Public Document Pack
Argyll and Bute Council Comhairle Earra-Ghàidheal Agus Bhòid
Customer Services Executive Director: Douglas Hendry
Kilmory, Lochgilphead, PA31 8RT Tel: 01546 602127 Fax: 01546 604435 DX 599700 LOCHGILPHEAD 10 June 2019
NOTICE OF MEETING
A meeting of the OBAN LORN & THE ISLES AREA COMMITTEE will be held in the CORRAN HALLS, OBAN on WEDNESDAY, 12 JUNE 2019 at 10:30 AM, which you are requested to attend.
Douglas Hendry Executive Director of Customer Services
BUSINESS
1. APOLOGIES
2. DECLARATIONS OF INTEREST
3. MINUTES
(a) Oban, Lorn and the Isles Area Committee 13th March 2019 (Pages 3 - 10) (b) Oban, Lorn and the Isles Special Area Committee 10th April 2019 (Pages 11 - 14) (c) Oban Common Good Fund 26th March 2019 (Pages 15 - 20) For Noting (d) Oban, Lorn and the Isles Area Community Planning Group 8th May 2019 (Pages 21 - 26) For Noting
4. PUBLIC AND COUNCILLOR QUESTION TIME
5. MULL OFF-STREET TRAFFIC REGULATION ORDER (Pages 27 - 78) Report by Executive Director Development and Infrastructure Services 6. CRAIGNURE PIER - STAG REPORT (Pages 79 - 96) Report by Executive Director of Development and Infrastructure
7. PERFORMANCE REVIEW - AREA SCORECARD (Pages 97 - 118) Report by Executive Director, Customer Services
8. LOCALITY PLANNING GROUP OPTION APPRAISAL OCTOBER 2018 (Pages 119 - 126) Report by Associate Director of Public Health, Argyll and Bute Health and Social Care Partnership
(a) Engagement Framework and Public Involvement (Pages 127 - 130) Report by Health and Social Care Partnership
9. PRIMARY SCHOOL REPORT 2018/19- OBAN, LORN AND THE ISLES (Pages 131 - 174) Report by Head of Education: Lifelong Learning & Support
10. OBAN STRATEGIC FRAMEWORK Verbal update by CHORD Programme Manager
Reports For Noting 11. PROPERTY UPDATE (Pages 175 - 180) Report by Executive Director Customer Services
12. OBAN, LORN AND THE ISLES AREA COMMITTEE WORKPLAN (Pages 181 - 186)
Oban Lorn & The Isles Area Committee
Councillor Mary-Jean Devon Councillor Kieron Green Councillor Jim Lynch Councillor Roderick McCuish Councillor Sir Jamie McGrigor (Vice-Chair) Councillor Julie McKenzie Councillor Elaine Robertson (Chair) Councillor Andrew Vennard
Contact: Andrea Moir, Senior Area Committee Assistant - 01369 708662 Public DocumentPage 3 Pack Agenda Item 3a
MINUTES of MEETING of OBAN LORN & THE ISLES AREA COMMITTEE held in the CORRAN HALLS, OBAN on WEDNESDAY, 13 MARCH 2019
Present: Councillor Elaine Robertson (Chair)
Councillor Kieron Green Councillor Sir Jamie McGrigor Councillor Jim Lynch Councillor Andrew Vennard Councillor Roderick McCuish
Attending: Stuart McLean, Area Committee Manager David Logan, Special Projects Manager Morven Gemmill, Locality Manager HSCP (Lync) Inspector Mark Stephen, Police Scotland
The Chair at the Commencement of the meeting welcomed Councillor McGrigor back to Area Committee following an absence due to ill health.
1. APOLOGIES
Apologies for absence were intimated by:
Councillor Mary Jean Devon Councillor Julie McKenzie
2. DECLARATIONS OF INTEREST
Councillor Robertson declared a non-financial interest at item 12. Oban Bay Single Harbour Authority Update of the agenda citing her husband is the Chair of the Oban Life Boats and a Stakeholder in the bay. Councillor Robertson advised that her involvement was such that she did not require to leave the room and would take part in discussion of this item as this was not a decision making report.
3. MINUTES
(a) Oban, Lorn and the Isles Area Committee 12th December 2018 The minute of the Oban, Lorn and the Isles Area Committee held on the 12th December 2018 was approved as a correct record.
(b) Oban, Lorn and the Isles Area Community Planning Group 13th February 2019 The minute of the Oban, Lorn and the Isles Community Planning Group held on 13th February 2019 was noted. Page 4
4. PUBLIC AND COUNCILLOR QUESTION TIME
1. Neil MacIntyre asked if an update was available on the Oban Framework, Lorn ARC project.
Councillor Robertson informed Mr MacIntyre that an update was contained within item 13. Lorn Arc Update of the agenda and that as a consequence of a period of ill health Economic Development had not been in a position to submit Oban Framework specific updates to the Area Committee.
The Area Committee Manager confirmed that colleagues from Economic Development would be attending the next meeting of the Area Committee and may be in a position to answer Mr MacIntyres question at this time.
2. Councillor McCuish informed the Committee that BID4Oban Ltd had raised concerns regarding the council’s position on unauthorised A-Frames and promotional banners within Oban Town Centre.
Councillor McCuish understood that there were around 106 A Boards within the Town and with the support of the Area Committee, BID4Oban Ltd, the Disability Forum and the relevant departments would work towards their removal within the existing policy and regulations.
5. OBAN, LORN AND THE ISLES AREA COMMITTEE DATES 2019/2020
The Committee gave consideration to a report outlining the schedule of meetings in the Oban, Lorn and the Isles area from September 2019 to June 2020.
Decision
The Oban, Lorn and the Isles Area Committee endorsed the submitted programme of meetings.
(Ref: Report by Area Committee Manager dated 16 January 2019, submitted)
6. POLICE SCOTLAND QUARTERLY UPDATE
Inspector Mark Stephen provided the Committee with a verbal update on Police Scotland’s activities and statistics within the Oban, Lorn and the Isles Area including:
Oban, Lorn and the Isles currently have a full complement of staff and a waiting list of officers wishing to move to Oban.
Work was ongoing with the Alcohol and Drugs Partnership and local licensed premises to raise awareness of drug and drink misuse.
Online and phone scammers continue to target vulnerable individuals within the community. Police Scotland would be running a safer communities workshop on the 17th June 2019 at Station Square and will be rolling out the Page 5
campaign to rural areas to raise awareness of how people can protect themselves against scammers.
Statistically crime figures in the area remain low.
Decision
The Oban, Lorn and the Isles Area Committee:
1. Noted the contents of the verbal update.
2. Thanked Inspector Stephen for his attendance and;
3. Thanked the Community Policing team for their ongoing support to the rural areas.
(Ref: Verbal update by Inspector Stephen, Police Scotland dated 13 March 2019, submitted)
7. PERFORMANCE REVIEW - AREA SCORECARD
The Committee gave consideration to a report which presented the Area Report and Scorecard for Financial Quarter 3 2018/19 (October-December 2018) which illustrated the agreed performance measures.
Decision
The Oban, Lorn and the Isles Area Committee:-
1. Noted the performance presented on the scorecard and supporting commentary.
2. Agreed that upon receipt of the Quarterly Performance Report the Area Committee contact either the Performance Management and Improvement Officer or the Responsible Named Officer with any queries and;
3. Noted that work was ongoing and to respond to the Performance Management and Improvement Officer with requests or comments regarding the layout and format of the Report and Scorecard.
(Ref: Report by Performance and Improvement Officer dated 5 March 2019, submitted).
8. HEALTH AND SOCIAL CARE PARTNERSHIP UPDATE
Morven Gemmill, Locality Manager, Health and Social Care Partnership provided the Committee with a verbal update and handout which highlighted the work currently being undertaken in the Oban, Lorn and the Isles area including:
A government grant had secured the purchase of a £1.2 million state of the art CT scanner for the hospital. Page 6
Ongoing development of the community care team to allow for better care at home services.
2 recent inspections of registered services Mull & Islands Care at Home and Eadar Glinn have had excellent results on care provision.
Recruitment planning is ongoing
Decision
The Oban, Lorn and the Isles Area Committee:
1. Noted the contents of the verbal update and;
2. Thanked Morven Gemmill for her attendance by telephone.
(Ref: Verbal update by Locality Manager HSCP dated 13 March 2019, submitted)
9. NEW SCHOOLS REDEVELOPMENT PROJECT, OBAN HIGH SCHOOL UPDATE
The Committee gave consideration to a progress update report on the Council’s Schools redevelopment project in partnership with hubNorth Scotland Ltd to build a new secondary school in Oban.
The Special Projects Manager also provided a verbal update on the Oban Car Park Project. The Project is being driven forward by a working group of officers from different services, who are exploring ways to maximise car parking provision within Oban. A marketing exercise is currently being undertaken and a further update would be brought to a future meeting of the Area Committee.
Decision
The Oban, Lorn and the Isles Area Committee:
1. Considered and noted the contents of the report and;
2. Thanked the Special Projects Manager and his team for their hard work and continued communication with the Committee.
(Ref: Report by Special Projects Manager dated 29 January 2019, submitted)
10. SECONDARY SCHOOL REPORTS
(a) Tiree High School The Committee gave consideration to a progress update report on Tiree High Schools achievements for the 2018 session. Page 7
The representative from Tiree High School had submitted apologies for the meeting therefore no further update was provided.
Decision
The Oban, Lorn and the Isles Area Committee considered and noted the contents of the submitted report.
(Report by Head Teacher, Tiree High School dated 12 December 2018, submitted)
11. OBAN PHOENIX CINEMA - APPOINTMENT TO BOARD
The Committee gave consideration to a report detailing the requirement of the appointment of an Elected Member to be the Council representative on the Board of the Oban Phoenix Cinema.
Decision
The Oban, Lorn and the Isles Area Committee agreed to appoint Councillor Jim Lynch to be the Council representative on the Board of the Oban Phoenix Cinema.
(Ref: Report by Area Committee Manager dated 13 February 2019, submitted)
12. OBAN BAY SINGLE HARBOUR AUTHORITY UPDATE
The Committee gave consideration to a progress update report on the Oban Bay Single Harbour Authority proposal.
Decision
The Oban, Lorn and the Isles Area Committee considered and noted the contents of the report.
(Ref: Report by Marine Operations Manager dated 15 February 2019, submitted)
13. LORN ARC UPDATE
The Committee noted an update paper on the progress in relation to key projects being taken forward through the Lorn Arc TIF projects.
Decision
The Oban, Lorn and the Isles Area Committee noted the contents of the report.
(Ref: Report by Head of Economic Development and Strategic Transportation dated March 2019, submitted) Page 8
14. PUBLIC AND COUNCILLOR QUESTION TIME
1. Neil MacIntyre raised concerns about teachers from Oban High School parking on Miller Road and not using the car park provided at the school and asked if any parking enforcement of the area was possible.
The Chair informed Mr MacIntyre that his question would be raised with the relevant officer and a resolution sought.
2. Neil MacIntyre asked whether it was worthwhile repairing the road at Dunbeg as there would be a considerable volume of heavy goods work vehicles using the road for the next 3 to 5 years and suggested that it would be better for the work to be left until that point.
The Chair informed Mr MacIntyre that there was a contractual obligation for the road to be finished within a certain time frame but the Oban, Lorn and the Isles Area Committee would write to the Procurement Team asking for clarification on the situation.
3. Councillor McCuish raised concerns regarding lack of progress on the Oban Airport Business Park and requested that this, alongside the Roads Capital Programme, be added to the agenda for the Special April meeting of the Oban, Lorn and the Isles Area Committee.
4. Marri Malloy, Oban Community Council asked whether the proposed changes to Oban High Schools curriculum timetable were going to go ahead to facilitate class lessons being video conferenced to other schools within Oban, Lorn and the Isles.
Councillor Green responded that as far as he was aware these changes were going ahead.
5. Marri Malloy asked for a progress update on the proposed roundabout at Dunbeg.
The Chair responded that officers were currently awaiting feedback on the viability of the project and once a further update was available she would update the Committee.
The Oban, Lorn and the Isles Area Committee expressed their support for the project and felt that the project should be progressed without further delay.
6. Neil MacIntyre asked whether the limited resources available for street cleaning would be looked at before the summer season begins.
The Chair informed Mr MacIntyre that a meeting had been set up with Roads and Amenity services to try and address the situation. Page 9
7. Rita Campbell, Press and Journal asked the Committee whether there was an update available regarding the rationalisation of the Oban (Millpark) Depot.
Councillor McCuish responded that there was nothing concrete at present but talks regarding future use were ongoing. He added that there was an update at the rationalisation project later on in the agenda.
15. FESTIVE LIGHTING UPDATE
The Committee gave consideration to a report updating on the delivery of festive lighting across Oban, Lorn and the Isles in 2018. The report also highlighted the community handover arrangements now that the Council is ceasing to provide this non-statutory service.
Decision
The Oban, Lorn and the Isles Area Committee noted the contents of the report.
(Ref: Report by Transformation Project Manager dated 11 February 2019, submitted)
16. OBAN, LORN AND THE ISLES AREA COMMITTEE WORKPLAN
The Committee considered the Oban, Lorn and the Isles workplan for March 2019 to June 2020 inclusive.
Decision
The Oban, Lorn and the Isles Area Committee noted the Oban, Lorn and the Isles workplan.
(Ref: Oban, Lorn and the Isles Workplan dated 13 March 2019, submitted)
17. OBAN DEPOT RATIONALISATION
The Committee gave consideration to a report advising of the progress regarding the Oban Depot Rationalisation Project. The project had reached a significant milestone with the recent appointment of Luddon Construction as the Council’s contractor, on a design and build basis.
Decision
The Oban, Lorn and the Isles Area Committee noted the contents of the report.
(Ref: Report by Transformation Project Manager dated 13 February 2019, submitted) Page 10
This page is intentionally left blank Public DocumentPage 11 Pack Agenda Item 3b
MINUTES of SPECAIL MEETING of OBAN LORN & THE ISLES AREA COMMITTEE held in the CORRAN HALLS, OBAN on WEDNESDAY, 10 APRIL 2019
Present: Councillor Elaine Robertson (Chair)
Councillor Mary-Jean Devon Councillor Sir Jamie McGrigor Councillor Kieron Green (from item 3 onwards) Councillor Jim Lynch Councillor Andrew Vennard Councillor Roddy McCuish
Attending: Stuart McLean, Area Committee Manager Laura MacDonald, Community Development Officer
1. APOLOGIES
No apologies for absence were intimated.
2. DECLARATIONS OF INTEREST
Councillor Robertson declared a non-financial interest at item 3. Supporting Communities fund 2019/20 (project 12. Friends of Kilbride) due to her husband’s involvement with the organisation and (project 10. Crossroads) in her role as Chair of Crossroads North Argyll.
Councillor McCuish declared a non-financial interest at item 3. Supporting Communities fund 2019/20 (project 1. ACT – Argyll & the Isles Coast and Countryside Trust and project 14. Grab Trust) due to his involvement with these organisation.
Councillor Vennard declared a non-financial interest at item 3. Supporting Communities fund (project 11. Footprint ALBA) due to his involvement with the Oban Plastics Group.
3. SUPPORTING COMMUNITIES FUND 2019/20
Councillor Robertson having declared a non-financial interest at Friends of Kilbride and Crossroads North Argyll left the meeting and took no part in the discussions of these items.
Councillor McCuish having declared a non-financial interest at ACT – Argyll & the Isles Coast and Countryside Trust and the Grab Trust remained in the room for the entirety of the item.
Councillor Vennard having declared a non-financial interest at Footprint ALBA remained in the room for the entirety of the item but abstained from voting. Page 12
The Committee gave consideration to a report recommending the distribution of the Supporting Communities Fund (SCF) Grants for 2019/2020 for the Oban, Lorn and the Isles area.
The meeting adjourned at 12pm and reconvened at 12.50pm
Motion
That the Oban, Lorn and the Isles Area Committee agree to award Footprint ALBA be £2498 on the basis that they had secured appropriate advertising consent and a suitable maintenance schedule for the local beach boards had been submitted to the satisfaction of Argyll and Bute Council’s Roads and Amenities department.
- Moved by Councillor Green, seconded Councillor McGrigor
Amendment
That the Oban, Lorn and the Isles Area Committee agree to award Footprint ALBA be £1500 on the basis that they had secured appropriate advertising consent and a suitable maintenance schedule for the local beach boards had been submitted to the satisfaction of Argyll and Bute Council’s Roads and Amenities department.
- Moved by Councillor Lynch, seconded Councillor Robertson
A vote was taken by a show of hands, there was 2 for the Motion and 2 for the Amendment. On there being an equality of votes the Chair gave her casting vote to the Amendment and Committee resolved accordingly.
Decision
The Oban Lorn and the Isles Area Committee:
1. Agreed to award Footprint ALBA be £1500 on the basis that they had secured appropriate advertising consent and a suitable maintenance schedule for the local beach boards had been submitted to the satisfaction of Argyll and Bute Council’s Roads and Amenities department.
2. Agreed to award the grant recommendations as follows:
Grant Total Recommend- Ref Amount Organisation 18/19 Project ation No Requested Cost 2019 ACT - Argyll & the Isles N/A £2,912.53 £2,500 £1,250 1 Coast & Countryside Trust 2 Air Ghleus N/A £2,500 £2,500 £242 Argyll RDA Carriage £2,052 £6,150 £2,500 £1,650 3 Driving Group Bookends Festival, £495 £555 £555 £400 4 Benderloch 5 Coisir Ghaidhlig an N/A £13,698.09 £1,500 £242 Page 13
Obain (Oban Gaelic Choir) Comunn Gaidhealach £2,000 £9,184.50 £2,500 £1000 6 an Obain (Oban Mod Academy) Comunn Gaidhealeach N/A £1,020 £900 £500 7 Mhuile (Mull Junior Mod Club) Co-Roinn Ghàidhlig N/A £2,751 £2,500 £500 8 Mhuile agus Idhe (Mull & Iona Gaelic Partnership) Craignure Recreational N/A £72,603.60 £2,500 £2,500 9 Activity Facility Team (CRAFT) 10 Crossroads North Argyll £2,480 £3,440 £2,500 £750 Footprint Alba N/A £2,498.33 £2,498.33 £1,500 (on a 11 division) 12 Friends of Kilbride N/A £1,996 £1,231 £1,231 Glencruitten Cathedral N/A £26,478 £2,500 £1,250 13 of Trees (SCIO) 14 Grab Trust N/A £4,302 £1,152 £242 Hebridean Whale and N/A £2,500 £2,500 £242 15 Dolphin Trust 16 Hope Kitchen N/A £2,300 £2,300 £2,300 17 Mull Museum N/A £10,975.20 £2,500 £1,000 Oban Communities £2,500 £3,366 £2,240 £242 18 Trust – The Rockfield Centre 19 Oban Winter Festival* N/A £27,350 £2,500 £2,500 20 Oban Youth Cafe £2,000 £1,908 £1,608 £750 21 Project Trust* N/A £5,328.80 £2,224.80 £1,976 22 Roses Charitable Trust N/A £4,440 £2,500 £2,500 Seil Island Community N/A £5,290 £2,500 £241 23 Hall Charity 24 Sound Waves SCIO £2,500 £54,698 £2,500 £242 Total Available £25,250 * Events & Festivals Total Recommended £25,250
3. Agreed to recommend to ACT - Argyll & the Isles Coast & Countryside Trust and Glencruitten Cathedral of Trees that they coordinate activities to ensure the full value of the award is realised.
(Ref: Report by Community Planning Manager, dated 2 April 2019, submitted.) Page 14
This page is intentionally left blank Page 15 Agenda Item 3c
MINUTES of MEETING of OBAN COMMON GOOD FUND held in MUNICIPAL BUILDINGS, OBAN on TUESDAY, 26 MARCH 2019
Present: Councillor Elaine Robertson (Chair) Councillor Kieron Green Councillor Jim Lynch Councillor Sir Jamie McGrigor (item 10.(a) onwards)
Attending: Melissa Stewart, Area Governance Officer Marri Malloy, Chair of Oban Community Council
1. APOLOGIES
An apology for absence was received from Dugald Cameron.
The Chair ruled and the Trustees agreed to take an application by the Oban and Lorn Tourism Alliance (OLTA) as an urgent item as the request related to purchase of equipment that OLTA wished to procure before the cruise ship season starts which is in advance of the next scheduled meeting. This item was taken as item 10(f) of the agenda.
2. DECLARATIONS OF INTEREST
Councillor Elaine Robertson declared a non-financial interest at item 7(b) of this minute (End of Project Monitoring – Homestart Lorn) as her daughter is employed by another regional branch of Homestart. As the interest was so insignificant she remained in the room during discussion but did not participate in the decision.
Councillor Elaine Robertson declared a non-financial interest at item 10f of this minute (Application by Oban and Lorn Tourism Alliance) due to her ongoing involvement with the group. She left the room during the discussion and took no part in the decision making.
3. MINUTES
The minutes of the Oban Common Good Fund held on 22nd November 2018 were approved as a correct record.
4. CORRESPONDENCE
The Trustees noted thank you letters from Oban Phoenix Cinema and the PBC Foundation.
The Council resolved in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 to exclude the press and public for the following items of business on the grounds that it was likely to involve the disclosure of exempt information as defined in Paragraph 6 respectively of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973. Page 16
E1 5. ACTUAL INCOME EXPENDITURE REPORT
A financial statement detailing the current position of investment transaction for the period 1st April 2018 to 28th February 2019 was considered.
Decision
The Trustees noted the information provided and requested that the Area Governance Officer request a simplified version of the report going forward.
(Ref: Financial Statement by David McGregor, Simmers & Co dated 26th March 2019, submitted).
E1 6. OUTSTANDING COMMITMENTS
The Trustees considered a report which supplements the financial monitoring report received from Simmers & Co by providing an updated position on the grant payments agreed during the current financial year which have yet to be paid out.
The Area Governance Officer providing the Trustees with some additional verbal updates regarding the applications for L Smith, E Grant (Taynuilt Drumming) and Oban and District Guides.
