Washington County's Five-Member Governing Board, Andy Duyck Represents the Entire County

September 4, 2012 10:00 a.m.

1 BOARD OF COUNTY COMMISSIONERS

Andy Duyck, Chairman: As Chairman of Washington County's five-member governing Board, Andy Duyck represents the entire County. He has operated his own business since 1983. Duyck Machine, Inc. produces metal and plastic components that are marketed throughout the country. Prior to opening his business, Mr. Duyck was employed as a machinist/foreman for OMET and Forest Grove Iron Works. Chairman Duyck has a degree in machine technologies from Portland Community College. As Commissioner, District 4, he served Western Washington County from January 1994 through December 2010. His current term as Chair runs through December 2014.

Dick Schouten, District 1 Commissioner and Vice Chair: County Commissioner Dick Schouten has represented Aloha, Beaverton and Cooper Mt. area since June of 2000. Mr. Schouten's family migrated from the Netherlands to California when he was four. Following a childhood spent in Fresno, he completed his undergraduate work at Santa Clara University and earned his law degree from UCLA. After serving as legal counsel for California cities, Dick, his wife and two daughters moved to Washington County in 1992. He has represented The Make Our Park Whole Committee, which helped obtain a 22-acre addition to the Tualatin Hills Nature Park. In 2003, he was awarded Oregon Parks Providers' "Legislator of the Year." Mr. Schouten serves on: the Board of Clean Water Services, Board of the Community Action Organization, County's Aging & Veteran Services Advisory Council, Metro’s Active Transportation Council, Bridges to Housing Portland Regional Steering Committee, Homeless Plan Advisory Committee, Regional Emergency Managers Group (including regional anti-terrorism preparedness). Mr. Schouten's current term runs through December 2012.

Greg Malinowski, District 2 Commissioner: District 2 Commissioner Greg Malinowski serves Washington County's northeastern corner including Bethany, Cedar Hills, Cedar Mill, Raleigh Hills, Rock Creek and portions of Beaverton and Hillsboro. Commissioner Malinowski and his family manage 60-acres of farmland growing organic hay and beef between Washington County’s Bethany area and Portland’s Forest Park. In addition, Mr. Malinowski has worked for over 30 years in high- technology manufacturing and quality inventory control with Merix and Tektronix. Commissioner Malinowski’s community involvement has included service as a past chair of Washington County’s Citizen Participation Organization 7 in the Bethany area. He is also a past president of the Forest Park Neighborhood Association representing the Tualatin Mountains area of northwest Portland. Mr. Malinowski holds an associate’s degree in electronics servicing technology from Portland Community College. Commissioner Malinowski also serves on the Board of Clean Water Services. Mr. Malinowski's term runs from January 2011 through December 2014.

Roy Rogers, District 3 Commissioner: Commissioner Rogers represents District 3, which includes the cities of Tigard, Tualatin, King City and Sherwood. Certified Public Accountant, Mr. Rogers is a partner in the firm of Pauly Rogers & Company PC, one of the largest municipal auditors in the State of Oregon. Mr. Rogers’ other governmental experience includes the Washington County Clean Water Services Board; Mayor, City of Tualatin (1978-1985); President, Oregon Mayor's Association; Metro Policy Committee on Transportation Study; and League of Oregon Cities Committees. Roy Rogers has served on the Board of Commissioners since January 1985. His current term runs through December 2012.

Bob Terry, District 4 Commissioner: District 4 Commissioner Bob Terry represents a large portion of the rural area of Washington County including Banks, Cornelius, Forest Grove, Gaston, Hillsboro, and North Plains. Since 1996, Mr. Terry has owned Fisher Farms, a regional provider of value-added nursery stock employing over 200 people and based in rural Washington County. Originally from St. Louis, Missouri, Mr. Terry served in the U.S. Navy from 1962 to 1966, including deployment aboard the supercarrier USS America. At the end of his military service, Mr. Terry resumed his education at the University of Chicago. Commissioner Terry’s community and government experience includes service as: Past chair, A Child’s Place education and childcare center; Past chair and president, Hillsboro Chamber of Commerce; Past chair and founder, the Oregon International Airshow in Hillsboro; Past President, the Oregon Association of Nurseries; Board member and chair, the Investment Committee, American Nursery and Landscape Association; Vice president, Agri-Business Council of Oregon; Charter council member, Tualatin Watershed Council; Past board member, Regional Investment Board; Past secretary, Washington County Budget Committee for 10 years; Commissioner Terry also serves on the Board of Clean Water Services. Mr. Terry's term runs from January 2011 through December 2014.

TABLE OF CONTENTS

COMMISSIONER DISTRICTS 6

OTHER COUNTY AND CWS CONTACTS 6

MEETINGS AND SCHEDULES 7 Current Meeting Schedule 7 Regular Business Meetings 7 Worksessions 7 Second Tuesdays of the Month 7 Board Meetings When There is a Fifth Tuesday in a Month 7 Executive Sessions 7 Once the Regular Business Meeting Begins 8 Ordinance Testimony Time Limits 8 Alternatives to Televised Proceedings 9 Assistive Listening Devices 9 Sign Language and Interpreters 9 Meeting Protocol 9 Meeting Calendar 10

1. ORAL COMMUNICATION Limited to two minutes per individual; ten minutes total.

2. CONSENT AGENDA The item s on the Consent Agenda are consider ed routine and will all be adopted in one motion unless a Board member requests, before the vote on the m otion, to have the ite m considered separately. If any item is removed from the Consent Agenda, the Chair man will indicate when it will be discussed in the regular agenda. A list of Consent Ag enda items i s included at the end of the agenda packet.

3. PRESENTATION – CLEAN WATER SERVICES a. Results of Clean Water Services’ Customer Awareness and Satisfaction 11 Survey - 2012 (CPO All)

4. BOARDS AND COMMISSIONS a. Appoint Members to Commission on Children and Families 17

5. PUBLIC HEARINGS – LAND USE AND TRANSPORTATION a. Consider the Annexation of 77.55 Acres to Tualatin Valley Water District (12- 19 011 LRP/BC) (CPO 7) b. Consider the Annexation of Approximately 78.38 Acres to Tualatin Hills 29 Parks & Recreation District (12-012 LRP/BC) (CPO 7) c. Consider the Annexation of Approximately 78.38 Acres to Clean Water 39 Services District (12-013 LRP/BC) (CPO 7) d. Consider the Annexation of Approximately 78.38 Acres to Enhanced Sheriff’s 49 Patrol District (12-014 LRP/BC) (CPO 7) e. Consider the Annexation of Approximately 78.38 Acres to Urban Road 59 Maintenance District (12-015 LRP/BC) (CPO 7)

6. PUBLIC HEARING – COUNTY ADMINISTRATIVE OFFICE a. Adopt Supplemental Budget for Fiscal Year 2012-13 69

7. ORAL COMMUNICATION

8. BOARD ANNOUNCEMENTS

9. ADJOURNMENT

CONSENT AGENDA

APPROVAL OF MINUTES August 21, 2012 73

CLEAN WATER SERVICES a. Endorse Boundary Change Proposal (12-013 LRP/BC) for Annexation to 83 Clean Water Services' Service District

LAND USE AND TRANSPORTATION b. SW Cappoen Road Local Improvement District; Set Public Hearing to Levy 87 Assessments (CPO 5) c. Authorize Vehicle Length Restriction on Laurelwood Road (CPO 10) 97

d. Approve Intergovernmental Agreement with State of Oregon for Funding of 99 the Groveland Drive Realignment Project (CPO 8) -- PULLED

HEALTH AND HUMAN SERVICES e. Approve Contract Amendment with Oregon Health Sciences University for 103 Cacoon Project to Provide Services to Children with Special Needs

OFFICE OF COMMUNITY DEVELOPMENT f. Approve Community Development Block Grant Project Agreement for City of 105 Sherwood Marjorie Stewart Senior Center Improvement Project

SUPPORT SERVICES g. Amend Contract/Increase Expenditure Authority for Payrolling Services 107 (2012.081P)

ENHANCED SHERIFF’S PATROL DISTRICT h. Endorse the Annexation of 78.38 Acres to the Enhanced Sheriff’s Patrol 109 District (12-014 LRP/BC) (CPO 7)

URBAN ROAD MAINTENANCE DISTRICT i. Endorse the Annexation of 78.38 Acres to the Urban Road Maintenance 111 District (12-015 LRP/BC)

COMMISSIONER DISTRICTS (Chairman Serves Countywide)

OTHER COUNTY AND CWS CONTACTS

Robert Davis, County Administrator 846-8685 Don Bohn, Assistant County Administrator 846-8685 Rob Massar, Assistant County Administrator County Departments District Attorney, Robert Hermann 846-8671 Assessment & Taxation, Elections, 846-8741 Health & Human Services, Rod Branyan 846-4402 Rich Hobernicht Including Animal Services, Disability, Aging and Veterans Services Auditor, John Hutzler 846-8798 Housing Services, Val Valfre, Director 846-4794 Community Corrections, Reed Ritchey 846-3400 Juvenile, Lynne Schroeder 846-8861 Community Development, Jennie Proctor 846-8814 Land Use and Transportation, Andrew 846-4530 Singelakis, Director Cooperative Library, Eva Calcagno 846-3222 Sheriff, Patt Garrett 846-2700 County Counsel, Alan Rappleyea 846-8747 Support Services, Don Bohn 846-8685 Clean Water Services William Gaffi, General Manager 681-3600 Diane Taniguchi-Dennis, Deputy General 681-3602 Manager Jerry Linder, General Counsel 681-3645 Mark Jockers, Government and Public Affairs 681-4450 Manager

MEETINGS AND SCHEDULES

Current Meeting Schedule First Tuesdays: Worksession 8:30 a.m. Regular Business Meeting 10:00 a.m. Second Tuesdays: See “Second Tuesdays” section below. Third Tuesdays: Worksession 8:30 a.m. Regular Business Meeting 10:00 a.m. Fourth Tuesdays: Worksession 2:00 p.m. Regular Business Meeting 6:30 p.m. Fifth Tuesdays: See the “Fifth Tuesday” section below.

