Corporation of the Town of Deseronto Council Minutes

CORPORATION OF THE TOWN OF DESERONTO

COUNCIL MINUTES

OCTOBER 9, 2012 – 9:00 A.M.

The Town of Deseronto Mission Statement is to provide excellent and affordable services for its residents and to work as a team, dedicated to making living in Deseronto a positive and pleasurable experience. 1 of 10 ______

Minutes of the meeting of the Council of the Corporation of the Town of Deseronto, held on Tuesday October 9, 2012 at 9:00 a.m. at the Deseronto Lions Hall, 300 Main Street in Deseronto, Ontario.

ATTENDANCE:

Mayor N. Clark

Deputy Mayor C. Zieman

Councillors D. Johnston - Absent E. Tumak D. Tompkins

Clerk B. Brooks

1. MOMENT OF SILENT REFLECTION – The Mayor requested those in attendance to rise and observe a moment of silent reflection.

2. MAYOR’S ADDRESS

3. DISCLOSURE OF INTEREST - None noted

4. APPROVAL OF AGENDA

a) Agenda of October 9, 2012 Council meeting

Resolution 13-12-01

Moved by: C Zieman Seconded by: E Tumak

THAT Council approve the agenda as presented with the addition of an item under 11.1(c) Expression of Interest Declaration and an item under 11.2(b) regarding the potential purchase of an Olympia Ice resurfacer. CARRIED

5. MINUTES

a) Minutes of September 10, 2012 Council meeting

b) Minutes of June 26, 2012 Deseronto Cemetery Board meeting

c) Minutes of March 26, 2012 Deseronto Public Library Board meeting

d) Minutes of June 25, 2012 Water and Sewer Liaison Committee meeting

e) Minutes of July 30, 2012 Water and Sewer Liaison Committee meeting

f) Minutes of June 18, 2012 Deseronto Public Library Board meeting CORPORATION OF THE TOWN OF DESERONTO

COUNCIL MINUTES

OCTOBER 9, 2012 – 9:00 A.M.

Resolution 13-12-02

Moved by: C Zieman Seconded by: E Tumak

THAT Council approve the Council meeting minutes of September 10, 2012, the June 26, 2012 Deseronto Cemetery Board meeting minutes, the June 25, 2012 and July 30, 2012 Water and Sewer Liaison committee meeting minutes, and the minutes of the March 26, 2012 and June 18, 2012 Deseronto Public Library board meetings as presented. CARRIED

6. BY-LAWS

7. DEPUTATIONS

a) Peter Moran, MPAC presentation regarding the re-assessment process

Peter Moran from the Municipal Property Assessment Corporation (MPAC) was present to educate members of the audience, staff and Council on the current process of assessing properties for Current Value Assessment and taxation purposes in the Province of Ontario.

8. QUESTIONS FROM THE AUDIENCE

9. CORRESPONDENCE

9.1 CORRESPONDENCE REQUIRING ACTION

a) Request for support by resolution from Marmora and Lake for the continuation of the Library Information Technology Fund

Resolution 13-12-03

Moved by: C Zieman Seconded by: D Tompkins

THAT Council instruct the Clerk to prepare a letter of support to the Ministry of Tourism, Culture and Sports for the continuation of the Library Information Technology Fund to assist local libraries with the costs of IT support. CARRIED

9.2 CORRESPONDENCE REQUIRING NO ACTION

10. PASSING OF ACCOUNTS

a) Schedule of Accounts 09-12

CORPORATION OF THE TOWN OF DESERONTO

COUNCIL MINUTES

OCTOBER 9, 2012 – 9:00 A.M.