Decision
The Trustees:
1. Noted the latest update regarding the grant payments awarded which remain unpaid as of the date of the report; 2. Declined the request from Glencruitten Cathedral of Trees to release their grant payment subject to the details contained at paragraph 4.1 of the submitted report; 3. Agreed that upon production of the constitution and accounts for L Smith authorisation be delegated to the Area Governance Officer, in consultation with the Chair, to release payment to the Oban branch of the Scottish Knights League; 4. Noted the update from E Grant (Taynuilt Drumming) regarding progress in organising sessions in Oban and agreed that any suitable venue in the town centre would be sufficient to release the grant; and 5. Agreed to a partial release of funds for the Oban and District Guides to the value of £2605.97 (leaving a balance of £3394.03 to be drawn down)
(Ref: Report by Area Governance Officer dated 26 March 2019, submitted)
7. END OF PROJECT MONITORING (CONTINUED ITEMS)
(a) Port of Oban Cruise Ship The Trustees considered an amended end of project monitoring form from Port of Oban Cruise Ship which was noted. Page 17
(b) Homestart Lorn The Trustees considered an end of project monitoring form from Homestart Lorn and agreed that the unspent sum of £57.80 could be retained and used for the purposes of the Anniversary lunch.
8. END OF PROJECT MONITORING
(a) Camanachd Association The Trustees considered an end of project monitoring form from the Camanachd Association which was noted.
(b) Friends of Oban Community Play Park The Trustees considered an end of project monitoring form from Friends of Oban Community Play Park which was noted.
(c) Highlands and Islands Music and Dance Festival The Trustees considered an end of project monitoring form from Highlands and Islands Music and Dance Festival which was noted.
(d) Highland Cattle Society The Trustees considered an end of project monitoring form from Highland Cattle Society which was noted.
(e) Oban Charitable Trust The Trustees considered an end of project monitoring form from Oban Charitable Trust which was noted.
(f) Oban Community Council The Trustees considered an end of project monitoring form from Oban Community Council which was noted.
E1 9. UPDATE FROM BID4OBAN
An update was tabled at the meeting apologising that the Chief Executive could not attend due to a conflicting commitment and providing information about the “Shine a Light on Oban”. The update also providing an anticipated start date in the middle of April and a request regarding the timing of the release of the grant payment.
Decision
The Trustees noted the update and declined the request to release funding in advance of the start date, which is inconsistent with their distribution criteria.
(Ref: Update by Bid4Oban Ltd dated 25th March 2019, tabled) Page 18
E1 10. NEW APPLICATION SUMMARY
The Trustees noted the application summary for the new applications and also noted an additional application from Oban and Lorn Tourism Alliance that was being considered as an urgent item.
(a) The GRAB Trust The Trustees considered the application from the GRAB Trust.
Decision
The Trustees agreed:
1. To award £5302.00 to the GRAB Trust in respect of the purchase of a 20ft x 10ft timber shed, site clearance, groundwork & installation and production of plastic reduction leaflets; 2. That the release of the grant would be subject to the distribution criteria and confirmation being obtained by the GRAB Trust, from Argyll and Bute Planning Authority, that planning permission is not required for the installation of the shed; and 3. To delegate authority to the Area Governance Officer, in consultation with the Chair, to release the grant upon receipt of the confirmation referred to at decision 2.
(b) Highlands & Islands Music and Dance Festival The Trustees considered the application from the Highlands and Islands Music and Dance Festival.
Decision
The Trustees agreed:
1. To award up to £1000 to the Highlands and Islands Music and Dance Festival subject to satisfactory information being provided by the applicant that the festival continues to grow and develop; and 2. To delegate authority to the Area Governance Officer, in consultation with the Chair, to release the grant payment referred to at decision one.
(c) The Kilchrenan, Inverinan & Dalavich Coastal Rowing Club The Trustees considered the application from the Kilchrenan, Inverinan & Dalavich Coastal Rowing Club.
Decision
The Trustees noted that the initial amount requested had been reduced and refused the application on the basis that it was not consistent with the terms of the fund criteria. Page 19
(d) Oban Live The Trustees considered the application from Oban Live.
Decision
The Trustees declined to make an award as the organisation is now a Private Limited Company which no longer fulfils the criteria of the fund and asked that the Area Governance Officer provide some information for the group as to the types of organisation which are eligible to apply for funding.
(e) Police Scotland Youth Volunteers The Trustees considered the application from Police Scotland Youth Volunteers.
Decision
The Trustees agreed to award £389.87 to Police Scotland Youth Volunteers for purchasing boots for their new recruits.
Having declared a non-financial interest Councillor Robertson left the room for the duration of the item and Councillor McGrigor took the Chair.
(f) Oban & Lorn Tourism Alliance Ltd The Trustees considered the application from Oban & Lorn Tourism Alliance Ltd.
Decision
The Trustees continued the application to their next meeting as they did not feel that they had sufficient information on which to base their decision and invited a member of the group to attend the meeting to provide them with additional information in support of the application.
Councillor Robertson resumed the Chair
11. DATE OF NEXT MEETING
The next ordinary meeting of the Oban Common Good Fund will be held on the 23rd May 2019. This page is intentionally left blank Public DocumentPage 21 Pack Agenda Item 3d
MINUTES of MEETING of OBAN LORN & THE ISLES COMMUNITY PLANNING GROUP held in the CORRAN HALLS, OBAN on WEDNESDAY, 8 MAY 2019
Present: Councillor Elaine Robertson (Vice-Chair) Councillor Sir Jamie McGrigor Councillor Andrew Vennard Shona Barton, Area Committee Manager, Argyll & Bute Council Samantha Somers, Community Planning Officer, Argyll & Bute Council (Lync) Laura MacDonald, Community Development Officer John Sweeney, Scottish Fire and Rescue Alison Hardman, Health and Social Care Partnership Inspector Mark Stephen, Police Scotland John Fleming, Avich and Kilchrenan Community Council Maureen Evans, CLD Youth Worker Rachel Lawlor, Oban Youth Forum Caroline Henderson, HSCP Peter Darling, Oban Hospice David Entwistle, Oban Hospice Arlene Caldwell, North Argyll Young Carers Morag MacLean, North Argyll Carers Jane Darby, Kilmore and Kilbride Community Council
1. WELCOME AND APOLOGIES The Vice Chair welcomed everyone to the meeting and general introductions were made.
Apologies for absence were intimated by: Marri Malloy, Oban Community Council John Dreghorn, Service Improvement Officer Iona McPhail, ACHA Kirsty McLuckie, Oban Youth Café Joan Best, Crossroads North Argyll Margaret Adams, Ardchattan Community Council
2. DECLARATIONS OF INTEREST No declarations of interest were intimated.
3. MINUTES
(a) Meeting of the Oban, Lorn and the Isles Area Community Planning Group, held on Wednesday , 13 February 2019 The minute of the Oban, Lorn and the Isles Area Community Planning Group meeting of 13th February 2019 was approved as a correct record subject to a change at Item 4. Partners Update (Health and Well Being Network) that Eleanor McKinnon had resigned from the organisation, not retired. Page 22
Councillor Robertson asked Inspector Stephen if a speed survey had been organised for Connel as per the previous minute. Inspector Stephen replied that it had.
4. APPOINTMENT OF CHAIR TO THE OBAN, LORN AND THE ISLES AREA COMMUNITY PLANNING GROUP The Group were notified through the report that the previous Chair had served two consecutive terms of office and stood down in April 2019. The report outlined the procedure that must be followed to elect a new Chair.
Decision
The Oban, Lorn and the Isles Area Community Planning Group agreed: 1. To appoint John Fleming, Avich and Kilchrenan Community Council to the position of Chair; and 2. That Councillor Robertson would remain in the Chair for the remainder of the meeting with Mr Fleming taking up the position of the Chair for the next scheduled meeting in August.
(Ref: Report by Area Committee Manager dated 8 May 2019, submitted)
5. PARTNERS UPDATE Community Development – Argyll and Bute Council Laura MacDonald informed the Group that a community engagement event would be taking place on the 21st May in Lorn House, Oban with further information to be circulated by e-mail. She also advised that an email containing a survey and information on free sanitary items to help tackle period poverty would also be circulated.
North Argyll Carers Morag MacLean reported a 38% increase in registrations and that a presentation on their caring together project which has recently been launched will be brought to a future meeting. Ms McLean highlighted the importance of correctly identifying what constitutes a carerthat will then allow support to be offered to those who require it.
Police Scotland Inspector Stephen updated the Group on the current conditions of Oban Police Station citing that conditions were not as poor as had been reported in the press advising that an improvements group had been set up to identify different options for upgrading the building. Inspector Stephen extended an invitation to the Oban, Lorn and the Isles Elected Members to visit the building. Page 23
6. CPP MANAGEMENT COMMITTEE
(a) CPP Full Partnership Highlights The Community Planning Officer presented a video that was now available showcasing the Community Planning Partnership (CPP) Full Partnership meeting that took place on Wednesday, 28 March 2019 in the Queens Hall, Dunoon.
The video for the CPP Full Partnership can be found at https://vimeo.com/332182960
Decision
The Oban, Lorn and the Isles Area Community Planning Group agreed to note the information provided.
(Ref: Video by Community Planning Manager dated 7 May 2019, submitted.)
7. AREA COMMUNITY PLANNING ACTION PLAN - TRACKER The Community Planning Officer outlined the engagement plan for the next iteration of the Local Action Plan and took the group through the progress of actions currently identified on the Area Community Planning Action Plan tracker. Discussion took place in respect of the actions which were classed as not on track, with members of the group being satisfied that actions are being progressed where necessary and work is ongoing to pursue these actions.
The Community Planning Officer encouraged the Groups participation in the work to produce the next iteration of the Plan and urged the partners to complete an online survey by the 30th September 2019. The survey can be accessed here: https://tinyurl.com/abcplacestandard
Further information on the Oban, Lorn and the Isles Area Action Plan can be found here: https://www.argyll-bute.gov.uk/council-and-government/community-planning-partnership
Decision
The Oban, Lorn and the Isles Area Community Planning Group agreed to note the information provided and the plan will be updated to reflect progress.
(Ref: Report by Are Community Planning Manager dated 8 May 2019, submitted) Page 24
8. ARGYLL AND BUTE OUTCOME IMPROVEMENT PLAN 2013-2023 - OUTCOME 5 (PEOPLE LIVE ACTIVE, HEALTHIER AND INDEPENDENT LIVES)
(a) Argyll and Bute Health and Social Care Partnership The group gave consideration to a verbal update from Caroline Henderson, HSCP who advised that a community neighbourhood team involving partner agencies working together had been set up, an interim team leader is now in post and a single point of access for referrals has been created, which will streamline procedures for patients accessing multiple agency services.
Ms Henderson informed the group that the replacement of the CT scanner in Oban hospital will be completed by June 2019, a joint initiative with McMillan Cancer Support has provided funding to create two clinic rooms, two treatment rooms and a refurbished waiting area that will have its own separate entrance, this work is currently out to tender with an estimated completion time of ten to twelve weeks. A place of safety area for the admission of mental health patients has also been identified to provide a safe and secure environment for assessment and treatment. Ms Henderson outlined ongoing recruitment challenges with the Oban, Lorn and the Isles Area which are mainly due to the rural location and lack of affordable housing stock.
The group were advised that the structure of the Locality Planning Groups was changing and an advert is currently out for two community representatives per area with a closing date of the 17th May 2019. Concerns were raised by the group regarding the suitability of the Locality Planning Groups for representing the needs of island communities and that the islands had been grouped together with individual islands needs not being assessed.
Ms Henderson informed the Group that Judy Orr had been appointed as the Head of Finance and Transformation – Argyll and Bute Health and Social Care Partnership.
Decision
The Oban, Lorn and the Isles Area Community Planning Group agreed to note the information provided
(Ref: Verbal update by HSCP dated 8 May 2019, submitted)
(b) Health and Wellbeing Update
The group gave consideration to a report which outlined the works currently being progressed by the eight local Health and Wellbeing Networks in Argyll and Bute. It highlighted the responsibilities of the Networks which included developing local action plans, holding local networking meetings and allocating the Health and Wellbeing small grant fund.
The Health Improvement Lead Officer provided information in relation to the future role of the Health and Wellbeing Partnership, which included information on the findings of an evaluation carried out in January 2019 as a result of falling attendance rates at partnership meetings and a lack of engagement from Community Planning partners; the merger of the Page 25
working group for the Outcome 5 delivery plan with the Health and Wellbeing Partnership, which has culminated in the conclusion of the delivery plan for Outcome 5; the Health and Wellbeing priorities for 2019- 20 and connecting Outcome 5 with the four Area Community Planning Groups.
The Health Improvement Lead Officer informed the Group that a Health and Wellbeing event was taking place on Friday, 10 May 2019 at 12.30pm in Inveraray for Partners who wished to attend. She also highlighted a link to a survey monkey contained within the report and encouraged partners to complete it.
Thanks were recorded to Eleanor McKinnon for her hard work and commitment to the partnership for many years and the Group were informed that Kirsty McLuckie had recently taken up a post within the partnership.
Decision
The Oban, Lorn and the Isles Area Community Planning Group agreed to note the information provided.
(Ref: Report by Health improvement Lead, dated 7 May 2019, submitted)
(c) Eader Glinn Update The Group gave consideration to a report outlining the development of the Eader Glinn project which is now part of the wider Argyll & Bute Care Homes & Housing Project. A two stage community engagement consultation is currently underway to identify possible future service delivery options.
Decision
The Oban, Lorn and the Isles Area Community Planning Group agreed to note the information provided.
(Ref: Report by Service Improvement Officer dated 8 May 2019, submitted)
9. COMMUNITY FOCUS
(a) Oban Hospice Representatives Peter Darling and David Entwistle from Oban Hospice had to leave the meeting, therefore no update was provided.
Decision
The Oban, Lorn and the Isles Area Community Planning Group agreed this item be brought back to the August meeting. Page 26
10. ARGYLL AND BUTE OUTCOME IMPROVEMENT PLAN 2013-2023 - OUTCOME 6 (PEOPLE LIVE IN STRONGER AND SAFER COMMUNITIES)
(a) Police Scotland Annual Update This item was taken at item 5. Partners Update of the minute.
(b) Scottish Fire and Rescue Annual Update John Sweeney provided a breakdown of incidents relating to the OLI area for quarter 4 of 2018/19 noting there was a spike in false alarm numbers and an increase in special service incidents but overall incident numbers remained low. He highlighted activities taking place within local communities including ongoing fire safety visits requesting that partner agencies refer anybody classed as vulnerable, a multi-agency exercise on Mull and Tiree was recently undertaken and was a very successful event and a partnership community engagement week was also very successful.
John Sweeney noted the recent passing of Graeme McCracken who would be a massive loss to the Oban Community.
Decision
The Oban, Lorn and the Isles Area Community Planning Group agreed: 1. To note the contents of the information provided and; 2. That the Area Committee Manager include concerns raised by the Group regarding the remoteness of the Dalavich area for emergency response times and the suggestion of a volunteer fire crew for the area in the highlight report to the next meeting of the CPP Management Committee.
(Ref: Verbal update by Scottish Fire and Rescue dated 8 May 2019, submitted)
(c) ACHA Annual Update Iona McPhail on behalf of ACHA had submitted apologies to the meeting and the Chair agreed to defer this item to the August meeting.
11. DATE OF NEXT MEETING The Group noted that the next meeting of the Oban, Lorn and the Isles Area Community Planning Group would take place at 6.30pm on Wednesday 14th August 2019 in the Corran Halls, Oban. Page 27 Agenda Item 5
ARGYLL AND BUTE COUNCIL OBAN, LORN & THE ISLES AREA COMMITTEE
DEVELOPMENT AND INFRASTRUCTURE SERVICES 12 JUNE 2019
MULL OFF-STREET TRAFFIC REGULATION ORDER
1.0 EXECUTIVE SUMMARY
1.1 At the February 2018 Council Budget meeting it was agreed to progress a number of Traffic Regulation Orders (TRO) to promote changes to parking tariffs and to introduce charging in existing free car parks controlled by Argyll and Bute Council. As part of the February 2018 proposals, a number of locations were considered. One of these locations was Mull, which is the subject of this particular report.
1.2 Vehicle traffic on the island of Mull has increased following the introduction of Road Equivalent Tariff (RET) which has seen a significant reduction in the cost to take a vehicle between Oban and Craignure. The increased vehicular traffic on Mull is creating a greater demand on the off street car parks, additional demand on the road infrastructure and also creating demand pressures on the vehicle freight decks of the ferries. Council officers had also received representations from individuals and groups on Mull regarding additional traffic and the Council’s ability to manage this traffic, particularly in car parks. The car parks in Tobermory and Fionnphort together with the car parks at Craignure have been areas where concern has been raised. Particular concerns have been raised regarding the use of Ledaig car park in Tobermory which has been used by campervans during various Tobermory based events. The representations and concerns that have been received relate to the potential of multiple vehicle fires due to stoves, heaters etc. in campervans and from perceived anti-social behaviour.
1.3 With the exception of the small car park to the rear of the public convenience in Craignure, none of the Mull car parks have traffic orders which means that the Council has no ability to effectively manage vehicles that are parked. This is a particular issue in Tobermory for the reasons mentioned above. In order to effectively manage car parks and provide a positive parking experience for both island residents and visitors, a set of management rules delivered via a TRO are considered necessary. This would align Mull’s car parks with the majority of other car parks across the Council area. It is proposed that the TRO not only introduces management rules but also makes provision for car parking revenues to be recovered to help offset costs the Council incur at car parks (Non-Domestic Rates, utility charges, maintenance costs) as well as contributions towards other core council services, some of which may include measures linked to assisting with the increased traffic. Page 28
1.4 The draft “Argyll and Bute Council (Off-street Parking Places and Charges) (Isle of Mull) Order 201” (henceforth the “Mull off-street TRO”) was published on 25 October 2018. Objections were invited in regards to the making of the Order, the closing date for submissions was 16 November 2018. Roads and Amenity Services received 258 objections to the proposals; none of which were withdrawn. It should be noted that if an objection is not formally withdrawn then it must be considered to be maintained.
1.5 The original TRO, as advertised, proposed charges in line with the majority of other Council car parks. One of the exceptions being that through earlier representation a free period had been proposed. Having given consideration to the wider representations, it is proposed to offer a 12 month parking permit at both Fionnphort and Craignure at a discounted rate.
1.6 It is recommended that Members:
1) Agree to progress the TRO as advertised and detailed in paragraph 4.5.1 but with the following amendments: a. Offer a 12 month parking permit for residents of Iona at the rate of 60% of the Council’s standard annual permit charge for use at Fionnphort off street car park as shown on drawing number T460 of Appendix 1. b. Offer a 12 month ‘sail and park’ permit at 60% of the full price when paid in full for use at the long stay Craignure car park (former lorry park) as shown on drawing number T463 of Appendix 1. 2) Note that officers have engaged with Scottish Government regarding the impact assessments carried out. Page 29
ARGYLL AND BUTE COUNCIL OBAN, LORN & THE ISLES AREA COMMITTEE
DEVELOPMENT AND INFRASTRUCTURE SERVICES 12 JUNE 2019
MULL OFF-STREET TRAFFIC REGULATION ORDER
2.0 INTRODUCTION
2.1 At the February 2018 Council Budget meeting it was agreed to progress a number of Traffic Regulation Orders (TRO) to promote changes to parking tariffs and to introduce charging in existing free car parks controlled Argyll and Bute Council.
2.2 This report provides detail of the process to date and recommendations for the Area Committee.
3.0 RECOMMENDATIONS
3.1 It is recommended that Members:
1) Agree to progress the TRO as advertised and detailed in paragraph 4.5.1 but with the following amendments: a. Offer a 12 month parking permit for residents of Iona at rate of 60% of the Council’s standard annual permit charge for use at Fionnphort off street car park as shown on drawing number T460 of Appendix 1. b. Offer a 12 month ‘sail and park’ permit at 60% of the full price when paid in full for use at the long stay Craignure car park (former lorry park) as shown on drawing number T463 of Appendix 1. 2) Note that officers have engaged with Scottish Government regarding the impact assessments carried out.
4.0 DETAIL
4.1 The car park proposals within the February 2018 Budget Public Document Pack (reference TB08) were to “Increase parking charges & introduce additional parking charges to places currently not charging, to keep traffic moving, manage demand for parking, and contribute to the maintenance of roads infrastructure”. Page 30
4.2 Road Equivalent Tariff (RET)
4.2.1 From the introduction of RET on the Oban-Craignure route in April 2016 through to March 2018, there has been a 35% increase in the number of car journeys by ferry. Coaches have seen an increase of 13% and passenger numbers have increased by 17%. The increase of vehicular traffic has had an impact on the road network and off-street parking which requires to be managed as far as practicable.
4.3 TRO Process
4.3.1 The draft TRO does not contain any provision that would require a mandatory hearing to be held in respect of it prior to it being made. The decision to agree to make the Order, or otherwise, is delegated to the Oban, Lorn & the Isles Area Committee.
4.3.2 Traffic Regulation Orders are promoted and made under a specific statutory process. Under the process there is an initial consultation carried out with prescribed statutory bodies (blue light services etc.). Following this a TRO is advertised and publicised. Representations are invited from any interested party, the Council as Traffic Authority formally responds to all representations. Before making an order the Council requires to consider all objections made and not withdrawn. In this instance the Area Committee have the ability to either:
1. Confirm the TRO as advertised 2. Confirm a TRO with reduced restrictions 3. Decide not to progress the Order, with the option of promoting an alternative TRO which would need to be re-advertised.
4.4 Approach to developing the proposals
4.4.1 The Council has listened to the issues raised by representatives of the Mull and Iona Communities in connection with a Community Participation Request and taken on board feedback received from local residents regarding their concerns e.g. the use of Ledaig car park by campervans during the annual music festival. The professional judgement of officers has then been used to develop proposals that best address concerns raised. The council’s policy on parking is set out in The Parking Policy Framework with can be found here https://www.argyll- bute.gov.uk/moderngov/documents/s90831/Parking%20Policy%20Framework %20-%20July%202014.pdf. This was developed having regard to Scotland’s National Transport Strategy which can be found here https://www.transport.gov.scot/publication/national-transport-strategy-nts/.