Regular Business Meetings Regular business meetings are the time during which the Board will consider the items published in their Board Agenda at the times noted above.

Worksessions Prior to the Board’s regular business meetings, the Commissioners will meet for a general public worksession in Room 140 of the Public Services Center according to the schedule above. The purpose of this meeting is to provide the Board an opportunity to conduct informal communications with each other, review the agenda and identify questions they may have for staff before taking action on the agenda items in their regular business meeting. The Board typically asks our citizens observing the worksession meetings to hold their agenda comments and questions for the regular business meeting.

Second Tuesdays of the Month The Board has designated the second Tuesday of each month as a time that may be set aside for in-depth discussion of broader, strategic policy issues. Accordingly, Board consideration/action on regularly scheduled agenda items normally set on the second Tuesday of each month will be held only if necessary to make decisions that, in the Board’s judgment, cannot be reasonably held over to a regularly scheduled meeting. If formal actions are not considered on these Tuesdays, the Board may use this time to conduct an informal worksession, retreat or similar informal meeting. Minutes will be recorded of these meetings.

Board Meetings When There is a Fifth Tuesday in a Month Historically, the Board has not held meetings when there is a fifth Tuesday in a month. Since May of 1999, the Board has set aside these fifth Tuesdays to hold a worksession, retreat or similar informal meeting. The purpose of these meetings is to provide the Board some additional time to focus on specific issues on a more in depth basis. Unlike its regular Board meetings, these informal meetings are not recorded verbatim, but minutes will be taken as required by law. No formal actions will be taken during these meetings unless special meeting notices are provided as outlined in the Board’s Rules of Procedure. The Chairman will designate the location of these meetings 96 hours in advance.

Executive Sessions There are times when the Board must discuss confidential matters such as lawsuits, real estate transactions (or other sales transactions) and labor relations matters. When the Board calls an executive session (posted on the worksession agenda), it is done under the guidelines allowed for by Oregon State law. Each type of executive session generally fits under one of three types of State Laws that allow such closed sessions. These statutes are indicated on the worksession item. Although the press is allowed to remain in the room, they are not allowed to report on executive

session issues. The Board recognizes the sensitivity of conducting closed sessions and only conducts them when confidentiality is required (and allowed by law) to protect the interests of Washington County and its taxpayers.

Once the Regular Business Meeting Begins The Board’s formal meetings typically include the following elements:

 Call to Order: At the start of the meeting, the Chairman (or Vice Chair) of the Board will call the meeting to order.  Oral Communication (for any items not scheduled for a public hearing): This is the time when members of the audience may step forward at the start of the meeting to address the Board. This opportunity is time-limited to two minutes per individual and a maximum of 10 minutes total per topic regarding items not scheduled for public hearing. If more time is needed, another (longer) oral communication opportunity is available at the end of the regular agenda. Speakers may select only one Oral Communication opportunity.  Consent Agenda: The items on the Consent Agenda are considered routine and will all be adopted in one motion unless a Board member requests, before the vote on the motion, to have the item considered separately. If any item is removed from the Consent Agenda, the Chairman will indicate when it will be discussed in the regular agenda. A list of Consent Agenda items is included at the end of the agenda packet.  Presentations, Proclamations, Boards and Commissions  Public Hearings: Special rules regarding testimony and time limits may be established by the Board at the start of the hearing.  Regular Agenda Items: Regular agenda items are also known as “action” items and will follow the public hearings. These items are less formal than the public hearings but still provide the public the opportunity to comment on the proposed actions.  Second Opportunity for Oral Communication (for any items not scheduled for public hearing): As noted above, this is the second opportunity for the public to address the Board if more than two minutes are needed. This opportunity is time-limited to 5 minutes per individual and 10 minutes per topic. The maximum time for Oral Communication is 30 minutes.  Board Announcements: This is typically the time when the Board may want to provide other Board members, staff or the public with information regarding items that may or may not be on the Board’s agenda.  Adjournment: At the conclusion of the items on the Board’s agenda, the Board Chair will formally conclude the Board’s regular business meeting.

Ordinance Testimony Time Limits Public testimony for ordinances may be presented within the following time limits: First and second hearing - 3 minutes for individuals and 12 minutes for groups Additional hearings - 2 minutes for individuals and 5 minutes for groups

Alternatives to Televised Proceedings An alternative format to the televised proceedings of the meetings of the Washington County Board of Commissioners is available on request. Interested individuals may call the telephone number or TTY number noted below and request a verbatim transcript for this meeting.

Assistive Listening Devices Assistive Listening Devices are available for persons with impaired hearing and can be scheduled for this meeting by calling 503-846-8685 no later than 5:00 p.m., on the Monday preceding the meeting.

Sign Language and Interpreters The County will also upon request endeavor to arrange for the following services to be provided: 1. Qualified sign language interpreters for persons with speech or hearing impairments; and 2. Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead-time as possible. Please notify the County of your need by 5:00 p.m. on the Thursday preceding the meeting date (same phone number as listed above: 503-846-8685).

Meeting Protocol The Board of Commissioners welcomes public attendance and participation at its meetings. Anyone wishing to speak on an agenda item at a regular business meeting should feel free to do so. In doing so, the Board asks that the following guidelines be observed:

1. Please follow sign-in procedures located on the table by the entrance to the auditorium. 2. When your name is announced, please be seated at the table in front. For testimony at public hearings, write down your address and state your name for the record. 3. Groups or organizations wishing to make a presentation are asked to designate one spokesperson in the interest of time and to avoid repetition. 4. When more than one citizen is heard on any matter, please avoid repetition in your comments. Careful attention to the previous speaker’s remarks will be helpful in this regard.

BOARD OF COMMISSIONERS MEETING CALENDAR

Tuesday, September 4, 2012 Worksession – 8:30 a.m. Board Meeting – 10:00 a.m.

Tuesday, September 11, 2012 Extended Worksession 8:30 a.m.

Tuesday, September 18, 2012 Worksession – 8:30 a.m. Board Meeting – 10:00 a.m.

Tuesday, September 25, 2012 Worksession – 2:00 p.m. Board Meeting – 6:30 p.m.

Tuesday, October 2, 2012 Worksession – 8:30 a.m. Board Meeting – 10:00 a.m.

AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Presentation CPO All

RESULTS OF CLEAN WATER SERVICES’ CUSTOMER Agenda Title: AWARENESS AND SATISFACTION SURVEY - 2012

Presented by: Bill Gaffi, General Manager (mj)

SUMMARY

Since 1988, Clean Water Services (District) has worked with research firms to conduct periodic qualitative and quantitative research to:

• Assess community values related to rivers and streams; • Identify public expectations of the District and determine how well the District is meeting those expectations; and • Determine, measure, and track awareness and opinions of the District.

The research results help guide District program development, policy development and communication strategies.

CFM Strategic Communications, Inc. (CFM) completed the District’s biennial Customer Awareness and Satisfaction Survey in August 2012. The online survey was conducted between June 21 and July 8, 2012 with 1,398 District residents. Staff will present findings from the survey.

Surveys prior to 2010 were conducted by telephone. Starting in 2010, customer surveys were conducted online. Online surveys allow the District to engage more residents at a lower cost. Since 2010, CFM has conducted more than 6,000 interviews with District residents. Online surveys resulted in a representative sample of the community when compared against Washington County census data.

Attachment: Exhibit A – Survey Summary

A copy of the 2012 Customer Awareness and Satisfaction Survey Report is available at the Clerk’s Desk.

Agenda Item No. 3.a.

Date: 09/04/12

11 Exhibit A

CUSTOMER AWARENESS AND SATISFACTION SURVEY August 2012

This report presents the results of an online survey among residents in the Clean Water

Services district in urban Washington County, Oregon. CFM Strategic Communications (CFM),

Inc., located in Portland, Oregon, conducted the study. The research objectives were to

determine baseline awareness and opinions of Clean Water Services, identify key

performance criteria for a water resource utility and determine how well Clean Water Services

meets those expectations, assess community values related to rivers and streams, determine

awareness of agencies responsible for water resource and sewer management in the area,

determine recall for the District’s earned and paid media efforts, and track changes in

awareness and opinions from previous surveys.

A total of 1,398 interviews were completed from June 21, 2012 through July 8, 2012. Email

invitations were sent to potential participants from six email lists: Clean Water

Services/Tualatin Valley Water District Billing, Clean Water Services’ e-newsletter subscribers,

District survey website registration, Cities of Beaverton and Hillsboro email addresses for

people who participated in previous District research, and a list of District residents created by

CFM. Three email invitations were sent to each person who had not completed the survey.

Screening questions were used to ensure the participant was a District resident.