Resolution 13-12-04

Moved by: C Zieman Seconded by: E Tumak

THAT Council accept Schedule of Accounts numbered 09-12 in the amount of $183,687.40 as presented. CARRIED

11. STANDING COMMITTEE REPORTS/COMMITTEE OF THE WHOLE

11.1 Finance and Administration

a) Draft financials up to August 31, 2012 for all municipal departments

Resolution 13-12-05

Moved by: C Zieman Seconded by: E Tumak

THAT Council accept the draft financial statements of August 31, 2012 as presented. CARRIED

b) Request from Highland Shores Children’s Aid for the proclamation for October as Child Abuse Prevention month, National Foster Family Week October 21-27 and Adoption Awareness Month for the month of November.

Resolution 13-12-06

Moved by: D Tompkins Seconded by: E Tumak

THAT Council authorize the Mayor to make the requested Proclamations on behalf of the Town. CARRIED

c) Declaration of Council for the Expression of Interest for the Asset Management funding opportunity.

Resolution 13-12-07

Moved by: C Zieman Seconded by: E Tumak

THAT be it resolved that the Council of the Town of Deseronto do hereby declare that the information contained in the Expression of Interest for “Municipal Infrastructure Investment Initiative Funding for Asset Management” is factually accurate and the development of an “Asset Management Plan” that includes all of CORPORATION OF THE TOWN OF DESERONTO

COUNCIL MINUTES

OCTOBER 9, 2012 – 9:00 A.M.

the information and analysis described in “Building Together: Guide for Municipal Asset Management Plans” is a priority. CARRIED

11.2 Public Works, Water and Sewer & Recreation Committee

a) Application for funding from the Great Lakes Guardian Community Fund

Resolution 13-12-08

Moved by: C Zieman Seconded by: E Tumak

THAT WHEREAS, the Council of the Town of Deseronto desires to proceed with Centennial Park rehabilitation initiatives to ensure the safe enjoyment of trails, waterfront, recreation and pedestrian/visitor amenities and natural areas while protecting and enhancing the integrity of the shoreline and natural environment; and

WHEREAS, park restoration activities will result in economic growth resulting from tourism, commercial and residential development; and

WHEREAS, the Town of Deseronto considers it in the best public interest to complete the development project described in the application;

NOW THEREFORE, THE TOWN COUNCIL OF THE TOWN OF DESERONTO, HEREBY RESOLVES AS FOLLOWS:

1. That the proper town officials on behalf of the Town of Deseronto make formal application to the Great Lakes Guardian Community Fund for funding assistance and shall enter into and agree to the understandings and assurances contained in said application; 2. That any funding assistance received be used for project as stated in the application while adhering to all funding terms;

3. That the Town of Deseronto hereby certifies that its share of project funding is committed in the amount of $80,000;

4. That the Town of Deseronto hereby certifies that it has applied to the Community Infrastructure Improvement Fund (CIIF) to request funding assistance for additional park rehabilitation activities in the amount of $80,000;

5. That the project will commence upon approval, and be completed by February 1, 2014;

6. That the proper town officials on behalf of the Town of Deseronto execute all documents necessary for the carrying out of said application, and are authorized to provide such additional information as may be required to accomplish the obtaining of such grant;

CORPORATION OF THE TOWN OF DESERONTO

COUNCIL MINUTES

OCTOBER 9, 2012 – 9:00 A.M.

7. That this resolution shall become part of a formal application to the Great Lakes Guardian Community Fund. CARRIED

b) Status of Ice resurfacing machine at the Deseronto Community Centre

Deputy Mayor Zieman requested support from Council to proceed with the analysis/review of purchasing a new or used Olympia and present back to the next Council meeting.

Resolution 13-12-09

Moved by: C Zieman Seconded by: E Tumak

THAT Council refer the purchase of a replacement Olympia to the Recreation Committee and request a staff report to Council for the November 2012 meeting. CARRIED 11.3 Economic Development and Emergency Services

The Mayor updated Council that he recently attended the Mutual Aid Fire meeting and encouraged Council to attend a future meeting if they ever get the opportunity.

a) Recommendation for Deseronto Marina Feasibility Study and preparation for Environmental Assessment terms of reference

