ADMINISTRATIVE ARRANGEMENTS

I. THE EVENT C. Schedule

th th The 7 TAFISA World Sport for All Games 2021 A. The 7 TAFISA World Sport for All in will be held starting from June 18th Games until June 24th. The Opening Ceremony is scheduled to take place on Friday, June 19th. The Association for International Sport For All (TAFISA) is the leading international Sport for Please refer to the Program of Activities for All organisation, which manages and develops further details. Day-to-day Program of the “Sport for All Movement” around the Activities will be circulated prior to the events world. day.

TAFISA’s largest event, held every four years, D. Dress Code is the TAFISA World Sport for All Games, or TAFISA Games. a. Opening Ceremony Delegates are expected to wear uniform or TAFISA Games aims to: national costume during the Opening • Preserve and promote traditional sports Ceremony. and games which become the identity and cultural legacy of a nation. b. Formal Occasions • Encourage cooperation between Delegates are required to wear lounge suit countries. during formal occasions (e.g. Welcoming • Provide opportunities to exchange Dinner). experience. • Feel the joy. c. Exhibition Sessions Delegates are allowed to wear smart welcomes all delegates to the 7th casual attire during exhibition sessions. TAFISA World Sport for All Games. The appointment of Lisbon as host city was done d. Sport/Demonstration Events during TAFISA Congress in Budapest, Hungary Further information regarding dress code in November 2015. The first edition of this and attire for attending sport/ unique event was held in , in demonstration events can be found in the 1992, followed with () in Program of Activities. 1996, Hannover (Germany) in 2000, () in 2008, Siauliai () in II. HOW TO PARTICIPATE? 2012, and () 2016.

B. Venues A. Invited Delegations and Registration Process The 7th TAFISA World Sport for All Games Main th Events (including Opening Ceremony) will be During the 7 TAFISA World Sport for All held at the Belém area of the city of Lisbon. Games, there shall be 2 categories of participation namely Sports, Games and Please refer to the Program of Activities for Festivals; Global Forum, Conference and Fair. further details about venue activities.

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A.1. Games and Festivals 3. Amendments to the submitted official list should be communicated also in writing to Up to 10 (ten) persons of invited delegations the Organising Committee. are entitled to enjoy facilitation (free participation) provided by the Organising 4. Each person participating shall pay a Committee. Delegations coming with more Participation Fee with the following than 10 participants must pay the registration arrangements: fee for all additional delegates. Double/Triple Single A.2. Conference □ Level Others* (€ 350) (€ 500) □ Level 3* (€ 500) (€ 700) International Conference will be an event for □ Level 4/3* (€ 650) (€ 950) discussion and sharing ideas about subjects from the world of sport. This conference will The abovementioned Participation Fee take place on Tuesday, June 22nd. consists of: • 7 days, 6 nights accommodation, at the Please refer to the Program of Activities for appointed at level others*/3*/4* hotels. further details. Level Others* can be in 2* hotel, or Others like Youth hostel or similar facilities in A.3. Registration Process Twin, Triple, or rooms for 4, 6 or 10 persons, according with the availability All participants of the abovementioned and agreement between the delegation categories will need to register themselves and the organising commission. through the following process: • City tax not included, €2 per night, per person, payable locally. 1. Each participating delegation is advised to • Accreditation. appoint 1 (one) Delegation Contact Point • Access to venues. to administer the registration process, and • Breakfast at the hotel. to act on behalf of the delegation to • 7 days meals (Lunch and Dinner) establish communication with the • Airport return transfer upon arrival and Organising Committee. departure or airport reception and escort by a liaison officer on public transport to 2. Each delegation is required to fill the the hotel and return. Registration Form Stage 1 online at the • Public Transportation free pack in all website www.tafisalisboa.com, available Lisbon city area. from November 12nd. Registrations will be • Souvenir for each participant (hat, t-shirt, confirmed with the payment of 20% of the water container, backpack). fee for the total of the payed participants. Stage 2 must be completed with the • Hospitality desk at the airport and in the main event area. submission of the official nominal list of each delegation member with their respective copy of valid passports, online Proof of payment of Participation Fee along at the website of the games, with other details (payment on behalf, etc.) shall be submitted via e-mail to www.tafisalisboa.com, no later than February 15th, and will be confirmed with [email protected] the total payment. Payment of the Participation Fee shall be made before March 15th to the following account:

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Form, valid identity card or passport, and Account No.: 0004 7502 6558 signing the receipt form at the Registration Account Name: CONFEDERAÇÃO DO Counter/Desk. DESPORTO DE PORTUGAL IBAN No.: PT50 0007 0000 0047 5026 5582 Accreditation Counter/Desk will be set up at 3 the venue of the Games in Belém, Lisbon, Bank Name: NOVO BANCO, SA starting from June 18th, until June 24th, from SWIFT Code: BESCPTPL 09:00 AM – 06:00 PM.