4.4.2 The Council’s Parking Policy is predicated on ensuring car parks can be managed effectively and safely. This proposal is to transform the way in which parking in the area is managed to reflect the market and demand for car parking. Page 31
Charges will also reflect the support required to manage the various levels of local parking and roads infrastructure that in the main reflects visitor numbers and economic activity. Parking will provide a mechanism of securing contributions to support local infrastructure from visitors to the area and also manage demand to stimulate parking turnover for positive economic benefit.
4.4.3 The consultation period has also provided an opportunity for feedback from residents and local businesses based on how they use or are affected by car parking on the island. All parking arrangements need to be kept under review as driver behaviour will change overtime, other changes such as a building change of use can also impact on the effectiveness of parking arrangements.
4.5 TRO Proposals
4.5.1 The draft Mull off-street TRO proposes the following:
1. Introduction of parking charges in Ledaig Car Park, Tobermory. The first two hours will be free with standard charges applying thereafter (no charges to apply to buses parking within the bus parking area). 2. Introduction of parking charges in the Columba Centre Car Park, Fionnphort. 3. Introduction of parking charges in the Long Stay Car Park, Craignure. 4. Removal of lorry parking, Craignure (this effectively will provide additional car parking capacity). 5. Alter the charging regime in Craignure Toilets Car Park to allow one hour free parking with standard charges applying thereafter. 6. Classes of vehicles permitted within all the car park reviewed and amended. 7. Does not permit motorhomes to park within Ledaig, Tobermory or Craignure Car Parks. 8. To introduce charging to all car parks, with the exception of Bunessan Car Park, Monday to Sunday, 9a.m. to 6p.m.
Appendix 1 contains car park location plans covered by the TRO.
4.5.2 The implementation of the Mull off-street TRO would introduce the ability to effectively manage the car parks through enforcement. Under existing arrangements the wardens are unable to issue Penalty Charge Notices within Ledaig, Tobermory, Craignure Long Stay, Bunessan and Columba Centre, Fionnphort Car Parks.
4.6 Proposed amendments to the TRO
4.6.1 The original TRO, as advertised, proposed charges in line with the majority of other Council car parks. One of the exceptions being a free period had been proposed following earlier representations. Having given consideration to the wider representations, it is proposed to offer a 12 month parking permit at both Fionnphort and Craignure at a discounted rate and this would be as follows: Page 32
a. Offer a 12 month parking permit for residents of Iona at the rate of 60% of the Council’s standard annual permit charge for use at Fionnphort off street car park as shown on drawing number T460 of Appendix 1.
b. Offer a 12 month ‘sail and park’ permit at 60% of the full price for use at the long stay Craignure car park (former lorry park) as shown on drawing number T463 of Appendix 1.
Fionnphort Permits for Iona Residents
4.6.2 These permits would be available for Iona residents but limited to 2 permits per household for residents of Iona. The current cost for this would be £285 (60% of full price) and payable by Direct Debit. This equates to 71p per day. It is also proposed that normal parking tariffs would apply for anything other than the annual permit.
4.6.3 Iona is unique in Argyll and Bute being the only island where the Council issue island vehicle permits allowing vehicles to go onto the island. This permit system is in place to protect the infrastructure on the island and also to preserve the amenity value of this historic location. This means that those residents of Iona who rely on a vehicle are generally unable to take the vehicle onto Iona and therefore are required to leave their vehicle at Fionnphort. This form of residents permit is being offered having taken consideration of the unique circumstances of the island and the needs of Iona residents.
Craignure Permits
4.6.4 It is proposed that additional annual permits are offered at the long stay car park at Craignure (former lorry park) at 60% of the full price and payable by Direct Debit. The permits would be available to any individual seeking to leave a vehicle at Craignure rather than taking the vehicle on the ferry.
4.6.5 The rationale for this is to encourage people to leave vehicles at Craignure whilst travelling across to the mainland to free up capacity on the ferry vehicle deck during peak periods of demand.
4.7 Objections to the TRO
4.7.1 Appendix 2 provides a summary of the 258 objections and the Councils response. In addition to the objections to the formal order process, a number of additional contacts have been made which have been responded to.
4.7.2 Officers have considered the objections and, having given due cognisance to the February 2018 Council budget meetings decision, would recommend that the Mull off-street order progress with the alterations detailed above. The order will allow the effective management of the Councils off-street car parking asset on Mull and produces an income stream which meet the costs associated with the car parks (Non-Domestic Rates, utility charges and maintenance) as well as contributions Page 33
towards other core council services.
4.7.3 Following the advertisement of the TRO, and the formal objections received as part of that process, various correspondence has been received and sent on this matter.
4.8 Complaint regarding TRO Process Received and Internal Audit Investigation
4.8.1 Further to the 258 objections to the TRO detailed in this report, a complaint regarding the TRO process was received by the Council. As part of this complaint, the Chief Executive instructed an audit review to be carried out to establish if assurance can be given to confirm that the Council’s policies and procedures for implementing TROs are consistent with relevant legislation and were implemented in relation to the Mull TRO. That audit review has been completed and has concluded that the complaint has not been upheld and that the TRO has followed the Council’s policies and procedures. On this basis, the TRO process to date is considered to be competent. A copy of the anonymised complaint response is attached to this report at Appendix 3.
4.9 Islands Act and Equality and Socio Economic Impact Assessment
4.9.1 The decision to proceed with the TRO was taken prior to Part 1 of the Equality Act 2010 coming into force on 1 April 2018 and before the enactment of the Islands (Scotland) Act 2018. Part 3 of the Act which relates to island impact assessments is yet to come into effect.
4.9.2 The council undertook an Equality Impact Assessment prior to the February 2018 budget decision. This is attached to this report in Appendix 4.
4.9.3 Equality and Socio-Economic Impact Assessments (EQSEIA) are carried out in relation to policy proposals which enable the officers who are designing a new proposal to check that they have given due regard to all equalities implications, including socio-economic inequalities, as well as impacts on island communities. Due regard does not mean that there is an obligation to achieve a result. Public bodies are not required to reduce inequalities of outcomes as part of any decision made under the duty. However, the public authority should be able to demonstrate that it has considered options and why a decision has been made. The Scottish Government did not implement Island Community Impact Assessments in October 2018 as expected as part of the Islands Act. To respect the intent of the Act the Council has carried out a further Equalities and Socio-Economic Impact Assessment specifically on this TRO to consider and evidence the impact on the affected island communities of Mull, Iona and Ulva. This now picks up a range of additional issues and some of the positive outcomes that the TRO will provide, including improved facilities for disabled parking. This assessment is attached to the report in Appendix 5.
4.9.4 Scottish Government wrote to Mull and Iona Community Trust regarding the Islands (Scotland) Act 2018 in relation to the Mull Off Street TRO. A copy of the Page 34
letter was forwarded to the Council. Scottish Government have offered to assist Argyll and Bute Council Officers with any assessment. Officers have written back to Scottish Government setting out that the TRO was part of a Council decision in February 2018 and was subject to an Equalities Impact Assessment and a Health and Safety Impact Assessment at that time. Subsequently an Equality and Socio-Economic Impact Assessment has been completed. Whilst the Equality and Socio-Economic Impact Assessment has highlighted some issues these have been mitigated as much as is possible by offering discounted rates for annual parking permits.
4.9.5 The Head of Roads and Amenity Services and the Head of HR and Organisational Development held a teleconference with Erica Clarkson, Islands Team - Rural Communities and Economy and Don Morrison, Islands Officer, Scottish Government on 29 April 2019. The teleconference was held to discuss the EQSEIA carried out by the Council in relation to the Mull TRO and the Islands Impact Assessment. It was explained that the EQSEIA and the Equality Impact Assessment were based on the Equality Act 2010 and the 9 protected characteristics. The EQSEIA is the Council’s document which ensures that the Equality Act is complied with, this having been used for the 2019/20 budget process and the Mull TRO. Colleagues from Scottish Government were approving of the EQSEIA process. Erica Clarkson confirmed that Scottish Government had not yet developed an Islands Impact Assessment which was currently subject to a consultation exercise.
5.0 CONCLUSION
5.1 This report sets out the rationale of why a TRO has been promoted for off street car parks on Mull. The reason being the increase in vehicular traffic onto the island following the introduction of RET, to introduce management rules through a TRO that enables enforcement and car park management to be carried out to safe guard the users of the Council’s car parks.
6.0 IMPLICATIONS
6.1 Policy – none
6.2 Financial – if the estimated income is not met this may result in further service cuts being made.
6.3 Legal – none.
6.4 HR – none known
6.5 Equalities / Fairer Scotland Duty – Through the areas identified from the assessments carried out mitigation has been provided in part by offering discounted annual season tickets.
6.6 Risk – If not progressed there will be an inability to effectively manage Page 35
parking through the peak tourist season.
6.7 Customer Service – none.
Executive Director of Development and Infrastructure, Pippa Milne Policy Lead Councillor, Roddy McCuish February 2019
For further information contact: Stuart Watson, Assistant Network & Standards Manager
APPENDICES
Appendix 1 – Car Park Location Plans: Drawing no. T457 Fionnphort 1 Drawing no. T458 Fionnphort 2 Drawing no. T459 Fionnphort 3 Drawing no. T460 Fionnphort 4 Drawing no. T461 Tobermory Ledaig Drawing no. T462 Craignure Toilets Drawing no. T463 Craignure Long Stay Drawing no. T464 Bunessan Appendix 2 – Summary of objections received Appendix 3 – Anonymised response to complaint following Audit Review Appendix 4 – Equality Impact Assessments Appendix 5 – Equality and Socio-Economic Impact Assessment This page is intentionally left blank Appendix 1 Page 37
0 Landing Stage
Sand Sand
A 849 Pier House Fionnphort CG Sta
EXECUTIVE DIRECTOR PIPPA MILNE This is the plan, reference number C.P. No.1 DEVELOPMENT & INFRASTRUCTURE referred to in the "Argyll and Bute Council (Off Street Parking Places and Charges) T457 (Isle of Mull) Order" N.T.S ISSUING OFFICE:- ROADS & AMENITY SERVICES 1A MANSE BRAE, LOCHGILPHEAD, ARGYLL, PA31 8RD September 2018 Page 38 MHWS Rock 0 Apex Rock Terminal Sand Landing Stage
Sand Sand
A 849 Pier House CG Sta Fionnphort Bayview
EXECUTIVE DIRECTOR PIPPA MILNE This is the plan, reference number C.P.No. 2 DEVELOPMENT & INFRASTRUCTURE referred to in the "Argyll and Bute Council (Off Street Parking Places and Charges) T458 (Isle of Mull) Order" N.T.S ISSUING OFFICE:- ROADS & AMENITY SERVICES 1A MANSE BRAE, LOCHGILPHEAD, ARGYLL, PA31 8RD September 2018 Page 39 Ferry Cottages
0 Tigh-na-Traigh
MLWS
Tigh-na-Failte Sand
Pipe Line Grave Sand Sand Tank
Tank 12.2m
Achadh na Mara
2 TCB LB 1 The Keel Row
CG Sta (PH) Bayview
The Ferry Shop (PO)
Seaview Fraoch
The Cott
Anchorage
Traigh Caorann Sealladh Idhe Bhan Cala Sona
Abbey View
EXECUTIVE DIRECTOR PIPPA MILNE This is the plan, reference number C.P.No.3 referred DEVELOPMENT & INFRASTRUCTURE to in the "Argyll and Bute Council (Off Street Parking Places and Charges) T459 (Isle of Mull) Order" N.T.S ISSUING OFFICE:- ROADS & AMENITY SERVICES 1A MANSE BRAE, LOCHGILPHEAD, ARGYLL, PA31 8RD September 2018 Page 40
Burnside Achadh na Mara 0
2 TCB LB 1 The Keel Row
CG Sta (PH) Fionnphort Bayview
The Ferry Shop (PO)
Seaview Fraoch
The Cott 4
Anchorage
Staffa House Traigh Caorann Sealladh Idhe Bhan Tigh-na-Monaidh Tormor View Cala
Sona 8
Abbey View MONADH MOR
Taigh an T Saoir
Tigh Tioram Car Park
Solas na Greine
Argyll College The Columba Centre
EXECUTIVE DIRECTOR PIPPA MILNE This is the plan, reference number C.P.No.4 referred DEVELOPMENT & INFRASTRUCTURE to in the "Argyll and Bute Council (Off Street Parking Places and Charges) T460 (Isle of Mull) Order" N.T.S ISSUING OFFICE:- ROADS & AMENITY SERVICES 1A MANSE BRAE, LOCHGILPHEAD, ARGYLL, PA31 8RD September 2018 Page 41
0
EXECUTIVE DIRECTOR PIPPA MILNE This is the plan reference number C.P No.5 DEVELOPMENT & INFRASTRUCTURE referred to in the "Argyll and Bute Council (Off Street Parking Places and Charges) T461 (Isle of Mull) Order" N.T.S ISSUING OFFICE:- ROADS AND AMENITY SERVICES 1A MANSE BRAE, LOCHGILPHEAD, ARGYLL,PA31 8RD September 2018 Page 42 Issues LB Pier0
PO
Track
Bus Parking Area Tourist Information Centre
PCs A849 Craignure Corrylynn
Creag an lubhair
Depot
TITLE EXECUTIVE DIRECTOR PIPPA MILNE This is the plan, reference number C.P.No.6 referred DEVELOPMENT & INFRASTRUCTURE to in the "Argyll and Bute Council (Off Street Parking Places and Charges) Drawing Number: T462 (Isle of Mull) Order" Scale: N.T.S ISSUING OFFICE:- ROADS AND AMENITY SERVICES 1A MANSE BRAE, LOCHGILPHEAD, ARGYLL,PA31 8RD Date: September 2018 Page 43
0
Track
Bus Parking Area Tourist Information Centre
PCs A849 Craignure Corrylynn
Rock and Shingle Rock and Shingle
Depot MLWS
Rock
Path
Creag an Iubhair
TITLE EXECUTIVE DIRECTOR PIPPA MILNE This is the plan, reference number C.P.No.7 referred DEVELOPMENT & INFRASTRUCTURE to in the "Argyll and Bute Council (Off Street Parking Drawing Number: T463 Places and Charges) (Isle of Mull) Order" Scale: N.T.S ISSUING OFFICE:- ROADS AND AMENITY SERVICES 1A MANSE BRAE, LOCHGILPHEAD, ARGYLL,PA31 8RD Date: September 2018 Page 44
EXECUTIVE DIRECTOR PIPPA MILNE This is the plan, reference number C.P.No.8 referred DEVELOPMENT & INFRASTRUCTURE SERVICES to in the "Argyll and Bute Council (Off Street Parking T464 Places and Charges) (Isle of Mull) Order" N.T.S ISSUING OFFICE:- ROADS & AMENITY SERVICES 1A MANSE BRAE, LOCHGILPHEAD, ARGYLL, PA31 8RD September 2018 Page 45 Appendix 2 – Summary of objections received – the 258 objections have not been included in the report pack but the table below provides a summary of all points raised.
Objection ABC Response 1. What the income was to be used for? Parking charges will be used to support infrastructure maintenance, including roads and car park maintenance.
2. That the daily rate for parking is The Council offers off-street parking permits, unaffordable over a year (£9x365 = 3,285). details are available at https://www.argyll- bute.gov.uk/parking-permits. The cost of parking The parking charges would add to the permits is set by the Council each year and are already high cost of living and working on published in the Council Fees & Charges an island, including for low paid seasonal https://www.argyll- work. bute.gov.uk/sites/default/files/fees_and_charges_ schedule_2018-19_v8.pdf. Permits are currently Concern was raised around the additional available at the following prices: cost in going off island (for example, work, 3 month £135 hospital appointments, and holidays) as 6 month £250 currently the Craignure Long Stay is used 9 month £360 as a free long stay car park. 12 month £475
The TRO would remove free parking While we acknowledge that this proposed TRO will options and public transport is insufficient introduce an additional cost to residents and to allow alternative travel arrangements. visitors I would note that the cost of an annual permit equates to £1.30 per day. The permits are The proposals may lead to an increased not restricted to a single car park or area, they may demand on vehicle ferry spaces as locals be used in any Council car park within Argyll and would take their vehicles off island rather Bute. than pay for parking.
Concerned in regards to the adverse effect on tourism on Iona. Parking charges would increase the cost for visitors, including holiday makers.
Note: a number of objectors voiced concerns that the cost of a permit was also unaffordable – see Note 1 below.
3. Requested a cheaper permit for residents. The Councils on-street resident’s permits (only applicable to on street parking bays) are currently £95 per annum. These are currently only available within Oban, however, I would note that this scheme will be extended to Tobermory if an on street TRO is introduced.
4. Concern raised that a delay in the ferry The Council has now introduced a pay-by-phone
Page 1 of 5 Page 46 (e.g. cancelled due to storms) would result option. The system is called PaySmarti and the in a Penalty Charge Notice being issued. detail on how to use the system is available at https://www.argyll-bute.gov.uk/pay-mobile- parking-service. This system allows users to sign up to text alerts and offers a pay by web option as well. Tickets purchased via this service allow users to buy more time if, for example, the time left on a parking ticket is due to expire.
5. Why charge all year round when the The Council previously agreed to remove seasonal demand is seasonal. charges from its car parks, this is applicable to all car parks across Argyll and Bute and is ongoing.
6. Concerns over displacement of vehicles Within the February 2018 Council Budget meeting, (various locations) caused by the it was also agreed to progress an on street TRO. introduction of parking charges. This TRO will be dealt with separately and will aim to address traffic management issues, including the potential displacement of vehicles. If other issues arise following the introduction of the TROs, further measures will be considered as appropriate.
7. Concern that continued use of car parks for We currently work with the Screen Machine across the Screen Machine will be adversely Argyll and Bute and will ensure adequate provision impacted by the introduction of the TRO. is maintained.
8. No Island impact assessment had been Equality and Socio-Economic Impact Assessments carried out. (EQSEIA) are carried out in relation to policy proposals which enable the officers who are designing a new proposal to check that they have given due regard to all equalities implications, including socio-economic inequalities, as well as impacts on island communities. Due regard does not mean that there is an obligation to achieve a result. Public bodies are not required to reduce inequalities of outcomes as part of any decision made under the duty. However, the public authority should be able to demonstrate that it has considered options and why a decision has been made. The Scottish Government did not implement Island Community Impact Assessments in October 2018 as expected as part of the Islands Act. To respect the intent of the Act the Council has carried out a further Equalities and Socio-Economic Impact Assessment specifically on this TRO to consider and evidence the impact on the affected island communities of Mull, Iona and Ulva. This now picks up a range of additional issues and some of the positive outcomes that the TRO will provide, including improved facilities for disabled parking.
9. Loss of the Lorry Park in Craignure. The Lorry Park is frequently used as a dumping Page 2 of 5 Page 47 ground for caravans and abandoned cars which is a Increased cost to commercial entities financial burden to the Council as it has a duty to would be passed on the local residents. enforce and remove via environmental legislation. The Council has carried out vehicle manoeuvre checks which confirmed that it is only possible to safely park either one Rigid Vehicle or two LG Rigid Vehicles (these are the two smallest vehicles within the assessment database) within the lorry park. Any larger vehicles would either have to reverse onto the public road or off the public road. Reversing onto the public road may be a road traffic offence. Given its proximity to the ferry slip, it is the view of Council Officers that no such manoeuvres should be permitted at this location due road safety risks; effectively removing its use as a lorry park. It should be noted that the Lorry Park does not have a TRO and it does not appear to have been designed as a lorry park.
10. Why aren’t the Council considering the The proposals submitted by the community were proposals submitted by the community considered and a full response was provided to the working group for parking improvement in group. Tobermory?
11. That the reasons given within the The Statement of Reasons is a generalised Statement of Reasons didn’t apply to all summary of the purpose of the TRO for the whole car parks. island. Each point made in the Statement of Reasons does not necessarily apply to every car park but the priority is to ensure that the Council manage its asset and contribute to the maintenance of the roads and car parking infrastructure. The proposed TRO will, however, safeguard disabled parking across all the car parks by formalising the disabled bays, including enforcement, while also permitting Blue Badge Holders to park for free in any bay.
12. Concern that the cost of implementing the The introduction of pay & display charges to TRO (meters, enforcement, signs etc.) currently free car parks will allow the Council to would outweigh the income derived from employee a warden based on the island. The parking charges. income raised from pay & display tickets will also contribute towards car park improvements on the That the introduction of the TRO would not island (e.g. resurfacing where required, refreshed manage demand for parking. bay markings, better signage). Pay & display charges typically encourage better turnover of vehicles within bays, effectively creating more available bays without having to build physical infrastructure (new car parks).
13. The proposals make no allowance for The off-street draft TRO does not permit camper motorhomes or campervans. vans or motorhomes to park in Ledaig Car Park at any time. The proposed on-street TRO will also Page 3 of 5 Page 48 That the TRO could cause displacement of prohibit parking by camper vans and motorhomes. motorhomes and campervans to the Main The proposed on-street TRO is still being Street, Tobermory. developed, however, if pay & display parking is introduced residents parking permits will be made available at an appropriate rate.
14. It is unfair to charge for parking when the I can confirm that resurfacing works are car parks are in poor condition. programmed for Fionnphort (Columba) Car Park within the current financial year. Additional works are proposed at the Lorry Park at Craignure which will help to improve the standard of these car parks.
15. Cost of permits are unaffordable. Parking charges and the cost of permits are set by the Council each year and are published in the Cost of parking charges are too high. Council Fees & Charges https://www.argyll- bute.gov.uk/sites/default/files/fees_and_charges_ Can locals permits be provided at a schedule_2018-19_v8.pdf. Across all Council car reduced rate? parks in Argyll and Bute the tariffs are the same. Any additional permit type, for example free How are free periods assessed? resident permits, or change in tariffs would need to be approved by full Council.
Any free period of parking is typically based on need, for example providing an hour or two to visit a local shop. Each car park is assessed on an individual basis.
16. Why are coaches allowed to park for free Currently there is no charge or proposed charge for and that it was unfair that locals would buses or coaches within Mull off street car parks. have to pay for parking while coach As a general rule on Mull, the coaches are tourist companies would be able to park for free. coaches, resulting in less vehicles and minimising the impact on infrastructure and demand for parking.
17. The introduction of parking charges to the Permits for vehicular access to Iona are issued by Columba Centre Car Park would result in the Council. I would advise that no relaxation of an increased number of vehicles accessing the Iona TRO rules is being considered in relation Iona. to the proposed off-street TRO.
