Article VI. Section 6.4: Physical Resources

Committee Members

Carol B. Diminnie, Chair Dean, Graduate School

Terence A. Dalrymple, Editor Department of English

Don Abell Alumnus

Molly J. Allison Department of Nursing

Marc Cossich University Police

Jay Halbert Physical Plant

Pamela S. Lee Department of Music

John H. Nicholson Department of Communications, Drama, & Journalism

Satcha Pretto Undergraduate Student

Virgie Sellers Alumnus

Catherine W. Talley Department of Mathematics

VI-54 6.4. Physical Resources

This section presents the Self-Study Physical Resources Committee‟s evaluation of Angelo State University‟s physical resources, space management, maintenance of buildings, grounds, and equipment, safety and security, and facilities master plan. It does not discuss instructional support equipment such as computers or library acquisitions because the Library and Learning Resources Committee and the Instructional Support/Information Technology Committee examine these resources in sections 5.1, 5.2, and 5.3. The Committee finds that the University‟s physical resources comply with the standards in the Criteria.

Physical resources, including buildings and equipment used both on campus and off campus, must be adequate to serve the needs of the institution in relation to its stated purpose, its programs and activities.

The University is in compliance.

Angelo State University (ASU) had an enrollment of 6,309 students in the Fall 2000 semester. To support these students as they pursue degrees in a wide variety of programs in many fields of study, ASU has a 268-acre campus with a physical plant valued at $162,350,000. Sixty-one percent of the buildings have been either constructed or renovated within the last twenty years. This report describes all the major facilities, and the Campus Master Plan contains a comprehensive list.

As the mission statement specifies, “Angelo State University is committed to providing a wide range of high quality academic programs and strives to develop in its students those qualities which will enable them to enrich their personal lives, improve their abilities to serve and contribute to society, and become leaders in their professions and in their communities.” The physical resources described below are adequate to support these high quality programs and their supporting activities.

Buildings for Instruction

Nine on-site buildings, totaling 563,073 square feet, are mainly used for instructional purposes. These buildings house the academic departments and include classrooms, computer laboratories, science laboratories, art studios, music practice rooms, large lecture halls, and other facilities necessary for the education of students. Table 6.4.a lists particulars for each of the nine buildings.

VI-55 Table 6.4.a

On-site Buildings for Instruction

Building Name Building Use Total area (Space assignments are projected to change in Fall, 2001.) square feet Academic Academic (English, History, Modern Languages, 58,632 Psychology and Sociology) Academic support (computer laboratory, modern language laboratory, networked writing classroom) Carr Education-Fine Arts Academic (Art and Music, Education, Drama*) 80,184 Academic support (modular theater, recital hall, band hall, music practice rooms, art studios, interactive video classroom) *The Communications, Drama, and Journalism Department faculty and facilities are divided between the Hardeman and Carr buildings. Cavness Science Academic (Biology, Chemistry) 82,543 Academic support (science laboratories, large lecture hall) Continuing Studies Center Academic support (Adult and Continuing Education, 2,592 individualized testing) Hardeman Administration- Academic (Communications, Drama, and Journalism) 24,592 Communication/Journalism Academic support (computer laboratory, television laboratory, student newspaper facilities, photo laboratory) Admissions and Retention, Registrar, Student Life, Educational Opportunity Services, Residence Life, Veterans‟ Affairs Mathematics-Computer Academic (Computer Science, Mathematics) 86,248 Science Academic support (computer laboratories, distance learning facilities, multi-media center, auditorium) West Texas Disaster Recovery Center (see chapter 4- Outreach) Center for Human Academic (Kinesiology) 81,325 Performance Academic support (gymnasium, pool, weight room, dance studio, racquetball courts) Rassman Business Academic (Accounting, Economics, and Finance, 62,162 Aerospace Studies, Business Administration, Government) Academic support (computer laboratories, microcomputer services center, Information Technology, International Trade Office, Small Business Development Center) Vincent Nursing-Physical Academic (Agriculture, Nursing, Physics, Physical 84,795 Science Therapy, Graduate School) Academic support (science laboratories, computer laboratories, cadaver laboratory, planetarium)

VI-56 In addition to these buildings, plans are underway for a new cadaver laboratory, which is temporarily housed in the Vincent Building, to support the newly established Physical Therapy Department. An expansion of the library, a new art building, and an expansion of the science building are also in the Campus Master Plan.

Other Buildings

ASU‟s on-site buildings also include the Administration Building, the University Clinic, the Food Service Center, the Physical Plant complex, the University Police station, the Porter Henderson Library, the Alumni Affairs building, and the recently renovated Houston Harte University Center (UC).

The UC was reopened during the Fall Semester 2000 after being closed for renovations for almost two years. Renovations costing $9.2 million increased the floor space from 96,000 square feet to 130,000 square feet. The UC is now a beautiful building with state-of-the-art technology and modern, comfortable meeting rooms that the entire ASU community may enjoy. These new facilities, which can be reserved for conferences, accommodate as many as one thousand participants and afford up to fifteen breakout rooms for educational sessions.

