Regular Public Works Meeting Tuesday, December 18, 2012 – 9:30 a.m.

PRESENT: Chairman Mike Demko; County Councilors , Allen Balay, Denis Willcott, Doris Splane, Christi Bilsky, Kevin Haines, Jack Dowhaluk, David Yurdiga, Larry Armfelt; County Manager Gary Buchanan, Director of Infrastructure Services Brian Adamkewicz; Recording Secretary Sharon Greene

CALL TO ORDER: Chairman Demko called the meeting to order at approximately 9:35 a.m.

APPROVAL OF AGENDA: Resolution PW 12-298 Moved by Councilor Yurdiga to approve the Agenda as presented, with the following amendment and additions: 8.2 Policy 3566 3655 – Water & Sewer Regulations 8.3 SV of Bondis 8.4 SV of West Baptiste 11.2 Announcement

Carried Unanimously.

APPROVAL OF MINUTES: Resolution PW 12-299 Moved by Councilor Balay to approve the Minutes of the November 20, 2012 Regular Public Works Meeting as presented.

Carried Unanimously.

BUSINESS ARISING: Speed Reduction Zone Request – (within -63-24 W4) As directed by Council at the December 11, 2012 Regular County Council Meeting, to defer the request for a speed reduction zone, Councilor Balay explained that he had received a verbal request from Roger & Tammy Morey (Northland Dairy Ltd.) that speed reduction signs be posted on Rge Rd 240 (Blueberry Ridge Road) adjacent to SW 24-63-24 W4 due to safety concerns.

Discussion ensued with respect to the safety concern of the public travelling too fast on this road and the type of signage being requested. Resolution PW 12-300 Moved by Councilor Balay to decline the speed reduction signs as requested by Roger & Tammy Morey (Northland Dairy Ltd.); and further, to approve the

______CHAIRMAN COUNTY MANAGER

Regular Public Works Meeting Athabasca County Tuesday, December 18, 2012 – 9:30 a.m.

installation of two (2) Equipment Crossing signs for Rge Rd 240 (Blueberry Ridge Road) adjacent to SW 24-63-24 W4.

Carried Unanimously.

DIRECTOR OF INFRASTRUCTURE SERVICES REPORT: Mr. Adamkewicz provided and reviewed the Director of Infrastructure Services Report for all those present.

As information, Council was provided a Winter Gravelling Update slide presentation at this time. Resolution PW 12-301 Moved by Councilor Yurdiga to direct Administration to proceed with mitigation efforts with SRD regarding a potential relaxation of the Ungulate Wildlife Restriction Activity date to February 28, 2013 for Kowalchuk Pit gravel crushing; and further, to direct Administration to commence negotiations with Hopkins Construction (Lacombe) Ltd. to extend Contract #2012-02G to complete the depletion of Kowalchuk Pit.

Carried Unanimously. Resolution PW 12-302 Moved by Councilor Splane to accept the Director of Infrastructure Services Report as presented.

Carried Unanimously.

AIRPORT COMMITTEE REPORT: Mr. Buchanan reported to Council that the SW 36-66-22 W4 had been transferred to Athabasca County on November 30, 2012 at Land Titles. Mr. Buchanan further reported that there is an agriculture lease agreement with the previous landowner being a part of the sale process and that there are plans to brush the north east end of the runway during the 2013 construction year.

It should be noted that Mr. Adamkewicz left the meeting at 10:15 a.m. Mr. Adamkewicz returned to the meeting at 10:17 a.m. Resolution PW 12-303 Moved by Councilor Willcott to accept the Land Transfer information and Mr. Buchanan’s verbal report as information.

Carried Unanimously.

Council further discussed the following:

______CHAIRMAN COUNTY MANAGER

Regular Public Works Meeting Athabasca County Tuesday, December 18, 2012 – 9:30 a.m.

• Recommend adding “Future strategies: to an upcoming Airport Committee Meeting. • Providing pertinent information such as the recent acquisition of land to the general public.

NEW BUSINESS: SV of Mr. Adamkewicz presented Council with correspondence as dated November 29, 2012 from Summer Village of Island Lake South requesting that Athabasca County pay a portion of road construction costs incurred by the Summer Village of Island Lake South for the portions of roads that serve County residents (South entrance and north entrance of Island Lake South).

Councilor Bilsky left the meeting at 10:35 a.m. Councilor Bilsky returned to the meeting at 10:37 a.m. Resolution PW 12-304 Motion by Councilor Armfelt to direct Administration to seek clarification from the SV of Island Lake South regarding Athabasca County’s contribution towards the costs for road construction of the roads from the south entrance and north entrance to the SV of Island Lake South; and further, to report this information back to Council.

Carried Unanimously. Resolution PW 12-305 Motion by Councilor Yurdiga to enter into a Memorandum of Agreement with the SV of Island Lake South for the current winter season to provide a plow/sanding truck and/or grader (when required) to perform winter snowplowing/sanding and winging of oiled roadway for road maintenance of the oiled north entrance to the SV of Island Lake South; and further, to report this information back to Council.

Carried Unanimously.

Chairman Demko called a short recess at 10:48 a.m. Chairman Demko reconvened the meeting at 10:57 a.m.