1 12 Exhibit A

Readers should keep in mind that surveys prior to 2010 were conducted by telephone. Starting

in 2010, customer surveys were conducted online. Online surveys resulted in a representative

sample of the community (see Demographic Section in report). However, since the sample is

not random, statistical tests do not apply. If the samples were random, the margin of error for

the entire sample would be +/- 2.6% at the 95% confidence level.

Several terms are used in the report to describe geographic areas. Those terms are defined

as follows:

Area: Incorporated: Self-identified as living in the cities of Banks, Beaverton, Cornelius, Durham, Forest Grove, Gaston, Hillsboro, King City, North Plains, Tigard, Tualatin or Sherwood. Unincorporated: Self-identified as living in unincorporated Washington County. Geo Area: Self-identified based on residential ZIP code.

East: (97005, 97006, 97007, 97008, 97225, 97229) South: (97062, 97140, 97223, 97224) West: (97106, 97113, 97116, 97119, 97123, 97124, 97133) North: (97225, 97229) (Data from these zip codes are included in the East area for trending analysis from previous surveys.) Influentials: These are people others turn to for advice and information. Influentials are well- informed, articulate and typically at the front-end of trends. People classified as Influentials are indentified based on ten behaviors including communications and public involvement.

2 13 Exhibit A

KEY FINDINGS

About the District

Clean Water Services has a strong reputation among the residents it serves.

• Almost everyone is aware of Clean Water Services (88%), favorable opinions about the District are strong (66%) and few have unfavorable opinions (7%). Favorable opinions are strongest among residents in unincorporated areas, those who have seen a District ad and Influentials. • Ratings for the District’s job performance are on an upward trend. Mean ratings have steadily improved from 2003 (7.2) to 2012 (7.6). • Likewise, perceptions that the District has had a positive impact on the area’s water quality have improved steadily from 2003 (6.6) to 2012 (7.5). • Perceptions of the District’s efforts improved in all seven specific areas tested from 2010 to 2012. Reliable service, protecting public health, and protecting the environment continue to be the efforts most closely associated with Clean Water Services. • Nearly half (47%) recall seeing, reading or hearing something about Clean Water Services during the last six months. People primarily remember seeing the information in communication tools managed by the District, such as bill inserts, printed and email newsletters, District vehicles and the District’s website. Both Clean Water Services and Tualatin Valley Water District are recognized as the agencies that manage water resources and provide sewage collection. Apparently, joint billing by the two agencies creates some confusion about the specific responsibilities of each agency. Value of Services • Roughly half (46%) rate the value received for sewer service as excellent or very good. People who live in the South (37%) and West (39%) areas of the District gave lower value ratings than other areas. Public Values • Among eight interests and activities associated with the Tualatin River and local streams, providing fish and wildlife habitat is rated the highest value, followed by providing for healthy local environment as a source for drinking water and as a future water supplier.

3 14 Exhibit A

CONCLUSIONS

Clean Water Services continues to have a good, positive reputation among the people it serves. Overall perceptions of the District are improving steadily.

The district needs to focus on closing the gap between the importance of public health, the environment and rates among residents and perceptions of the District’s performance in these areas.

Personal connections with local rivers and streams largely depend on how close people live to a natural water source and personal interest in water and the environment. While connections to local rivers and streams may vary, there is no question that what people value most about local, natural water systems is fish and wildlife habitat.

The biggest threat to the District is concerns about rates. Any actions to increase waste and storm water rates, even modestly, will get pushback from the community. The District will need to explain why the rate increases are needed and how ratepayers will benefit.

The District has created a successful formula to communicate with residents using earned and paid media. Even with a small ad budget, ad recall has increased from 2010 to 2012. Because use of traditional media sources to get information is declining, the District will need to rely on and perhaps expand the use of earned and paid media to inform and educate the community.

Public/community – managed communication tools are and should continue to be used to inform District residents about water resource management issues and activities.

4 15

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16 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Boards and Commissions

Agenda Title: APPOINT MEMBERS TO COMMISSION ON CHILDREN AND FAMILIES

Presented by: Rod Branyan, Director, Department of Health and Human Services

SUMMARY

The fifteen member Commission on Children and Families was approved by your Board in March, 1994 in accordance with ORS 417.705. The Commission is comprised of individuals who represent the geographic and cultural diversity of the County and bring expertise and knowledge about the developmental states of childhood and adolescence and issues facing children and families in Washington County. The Commission is charged with designing, implementing and monitoring a comprehensive County plan for the development of service systems for children and families and with engaging the community in support of children and families.

There are two current vacancies, and one term that expired on June 30, 2012. The Department requests your Board consider appointment of Glendora Claybrooks, to her first term on the Commission, and re-appointment of Susan Bender Phelps whose term expired June 30. Ms. Claybrook’s application was reviewed and discussed at your Board’s work session of August 14, 2012. Attached is a matrix outlining the membership of the Commission on Children and Families.

Rosalea Peters, Andrew Johanson and Rachael Guster are assessing their candidacy for appointment.

Attachment: CCF Membership Matrix

DEPARTMENT’S REQUESTED ACTION:

Appoint Glendora Claybrooks and re-appoint Susan Bender Phelps the Commission on Children and Families with terms expiring June 30, 2016.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 4.a.

Date: 09/04/12

COMMISSION ON CHILDREN AND FAMILIES (CCF) Description The Commission's charge is to help every child reach their full potential and to support families and the community in achieving that goal. Working with many partners, the Commission looks at conditions in the community that affect children and families and recommends planned strategies and funding to improve those conditions.

Members Fifteen members who represent the geographic and cultural diversity of the county, and bring expertise and knowledge about the developmental states of children and adolescents, and issues facing children and families. At least eight of the members must be lay citizens who do not derive income from children & family services.

Length of Term 4 years

Current Vacancies 2 Applicants 5

Recommended Candidates for District* Term First Appointment Expires Appointed Glendora Claybrooks 3

Members with Expiring Terms Susan Bender Phelps 2 6/30/12 9/16/08

Other Applicants Rosalea Peters 1 Andrew Johanson 3 Rachael Guster 4 Continuing Members Gina Ko 4 3/31/16 4/17/12 Christine Murray 2 3/31/16 3/16/04 Anna Geller 2 3/31/16 3/25/08 Katherine (Katie) Riley 4 3/31/13 10/12/99 Diana Groener 4 10/31/13 8/18/09 Susan Stoltenberg 2 10/31/13 11/18/08 Kristine Harris 2 10/31/13 10/18/06 Janet Kretzmeier 2 6/13/14 5/25/10 Doug Riggs 3 10/31/14 12/17/02 Marilyn Harrison 4 10/31/14 12/17/02 Mano Vela 2 10/31/14 10/19/10 Erik Seligman 4 10/31/15 9/6/11 Sheri Malstrom 1 10/31/15 9/6/11 Commissioner Greg Malinowski^ 2 n/a 4/5/11

Members Resigning

* For information purposes only; members are not appointed by Commissioner district. ^ Liaison appointment from the Board of Commissioners (ex officio).

18 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Public Hearing –Land Use & Transportation (CPO 7)

Agenda Title: CONSIDER THE ANNEXATION OF 77.55 ACRES TO TUALATIN VALLEY WATER DISTRICT (12-011 LRP/BC)

Presented by: Andrew Singelakis, Director of Land Use & Transportation

SUMMARY: The county received a request from West Hills Development to annex eight parcels along with right-of-way to Tualatin Valley Water District (District). A consent petition of all the property owners initiated this proposal. The annexation request is made to comply with Community Development Code Section 501-12.2A, which requires land within the North Bethany Subarea Plan area to annex into the District prior to development. The properties are generally located north of NW Springville Road, west of NW Kaiser Road, and east of NW Brugger Road in unincorporated Washington County. They are further identified as tax maps and lot numbers: 1N1 17B -00200, -00500, and -00800 and 1N1 17CA -00100, -00200, -00500, -00600, and -00700. See Exhibit B for a map of the subject properties.

If the Board approves this proposal, the boundary change would become effective on November 7, 2012 per ORS 198.747 (1) (a). The statute prohibits annexations from becoming effective within the ninety days prior to an election. Due to the November 6, 2012 general election, the earliest the annexation could be effective is November 7, 2012.

Notice of today’s hearing was made in accordance with state statutory requirements. The legal description will be provided to the Board prior to the hearing and will also be available at the Clerk’s desk at the hearing.

Attachments: Resolution and Order Staff Report (Exhibit A) Site Map (Exhibit B)

DEPARTMENT’S REQUESTED ACTION: Conduct the public hearing to consider annexation of the subject properties into Tualatin Valley Water District. Adopt a Resolution and Order approving the annexation with the approval becoming effective November 7, 2012. Authorize the Chair to sign the Resolution and Order for Service District Annexation 12-011 LRP/BC.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 5.a.

Date: 09/04/12

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28 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Public Hearing –Land Use & Transportation (CPO 7)

Agenda Title: CONSIDER THE ANNEXATION OF APPROXIMATELY 78.38 ACRES TO TUALATIN HILLS PARKS & RECREATION DISTRICT (12-012 LRP/BC)

Presented by: Andrew Singelakis, Director of Land Use & Transportation

SUMMARY: The county received a request from West Hills Development to annex nine parcels along with right-of-way to Tualatin Hills Parks & Recreation District (District). A consent petition of all the property owners initiated this proposal. The annexation request is made to comply with Community Development Code Section 501-12.2A, which requires land within the North Bethany Subarea Plan area to annex into the District prior to development.

