PUBLIC ARTS COMMISSION REGULAR MEETING April 19, 2019 AGENDA

I. CALL TO ORDER: 8:00 AM, Siskiyou Room, 51 Winburn Way

II. APPROVAL OF MINUTES

A. Public Arts Commission regular meeting of March 15, 2018

III. PUBLIC FORUM Business from the audience not included on the agenda.

IV. NEW PROJECTS PROPOSAL

. Terry Doyle - Chiyemi Bronze Lantern Lithia Park

V. PROJECT UPDATES

. Andy Stallman – MAP Project update

VI. COUNCIL LIAISON REPORT – Councilor Jensen

VII. PAC WORKPLAN

. Sandy Friend work plan update

VIII. DISCUSSION

. Velocity Lighting – In October it was decided that we would revisit this topic in 6 months.

IX. ADJOURNMENT

Calendar next meeting – May 17th

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).

B ASHLAND PUBLIC ARTS COMMISSION REGULAR MEETING MINUTES - DRAFT March 15, 2019

CALL TO ORDER: Chair Friend called the meeting to order at 8:01 a.m. in the Siskiyou Room, 51 Winburn Way.

Commissioners Present: Staff Present: Sandra Friend Fotini Kaufman, Associate Planner Richard Newman Aaron Anderson, Assistant Planner Jeff Phillips Andy Stallman

Absent Members: APRC Liaison: Stanley Smith Joel Heller Allison Renwick Thomas Fuhrmark Council Liaison: Stephen Jensen

Chair Friend/Newman m/s to add A. Public Meeting Law to the agenda under DISCUSSION. Voice Vote: ALL AYES. Motion passed.

APPROVAL OF MINUTES A. Public Arts Commission regular meeting of February 15, 2019. Chair Friend proposed changes to the minutes regarding present tense:  “Would serve” – Has agreed to serve  “Who served” – who serves  Was - “Is a non-profit”  The Request for Qualification was – is almost complete

Commissioners Newman/Stallman m/s to approve the minutes of February 15, 2019. Voice Vote: ALL AYES. Motion passed.

PUBLIC FORUM William Theodore Hanning/Explained he had formed an LLC with Porter Ford and Megan Mercer to work on a mural behind Key Bank in Will Dodge Way. He described their vision and how they planned to collaborate with the City and local artists. He went on to explain the location and concept of the mural and answered questions.

INTRODUCTIONS Assistant Planner Aaron Anderson introduced himself and provided his background as the incoming Staff Liaison for the Public Arts Commission.

PROJECT UPDATES  Public Works Superintendent Mike Morrison - Velocity Repair Mr. Morrison explained the repair cost estimate from the Artist’s team was expensive. The Public Works Department decided to do the repairs internally. Staff would do most of the repair work required and hire a welder. The project Ashland Public Arts Commission March 15, 2019 Page 1 of 2 would take several weeks and depend on the weather. He described the repair work and confirmed the finish was not damaged. It was difficult to determine the actual damage point in the sculpture. Cameras were installed and would be active once the repair was complete. They were discussing signage for the cameras. Staff would retain the excess aluminum tubing and remove two LED lights for the repair. At the City’s request, the artist built the sculpture to withstand 250 pounds. Apparently, there were multiple people hanging from the piece when it bent exceeding the 250-pound threshold. If similar damage occurred in the future, staff would consider reinforcing the sculpture to withstand 1,000 pounds.

 Commissioner Stallman – MAP Project update Commissioner Stallman and Parks Commissioner Joel Heller visited the Railroad Park and discussed the location of the plaques in the park. Commissioner Stallman would attend the Parks Commission Meeting April 25, 2019 regarding the project. The subcommittee would meet March 21, 2019 to finalize the request for qualification (RFQ) and review the proposal for the plaque and sculpture in Railroad Park. The plaques would be circular. Once the overall project was approved by the Parks Commission, they would send out separate RFQs for the plaques and the sculpture. Captions would be finalized at the meeting March 21, 2019. The medallion shaped plaques were chosen because they were considered aesthetically pleasing.

COUNCIL LIAISON Councilor Jensen provided a Council report on commissioner terms, the upcoming budget process and the Ashland Canal Project. The City Hall relocation/repair was on hold.

PAC WORK PLAN The RFQ Template would be ready for review in May. Commissioner Fuhrmark was reconsidering the “What is Public Art?” presentation and looking into using imagery from around the world. Requests for presentations were already coming in from various organizations in the community. The presentation could be completed by the end of the year.