It should be noted that Councilors Balay, Dowhaluk, and Willcott did not return to the meeting at this time.

SV of Mr. Buchanan advised Council that through contribution discussions (ie: Library, Protective Services) with the SV of Bondis and the SV of West Baptiste, that requests had been made from these Summer Villages for a winter road maintenance contract/agreement.

Councilor Balay entered the meeting at 10:59 a.m.

______CHAIRMAN COUNTY MANAGER

Regular Public Works Meeting Athabasca County Tuesday, December 18, 2012 – 9:30 a.m.

Councilor Dowhaluk entered the meeting at 11:00 a.m. Councilor Willcott entered the meeting at 11:02 a.m. Resolution PW 12-306 Motion by Councilor Splane to enter into Memorandums of Agreement for the 2013/2014 winter season with the SV of Bondiss and the SV of West Baptiste to provide plow/sanding truck and/or motor grader (when required) to perform winter snowplowing, sanding and winging of oiled/paved roadway(s) for road maintenance within the Summer Villages.

Carried Unanimously.

Discussion ensued with respect to meeting the Summer Villages with respect to comprehensive type projects/services and it was noted that Councillor Splane advised Council that she has Summer Villages within her division that would like to be involved at the inception phase.

Mr. Adamkewicz left the meeting at 11:13 a.m. and did not return.

Policy 3655 – Water & Sewer Regulations Mr. Buchanan presented Council with an amended Policy 3655 – Water & Sewer Regulations for consideration. Resolution PW 12-307 Moved by Councilor Haines to approve amended Policy 3655 – Water & Sewer Regulations as presented: Item 1 b) to change: Water Treatment Plant Operator to “Small Water & Wastewater System Operator”. 2 e) to delete: and or the Maintenance Shop Department of the County.

Carried Unanimously.

BUDGET & FINANCE: Work Order(s) Resolution PW 12-308 Moved by Councilor Willcott to approve the following Public Works Work Orders, as presented:

Work Order # Description Amount PW138 Brushing for Road Maintenance 10,000.00 Div. 9 SW 19-68-21 W4 (Wolanuk)

PW139 Brushing for Road Maintenance 5,000.00 Div. 5 NW 4-67-21 W4 (Bureau)

Carried Unanimously.

______CHAIRMAN COUNTY MANAGER

Regular Public Works Meeting Athabasca County Tuesday, December 18, 2012 – 9:30 a.m.

INFORMATION: Genivar Council was provided Genivar’s November 8, 2012 Minutes of Hwy 63:02 Pre- Tender Opening Information Meeting – Tender No. 10516. Resolution PW 12-309 Moved by Councilor Bilsky to accept Genivar’s November 8, 2012 Minutes of Hwy 63:02 Pre-Tender Opening Information Meeting – Tender No. 10516 as information.

Carried Unanimously.

Chairman Demko recessed for lunch at 12:06 p.m. Chairman Demko reconvened the meeting at 12:50 p.m.

SML Gravel Activity Council was presented with an email received from Sustainable Resource Development as dated December 12, 2012 regarding Key Wildlife and Biodiversity Zones (KWBZ). Chairman Demko advised Council that this KWBZ may affect future SML gravel activity. Resolution PW 12-310 Moved by Councilor Dowhaluk to accept the email from Alberta Sustainable Resource Development as dated December 12, 2012 regarding Key Wildlife and Biodiversity Zones (KWBZ) as information. Carried Unanimously.

Skeleton Lake Project Council was presented with an email received from Rick Tiedemann as dated December 2, 2012 regarding the Skeleton Lake Project and a thank you for the County’s support of the west end project. Resolution PW 12-311 Moved by Councilor Yurdiga to accept the thank-you email received from Rick Tiedemann as dated December 2, 2012 regarding the Skeleton Lake Project as information.

Carried Unanimously.

Winter Gravelling Update (Slide Presentation) It should be noted that this item was addressed under Item 6.1 Director of Infrastructure Services Report.

COUNCIIL ITEMS: Contract #2012-02 G Extention It should be noted that this item was addressed under Item 6.1 Director of Infrastructure Services Report.

______CHAIRMAN COUNTY MANAGER

Regular Public Works Meeting Athabasca County Tuesday, December 18, 2012 – 9:30 a.m.

Announcement Councilor Splane reported to Council that Boyle (Boyle Campus of Continuous Care) has been considered as one of Alberta Health’s 2012/2013 Affordable Supportive Living Initiative (ASLI) grant applicants for the development of affordable supportive living projects.

IN-CAMERA: Resolution PW 12-312 Moved by Councilor Yurdiga to go into camera at 1:05 p.m.

Carried Unanimously. Resolution PW 12-313 Moved by Councilor Splane to come out of camera at 1:08 p.m.

Carried Unanimously.

Lands Resolution PW 12-314 Moved by Councilor Bilsky to defer In-Camera Item Lands to the next scheduled Public Works Meeting so that the Director of Infrastructure Services could be present.

Carried Unanimously.

ADJOURNMENT: Chairman Demko adjourned the meeting at 1:10 p.m.

______CHAIRMAN COUNTY MANAGER