COMMITTEE-OF-THE-WHOLE MEETING AGENDA MONDAY, MARCH 18, 2019 AT 5:00 P.M. LEDE ROOM, LEDUC CIVIC CENTRE 1 ALEXANDRA PARK, LEDUC, ALBERTA PAGE 1
Admin. Est. of Time 1. CALL TO ORDER
2. APPROVAL OF AGENDA
3. ADOPTION OF PREVIOUS NOTES
3.1 Approval of Notes of the Joint City of Leduc / Leduc County Committee-of-the-Whole Meeting held Monday, October 1, 2018
3.2 Approval of Notes of the Committee-of-the-Whole Meeting held Monday, March 11, 2019
4. DELEGATIONS & PRESENTATIONS
5. BUSINESS ARISING FROM PRESENTATIONS
6. IN-CAMERA ITEMS
Committee 6.1 Intermunicipal Projects Update/Strategic Planning 1 hour Members FOIP s. 21 & 25 LAST ITEM ON AGENDA
T. Turner / 6.2 Leduc Arts Foundry 30 minutes D. Brock FOIP s. 16, 24 & 25
7. RISE AND REPORT FROM IN-CAMERA ITEMS
8. REPORTS FROM COMMITTEE & ADMINISTRATION
R. Sereda / 8.1 Private Hydrant Inspection Service 10 minutes Chief G. Clancy
L. Weller / 8.2 Leduc Recreation Centre ("LRC") 10-Year Celebration Update 15 minutes D. Hewson
J. Cannon 8.3 2020 Budget Financial Overview 15 minutes
9. GOVERNANCE
10. COUNCIL CALENDAR UPDATES
11. INFORMATION ITEMS
12. ADJOURNMENT CALL TO ORDER
APPROVAL OF AGENDA
This is your opportunity to make an addition, deletion or revision to the Agenda UNCONFIRMED
LEDUC COUNTY & CITY OF LEDUC LIE:DUC JOINT COMMITTEE-OF-THE-WHOLE MEETING COUNTY
MINUTES OF THE JOINT CITY OF LEDUC/LEDUC COUNTY COUNCIL MEETING, HELD AT 5 PM ON MONDAY, OCTOBER 1, 2018, AT THE CITY OF LEDUC CIVIC CENTRE, LEDUC, ALBERTA
Leduc County City of Leduc • Mayor T. Doblanko • Mayor B. Young • Councillor K. Lewis • Councillor B. Beckett • Councillor K. Vandenberghe • Councillor G. Finstad • Councillor L. Wanchuk • Councillor B. Hamilton • Councillor G. Belozer • Councillor L. Hansen • Councillor R. Scobie • Councillor T. Lazewski • Councillor R. Smith • Councillor L. Tillack • D. Coleman, County Manager • P. Benedetto, City Manager • S. Davis, City Clerk
1. CALL TO ORDER
Mayor B. Young called the meeting to order at 5:13 pm.
2. ADOPTION OF AGENDA
MOVED by Councillor L. Wanchuk that the Committee approve the agenda as presented.
Motion Carried Unanimously
3. APPROVAL OF PREVIOUS MINUTES
a) Approval of Minutes of the Joint Leduc County/City of Leduc Committee-of-the Whole Meeting held Tuesday, June 26, 2018
MOVED by Mayor T. Doblanko that the minutes of the Joint Leduc County/City of Leduc Committee-of-the-Whole meeting held Tuesday, June 26, 2018, be approved as presented.
Motion Carried Unanimously
Page 1of3 4. BUSINESS
a) Overview of Respective Strategic Plans
Mayor T. Doblanko provided a copy of the Leduc County Strategic Plan ("Plan") (Attached), which was created by Leduc County Council. Mayor T. Doblanko, Councillor K. Vandenberghe and Councillor G. Belozer, provided Committee members with an overview highlighting various items contained in the Plan.
Mayor B. Young made a PowerPoint presentation (Attached) providing an overview of the City of Leduc Strategic Plan, and provided a copy of the 2019 - 2022 Strategic Plan (Attached). Mayor B. Young and Councillor G. Finstad also provided information relating to the development, and focus, of the Strategic Plan.
Mayor T. Doblanko and Mayor B. Young answered the Committee's questions.
b) Leduc-Nisku Economic Development Association ("LNEDA") Discussion
Mayor T. Doblanko made a presentation outlining concerns and questions Leduc County has relative to the LNEDA.
MOVED by Councillor G. Finstad that the Committee-of-the-Whole meeting move In-Camera pursuant to s.16 & 25 of the FOIP Act at 5:53 pm. Motion Carried Unanimously
MOVED by Councillor G. Finstad that the Committee-of-the-Whole meeting move In-Public at 6:10 pm. Motion Carried Unanimously
Discussion ensued relative to future of both the LNEDA and economic development in the region.
c) Airport Accord Transit Funding
M. Pieters, General Manager, Infrastructure and Planning, City of Leduc, and R. Thomas, Deputy County Manager and General Manager, Community and Protective Services, Leduc County, made a presentation on the discussions that took place at the Oversight Committee meeting relative to transit routes and funding. Discussion took place emphasizing the need for all parties to have a common understanding of the relationship between ridership numbers (revenue) and the cost of ridership (operation) on all routes, including the internal route.
M. Pieters, Mayor T. Doblanko, Mayor B. Young, and I. Sasyniuk, General Manager, Corporate Services, City of Leduc answered the Committee's questions. d) Shared Investment/Shared Benefit Update
J. Evans, Manager, Long Range Planning, Leduc County made a PowerPoint presentation (Attached) and answered the Committee's questions.