A.4. World Walking Day Lisbon 2021 ID Badges must be worn at all times in venues. Access to certain area (e.g. changing/dressing World Walking Day (WWD) Lisbon 2020 will be room, backstage) will be denied to non- held for a 5 to 6 km route, located in Lisbon accredited individuals and those who make area, on June 20th. improper use of their ID Badges. Loss of ID Badge should be reported A.5. Visit Old Lisbon immediately to the Organizing Committee Secretariat. Once the identity of the Why Lisbon? participant is verified, re-issuance of the ID If you’re dreaming about your next trip to Badge will be made and the previous ID Badge Europe, come and discover Lisbon, a historical will no longer be valid. city full of stories to tell, where the sun shines 290 days a year and the temperature rarely C. Liaison Officer (LO) drops below 15°C. A city where you feel safe wandering around day or night, where the The Organising Committee will assign Liaison cuisine is dedicated to creating over a Officers (LOs) and Ushers, with the following thousand ways to cook the beloved bacalhau arrangements: (salted cod), and where you’ll find hotels and restaurants to suit every taste, budget and • Each participating delegation will be requirement. Discover Lisbon, a city full of assigned with 1 (one) Liaison Officer (1 LO authenticity where old customs and ancient for 1 delegation). The LO will assist the history intermix with cultural entertainment needs of the delegation, and to and hi-tech innovation. Lisbon is ageless, but communicate with the Organizing it loves company, as you’ll find out if you meet Committee. someone and ask them to explain, with lots of gestures and repetition, where the best place D. Cancellation is to listen to Fado. After all, Lisbon is famous for its hospitality and the family-like way it D.1. Cancellation of participation by welcomes visitors. Delegations (https://www.visitlisboa.com/en/p/why- In case a delegation cancels its participation lisbon) in the TAFISA Games, the following rules

apply: B. Accreditation • Cancellation before 30/03/2021: 70% Only registered delegations having submitted of the Participation fees will be their proof of payment (when applicable) will refunded; receive the accreditation to participate in the • Cancellation after 15/04/2021: 0% of events. the Participation fees will be Registered delegation may collect the ID refunded. Badges by presenting copy of Registration

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D.2. Force Majeure are denied visas to enter Portugal. It is recommended to apply for visas as early as In the event that the TAFISA Games have to be possible to ensure their delivery before cancelled due to any case of Force Majeure the Games and potential refund of the outside of TAFISA’s and the Organising Participation Fees according to the above Committee’s control, TAFISA and the schedule. Organising Committee shall not be liable or responsible to reimburse the Participation 7. Participants from particular countries are Fees and expenses that have already been not required to obtain visa prior to arrive accrued by delegations until the official in Portuguese territory, in accordance cancellation date. with Portuguese and European regulations. III. WELCOME TO LISBON, PORTUGAL 8. The Visa Programs and rulements of the Government Types of Visas - A. Visa and Travel Documents https://www.vistos.mne.pt/en/short- (https://www.vistos.mne.pt/en/) stay-visas-schengen/general- information/type-of-visas 1. All participating delegates are required to possess a passport that is valid for at least B. Hospitalities 6 (six) months from the date of entry into the territory of Portugal. ARRIVALS, AIRPORT PICK-UP AND LOCAL TRANSPORTATION 2. Passport must contain at least two blank visa pages. The ‘amendment’ and Participants are requested to make their own ‘endorsement’ pages at the back of the bookings and travel arrangements to and from passport do not count as blank page and Lisbon. cannot be used for visa and stamp for entry permit purposes. Lisbon is serviced by Humberto Delgado International Airport (LIS), situated in the city 3. Visa applications should be submitted in of Lisbon. advance to ensure time for competent authorities to make a decision. The Travelers to Portugal are not allowed to bring deadline to decide on a temporary stay in unauthorized items such as: Firearms, illicit visa application is 30 days. narcotics and drugs and all the usual official restrictions for the European Union. 4. Visa applications will be processed by Portuguese Embassies and Consulates once Airport return transfer will be provided upon all required documents are completed. arrival and departure, or airport reception and escort by liaison officer on public transport to 5. Please note that the letter of invitation to the hotel and return. th the 7 TAFISA World Sport for All Games Public Transportation free pack in all Lisbon does not automatically guarantee the city area. issuance of visa for entry into the Portuguese territory. PERSONAL ARRANGEMENT/TAXI

6. The Organising Committee shall not be Taxis are available 24/7 from the Hotels held liable in the case when delegations recommended by the Organizing Committee.