18. No prior consultaion undertaken with local I can advise that Mull Community Council community groups. submitted a Community Participation Request in 2017. On the 22 February 2018 the Outcome Improvement Process Document was issued to the group and contained actions for both the Council and Mull & Iona based local organisations. Many of the proposals within the document have been taken forward within the draft TRO.
19. Concerned that businesses and Within the draft TRO the definition of a motor car tradespeople with vans would be unable to is “a mechanically propelled vehicle, not being a park within the car parks and that this may motor tractor, a motor cycle or an invalid carriage, Page 4 of 5 Page 49 prevent their continued operation on Mull. which is constructed itself to carry a load or passengers and the weight of which unladen- (a) if it is constructed solely for the carriage of passengers and their effects and is adapted to carry not more than seven passengers exclusive of the driver does not exceed 3050 kg: (b) if it is constructed for the use of conveyance of goods or burden of any description, does not exceed 3050 kg; (c) does not exceed 2540 kg in a case falling within neither of the foregoing paragraphs;”. This vehicle category would include vans similar to, for example, some short wheel base vans typically used by contractors and therefore this type of use will be able to continue unhindered.
20. That, even with the TRO in place, The current pay & display car parks and other on- enforemcent from off-island staff would be street restriction are enforced by Oban based staff ineffective and costly. at the moment. The employment of a warden on the island will reduce the demand for support from Oban staff. Active enforcement doesn’t necessarily mean that a warden will be in attendance in every car park every day; this is true across the whole Council area. The potential for enforcement is typically enough to deter non-payment of parking charges.
21. The TRO would prevent commercial I would advise that under the Councils parking transferring of goods within the car parks – rules across Argyll and Bute it is not permitted for concern was principally in regard to any business to be carried out within the extent of Craignure car parks/lorry park. its car parks without the written consent of the Council.
22. The introduction of the TRO would have a The introduction of car parking charges does detrimental impact on events taking place preclude the use Council car parks for events. In on the island that currently make use of most cases there will be a charge for this, normally the off-street car parks. the full cost of each bay per day for the duration of the event. Where charges are waived, this requires approval by either the Policy & Resources Committee or the full Council.
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Appendix 3 Argyll Argyll and Bute Council @Bute Comhairle Earra Ghaidheal agus Bh6id COUNCIL Chief Executive / Ard-oifigear Cleland Sneddon
Kilmory Castle, Lochgilphead, Argyll, PA31 8RT Tel: (01436) 6657694 Fax: (01546) 603749 E-mail : [email protected] Website: www.argyll-bute.gov.uk
27 March 2019
Stage 2 Complaint (ref 190307-000998)
I am writing to respond to your complaint regarding Parking Charges on Mull: Argyll and Bute Council (Off-Street Parking Places and Charges) (Isle of Mull), Traffic Regulation Order (TRO) 201. I will refer to this as the Mull TRO201 throughout this response.
I have completed my audit review with the terms of reference being those e-mailed to you on 14 March 2019. As per those terms my review focused on providing assurance that the Council's policies and procedures for implementing TROs are consistent with relevant legislation and were applied in relation to the Mull TRO201.
The terms of reference identified five control objectives, however as control objective 5 refers to consideration and approval by the Area Committee this is not applicable at this stage as Mull TRO201 is still to be presented to the Oban, Lorn and the Isles Area Committee.
Outlined below are my conclusions for the four applicable control objectives in relation to the Mull TRO201.
Control Objective 1 - The Council has TRO policies and procedures that are aligned to relevant legislation
The Council has a detailed service procedure (the procedure) in place which clearly identify the stages council officers should follow during the implementation of a TRO. The procedure was updated and approved in March 2018. To support this update a working group was established consisting of the Traffic and Development Manager, Traffic and Development Technician, Roads and Amenities Performance Manager and a senior solicitor. Part of their remit was to ensure the procedure was consistent with the relevant legislation.
My audit reviewed the work carried out by the working group, particularly in regard to whether the procedure was aligned to relevant legislation such as the Local Authorities' Traffic Orders (Procedures) (Scotland) Regulations 1999 (R1999). I have concluded that their work was carried out professionally and that the procedure appropriately reflect the relevant legislation.
In addition I have concluded that the procedure is comprehensive in relation to the:
• roles and responsibilities of Council officers and elected members • delegated responsibilities to Area Committees being consistent with the Council's constitution • timescales for each TRO stage being clearly identified. Page 52
I have noted the Council has no process for the procedure to be subject to periodic review to ensure it continues to reflect Government guidance and legislation. I will highlight this as a recommendation for improvement in the audit report which I will be submitting to the Audit and Scrutiny Committee on 18 June 2019. This, however, has no impact on the Mull TRO201 as the process applied to it is consistent with the legislation as it is currently drafted and the procedures have relatively recently been updated in March 2018.
Control Objective 2: The process followed by Council officers to draft TROs complies with established policies and procedures and/or relevant legislation
The Council is required to inform all statutory consultees of the impending TRO to enable them to make representation prior to implementation. Statutory consultees as per the Council's procedure are:
• Police Scotland • Scottish Fire & Rescue • Scottish Ambulance Service • Strathclyde Partnership for Transport • Local Multi Ward Elected Members • Chair of Area Committee for information • Public Transport Officer • Strategic Transport and Infrastructure Manager • Development Policy and Housing Strategy Manager. I confirmed the Council was compliant with its duties regarding statutory consultation.
The TRO procedure requires the Council to undertake an investigation of existing TRO's, patterns of parking movements and parking trends and a study of accidents covering the previous three years.
I confirmed that, prior to preparing the draft Mull TRO201, the Council considered previous TRO's and there were no recorded incidents within the Fionnphort, Craignure, Bunessan or Ledaig car parks during the last three years.
In relation to parking movement and parking trends I confirmed that a range of information was considered including:
• increase in traffic volume arising from the introduction of Road Equivalent Tariff (based on vehicle figures using the ferry as it is not possible to relate these to car parks as there are no counters at the car park access/egress points) • complaints regarding the impact of the Mull Music Festival on Ledaig Car Park • representation from local groups and Elected Members including the Mull Community Council's Community Participation Request • reports of abandoned cars and trailers within Ledaig Car Park and Craignure Lorry Park • assessment of Craignure Lorry Park • consideration of alternate layouts and permitted vehicles to suit each car park • feedback from a variety of council officers including Traffic & Development Officer, inspectors, parking wardens, parking supervisor, and the Network & Standards Manager. Whilst I confirmed this information was considered to inform the draft Mull TRO201 I have formed the opinion that the Council should improve the way supporting evidence of this nature Page 53
is documented and filed. This will be a recommendation in the audit report which I will be submitting to the Audit and Scrutiny Committee on 18 June 2019. It does not, however, create a material concern in relation to the legality of the Mull TRO201 but will improve the way the Council is able to evidence its considerations.
The Council is required to ensure affected businesses and residents are consulted to ascertain their opinion on the impending TRO. I confirmed that the following local bodies and businesses were invited to respond:
• Royal Mail • Scottish Water • British Telecom • Scottish and Southern Electricity Network • Mull Community Council • Scottish Taxi Federation • Forest Enterprise • National Farmers Union • Tobermory Harbour Association • SW Mull and Lorn Development. No responses were received from any of these bodies. The only responses received during the consultation stage were from two elected members who requested the Council consider a period of free parking at each car park. This request was reflected in the draft Mull TRO201.
The Council are required, on completion of the consultation stage, to prepare a draft TRO detailing the order and statement of reasons with these made available via a public notice on the Council's website. I concluded the Council complied with this requirement.
Control Objective 3: Draft TROs are appropriately advertised during the TRO public notification stage
The TRO procedure outlines the following required steps in relation to advertising the TRO for the public notification stage:
• use of an approved advertising agency • authorisation of the approved advertising agency's proof copy of the draft TRO • draft TRO advertised on Council website and made available for inspection at specified locations • draft TRO forwarded to statutory consultees • public notification stage to run for 21 days to allow any person, group or organisation to submit objections to the TRO • letters of objection sent to the Council's Head of Governance and Law to be forwarded to the Traffic and Development Manager at the end of the consultation period • correspondence received by the Traffic and Development Manager to be forwarded to the Head of Governance and Law. I confirmed that the Council complied with all these requirements.
Control Objective 4: Objections to the public notification stage are managed in compliance with established policies and procedures
The TRO procedure outlines the following required steps in relation to managing objections received during the public notification stage: Page 54
• letter of acknowledgement to be sent to all objectors • list of all names and addresses of objectors to be forwarded to the Traffic and Development Manager • objections to be replied to in order to try and address them. A total of 258 objections were received over the 21 day consultation period and I confirmed that all 258 were acknowledged by the Council. The Council reviewed these and identified 22 recurring themes. A sample of 17 objections were reviewed as part of my audit and I confirmed the Council replied to the objections in an attempt to address them.
Other Issues
As has been discussed during previous e-mail exchanges I recognise that your complaint raised some issues which have not been considered by my audit. My e-mail dated 18 March 2019 set out the reasons for this, with the predominant reason being that they are objections to the TRO proposal rather than an issue related to the Council's compliance with their internal processes or whether those processes are fit for purpose.
I have included the views I expressed on the 18 March 2019 e-mail in this response so as to provide a single formal response to the complaint.
Those issues, and my response are set out below.
Issue - There has been no meaningful engagement or consultation with the communities involved about the introduction of car parking charges and the consequences.
Response - The TRO procedure involves a consultation stage which provides the opportunity for any member of the community, including, but not limited to, statutory consultees and community groups to identify matters that may need to be addressed in the development of the proposal. Following this is a public notification stage which provides the opportunity for any party to raise objections. The Council then has a duty to manage these objections appropriately. My audit has reviewed the Council's approach to the Mull TRO201 in relation to the consultation phases and managing the objections and I have concluded that the Council has complied with their procedure. I am of the view that the process followed has provided the opportunity for all interested parties to engage with the consultation whether that be through the first consultation phase or the public consultation phase. There has been no restrictions placed on any interested parties and objections have been managed appropriately. The submissions by the Iona Community Council in terms of your correspondence is evidence that stakeholders have been afforded the opportunity to raise issues or concerns regarding draft proposals and have these considered by the Area Committee when it comes to making its decision.
Issue - There was no context-specific impact assessment, nor is there any other evidence base to inform the TRO and the risks and harmful impacts it might entail.
Response - The decision to proceed with the TRO was taken prior to Part 1 of the Equality Act 2010 coming into force on 1 April 2018 and before the enactment of the Islands (Scotland) Act 2018. Part 3 of the Act which relates to island impact assessments is yet to come into effect. More importantly, the specific process and criteria for carrying out an Island Impact Assessment has not been developed as yet or consulted on by the Scottish Government. Therefore the Council carries out a more generic impact assessment on new areas of policy that meet our duties under the Equality Act 2010 and the Fairer Scotland Duty which give Page 55
regard to affected communities. In carrying out the generic impact assessment however, and in the spirit of the Act, due regard is being given to the impact on island communities of the draft proposal so that the Area Committee is aware of these aspects when reaching its decision. Whilst I recognise the point you make about the minutes of the Islands Strategic Group meeting in October 2018 the fact that there is no current published island impact assessment process means it is not possible for me to offer an audit judgement on the performance, or otherwise, of one. This is an issue which, should the community be minded to, should be raised as objection to the TRO so that it can be considered by the elected members when they make their democratic decision at an area committee. As such I see this as an objection to the TRO proposal rather than an issue related to the Council's compliance with process which I can review as part of my audit. Equality and Socio-Economic Impact Assessments are carried out in relation to policy proposals which enable the officers who are designing a new proposal to check that they have given due regard to all equalities implications, including socio-economic inequalities, as well as impacts on island communities. A further Equalities and Socio-Economic Impact Assessment has been undertaken in relation to the Mull TRO.
I also note that the Scottish Government wrote to Mull and Iona Community Trust regarding the Islands (Scotland) Act 2018 in relation to the Mull TRO with a copy of the letter forwarded to the Council. The Scottish Government have offered to assist the Council with any assessment. The Council have replied to the Scottish Government setting out that the TRO was part of a Council decision in February 2018 and was subject to an Equalities Impact Assessment at that time. Subsequently an Equality and Socio-Economic ,Impact Assessment has been completed. Whilst the Equality and Socio-Economic Impact Assessment has highlighted some issues these have been mitigated as much as is possible by recommending discounted rates for annual parking permits. The outcome of this Equality and Socio- Economic Impact Assessment will be provided to the Oban, Lorn and the Isles Area Committee to assist in its decision making.
Issue - There was no recognition of how car parks are used currently by locals at a ferry port, nor the lifeline nature of the provision of car parks, nor use by visitors to an exceptionally remote location with direct resultant implications for a fragile visitor economy.
Response: As I have detailed in my response to control objective 1 there was evidence that consideration was given to a range of information relating to parking movement and parking trends and I refer you back to the conclusions documented in that part of this response. The wider issues relating to the lifeline nature or impact on the economy are an extension of the impact assessment point so my response is similar to the one I have documented above. As such I see this as an objection to the TRO proposal rather than an issue which I can review as part of my audit and be considered as part of the complaints process.
Issue - A Community Participation Request was misused to present a belated rationale and appearance of consultation, and the Council has persisted in misusing this CPR for this purpose when its weaknesses have been confirmed by a number of organizations.
Reply: As part of my audit I considered the use of the CPR in terms of it informing the drafting of the TRO although I should stress this was done as part of a wider consideration of the extent to which the Council has considered all relevant consultation. As detailed above I am of the view that the process followed has provided the opportunity for all interested parties to Page 56
engage with the consultation whether that be through the first consultation phase or the public consultation phase. The CPR has been used to inform the TRO, as is appropriate, however I have found no evidence that it was 'misused.' The output from a CPR should be considered in much the same way as any correspondence should be considered.
Issue - Imposition of car parking charges on Mull is completely counter to the Council's policies on economic development, supporting tourism and sustaining island communities.
Response: I see this as an extension of your objection to the draft TRO so my response is similar to the one I have raised above. This is an issue which will be referred to as an objection to the TRO so that it can be considered by the elected members when they make their democratic decision at an area committee. As such I see this as an objection to the TRO proposal rather than an issue related to the Council's compliance with process which I can review as part of my audit and be considered as part of the complaints process.
Issue - The Council is acting contrary to its policy commitments to implement not only those parts of the Islands Act in force but the spirit of the Act, and it is acting inconsistently through participating in a fuel poverty ICIA whilst rejecting an ICIA on the TRO.
Response: Refer to my comments above regarding the carrying out of an island impact assessment.
I also noted you are looking for confirmation that the Area Committee will not consider or make a decision on the TRO until it can take account of the outcomes of an investigation that address your complaint. Where a complaint relates to process and has been investigated with the conclusion being the issues are unfounded there should be no barrier to members making a decision. The findings of my audit will be made available to elected members on the Area Committee prior to them considering the draft TRO. If you are not satisfied with this complaint conclusion you are entitled to raise this with the Area Committee members and it would be a matter for them to consider whether they wish to make a decision on the TRO or not. In essence they may consider the potential grounds for challenge and weigh up what the implications might be if they continue and make a decision which may be the subject of a successful challenge.
Conclusion
Based on the audit I have carried out and the responses provided above in relation to the issues not addressed by my audit I would advise that your stage 2 complaint is not upheld.
If you are not satisfied with this response then you have the right to ask the Scottish Public Service Ombudsman (SPSO) to consider your complaint. The SPSO is the final stage for complaints about most organisations providing public services in Scotland including councils and the service is independent, free and confidential.
SPSO's contract details are:
Freepost SPSO Freephone: 0800 377 7330 Online: www.spso.orq.uk/contact-us Website: www.spso.org.uk Mobile site: http://m.spso.orq.uk Scottish Public Services Ombudsman, Bridgeside House, 99 McDonald Road, Edinburgh EH? Page 57
4NS The SPSO cannot normally look at complaints:
• where the customer has not gone all the way through the council's complaints handling procedure; • more than 12 months after the customer became aware of the matter they want to complain about; or • that have been or are being considered in court.
Yours sincerely
Laurence Slavin Chief Internal Auditor Page 58 Page 59
Appendix 4 – Equality Impact Assessment
Equality Impact Assessment
Document type: Guidance
Improvement and HR
Jane Fowler 01546 604466 [email protected]
www.argyll-bute.gov.uk
Realising our potential together
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CONTENTS
Introduction ...... 8 Summary...... 9 What is an equality impact assessment and why do we need to do this? ...... 10 Which policies should be subject to impact assessment? ...... 11 Who should carry out EqIA’s?...... 11 When should you assess impact? ...... 11 Consultation...... 12 Stage one: Rapid Impact Assessment...... 13 Stage two: form for carrying out a full equality impact assessmentError! Bookmark not defined.
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Introduction We need to make sure that the way we deliver services does not have an adverse impact on people from different equality groups, both customers and employees.
The Equality Impact Assessment (EqIA) is a process that helps you to undertake a full assessment of the council’s functions and policies.
The EqIA will help you to assess whether we are likely to have an adverse impact on the diverse groups of people within Argyll and Bute. The EqIA will also help the council to make the most of opportunities to promote good relations between different groups. The EqIA will help to ensure that the council meets the commitments set out in its Equality and Diversity Policy.
The HR &OD team hope you find the EqIA process easy to use. If you have any suggestions for improvement please send them to:
HR&OD Team Customer Services Kilmory Lochgilphead PA31 8RT
Email: [email protected]
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Summary
An Equality Impact Assessment involves assessing the likely or actual effects of policies or services on people in respect of their race, gender, disability, age, religion or belief, sexual orientation, marriage and civil partnership, gender reassignment and pregnancy and maternity.
Stage 1 - Rapid Impact Assessment (RIA)
This is a short exercise that involves considering the overall policy or service and deciding if it is relevant to equality. The basic rule is that if people are affected by what we do then we need to carry out an equality impact assessment.
Stage 2 – carrying out a full equality impact assessment
Stage 2 examines in detail the proposal to find out what kind of equality impact there might be and which groups of people it will affect most. There are 8 steps in the process:
Step 1 – identify the purpose of your policy or service Step 2 – assess the impact using information and evidence Step 3 – remove or reduce a negative impact Step 4 – make sure the policy or service promotes equality Step 5 – arrange to monitor and evaluate the policy or service Step 6 – sign off the equality impact assessment Step 7 – arrange to publish the equality impact assessment Step 8 – review the policy or service and update the equality impact assessment
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What is an equality impact assessment and why do we need to do this?
The equality impact assessment (EqIA) is a process to ensure that the council does not discriminate and where possible the council uses opportunities to promote equality and good relations between groups.
An EqIA involves anticipating the consequences of the council’s functions and policies on different people, making sure that, as far as possible, any negative impacts are minimised or removed and that we make the most of any opportunities for promoting equality. Carrying out an EqIA involves assessing the likely (or actual) effects of policies on people in respect of what are known as protected characteristics (Equality Act 2010). The protected characteristics are: race, gender, disability, age, religion or belief, sexual orientation, marriage and civil partnership, gender reassignment and pregnancy and maternity.
To help with the assessment process, 2 models have been developed for EqIA’s. There is a Rapid Impact Assessment (RIA) which should be completed for all new and revised policies or changes to service delivery models. The second model is the full impact assessment which should be completed if it becomes apparent through completing a RIA that a protected characteristic or groups are likely to be negatively impacted upon.
Under the Equality Act 2010 the council, as a public body, is required to have due regard to the need to:
Eliminate unlawful discrimination, harassment and victimisation and other conduct prohibited by the Act; Advance equality of opportunity between people who share a protected characteristic and people who do not share it; and Foster good relations between people who share a protected characteristic and those who do not.
Having “due regard” means giving appropriate weight to equality in proportion to how relevant it is to a particular policy. A robust and detailed EqIA provides the necessary evidence that the council has given due regard to equality issues before taking a decision.
The word policy is used throughout the assessment to include the full range of policies, functions, procedures, strategies, projects, applications for funding and financial decisions.
Assessing the potential impact on people with protected characteristics helps us to consider relevant evidence and decide whether particular groups may be disproportionately affected by decisions; or whether more could be done to foster good relations.
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The evidence gathered is important, given the potential for people with protected characteristics to be negatively affected by budget decisions and service changes.
Impact assessment is an effective way of improving policy development and service delivery, ensuring that you consider the needs and experiences of customers and of employees.
Impact assessment enables you to:
Take effective action on equality Develop better policies and practices, based on evidence Be more transparent and accountable
Which policies should be subject to impact assessment?
All new and reviewed policies and service provision models should go through the EqIA process, particularly if people will be affected e.g. service users, employees.
The general equality duty applies to a broader range of protected characteristics than before, so services should assess the impact of existing policies across all of the protected characteristics.
If you think that an existing policy may be potentially discriminatory then prioritise this to be assessed again.
Who should carry out EqIA’s?
The EqIA should be prepared by the lead officer responsible for developing or reviewing the policy, together with an officer who is familiar with the process (although they don’t necessarily have to be familiar with the policy being assessed). Involving other officers is vital to ensure the process is carried out in a robust way. It may be that for some assessments a number of key stakeholders are also involved. Further support and information is available from the Improvement and Organisational Development team.
When should you assess impact?
Assessing the impact is an important part of policy and service development and in decision-making as it should lead to improvements in policies and practices.
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For this reason, assessing the impact should be carried out as part of the development and planning stage and afterwards as part of the review stage. Assessing impact should not be done at the end of the process.
Decision makers, such as elected members and senior officers, need to give due regard to equality and diversity. Decision-makers should ask for and take account of the results of completed assessments when considering whether to approve a new policy or service change. This will ensure that the impact assessment influences the decision.
The impact and relevance of a policy does not just depend on the number of people and groups who are affected but also the significance of the effect that may be experienced.
Introducing a level of scrutiny of equality impact assessments in decision making will help the council to demonstrate to communities that equality is important.
Assessing the impact does not end with the introduction of a new or revised policy. It is vital that the impact is monitored and that the assessment is repeated as part of any review. In conclusion, impact assessment is an ongoing process.
Consultation
The Equality Impact Assessment process should be informed by consultation. Consultation or involvement with different equality groups will help you to understand the impact of proposals on these groups. By undertaking this approach, employees, service users, trade unions and others who may be affected will have an input to improve policy development and service delivery.