Page 2 of 3 Mayor T. Doblanko and Mayor B. Young commented on the accomplishments of the Project Manager and the Accord Working Group within a very short time.
e) 65 Avenue/Nisku Spine Road Discussion
D. Coleman, County Manager, Mayor B. Young, M. Hay, Director, Intergovernmental Affairs and Corporate Planning, City of Leduc, and P. Benedetto, City Manager, made a presentation on the funding strategies, and advocacy efforts, relative to 65 Avenue/Nisku Spine Road and Highway 19. It is important to promote these roadways as a regional transportation corridor that is required to move goods and services. This strategy may increase the ability to optimize external funding.
Mayor B. Young, Mayor T. Doblanko and P. Benedetto answered the Committee's questions.
MOVED by Councillor G. Finstad and Seconded by Councillor R. Scobie that Administration be directed to work on joint messaging relative to the Regional Transportation Corridor.
Motion Carried Unanimously
MOVED by Councillor B. Beckett and Seconded by Councillor G. Belozer that Administration be directed to develop a Regional Transportation Plan relative to advocacy, funding, phasing and potential partnerships. Motion Carried Unanimously
5. IN-CAMERA ITEMS
There were no in-camera items.
6. NEXT MEETING DATE
December 12, 2018, at the Nisku Recreation Centre.
7. ADJOURNMENT
The meeting adjourned at 6:50 pm.
T. Doblanko B. Young MAYOR, LEDUC COUNTY MAYOR, CITY OF LEDUC
D. Coleman P. Benedetto COUNTY MANAGER, LEDUC COUNTY MANAGER, CITY OF LEDUC
Page 3 of 3
TABLE OF CONTENTS
2018-2021 STRATEGIC PLAN
MISSION, VISION, VALUES AND COMMITMENTS ...... 4
MESSAGE FROM COUNCIL ...... 5
MESSAGE FROM THE COUNTY MANAGER ...... 6
STRATEGIC PRIORITIES ...... ••...... 7
LEDUC COUNTY TODAY ...... 8
DEMOGRAPHICS AND GROWTH ..•..•....•..•..••.•....•...•.....••. 8
Population ...... 8
Growth ...... •...... 8
Communities ...... •...... 9
QUALITY OF LIFE ..... • .• ••• .••..••.•.••.•.••.•..•.•.. • .•.• • .•• 10
Partnerships ...... 1 O
Parks and recreation ...... 1 o Emergency services ...... • . •...... 1 O
Support services ...... 1 O LEDUC COUNTY 2018-2021 STRATEGIC PLAN OPPORTUNITIES •.•... . •.....•• . •. . •.••.. . •• . ••• . ••. ... ••....• 11 Economic development ...... 11 This strategic plan is Leduc County council's road map for its four-year term. The plan is based on desires and concerns of county residents, as identified through the 2017 municipal election process. Strategic plans define STRATEGIC PRIORITY FOCUS AREAS ...... • ...... 12 the significant things a municipality will focus on to achieve desired results. Strategic plans enable the best use of limited resources and ensure Leduc County citizens have the best possible services at the most economic cost. ENRICHED QUALITY OF LIFE ...... •. •. .•...... •....•. • ..•...... 12
This plan was approved at the August 28, 2018 Leduc Caunty cauncil meeting. AGRICULTURAL INNOVATION AND SUPPORT FOR LOCAL FOOD•.•..•••..•.... 13
ENHANCED TRANSPORTATION SYSTEMS .. • .•.. •.••.• . • •.•.• • .•.. • .•.. 14
ECONOMIC DEVELOPMENT. . . . . • • . • . . • . • . . • . . • • • . • • • • . • . . • . . • . • . . 15
REGIONAL LEADERSHIP •.••.•....•.. • •.•...... ••.•.••.• .. . . • .. 16
LEDUC COUNTY I 2011-2021 STRATEGIC PLAN 2011 - 2 tt21 STR"TEGIC PLAN I LEDUC COUNTY MISSION, VISION, VALUES AND COMMITMENTS MESSAGE FROM COUNCIL
MISSION
Leduc County is dedicated to serving its citizens and will create an enhanced quality of life through effective leadership, committed partnerships and open, transparent communication.
VI SION
Leduc County is a leading member of the Edmonton Metropolitan Region. Leduc County offers an economic advantage, sustainable agricultural network, environmental leadership and an unsurpassed quality of life.
VALUES AND COMMITMENTS
Leduc County believes in:
~ our citizens
~ serving our communities
~ making ethical decisions
~ seeking fairness and equitability
~ pursuing innovation
By being true to these core beliefs, we will realize our commitment to:
~ working for our citizens
~ leading by example
~ achieving positive results
~ maintaining balanced and responsive budgets Front row (L to R): MayorTanni Dobla nko, Councillor Ray Scobie, Councillor larryWanchukand Councillor Kelly-Lyn n Lewis.
It is an honour and great responsibility to be elected to lead Leduc County forthe next four years.
During the 2017 municipal election campaign, we spoke with many of you about your priorities for Leduc County. During these discussions, it became clear to us that change was needed and the county must follow a more innovative path forward. This strategic plan describes what we heard from you, and how we will build the county that you envision. We have identified five strategic priorities to guide our actions and decisions during our term as your elected officials.
Leduc County is a key player in the changes that are taking place in the Edmonton Metropolitan Region, and we will continue to be leaders during these important regional discussions. We will work hard to make our county and the region stronger and more prosperous, and will make the decisions necessary to achieve our goals.
We need your support to achieve these goals, and look forward to your involvement in building our future together.
-Leduc County mayor and councillors
LEDUC COUNTY I 2011-1021 STR ATE GIC PLAN 201 1 - 2 021 STRATEGIC PLAN I LEDUC CO UNTY MESSAGE FROM THE COUNTY MANAGER LEDUC COUNTY STRATEGIC PRIORITIES 2018-2021
The first strategic planning activity with a newly elected council is always stimulating, as council members outline their visions and ideas for the next four years...... illlll ENRICHED QUALITY OF LIFE This strategic plan, with its five strategic priorities, will guide our work and decisions for the next four years. Our job as administrators is to take council's vision and Leduc County continually enhances the quality of life for its citizens by increasing the capacity and accessibility priorities and turn them into reality. of recreational, tourist and cultural activities and attractions.