The UC also houses a credit union, which makes on-campus banking possible for the first time at ASU. Student organizations and clubs now have office space with computers in the UC‟s Ram Central Station. The Dr. Ralph R. Chase West Texas Collection (WTC) moved from the library to the UC during the Fall Semester 2000. The mission of the WTC is to collect, store, preserve, and make accessible for scholarly research selected historical and genealogical manuscripts, records, books, and pictorial and other related materials. Table 6.4.b provides details about on-site buildings primarily used for purposes other than instruction.

VI-57 Table 6.4.b

Other On-Site Buildings

Building Name Building Use Total area square feet Administration Personnel Office, Academic Affairs, Carr 39,202 Scholarship Office, Financial Aid Office, Fiscal Affairs, Institutional Planning, Research and Assessment, Internal Auditor, News and Information, Risk Management, University Relations and Development, Offices for the President and Vice-Presidents Clinic Student health provider, counseling services 8,119 Food Service Center Chartwell‟s Cafeteria and Food Court 20,982 Physical Plant complex Building and Vehicle Maintenance, Equipment, 34,489 Warehousing and Grounds Police Campus security, vehicle registration and parking 1,200 Porter Henderson Library 1.2 million holdings, Language Learning 78,926 Laboratory, computer laboratory Alumni Affairs Alumni Relations 1,500 Houston Harte University ASU Bookstore, Chartwell‟s Dining and Catering 130,000 Center Services, Food Court and Snack Bar, Concho Educators Federal Credit Union, West Texas Collection, Ram Central Station, Post Office, Center for Career Development, Game Room, Student Life Office, Student Senate, University Center Director's Office, UC Program Office

Residence Halls

ASU has eight residential halls, including two ten-story high rises and one apartment complex. About 60% of the dorm rooms are wired for Internet access, and plans are underway to wire all the rooms within the next two to three years.

The total capacity for these halls is 1,612. In the Fall, 2000 semester, 1,481 students lived on campus, which represents a 92% occupancy rate. The current residential halls are adequate to house the number of students who either choose to live on campus or are required to live on campus. The table below specifies the type and occupancy rates of ASU student housing.

VI-58 Table 6.4.c

Residence Halls

Residence Hall Description 2000 Fall Term Occupancy Carr 2 students/room suite arrangement 81 out of 98 Mayer 1 student/room, upperclassmen 33 out of 43 Runnels 1 student/room, upperclasswomen 40 out of 41 Men‟s High Rise 2 students/room suite arrangement 394 out of 457 Women‟s High Rise 2 students/room suite arrangement 456 out of 465 Massie Men‟s 2 students/room, upperclassmen 171 out of 178 Massie Women‟s 2 student/room, upperclasswomen 172 out of 178 Vanderventer Apartments 4-student/2 bedroom apt. 134 out of 152

The Student Development Services subcommittee is charged with evaluating the quality of the residence halls under “Student Development Services” (Section 5.4.3.4).

Physical Activity Facilities

Because of the identified need for increased physical activity facilities (see ASU‟s 1990 Self Study Report), in the past ten years Angelo State University has completed several expansion projects including soccer fields and two new lighted softball fields for women‟s athletics. A new all-weather outdoor basketball and recreational pavilion is located adjacent to the Men‟s and Women‟s High Rise Residence Halls. The athletic needs of students are also met with the Center for Human Performance, the 16,824 square foot Athletic Field House, the Multipurpose Sports Complex, intramural fields, and tennis courts (six of which are lighted).

Current construction includes the 135,000 square foot $21 million Junell Center. When completed, the new facility will provide a first-class setting for educational, cultural, social, and athletic events for audiences up to 6,500. The Center will enable ASU to bring commencement activities, currently staged off campus in the city‟s coliseum, home to the campus.

Off-Campus Facilities

ASU‟s off-campus facilities include the Management, Instruction, and Research Center (MIR Center), access to the Texas A&M University Research and Extension Center, the West Texas Training Center (WTTC), the San Angelo Museum of Fine Arts Education Center (the Ceramics Studio), the ASU Lake House, and the President‟s Residence.

The MIR Center is located on the north shore of O.C. Fisher Reservoir, six miles from San Angelo. A multi-million dollar complex at the Center includes four instructional and research laboratories for animal science, animal anatomy and physiology, animal reproduction, animal nutrition, wildlife

VI-59 management, wool and mohair technology, and plant and range sciences. The MIR Center operates under a twenty-five-year lease from the U.S. Corps of Engineers, Department of the Army.

The Texas A&M University Agricultural Research and Extension Center is located adjacent to the MIR Center and is available for specialized instructional needs of ASU students majoring in Animal Science.