The properties are generally located north of NW Springville Road, west of NW Kaiser Road, and east of NW Brugger Road in unincorporated Washington County. They are further identified as tax maps and lot numbers: 1N117B -00200, -00500, and -00800; 1N117CA -00100, -00200, -00500, -00600, and -00700; and 1N117CD -5800. See Exhibit B for a map of the subject properties.

Attachments: Resolution and Order Staff Report (Exhibit A) Site Map (Exhibit B) DEPARTMENT’S REQUESTED ACTION: Conduct the public hearing to consider annexation of the subject property into Tualatin Hills Parks & Recreation District. Adopt a Resolution and Order approving the annexation with the approval becoming effective November 7, 2012. Authorize the Chair to sign the Resolution and Order for Service District Annexation 12-012 LRP/BC. COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 5.b.

Date: 09/04/12

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38 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Public Hearing –Land Use & Transportation (CPO 7)

Agenda Title: CONSIDER THE ANNEXATION OF APPROXIMATELY 78.38 ACRES TO CLEAN WATER SERVICES DISTRICT (12-013 LRP/BC)

Presented by: Andrew Singelakis, Director of Land Use & Transportation

SUMMARY: The county received a request from West Hills Development to annex nine parcels along with right-of-way to the Clean Water Services District (District). A consent petition of all the property owners initiated this proposal. The annexation request is made to comply with Community Development Code Section 501-12.2A, which requires land within the North Bethany Subarea Plan area to annex into the District prior to development.

Attachments: Resolution and Order Staff Report (Exhibit A) Site Map (Exhibit B) DEPARTMENT’S REQUESTED ACTION: Conduct the public hearing to consider annexation of the subject properties into Clean Water Services District. Adopt a Resolution and Order approving the annexation with the approval becoming effective November 7, 2012. Authorize the Chair to sign the Resolution and Order for Service District Annexation 12-013 LRP/BC. COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 5.c.

Date: 09/04/12

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48 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Public Hearing –Land Use & Transportation (CPO 7)

Agenda Title: CONSIDER THE ANNEXATION OF APPROXIMATELY 78.38 ACRES TO ENHANCED SHERIFF’S PATROL DISTRICT (12-014 LRP/BC)

Presented by: Andrew Singelakis, Director of Land Use & Transportation

SUMMARY: The county received a request from West Hills Development to annex nine parcels along with right-of-way to the Enhanced Sheriff’s Patrol District (District). A consent petition of all the property owners initiated this proposal. The annexation request is made to comply with Community Development Code Section 501-12.2A, which requires land within the North Bethany Subarea Plan area to annex into the District prior to development.

Attachments: Resolution and Order Staff Report (Exhibit A) Site Map (Exhibit B)

DEPARTMENT’S REQUESTED ACTION: Conduct the public hearing to consider annexation of the subject properties into Enhanced Sheriff’s Patrol District. Adopt a Resolution and Order approving the annexation with the approval becoming effective November 7, 2012. Authorize the Chair to sign the Resolution and Order for Service District Annexation 12-014 LRP/BC.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 5.d.

Date: 09/04/12

49 50 51 52 53 54 55 56 57

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58 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Public Hearing –Land Use & Transportation (CPO 7)

Agenda Title: CONSIDER THE ANNEXATION OF APPROXIMATELY 78.38 ACRES TO URBAN ROAD MAINTENANCE DISTRICT (12-015 LRP/BC)

Presented by: Andrew Singelakis, Director of Land Use & Transportation

SUMMARY: The county received a request from West Hills Development to annex nine parcels along with right-of-way to the Urban Road Maintenance District (District). A consent petition of all the property owners initiated this proposal. The annexation request is made to comply with Community Development Code Section 501-12.2A, which requires land within the North Bethany Subarea Plan area to annex into the District prior to development.

Attachments: Resolution and Order Staff Report (Exhibit A) Site Map (Exhibit B)

DEPARTMENT’S REQUESTED ACTION: Conduct the public hearing to consider annexation of the subject properties into Urban Road Maintenance District. Adopt a Resolution and Order approving the annexation with the approval becoming effective November 7, 2012. Authorize the Chair to sign the Resolution and Order for Service District Annexation 12-015 LRP/BC. COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 5.e.

Date: 09/04/12

59 60 61 62 63 64 65 66 67

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68 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Public Hearing - County Administrative Office

Agenda Title: ADOPT SUPPLEMENTAL BUDGET FOR FISCAL YEAR 2012-13

Presented by: Don Bohn, Assistant County Administrator Mary Gruss, Chief Finance Officer

SUMMARY:

Oregon local budget law allows for the modification of the adopted budget (FY 2012-13) through the supplemental budget process. Supplemental budgets are used to create new appropriations to spend increased resources, transfer resources and appropriations between funds, establish new funds, and create a new appropriation category within a fund.

On August 28, 2012, your Board approved an agreement with Health Share of Oregon, a Coordinated Care Organization (CCO). Health Share of Oregon will contract with Washington County to manage mental health services to OHP (Oregon Health Plan) eligible residents. Providing services under this agreement enables the Department to ensure more effective and efficient management of public funds in responding to the mental health needs of Washington County’s population as a whole.

Since 2003, Washington County has contracted directly with the State of Oregon to manage the OHP mental health benefits for most Washington County OHP recipients. The OHP fund will remain open to account for current cases in process prior to the September 1, 2012 start date under the new agreement.

Payment for this agreement is based on capitation payments that are paid on a per member, per month basis by Medicaid. The line item details of the supplemental budget are attached as Exhibit A to the Resolution and Order. The proposed changes are to recognize the creation of a new fund.

Exhibit A is available at the Clerk’s desk.

Attachment: Resolution and Order

COUNTY ADMINISTRATOR’S RECOMMENDATION: Approve the resolution and order for Supplemental Budget for 2012-13.

Agenda Item No. 6.a.

Date: 09/04/12

1 IN THE BOARD OF COUNTY COMMISSIONERS

2 FOR THE COUNTY OF WASHINGTON

3 In the Matter of Adopting a ) RESOLUTION AND ORDER 4 Supplemental Budget for 2012-13 ) and Making Appropriations ) No. 5

6 The above-entitled matter came before the Board at its public hearing of September 4,

7 2012, and

8 It appearing to the Board that, due to conditions which had not been ascertained at the

9 time the 2012-13 budget was prepared, there is a need to make a change in the financial planning

10 of the County for the 2012-13 fiscal year; and

11 It appearing to the Board that ORS 294.471 allows for the adoption of a supplemental

12 budget under such circumstances, provided that the process set forth in the Statutes are used; and

13 It appearing to the Board that it is necessary to create a new fund titled Health Share of

14 Oregon; and

15 It appearing to the Board that, in accordance with ORS 294.473, the appropriate notices

16 and budget summary were published in a newspaper of general circulation within Washington

17 County; and

18 It appearing to the Board that this Board held a public hearing on September 4, 2012 and

19 at said public hearing heard testimony from those desiring to be heard; and

20 It appearing to the Board that it is appropriate at this time to adopt the supplemental

21 budget, as proposed with modifications made by this Board at the public hearing held this date

22 and attached hereto as Exhibit “A” and

Page 1 – RESOLUTION AND ORDER

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340 HILLSBORO, OR 97124 PHONE (503) 648-8747 - FAX (503) 648-8636 70

1 It appearing to the Board that this supplemental budget, as provided by ORS 294.471,

2 does not authorize any increase in the levy of taxes; now, therefore, it is

3 RESOLVED AND ORDERED that the Board of County Commissioners of Washington

4 County, Oregon, does hereby adopt the supplemental budget as proposed, with the modifications

5 made by this Board and attached hereto as Exhibit “A;” and, it is further

6 RESOLVED AND ORDERED that the amounts set forth in Exhibit “A” be and hereby

7 are appropriated for the purposes designated therein; and, it is further

8 RESOLVED AND ORDERED that the County Administrator shall make any required

9 filings and take such other actions as are necessary to implement this action.

10 DATED this 4th day of September 2012.

12 BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON 13

15 CHAIRMAN

17 RECORDING SECRETARY 18

Page 2 – RESOLUTION AND ORDER

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340 HILLSBORO, OR 97124 PHONE (503) 648-8747 - FAX (503) 648-8636 71

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72 MINUTES

WASHINGTON COUNTY BOARD OF COMMISSIONERS

AUGUST 21, 2012

CONVENED: 10:02 a.m.

BOARD OF COMMISSIONERS: Chair Pro Tem Rogers Commissioner Malinowski Commissioner Bob Terry

Chair Andy Duyck (on vacation) Vice-Chair Dick Schouten (on vacation)

STAFF: Robert Davis, County Administrator John Hutzler, County Auditor Joy Chang, LUT, Long Range Planning Mary Gruss, Support Svcs, Finance Aisha Willits, LUT, Long Range Planning Theresa Koppang, HHS, Solid Waste & Recycling Dan Schauer, Extension Service Andrew Singelakis, LUT, Officer of the Director Stephen Roberts, LUT, Current Plan & Bldg. Svcs. Rob Massar, County Administrative Office Scott Young, LUT, Eng & Construct Svcs., Survey, Road Andy Back, LUT, Long Range Planning Alan Rappleyea, County Counsel Rod Rice, County Administrative Office Rod Branyan, HHS, Administration Steve Franks, LUT, Development Svcs. Jim Thiessen, Audiovisual Technician Bill Gaffi, Clean Water Services Ana Noyola, Alternate Clerk of the Board Minutes by Michelle Rubio

PRESS: Kathryn Driessen, The Oregonian

73 1. ORAL COMMUNICATION (2 MINUTE OPPORTUNITY)

Jim Claus, 22211 SW Pacific Highway, said, in a meeting he attended at Stanford University when J. Wallace Sterling was the newly appointed president, that a comment was made that said the length and shadow of the people running an institution is reflected in what happens. He said he thought Bob Cruz, who worked for Washington County, was an anomaly and stated he knew the law inside and out which he followed. He said the Board has several people on their staff who are very qualified civil servants. He said it’s an incredible relief to know they will be working with the staff at Washington County as Elwert and Sunset are going to be worked on as a county project. He described the staff as professional, courteous and takes the time to listen to the public and he is grateful for the Commissioners and thanked the Board.