Resolution 13-12-10

Moved by: D Tompkins Seconded by: E Tumak

THAT Deseronto Town Council approve and adopt the Marina/Waterfront Development Feasibility Study prepared by RFA Planning Consultant Inc., Shoreplan Engineering Limited and Touristics dated June 2012, upon completion of approved revisions; and

FURTHER THAT as per the previously approved funding agreement with TRENVAL EODP for 50% ($25,000), Deseronto Council proceeds with issuing a Request for Proposals for the preparation of the Marina Environmental Assessment Terms of Reference (EA TOR); adhering to the required project completion deadline of Feb 28th, 2013. CARRIED

b) Inquiry from Hastings County to determine whether Council has any interest in attracting a new physician to the community

Council members discussed whether the Town would be interested in obtaining a new family physician in the community. CORPORATION OF THE TOWN OF DESERONTO

COUNCIL MINUTES

OCTOBER 9, 2012 – 9:00 A.M.

Council suggested that the County Administration be notified of the Town’s interest at the earliest convenience.

Resolution 13-12-11

Moved by: C Zieman Seconded by: E Tumak

THAT Council instruct the Mayor to inform Hastings County CAO, Jim Pine, that the Town of Deseronto is willing and hopeful in obtaining a new family physician for the Municipality. CARRIED

11.4 Cultural and Social Services

a) Ratification of approval for a proposed work plan from Heartland Environmental Design for a shoreline naturalization project in Centennial Park

Resolution 13-12-12

Moved by: C Zieman Seconded by: E Tumak

THAT Council authorize the Shoreline Naturalization Project for Centennial Park (west end) as presented by Heartland Environmental Design.

FURTHER THAT Council request to have the excavation work be quoted separately by the project team to allow for discussion as to whether the Town can complete the project;

FURTHER THAT Council request to have municipal representation in the selection of the plantings that will be chosen for the location. CARRIED

b) Library public notice

The Deputy Mayor expressed his displeasure with the sign that is posted on the Library door regarding budget cuts by Council.

The Mayor has informed Council he will be attending the Library and request that the notice be removed from the library door.

12. UNFINISHED BUSINESS

13. NEW BUSINESS

a) List of Municipal properties for consideration by Council to declare as surplus.

CORPORATION OF THE TOWN OF DESERONTO

COUNCIL MINUTES

OCTOBER 9, 2012 – 9:00 A.M.

Community Development Officer, Dana Valentyne, reviewed the list of Municipal properties and her recommendations for the properties.

Resolution 13-12-13

Moved by: D Tompkins Seconded by: E Tumak

THAT Council accept the recommendations of the Community Development Officer to declare the attached properties as surplus.

FURTHER THAT Council instruct the Community Development Officer to provide a project plan for the November Council meeting recommending the preferred method of disposing of the Town properties. CARRIED

14. MOTIONS & NOTICES OF MOTION

15. IN CAMERA

- Personnel - Finance

Resolution 13-12-14

Moved by: C Zieman Seconded by: D Tompkins

THAT Council, as required under Section 239(1) of the Municipal Act, rise and move in-camera for the purpose of discussion of personnel and financial matters. CARRIED

16. MOTION TO CONFIRM ACTIONS TAKEN “IN-CAMERA

Resolution 13-12-19

Moved by: C Zieman Seconded by: E Tumak

THAT Council, as required under Section 239 of the Municipal Act, confirm the actions taken In-Camera. CARRIED

17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL

Resolution 13-12-20

Moved by: C Zieman Seconded by: E Tumak

CORPORATION OF THE TOWN OF DESERONTO

COUNCIL MINUTES

OCTOBER 9, 2012 – 9:00 A.M.

THAT by-law 28-12, being a by-law to confirm the proceeding of the October 9, 2012 Council meeting, having been read a first and second time, be finally passed this 9th day of October, 2012. CARRIED

18. MOTION TO ADJOURN

Resolution 13-12-21

Moved by: E Tumak Seconded by: D Tompkins

THAT the Council meeting of October 9, 2012 be adjourned. CARRIED

______MAYOR

______CLERK