The WTTC is a collaborative educational effort involving ASU, Howard College, the San Angelo Independent School District, and the City of San Angelo. The purpose of the WTTC is to assist West Texas and the Concho Valley in developing a trained and qualified workforce. The WTTC is housed in the old Levi Strauss Building on the north side of San Angelo. The building is being remodeled in three stages. Once remodeling of the building is complete, students will be able to enroll in a number of technical courses and programs as well as Adult and Continuing Education courses. Howard College classes began at the WTTC in January of 2001 in the Stage I remodeled area. ASU is the fiscal agent of the WTTC; the University does not offer any credit-bearing courses there.

The city of San Angelo in collaboration with ASU completed a 26,832 square foot Museum of Fine Arts in 1999. ASU contributed approximately $5.5 million to its construction and operates a 2,889 square foot Education Center that houses a state-of-the-art ceramics studio and offices for the Art faculty.

Angelo State‟s Lake House is located on approximately four acres of property leased from the city of San Angelo at the northeast shore of Lake Nasworthy. Facilities include a recreation center containing 3,114 square feet, a boat dock, volleyball courts, playground equipment, and a staff residence. Facilities are used mainly for recreational purposes and meetings.

The President‟s residence has 7,500 square feet of space and is located about two blocks from the campus. Meetings, social functions related to University events, and faculty get-togethers are also held in the President‟s home.

ASU also uses the Education Building at Goodfellow Air Force Base to teach classes. Members of the armed forces, as well as other ASU students, may take classes on base.

Plans are underway for the construction of the Rao Alumni and Visitors Center. Funded by the ASU Alumni Association, this new facility will be home to ASU alumni, will include a ballroom and a computer laboratory, and will house the Small Business Development Center.

Survey Results for Physical Resources

In the Fall, 2000 semester, faculty, administration, staff, and students were asked to complete surveys for the self-study. The faculty, staff and administrators overwhelmingly replied that the campus is

VI-60 pleasing (modes of 4, 5, 5, respectively, where 4=agree and 5=strongly agree). Both graduate and undergraduate students responded that the University provides appropriate physical facilities to support the educational programs (medians and modes of 4). Further, the majority of the faculty stated that the physical environment contributes to effective learning (median and mode of 4).

As the surveys and the other cited documentation demonstrates, the physical resources at Angelo State University are more than adequate to serve the needs of the institution in relation to its stated purpose, its programs and its activities.

6.4.1 Space Management

Space allocated to any institutional function must be adequate for the effective conduct of that function.

The University is in compliance.

The Campus Space Planning Committee consists of the vice presidents, academic deans, the Administrative Assistant and Coordinator of Special Activities, the directors of Athletics and of Information Technology, a Faculty Senate member, and two students. The Committee evaluates space allocation/reallocation requests and recommends action to the President. The Vice President for Academic Affairs chairs this committee. The responsibilities of this committee are

1. to develop a process for the permanent assignment of campus space; 2. to recommend allocation of space to the President based on this process; 3. to serve as an advisory group to the President and the architectural consultant for the Campus Master Plan.

Under the former Vice President for Academic Affairs, the committee did not meet formally, but the polled members recommended the following space changes: relocation of the Government and Agriculture Departments, new space for the English Department, assignment of the former Home Economics Cottage to Continuing Studies, and assignment of space to the new Physical Therapy Department. The President approved the committee‟s recommendations. Under the current VPAA, the committee has begun meeting formally.

The President makes all major space decisions at the University level. Depending upon the type of construction (new building construction or renovation) and the cost of each project, the President‟s decision is either final or is sent to the Texas Higher Education Coordinating Board (THECB).

The decision to seek new construction projects begins when the need for new space becomes large enough to justify consideration. The decision-making process involves analyses of many factors-cost

VI-61 effectiveness, necessity and centrality of programming needs, overall costs, alternative solutions, internal and external constraints, funding options, debt service, and competing initiatives.

Ideas/requests for new construction can begin at any level but must eventually receive approval from the appropriate unit head, dean, and vice president, and then from the president, chancellor, Board of Regents, and Coordinating Board. Approval for projects above the thresholds established by the Coordinating Board requires that the projects be included in the Campus Facilities Master Plan. Funding for approved projects must be included in the University‟s Operating Budget.

Similarly, ideas/requests for space renovation can begin at any level, but must eventually receive approval from the unit head, dean, vice president and president, and funding must be included in the University Operating Budget. If the renovation project is large enough in cost or scope, approval by the chancellor, Board of Regents and Coordinating Board may be required.

Results from the Fall 2000 Self-Study Surveys of students, administrators, faculty, and staff show some mixed responses in regard to facilities, as the following table demonstrates.

Table 6.4.1.a

Survey Results for Space Management

Faculty Responses Median Mode Question % SD % D % NS % A % SA 4 4 Office space is adequate. 6.1 22.2 8.1 54.8 9.1 4 4 Classrooms are adequate. 4.7 10.4 39.9 36.3 8.8 3 3 Laboratories are adequate. 11.6 18.2 7.1 43.9 19.2 3 4 Storage space is adequate. 17.8 27.9 15.2 31.0 8.1 (Library) Physical facilities meet 4 4 0.5 3.0 6.6 67.0 2.8 my needs.