Susan Claus, 22211 SW Pacific Highway, said the county has a project in the City of Sherwood that will create a realignment of Sunset Boulevard and Elwert Road. She said the City of Sherwood is trying to do another amendment to their transportation system plan and one of the things that is important is clarifying who is paying for which aspect as well as the parameters involved. She said that after speaking with staff they found out the intersection is pre-paid through the MSTIP 3D money. The city’s idea of a collector road to come into that is specifically involved with the city. The county is not involved if there’s any diminution in value as that road goes through property. She said that clarification isn’t known on the local level and didn’t know who they should speak to at the county that would say the county is not going to pay for any diminution of value on your collector road or that there’s no responsibility. She said there’s been a notion that the county and ODOT may have money to compensate for diminution of value, takings of the road, or payment of the collector that is separate from the county project but it’s intermingled. She stated at the local level they need to know who will pay for what so a decision can be made. She said it’s not clear that the county is only taking care of the intersection and wanted to know who they should talk to get clarification of what the county is involved in and what part is the City of Sherwood’s responsibility as far as funding. She said the City of Sherwood is getting ready to make a decision and a transportation system plan amendment is based on what she considers faulty information.

Chair Pro Tem Rogers referred Ms. Claus to staff member Steve Franks who was present on the questions she brought forth. He said the county only has a portion of the project she was referring, to which is the collector street, but they are aware of what is happening and said everything outside of that is a City of Sherwood project.

2. CONSENT AGENDA

Chair Pro Tem Rogers said item 1.k is pulled from the Consent Agenda. It was moved to approve the Consent Agenda as amended.

Motion – Terry 2nd – Malinowski Vote: 3-0

74 APPROVAL OF MINUTES July 24, 2012

CLEAN WATER SERVICES

1.a. CWS MO 12-71 Accept Construction of Kahneeta/Springville Sanitary Sewer Connection Project No. 6485 and Release Retainage to NW Kodiak Construction, LLC (CPO 7) (Approved Under Consent Agenda)

1.b. CWS RO 12-11 Endorse Boundary Change Proposal (12-009 LRP/BC) for Annexation to Clean Water Services' Service District (CPO 8) (Approved Under Consent Agenda)

1.c. CWS RO 12-12 Endorse Boundary Change Proposal (12-010 LRP/BC) for Annexation to Clean Water Services' Service District (CPO 8) (Approved Under Consent Agenda)

1.d. CWS MO 12-72 Authorize Revision Process for Design and Construction Standards (CPO All) (Approved Under Consent Agenda)

LAND USE AND TRANSPORTATION

1.e. MO 12-242 Approve Contract Amendment No. 2.0 with Cardno WRG for Engineering Design for the 10th Avenue Baseline to Holladay Project (CPO 12F) (Approved Under the Consent Agenda)

COUNTY ADMINISTRATIVE OFFICE

1.f. RO 12-65 Adopt Resolution and Order Establishing General Guidelines for County Use of Federal Timber Safety Net Funds (Approved Under Consent Agenda)

75 JUVENILE DEPARTMENT

1.g. MO 12-243 Authorize Grant Funding and Intergovernmental Agreement with the State of Oregon for Juvenile Drug Court (Approved Under Consent Agenda)

SHERIFF’S OFFICES

1.h. MO 12-244 Approve Intergovernmental Agreement with City of Banks to Provide Law Enforcement Services (Approved Under Consent Agenda)

SUPPORT SERVICES

1.i. MO 12-245 Authorize Increase in Purchase Orders for Janitorial Supplies (2012.001SA) (Approved Under Consent Agenda)

1.j. MO 12-246 Authorize Purchase Order for Local Telephone Services (2012.074SA) (Approved Under Consent Agenda)

SERVICE DISTRICT FOR LIGHTING – Removed from the Consent Agenda

1.k. SDL MO 12-4 Form Assessment Area, Authorize Maximum Annual Assessment, and Impose a First Year Assessment for Edgewater on the Tualatin #3 (CPO 4K) (Removed from the Consent Agenda)

MAINTENANCE LOCAL IMPROVEMENT DISTRICT

1.l. RO 12-66 Approve Establishment of a Road Maintenance Local Improvement District (MLID) for Deer Creek Estates (CPO 1) (Approved Under Consent Agenda)

76 3. PRESENTATION – COUNTY AUDITOR

3.a. MO 12-237 Auditor’s Annual Report and FY 2012-13 Audit Plan

John Hutzler, County Auditor, said the Washington County charter provides that the County Auditor is responsible to the people and thus requires he issue an annual report for the prior year and plan for the upcoming year. He said as he took office in January 2011 he filed the report for year 2010 which included the activities of his predecessor. He said when he filed that first report he expressed to the Board he would rather file the report on a fiscal year basis rather than a calendar year basis so he could base his audit plan on a known budget. He added because of this, the report he’s presenting is for 18 months (January 1, 2011 – June 30, 2012) and subsequent reports would be for the fiscal years.

He said that during the previous aforementioned 18 month period, his office conducted follow-up on 6 audits his predecessor had completed in the last few years of his term as well as 67 recommendations from those prior audit reports. He said he initiated two new audit projects which are currently ongoing. He said his plan for fiscal year 2012/13 has 11 projects including follow up on the prior audits, completion of the two new audit projects he mentioned and the initiation of several new audits. He said the new audits include an audit of executive expenses, audit of capital road construction in the county and audit of sex offenders supervision. He said the executive expenses audit will begin and be completed this year and the other two would begin this year but completed in the next fiscal year. He said he will provide a summary report to the Board based on reports to the county’s ethics matters hotline and continue to build the county’s capacity to perform audits, meet professional standards and undergo a peer review of the auditor’s office. He then thanked the Board and county administrative office for the support they have provided to the auditor’s office. He stated he is recruiting for the position of a program auditor position which will increase the capacity to perform audits in the county auditor’s office as well as acquire new audit software. He said the Board will be receiving reports on the follow up on the audits that were initiated by his predecessor.

Chair Pro Tem Rogers thanked Mr. Hutzler and stated he appreciated his efforts.

Commissioner Terry said he didn’t have any questions on Mr. Hutzler’s report but would like to meet with him separately on some items.

4. BOARDS & COMMISSIONS

4.a. MO 12-238 Appoint Members to the Enhanced Sheriff Patrol District (ESPD) and Urban Road Maintenance District (URMD) Budget Committees (CPO All)

77 It was moved to appoint Karen Bolin and reappoint Leroy Bentley to the ESPD and URMD Budget Committee. Appointments are for terms ending June 30, 2015.

Motion – Terry 2nd – Malinowski Vote – 3-0

5. PUBLIC HEARINGS – LAND USE & TRANSPORTATION

5.a. RO 12-61 Consider the Annexation of Approximately 0.35 Acres to Tualatin Valley Water District (12-008 LRP/BC) (CPO 8)

Joy Chang, Associate Planner, Long Range Planning, said a request was received to annex one parcel to the Tualatin Valley Water District and it was initiated by consent petition of the property owners. She said this property is located north of NW Jacobson Road, south of NW Schaaf Road and east of NW Helvetia Road in the City of Hillsboro. She stated the City of Hillsboro has endorsed this minor boundary change under city ordinance 6017 and the endorsement has been received by Tualatin Valley Water District through resolution 08-12. She said required notification and postings were completed and no letters of comments were received. She said staff recommends the Board adopt a resolution and order approving the annexation with the approval becoming effective November 7, 2012 per Oregon revised statute 198.747 sub 1, sub a. She stated that this statute prohibits an annexation from becoming affective within 90 days prior to an election which is why they have the annexation taking place one day after the scheduled election on November 6, 2012.

Public hearing opened Public hearing closed

A motion was made to conduct the public hearing to consider the annexation of the subject property into the Tualatin Valley Water District; to adopt a Resolution and Order approving the annexation with the approval becoming effective on November 7, 2012; to authorize the Chair to sign the Resolution and Order for Service District Annexation 12- 008 LRP/BC.

Motion – Malinowski 2nd – Terry Vote – 3-0

78 5.b. RO 12-62 Consider the Annexation of Approximately 0.35 Acres to Clean Water Services District (12-009 LRP/BC) (CPO 8)

Joy Chang said the staff report for this item is the same as the above given in item 5a.

Public hearing opened Public hearing closed

It was moved to conduct the public hearing to consider the annexation of the subject property into the Clean Water Services District; adopt a Resolution and Order approving the annexation with the approval becoming effective on November 7, 2012; authorize the Chair to sign the Resolution and Order for Service District Annexation 12-009 LRP/BC.

