the Business Administrator: Project Vendor Amount *Printing Needs The PrintGroup 2015-2016 $4,717.30 2016-2017 $4,717.30
*Award of Quote
Motions 1F, 4F-7F and 9F-10F passed by roll call vote: 4-0. Mrs. Kathleen O'Flynn abstained on all Northern Valley purchase orders in recommendation #6F.
Motion BF passed by roll call vote: 3-0 with the exception of Mr. Sal Sileo motion passed by roll call vote: 4-0. Each Board Member abstained on their own name. 20
WORKSESSIONfREGULAR MINUTES AUGUST 17, 2015
9. OLD BUSINESS OLD BUSINESS
Team Leader/Curriculum Council job descriptions and upcoming meeting with Hillsdale Education Association to discuss. Allowing WIFI Access to staff on personal devices. Will continue to examine various options. QSAC Waiver will not be possible. Update on eliminating food treats on student birthdays. Update that prior Middle School Assistant Principal had not yet responded to his reinstatement for employment.
10. NEW BUSINESS NEW BUSINESS
Discussion ensued regarding the New Jersey School Boards Association (NJSBA) Training and Conference Accommodations Discussion regarding the possibility of an August 31, 2015 Special Meeting Mrs. O'Flynn mentioned the Board of Education Self-Evaluation in September Mrs. O'Flynn also discussed the Capital Reserve Account
11. SECOND HEARING OF CITIZENS ON SECOND HEARING OF CITIZENS ANY TOPIC OF CONCERN
No dialogue transpired and no comments were made regarding the items on the agenda. 21
WORKSESSIONfREGULAR AGENDA AUGUST 17, 2015
Moved by Trustee Santo, seconded by Trustee Flinn that the Board move to an Executive Session at 8:05p.m.
12. EXECUTIVE SESSION EXECUTIVE SESSION
WHEREAS, the Open Public Meetings Act and the Hillsdale Board of Education reserve the right within the constraints of State Law to sit in Executive Session, and
WHEREAS, there now exists a need for this Board of Education to meet in Executive Session, now therefore
BE IT RESOLVED that the Hillsdale Board of Education recess into Executive Session to discuss exempt matters pertaining to contracts, and
BE IT FURTHER RESOLVED that the public will be informed 1. When the Board reconvenes to the Worksession/Regular Meeting business portion of this meeting this evening; or 2. At a later date, undetermined at this time.
Moved by Trustee Santo, seconded by Trustee Svorec that the Board adjourn the Executive Session at 8:06 p.m.
Motion passed by consensus vote: 4-0.
13. ADJOURN MEETING ADJOURN MEETING
Moved by Trustee Santo, seconded by Trustee Svorec that the Board adjourn the Worksession/Regular Meeting at 8:06p.m.
Motion passed by consensus vote: 4-0.
Lirca Garcia Business Administrator/Board Secretary