AGENDA UNION PUBLIC SCHOOLS SPECIAL MEETING of the BOARD of EDUCATION June 26, 2020 12:00 P.M
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AGENDA UNION PUBLIC SCHOOLS SPECIAL MEETING OF THE BOARD OF EDUCATION June 26, 2020 12:00 p.m. This meeting will be conducted entirely via videoconferencing. https://www.youtube.com/c/unionuview Those present at remote locations will be: Dr. Kirt Hartzler, Superintendent Ken Kinnear, President Heather McAdams, Vice-President Lisa Ford – Clerk Stacey Roemerman – Deputy Clerk Jeff Bennett – Board Member Barbara Swinburne – Board Secretary/Minutes Clerk With the exception of the agenda item calling the meeting to order, the Board of Education reserves the right to take up any agenda item in any order regardless of how items are listed below. I. ROUTINE A. CALL MEETING TO ORDER B. ROLL CALL OF THE BOARD C. ADOPTION OF THE AGENDA II. CONSENT AGENDA All of the following items, those items of a routine nature normally approved at Board meetings, will be approved by one vote unless any Board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and action on the following items: A. Re-Employment of Support Associate Personnel for the 2020-2021 school year as outlined in Attachment “A.” B. Payment of on-call stipends as outlined in Attachment “B.” C. Amendments and extension of the Infinite Campus End User License Agreement as outlined in Attachment “C,” and authorize the Director of Enrollment, Kelly Brassfield to sign the Amendment. D. Change order #2 to Construction Enterprises, Inc. in the amount of $15,372.50 from bond funds for the District Wide Digital Marquees Construction as outlined in Attachment “D.” E. Authorization to issue, revise, pay and close encumbrances and claims as outlined in Attachment “E.” Agenda June 26, 2020 Page Two III. BUSINESS AGENDA A. Personnel 1. Consider and take action on the re-employment of Jay Loegering Administrators for the 2020-2021 school year. REF. #1 B. School Operations 1. Consider and take action to accept the bids for construction Fred Isaacs of the High School Expansion and Renovation and approve and award the construction contracts, assign such construction contracts to Crossland Construction Company, Inc., with price Amendment No. 9 in the amount of $2,174,637.00 from bond funds. REF. #2 IV. ADJOURNMENT Notice of this special meeting was given to the Tulsa County Clerk on June 11, 2020, and the agenda was posted on the Union Public Schools website before 12:00 p.m. on June 25th, 2020, by Barbara Swinburne, Board Secretary. Barbara Swinburne , Board Secretary Consent Agenda Attachment A Consent Agenda Attachment B Union Public Schools Independent District #9 Todd Nelson Sr. Executive Director of Research, Design, and Assessment To: Dr. Kirt Hartzler, Superintendent From: Dr. Todd Nelson Date: June 9, 2020 Re: Extension of the Infinite Campus, Campus Learning, License Agreement RECOMMENDATION: I recommend the Board of Education approve the amendments to the Infinite Campus license agreement. The agreement extends the subscription to the Campus Learning feature from two schools to the district level until June 30, 2021. The extension is based on the terms of the previously approved