Use the council’s Community Engagement guidance when you are contacting members of the public, community groups and staff.
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Stage one: Rapid Impact Assessment
Part 1: Description/Consultation
Date of Assessment: 6 November 2017 Title of document being assessed: Savings Policy – Transformational Proposals 1. This is a new policy, procedure, TB08 strategy or practice being assessed
(If yes please check box) ☐x 2. Please give a brief description of the Increase Parking charges policy, procedure, strategy or practice being assessed.
3. What is the intended outcome of this The proposal is to transform the way in policy, procedure, strategy or which parking in the area is managed to practice? reflect the market and demand for car parking. Charges will also reflect the support required to manage the various levels of local parking and roads infrastructure that in the main reflects visitor numbers and economic activity. Parking will provide a mechanism of securing contributions to support local infrastructure from visitors to the area and also manage demand to stimulate parking turnover for positive economic benefit. 4. Please list any existing documents The Council’s Parking Policy approved which have been used to inform this in 2014 Equality Impact Assessment.
5. Has any consultation, involvement or Not currently. However, any changes to research with protected parking restrictions will be subject to a characteristic groups informed this Traffic Regulation Order which includes a comprehensive statutory consultation assessment? If yes please give process. details.
6. Please give details of council officer Lyndis Davidson/Jim Smith
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involvement in this assessment.
(e.g. names of officers consulted, dates of meetings etc)
7. Is there a need to collect further In line with the Council’s parking policy, evidence or to involve or consult we will: protected characteristic groups on Ensure adequate provision is the impact of the proposed policy? maintained for disabled drivers, whose dependence (Example: if the impact on an on cars is often critical to their quality of individual or group is not known life. what will you do to gather the information needed and when will you do this?)
9 Page 68
Stage one: Rapid Impact Assessment
Part 2: Protected Characteristics
Which protected characteristics will be positively or negatively affected by this policy, procedure or strategy?
NB Please place an X in the box which best describes the "overall" impact. It is possible for an assessment to identify that a positive policy can have some negative impacts and visa versa. When this is the case please identify both positive and negative impacts in Part 3 of this form.
If the impact on a protected characteristic group is not known please state how you will gather evidence of any potential negative impacts in box Part 1 section 7 above.
If there is a negative impact against a protected characteristic then a full EqIA (Stage 2) should be completed.
Protected Characteristic Positively Negatively No Not Impact Known Age X Disability X Ethnicity X Gender X Gender reassignment X Marriage and Civil Partnership X Pregnancy & Maternity X Religion X Sexual Orientation X
10 Page 69
Stage one: Rapid Impact Assessment
Part 3: Impacts/Monitoring
1. Have any positive impacts been No identified?
(We must ensure at this stage that we are not achieving equality for one strand of equality at the expense of another)
2. Have any negative impacts been No identified?
(Based on direct knowledge, published research, community involvement, customer feedback etc.)
3. What action is proposed to No negative impacts anticipated as we overcome any negative impacts? will ensure an adequate balance of parking provision to meet the expected (e.g. involving community groups in demand. the development or delivery of the policy or practice, providing information in community languages etc.)
4. Is there a justification for continuing n/a with this policy even if it cannot be amended or changed to end or reduce inequality without compromising its intended outcome?
(If the policy that shows actual or potential unlawful discrimination you must stop and seek legal advice)
5. Has a 'Full' Equality Impact No Assessment been recommended?
(If the policy is a major one or is likely to have a major impact on protected characteristics communities a Full Equality Impact Assessment may be required.)
11 Page 70
6. How will the policy be monitored? By continuous monitoring of the demand for parking. This to be completed through (How will you know it is doing what it the parking wardens and from feedback is intended to do? e.g. data from customers and local communities. collection, customer survey etc.)
Part 4: Contact Information
Name of Department : Roads and Amenity Services
Manager Responsible Name: Lyndis Davidson
Designation: Network and Standards Manager
Telephone: 0154604396
Email: [email protected]
Signature Lead Officer: Date: 02/02/18
Signature of Director/Head of Date: 06/02/18 Service:
Name of Director/Head of Service: Jim Smith
Date of Next Policy Review: TBC – this will be determined by feedback received through Parking Services
12 Page 71
Appendix 5 – Equality and Socio-Economic Impact Assessment
Argyll and Bute Council: Equality and Socio-Economic Impact Assessment
Section 1: About the proposal
Title of Proposal
Introduction of Parking Charges on Mull and provision of management rules for off street car parks. Proposal is framed as Traffic Regulation Order (TRO201) in compliance with the Local Authorities’ Traffic Orders (Procedures) (Scotland) Regulations 1999 (R1999).
Intended outcome of proposal
The proposal is to transform the way in which parking in the area is managed to reflect the market and demand for car parking. Charges will also reflect the support required to manage the various levels of local parking and roads infrastructure that in the main reflects visitor numbers and economic activity. Parking will provide a mechanism of securing contributions to support local infrastructure from visitors to the area and also manage demand to stimulate parking turnover for positive economic benefit.
Description of proposal Page 72
The Council’s approach to processing TROs has been developed to align with the requirements of the Road Traffic Regulation Act 1984 and the Local Authorities’ Traffic Orders (Procedures) (Scotland) Regulations 1999. The legislation sets out three the main stages required prior to the implementation of a TRO including the need for consultation and a phase of public notification through which any member of the public or body can engage with the process without restriction. It also established the requirements for the Council to advertise a TRO as part of the public notification stage and to deal with objections and correspondence received. All of these stages have been complied with which, as demonstrated by the representations received from stakeholders and interested parties, has enabled those affected to ensure the Area Committee is aware of their views prior to determining the outcome of the proposal.
The draft Mull off-street TRO proposes the following:
1. Introduction of parking charges in Ledaig Car Park, Tobermory. The first two hours will be free with standard charges applying thereafter (no charges to apply to buses parking within the bus parking area). 2. Introduction of parking charges in the Columba Centre Car Park, Fionnphort. 3. Introduction of parking charges in the Long Stay Car Park, Craignure. 4. Removal of lorry parking, Craignure. 5. Alter the charging regime in Craignure Toilets Car Park to allow one hour free parking with standard charges applying thereafter. 6. Classes of vehicles permitted within all the car parks reviewed and amended. 7. Does not permit motorhomes to park within Ledaig, Tobermory or Craignure Car Parks. 8. To introduce charging to all Argyll and Bute Council car parks on the island of Mull, with the exception of Bunessan Car Park, Monday to Sunday, 9a.m. to 6p.m.
Following representation officers will consider any adjustments to the TRO that may be possible and will recommend these to Members as part of the wider considerations to the TRO.
Business Outcome(s) / Corporate Outcome(s) to which the proposal contributes
BO113 – Our infrastructure is safe and fit for purpose
We have infrastructure that supports sustainable growth
Lead officer details: Name of lead officer Stuart Watson Page 73
Job title Traffic and Development Manager Department RAS Appropriate officer details: Name of appropriate officer Jim Smith Job title Head of Service Department RAS Sign off of EqSEIA
Date of sign off 13/03/2019
Who will deliver the proposal? Roads and Amenities Service
Section 2: Evidence used in the course of carrying out EqSEIA
Consultation / engagement Page 74
As part of the Council’s 2017 budget consultation process a proposal was put forward to ‘Increase parking charges and introduce additional parking charges, to places currently not charging, to keep traffic moving, manage demand for parking, and contribute to maintenance of roads infrastructure.’ 44% of responders to the consultation were in favour of the proposal, 36% were opposed to it and 20% offered no view. This feedback was provided to elected members prior to making its budget decisions in February 2017.
Parking restrictions are subject to a Traffic Regulation Order which includes a comprehensive statutory consultation process which commenced in October 2018.
A meeting was held on Mull with community stakeholders on 15 February 2018 following a community participation request made by Mull Community Council. The meeting was attended by representatives of Mull Community Council, Mull & Iona Ferry Committee, a representative for Tobermory, with apologies noted from Sound of Iona Harbours Committee and Southwest Mull and Iona Development, Mull & Iona Community Trust, Police Scotland, a representative for Craignure, and a representative for Salen. Police Scotland submitted comments by e-mail where were included in the discussions at the meeting. The meeting considered various parking related issues and possible solutions which have been considered as part of the current draft TRO. The output from the meeting was circulated to the community stakeholders on 22 February 2018 and is embedded below.
Note of Mull Participation Request Meeting 15.2.18.docx
The TRO process has been advertised in accordance with the statutory process including being:
placed on the Council’s website made available for display in post offices in Craignure, Fionnphort and Iona posted at the Council’s Customer Service point in Breadalbane Street in Tobermory and Council headquarters in Lochgilphead published in the Oban Times communicated via public notices posted on roads within the proximity of the affected car parks issued to all statutory consultees.
Public notices were placed for the period 25 October 2018 until 16 November 2018 as required by the Local Authorities’ Traffic Orders (Procedures) (Scotland) Regulations 1999 and made clear how any person wishing to object to the proposals could make representation either by mail or e-mail up until the of November 2018.
258 representations were made which were managed in accordance with the Council’s TRO process. Page 75
Data
Traffic Regulation Orders are part of a statutory process. The purpose of the TRO on Mull is fundamentally about safety and the ability to manage the use of the car parks. The TRO would introduce the ability to regulate and manage the car parks, this is considered necessary for a number of reasons including: having the ability to respond to concerns raised by Police Services Scotland, Fire and Rescue Scotland and members of the public regarding campervans using the car park at Tobermory in a way that creates public safety concern. manage the use of the car park in Craignure (historic issues with abandoned vehicles, caravans, animals etc) manage the use of car parks generally given the increased number of vehicles following RET.
The volume of traffic coming on and off Mull has increased following the introduction of Road Equivalent Tariff (RET) (see table below) and the TRO has been designed to help cope with this increase to ensure that road safety can be maintained. Charging for off street car parking will also provide income to the Council which will help maintain levels of maintenance of roads and car park assets and provide investment funding for essential services including road and car park infrastructure. Page 76
Other information
The TRO process is following the statutory requirement. The intended outcome is that the car parks can be properly managed which is beneficial to safety and the island economy. As a secondary outcome, there is the opportunity to generate income to support essential services as detailed above.
As part of the Council’s Parking Policy, blue badge holders can park within a marked bay in an off street car park for free.
Car parking is essentially driven by demand. There is little difference for residents parking in Tobermory to many places on the Argyll mainland.
Gaps in evidence None known
Section 3: Impact of proposal
The Council is aware of the intention arising from Part 3 of the Island (Scotland) Act 2018 to place a duty on public bodies to carry out an island impact assessment on key policy developments or service proposals. The Scottish Government has committed to work with local authorities and other public bodies to develop the process and format for island impact assessments and to consult on this approach before issuing statutory guidance to give effect to the Act. In the absence of a defined island impact assessment, the Council has incorporated consideration of island impacts into this EQSIA template to have due regard to any such impacts to ensure decisions taken by the Area Committee are properly informed.
Impact on service users: Negative No Positive Don’t impact know Protected characteristics: Age X Disability X Ethnicity X Gender X Gender reassignment X Marriage and Civil Partnership X Pregnancy and Maternity X Religion X Sexual Orientation X Fairer Scotland Duty: Mainland rural population X Island populations X Low income X Low wealth X Material deprivation X Page 77
Negative No Positive Don’t impact know Area deprivation X Socio-economic background X Communities of place? X Communities of interest? X
Impact on service deliverers (including employees, volunteers etc): Negative No Positive Don’t impact know Protected characteristics: Age X Disability X Ethnicity X Gender X Gender reassignment X Marriage and Civil Partnership X Pregnancy and Maternity X Religion X Sexual Orientation X Fairer Scotland Duty: Mainland rural population X Island populations X Low income X Low wealth X Material deprivation X Area deprivation X Socio-economic background X Communities of place? X Communities of interest? X
If any ‘don’t know’s have been identified, at what point will impacts on these groups become identifiable? n/a
How has ‘due regard’ been given to any negative impacts that have been identified? The proposal will introduce parking charges in some locations where none exist at present – this approach is in line with the roll out of charges to a range of mainland locations where parking regulation has been/ is proposed to be implemented to improve road safety and parking turnover. Following representations to the TRO process, officers will look at further mitigation measures which Members will be able to consider as part of the TRO decision making process. These measures will have a focus on providing a benefit for the islands and facilitating a positive impact for service providers and deliveries.
Section 4: Interdependencies Page 78
Is this proposal likely to have any knock-on effects Possibly for any other activities carried out by or on behalf of the council?
Details of knock-on effects identified
Potential for over demand for the long term parking spaces at Craignure. This will be mitigated as much as possible via monitoring the effectiveness of the TRO and the demands/uptake for annual permits.
It may assist freeing up capacity on the ferry service for additional freight or vehicle journeys supporting the island economy.
Section 5: Monitoring and review
How will you monitor and evaluate the equality impacts of your proposal?
As a matter of course, all TROs are monitored. Where necessary, TRO will be adjusted to take into account traffic demands and changes locally. Page 79 Agenda Item 6 ARGYLL AND BUTE COUNCIL OBAN, LORN AND THE ISLES AREA COMMITTEE
DEVELOPMENT AND 12 JUNE 2019 INFRASTRUCTURE SERVICES
CRAIGNURE PIER – STAG REPORT
1.0 EXECUTIVE SUMMARY
1.1 The STAG report, which considers the future of Craignure Pier, has now been completed by the consultant Mott MacDonald. This update report provides Members of the Oban, Lorn and the Isles Area Committee with an overview of the STAG report findings; it also asks Members to consider information provided within this report and duly make recommendations to the Harbour Board.
1.2 The STAG does not identify a preferred option but establishes the pros and cons of each option. As part of the STAG process, public and stakeholder consultation was carried out; the information gathered was used as the basis of setting objectives and developing and appraising options. In order to seek views on interim and long-term options developed, secondary engagement was undertaken in late 2018. Feedback from the consultation process is provided in Appendix A.
1.3 Interim Options: the following ‘Interim Options’ were considered:-
Do Minimum – Continue monitoring and maintain the existing infrastructure. Option 1 - Maintenance and Improvements – Demolition of pier building; extend vehicle marshalling area; road realignment. Option 2 - Pier Extension – Construct new pier extension. Option 3 - South berth improvements – New fendering piles; sheet piling; dredging at the south berth.
Likely costs for the above options are provided in Appendix B.
1.4 Choice of interim options is complex due to the nature of the works i.e. overall costs and their limited life-span. Transport Scotland’s Vessel Replacement and Deployment Plan (VRDP) indicates that the MV Hebrides is scheduled to operate on the Oban to Craignure route. Notwithstanding Transport Scotland’s aspirations to re-deploy the MV Hebrides onto the Oban to Craignure Route (The MV Hebrides is 99 metres in length and carries 98 vehicles, whilst the MV Isle of Mull which currently operates on the route is 90 metres in length and carries 66 vehicles), it is worthy of note that, from the consultation with the local community, the majority of responders would prefer not to have a vessel of this size, but rather two, or possibly three smaller vessels i.e. smaller vessels operating at a higher frequency, as opposed to larger vessels as is currently planned. 1.5 Long-term Options: a numberPage of options 80 were considered for replacement of the existing infrastructure:-
Option 1A - Rebuild on existing footprint Option 1B – Rebuild close to existing footprint Option 2A - Rebuild south – finger pier Option 2B – Rebuild south – nested berth Option 3A – Rebuild north – finger pier Option 3B - Rebuild north – nested berth
Likely costs for the above options are provided in Appendix B. Locations are shown in Appendix C.
1.6 Options recommended for future consideration will be 1B, 2A and 3A.
1.7 It is recommended that Members consider this report and make the following recommendations to the Harbour Board:-
That officers engage with the local community and partners (Transport Scotland, CMAL and Calmac) to discuss the findings of the STAG report;
That officers make arrangements to move the process onto the next stage i.e. to produce an Outline Business Case for both interim options and long-term options.
That all related decisions of the Area Committee be considered by the Harbour Board. Page 81
ARGYLL AND BUTE COUNCIL OBAN, LORN AND THE ISLES AREA COMMITTEE
DEVELOPMENT AND 12 JUNE 2019 INFRASTRUCTURE SERVICES
CRAIGNURE PIER – STAG REPORT
2.0 INTRODUCTION
2.1 The STAG report, which considers the future of Craignure Pier, has now been completed by the consultant Mott MacDonald. This update report provides Members of the Oban, Lorn and the Isles Area Committee with an overview of the STAG report findings; it also asks Members to consider information provided within this report and duly make recommendations to the Harbour Board.
3.0 RECOMMENDATIONS
3.1 It is recommended that Members consider this report and make the following recommendations to the Harbour Board:-
That officers engage with the local community and partners (Transport Scotland, CMAL and Calmac) to discuss the findings of the STAG report;
That officers make arrangements to move the process onto the next stage i.e. to produce an Outline Business Case for both interim options and long-term options.
That all related decisions of the Area Committee be considered by the Harbour Board.
4.0 BACKGROUND
4.1 The STAG does not identify a preferred option but establishes the pros and cons of each option. As part of the STAG process, public and stakeholder consultation was carried out; the information gathered was used as the basis of setting objectives and developing and appraising options. In order to seek views on interim and long-term options developed, secondary engagement was undertaken in late 2018. Feedback from the consultation process is provided in Appendix A.
4.2 The STAG considers a number of transport-related problems at Craignure; these come under the following headings:-
Pier / Berth – Much of the berth was designed for smaller vessels and is approaching life expiry. Vehicle marshalling – The marshalling area is undersized. Terminal building – Undersized / poorly located. Traffic management – Space is constrained and inefficiently laid out giving rise to safety issues. Ferry service – No year-roundPage commuting; 82 delays due to short-comings in passenger access system; marshalling facilities struggling to cope; traffic management.
Given the above problems and limited life of the existing pier at Craignure, replacement of the existing infrastructure is considered to be inevitable.
4.3 As well as the future replacement option, the STAG report considers short-term proposals which could be implemented in the interim period i.e. until such times as a new replacement terminal is fully operational. Maintenance works to ensure that the existing structure remains in a safe and workable condition will, of course, continue.
4.4 Interim ‘Transport Planning Objectives’ (TPOs) were considered to be as follows:-
Objective 1 – Facilitate a year-round working day for Mull residents on the mainland. Objective 2 – Infrastructure should address traffic management issues. Objective 3 – Ensure that infrastructure is capable of reliably accommodating current and planned vessel deployment. Objective 4 – Investigate interim solutions to passenger access issues.
4.5 Long-term ‘Transport Planning Objectives’ (TPOs) were considered to be as follows:-
Objective 1 – Facilitate a year-round working day for Mull residents on the mainland. Objective 2 – Infrastructure should be capable of accommodating the current and future generation of CMAL ferries up to circa 100m. Objective 3 – Future Infrastructure should maintain / improve reliability. Objective 4 – Minimise short-term negative social and economic impacts associated with construction work.
5.0 DETAIL
5.1 Based upon the four interim TPOs, the following ‘Interim Options’ were considered:-
Do Minimum – Continue monitoring and maintain the existing infrastructure. Option 1 - Maintenance and Improvements – Demolition of pier building; extend vehicle marshalling area; road realignment. Option 2 - Pier Extension – Construct new pier extension. Option 3 - South berth improvements – New fendering piles; sheet piling; dredging at the south berth.
Likely costs for the above options are provided in Appendix B.
5.2 Choice of interim options is complex due to the nature of the works i.e. overall costs and their limited life-span. Transport Scotland’s Vessel Replacement and Deployment Plan (VRDP) indicates that the MV Hebrides is scheduled to operate on the Oban to Craignure route. Only Options 2 and 3 above would facilitate this change of vessel: Transport Scotland has acknowledged the current position and stated that ‘ideally’ the MV Hebrides will operate on this route – this would, of course, be subject to the necessary works being carried out beforehand. Only options 2 and 3 would provide a safe year-round overnight berth, thereby providing a year-round commutable service for islanders on Mull. Page 83 5.3 Notwithstanding Transport Scotland’s aspirations to re-deploy the MV Hebrides onto the Oban to Craignure Route (The MV Hebrides is 99 metres in length and carries 98 vehicles, whilst the MV Isle of Mull which currently operates on the route is 90 metres in length and carries 66 vehicles), it is worthy of note that, from the consultation with the local community, the majority of responders would prefer not to have a vessel of this size, but rather two, or possibly three smaller vessels i.e. smaller vessels operating at a higher frequency, as opposed to larger vessels as is currently planned.
5.4 Based upon the four long-term TPOs, and problems outlined in paragraph 4.1 above, a number of options were considered for replacement of the existing infrastructure. ‘Long-term Options’ considered are as follows:-
Option 1A - Rebuild on existing footprint Option 1B – Rebuild close to existing footprint Option 2A - Rebuild south – finger pier Option 2B – Rebuild south – nested berth Option 3A – Rebuild north – finger pier Option 3B - Rebuild north – nested berth
Likely costs for the above options are provided in Appendix B. Locations are shown in Appendix C.
5.5 Consideration was also given to moving location from Craignure to Scallastle Bay, Duart Bay and Grass Point; these locations were ruled out due to logistical reasons. Calmac advised that their preference was for a ‘finger berth’ configuration as opposed to a ‘nested berth’ arrangement – ruling out Options 2B and 3B. Both options 1 A and 1B will be highly disruptive during the construction phase – 1A more so than 1B. Options recommended for future consideration will be 1B (accepting the additional disruption), 2A and 3A.
5.6 To clearly establish the favoured solution, for both interim and long-term options, and ensure acceptance by all partners (Transport Scotland, Calmac and the Council), as a next stage in the process an Outline Business Case will now be produced.
6.0 CONCLUSION
6.1 The STAG process, to consider the future of Craignure Pier is now complete. Both interim and long-term options have been considered and some favoured options identified; these will now go forward for further consideration as part of an Outline Business Case.
7.0 IMPLICATIONS
7.1 Policy - None
7.2 Financial – Increases in fees and charges will ensure that income is sufficient to fund prudential borrowing for all related works.
7.3 Legal – Considered to be none directly arising from this report.
7.4 HR - None
7.5 Equalities / Fairer Scotland Duty – None
7.6 Risk – Once complete, works will reduce requirement to repair and maintain existing infrastructure. Page 84 7.7 Customer Service – Overall improvement in travel experience and quality of journeys.