We look forward to working with council on these important initiatives and will do our best to help them achieve their goals.
Duane Coleman AGRICULTURAL INNOVATION AND SUPPORT FOR LOCAL FOOD County Manager .....illlll
Leduc County encourages and supports agricultural innovation, the protection of agriculture land, agribusiness and local food initiatives.
ENHANCED TRANSPORTATION SYSTEMS
DID YOU KNOW? LEDUC Leduc County improves the quality of county roads and transportation systems and supports initiatives that promote road safety. COUNTY HAS A HIGHER Leduc County provides public transportation options for its customers. PERCENTAGE OF THE POPULATION WORKING THAN ALBERTA AND CANADA ECONOMIC DEVELOPMENT
67.9% (LC) 65.4% (AB) Leduc County encourages business and employment growth and diversification through key relationship 60.2% (CAN) building and by creating an environment that fosters development.
SOURCE: 2016 CENSUS
REGIONAL LEADERSHIP
Leduc County is a leader in regional planning and collaborative service delivery, which guides decision-making and resource allocation. The county is an advocate for partnering with other municipalities and orders of government to maximize regional opportunities.
LEDUC CO UNTY I 201 1 -1011 STA ATE GIC PLAN 20 11 - 1 011 STRATEGIC PLAN I LEDUC COUNTY LEDUC COUNTY TODAY
DEMOGRAPHICS AND GROWTH SUMMER VILLAGES HAMLETS LOCALITIES BUSINESS PARKS (MUNICIPALITIES WITHIN MUNICIPALITIES WITHIN LEDUC COUNTY'S BORDERS! LEOUC COUNTY'S BORDERS POPULATION: 13,780 (2016CENSUS) 1. Buford 8.Glen Park 11.Nisku 12. Sundance Beach 15. City of Leduc 2. Kavanagh 9. Michigan Centre 13. ltaska Beach 16. Town of Beaumont GROWTH: LEDUC COUNTY'S ECONOMIC DEVELOPMENT AND GROWTH MANAGEMENT STRATEGY 3. Looma 1o. St. Francis 14. Golden Days 17. Town of Calmar (2016) PROJECTS A POPULATION BETWEEN 40,225 AND 44,766 BY2045. 4. New Sarepta 18. Town of Devon 5. RollyView 19. Town of Thorsby 6. Sunnybrook 20. Village of Warburg 7. Te lfordville
Division 7 Division 6 Division 5 Division 4 Division 3 IDivision 2 I Division 1 Ray Scoble Glen n Belozer Tannl Doblanko LarryWanchuk Kelly Vandenberghe Kelly-Lynn Lewis Rick Smith 780-955-4567 780-955-4566 780-955-4565 780-955-4564 I 780-955-4563 780-955-4562 780-955-4561
8 LEDUC COUNTY ( 201 1 - 2021 STRATEG IC PLAN 2011 - 2021 STRATE GIC PLAN I LEDUC COUNTY 9 LEDUC COUNTY TODAY LEDUC COUNTY TODAY
QUALITY OF LIFE OPPORTUNITIES
Partnerships Economic Development
Leduc County values partnerships. The county has As well, through several Leduc County is strategically located within major air, rail and road networks. Leduc County is home to the Nisku several cost-sharing agreements in place with regional cost-sharing agreements, Business Park, Edmonton International Airport and Genesee Generating Station, all of which provide thousands of partners to support recreation, library, fire, police and Leduc County supports: jobs to people in the region. transit services. .... 11 arenas Parks and recreation ... 4pools Leduc County is home to: ... 4 curling rinks ... Jubilee Park Campground on Wizard Lake ... 15 community halls DID YOU KNOW? EDMONTON ... Centennial Park Campground on Joseph Lake .... 7 libraries INTERNATIONAL AIRPORT (EIA) ... Genesee Heritage Park .... Several athletic fields ... Sunnybrook Creek Park IS LOCATED IN LEDUC COUNTY ... Nisku Recreation Centre ... Pigeon Lake ... Beaver Hills UNESCO Biosphere Reserve ... Ministik International Migratory Bird Sanctuary
Emergency services Support services Edmonton International Airport Leduc County provides and supports emergency The following services are accessible within Leduc services throughout the region. County:
Located within Leduc County are: .... 2 hospitals
.... 7 fire districts (Warburg, Thorsby, Calmar, Leduc, .... 3 public health centres Nisku, New Sarepta, Millet) Family and social services ... 5 fire stations (Nisku, New Sarepta, Warburg, .... Affordable and seniors housing Thorsby, Calmar) ... Schools 4 full-time firefighters (24m at Edmonton International Airport (EIA) ... Leduc County employs 6 community peace officers
Leduc County funds additional RCMP positions, as follows:
... 1 enhanced officer position ... 1 enhanced school resources officer 1 criminal analyst ... 2 part-time clerical positions
10 LEDUC COUNTY I 201 1 - 2021 STlllATEGIC PLAN 2011 - 2021 STRATEGIC PLAN I LEDUC CO UNTY 11 STRATEGIC PRIORITIES 2. AGRICULTURAL INNOVATION AND SUPPORT FOR LOCAL FOOD
1. ENRICHED QUALITY OF LIFE Leduc County encourages and supports agricultural innovation, the protection of agriculture land, agribusiness and local food initiatives.