DISCUSSION  Public Meeting Law Chair Friend attended a meeting on the role of Commissioners and Chairs. She distributed a copy of the presentation and with Associate Planner Fotini Kaufman, reviewed it with the Commission.

ADJOURNMENT Meeting adjourned at 9:09 a.m.

ANNOUNCEMENTS & INFORMATIONAL ITEMS: Next meeting: April 19, 2019, at 8:00 a.m.

Submitted by, Fotini Kaufman Associate Planner

Ashland Public Arts Commission March 15, 2019 Page 2 of 2

Proposal for Japanese Lantern Memorial* - 4/29/18 Goal: commission, oversee and dedicate a 7ǀUǀor stone** lantern in the Lithia Park Japanese garden.

Exact location and general design to be subject to Ashland Parks & Recreation approval.

Artistic design and creation of the lantern to be done by Wataru Sugiyama, long-time local artist, SOU graduate. There are several traditional forms for the Japanese lantern, made both of stone and bronze. Generally the lanterns are placed along paths, next to water and near buildings.

Sonnenberg Garden, NY Chiyemi Kasuga-doro

Examples of bronze lanterns from Japan - Nara, Kyoto and Kamakura Design to be traditional. Japanese lanterns are an element of Japanese gardens along with bridges, paths, trees & plants, water, stone basins, tea houses, etc.

Kasuga Grand Temple - Nara, Japan - Memorial to Fujiwara family Wataru Sugiyama 1. Graduate of SOU 2. Friend of Chiyemi for nearly 30 years.

3. Successful sculptor and artist in the Rogue Valley for many years. 4. Works are on display in many galleries. Also behind the public library, previously on Guanajuato Way.

5. Subject of OPB’s Oregon Art Beat in 2019. Wataru pouring bronze rhinoceros head

Professional references (local): Jack Langford Kevin Christman, 541-890-1034 Russell Beebe, 541-535-6822

The artist and finished rhino Jack Langford Graduate of Medford High School 1975 Graduate University of Southern Maine - BFA Sculpture 1988 Professional sculptor since 1980 Started first foundry in Haifa, Israel

Professional sculptor since 198- and operated foundries in Haifa, Porter, Maine and now Ashland/Talent Oregon for 29 years.

Cast the “We Are Here” statue near the plaza.

Studio & foundry address: 4850 S. Pacific Highway Phoenix, OR 541-292-1790

Lloyd Haines provided the site, Jack Langford (L) did the bronze casting and Jesse Biesanz built the stone base Japanese Garden Proposed Lantern Approximately 225 feet from the west edge of Japanese Garden

Taken from edge of Japanese Garden Across from tennis courts

This is the design we selected. It is the more traditional kasuga-doro tower form.

Made of bronze and mounted on a cement base, slightly larger than the 27” wide base.

The lantern will be firmly anchored to the base and grillwork will cover the 3 openings.

Base is 10 sided, the firebox or hibukuro is 6 sided.

Tule Lake - 1945 Preliminary discussion of application to Public Art Commission

Ɣ Statement of project intent (project and desired intent) Ɣ Scaled drawings including base and color Ɣ Map of location and photos of proposed site Ɣ Professional resume of artist including 3 references Ɣ Digital images of completed public artwork by artist including media, size, title, location, date of completion Ɣ Approximate project schedule Notes

Ɣ If upkeep/maintenance is anticipated by APRD, I will be happy to endow a fund to do so. Ɣ Approval of the design and location is requested from APRD before we start casting. Ɣ Anticipated completion is less than 1 year. Ɣ The lantern will be mounted on a solid stone or poured concrete base.

*Chiyemi Katsuyoshi Doyle lived in Ashland for 28 years, married 48 years, worked at SOU in International Programs. Born in Tule Lake Japanese Internment camp June 19, 1945, she passed March 6, 2018 at University of California San Francisco Medical Center. **Bronze lantern, not stone.

Contact info: Terry Doyle ([email protected]) - 462 Allison St. - 541-890-2924 Dedicatory plaque (suggested): although it is not necessary to this project, I would like to include a plaque mounted to the base concerning the Americans of Japanese ancestry during WWII who were placed in “internment camps”.

During WWII 116,000 Americans of Japanese ancestry were involuntarily moved from the west coast of the United States to one of ten internment camps located in the most desolate parts of California, Wyoming, Utah, Arkansas, Idaho, Arizona and Colorado.

One suitcase per person was allowed. Most other property was lost along with their civil liberties. They stayed in these camps until after WWII was over, returning after 3 years in camp. Japanese Americans and legal immigrants were born, lived as best they could and died in these camps.

Never again.