Executive Director of Development and Infrastructure: Pippa Milne Head of Roads & Amenity Services: Jim Smith Policy Lead: Councillor Roddy McCuish 27 May 2019
For further information contact: Stewart Clark, Marine Operations Manager Tel: 01546 604893 Page 85
APPENDIX A
PUBLIC CONSULTATION Page 86 Page 87 Page 88
APPENDIX B
LIKELY COSTS FOR OPTIONS Interim Option Capital Cost Capital Cost +44% OB
Interim Option 1: Reference Case £1.6 million £2.3 million
Interim Option 2: Pier Extension £12.3 million £17.7 million
Interim Option 3: South Berth Improvements £3.2 million £4.6 million
Long-Term Option Capital Cost Capital Cost +44% OB
Option 1A: Finger Pier on footprint of existing
£44.5 million £64.1 million Page 89
Option 1B: Finger pier in close proximity to existing £45.5 million £65.5 million
Option 2A: Finger Pier within Craignure Bay to South of Existing £46.2 million £66.5 million Option 2B: Nested Berths within Craignure Bay to South of Existing £51.2 million £73.7 million Option 3A: Finger Pier within Craignure Bay to North of Existing £44.1 million £63.5 million Option 3B: Nested Berths within Craignure Bay to North of Existing £43.7 million £62.9 million Page 90
APPENDIX C
LOCATION PLANS OPTION 1A – FINGER PIER ON FOOTPRINT OF EXISTING Page 91 OPTION 1B – FINGER PIER IN CLOSE PROXIMITY TO EXISTING Page 92 OPTION 2A – FINGER PIER TO SOUTH OF EXISTING Page 93 OPTION 2B – NESTED BERTH TO SOUTH OF EXISTING Page 94 OPTION 3A – FINGER PIER TO NORTH OF EXISTING Page 95 OPTION 3B – NESTED BERTH TO NORTH OF EXISTING Page 96 Page 97 Agenda Item 7
ARGYLL AND BUTE COUNCIL OBAN, LORN AND THE ISLES AREA COMMITTEE CUSTOMER SERVICES 12 JUNE 2019
AREA SCORECARD FQ4 2018/19
1 Background
1.1 This paper presents the Area Report and Scorecard for Financial Quarter 4 2018/19 (January-March 2019) and illustrates the agreed performance measures.
1.2 A summary of all the measures is now included at the start of the report. The summary provides an overview of the number of measures and how many are Red, Amber, Green or No Target.
1.3 To improve the response to performance queries, it is requested that either Sonya Thomas or the Responsible Named Officer are contacted once the Quarterly Performance Report is received with any queries. This should enable some queries being resolved or clarified prior to the Area Committee meeting, and therefore being carried forward as Actions at a subsequent meeting.
1.4 A short key to symbols / layout is attached. (Appendix 1).
2 Recommendations
2.1 It is recommended that the Area Committee notes the performance presented on the Scorecard and supporting commentary.
2.2 It is recommended that upon receipt of the Quarterly Performance Report the Area Committee contact either Sonya Thomas or the Responsible Named Officer with any queries.
2.3 The Area Committee are asked to note that work is ongoing and to respond to Sonya Thomas with requests or comments regarding the layout and format of the Report and Scorecard.
Douglas Hendry Executive Director, Customer Services
Jane Fowler Head of Improvement & HR
For further information, please contact: Sonya Thomas Performance and Improvement Officer Improvement and HR
1 Page 98
01546 604454
Appendix 1: Key to symbols Appendix 2: Word Report in pdf format Appendix 3: OLI Scorecard
2 Page 99 Appendix 1
PERFORMANCE REPORTS – KEYS TO SYMBOLS
WORD REPORT STATUS SYMBOL This is colour coded and indicates if the performance is good – Green; or off track – Red TREND ARROW This indicates the trend of the performance between the last two periods NAME IN BRACKETS (StreetScene) The indicates not only where in Pyramid you can find the data but also what team in the council deals with this element of performance GREY SUCCESS MEASURE This indicates that the performance measure is a council-wide one WHITE SUCCESS MEASURE This indicates that the performance measure is a local area one
ON GRAPHS IN PYRAMID GREEN Performance is positively within desired parameters / meeting target / positively exceeding target RED Performance is negatively out-with desired parameters / not meeting target / negatively exceeding target KEY There is a key / explanation to each graph indicating Target / Actual / Benchmark alongside each graph
THE SCORECARD This is a plain summary of the success measures It mirrors the word report – BUT without commentary / names / teams It is simply a picture This page is intentionally left blank OBAN LORN & ISLES FQ4 OVERALL PERFORMANCE SUMMARY The tables below present a summary of all of the success measures included in the Scorecard. They show the performance against targets, and the trend against the previous quarters performance. Measures with No Trend Data are the cumulative Car Parking Income measures.
FQ3 18/19 FQ4 18/19 SUMMARY OF 13 11 GREEN PERFORMANCE 8 10 RED AGAINST TARGETS 8 8 NO TARGET 29 29 TOTAL No. OF MEASURES
NO TREND SUMMARY OF THE ● ● TARGET TREND AGAINST ⇑ 334 Page 101 PREVIOUS QUARTER ⇒ 401 ⇓ 453 NO TREND 020 OLI Area Scorecard FQ4 2018‐19 Target FQ3 Target FQ4 Performance element Status Trend Actual FQ3 18/19 Actual FQ4 18/19 Owner Comments 18/19 18/19 Corporate Outcome No 1 ‐ People live active, healthier and independent lives FQ4 2018/19 - OLI ACHA completed a special needs unit (for a Gypsy/Traveller family) in North Connel. Number of affordable social sector new builds - 0 0 9 9 Allan Brandie ● ⇑ Link completed 8 units at Albany Street, Oban. OL&I (Housing Services) FQ3 2018/19 - OLI No completions during quarter 3. FQ4 2018/19 - A&B 45 units in total - bringing annual completions to 107.
ACHA handed over 16 units at Castlewood (formerly Jutland) Court, Helensburgh - 16 remain to be completed in 2019/20. They also completed a special needs unit (for a Gypsy/Traveller family) in North Connel.
CC26_01-Number of new Fyne Homes completed 16 units (including 1 bespoke special needs unit) at Queen's (formerly Spence) Court affordable homes site in Dunoon. And 4 units were delivered by end March 2019 at Minard (phase 2). 62 62 45 45 Allan Brandie completed per annum. ● ⇓ Link completed 8 units at Albany Street, Oban. (Housing Services) Overall, a very positive outcome for the year given the original projections at start of 2018. FQ3 2018/19 - A&B ACHA completed 20 units at Bowmore (phase 3) on Islay in November; Fyne Homes completed 16 units at Lochgilphead (phase 4); Page 102 Dunbritton completed 26 units at Succoth. With a further 41 units potentially due for completion in Q4, this would get very close to the annual LHS target. OLI Area Scorecard FQ4 2018‐19 Target FQ3 Target FQ4 Performance element Status Trend Actual FQ3 18/19 Actual FQ4 18/19 Owner Comments 18/19 18/19 Corporate Outcome No.2 ‐ People live in safer and stronger communities FQ4 2018/19 - OLI The income for FQ4 was £614,077 which is a shortfall of £18,895 against the target of £632,972. The shortfall may be, in part, due to parking charges and users parking irresponsibly on other roads. We are progressing an Car Parking income to additional on street order to restrict parking where it is deemed to be unsafe. This may cause drivers to use the date - OL&I (Streetscene £529,960 £512,316 £632,972 £614,077 Stuart Watson off street car park. OL&I) ANNUAL ● FQ3 2018/19 - OLI CUMULATIVE TOTAL The income for FQ3 was £512,316 which is a shortfall of £17,644 against the target of £529,960. The shortfall may be, in part, due to a delay in income arising from the new "pay by phone" system, however, it should be noted that the shortfall may result in not achieving the forecast income for the financial year. FQ4 2018/19 - A&B The income for FQ3 was £950,084 which represents a shortfall of £46,992 against the target income of £997,076. This is due in part due to a delay in progressing traffic regulation order for Duck Bay, on and off street parking. However other impacts through year may have arisen from poor weather or other events. Car Parking income to FQ3 2018/19 - A&B date - A&B (StreetScene) The income for FQ3 was £800,441 which represents a shortfall of £34,367 against the target income of £834,808 £800,441 £997,076 £950,084 Stuart Watson ANNUAL CUMULATIVE ● £834,808. The shortfall may be, in part, due to a delay in income arising from the new "pay by phone" system, TOTAL however, it should be noted that a shortfall of £35k is being predicted the financial year. The breakdown of the shortfall are -£20,000 for DPE and -£15,000 for parking receipts. The DPE shortfall may be down to better driver behaviour generating less PCNs as they begin to follow the Councils parkings rules. The shortfall in Page 103 parking receipts is more difficult to explain, it may be due to poor weather, lack of events or other unknowns. OLI Area Scorecard FQ4 2018‐19 Target FQ3 Target FQ4 Performance element Status Trend Actual FQ3 18/19 Actual FQ4 18/19 Owner Comments 18/19 18/19 FQ4 2018/19 OLI The total number of complaints for the OLI area for the FQ4 totals 17. The warden service continue to work with community groups and schools on the basis of education for prevention purposes. The service will keep a Dog fouling - total number focus on this area to reduce the number of complaints of complaints OL&I ⇑ No Target 2 No Target 17 Tom Murphy FQ3 2018/19 OLI (Streetscene OL&I) The total number of complaints registered for FQ3 was 2. The warden service in the Oli area has been working with community groups and schools on the basis of education for prevention purposes. The service will continue to keep a high level focus on this area and hope to further reduce the number of complaints, however, this has reduced dramatically this period. FQ4 2018/19 A&B Complaints are still coming in regarding dog fouling, the Wardens are addressing them and also targeting Dog fouling - total number problem areas that have been identified. of complaints A&B ⇑ No Target56 No Target 78 Tom Murphy FQ3 2018/19 A&B (StreetScene) The Council continue to work closely with Police Scotland and our communications team to provide advice to all parts of our community highlighting the dog fouling campaign. Page 104 OLI Area Scorecard FQ4 2018‐19 Target FQ3 Target FQ4 Performance element Status Trend Actual FQ3 18/19 Actual FQ4 18/19 Owner Comments 18/19 18/19 FQ4 2018/19 LEAMS - OLI Lorn The performance for the Lorn area for the FQ4 period was at a good standard, with levels of performance as LEAMS - OL&I Lorn follows, January 76, February 87 and March 77. The council's benchmark being 73. (Cleanliness Monitoring 73 85 73 80 Tom Murphy FQ3 2018/19 LEAMS - OLI Lorn Systems) MONTHLY ● ⇓ The level of performance in the street cleanliness operations over the FQ3 period was excellent, with the DATA performance levels as follows, October 88, November 78 and December 88. The Council average is 73 with the National average being 67. FQ4 2018/19 LEAMS - OLI Mull LEAMS - OL&I Mull The level of street cleanliness for the FQ4 period for the Isle of Mull was very high, showing January 77, (Cleanliness Monitoring February 88 and March 78. 73 77 73 81 Tom Murphy Systems) MONTHLY ● ⇑ FQ3 2018/19 LEAMS - OLI Mull DATA The level of street cleanliness on Mull for the period FQ3 was good with performance recording at October 77, November 77 and December 78. The national standard is 67 with the Council standard being 73 FQ4 2018/19 - LEAMS A&B The level of performance remains at a good standard, the service uses the annual report from Keep Scotland Beautiful and monthly inspections to assess the data and make appropriate alterations to work schedules to LEAMS - Argyll and Bute ensure that the level of performance is maintained. The role of the amenity wardens have a key influence monthly average around littering and dog fouling to assist in maintaining the good level of performance. 75 80 75 78 Tom Murphy (Cleanliness Monitoring ● ⇓ FQ3 2018/19 - LEAMS A&B Systems) The level of performance is at a very good standard, the service uses the annual report from Keep Scotland Beautiful and monthly inspections to assess the data and make appropriate alterations to work schedules to Page 105 ensure that the level of performance is maintained. The role of the amenity wardens have a key influence around littering and dog fouling to assist in maintaining the good level of performance. OLI Area Scorecard FQ4 2018‐19 Target FQ3 Target FQ4 Performance element Status Trend Actual FQ3 18/19 Actual FQ4 18/19 Owner Comments 18/19 18/19 Corporate Outcome No.3 ‐ Children and young people have the best possible start No Area Committee Measures to report on for Corporate Outcome 3 Corporate Outcome No.4 ‐ Education, skills and training maximises opportunities for all FQ4 2018/19 - OLI There were no school inspections this quarter. HMIE positive Secondary ● ⇒ 0% 0% 0% 0% Maggie Jeffrey School Evaluations - OL&I FQ3 2018/19 - OLI (Authority Data) There were no HMIE Inspections during quarter 3 FQ4 2018/19 - A&B There were no inspections during this quarter. HMIE positive Secondary 0% 0% 0% 0% Maggie Jeffrey School Evaluations - A&B ● ⇒ FQ3 2018/19 - A&B (Authority Data) There were no HMIE Inspections during quarter 3 FQ4 2018/19 - A&B School leaver destination statistics are no longer published but instead the focus is on the publication of the annual Participation Measure every August; reporting and providing more detailed analysis on a much wider group of young people (all 16-19 year olds). School Leaver Destination data for specific schools now requires to be collated from information available on Insight.
Percentage of pupils with Argyll and Bute's % of Pupils with Positive Destinations is 95% (1% above the National average and equal to Page 106 positive destinations - A&B ● ⇒ 92.0% 94.7% 92.0% 94.7% Martin Turnbull our virtual comparator). (Authority Data) Destinations - FE - 40.6% Employment - 31.7 Training - 1.9% Unemployed - 3% Volunteering - 0.7% FQ3 2018/19 - A&B No update within this quarter, next update will be February 2019 OLI Area Scorecard FQ4 2018‐19 Target FQ3 Target FQ4 Performance element Status Trend Actual FQ3 18/19 Actual FQ4 18/19 Owner Comments 18/19 18/19 Corporate Outcome No.5 ‐ The economy is diverse and thriving FQ4 2018/19 - OLI Comment from Tim Williams, Area Team Leader: During FQ 4 the capacity of the OLI team continues to be adversely impacted by a combination of competing resource pressures; these being time diverted to a succession of complex planning issues including continued involvement in the preparation of evidence for an upcoming Judicial Review and a series of complex and controversial PPSL planning applications requiring considerable time to address and respond to a large volume Percentage of Pre- of public representation, plus evidence preparation in support of an increased number of planning appeals and Application enquiries Local Review Body challenges. processed within 20 ● ⇓ 75.0% 61.4% 75.0% 57.4% Peter Bain In addition, the performance of the team continues to be impacted negatively by both planned and unplanned working days - OL&I leave, particularly covering the immediate post-Christmas shutdown period. (Planning Applications) FQ3 2018/19 - OLI During FQ3 the capacity of the OLI team has been adversely impacted upon by a combination planned and unplanned absence, and requirement to divert officer resource to the preparation of responses and other input to an upcoming judicial review. The available staff resource in OLI has accordingly been prioritised toward the handling of statutory applications which has had an adverse effect upon performance in the handling of non- statutory pre-application enquiries. FQ4 2018/19 - A&B The teams in Bute & Cowal, and Helensburgh & Lomond continue to meet all targets. Priority is given to statutory targets for processing planning applications, which has been achieved in Mid-Argyll,
Kintyre & Islay at the expense of processing PREAPP's. * Page 107 Diversion of resource in Oban, Lorn & The Isles team to prepare for a Judicial Review and deal with complex applications being taken to PPSL has lead to a further degradation in PREAPP performance. * PR23_03-Percentage of * Please refer to ATL Comments specific to the Area PREAPP performance measures. Pre-application enquiries Officer level performance reporting is being rolled out in FQ1 to assist Area Team Leaders in monitoring processed within 20 ● ⇓ 75.0% 69.0% 75.0% 56.7% Peter Bain individual performance (currently only available at area level). working days - A&B FQ3 2018/19 - A&B (Planning Applications) Local targets have been met in 2 out of the 4 area teams, and a slight improvement on FQ2 has been observed. The resource issues in the MAKI team has necessitated prioritisation on processing statutory applications ahead of responding to pre-application enquiries. All statutory targets were achieved. A new Planning Officer has been recruited, and another colleague has returned from maternity so we expect to see further improvements in this area.
FQ4 2018/19 - OLI Householder Planning OL&I householder turnaround has now been below the 8 week target for over 3 years, demonstrating Apps: Ave no of Weeks to consistency. 8.0 Wks 7.8 Wks 8.0 Wks 7.8 Wks Peter Bain Determine - OL&I ● ⇒ FQ3 2018/19 - OLI (Planning Applications) OL&I householder turnaround has now been below the 8 week target for over 3 years, demonstrating consistency. FQ4 2018/19 - A&B Householder Planning Householders applying for planning permission in Argyll and Bute continue to receive good service. Apps: Ave no of Weeks to Performance has remained below the 8 week determination target for over five years now. 8.0 Wks 7.4 Wks 8.0 Wks 7.2 Wks Peter Bain Determine - ABC ● ⇓ FQ3 2018/19 - A&B (Planning Applications) Householders applying for planning permission in Argyll and Bute continue to receive good service. Performance has remained below the 8 week determination target for over five years now. OLI Area Scorecard FQ4 2018‐19 Target FQ3 Target FQ4 Performance element Status Trend Actual FQ3 18/19 Actual FQ4 18/19 Owner Comments 18/19 18/19 Corporate Outcome No.6 ‐ We have infrastructure that supports sustainable growth FQ4 2018/19 - OLI Target not achieved in this area mainly due to faults in more remote location or island settings. We are attempting to engage framework contractors to assist in such location in order that we can attend faults timeously and comply with the service targets/standards. Street lighting - percentage of faults FQ3 2018/19 - OLI repaired within 10 days - ● ⇑ 75% 26% 75% 57% Kevin McIntosh Performance figures demonstrate a reduced performance from that which was achieved in FQ2 with recent OL&I (Street Lighting - sickness absence and annual leave hampering our ability to attend dark lamps in this particular locus. Our Maintenance) ability to utilise staff and an electrician from another area was limited due to Christmas light installations and some major faults affecting large number of street lights in a single locus/area. Staffing levels are now as normal though the electrician based in the west has been involved in repairs and maintenance works on Mull for a period. FQ4 2018/19 - A&B We have experienced some delays and reductions to our targets in the OLI and MAKI areas specifically, this has been a result of the RAS transformation process and sickness absence. We are in the process of filling RA14_05-Percentage of outstanding vacancies which have been advertised on numerous occasions, once we are back to a full street lighting repairs complement of staff, the emphasis will be a focus on reducing the overdue jobs. Works continue to catch up completed within 10 days ● ⇑ 75% 25% 75% 70% Kevin McIntosh with the backlog in lighting repairs which experienced delays with staff assisting Christmas lights. (Street Lighting - Maintenance)
FQ3 2018/19 - A&B Page 108 Due to transformation, overdue jobs have increased slightly. Vacancies are being filled, therefore there will be a focus on reducing the overdue jobs. FQ4 2018/19 - OLI Lorn There were only 4 registered complaints received over the FQ4 period for the Lorn area, this level of Total number of performance is excellent, considering the large number of properties both domestic and commercial, the waste Complaints regarding collection operation is responsible for servicing throughout the Lorn area. No Target 5 No Target 4 Tom Murphy Waste Collection - OL&I ⇓ Lorn (Streetscene OL&I) FQ3 2018/19 - OLI Lorn The service received 5 complaints over the FQ3 period. This level of performance is very good taking into account the scale of the operation in the Oban and Lorn areas. FQ4 2018/19 - OLI Mull Over the FQ4 period the service received 0 complaints in relation to the waste collection service on the Island of Mull. This level of performance is excellent, given the large number of properties that are serviced in relation to Total number of both domestic and commercial uplifts, covering general waste and co-mingle recycling collections Complaints regarding No Target 0 No Target 0 Tom Murphy Waste Collection - OL&I ⇒ FQ3 2018/19 - OLI Mull Mull (Streetscene OL&I) Over the FQ3 period, the service again received 0 complaints in relation to the waste collection service on the island of Mull, this level of performance is excellent, given the large number of properties that are serviced in relation to both domestic and commercial uplifts, covering general waste and co-mingle recycling collections.
FQ4 2018/19 - A&B The number of service complaints for the FQ4 period are very low, we continue to provide a good service to the Total number of public. Complaints regarding FQ3 2018/19 - A&B No Target 15 No Target 13 Tom Murphy Waste Collection - A&B ⇓ The total number of service complaints are lower this period than last which is very good given the inclement (StreetScene) weather and vehicle breakdowns that occurred. In general terms all collections were carried out although in some areas they may have been a couple of days late. Where collections were running late this information was posted on the Council's web page to inform the public. OLI Area Scorecard FQ4 2018‐19 Target FQ3 Target FQ4 Performance element Status Trend Actual FQ3 18/19 Actual FQ4 18/19 Owner Comments 18/19 18/19 FQ4 2018/19 - Islands (outwith PPP area) 48.3% recycled, composted and recovered in Q4 . Islands - % Waste Recycled, Composted & 18/19 year figure is 38.7%. Recovered (Waste No Target 32.4% No Target 48.3% John Blake ⇑ FQ3 2018/19 - Islands (outwith PPP area) Management 32.4% recycling ,composting and recovery in Q3 . Performance) Year to date figure is 34.9% . FQ4 2018/19 - Waste PPP Area 50.2% recycled, composted and recovered in Q4 (32.5% recycled/composted and 17.7% recovered). Shanks - % Waste Recycled, Composted & 18/19 year figure is 49.6% recycled ,composted and recovered (31.8% recycled/composted and 17.8% Recovered (Waste ⇑ No Target 45.0% No Target 50.2% John Blake Management FQ3 2018/19 - Waste PPP Area Performance) 45% recycled ,composted and recovered in Q3 (28.9% recycling/composting and 16.1% recovery).