Leduc County continually enhances the quality of life for its citizens by increasing the capacity and accessibility of FOCUS AREAS Tl MELINE recreational, tourist and cultural activities and attractions. 2.1 Develop a plan framework for the re-visioning of smallholding agricultural activity. 0212020 2.2 Support integration of agri-science and innovation in agricultural production. FOCUS AREAS TIM ELI NE 0112019 2.3 Support local food initiatives. 0212019 1.1 Develop a plan framework to meet growth and program needs for recreation, tourism and 0412020 culture. 2.4 Be an advocate for agriculture and foster agri-tourism. 02j2019 12 Maintain existing partnerships and pursue new partnership opportunities with other 04 I 2018 2.5 Develop a phased roll-out plan forthe 2016 Agricultural Strategy 0412019 municipalities to leverage county investment. 13 Offer affordable county-sponsored programs and activities to all citizens. 0112018 KEY PERFORMANCE INDICATORS
... 1. Increase local producers' participation in local food organizations, including Alberta Farm Fresh Producers KEY PERFORMANCE INDICATORS and the Alberta Farmers' Market Association .
... 1. Adopt a strategic approach to community building that identifies community needs, access to services and ... 2. Host educational events regarding local agriculture and food production. financial sustainability. ... 3. Develop strategies and policies so all families and individuals in Leduc County have access to community programs and services. DID YOU KNOW? THERE ARE 1088 FARMS IN LEDUC COUNTY SOURCE: 2016 CENSUS OF AGRICULTURE 2018 BMO Farm Famlly Award winners, the ter Bergh famlly, at their famlly-run dairy operation. (l to R): Johan, Rlekje, Gerard and Berend ter Borgh (missing from photo Is Miriam ter Borgh) . ....ollllllllll $3, 182,562,016: TOTAL FARM CAPITAL REPORTED ""111111111111 FOR2016ATMARKETVALUE SOURCE: 2016 CENSUS OF AGRICULTURE 12 L.EDUCCOUNTY I lOU • 2021 STR ATEG IC PLA N 2011 · 2021 STRATEGIC PLAN I LEDU C COUNTY 3. ENHANCED TRANSPORTATION SYSTEMS 4. ECONOMIC DEVELOPMENT Leduc County improves the quality of county roads and transportation systems and supports initiatives that Leduc County encourages business and employment growth and diversification through key relationship building promote road safety. and by creating an environment that fosters development. Leduc County provides public transportation options for its customers. FOCUS AREAS TIMELINE 4. 1 Implement the 2018-2021 Economic Development and Growth Management Study. 0212019 FOCUS AREAS TIM ELINE 4.2 Maintain, leverage and build new partnerships. 04 I 2018 3. 1 Improve transportation networks. 0 4 I 2018 4.3 Re-evaluate policies to reduce barriers to commercial growth. 0112020 3.2 Support economic development initiatives by improving transportation links. 03 I 2021 4.4 Develop a county brand to support promotion and marketing efforts. 0212020 33 Investigate public transportation opportunities within the county and across the region. 03 I 2019 4.5 Create an economic development package to promote Leduc County. 03 I 2019 3.4 Make continuous infrastructure investments to support the safety of those travelling in 0112019 4.6 Investigate alternate strategies for Leduc County utility rates. 03 I 2018 and through the counfy. 3.5 Develop and implement a new Transportation Master Plan. 0212019 KEY PER FORMAN CE IN DICATORS "'Iii 1. Implement a new economic development function within Leduc County. KEY PERFORMAN CE INDICATORS "'Iii 2. Net increase in non-residential assessed values in the Leduc region. "'Iii 1. Reduce the number of insurance claims received by the county due to road damage. "'Iii 3. Complete a broadband strategy for the Leduc region. "'Iii 2. Reduce the number of motor vehicle accidents on county roadways. "'Iii 4. Complete an agribusiness strategy. "'Iii 3. Increase awareness and utilization of accessible and affordable public transportation options within the county and region. 83,500 ADDITIONAL DID YOU KNOW? SHORTLY AFTER NISKU SPINE ROAD JOBS ARE PROJECTED OPENED, DAILY TRAFFIC ON THE ROAD INCREASED BY FOR THE LEDUC 86PERCENT SUB-REGION* BY 2044 SOURCE: LEDUC COUNTY ECONOMIC DEVELOPMENT SOURCE: LEDUC COUNTY STATISTICS (2016) AND GROWTH MANAGEMENT STRATEGY (2016) Construction work in Nisku "Leduc sub-region Includes Leduc Coun ty, the Ciry of Leduc. the rowns of Beaumont, Devon, Calmar and Thorsby and the Village of Warburg. 14 LEDUC COUNTY I 2011 - 2021 STR ATEG IC PLAN 201 1 - 2021 STRATEGIC PLAN I LEDU C COUNTY 1S 5. REGIONAL LEADERSHIP Leduc County is a leader in regional planning and collaborative service delivery, which guides decision-making and resource allocation. The county is an advocate for partnering with other municipalities and orders of government to maximize regional opportunities. FOCUS AREAS Tl MELINE 5.1 Relationships with other municipalities are maintained and strengthened. Q4l 2018 5.2 Leduc County remains a leader on regional initiatives through work with its partners. Ql 12021 5.3 Leduc County is recognized by other orders of government as a leading example of good Ql 12021 municipal practice. KEY PERFORMANCE INDICATORS <1111 1. Complete phase 1 of the Inter-Jurisdiction Cooperation Accord initiative. <1111 2. Complete the lntermunicipal Planning Framework with the City of Edmonton and Town of Beaumont. <1111 3. Complete intermunicipal collaboration frameworks and intermunicipal development plans with all neighbouring municipalities. •• LEDUC COUNTY I 101 1 - 202 1 STRATEGI C PLAN 2 01 I - 2021 STRATEGIC PLAN j LE DUC COU NTY 17 10/5/2018 CITY OF LEDUC 2Q19 •2022 STRATEGIC PLAN In our journey to continuously improve our strategic planning and community engagement frameworks, we launched a rich engagement campaign called 'Engage! Let's Talk Leduc' that COMMENTS ..,-i P. E-::£11/EDTHROOGH.. Engagement Hubs asked our community to dream big . • WAYS TO PARTI CIPATE COMMENTS Rto.<:m~ OM Community Visioning Events ... 2,905 8 ~ 28 A 30 #" D'.lTSOtltJT'"cRACTl\1'.r1!0.S:LM l'O•JTH 80.l.ROS:..TCCl,i>.l'.Jt/llY :: MAllAC.E"RS PARTJC!PAIH~ a.