Motion – Terry 2nd – Malinowski Vote – 3-0

5.c. RO 12-63 Consider the Annexation of Approximately 4.78 Acres to Clean Water Services District (12-010 LRP/BC) (CPO 8)

Joy Chang said the county received a request to annex one parcel to Clean Water Services which was initiated by consent petition of the property owners. She stated the parcel is located north of NW Mauzey Road and south and west of NW West Union Road in the City of Hillsboro. She said the City of Hillsboro endorsed the minor boundary change under city ordinance 5482 and the Board has also endorsed this request as the Board of Directors for Clean Water Services. She said required notifications and postings were completed and no letters or comments were received. She said staff recommends adopting a resolution and order approving the annexation becoming affective November 7, 2012 per ORS 198.747 sub 1, sub a.

Public hearing opened Public hearing closed

Motion – Terry 2nd – Malinowski Vote – 3-0

79 5.d. RO 12-64 Legalize Portions of NW Leisy Road and NW Hornecker Road as County Road No. 3280 (CPO 8)

Steve Franks, Assistant Director, said this is a continuation of a hearing that originated on August 7, 2012 and mentioned that Scott Young from Engineering Construction Services was present to answer any questions the Board may have.

Public hearing opened Public hearing closed

It was moved to approve the attached Resolution and Order Legalizing portions of NW Leisy Road and NW Hornecker Road as County Road No. 3280. This legalization is to become final at the filing of the proposed Record of Survey in the County Surveyor’s Office.

Motion – Terry 2nd – Malinowski Vote – 3-0

6. PUBLIC HEARING – HEALTH AND HUMAN SERVICES

6.a. MO 12-239 Approve Solid Waste Facility Application for Renewal of the Hillsboro Landfill, Inc. Franchise Agreement and Execute Franchise Agreement with Hillsboro Landfill, Inc.

Public hearing opened

Theresa Kopang stated she would be happy to give a staff report if anyone would like it presented.

Dean Kampfer, Municipal Marketing Manager for Waste Management of Oregon, said he brought with him Dale Zoucha who is the Operations Manager of the Hillsboro Landfill.

Dale Zoucha, Operations Manager, Hillsboro Landfill, said the Hillsboro Landfill is a dry waste landfill designed to subtitle D standards with gas leach 8 collection systems and monitoring to ensure environmental protection of the waste. He said the waste they receive currently is much different from what they were receiving 10 years ago.

80 He said with the regions requirement that all dry waste be processed before disposal, they have built a 10 million dollar waste recovery facility (TVWR) next to the landfill and are diverting about 38 – 40 percent of the waste they process through that facility. He thanked the county staff for working cooperatively to address the county and waste managements concerns in the Hillsboro Landfill franchise and finding compromises in the agreement they have before the Board today. He said Waste Management would like the Board to approve the agreement set before today.

Public hearing closed

It was moved to approve the application for the renewal of a solid waste facility franchise for Hillsboro Landfill, Inc., approve Staff’s findings, and execute the franchise agreement following contract review. .

Motion – Malinowski 2nd – Terry Vote – 3-0

7. ACTION – LAND USE AND TRANSPORTATION

7.a. MO 12-240 Authorize Filing of a Land Use Ordinance

Commissioner Malinowski said he feels this item is a housekeeping issue that needs to be done and address the situation.

It was moved to authorize filing of the above land use ordinance to facilitate public hearings in October 2012.

Motion – Malinowski 2nd – Terry Vote – 3-0

8. ACTION – COUNTY ADMINISTRATIVE OFFICE

8.a. MO 12-241 Authorize Allocation of Metro Local Share Natural Areas Bond Funds for Purchase of Park Property in North Bethany (CPO 7)

81 It was moved to authorize contributions of $360,000 from the county’s Local Share of the Metro Natural Areas Bond funds and $100,000 from the county’s Opportunity Fund toward the purchase of the two future park properties in North Bethany and to authorize the County Administrator to negotiate and sign agreements and documents needed for the purchases, including an IGA with THPRD.

Motion – Terry 2nd – Malinowski Vote – 3-0

9. ORAL COMMUNICATION (5 MINUTE OPPORTUNITY)

None.

10. BOARD ANNOUNCEMENTS . Chair Pro Tem Rogers stated the meeting on Tuesday, August 28, 2012 would be an evening meeting. He said he might be a bit late as he’s participating in a national webinar on behalf of CWS.

11. ADJOURNMENT: 10:28 a.m.

Motion – Terry 2nd – Malinowski Vote – 5-0

MINUTES APPROVED THIS ____ DAY ______2012

______RECORDING SECRETARY CHAIRMAN

AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent Unincorporated

ENDORSE BOUNDARY CHANGE PROPOSAL (12-013 LRP/BC) FOR ANNEXATION TO CLEAN WATER SERVICES' SERVICE Agenda Title: DISTRICT

Presented by: Bill Gaffi, General Manager (nmc)

SUMMARY

After the 1997 Legislature abolished the Boundary Commission and shifted the boundary change function back to the local level, Washington County (County) became responsible for district boundary changes within its jurisdiction. The governing bodies of county service districts, such as Clean Water Services (District), must endorse proposed annexations to their boundaries.

The County has received the following request to annex property to the District:

Proposal No. 12-013 LRP/BC: The property to be annexed consists of nine parcels encompassing approximately 78.36 acres. The property is located generally north of NW Springville Road, west of NW Kaiser Road, and east of NW Brugger Road. The property is further identified as tax map and lot numbers 1N117B-00200, 1N117B-00500, 1N117B-00800, 1N117CA-00100, 1N117CA-00200, 1N117CA-00500, 1N117CA-00600, 1N117CA-00700, and 1N117CD-5800. A map of the property is attached as Exhibit A.

District staff has reviewed the request and recommends endorsing the annexation. County staff has scheduled a public hearing for the proposed annexation on September 4, 2012.

Attachments:

Resolution and Order Exhibit A to Resolution and Order

REQUESTED ACTION

Endorse Boundary Change Proposal No. 12-013 LRP/BC for annexation to Clean Water Services’ Service District.

Agenda Item No. 1.a.

Date: 09/04/12

1 BEFORE THE BOARD OF DIRECTORS OF CLEAN WATER SERVICES

2 In the Matter of Endorsing Boundary Change ) ) RESOLUTION AND ORDER 3 Proposal No. 12-013 LRP/BC. ) NO. ) 4

5 6 The above-entitled matter came before the Board of Directors of Clean Water Services (Board) at its regular meeting of September 4, 2012; and 7 8 It appearing that the Board is charged with endorsing proposed boundary changes pursuant

9 to ORS 198.850(1); and 10 It appearing that the Board has received an annexation petition which meets the double 11 majority requirements of ORS 198.855(3); and 12 It appearing that the property is within Metro’s jurisdictional boundary and the regional 13 Urban Growth Boundary; and the Board being fully advised; it is therefore 14 RESOLVED AND ORDERED that the Board endorses proposed annexation No. 15 12-013 LRP/BC having the boundaries depicted in Exhibit A attached hereto and by this reference 16 incorporated herein; and it is further 17 / / / 18 / / / 19 / / / 20 / / / 21 / / / 22 / / / 23 / / / 24 / / / 25 / / / 26 Page 1 of 2 – RESOLUTION AND ORDER CLEAN WATER SERVICES 2550 S.W. Hillsboro Highway Hillsboro, Oregon 97123-9379 Telephone (503) 681-3600 Fax (503) 681-3603 84

1 RESOLVED AND ORDERED that this Resolution and Order shall be immediately filed 2 with the Washington County Board of Commissioners for further action to approve boundary 3 change proposal 12-013 LRP/BC.

4 DATED this 4th day of September, 2012. 5

6 CLEAN WATER SERVICES 7 By its Board of Directors 8

9 ______Chairman 10 11 ______12 Recording Secretary 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Page 2 of 2 – RESOLUTION AND ORDER CLEAN WATER SERVICES 2550 S.W. Hillsboro Highway Hillsboro, Oregon 97123-9379 Telephone (503) 681-3600 Fax (503) 681-3603 85

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Land Use and Transportation (CPO 5)

Agenda Title: SW CAPPOEN ROAD LOCAL IMPROVEMENT DISTRICT; SET PUBLIC HEARING TO LEVY ASSESSMENTS

Presented by: Andrew Singelakis, Director of Land Use and Transportation

SUMMARY:

The Board established the SW Cappoen Road Local Improvement District on February 2, 2010 and authorized the construction of improvements upgrading gravel roads to hard surface on February 23, 2010. The improvements have now been completed. The final project is summarized in the assessment report.

A proposed assessment roll has been prepared. Final LID project costs are apportioned among benefited properties based upon the assessment method in the feasibility report. The total project cost was $78,215.67 and estimated cost to the LID was $45,366.31. The final cost to the LID is $45,366.31 with the remaining $32,849.36 the County’s portion.

In accordance with the Washington County Code, the Board should receive the assessment roll and set a public hearing.

Attachments: 1. Resolution and Order 2. LID Map - Exhibit A 3. Assessment Report - Exhibit B 4. Assessment Roll - Exhibit C 5. Notice of Public Hearing - Exhibit D

DEPARTMENT’S REQUESTED ACTION: Approve the attached Resolution and Order setting a Public Hearing on September 25, 2012 to levy assessments for the SW Cappoen Road Local Improvement District

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.b.