Undergraduate Student Responses Median Mode Question % SD % D % NS % A % SA University provides appropriate 4 4 1.6 10.2 14.5 54.5 19.2 physical facilities. Library physical facilities meet 4 4 1.5 4.2 17.1 50.2 27.0 my needs. Space allocation is adequate and 4 4 3.0 10.1 5.2 57.7 24.0 appropriate for classrooms. Space allocation is adequate and 4 4 3.2 7.1 14.7 54.0 21.0 appropriate for labs.

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Master’s Student Responses Median Mode Question % SD % D % NS % A % SA University provides appropriate 4 4 2.4 6.7 12.1 54.5 24.2 physical facilities. Library physical facilities meet 4 4 0.6 3.0 4.2 57.6 34.5 my needs. Space allocation is adequate and 4 4 3.0 4.8 3.6 55.7 32.9 appropriate for classrooms. Space allocation is adequate and 4 4 5.4 3.4 15.6 47.6 27.9 appropriate for labs.

Staff Responses Median Mode Question % SD % D % NS % A % SA Office/work space is adequate 4 4 11.5 20.0 3.0 41.8 23.6 for me to do my job. Storage space is adequate for me 4 4 18.8 22.4 4.2 37.6 17.0 to do my job.

Administrator Responses Median Mode Question % SD % D % NS % A % SA 2 2 Office space is adequate. 10.5 47.4 10.5 21.1 10.5 1 1 Storage space is adequate. 52.6 23.7 15.8 7.9 0.0 1- SD= Strongly Disagree, 2- D= Disagree, 3-NS= Not Sure, 4- A= Agree, 5-SA= Strongly Agree

Overall, responses from all constituents except administrators show a favorable attitude towards space management on campus. The most frequent response regarding adequacy of office space, classrooms, laboratories and storage space was “agree” (mode of four for all items). A majority of administrators (which includes department heads) disagreed that office space and storage space were adequate (modes of two and one, respectively). Storage space, as reported by faculty and staff, although adequate overall (modes of four), shows some deficiencies in certain areas of campus, as 46% of faculty and 41% of staff disagreed or strongly disagreed that storage space is adequate.

Student satisfaction with the physical facilities was high overall, both on the graduate and undergraduate levels. Modes of 4 were reported for University physical facilities, library physical facilities, classroom space, and laboratory space. Faculty considered the laboratories and library physical facilities to be adequate for meeting their needs, reporting a 63% and 90% favorable rating, respectively.

The Space Projection Model for Public Universities, Technical Colleges, and the Lamar Centers distributed by the THECB, Division of Finance, Campus Planning and Research, predicts the educational and general (E&G) space required for a public university or technical college to fulfill its mission of teaching, research, and public service (November, 1998, p. 2). The space needs are divided into five categories: teaching, library, research, office, and support space.

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The spaces at Angelo State University were evaluated using the space projection model. Table 6.4.1.b contains the results.

Table 6.4.1.b.

Predicted and Actual Square Footage

Angelo State University (Fall 2000) Surplus/Deficit Surplus/Deficit Predicted St. Ft. Actual Sq. Ft. St. Ft. Percentage Teaching 270,404 261,517 -8,887 -3.28% Library 83,250 78,209* -5,041 -16.49% Research 15,822 13,110 -2,712 -17.1% Office 123,964 99,638 -24,326 -19.6% Support 44,410 43,856 -554 -1.2% Total 537,850 499,664 -38,186 -7.64% *This figure represents 64, 392 sq. ft. of assigned area in the library building plus 13,817 sq. ft. of the West Texas Collection, located in the UC.

All of the space categories are deficient based upon the predictions established by the THECB. Teaching and support space essentially meet predictions of the recommended square footage. Research, library and office square footages are deficient by between 16.49% and 19.6%.

Funding has been approved for the expansion of the library and of the Cavness Science building, and the Junell Center is scheduled to open by the end of 2001. The library addition will provide faculty office space, in addition to housing the Center for Academic Excellence and library space. Moreover, the Junell Center will contain office space that may be used for a variety of University administrative or academic needs. These three building projects should bring the research, office, and library space to within the predicted space.

As another means of evaluating the adequacy of space management, Table 6.4.1.c provides information about classroom and class laboratory utilization.

VI-64 Table 6.4.1.c

Classroom and Class Lab Utilization Summaries*

Fall 1999 Fall 1999 Fall 2000 Number of Average Average Class Labs/ Weekly Hours Weekly Classrooms of Use Hours of Use Class Lab Utilization 39 26.7 hrs.** 14.0 hrs. THECB State Standard for Classroom Use 25.0 hrs. 25.0 hrs. Hours of use above/(below) the THECB +1.7 hrs. -11.0 hrs. State Standards Average Class Lab Utilization - Public 19.3 hrs. 19.5 hrs. Universities **Probably incorrect data