\. Social Media r:T:1 Online .l'iiil Newsletter "1!;J Contest I ,,.. Surveys E.J Subscriber Participants .t:J.. Completed Sign-ups r;;;",., WEBSITE ~ WEBSITE 1'00 PARTICIPANTS liiflfl .&.;.;; bl VIS ITORS ~~ VI EWS iflflfl ~~~~"!~~iumrr 1 10/5/2018 EXCELLENCE & PROSPERITY RESPECT FOR .A PARTNERING THE PlANE:------~ ------~SUCCESS I ' I ' A"."a"c~ • :"'": • A~g~~N . VALUES f . '' ACOOMITTEDo e FINANC"1. CITYTEl'M '------RESPONSIBILITY TRANSPARENCY DIVERSITY & &ACCOUNTABILITY INCLUSIVENESS 2 10/5/2018 These focus areas, along with their associated strategies and key performance indicators, will guide the growth of Leduc over the next four years and beyond. 3 Activity #1 : One -on -One Sessions • Mayors, CAO's, EIA Executive • PwC team will complete in person interviews during the week of October 15 -19 Concurrent during this week will be a workshop with PwC and the Working Group Activity #2: Scoping Document • Based on the interviews and WG workshop , PwC will provide a Scoping Document on October 26th • Approval of the Scoping Document by the WG and Oversight Committee on November 2nd (one week turnaround) • The Scoping Document serves as the blueprint for the SISB conceptual model 2 ALBERTA AEROTROPOLIS TRADE CORRIDOR ------"' wl ••- Project Details Spine Road - North Twp 510 to 25 Avenue Start Year: 2019 End Year. 2019 Scope: 4 Lane Arterial Roadway Partners: Leduc County Cost: $32.32 Million Spine Road - Central 25 Avenue to Hwy 625 Start Year: 2019 End Year: 2021 Scope: 2 Lane Vlndening Partners: Leduc County Project Cost: $7.10 Million Spine Road - Central Hwy 625 to Airport Rd Start Year: 2020 End Year. 2021 Scope: 2 Lane Arterial Roadway Partners: Leduc County & Alberta Transportation Project Cost: $17.32 Million 65th Avenue East (35 Street to Spine Road) & Spine Road South (Allard Ave to 65th Avenue) Start Year. 2019 End Year. 2020 Scope: 2 Lane Arterial Roadway Partners: City of Leduc & Leduc County Cost: $4.40 Million 65th Avenue Project Start Year. 2019 End Year. 2022 Scope: See 65th Avenue Detailed Design Partners: City of Leduc, Leduc County, EIA & Alberta Transportation Cost: $75.5 Million In Progress Projects (Not Included in Grant Application) Long Term Projects (Not Included in Grant Application) Trade Corridor North America's Second Largest Energy Park Interchange I~ Future Aerotropolis Development Area Conceptual Road Network (a lignment to be determined) · ~r.:ri--::- ~ . ·- .. i .: :o-,,...... ,_...,,,.,....,flal;;.;;._..l!',..i NOTES OF THE CITY OF LEDUC COMMITTEE-OF-THE-WHOLE MEETING Monday, March 11, 2019 Present: Mayor B. Young, Councillor B. Beckett, Councillor G. Finstad, Councillor B. Hamilton, Councillor T. Lazowski, Councillor L. Tillack Absent: Councillor L. Hansen Also Present: P. Benedetto, City Manager, S. Davis, City Clerk 1. CALL TO ORDER Mayor B. Young called the meeting to order at 5 pm. 2. APPROVAL OF AGENDA MOVED by Councillor L. Tillack That the Committee approve the agenda with the following addition: 9. INFORMATION ITEMS 9.1 News Release Motion Carried Unanimously 3. ADOPTION OF PREVIOUS NOTES 3.1 Approval of Notes of the Committee-of-the-Whole Meeting held Monday, February 25, 2019 MOVED by Councillor B. Beckett That the notes of the Committee-of-the-Whole meeting held on Monday, February 25, 2019, be approved as presented. Motion Carried Unanimously 4. DELEGATIONS & PRESENTATIONS There were no delegations or presentations. 5. BUSINESS ARISING FROM PRESENTATIONS City of Leduc CoW Meeting Page 1 March 11, 2019 6. IN-CAMERA ITEMS MOVED by Councillor G. Finstad That Committee move In-Camera at 5:50 pm. Motion Carried Unanimously 6.1 Airport Vicinity Protection Area ("AVPA") Solutions Strategy Update FOIP s. 16, 21, 24 & 25 The Committee move In-Public at 6:15 pm. 7. RISE AND REPORT FROM IN-CAMERA ITEMS 7.1 Airport Vicinity Protection Area ("AVPA") Solutions Strategy Update FOIP s. 16, 21, 24 & 25 Also in attendance: Committee Members Executive Team K. Woitt, Director, Planning & Development C. Labrecque, Manager, Long Range Planning S. Losier, Manager, Current Planning N. Booth, Manager, Communications & Marketing Services S. Davis, City Clerk K. Woitt, B. Loewen, C. Labrecque and S. Losier made a PowerPoint presentation (Attached). K. Woitt, B. Loewen, P. Benedetto, City Manager, M. Pieters, General Manager, Infrastructure and Planning, and Mayor B. Young answered the Committee's questions. 8. REPORTS FROM COMMITTEE & ADMINISTRATION 8.1 2019 Assessment & Growth Review T. Birtles and B. Lutz, Assessors, Accurate Assessment Group Ltd., J. Cannon, Director, Finance and G. Damo, Manager, Revenue Services, made a PowerPoint presentation (Attached). City of Leduc CoW Meeting Page 2 March 11, 2019 Maps were posted for review by Committee members, which outlined the areas of the City of Leduc that may be affected by assessment reviews in 2019. T. Birtles, B. Lutz, J. Cannon and G. Damo answered the Committee's questions. 8.2 Christmas Party / Awards Event Update D. Melvie, General Manager, Community and Protective Services, I. Sasyniuk, General Manager, Corporate Services, and P. Benedetto, City Manager, made a presentation recommending Option B - Awards Event and Separate Holiday Mixer, and answered the Committee's questions. 9. INFORMATION ITEMS 9.1 News Release N. Booth, Manager, Communications & Marketing Services, provided a News Release relative to the Leduc Golf and Country Club ("Golf Course") (Attached) and made a presentation to Committee. Amendments will be made to paragraph three prior to release of the News Release to the public in order to clarify that the City of Leduc will not be operating the Golf Course. 