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Ask the Front Office to call for a taxi. Digital MEDICAL SERVICES platforms as UBER are available in Lisbon. Professional medical facility for participants EXTRA LUGGAGE/EQUIPMENTS will be provided at the venue for minor injuries and first aid. Participating delegation might want to bring their own sports and games equipment, and Any major treatment will be carried out at the they might come in uncommon / large size. local hospital, where a 24-hour medical service will be available and a general Delegations that wish to send uncommon / practitioner will be working on duty large equipment for the performances but throughout the day. cannot accompany the delegation by air, can send the equipment to the 7th TAFISA World The Organizing Committee will not cover costs Sport for All Games Organizing Committee of appropriate medical treatment for injuries Secretariat (see address page 7). and/or illness, whether it is related or not related by the sports/activities of 7th TAFISA MEALS World Sport for All Games.

Various restaurants and food stalls will be Every participant shall obtain a personal travel available, inside or nearby the venues, during health insurance prior arrival to Portugal and the event. sign a liability form beforehand.

The Organizing Committee will try its best to INTERNET FACILITIES meet international tastes, dietary restrictions and religious demands as far as possible. Wireless internet facilities are available in the venues, meeting rooms and media center. ELECTRICITY Office equipment and cabled internet facilities can be found at the business center Electric power supply is 220 volts in all regions at the recommended hotels. Delegations are of Portugal. Electrical sockets only fit with two responsible for all costs they incur at the pins rounded-tip plugs (technically known as business center. Type C, E, and F) or use adaptors. Alternatively, wireless internet is common in public areas throughout the city such as café, restaurants and shopping malls. Login credentials might be required to access the internet. KIDS AREA AND NURSERY ROOM NATIONAL CURRENCY AND PAYMENT To encourage participation of delegations at all levels, and to accommodate participants The national currency is the Euro (€). coming with family e.g. little children, the Organizing Committee will provide a area Money change is possible at the airports, within the venue for kids’ activities. banks, money changer, and most of the hotels.

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Major credit cards (MasterCard, Visa etc) are This event will be managed as a sustainable widely accepted at majority of shops, event reducing the ecological footprint and its restaurants, and hotels. Credit card payment environmental impact. will be carried out in Euro. We seek to encourage the use of public Standard banking hours are from 8:30 AM to 3 transport, not using disposable and non- PM, Monday to Friday. Several banks open recyclable plastics. their branches in shopping malls longer than office hour, a few are open on Saturdays. A tree will be planted for each registered participant. COMMUNICATIONS During the games there will be an activity of The country code for Portugal is +351 planting these trees, in places to be identified by the Municipality of Lisbon. Local SIM card can be purchased from various telecommunication shops. For short-term GENERAL PROGRAM usage by non-residents, only pre-paid SIM card can be purchased. 18 June • Arrival of Delegations IMPORTANT & USEFUL TELEPHONE NUMBER Emergency: 112 19 June • TSG & New Sports – Demonstrations in CLIMATE AND WEATHER the City • European Sports Industry Fair In Lisbon, during the autumn there are usually • Opening Ceremony sunny days with mild temperatures. • Delegations Dinner • Fun Zone LOCAL TIME 20 June st th Between October 1 and October 7 , the • Walking Day official time in Lisbon is Universal Time • European Sports Industry Fair Coordinated (UTC). • TSG & New Sports – Demonstrations in

the City SIGHTSEEING PROGRAM • Portuguese Cultural Night To make your journey to Lisbon and Portugal • Fun Zone as unforgettable as possible, sightseeing programs for the delegations are planned to 21 June take place during the course of the event. The • School Day delegations will have the opportunity to visit • European Sports Industry Fair some historic sites and iconic monuments in • Day of European Nations and Friends Lisbon. • European TSG Show • Fun Zone Further info regarding sightseeing program will be circulated prior to the event. 22 June • International Sport for All Conference SUSTANABILITY • TSG & New Sports – Demonstrations in the City Lisbon is the European Green Capital 2020. • Closing Ceremony

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• International TSG Show • Closing Party

23 June • Active and Sustainable Touristic Program • Peddy Paper

24 June • Departure of Delegations

CONTACTS

ORGANISING COMMITTEE

Website: www.tafisalisboa.com

E-mail: [email protected]

Address: Complexo de Piscinas, Av. Pierre Coubertin, Centro Desportivo Nacional do Jamor 1495-751 Cruz-Quebrada, Portugal

Phone: +351 211630681 / +351 211630674

We look forward to meeting you at The 7th TAFISA World Sport for All Games 2021 in Lisbon, Portugal!

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