contacts along with the amended contract. I also recommend that the Board of Education authorize Kelly Brassfield to sign online as designee the attached Amendment to the Infinite Campus End User License Agreement. DISCUSSION: Infinite Campus is the district student information system that houses student enrollment and demographic data, and provides functional operation and record keeping for student attendance, schedules, grading, transcripts, behavior, and other areas. The Campus Learning feature enables grade pass-back from the Canvas Learning Management system and provides other tools to assist teachers with instructional management and communication. A district license is now considered the basic purchase, which does not allow for the addition of individual schools in the purchase process. The contract amendment calls for an online signature for product activation. The quote and RQ for $11,119 have been previously approved by the board in May, 2020. FUNDING: Bond funds Education Service Center • 8506 E. 61st Street • Tulsa, OK 74133-1926 • (918) 357-4321 • Fax (918) 357-6038 •email: [email protected] • website: www.unionps.org Consent Agenda Attachment C Page 2 of 2 ATTACHMENTS: Amendment to the Infinite Campus End User License Agreement Original agreement cc: Dr. Kirt Hartzler Charlie Bushyhead Sandi Calvin Barb Swinburne Memorandum To: Dr. Kirt Hartzler, Superintendent From: Fred Isaacs, Director of Construction Services Date: June 19, 2020 Re: District Wide Digital Marquees Construction, Change Order No. 2 RECOMMENDATION: I recommend the Board of Education consider and vote to accept Change Order No. 2 with Construction Enterprises, Inc. in the amount of $15,372.50. DISCUSSION: This change will provide for dedicated power circuits for the four (4) electronic message signs at Rosa Parks, Boevers, McAuliffe and Moore. At these schools the original plan was to use the existing signage circuit to power the new signs; however, the existing signs were connected to the site lighting circuits and could not be switched. FUNDING: Original Contract Amount (PO 22000988 ) $363,711.00 Change Order No. 1 $ 1,488.30 Change Order No. 2 $ 15,372.50 New Contract Amount w/CO2 $380,571.80 Project Number: C23-18-050 Vendor: Construction Enterprises, Inc. Funding Source: Bond Funds ATTACHMENTS: CC: Barbara Swinburne Consent Agenda Attachment D Union Public Schools ISD 009 Purchase Orders by Number Report June 1, 2020 to June 23, 2020 PO PO Date Vendor # Vendor Name DBA Description Fund * PO Amount Number 22006222 6/2/2020 91 DELL MARKETING LP LAPTOP 11 1,214.21 22006223 6/2/2020 91 DELL MARKETING LP COMPUTER - PRINCIPAL 30 1,621.28 22006224 6/2/2020 728 APPLE INC TECHNOLOGY 11 418.00 22006225 6/2/2020 728 APPLE INC AIRPODS FOR PRINCIPALS 11 12,699.00 22006225 6/2/2020 728 APPLE INC AIRPODS FOR PRINCIPALS 11 12,699.00 22006226 6/2/2020 728 APPLE INC TECHNOLOGY 11 1,178.00 22006227 6/2/2020 11687 OKLAHOMA COPIER SOLUTIONS LLC PRINTER 11 2,092.56 22006228 6/2/2020 11687 OKLAHOMA COPIER SOLUTIONS LLC PRINTER 36 1,302.56 22006229 6/2/2020 13391 UNIVERSITY OF OKLAHOMA K20 CENTER STAFF REGISTRATION 60 399.00 22006230 6/2/2020 15586 BURLINGTON ENGLISH INC SOFTWARE 11 9,600.00 22006231 