Fall 1999 Fall 1999 Fall 2000 Number of Average Average Class Labs/ Weekly Hours Weekly Classrooms of Use Hours of Use Classroom Utilization 81 27.8 hrs. 27.7 hrs. THECB State Standard for Classroom Use 38.0 hrs. 38.0 hrs. Hours of use above/(below) the THECB -10.2 hrs. -10.3 hrs. State Standards Average Classroom Utilization - Public 30.5 hrs. 32.6 hrs. Universities *Source: Institutions' Facilities Inventory and Fall 1999 CBM005 Building and Room Use Report **Probably incorrect data

Angelo State University‟s class laboratory and classroom utilization rates rank twenty-eighth highest and twenty-ninth highest, respectively, among the thirty-four public universities included in the list. Two reasons may explain the low usage averages. The high employment rate of our students precludes scheduling very many afternoon classes. Several labs are so specialized that only one type of activity may be scheduled in that space (i.e. cadaver lab, cell biology lab).

Faculty, staff and students indicate general satisfaction with the physical facilities, while administrators were more critical of the adequacy of office spaces and classrooms. Both faculty and staff expressed a need for more storage space. Current and planned expansions will ease the office problem. Conversion of the Field House to a storage facility as soon as the Junell Center opens will ease the storage space problem. In practice, ASU‟s physical spaces are currently adequate.

VI-65 6.4.2 Buildings, Grounds, and Equipment Maintenance

An institution must have a plan for the upkeep of its property. At a minimum, the plan must address routine, preventative and deferred maintenance of buildings, equipment and grounds.

The Director of the Physical Plant generates a five-year master plan, called the Five Year Deferred Maintenance Plan, for scheduled and preventative maintenance every budget cycle. This plan is kept on file in the Physical Plant office and in the Fiscal Office.

The plan is designed in keeping with the mission of the Physical Plant: to provide the University with a physical environment supportive of the institutional focus on quality education and of the Physical Plant‟s goals: to maintain building structures and mechanical systems, keep buildings clean and safe, maintain the grounds and keep all associated equipment safe and in proper working order.

The Physical Plant has four major departments: Administrative Support Staff, Grounds Maintenance, Housekeeping, and Trades (such as heating and air conditioning, plumbing, electrical, automotive, painting). The plant presently employs over seventy employees. All plant employees report to the Physical Plant Director and the Physical Plant Assistant Director, who report to the Vice President of Fiscal Affairs. The Physical Plant Director and Assistant Director use consulting engineers, architects, contractors, and other professionals as required to complete assigned projects or tasks effectively and efficiently.

The Plant staff performs most of the normal maintenance. However, major work will be contracted due to financial or time constraints. Some routine maintenance of the grounds and custodial services are contracted. All of the Physical Plant shops are involved in maintenance, minor construction, and/or custodial and setup duties.

The Physical Plant maintains a large storage warehouse for supplies, materials, and staging for large projects. Plans are presently in place to convert the Field House (22,324 sq. ft.) for use as a warehouse and storage facility by January 2002.

Where appropriate, it should verify the estimated costs of maintenance as well as when and how it is to be performed. There should be a written schedule for regular maintenance activities and a written record of projects completed. The plan must be operational and evaluated annually.

The University is in compliance.

Annual budgets are prepared and submitted in March for approval in August. The Physical Plant Director generates planned projects for annual budgets with input from Physical Plant staff,

VI-66 University Housing, department heads, and administrators. The Physical Plant operates on a budget of over seven million dollars a year, including utilities. Over the past five years, the Physical Plant has increased its preventative maintenance program, which has reduced the number of after-hour calls and emergencies. The Physical Plant maintains annual service contracts on its chillers, boilers, EMS systems, fire alarm and sprinkler systems, and elevators. The Physical Plant documents all planning and budget matters and submits them to the Vice President for Fiscal Affairs. The Vice-Presidents, President, Board of Regents, and Coordinating Board evaluate and approve these projects and budgets, and records are kept at the Physical Plant and the Office of Fiscal Affairs.

A facilities management software program tracks work orders received and generated by the Physical Plant. This automated system also tracks other items: inventory, equipment repairs, automotive repairs, and employee hours. Faculty, staff, administrators and Physical Plant employees generate work orders, and once these are generated, shop supervisors assign the work to individual workers according to skill levels. Workers receive and order supplies at the central stores supply window, and bar coding tracks these supplies. All supply inventories are also tracked by bar coding that integrates with the automated work order system.

Maintenance of buildings, grounds and equipment is proactive, planned, and documented. The facilities management system allows continuous tracking, evaluation and upkeep of routine, preventative and deferred maintenance for the University. Maintenance schedules are available in the Physical Plant office.

The Five Year Deferred Maintenance Plan is evaluated monthly by the Physical Plant Administration to determine if projects are completed in a timely manner to meet the goals of the Plan. Projects that cannot be completed during their planned budget cycle will be re-evaluated and scheduled for the next budget cycle. The Physical Plan also submits annual Institutional Effectiveness reports.

Survey Results for Buildings, Grounds, and Equipment Maintenance

Surveys were distributed to Administration, Faculty, and Staff addressing issues related to maintenance. Table 6.4.2.a reports results.