10. ADJOURNMENT The meeting adjourned at 6:23 pm. ______ B. YOUNG, Mayor ______ S. DAVIS, City Clerk City of Leduc CoW Meeting Page 3 March 11, 2019 ADOPTION OF PREVIOUS NOTES Notes of the Committee-of-the-Whole Meeting – March 11, 2018 *7.1 Airport Vicinity Protection Area ("AVPA") Solutions Strategy Update (Attachment Removed Pursuant to Sections 16, 21, 24 & 25 of the FOIP Act) 2019-03-13 Presented by: Jennifer Cannon, Director, Finance ITYOJ, Gino Damo, Manager, Revenue Services L:euuc . Forecasting Growth Growth "New" tax assessment resulting in increased tax revenues. i.e. New Construction Inputs for Growth • Offsite Levies • Permit Revenue 1 2019-03-13 Residential Growth Actual and Projected 8.00% 7.00% 6.00% 5.00% 4.00% 3.00% 2.00% 1.00% 0.00% 2013 2014 2015 2016 I2017 2018 2019 2020 20Zl • Budget Actual Non-Residential Growth Actual and Projected 11.00% 10.00% 9.00% 8.00% 7.00% 6.00% 5.00% 4.00% 3.00% 2.00% 1.00% 0.00% II II II 2013 2014 2015 2016 I201 7 I201 8 2019 2020 2021 • Budge t Act ual 2 2019-03-13 How does this align to our Goal of 60/40? 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 • Residential I! Non-Residential Committee-of-Whole meeting March 25, 2019 25 -Mill Rate Discussion 1st Reading of Mill Rate Bylaw April 8, 2019 2nd and 3rd Reading of Mill Rate Bylaw April 29, 2019 Assessors Open House -1 pm to 7 pm -Lede Rooms A & B 3 2019-03-13 I Questions from Committee of the Whole February 25, 2019 Question #1 Is the methodology the same for the City of Leduc as other midsize cities? Answer Generally speaking, yes, but there are several different pieces to the assessment puzzle where different methodology applies to different property types. We apply industry best practise wherever possible. Question #2 The City of Edmonton expects a decrease in single family housing assessment however the City of Leduc assessment is showing a 3% increase. Why is this? Answer The residential assessment base in the City of Leduc has dropped by 1% due to deflation. The overall increase is because growth is included in the total. ' Questions from Committee of the Whole February 25, 2019 Question #3 Are there any condominiums where parking stalls are not titled? Answer Yes, it completely depends on the developer. For example Bridgeport Boulevard. Question #4 Will a communication plan be done for the non-residential properties contained within the 25% to 100% range? Answer I would suggest no simply because the properties within that group have reasons for the change like new construction or some sort of physical change. We focused on a proactive approach by contacting as many as possible where there was a revision of information. In addition we proactively contacted tax agents that represent properties with large increases. 4 2019-03-13 Questions from Committee of the Whole February 25, 2019 Question #5 Did either of the assessors talk to the car dealerships for approach changes? Answer Only instances where tax agent representation is present. Overall, the change in assessed values was not huge. In some cases more than others, but was for good reason such as renovations, new construction, etc. As mentioned previously, our focus on proactive approach resulted in an agreement to an assessment increase by a tax agent representing one of the dealerships. 5 ------r----- D 0 I i i --- \...-- -- i....i -- Suite 1200, 10117 Jasper Avenue DRAWING NAME: DRAWING NO. THE WORKUN GARRICK PARTNERSHIP Edmonton, Alberta TSJ 1W8 if Telephone: (780) 428-1575 PROPOSED SITE PLAN l Fax: (780) 428-0326 A r c h i t e c t u r e a n d I n t e r i o r D e s i g n I n c. www . Wo rk u n Ga rri ck . com WITH NEW MODULAR CLASSROOMS CALEDONIA PARK SCHOOL OPTION #2 A2 3206 COADY BLVD, LEDUC, AB DATE: JANUARY 15, 2019 BLACK GOLD REGIONAL DIVISION NO. 18 SCALE: 1 : 1500 City of Leduc and Leduc Golf Course enter into partnership to preserve golf course lands The City of Leduc has taken steps to enhance recreation in the city by entering into a Memorandum of Agreement (MOA) with the Leduc Golf Course that would allow for the potential transfer of title of the golf course lands to the City. "Recreation is an important component of the high quality of life in Leduc, and City Council is passionate about ensuring we take the necessary steps to enhance recreation opportunities for our residents whenever possible. A good example of this is when we built the Leduc Recreation Centre. We see the same opportunities with"the golf course lands," said Mayor Bob Young. "By acquiring this property, we could preserve this key green space and develop year-round recreation opportunities." Under the MOA, all capital improvements to the facility and operations of the golf course would be provided by the City in exchange for the transfer of the golf course lands. An operating agreement/lease where the Club will operate the golf course will be established with the City of Leduc. "We are looking forward to working with the City of Leduc to preserve the golf course lands, and further enhance the recreational experience of those that visit the Leduc Golf Course," said Dan Linehan, Chair, Leduc Golf Course Board. "By collaborating together, we can ensure the longevity of the golf course, see much needed capital improvements take place, and protect vibrant green space in our community." The final details of the agreement and how operations would work, as well as information about public engagement related to access and activities, will be developed over the coming months. 