6/2/2020 15600 CARE SOLUTIONS GROUP LLC MEDICAL SUPPLIES 60 2,149.90 22006232 6/2/2020 536500 METRO BUILDERS SUPPLY INC METRO APPLIANCES & MORE ACCT 2309 STAFF REFRIGERATOR 39 697.97 22006233 6/2/2020 597240 OKLAHOMA ASSOCIATION OF CAREER AND OKACTE CONFERENCE REGISTRATION 11 75.00 TECHNOLOGY 22006234 6/2/2020 597240 OKLAHOMA ASSOCIATION OF CAREER AND OKACTE CONFERENCE REGISTRATION 11 75.00 TECHNOLOGY 22006235 6/2/2020 597240 OKLAHOMA ASSOCIATION OF CAREER AND OKACTE CONFERENCE REGISTRATION 11 75.00 TECHNOLOGY 22006236 6/2/2020 597240 OKLAHOMA ASSOCIATION OF CAREER AND OKACTE CONFERENCE REGISTRATION 11 75.00 TECHNOLOGY 22006237 6/2/2020 597240 OKLAHOMA ASSOCIATION OF CAREER AND OKACTE CONFERENCE REGISTRATION 11 75.00 TECHNOLOGY 22006238 6/2/2020 597240 OKLAHOMA ASSOCIATION OF CAREER AND OKACTE CONFERENCE REGISTRATION 11 75.00 TECHNOLOGY 22006239 6/2/2020 12383 GREEN COUNTRY INTERSTATE BATTERY INTERSTATE ALL BATTERY CENTER TULSA EMERGENCY LIGHTING BATTERIES 11 800.00 22006240 6/2/2020 14656 HOME DEPOT USA INC HOME DEPOT PRO HAND SANITIZER 11 8,711.50 22006241 6/2/2020 14855 BEST BUY STORES LP BEST BUY BUSINESS TV FOR CAFETERIA 39 881.69 22006242 6/2/2020 15589 YOLANDA HANKINS AP EXAM REFUND 60 109.00 22006243 6/2/2020 25246 ADMIRAL EXPRESS INC HAND SANITIZER 11 8,994.00 22006244 6/2/2020 101000 BEN E KEITH FOODS GLOVES 11 3,683.75 22006245 6/2/2020 166143 CDW LLC CDW GOVERNMENT LLC TECHNOLOGY 11 958.32 22006246 6/2/2020 475000 L AND M OFFICE FURNITURE LLC FURNITURE 39 1,099.56 22006247 6/2/2020 919000 W W GRAINGER INC GRAINGER INC SAFETY GOGGLES 11 505.50 22006248 6/2/2020 949550 WILLIAM V MACGILL AND COMPANY MCGILL & CO THERMOMETERS 39 439.00 22006249 6/2/2020 2880 SAFECHECKS BLANK CHECK STOCK 11 4,800.00 22006250 6/2/2020 8373 GS HELMS AND ASSOCIATES LLC FA BALCONY DOOR 30 1,600.00 22006251 6/2/2020 10840 INFINITE CAMPUS INC LICENSE 37 11,119.00 22006252 6/2/2020 14635 MERGE LABS INC CLASSROOM SUPPLIES 11 651.32 22006253 6/2/2020 76040 B AND H FOTO AND ELECTRONICS B & H PHOTO AND VIDEO AUDIOVISUAL EQUIPMENT 39 307.75 22006254 6/2/2020 90200 BARNES AND NOBLE BOOKSELLERS INC BARNES & NOBLE #2585 PROF DEV BOOKS 60 172.32 22006255 6/2/2020 269000 BLICK ART MATERIALS LLC DICK BLICK COMPANY FURNITURE AND FIXTURES 39 1,514.99 22006256 6/2/2020 269000 BLICK ART MATERIALS LLC DICK BLICK COMPANY FURNITURE AND FIXTURES 39 1,031.87 22006257 6/2/2020 737911 RUTH KELLY STUDIO INC FINAL PAYMENT YEARBOOK 60 1,686.25 22006258 6/2/2020 895640 VARSITY BRANDS HOLDING CO U S GAMES MATS 39 1,180.00 22006259 6/3/2020 728 APPLE INC IPADS 11 4,435.00 22006260 6/3/2020 3483 TOWER PRODUCTS INC MARKERTEK VIDEO SUPPLY AUDIOVISUAL EQUIPMENT & SUPPLI 60 2,222.39 22006261 6/3/2020 5780 PALEN MUSIC CENTER INC PALEN MUSIC CENTER MUSICAL INSTRUMENTS 39 2,550.00 6/24/2020 1:18 PM Page 1 of 6 Consent Agenda Attachment E Union Public Schools ISD 009 Purchase Orders by Number Report June 1, 2020 to June 23, 2020 PO PO Date Vendor # Vendor Name DBA Description Fund * PO Amount Number 22006262 6/3/2020 10193 TERESA BURGESS REFUND OF SCHOOL LUNCH MONEY 22 84.00 22006263 6/3/2020 11687 OKLAHOMA COPIER SOLUTIONS LLC PRINTER 11 2,092.56 22006264 6/3/2020 13577 HEATHER BRUGMAN DRIVERS ED REFUND 11 225.00 22006265