VI-67 Table 6.4.2.a

Survey Results for Buildings, Grounds, and Equipment Maintenance

Staff Responses Median Mode Question % SD % D % NS % A % SA The appearance of the campus 5 5 0 2.4 0.6 43.7 53.3 is pleasing. The buildings are adequately 4 4 4.8 19.3 6.6 52.4 16.9 maintained.

Administrator Responses Median Mode Question % SD % D % NS % A % SA The appearance of the campus 5 5 2.6 2.6 0 39.5 55.3 is pleasing. The buildings are adequately 4 4 8.1 13.5 5.4 37.8 35.1 maintained.

Faculty Responses Median Mode Question % SD % D % NS % A % SA The appearance of the campus 4 4 0.5 1.5 1.5 53.3 43.1 is pleasing. The buildings are adequately 4 4 3.0 14.6 13.1 52.0 17.2 maintained. 1-SD = strongly disagree, 2-D = disagree, 3-NS = not sure, 4-A = agree, 5-SA = strongly agree

The Staff, Administrative and Faculty surveys indicated that over 94% agree or strongly agree that the appearance of campus is pleasing and over 68% agree or strongly agree that the buildings are adequately maintained.

6.4.3 Safety and Security

The institution must take reasonable steps to provide a healthful, safe, and secure environment for all members of the campus community.

The University is in compliance.

ASU meets this imperative through the collaborative programs and initiatives of the University Health Clinic, Office of Risk Management, and University Police. The President and Vice Presidents provide strong and active support, as does the University‟s Administrative Council, Faculty Senate, and key departments such as the Physical Plant and Student Life. Additionally, surveys are conducted to determine if the campus community is satisfied with the levels of safety and security at this institution.

VI-68

Health Clinic and Health Insurance

For students, the Health Clinic provides appropriate care, including diagnosis, treatment, referral off- campus, and medical services on campus for routine illness, minor injuries, testing, immunizations, and counseling/health services. For faculty and staff, the University provides comprehensive health insurance.

Office of Risk Management

The Office of Risk Management provides comprehensive administrative policies and procedures related to workplace safety and health of state employees, as well as students and the public. These policies include hazard communication, fire prevention and protection, and emergency response. These plans were formalized in March 1998, and are now accessible on the Risk Management web site (http://www.angelo.edu/services/risk_management). The Physical Plant staff of craft workers have a separate manual of procedures and work practices (also on the Risk Management web site).

The State Office of Risk Management (SORM) monitors ASU safety and health activities and conditions by means of on-site audits and assessments of workers‟ compensation claims sent to Austin, Texas, for processing. This audit consists of OSHA-style facilities inspections, as well as program evaluations. No findings are unabated as of January 1, 2001, and the latest report (letter of March 10, 2000 “State Office of Risk Management Program Review”) is in the documents file. ASU‟s response to this letter is also in the file. An important indication of effectiveness of the loss control programs at ASU is the injury frequency rate for each fiscal year. SORM has four levels of awards for success as measured by improvement in reportable occurrence of accidents/injuries. ASU has won all four awards in the past four years culminating in the "Texas State Agency Excellence" award for fiscal year 1999. There is only one state agency selected for this award, referred to as the "Best of the Best" in the field of safety and health. Twelve state agencies who managed a 50% reduction in injury frequency were competing for the top award, which takes into consideration all administrative programs and initiatives.

During annual visits to the campus, the State Fire Marshal evaluates and monitors fire safety factors in compliance with the National Fire Protection Association‟s “Life Safety Code.” The latest report, entitled “Texas Department of Insurance State Fire Marshal‟s Office, Fifth Report on State University Fire Safety Projects, To the Senate Finance Committee and House Appropriations Committee,” (6) indicates that all previous findings by the fire marshal have been satisfactorily addressed as of January 1, 2001.

VI-69 University Police

The University Police Department provides crime prevention and control, criminal investigations, traffic and parking supervision, emergency first aid, the maintenance of public order, 24-hour-a-day patrol protection on campus, and other related services. The University Police work cooperatively with the local law enforcement agencies including the Tom Green County Sheriff‟s Department, San Angelo Police Department, Department of Public Safety, Customs, Border Patrol, and FBI. Each month all campus crime statistics are submitted to the Uniform Crime Reporting Bureau, Crime Records Division in Austin, Texas. Crime prevention programs dealing with campus safety tips, theft prevention, personal safety, and prevention of sexual assault are given to residence hall personnel and students each semester.

Table 6.4.3 summarizes the University‟s crime statistics from 1997-99. As Table 6.4.3.a indicates, ASU has a very safe and secure campus.

Table 6.4.3.a

Angelo State University Crime Statistics 1997-99

When there is a medical emergency on campus during normal working hours (9:00 a.m. –5:00 p.m.), University Police will bring a nurse from the health clinic to the emergency site. After 5:00 p.m., University Police will go to the emergency site and will contact emergency services (fire department) for assistance. More information about the University Police may be found on their web site

VI-70 (http://www.angelo.edu/faculty_staff/university_police.htm) and in the brochure included with the documentation for this section.