Year to date figure is 49.5% (31.6% recycling/composting and 17.9% recovery). FQ4 2018/19 - H&L 50.9% recycled, composted and recovered in Q4 (42.8% recycled/composted and 8.1% recovered). H&L - Percentage of 18/19 year is 50.2% recycled ,composted and recovered (41.9% recycled/composted and 8.2% recovered). Waste Recycled, Composted & Recovered No Target 52.6% No Target 50.9% John Blake Page 109 ⇓ FQ3 2018/19 - H&L (Waste Management 52.6% recycling ,composting and recovery (44.8% recycling/composting plus 7.8% recovery). Performance) Year to date figure is 49.7% (41.4% recycling/composting plus 8.3% recovery).
FQ4 2018/19 - A&B FQ4 - 50.2% recycled ,composted and recovered (37.2% recycled/composted and 13.1% recovered) RA24_02-Percentage of waste recycled, 18/19 year figure is 48.8% recycled, composted and recovered (35.5% recycled/composted and 13.3% composted and 40.0% 46.4% 40.0% 50.2% John Blake recovered). recovered. (Waste ● ⇑ Management FQ3 2018/19 - A&B Performance) 46.4% recycling, composting and recovery in Q3 (34.3% recycling/composting and 12.1% recovery).
Year to date figure is 48.3% recycling, composting and recovery (34.9% recycling/composting and 13.4% OLI Area Scorecard FQ4 2018‐19 Target FQ3 Target FQ4 Performance element Status Trend Actual FQ3 18/19 Actual FQ4 18/19 Owner Comments 18/19 18/19 Making It Happen FQ4 2018/19 - OLI Whilst there has been a slight increase in the quarter, overall the absence rate for teachers has been fairly OL&I Teacher Absence 1.50 Avg. 1.41 Avg. days 1.50 Avg. 2.02 Avg. days positive and just out with the overall annual target. (Education Other Anne Paterson ● ⇓ days lost lost days lost lost Attendance) FQ3 2018/19 - OLI Whilst there was a very slight increase this quarter, this measure remains within target. FQ3 is the quarter in which we see seasonal absences due to colds and flus and this increases the figures. FQ4 2018/19 A&B Whilst there has been a small increase in the quarter, overall the absence rate for teachers has been positive A&B Teacher Absence 1.50 Avg. 1.48 Avg. days 1.50 Avg. 2.15 Avg. days and within the overall annual target. (Education Other Anne Paterson ● ⇓ days lost lost days lost lost FQ3 2018/19 A&B Attendance) Whilst there was an increase this quarter, this measure remains within target. FQ3 is the quarter in which we see seasonal absences due to colds and flus and this increases the figures. FQ4 2018/19 - OLI This quarter has seen a reduced level of absence to the last quarter but is still above the target. This is being experienced across all LGE employee groups and is the subject of strategic action by SMT. A wellbeing strategy is being developed, joint work on prevention is being explored with community planning partners and a spend to save business OLI LGE Only (HR1 - 2.36 Avg. 4.36 Avg. days 2.36 Avg. 3.86 Avg. days Jane Fowler FQ3 2018/19 - OLI Sickness absence ABC) ● ⇑ days lost lost days lost lost Although this quarter’s performance has not been within target, there has been a slight reduction in absence
overall since last quarter. This is positive, given that the trend in FQ3 is for increased absence related to Page 110 seasonal infections. There are higher absences in Customer Services and HSCP where employees in, for example, catering or social care posts, cannot carry out their duties if they have an infection.
FQ4 2018/19 - A&B Again this quarter has seen a level of absence similar to the last quarter and above the target. This is being experienced across all LGE employee groups and is the subject of strategic action by SMT. A wellbeing strategy is being developed, joint work on prevention is being explored with community planning partners and a spend to save business case is being investigated. FQ3 2018/19 - A&B Although this quarter’s performance has not been within target, there has been a very slight reduction in A&B LGE Staff Summary - absence overall. This is positive, given that the trend in FQ3 is for increased absence related to seasonal Combined Office & Non 2.36 Avg. 3.60 Avg. days 2.36 Avg. 3.76 Avg. days infections. These impact more on services that are customer facing, such as social care or catering. Jane Fowler Office (HR1 - Sickness ● ⇓ days lost lost days lost lost The Council continues to deliver on the attendance management procedures, ensuring that managers have up absence ABC) to date information on staff absence, are prompted to complete return to work interviews and can support their staff in accessing Occupational Health or Employee Assistance Programme support. Overall in local government, there is an increase in absence year on year. Some councils perform better than others by employing a dedicated absence management HR team to support managers. Argyll and Bute is in the 4th quartile for LGE staff in the most recent benchmarking report. Overall we are seeing increasing numbers of long term, medical related absences, attributed in part to an aging workforce. Stress related absence remains relatively high, in common with other Councils and we have a range of support mechanisms, as outlined above, to manage this. OLI Area Scorecard FQ4 2018/19 Page 111 Page 112 Page 113 Page 114 Page 115 Page 116 Page 117 This page is intentionally left blank Page 119 Agenda Item 8
ARGYLL & BUTE COUNCIL OBAN, LORN AND ISLES AREA COMMITTEE
Argyll & Bute Health and Social Care Partnership WEDNESDAY, 12TH JUNE 2019 at 10.30AM
Locality Planning Group Option Appraisal October 2018
1. SUMMARY
1.1 Argyll and Bute IJB agreed, in October 2018, that a four model Locality Planning Group arrangement (Oban, Lorn and the Islands, Mid Argyll, Kintyre and Islay, Cowal and Bute, Helensburgh and Lomond) should replace the previous nine Locality Planning Group structure within Argyll and Bute. The attached paper is provided for information purposes, describing the option appraisal process and the agreed new model. 1.2 Feedback is requested from this group in relation to the requirement for elected member representation (one member) on the Oban, Lorn and Isles Locality Planning Group.
2. RECOMMENDATIONS
The group is asked to consider if an elected member is required on the Oban, Lorn and Isles Locality Planning Group and, if so, identify who this member should be.
. 3. DETAIL
3.1 The Public Bodies (Joint Working) (Scotland) Act 2014 is the legislative framework which directs the integration of health and social care services in Scotland. It requires Health & Social Care Partnerships (HSCPs) to establish at least two localities within its area. The ‘nine planning group model’ has been operational within Argyll and Bute HSCP for around two years.
3.2 Locality planning group members were invited to attend a half day Option Appraisal Workshop in October 2018 to evaluate the current model against other models in order to influence an improved and sustainable model for the future.
3.3 The Option 2: ‘four locality planning group model’ overwhelmingly emerged as the preferred option for future locality planning Page 120
arrangements. This was formally agreed by the Argyll and Bute IJB in October 2018.
3.4 The nine locality model has now formally been dissolved and it is hoped the new model will be operational in June 2019.
3.5 The membership nomination process for the new groups is underway and is aligned to the prescribed requirements of Locality Planning Groups.
3.6 Elected members are not specifically listed as required members of the groups. However, they can be nominated if deemed appropriate.
3.7 The required membership as described by the Public Bodies (Joint Working) Act 2014 is available in Appendix 4.
4. CONCLUSION
4.1 The Option 2: ‘four locality planning group model’ was formally agreed by Argyll and Bute IJB in October 2018 as the model for future locality planning arrangements.
4.2 Feedback is requested from this group with regard to the requirement for elected member representation (one member) on the Oban, Lorn and Isles Locality Planning Group and, if required, consider who this representative should be.
5. IMPLICATIONS
5.1 Policy None
5.2 Financial None
5.3 Personnel None
5.4 Equalities Impact None. Assessment
5.5 Legal None
For further information, please contact Sandra Cairney, Associate Director of Public Health, Argyll and Bute Health and Social Care Partnership. Page 121
Locality Planning Group Option Appraisal
OCTOBER 2018 Page 122
1. Introduction The Public Bodies (Joint Working) (Scotland) Act 2014 is the legislative framework which directs the integration of health and social care services in Scotland. It requires Health and Social & Care Partnerships (HSCPs) to establish at least two localities within its area. A ‘nine locality planning group model’ Option 1: Nine Locality Planning has been operational within Argyll and Group Model Bute for around two years and is The current LPG construct in Argyll arranged into the following and Bute geographical groupings: Bute; Cowal; Helensburgh and Lomond; Islay and Jura; The Isles; Kintyre; Mid Argyll; Mull Option 2: Four Locality Planning and Iona; and Oban and Lorn. Group Model Locality planning group (LPG) A model used within the Community members were invited to attend a half Planning Partnership day Option Appraisal Workshop in October 2018 with a view to evaluating Option 3: Thematic Locality the current model against other models Planning Group Model in order to influence an improved and sustainable model for the future. A planning model used in other areas for a range of purposes 2. Option Appraisal Thirty-three individuals participated in 3. Conclusions the workshop [Appendix 2] and were The Option 2: ‘Four Locality Planning divided into three groups. Participants Group Model’ overwhelmingly emerged were provided with background as the preferred model for future locality information pertaining to the legislative planning arrangements [Appendix 1]. context for LPGs and the strategic The optional appraisal clearly drew out planning constructs within Argyll and participants’ views that the current model Bute HSCP benchmarked against other of locality planning groups was not locality planning arrangements across universally working and required urgent Scotland [Appendix 3]. revision to achieve a more efficient and Participants were also presented with effective shared planning across Argyll & other local partnership planning Bute. arrangements such as the Council and Whilst all three options had some merit, Community Planning Partnership. there was consensus that Option 2 offers Participants were supported in the best opportunity to plan at scale and facilitator led groups to evaluate three align with partners’ organisational level. options using a SWOT analysis to Participants advised that success of this systematically, identify the strengths, model hinges on the development of weaknesses, opportunities and threats effective engagement mechanisms at a as they related to each of the three community level. models.
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Appendix 1: SWOT Analysis – Option 2.
The primary strengths of this model was recognised as being its alignment to wider HSCP and partners planning structures, including A&B Council and the Community Planning Partnership. Participants felt implementing this model would allow planning to be undertaken on the scale as other partners. Furthermore, it was perceived to be representative, more equitable, reduce duplication and improve productivity. Ultimately participants described this model as potentially the most effective and efficient utilisation of resources. Improved communication was also cited as a clear strength of this model, more specifically the facilitation of shared
Strengths learning across localities and the authority as a whole. Another strength is the ability to achieve robust linkage to the Strategic Planning Group and establishing wider engagement with local communities obtaining a wider perspective on issues. There was a clear aspiration from all participants that four LPG groups should be revitalised in accordance with the spirit of the original legislation. Option 2 demonstrated the least number of weaknesses of all the models. Participants however, cautioned that success of this model would rest on the ability of the model to sustain representation of the smaller areas and links to robust engagement mechanisms at a community level. Weaknesses
Participants felt there was an opportunity to re-establish a clear sense of purpose and clarity about the role, structure and membership. This model will enable smaller communities to be equally heard alongside larger populated areas rather than in isolation. There were strong perceptions that more effective, strengthening links with locality planning and community planning groups. The opportunity to create more supportive collective arrangements for service user and carer representatives in order that they have robust induction, clarity of
Opportunities their role in planning and share learning among the representatives. Inclusive engagement methods and structures could be developed constructing a ‘basket’ of engagement approaches with staff, partners, communities, service users and carers. The remote and disparate geography of the HSCP area was identified as a threat to Option 2 in relation to attendance at meetings and efforts would be required to reduce this potential barrier. Information technology was cited as an opportunity to support and sustain active participation at meetings.
Threats Robust mechanisms would be vital if the needs of smaller and remote communities are to be visible in the construct of larger scale planning.
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Appendix 2: Workshop Participants Table 1: LPG Workshop - Group Membership Group 1 Group 2 Group 3 Duncan Martin, Nicola Gillespie, Alison Pugh Community Local Area Manager Senior Occupational Representative - Oban, Mental Health. Therapist, MAKI. Lorn and Isles. Anne Horn, Susan Paterson, Tina Watt, Councillor, Kintyre and Community Local Area Manager, Islands. Representative, Kintyre. Jason Woods, Donald Watt, PJ McGrann, Care Home Manager, Locality Manager, MAKI. Community Kintyre Care Home. Representative, Islay. Wendy Dix, Jim Littlejohn, Isobel Strong, Senior Charge Nurse, Local Area Manager, Councillor, Bute. Islay and Jura. Helensburgh and Lomond. Mark Lines, Kirsteen Murray, Jayne Lawrence-Winch, Local Area Manager Chief Executive, Argyll and Local Area Manager, Children and Families, Bute Third Sector. Cowal, A&BHSCP. Heather Grier, Alison Hardman, Robin Creelman Independent Co-chair A&B Health Improvement Lead Chair of A&B Integration Integration Joint Board, Joint Board. (Cowal). Kate Stephens, Lesley McColl, Alison McCrossan Public representative, Staff representative, NHS Local Officer, Scottish Cowal. Highland. Health Council. Fiona Broderick, Jay Wilkinson, Mary Anne Douglas Staff representative, NHS Public Involvement Officer, Senior Charge Nurse, Highland. A&BHSCP. A&BHSCP. Morven Gemmell Locality Manager, Oban. Lorn and Isles.
Table 2: Speakers, Facilitators and others in attendance Sandra Cairney, Associate Director of Public Health, Argyll and Bute HSCP Facilitators: LPG Option Facilitators: LPG Facilitators: LPG Option 3 1 (9LPG) Option 2 (4 LPG) (Thematic LPG) Kristin Gillies Maggi Clark Alison McGrory Senior Planning Manager, Health Improvement Health Improvement Principal, A&BHSCP Lead A&BHSCP Kirsten Robertson Laureen McElroy Fiona Sharples Planning Manager, Planning Manager, OD Lead, A&BHSCP A&BHSCP A&BHSCP In attendance: Stephen Whiston, Director Planning and Performance, Argyll and Bute HSCP
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Appendix 3: LPG Options for LPG Model
LPG Option 1 – Nine Local Planning Group Model
LPG Option 2 - Four Local Planning Group Model
LPG Option 3 - Thematic Local Planning Group Model
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Appendix 4: Required Membership
Locality Planning Group Membership - Required membership
Community members
Carers
HSCP practitioners (ensuring representation from both health and social care)
Third Sector
Independent Sector
Other relevant sectors (Elected members, GP’s, Housing)
5 | Page Page 127 Agenda Item 8a
ARGYLL & BUTE COUNCIL OLI AREA COMMITTEE
Argyll & Bute Health and WEDNESDAY 12 JUNE 2019 Social Care Partnership
Engagement Framework and Public Involvement
1. SUMMARY 1.1 The report aims to summarise the development of the Engagement Framework and its approval by the IJB; the structures that have been developed to fit under this framework (i.e. the Health and Wellbeing Networks and Conversation Cafés); and how these interact within the Framework 1.2 The report summarises how the engagement structures were developed and the consultation it was based on.
2. RECOMMENDATIONS The Area Committee is asked to note the contents of this paper and the attached leaflet outlining engagement pathways.
3. DETAIL 3.1. BACKGROUND The duties of the HSCP regarding engagement include reaching out to the public and involving them in service design and implementation. To ensure we meet these responsibilities, it is important to standardise and record our engagement work. The Engagement Framework was developed to meet this need. We also have a duty to ensure our public engagement is effective, which has led to a review of the public structures of engagement, and the development of a new structure.
3.2. METHODOLOGY Engagement structures in the HSCP were reviewed from Aug-Nov 2018, through a mixture of academic research into the legal and statutory requirements and the work of other boards, discussions with chairs and managers involved in the existing set-up, and a public survey sent out to public engagement groups. The corresponding review of Health and Wellbeing Networks is currently underway.
The Engagement Framework was developed to reflect statutory requirements and best practice in public engagement, and accepted by the Integration Joint Board in May 2018. It was brought in alongside the process of Strategic Plan consultation, which was used as an example of the principles laid out in the Framework.
4. CONCLUSIONS The Engagement Framework includes the following key points: Engagement takes place on five levels: Inform, Consult, Involve, Collaborate, Empower. Engagement work should reflect this model. It is crucial for engagement work to be planned, recorded, and reflected upon; feedback on the engagement itself is a vital part of the process. Page 128
HSCP engagement will be: meaningful, structured, fair and equitable, user-friendly, and responsive.
The main structures in place for public engagement (Inform, Consult, Involve) are the Health and Wellbeing Networks, which discuss health services and support, and the Conversation Cafés, which will replace the Health and Care Forum starting in June-July 2019.
Conversation Cafés: Are open to the public and do not have a fixed membership registry. Will focus on one topic per meeting, with a dedicated speaker from a relevant service. Will be held quarterly in eight localities – in MAKI, these localities will be Mid-Argyll, Kintyre, and Islay & Jura. Will be informal and not have statutory power, but will allow a space for open discussion between service users and service providers. Health and Wellbeing Networks: Are active in eight localities. Bring together service users, HSCP public health staff, and third sector workers to discuss ways to improve healthy living in Argyll & Bute. Have the capacity to plan work and distribute grant funding, but are not formal decision- making bodies. Will be reviewed over the next few months to assess their success and whether any changes are needed
5. IMPLICATIONS 5.1 Policy None 5.2 Financial None 5.3 Personnel None 5.4 Equalities Impact Assessment None. 5.5 Legal None
For further information, please contact Jay Wilkinson, [email protected] HOW TO REACH US
Email: [email protected]
Freepost: WORKING TOGETHER FREEPOST RRYT-TKEE-RHBZ TO IMPROVE HEALTH NHS Highland (A&B HSCP) Blarbuie Road & SOCIAL CARE
Lochgilphead Page 129 PA31 8LD
Accessibility A GUIDE TO Please let us know if you would like this leaflet in large print or Engaging with Argyll & another format. Bute HSCP OUR STRUCTURES TALK TO US
Communities Together Other Ways to Get In Touch
Integration Joint Board CareOpinion Governance and Oversight 2 Service User & 2 Carer Representatives Got a story about your health and care experiences? Whether it’s good or bad, we want to know. An anonymous service to share your stories of healthcare Strategic Planning Group experiences directly with us and other service users. Oversee development of Strategic Plan www.careopinion.org.uk/ Service User & Carer Representatives Facebook Locality Planning Groups x4
Work Together to Develop Local Plans Find us on Facebook for news, advice, conversations, Page 130 and more! Our Facebook page covers issues around Service User & Carer Representatives Argyll & Bute, and we welcome comments. Search “Argyll and Bute HSCP” Community Conversation Cafes x8
Discussions Between Staff and Communities NHS Highland Complaints
Key Key Partner Membership Open to the Public If something has gone wrong we want to know about it to prevent it happening again. You can make a Local Health & Wellbeing Networks x8 complaint here:
Supporting Community Health and Wellbeing www.nhshighland.scot.nhs.uk/Feedback/Pages/ComplaintsProcedure.aspx Direction andLeadership Engagement on
Strategic Engagement Advisory Group Advisory StrategicEngagement Open to the Public A&B Council Complaints
If something has gone wrong we want to know about it to prevent it happening again. You can make a complaint here: www.argyll-bute.gov.uk/do-it-online/comments-and-complaints
More info on the structure of the HSCP at: www.argyll-bute.gov.uk/health-and-social-care-partnership Page 131 Agenda Item 9
Argyll and Bute Council 2018 - 2019
OUR CHILDREN...
THEIR FUTURE...
Customer Services: Education Primary Area Report: Oban, Lorn and the Introduction Isles Introduction
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Introduction
Within the Oban, Lorn and the Isles area there are 26 Primary Schools including mainland schools stretching from Appin to, Kilninver and Dalmally. Our island schools are situated on Mull, Iona, Tiree, Coll, Colonsay, Seil, Luing and Lismore. There is secondary school provision in Oban, Tobermory and Tiree. Nursery provision is provided within several of these schools and Gaelic medium education is provided at Salen, Tiree, Rockfield and Strath of Appin Primary Schools. Our 26 primary school rolls vary considerably ranging from 4 pupils (Kilchattan) to over 400 (Rockfield).
The Standards and Quality report to Community Services, 11th December 2018 provided elected members with important information on the progress made in relation to education within all of Argyll and Bute.
Most recently (March 14th, 2019) the Community Services Committee paper – The National Improvement Framework for Scottish Education, provided an overview of the Argyll and Bute Primary and Secondary achievement in Literacy and Numeracy for P1, P4, P7 and S3 published by the Scottish Government on the 12 December 2018 in Achievement of Curriculum for Excellence (CFE) Levels 2017/18 (Appendix A). The report also provided an update on the Scottish Governments 2019 National Improvement Framework and Improvement Plan for Scottish Education.
This report provides a range of key information about the schools in the area and highlights some of the wide and varied range of activities our young people have been involved in during session 2018-19.
Additional and more detailed information about each school can be found in the schools’ Standards and Quality Reports. In addition each school’s Improvement Plan outlines their main priorities for improvement. Most schools have an active website where these documents can be accessed and further links or information can be obtained from the Head Teacher.
