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Appeal Letter Appeal Letter Summary of the Timeline Appeal Addendum OSDE Supplemental Online Course Provider List Edgenuity Awards Revised ABLE Appeal Application Sample Edgenuity Student E-mail Notice Sample Performance Dashboard News Release Statewide Virtual Charter School Board Virtual Charter Application Rubric Witness List Letter of Support from Senator Ralph Shortey State Board of Education Notice of Hearing Statewide Virtual Charter School Board Memorandum of Decision SB 267 Virtual Charter Application Checklist Statewide Virtual Charter School Board Oklahoma State Department of Education Virtual Charter Application Checklist Virtual Charter Applicant Reviewed by Submission Date Public Presentation Date Review date Board Decision Date Item/Question Satisfactory Unsatisfactory Mission & Organizational Structure 1. Mission Statement 2. Description of Organizational structure 3. Description of governing body 4. Financial plan for first three (3) years of operation 5. Description of personnel with financial responsibility 6. Description of hiring policy 7. Name of applicant 8. Description of facility 9. Description of grades being served 10. Technology Capacity—How would you describe your “Learning Management System?” What are the limitations of your LMS, and how will this affect your enrollment capacity? In the event of outages or complications with your LMS, what are the protocols designed to address those issues? How will you inform students and families of those protocols? 11. System Accessibility—Do you anticipate any Service Level Agreements (SLA)? If so, how would you describe your SLAs for system accessibility? If not, how will you ensure system accessibility? How would you describe your methods for securing and monitoring access to sensitive and confidential information? 12. How would you describe your anticipated student-to-teacher ratios? Measurement & Accountability 13. Outline of criteria designed to measure effectiveness of school 14. Promotion—How would you describe the criteria for promotion of students from one grade or course to the next? 15. Assessment—As a virtual school, how will you assess your students’ achievement? Where will you test students for the state assessments, and what are the detailed logistics for transporting children to that location? How will you ensure safety protocols during this testing time? How would you describe your formative assessments? How would you describe your “Response to Intervention” plan? 16. Enrollment—How would you describe the procedures for enrolling students? Will you run a lottery system? What space limitations do you anticipate? 17. Attendance—How do you anticipate recording attendance? How would you describe measuring students’ attendance? Community Engagement 18. Demonstration of support from residents 19. Completed Charter School Training 20. Parent Education & Engagement—How will you ensure the inclusion and involvement of parents in your school? How will you measure parent involvement? How will you orient parents to your education format? Student Services 21. Special Education—How would you describe your continuum of services for students with disabilities? How will you ensure that students with disabilities maintain access to general education curriculum? How will you ensure compliance with IEPs? 22. Course Delivery—How and when will students, teachers and staff interact with one another? Will courses be synchronous, asynchronous, or a combination of both? How would you describe the technology resources required of the students? How would you describe your plan for ensuring student access to those technology resources? What provisions will you make for students with inadequate technology resources? 23. How would you describe your compliance with 70 O.S. § 3-136 (A)(1)? Updated September 10, 2013 Rubric Virtual Charter Application Rubric 2013 Directions: This rubric is based on the Statewide Virtual Charter School Board approved Virtual Charter Application Checklist, the list that outlines the minimum requirements for Virtual Charter School Applications. To fill this rubric out, each item can be scored on a 4 point scale. Then, add the points together and divide by the total number of points to get a percentage. Review Information Virtual Charter School Applicant Name Date Reviewed Reviewer Score _________/___92____ = _________% 1 Virtual Charter Application Rubric 2013 Mission & Organizational Structure 1. Mission Statement Score 4— 3— 2— 1— The mission statement: The mission statement: The mission statement either/or: A mission statement is o clearly articulates what the o clearly articulates what the o clearly articulates what the articulated. charter school will do. charter school will do. charter will do. o is student-centered. o is student-centered. o is student-centered. o is specific, measurable, achievable, relevant, and timely. Comments 2. Description of Organizational Structure Score 4— 3— 2— 1— The description of The description of The description of The description of organizational: organizational: organizational: organizational: o specifically identifies the o specifically identifies the o specifically identifies the o specifically identifies the positions of leadership positions of leadership positions of leadership positions of leadership within the organization. within the organization. within the organization. within the organization. o details the job descriptions o details the job descriptions o details the job descriptions and responsibilities of the and responsibilities of the and responsibilities of the leadership in the school. leadership in the school. leadership in the school. o outlines the evaluation o outlines the evaluation processes for school processes for school leadership and the leadership. measures to which they will be held accountable. Comments 2 Virtual Charter Application Rubric 2013 3. Description of Governing Body Score 4— 3— 2— 1— The description of the governing The description of the governing The description of the governing The description of the governing body: body: body: body: o clearly outlines the purpose o clearly outlines the purpose o clearly outlines the purpose o clearly outlines the purpose of the governing body. of the governing body. of the governing body. of the governing body. o identifies the number of o identifies the number of o identifies the number of individuals who participate individuals who participate individuals who participate in the body. in the body. in the body. o defines the rolls and o defines the rolls and o defines the rolls and responsibilities of board responsibilities of board responsibilities of board members. members. members. o describes how individuals o describes how individuals become members of the become members of the body. body. o outlines the frequency and number of meetings per year. Comments 3 Virtual Charter Application Rubric 2013 4. Financial Plan for First Three (3) Years of Operation Score 4— 3— 2— 1— The financial plan: The financial plan: The financial plan: The financial plan: o clearly outlines the o clearly outlines the o clearly outlines the o clearly outlines the expenditures and revenues expenditures and revenues expenditures and revenues expenditures and revenues for the first year, second for the first year, second for the first year, second for the first year, second year, and third year of year, and third year of year, and third year of year, and third year of operation. operation. operation. operation. o accounts for changes in the o accounts for changes in the o accounts for changes in the number of students from number of students from number of students from year one to year two to year one to year two to year one to year two to year three. year three. year three. o identifies potential revenue o clearly outlines anticipated sources outside of state aid, salaries and benefits for like large grants. personnel for year one, o specifically identifies and year two, and year three. addresses large start-up expenditures like technology and contracting. o clearly outlines anticipated salaries and benefits for personnel for year one, year two, and year three. Comments 4 Virtual Charter Application Rubric 2013 5. Description of Personnel with Financial Responsibility Score 4— 3— 2— 1— The description of personnel The description of personnel The description of personnel The description of personnel with financial responsibility: with financial responsibility: with financial responsibility: with financial responsibility: o specifically outlines the job o specifically outlines the job o specifically outlines the job o specifically outlines the job descriptions and descriptions and descriptions and descriptions. responsibilities. responsibilities. responsibilities. o lists personnel and their o lists personnel and their resumes that demonstrate resumes. their experience in school finance and accounting. Comments 6. Description of Hiring Policy Score 4— 3— 2— 1— o A description of hiring policies is included. Comments 7. Name of Applicant Score 4— 3— 2— 1— The name of the applicant is The name of the applicant is The name of the applicant is The name of the applicant is listed along with: listed along with: listed along with: listed. o the names of board o the names of board o the names of board members. members. members. o the names and resumes of o the names of school school leaders. leaders. Comments 5 Virtual Charter Application Rubric 2013 8. Description of Facility Score 4— 3— 2— 1— The description of the facility The description of the facility The description
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