Campus Community Safety and Security Surveys

Surveys of faculty, administration, staff, and students (graduate and undergraduate) indicate that the majority is satisfied with services at the health clinic and campus security. Additionally, each group surveyed perceives the campus environment as safe and healthy. These survey results are summarized in the following table.

Table 6.4.3.b

Survey Results for Safety and Security

Faculty Responses Median Mode Question % SD % D % NS % A % SA 4 4 The environment at ASU is healthful. 0.5 6.0 16.6 54.3 22.6 4 4 The environment at ASU is safe. 1.0 4.5 12.1 59.3 23.1 4 4 The environment is secure. 2.5 5.0 14 59.3 19.1

Administrator Responses Median Mode Question % SD % D % NS % A % SA 4 4 The environment at ASU is healthful. 2.6 13.2 5.3 44.7 34.2 4.5 5 The environment at ASU is safe. 0 5.3 0 44.7 50.0 4 4 The environment is secure. 0 15.8 2.6 44.7 36.8

Staff Responses Median Mode Question % SD % D % NS % A % SA 4 4 My work environment is healthful. 11.4 18.7 12.7 42.2 15.1 4 4 My work environment is safe. 4.2 7.9 9.1 52.7 26.1

Graduate Student Responses Median Mode Question % SD % D % NS % A % SA 4 4 ASU provides a healthy environment. 0.6 0 3.0 52.5 38.9 4 4 ASU provides a safe environment. 0 1.2 6.64 38 17 4 4 I am satisfied with campus security. 3.1 6.2 26.7 51.6 12.4 4 4 I am satisfied with the health clinic. 6.0 5.3 28.0 44.0 16.7

Undergraduate Student Responses Median Mode Question % SD % D % NS % A % SA 4 4 ASU provides a healthy environment. 0.7 4.1 4.9 59.0 31.3 4 4 ASU provides a safe environment. 1.1 4.1 7.5 56.2 31.1 4 4 I am satisfied with campus security. 6.1 7.6 21.7 44.9 19.8 4 4 I am satisfied with the health clinic. 3.6 9.1 20.6 44.3 22.5 1- SD= Strongly Disagree, 2- D= Disagree, 3-NS= Not Sure, 4- A= Agree, 5-SA= Strongly Agree

VI-71

Administrative responsibility for environmental health and safety programs must be assigned.

The University is in compliance.

The Risk Management Specialist, reporting to the Vice President for University Relations and Development, is responsible for evaluation, assessment investigation, and tracking/trending of conditions relating to environmental health and safety. The specialist provides new employee orientation, conducts pre-employment physical capability assessment, and develops safety checklists for special events on campus. Other activities of the Risk Management Specialist include developing specialized training programs, conducting safety meetings, and monitoring activities/conditions. The Risk Management Specialist acts as a liaison for state audits for Risk Management and fire protection, and coordinates/implements abatement activity to insure compliance with applicable standards and guidelines. All audit findings are addressed by specific actions designed to achieve closure.

A comprehensive safety plan must be developed, implemented, and evaluated regularly. The plan should give special attention to the adequate provision and use of safety equipment in laboratories and other hazardous areas; to the modification of buildings, if necessary, for easy egress in the event of fire or other emergency; and to familiarizing all building occupants with emergency evacuation procedures.

The University is in compliance.

Safety at ASU is summarized in two documents--the Risk Management Health and Safety Policies (effective 10/98) and Physical Plant Health and Safety Procedures (effective 10/99). The Director of Risk Management is responsible for developing these comprehensive safety plans. These manuals constitute a formal plan to ensure compliance with all provisions and standards of governmental environment, health, and safety regulations. General information concerning safety issues is also included in the Student Handbook and the Faculty-Staff Handbook.

The Risk Management Health and Safety Policies document contains (inter alia) chapters entitled “Hazard Communication Program,” “Fire Prevention and Protection,” “Exposure Control, Blood Borne Pathogens,” “Health and Safety Protection,” and “Emergency Response” which give special attention to the adequate provision and use of safety equipment in laboratories and other hazardous areas; emergency evacuation plans; and fire prevention and protection.

Evaluation of risk management activities includes annual reviews with various groups representative of the campus population, including the Campus Safety and Security Committee, Academic Affairs Deans, the Administrative Council, and the Risk Management Emergency Response Team.

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6.4.4 Facilities Master Plan

The institution must maintain a current written physical facilities master plan that provides for the orderly future development of the institution and relates to other institutional planning efforts.

The University is in compliance.