Date: 09/04/12

87 FOR WASHINGTON COUNTY, OREGON

In the Matter of Receiving an Assessment Roll ) RESOLUTION AND ORDER and Setting a Public Hearing to Levy ) Assessments Against Benefited Properties ) NO. Within the SW Cappoen Road ) Local Improvement District )

This matter having come before the Board at its meeting of September 4, 2012; and

It appearing to the Board that pursuant to the Washington County Code Chapter 3.20 a procedure was established for assessing the cost of public improvements against benefited property within a Local Improvement District; and

It appearing to the Board that on February 2, 2010 pursuant to Resolution and Order No. 10- 15 the SW Cappoen Road Local Improvement District was established; and

It appearing to the Board that on February 23, 2010, pursuant to Resolution and Order No. 10-21 the Board authorized the construction of public improvements; and

It appearing to the Board that the improvements are now completed, and the final project cost for said Local Improvement District is $45,366.31; and

It appearing to the Board that an assessment roll for public improvements associated with the above-named Local Improvement District has been filed with the Board; it is therefore

RESOLVED AND ORDERED that the assessment roll filed with the Board, attached hereto and labeled Exhibit C, is received as the proposed assessment roll and levy; it is further

RESOLVED AND ORDERED that the assessments shall be levied immediately against the property rather than being certified to the tax roll and collected with ad valorem taxes; it is further

RESOLVED AND ORDERED that September 25 at 6:30 p.m. in the Auditorium of the Public Services Building, 155 North First Avenue, Hillsboro, Oregon, is hereby set as the time and place for a public hearing at which time the Board will consider all objections to the assessments received in writing prior to the close of said hearing and; it is further

RESOLVED AND ORDERED that notices shall be mailed as soon as practicable to each property owner listed in Exhibit C, said notices to contain the information required by Washington County Code Section 3.20.170.

Dated this 4th day of September 2012 BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON Approved as to Form: /s/ Loretta Skurdahl ______Senior Assistant County Counsel Chairman Date: 1/21/00 ______Recording Secretary

88 Beginning of road improvement

LEBEAU RD 21050 20842

21801 21525

21940 BACKMAN LN Undeveloped 19140 Non-Addressed Taxlot 2S2230000505

19290 19255

19305

19360

End of road improvement

19550

19615

19755 C 19820

19885

Access from SW Edy Rd

L 20000

T Access from

1 SW Cappoen Rd

Exhibit A October 30, 2009 Proposed Local Improvement District Washington County ± Department of Land Use & Transportation ± Operations & Maintenance Division 0 89 500 (503) 846 - ROAD Cappoen Rd Feet

Map Project: \\NutSDE\GIS\Projects\LID\CappoenRd\Cappoen_Rd.mxd Project Summary:

The project consists of a chip seal surface and associated drainage improvements.

Project History:

A community meeting was held in August of 2009, where the process and anticipated cost were outlined to the participants. A petition requesting formation of a Local Improvement District (LID) signed by 12 of the 15 property owners (80%) of the 17 parcels within the proposed LID boundary was presented to the Washington County Board of County Commissioners on December 1, 2009. The Board accepted the petition and directed the preparation of a feasibility report.

On February 2, 2010, the Board of County Commissioners approved the feasibility report, and under Resolution and Order No. 10-15 established the SW Cappoen Road Local Improvement District and set a date for the public hearing on the proposed improvements. The Board conducted the public hearing on February 23, 2010.

The construction of the chip seal surface and associated drainage improvements were substantially completed on August 23, 2010.

Project Cost:

The estimated and actual project costs are shown in the table below. Actual cost information was developed from the Operations Division Cost Accounting System (CAS).

ESTIMATED ACTUAL PROJECT COST PROJECT COST TOTAL PROJECT COST $45,366.31 $76,252.81

EXHIBIT B Page 1 of 2 90

Assessment Summary:

The method of assessment established in the LID feasibility report provides for the apportionment of Local Improvement District cost by parcel. The Feasibility Report states: Developed properties (or those with significant improvements) will be assessed a full share of the development and construction cost due to their increased benefit from the improvement. Properties that develop, or have an active residential building permit, prior to the assessments being levied will be assessed a full share of the development and construction costs. The proposed assessment is listed for each parcel in the Assessment Roll. (Exhibit C).

This apportionment is in compliance with the intent of the LID participants, the feasibility report, and Washington County Code chapter 3.20.

Assessment Report Prepared by: Ted Voelker, Engineering Technician III October 2009

EXHIBIT B Page 2 of 2 91 Cappoen Road LID Preliminary Assessment Roll

Tax Map & Property Development Estimated Lot No. Owner Status Assessment 1 2S2230000503 Ehlers Revocable Living Trust Improved $2,749.47 By Ehlers, Otto E & Carol M TRS 21050 SW Lebeau Road Sherwood, OR 97140 2 2S2230001100 Milne, Robert H & Diana & Improved $2,749.47 Milne, Kevin A & Rebecca L 20842 SW Lebeau Road Oregon, OR 97140 3 2S230000508 Backman, Alvin L & Improved $2,749.47 Backman, Vivian L Revocable Living Trust 21940 SW Backman Lane Sherwood, OR 97140 4 2S2230000504 Stratton, John & Amy Improved $2,749.47 PO Box 577 Sherwood , OR 97140 5 2S2230000506 Backman, Alvin L Trust & Improved $2,749.47 Backman, Vivian L Trust 21940 SW Backman Lane Sherwood, OR 97140 6 2S2230001200 Jensen, Sara Improved $2,749.47 19140 SW Cappoen Road Sherwood, OR 97140 7 2S2230000505 Backman, Alvin L Trust & Unimproved $1,374.74 Backman, Vivian L Trust 21940 SW Backman Lane Sherwood, OR 97140 8 2S2230000600 Dillree, Jered W & Marjie A Improved $2,749.47 19255 SW Cappoen Road Sherwood, OR 97140 9 2S2230000601 Tarkiainen, Reino J & Marilyn J Improved $2,749.47 20895 SW Lebeau Road Sherwood, OR 97140 10 2S2230001301 Dawson, Gary S/Diana M Improved $2,749.47 PO Box 2992 Tualatin, OR 97062 11 2S2230000800 Brush, N R/A M Improved $2,749.47 19615 SW Cappoen Road Sherwood, OR 97140 12 2S2230001500 Hays, Edward M & Pamela M Improved $2,749.47 Hays, Timothy A 19550 SW Cappoen Road Sherwood, OR 97140

EXHIBIT C Page 1 of 2

Tax Map & Property Development Estimated Lot No. Owner Status Assessment 13 2S2230001600 Bojanower, Paul A Revocable Living $2,749.47 Trust Improved 19820 SW Cappoen Road Sherwood, OR 97140 14 2S2230000900 Rigert, Eugene H & Linda R Improved $2,749.47 19755 SW Cappoen Road Sherwood, OR 97140 15 2S2230001300 White, Thomas L Improved $2,749.47 19360 SW Cappoen Road Sherwood, OR 97140 16 2S2230001000 Miller, Richard/Diane Improved $2,749.47 19885 SW Cappoen Road Sherwood, OR 97140 17 2S2260000402 Loewer, Rod M & Gina M Improved $2,749.47 20000 SW Cappoen Road Sherwood, OR 97140 TOTAL ESTIMATED ASSESMENTS $45,366.31

EXHIBIT C Page 2 of 2

93 NOTICE OF PUBLIC HEARING FOR PROPOSED LEVY OF ASSESSMENT

Notice Mailed: September 5, 2012

RE: WASHINGTON COUNTY CODE CHAPTER 3.20 LOCAL IMPROVEMENT DISTRICT SW CAPPOEN ROAD

YOU ARE HEREBY NOTIFIED that the Washington County Board of County Commissioners will conduct a public hearing to receive information and testimony, and hear and consider objection, if any there be, regarding proposed assessments against benefited property within SW Cappoen Road Local Improvement District.

DATE: September 25, 2012 TIME: 6:30 p.m. PLACE: Board of County Commissioners Auditorium 155 North First Avenue Hillsboro, OR 97124

The total project cost proposed to be assessed against all properties within the Local Improvement District is $45,366.31.

The proposed assessment on your property, as identified by the map and tax lot number on the above address label, is indicated on the assessment roll (Exhibit C).

If you object to the proposed assessment, you must file your objection in writing, stating the grounds for objection. Your objection must be ACTUALLY RECEIVED by the Washington County Department of Land Use and Transportation Department (1400 SW Walnut St, MS 51, Hillsboro, OR 97123 attn: LID Coordinator) not later than September 25, 2012 or filed with the Clerk of the Board of County Commissioners, prior to the close of the public hearing.

The assessment as stated above or as the Board of County Commissioners may modify it will be levied by the Board following the conclusion of the public hearing.

EXHIBIT D Page 1 of 2

Washington County Code Chapter 3.20 Local Improvement District for SW CAPPOEN ROAD Page 2

After the Board of County Commissioners levies assessments, you will be sent a notice of assessment. The assessments will be levied immediately against the property rather than being certified to the tax roll. Within thirty (30) days after the levy of assessments, you must either: ▪ Pay the full amount of the assessment, or ▪ Make application to pay the assessment in installments.

If you choose to pay by installment, you may pay the assessment plus interest on the unpaid balance in 20 equal semi-annual installments. You will receive forms and information concerning the installment payment option at the time the notice of assessment is sent to you.

For further information, please contact Todd Watkins, P.E., or Ted Voelker in the Department of Land Use and Transportation, Operations and Maintenance Division at 503-846-7623.

BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, OREGON

Approved as to Form /s/ Loretta Skurdahl Senior Assistant County Counsel Date: 2/17/99

EXHIBIT D Page 2 of 2

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96 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Land Use and Transportation (CPO 10)

Agenda Title: AUTHORIZE VEHICLE LENGTH RESTRICTION ON LAURELWOOD ROAD Presented by: Andrew Singelakis, Director of Land Use and Transportation

SUMMARY:

This agenda item seeks authority for implementing a vehicle length restriction of fifty (50) feet on Laurelwood Road between Bald Peak Road and Parmalee Road. Resolution and Order 10-23 requires Board of Commissioner approval for vehicle restrictions lasting longer than 30 days. Log trucks will be exempt from the restriction.

An engineering analysis was conducted and determined that vehicles exceeding fifty (50) feet in total length significantly over-track into the adjacent lane on Laurelwood Road. The proposed length restriction will help to mitigate over-tracking through curves and improve safety along the section of road.

Log trucks will be exempt from the length restriction due to a more central pivot point which allows them to negotiate tighter curves than a regular semi-trailer truck. Other vehicles over fifty (50) feet long that want to use the road may apply for an over-dimensional permit through LUT Operations.

Three measures will be implemented to help notify drivers. 1. Advanced signing will warn vehicles in advance of the length restriction. 2. LUT will issue a press release informing the public of the ensuing restriction. 3. NavTeq and TeleAtlas, providers of data for GPS navigation devices, will be notified.

Attachments: 1. Vicinity Map

DEPARTMENT’S REQUESTED ACTION:

Approve a fifty (50) foot vehicle length restriction on Laurelwood Road between Bald Peak Road and Parmalee Road with a standing log truck exemption.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.c.

Date: 09/04/12

97 98 PULLED AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Land Use and Transportation (CPO8)

Agenda Title: APPROVE INTERGOVERNMENTAL AGREEMENT WITH STATE OF OREGON FOR FUNDING OF THE GROVELAND DRIVE REALIGNMENT PROJECT Presented by: Andrew Singelakis, Director of Land Use and Transportation

SUMMARY:

The existing Groveland Drive connection to Helvetia Road will be eliminated when the new off- ramp improvements are constructed at the Brookwood/Helvetia Interchange on Hwy. 26. It will be necessary to provide a new Groveland Drive connection to Helvetia Road approximately 800 to 1,000 feet north of the present intersection.

The project will be constructed as a part of the JTA of 2009 Brookwood/Helvetia Interchange Improvement project. The total project cost for the Groveland Drive Realignment project is $3,000,000. The County will oversee the design, permitting and construction of the project, and will be reimbursed by the State from the Brookwood/Helvetia Interchange Improvement project funds.

Construction is scheduled for the Summer 2015.

The Intergovernmental Agreement is available at the Clerk’s desk.

Attachments: 1. Vicinity Map 2. Typical 2-lane section

DEPARTMENT’S REQUESTED ACTION:

Approve Agreement with State of Oregon and authorize its execution upon completion of the County’s contract review process.

COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 1.d.

Date: 09/04/12

99 100 101

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102 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Health and Human Services

Agenda Title: APPROVE CONTRACT AMENDMENT WITH OREGON HEALTH SCIENCES UNIVERSITY FOR CACOON PROJECT TO PROVIDE SERVICES TO CHILDREN WITH SPECIAL NEEDS

Presented by: Rod Branyan, Director

SUMMARY

An Intergovernmental Agreement with Oregon Health Sciences University, Child Development and Rehabilitation Center (CDRC) provides funding for the CaCoon (Care COordinationON) Project which serves families with children and young adults who have complex conditions which result in special medical, educational, vocational, and social needs. The current agreement is in the amount of $67,454.04 for the period of October 1, 2011 through September 30, 2012.

This agenda item seeks approval to extend the Intergovernmental Agreement with OHSU through September 30, 2013 in the amount of $69,000. The new agreement total is $136,454.04.

DEPARTMENT’S REQUESTED ACTION:

Approve an amendment to the Intergovernmental Agreement with Oregon Health Sciences University, Child Development and Rehabilitation Center to extend services for the CaCoon Project through September 30, 2013.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.e.

Date: 09/04/12

103

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104 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Office of Community Development

Agenda Title: APPROVE COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT AGREEMENT FOR CITY OF SHERWOOD MARJORIE STEWART SENIOR CENTER IMPROVEMENT PROJECT

Presented by: Jennie H. Proctor, Program Manager

SUMMARY

The purpose of this agenda item is to request the Board’s consideration and approval of the fiscal 2012-2013 Community Development Block Grant (CDBG) project agreement with City of Sherwood for the Marjorie Stewart Senior Center Improvement project. This project was included in the FY 2012 Action Plan which is part of the County’s application for funding available through the CDBG program. The Board of Commissioners approved the Action Plan on May 1, 2012 by Minute Order #12-111 and was forwarded to HUD on May 3, 2012. In summary, the following project is listed for funding:

CDBG Project #4228 City of Sherwood, Marjorie Stewart Senior Center Improvements There are a series of accessibility (ADA) upgrades that need to be done to the building to better serve both people with disabilities as well as the older population that simply needs a little more assistance. The existing restrooms do not meet current ADA requirements and the finishes are dated. In addition, under the 2010 Oregon building code, a new building of this size would require a unisex restroom. The floors in the lobby area are exposed aggregate which is not an appropriate floor finish for this type of facility. The proposed project would upgrade the restrooms and lobby area floor finish to make the senior center more accessible and functional. CDBG Funds will be used to pay for legal and public notices, architectural and engineering, and construction costs associated with the project. CDBG funds: $179,600

No County General funds are involved.

DEPARTMENT’S REQUESTED ACTION: Authorize execution of the contract for the above-named project upon completion of the County’s contract review process. COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.f.

Date: 09/04/12

105

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106 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Support Services

Agenda Title: AMEND CONTRACT/INCREASE EXPENDITURE AUTHORITY FOR PAYROLLING SERVICES (2012.081P)

Presented by: Linda Baumgartner, Purchasing Supervisor

SUMMARY

This agenda requests that your Board approve a contract amendment to the Payrolling Services contract. The proposed contract amendment would extend the contract for one year and increase the expenditure authority by $280,000 for a contract total of $765,000.

Your Board awarded a contract to Employers Overload on June 28, 2011 (Minute Order 11-181) in the amount of $485,000. This contract had an expiration of March 31, 2013 with an option to extend for two one year renewals. Staff is requesting your Board approve the option to extend for one year and add expenditure authority for that contract period.

This contract is used by the Elections Division for assistance on a temporary basis for each election, the Animal Services Division for license writers, and the Fair for additional help required for preparation and execution of the Washington County Fair. In January of 2012, the Washington County Library Services was given permission to use the contract for their Radio Frequency Identification Conversion project. The contract was used to supply personnel to tag the various libraries books and other media. These services were a one-time cost of $215,000.

The increased funds through March 2014 will provide continued expenditure authority for the Elections Division, Animal Services and the Fair.

DEPARTMENT’S REQUESTED ACTION: Approve an amendment to extend the Employers Overload contract through March 31, 2014 and increase the expenditure amount by $280,000 for a total contract amount of $765,000.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

1.g. Agenda Item No.

Date: 09/04/12

107

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108 AGENDA

BOARD OF DIRECTORS ENHANCED SHERIFF’S PATROL DISTRICT

Agenda Category: Consent – Enhanced Sheriff’s Patrol District (CPO 7)

Agenda Title: ENDORSE THE ANNEXATION OF 78.38 ACRES TO THE ENHANCED SHERIFF’S PATROL DISTRICT (12-014 LRP/BC)

Presented by: Rod Rice, Deputy County Administrator

SUMMARY

The county received a request from West Hills Development (12-014 LRP/BC) to annex nine parcels to the Washington County Enhanced Sheriff’s Patrol District (District). The annexation request is made to comply with Community Development Code Section 501-12.2A, which requires land within the North Bethany Subarea Plan area to annex into the District prior to development.

County staff has reviewed the request and recommends that the Board endorse the annexation to the District. A public hearing for the proposed annexation is scheduled for September 4, 2012.

Attachment: Site Map

COUNTY ADMINISTRATOR’S RECOMMENDATION: Endorse the annexation of the property to the Enhanced Sheriff’s Patrol District (12-014 LRP/BC).

Agenda Item No. 1.h.

Date: 09/04/12

109 110 AGENDA

BOARD OF DIRECTORS URBAN ROAD MAINTENANCE DISTRICT

Agenda Category: Consent – Department of Land Use & Transportation (CPO 7)

Agenda Title: ENDORSE THE ANNEXATION OF 78.38 ACRES TO THE URBAN ROAD MAINTENANCE DISTRICT (12-015 LRP/BC)

Presented by: Andrew Singelakis, Director of Land Use & Transportation

SUMMARY

The county received a request from West Hills Development (12-015 LRP/BC) to annex nine parcels to the Washington County Urban Road Maintenance District (District). The annexation request is made to comply with Community Development Code Section 501-12.2A, which requires land within the North Bethany Subarea Plan area to annex into the District prior to development.

County staff has reviewed the request and recommends that the Board endorse the annexation to the District. A public hearing for the proposed annexation is scheduled for September 4, 2012.

DEPARTMENT’S REQUESTED ACTION: Endorse the annexation of the subject properties to the Urban Road Maintenance District (12-015 LRP/BC).

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 1.i.

Date: 09/04/12

111