'Additional information will be shared on Leduc.ca as it becomes available. MEDIA CONTACTS: Nikki Booth, manager of Communications and Marketing Services 780-340-7483 (cell) [email protected] James Whitton, General Manager & Head Professional Leduc Golf Course 780-910-8765 (cell) [email protected] T 780-980-7177 F 780-980-7127 1 Alexandra Park Leduc, Alberta T9E 4C4 www.leduc.ca DELEGATIONS & PRESENTATIONS BUSINESS ARISING FROM PRESENTATIONS IN-CAMERA ITEMS Intermunicipal Projects Update / Strategic Planning (Exception to Disclosure – Sections 21 & 25 of the FOIP Act) Presented by: Committee Members IN-CAMERA ITEMS Leduc Arts Foundry (Removed Pursuant to Sections 16, 24 & 25 of the FOIP Act) RISE AND REPORT FROM IN-CAMERA ITEMS MEETING DATE: March 18, 2019 SUBMITTED BY: Rick Sereda - Director Public Services I George Clancy - Fire Chief PREPARED BY: Rick Sereda, Director Public Services REPORT TITLE: Private Hydrant Inspection Service REPORT SUMMARY The purpose of this report is to provide information to Council regarding the expansion of the City's annual hydrant inspection program. The program is to now include Spring and Fall inspection services for all privately owned hydrants at no additional cost to the property owner. BACKGROUND PREVIOUS COUNCIL/COMMITTEE ACTION : Currently the City's Utility Services and Fire Department are responsible for the inspection and care of all 1, 165 municipally owned fire hydrants. Beginning in 2018, the Fire Department assumed the responsibility of annually inspecting the hydrants in the Spring and Fall while the Utility Services Department oversees the inspection reports and conducts all necessary repairs. Privately owned hydrants are not included in the City's inspection program unless requested by the property owner with a corresponding inspection fee which is collected by the City. Presently 136 of 199 private hydrants are included in the City's inspection program with an annual generated revenue of $13,600. By proceeding with the 63 additional no cost inspections the City will forgo this revenue in lieu of increased Public safety. Any repairs required to private hydrants as a result of the inspections are the responsibility of the property owner at their own cost. In 2018, Administration was asked by Council to review the feasibility of expanding its hydrant inspection program to include private hydrants located in condominiums and apartments with no additional charges administered for the inspections. From this review, it was determined that the benefits to the community of expanding the hydrant inspection program to include all private hydrants including commercial/industrial properties outweighed any revenue loss from the collection of inspection fees. Administration will be including private hydrants in its annual inspection program beginning in the Spring of 2019. Subsequently, property owners with private hydrants will be notified to the changes of the City's hydrant inspection program including the waiving of the City's inspection fee. Administration will also state in its notification that although the City will not be collecting any inspection fee, any hydrant repairs required as a result of the inspection will be the full responsibility of the property owner. KEY ISSUES: The primary benefit of including private hydrants in the City's hydrant inspection program is increased safety for the Community in both life and property. The Fire Department will have accurate operational information as well as familiarity with the location of all hydrants located within the City. ATTACHMENTS: 1. All Hydrants PDF 2. All Private Hydrants PDS Report Number: 2019-CoW-020 Page 1of2 Updated: December 14, 2017 RECOMMENDATION That Committee review the information as provided and that Administration proceed with the expanded hydrant inspection service to include all private hydrants at no additional cost to the property owner. Others Who Have Reviewed this Report P. Benedetto, City Manager / B. Loewen, City Solicitor / I. Sasyniuk, General Manager, Corporate Services / D. Melvie, General Manager, Community & Protective Services / M. Pieters, General Manager, Infrastructure & Planning / Jennifer Cannon, Director, Finance Report Number: 2019-CoW-020 Page 2 of 2 Updated: December 14, 2017 REPORTS FROM COMMITTEE & ADMINISTRATION Leduc Recreation Centre ("LRC") 10-Year Celebration Update Presented by: L. Weller / D. Hewson MEETING DATE: March 18, 2019 SUBMITTED BY: Irene Sasyniuk, GM Corporate Service & Jennifer Cannon, Director, Finance PREPARED BY: Irene Sasyniuk, GM Corporate Service & Jennifer Cannon, Director, Finance REPORT TITLE: 2020 Budget Financial Overview REPORT SUMMARY This report is provided to Committee of the Whole as part of the enhancements to the multi-year budget process. In accordance with Council's initiative to be more engaged with pre-budget planning, this is an opportunity to open a dialogue with Council to determine a go forward strategy to realign the budget to facilitate more moderate future tax increases and mitigate future user fee impacts. Financial Overview: To reduce the 2020 and 2021 multi-year tax revenue requirement (currently 4.5% and 5%) by 2% - 3% requires reduced operational expenses in the range of $700k to $2M. Lowest growth revenues in over a decade. In order to attract future investment, it will be critical to ensure Leduc's tax rates and user fees remain competitive with the region. · Possible options to adjust the multi-year budgets to align with reduced revenues. Continue to look for new revenue opportunities Reduce operational expenses by: o Continuing to introduce new efficiencies (where possible) o Limiting requests for new service levels/business cases o Deferring projects that can be moved to future years o Tightening contract services budgets o Service level options o Restricting new hiring o Other Re-prioritize capital by: o Reducing scope of projects o Re-timing (deferring) projects o Eliminating projects As Administration works through refining the budget with Council, current and future reserve requirements will be reviewed in conjunction with other funding sources such as debt financing and grant funding to ensure alignment with Council's Report Number: 2019-CoW-022 Page 1of5 Updated: December 14, 2017 priorities, capital plans for new assets, refurbishment and replacement of existing assets, and the requirement to funding other one-time initiatives. BACKGROUND PREVIOUS COUNCIL/COMMITTEE ACTION: Approval of 2019 Operating and Capital Budgets - Dec 3, 2018 Budget Improvement Workshop - Dec 10, 2019 Multi-Year Budget Process Improvements and Determining 2020 Budget Priorities - Jan 14, 2019 10 Year Capital Sequencing- Feb25, 2019 KEY ISSUES: As part of the enhancements to the 2020 budget process, Administration is committed to working collaboratively with Council to achieve a budget that is jointly owned from the start. As a recap, the following multi-year tax revenue strategy was approved on Dec 3, 2018: 2019 2020 2021 Base Operational & Capital Requirements 0.83% 2.39% 3. 