ASU maintains a current written facilities master plan (Campus Master Plan 1998-2003), a continuation of previous facilities master planning efforts. This comprehensive systematic campus plan is the basis for short-term and long-term campus development. The Campus Master Plan is a direct result of a team effort that includes the University President, the University Vice Presidents, and the Physical Plant Directors in consultation with University architectural services (DMS Architectural Services) under the guidelines of The Texas State University System‟s (TSUS) Board of Regents. The initial Campus Master Plan was developed in 1964 to guide the growth and expansion of the newly authorized four-year college. The current plan was authorized in June, 1997, by the Board of Regents, The TSUS, and served to update information regarding the existing campus and to guide future planning for continued growth and development of the University. The data and resulting recommendations were presented to and approved by the Board of Regents‟ Planning Committee March 10, 1998. The planning period used coincides closely with that used by the State Legislature to fund Educational and General building projects through the State Higher Education Assistance Fund. The future orderly development of the institution is assessed every five years, when the plan is reviewed and revised to encompass long-term educational and financial plans related to physical resources. Ongoing development is closely assessed annually. Campus Planning Master Plan reports made by the Vice President of Fiscal Affairs include the following:

New construction, Major R & R, Infrastructure, and Land Acquisitions; Assessment of Deferred Maintenance and Demolition Needs; Deferred Maintenance Five Year Plan 2001 to 2005; Deferred Maintenance Expenditure FY 2000.

Thus, ASU is in compliance with the SACS requirement for a facilities master plan.

VI-73 Findings

Strengths

1. ASU has an attractive, modern, well-maintained campus. 2. The University has adequate facilities to meet the goals of the institution (especially when the new building projects are completed). 3. The University has a very safe and secure campus. 4. ASU has several collaborative partnerships with state and city initiatives (West Texas Disaster Recovery Center, West Texas Training Center, San Angelo Museum of Fine Arts). 5. The University relies on a minimal number of outside contractors for maintenance, reducing response time for repairs. 6. The University has a well-qualified and licensed police force. 7. The University has a credentialed, dedicated risk management function keeping a focus on adequate, effective loss control systems.

Weaknesses

1. ASU has a shortage of storage space. 2. The University‟s research and office space square footages fall below that predicted by the Texas Higher Education Coordinating Board space model.

Recommendations and Suggestions

The Self-Study Steering Committee finds that ASU is in compliance with all requirements in Section 6.4 and therefore makes no recommendations or suggestions.

VI-74 Section 6.4—Physical Resources Compliance Grid

Must Statement Compliance Documentation Status 6.4 Physical Resources Physical resources, In ASU Campus Master Plan 1998-2003 including buildings and Compliance ASU Self Study Survey (Fall 2000) equipment both on and off campus, must be adequate to serve the needs of the institution in relation to its stated purpose, programs and activities. 6.4.1 Space Management Space allocated to any In Space Projection Model for Public institutional function must Compliance Universities, Technical Colleges, and be adequate for the effective the Lamar Centers conduct of that function. ASU Self Study Survey (Fall 2000) THECB Institutions‟ Facilities Inventory and Fall 1999 CBMOO5 Building and Room Use Report 6.4.2 Building, Grounds and Equipment Maintenance An institution must have a In Five-Year Deferred Maintenance Plan plan for the upkeep of its Compliance Automated Preventative Maintenance property. System ASU Self Study Survey (Fall 2000) At a minimum, the plan In Five-Year Deferred Maintenance Plan must address routine, Compliance Automated Preventative Maintenance preventative and deferred System maintenance of buildings, ASU Self Study Survey (Fall 2000) equipment and grounds. The plan must be In Five-Year Deferred Maintenance Plan operational and evaluated Compliance Automated Preventative Maintenance annually. System ASU Self Study Survey (Fall 2000) 6.4.3 Safety and Security The institution must take In Texas State Agency Excellence Awards reasonable steps to provide Compliance ‟96-„99 a healthful, safe and secure Administration Surveys environment for all Faculty Surveys members of the campus Staff Surveys community. Student Surveys Physical Plant Health & Safety Procedures Risk Management Health & Safety Policies University Police Department Brochure Faculty-Staff Handbook, Chapter III, pp. 25-27

VI-75 Must Statement Compliance Documentation Status Student Handbook, pp. 48-54 Texas Dept. of Insurance State Fire Marshals Office, 5th Report State Office of Risk Management Program Review Letter Risk Management web site University Police web site “Texas Department of Insurance State Fire Marshals Office, Fifth Report on State University Fire Safety Projects, To the Senate Finance Committee and House Appropriations Committee” Administrative In Physical Plant Health & Safety responsibility for Compliance Procedures environmental health and Risk Management Health & Safety safety programs must be Policies assigned. University Police Department Brochure Faculty-Staff Handbook, Chapter III, pp. 26-27 A comprehensive safety In Physical Plant Health & Safety plan must be developed, Compliance Procedures implemented and evaluated Risk Management Health & Safety regularly. Policies University Police Department Brochure Faculty-Staff Handbook, pp. 26-27 Student Handbook, p. 50 6.4.4 Facilities Master Plan The institution must In ASU Campus Master Plan 1998-2003 maintain a current written Compliance ASU Strategic Plan for the 2001-2005 physical facilities master Period plan that provides for Campus Planning MP Report for orderly development of the Angelo State University institution and relates it to other institutional planning efforts.

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