15% RCMP 1.32% 1.32% Enhanced Transit 0.74% 0.74% 0.74% Partnership Opportunities 1.16% Proposed Tax Revenue Increase 2.89% 4.45% 5.05% As shown above, please note the multi-year tax strategies that are in place outside of the operational & capital requirements from 2019 - 2021: • RCMP 1.32%; started in 2018 and is complete in 2020 • Enhanced transit 0.74%; started in 2019 and is complete in 2021 • Partnership Opportunities 1.16%; begins in 2021 Starting Point As we move into the planning phase of the 2020 budget process, based on the 2019 budget approval the projected tax rates for 2020 and 2021 are 4.45% and 5.05% respectively. On January 14, 2019 Council advised Administration their Report Number: 2019-CoW-022 Page 2 of 5 Updated : December 14, 2017 comfort was not at this level and they are seeking a tax revenue increase closer to 2 - 3%. In an effort to work with Council towards this goal, Administration would like to provide perspective as to the operational reductions that would be required . to decrease the 2020 tax revenue increase to the desired percentage. Currently 1% tax revenue is equal to $480K therefore to reduce the projected 2020 from 4.45% to the range of 2-3% would require a reduction in operational expenses by approximately $700K - $1 .2M. Another point to consider is the $750k one-time funding for contracted services that was included in the 2019-2021 budget. This allowance was introduced as the City of Leduc historically had a surplus that was primarily made up of contracted services. To minimize this, the 2019-2021 operational budget includes one-time funds of $750K to support contract services which reduced the need to increase the taxes. This strategy was implemented to allow the City of Leduc time to do an in-depth review of contract services as part of the 2020 budget process. Recognizing that Council would like to further lower the 2020 tax increase, it is suggested that this one-time funding be phased out over the next few years as the removal of this in its entirety and decreasing the overall tax requirement would result in reducing operational expenses by $1 .5M - $2.0 M in 2020, rather than $700k - $1.2M. Current Environment At this time the City of Leduc is experiencing the lowest combined growth it has seen over the last 13 years (this is as far back as we could find growth numbers). However, the region itself is bustling with significant growth rightoutside our doorstep and this misalignment of growth is causing pressures. A quick review over the last few years' show just how much our revenue has decreased year over year. The following graph indicates the growth number for both residential and non-residential by year and as noted above, in the last few years there is a revenue number provided. This indicates the revenue generated by growth in the given year by both the residential and non-residential sector. As shown, our new growth revenue has steadily decreased and has seen an overall reduction of $1.SM from 2015 to 2019. It is also important to note that one of the assumptions used for the 2020 budget was a residential growth rate of 4% and a non-residential growth rate of 1.0%. At this time the non-residential rate appears sound, but the residential rate will most likely need to be reduced, resulting in the need to find more savings. Report Number: 2019-CoW-022 Page 3 of 5 Updated: December 14, 2017 Historica,I Growt h With Corresponding2015 to 2019 Growth Revenue ------ 2D.D % N N ~ ~ 0 ~ 0 15,1) % I-" ...... I-" ...... IJ1! Cl '-..J 00 w I I I I vi- ill' -vi- ill· N ..... I-" ..... b ~ L (l,U'\; Investing in our future by supporting an economically viable region is necessary for the City of Leduc and its long term fiscal sustainability. To work collaboratively with our regional partners to date the city has supported many regional initiatives with the enhanced transit in 2018 being the most recent. As the city recognizes the importance of regional collaboration, more investments will be required to realize the long-term goal of shared investment for shared benefit. However, with stagnant non-residential growth and limited residential growth this places additional pressure on the upcoming budgets. Administration will be working closely with Council to determine options to reduce the overall multi-year budget to align with minimal growth revenue and modest user fee and tax revenue increases. Considerations to do this may include, but are not limited to, continuing to introduce new efficiencies, limiting requests for new service levels/business cases, tightening the contract services budget, restricting new hiring, proposing service level options, deferring projects that are not mandatory or a high priority in Council's Strategic plan or the Corporate Business Plan . Concluding Remarks As an introduction to the 2020 budget operational review this report highlights some of_the challenges that both Council and Administration need to consider in moving forward. This discussion, along with the subsequent recommendation from Council, will serve as a guide for Administration to develop the City's 2020 multi-year budget proposal. Report Number: 2019-CoW-022 Page 4 of 5 Updated: December 14, 2017 RECOMMENDATION That Council direct Administration to investigate the development of a go forward multi-year budget utilizing all or a portion of the strategies outlined above. Others Who Have Reviewed the Report P. Benedetto, City Manager / B. Loewen, City Solicitor / I. Sasyniuk, General Manager, Corporate Services / D. Melvie, General Manager, Community & Protective Services / M. Pieters, General Manager, Infrastructure & Planning / J. Cannon, Director, Finance Report Number: 2019-CoW-022 Page 5 of 5 Updated: December 14, 2017 GOVERNANCE COUNCIL CALENDAR UPDATES INFORMATION ITEMS ADJOURNMENT