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Primary School Profiles: Oban Lorn and Isles SIMD profile
Table showing number of pupils at each SIMD level in each cluster area of Argyll and Bute. Cluster 1 2 3 4 5 6 7 8 9 10 Total Bute 14 48 103 127 41 29 362 Cowal 110 67 77 204 314 115 18 1 906 Helensburgh 47 105 115 2 356 47 329 297 331 119 1748 and Lomond Islay and 40 150 19 13 222 Jura Kintyre 1 2 101 104 North Kintyre 98 87 153 108 93 539 South Mid-Argyll 47 52 218 188 5 510 Mull and 146 88 2 236 Iona OLI 19 152 35 125 436 257 180 36 1240
Mull Cluster Primary School Profile 2018-2019
Primary School Roll (as at census) * % change in Cluster Primary Schools 14/1 15/1 16/17 17/18 18/1 Roll over 5 5 6 9 years1 Dervaig Primary School 25 23 19 24 30 20% Lochdonhead Primary 4 9 9 9 5 -55.56% School Salen Primary School 33 33 27 30 34 3.03% Salen Gaelic Primary 51 38 43 45 49 34.21% School Tobermory Primary School 61 62 63 58 61 0% Ulva Primary School 12 8 10 7 9 -25% Total Roll for cluster 178 178 173 173 189 6.18%
* Data for rolls provided at Census each year
1 Please note the % change in Roll over 5 years shows the percentage change in roll figures from 2014/2015 to 2018/2019 and is not an average
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Footwear and Clothing Grant and Free School Meal Information - Mull Cluster
14/15 15/16 16/17 17/18 18/192 Clothing and Footwear Grant 5 15 13 14 15 (CFG) (number of pupils)2 Clothing and Footwear Grant 2.8% 8.4% 7.51% 8.09% 7.94% (CFG) (% of cluster school roll) Total CFG for Primary Schools 1113 891 910 908 940 in Argyll and Bute Total CFG for Primary Schools as a % of total school roll in 19.2% 14.6 15.7% 15.5% 16.05% Argyll and Bute %
14/15 15/16 16/17 17/18 18/192 3 Free School Meals (number of 9 10 7 11 13 pupils) Free School Meals (% of cluster 5.1% 5.6% 4.04% 6.36% 6.88% school roll) Total Free School Meals for Primary Schools in Argyll and 856 675 553 733 729 Bute Total Free School Meals for Primary Schools as a % of total 14.8% 11.1% 9.6% 12.5% 12.44% school roll in Argyll and Bute National Average for Free Not Yet School Meals for Primary 55.3% 54.1% 53.4% 52.7% Collated Schools (%) National Average for Free School Not Not Yet 19.2% 17.9% 17.5% Meals for P4-P7 only (%) collated Collated 2 Clothing and Footwear Grant (CFG) is not shown as a National Average as each authority set their own criteria and therefore cannot be compared accurately. Please note that 2018-2019 data for CFG and Free School Meals (FSM) is to date (December 2018) and therefore may change as the year progresses. 3 On 5 January 2015, the Scottish Government launched the extension of free school meals eligibility to include all children in primary 1-3.
National Averages for Free School Meals have been taken from ‘Healthy Living Survey 2018’
In May 2018 the Scottish Government introduced a School clothing grant minimum set at £100. The school clothing grant now has a minimum level of £100 in all local authorities, starting in time for the 2018-19 academic year.
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Exclusion and Attendance Information for Mull Cluster
14/15 15/16 16/17 17/18 18/196 Attendance (% of cluster 95.72% 96% 94.01% 94.59% 94.80% school roll)4 Unauthorised Absence (% of 0.97% 1.18% 1.89% 1.82% 1.54% cluster school roll) Authority Average – (%) Primary 95.87% 95.52% 95.26% 95.16% 95.38% Schools in Argyll and Bute Unauthorised Absence - (%) Primary Schools in 0.89% 0.98% 1.18% 1.24% 1.32% Argyll and Bute National Average for both Not Not Not yet Secondary and Primary 93.70% 91.1% collated collated collated Pupils (%)5
14/15 15/16 16/17 17/18 18/197 Exclusion Openings 0 0 0 4 0 Exclusion Incidents 0 0 0 2 0 As a % of Total Argyll and Bute Primary School 0 0 0 12.5% 0 Exclusion Openings As a % of Total Argyll and Bute Primary School 0 0 0 20% 0 Exclusion Incidents 4 Authorised absence includes bereavement, short – term exceptional domestic situations, religious observance, weddings of immediate family. Unauthorised absence includes truancy, unexplained absence and most family holidays during term time. Attendance and absence is outlined in Management Circular 3.03.
5 Attendance, Absence and Exclusion information is now collected on a biennial basis and was not collected for 2013/2014 or 2015/2016 academic year. It was collected at the start of 2017/2018 session for 2016/2017.
6 Please note that attendance data for 2017-2018 is for the year to date and not a complete year. It is therefore subject to change.
7 Please note that exclusion data for 2017-2018 is for the year to date and not a complete year. It is therefore subject to change.
National Averages for Attendance have been taken from Attendance and Absence 2016/17 - Supplementary Data – March 2018.
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Mull cluster achievement of level June 2018
STAG STAG CLUSTER E ELT ER EW N ROLL GLT GR GW E ROLL 88.52 85.25 68.85 86.89 BUTE 61 P1 % % % % 67.86 58.93 55.36 51.79 56 P4 % % % % 88.52 88.33 86.67 86.67 60 P7 % % % % 95.12 86.51 77.78 86.51 100.00 75.00 75.00 COWAL 126 P1 * % % % % % % % 77.55 74.83 68.71 70.39 100.00 80.00 60.00 152 P4 * % % % % % % % 88.89 80.65 75.81 70.63 50.00 50.00 50.00 126 P7 * % % % % % % % 95.12 89.43 84.96 89.43 HALCO 246 P1 % % % % 90.61 82.86 77.96 72.45 245 P4 % % % % 90.57 86.89 80.33 79.92 244 P7 % % % % ISLAY AND 95.65 86.96 82.61 86.96 100.00 100.00 100.00 23 P1 * JURA % % % % % % % 78.57 71.43 57.14 66.67 30 P4 * 0.00% 0.00% 0.00% % % % % 86.49 64.86 67.57 75.68 40.00 40.00 40.00 37 P7 * % % % % % % % MID 87.30 73.02 68.25 77.78 63 P1 ARGYLL % % % % 79.10 80.60 76.12 73.13 67 P4 % % % % 92.21 83.12 74.03 79.22 77 P7 % % % % MULL AND 86.67 86.67 86.67 80.00 57.14 71.43 71.43 15 P1 * IONA % % % % % % % 94.12 88.24 88.24 86.96 100.00 100.00 66.67 23 P4 * % % % % % % % 85.00 72.22 69.23 70.00 80.00 80.00 60.00 20 P7 * % % % % % % % NORTH 92.86 85.71 71.43 100.00 14 P1 KINTYRE % % % % 100.00 100.00 100.00 100.00 13 P4 % % % % 85.71 78.57 71.43 50.00 14 P7 % % % % NOTES: 91.67 84.62 84.62 91.03 100.00 100.00 100.00 OLI 156 P1 14 ER English reading, EW English writing, ELT% English %Listening and% talking N% Numeracy % % % GR Gaelic reading, GW Gaelic writing,89.36 GLT Gaelic84.04 Listening and80.85 talking.82.09 92.31 84.62 84.62 201 P4 13 * Pupil numbers are suppressed % % % % % % % 85.11 81.91 75.14 79.79 100.00 83.33 83.33 188 P7 * % % % % % % % SOUTH 82.19 83.56 75.34 79.45 73 P1 KINTYRE % % % % 75.31 80.25 74.07 77.78 81 P4 % % % % 84.51 80.28 61.97 70.42 71 P7 % % % %
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CfE Level Stage Early The final two years of early learning and childcare before a child goes to school and P1, or later for some. First To the end of P4, but earlier or later for some. Second To the end of P7, but earlier or later for some. Third and fourth S1-S3, but earlier or later for some.
Further information 2018 National Improvement Framework for Scottish Education – https://beta.gov.scot/publications/2018-national-improvement- frameworkimprovement-plan/ Interactive evidence dashboard https://public.tableau.com/profile/sg.eas.learninganalysis#!/#!%2Fvizhome%2FNIFInt eractiveEvidenceReport%2FFrontPage Achievement of CfE Levels https://www.gov.scot/publications/achievement-curriculum-excellence-cfe-levels- 2017-18/ National Improvement Framework - https://www.gov.scot/publications/2019-national-improvement-framework- improvement-plan/
NOTES: ER English reading, EW English writing, ELT English Listening and talking N Numeracy GR Gaelic reading, GW Gaelic writing, GLT Gaelic Listening and talking.
Curriculum for Excellence expectation or benchmark is that 75% of pupils will achieve the level appropriate for their stage. Due to the small sample size it is important to note that the data may vary considerably from year to year and that caution should be used when making comparisons between schools or with national data. Individual school data that is not suppressed can be accessed by elected members from the Scottish Government website: https://public.tableau.com/profile/sg.eas.learninganalysis#!/#!%2Fvizhome%2FNIFInt eractiveEvidenceReport%2FFrontPage
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Oban, Lorn and the Isles Cluster Primary School Profile 2018-2019
Primary School Roll (as at census) * % change in Roll Cluster Primary Schools 14/15 15/16 16/17 17/18 18/19 over 5 years1 Achaleven Primary School 9 10 12 9 13 44.44% Ardchattan Primary School 0 0 0 0 0 - Arinagour Primary School 24 23 18 7 - 7 70.83% Barcaldine Primary School 4 4 8 10 9 125% Bunessan Primary Gaelic Unit - - - - 4 Bunessan Primary School 42 39 34 36 - 23 45.24% Dalmally Primary School 36 38 37 35 38 5.56% Dunbeg Primary School 81 82 78 99 88 8.64% Easdale Primary School 26 28 21 14 - 14 46.15% Iona Primary School 17 15 19 20 20 17.65% Kilchattan Primary School 9 6 5 5 - 4 55.56% Kilchrenan Primary School 4 4 9 6 7 75% Kilninver Primary School 27 30 23 25 26 -3.7% Lismore Primary School 9 8 8 8 9 0% Lochnell Primary School 109 114 124 130 124 13.76% Luing Primary School 14 8 8 14 - 10 28.57% Park Primary School 230 241 245 253 250 8.7% Rockfield Gaelic Primary School 48 49 51 48 49 2.08% Rockfield Primary School 320 316 318 320 321 0.31% St Columba’s Primary School 83 81 96 99 109 31.33% Strath of Appin Primary School 30 30 31 24 - 17 43.33% Strath of Appin Gaelic Primary School 3 5 5 5 7 133.3% Taynuilt Primary School 91 83 82 79 - 72 20.88% Tiree Primary School 29 28 23 32 32 10.34% Tiree Primary School Gaelic Unit 23 36 29 31 34 47.83% Total Roll for cluster 1235 1278 1284 1309 1287 4.21%
* Data for rolls provided at Census each year
1 Please note the % change in Roll over 5 years shows the percentage change in roll figures from 2014/2015 to 2018/2019 and is not an average.
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Footwear and Clothing Grant and Free School Meal Information for Oban, Lorn and the Isles Cluster
14/15 15/16 16/17 17/18 18/192 Clothing and Footwear Grant 196 173 136 138 139 (CFG) (number of pupils)2 Clothing and Footwear Grant 15.9% 13.5% 10.59% 10.54% 10.8% (CFG) (% of cluster school roll) Total CFG for Primary Schools 1113 891 910 908 940 in Argyll and Bute Total CFG for Primary Schools as a % of total school roll in 19.2% 14.6% 15.7% 15.5% 16.05% Argyll and Bute
14/15 15/163 16/17 17/18 18/192 Free School Meals (number of 152 161 77 108 102 pupils) Free School Meals (% of cluster 12.3% 12.6% 5.99% 8.25% 7.93% school roll) Total Free School Meals for Primary Schools in Argyll and 856 675 553 733 729 Bute Total Free School Meals for Primary Schools as a % of total 14.8% 11.1% 9.6% 12.5% 12.44% school roll in Argyll and Bute National Average for Free Not Yet School Meals for Primary 55.3% 54.1% 53.4% 52.7% Collated Schools (%) National Average for Free School Not Not Yet 19.2% 17.9% 17.5% Meals for P4-P7 only (%) collated Collated
2 Clothing and Footwear Grant (CFG) is not shown as a National Average as each authority set their own criteria and therefore cannot be compared accurately. Please note that 2018- 2019 data for CFG and Free School Meals (FSM) is to date (December 2018) and therefore may change as the year progresses.
3 On 5 January 2015, the Scottish Government launched the extension of free school meals eligibility to include all children in primary 1-3.
National Averages for Free School Meals have been taken from ‘Healthy Living Survey 2018’
In May 2018 the Scottish Government introduced a School clothing grant minimum set at £100. The school clothing grant now has a minimum level of £100 in all local authorities, starting in time for the 2018-19 academic year.
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Exclusion and Attendance information for Oban, Lorn and the Isles Cluster
14/15 15/16 16/17 17/18 18/196 Attendance (% of cluster school 95.02% 94.57% 94.96% 95.12% 95.5% roll)4 Unauthorised Absence (% of 1.26% 1.31% 1.18% 1.14% 1.26% cluster school roll) Authority Average – (%) Primary 95.87% 95.52% 95.26% 95.16% 95.38% Schools in Argyll and Bute Unauthorised Absence - (%) Primary Schools in Argyll and 0.89% 0.98% 1.18% 1.24% 1.32% Bute National Average for both Not Not Not yet Secondary and Primary Pupils 93.70% 91.1% collated collated collated (%)5
14/15 15/16 16/17 17/18 18/197 Exclusion Openings 2 0 0 4 0 Exclusion Incidents 1 0 0 1 0 As a % of Total Argyll and Bute Primary School Exclusion 1.8% 0 0 12.5% 0 Openings As a % of Total Argyll and Bute Primary School Exclusion 3.7% 0 0 10% 0 Incidents
4 Authorised absence includes bereavement, short – term exceptional domestic situations, religious observance, weddings of immediate family. Unauthorised absence includes truancy, unexplained absence and most family holidays during term time. Attendance and absence is outlined in Management Circular 3.03.
5 Attendance, Absence and Exclusion information is now collected on a biennial basis and was not collected for 2013/2014, 2015/2016, 2017/18 academic years. It was collected at the start of 2017/2018 session for 2016/2017.
6 Please note that attendance data for 2018-2019 is for the year to date and not a complete year. It is therefore subject to change.
7 Please note that exclusion data for 2018-2019 is for the year to date and not a complete year. It is therefore subject to change.
National Averages for Attendance have been taken from Attendance and Absence 2016/17 - Supplementary Data – March 2018.
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OLI cluster achievement of level June 2018
STAG STAG CLUSTER E ELT ER EW N ROLL GLT GR GW E ROLL 88.52 85.25 68.85 86.89 BUTE 61 P1 % % % % 67.86 58.93 55.36 51.79 56 P4 % % % % 88.52 88.33 86.67 86.67 60 P7 % % % % 95.12 86.51 77.78 86.51 100.00 75.00 75.00 COWAL 126 P1 * % % % % % % % 77.55 74.83 68.71 70.39 100.00 80.00 60.00 152 P4 * % % % % % % % 88.89 80.65 75.81 70.63 50.00 50.00 50.00 126 P7 * % % % % % % % 95.12 89.43 84.96 89.43 HALCO 246 P1 % % % % 90.61 82.86 77.96 72.45 245 P4 % % % % 90.57 86.89 80.33 79.92 244 P7 % % % % ISLAY AND 95.65 86.96 82.61 86.96 100.00 100.00 100.00 23 P1 * JURA % % % % % % % 78.57 71.43 57.14 66.67 30 P4 * 0.00% 0.00% 0.00% % % % % 86.49 64.86 67.57 75.68 40.00 40.00 40.00 37 P7 * % % % % % % % MID 87.30 73.02 68.25 77.78 63 P1 ARGYLL % % % % 79.10 80.60 76.12 73.13 67 P4 % % % % 92.21 83.12 74.03 79.22 77 P7 % % % % MULL AND 86.67 86.67 86.67 80.00 57.14 71.43 71.43 15 P1 * IONA % % % % % % % 94.12 88.24 88.24 86.96 100.00 100.00 66.67 23 P4 * % % % % % % % 85.00 72.22 69.23 70.00 80.00 80.00 60.00 20 P7 * % % % % % % % NORTH 92.86 85.71 71.43 100.00 14 P1 KINTYRE % % % % 100.00 100.00 100.00 100.00 13 P4 % % % % 85.71 78.57 71.43 50.00 14 P7 % % % % 91.67 84.62 84.62 91.03 100.00 100.00 100.00 OLI 156 P1 14 NOTES: % % % % % % % ER English reading, EW English writing,89.36 ELT English84.04 Listening and80.85 talking82.09 N Numeracy 92.31 84.62 84.62 201 P4 13 GR Gaelic reading, GW Gaelic writing, GLT% Gaelic Listening% and% talking. % % % % 85.11 81.91 75.14 79.79 100.00 83.33 83.33 * Pupil numbers are188 suppressedP7 * % % % % % % % SOUTH 82.19 83.56 75.34 79.45 73 P1 KINTYRE % % % % 75.31 80.25 74.07 77.78 81 P4 % % % % 84.51 80.28 61.97 70.42 71 P7 % % % % 11 Page 142
The above data for OLI shows that pupils in P1 are performing above the national average in writing. Also that pupils in P7 are performing above the national average in listening and talking, reading and numeracy. The data highlighted in green indicates that this is above the national average for this stage and curricular area.
Curriculum for Excellence expectation or benchmark is that 75% of pupils will achieve the level appropriate for their stage. Due to the small sample size it is important to note that the data may vary considerably from year to year and that caution should be used when making comparisons between schools or with national data. The path most children and young people are expected to follow through the above levels reflects the stages of maturation and how they engage with learning as they develop. Some children and young people will start learning at these levels earlier and others later, depending upon individual needs and aptitudes.
The table below outlines the National expectations of when most children and young people may achieve each level:
CfE Level Stage Early The final two years of early learning and childcare before a child goes to school and P1, or later for some. First To the end of P4, but earlier or later for some. Second To the end of P7, but earlier or later for some. Third and fourth S1-S3, but earlier or later for some.
Further information 2018 National Improvement Framework for Scottish Education – https://beta.gov.scot/publications/2018-national-improvement-frameworkimprovement-plan/
Interactive evidence dashboard https://public.tableau.com/profile/sg.eas.learninganalysis#!/#!%2Fvizhome%2FNIFInteractiveEvidence Report%2FFrontPage
Achievement of CfE Levels https://www.gov.scot/publications/achievement-curriculum-excellence-cfe-levels-2017-18/
National Improvement Framework - https://www.gov.scot/publications/2019-national-improvement-framework-improvement-plan/
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Early Years Update
Early Years Area Report
Children and families within Argyll and Bute currently access Local Authority Early Learning and Childcare (ELC) offered either through a morning or afternoon session, where the area still operates a 600 hours delivery model, or via a blended placement, where 1140 hours has been phased in.
ELC is also provided by Voluntary and Private operated groups in addition to Local Authority Services. The 3rd sector are in a position to provide ‘wrap around’ Childcare for Parents who wish to purchase hours to allow them to work, attend college etc.
Community Childminding is a service which is provided for children following a referral from Health or Social Work; it is designed to be an early intervention to support families predominately for children aged less than 3 years. Partner Childminders can also provide ELC for eligible children aged 2 years.
Proposed expansion of ELC
The Scottish Government is proposing to increase the number of ELC funded hours to 1140hrs per year from 2020. At present, children aged three and four and some two year olds access 600 hours of ELC per year. An ELC Delivery Plan has been developed to plan the implementation of 1140 hours of ELC in Argyll and Bute. As part of this plan, a survey was carried out to find out what parents wanted to help shape future provision in Argyll and Bute. A total of 577 parents responded, with 58% of parents showing a preference for ELC provision which follows the school year – e.g. a pattern of provision which follows the school day during term time. 40% of parents wanted ELC provision across the year – both within the school term and during the holidays. This data was able to inform the development of the proposed Argyll and Bute ELC delivery model:
Local Authority Proposed ELC Delivery Model
When developing a service model for ELC for local authority provision, the following elements were taken into consideration:
The needs of parents and families within ELC clusters across Argyll and Bute
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The sustainability of partner providers which provide much valued wraparound childcare within the towns and surrounding areas of Argyll and Bute
The sociodemographic profile of each of the ELC clusters
Projected economic development within ELC clusters
This information was gathered through a robust mapping exercise within each of the localities of Argyll and Bute. It was then used as a basis for proposing two service models for local authority ELC expansion:
Model One - ELC provision which matches the school day, offering term time provision and totalling 30 hours per week
This model will be used in smaller settings where it would not be financially viable to open for extended hours. This model will also be used if there are partner providers within the local area which already offer wraparound ELC provision and there is sufficient capacity to meet local need.
Model Two - ELC provision which runs from 8.30 – 5.30 every day, throughout the year, offering flexibility of uptake
This model will be used in larger local authority settings where there are no partner providers offering wraparound ELC within the local area and there is a demand for such provision.
Current Phasing within Cluster
Isle of Bute Currently Phased In
Rothesay Pre5 Campus – Term time 9.00am to 3.00pm Rothesay Playgroup – Term time 9.00am to 3.00pm Apple Tree Nursery – 50 weeks 2 sessions per day 4.5 hour sessions.
Cowal Currently Phased In
Strachur Primary Pre5 – Term time 9.00am – 3.00pm Lochgoilhead Primary Pre5 – Term time 9.00am – 3.00pm Kilmodan Primary Pre5 – Term time 9.00am – 3.00pm Sunbeams Nursery – Innellan & Toward Family Centre Cairndow Community Childcare – flexible model to suit individual to parents 48 weeks per year. Home 2 Home Childminders - Term time to suit parents
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Phasing In – January 2020
Kirn Primary Pre5 Dunoon Primary Pre5 Sandbank Primary Pre5 Sandbank Primary Gaelic Pre5 Clyde Cottage Local Authority Nursery Clyde Cottage Voluntary Nursery Patchwork 2 to 5 Nursery
Kilcreggan Currently Phased In
Kilcreggan Primary Pre5 - Term time 9.00am – 3.00pm
Childminders – Rachael Handy Carol Anderson Mandy Pairman
Helensburgh and Lomond Phasing In August 2019
Local Authority Services Arrocher Primary Pre5 – Term time 9.00am – 3.00pm Colgrain Primary Pre5– Term time 9.00am – 3.00pm John Logie Baird Primary Pre5– Term time 9.00am – 3.00pm St Joseph’s Primary Pre5– Term time 9.00am – 3.00pm Rosneath Primary Pre5 – refurb within school for opening in 2020
Third Sector Services
Cardross Playgroup – 38 Weeks Nursery Rhymes– 38 Weeks Mulberry Bush– 38 Weeks BASIC and Cornerstone Nursery– 38 Weeks Garelochhead Playgroup– 38 Weeks Drumfork Nursery and Family Centre – 51 weeks Kanga Rhu Nursery– 38 Weeks Kidlywinks Nursery– 38 Weeks Clyde Nursery – 50 Weeks
Updates Kilcreggan Area – 9 Blended placements for families within this area.
Kirn Primary, Clyde Cottage Nurseries and Kilcreggan Primary have all hosted Scottish Government Parent Information sessions for consulting parents in regards
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to the phasing of 1140 hours of ELC.
Lochgoilhead Primary ELC and Arrocher Primary ELC have participated in Loch Lomond & Trossachs National Park – Audit of outdoor play & learning
Parent Comments:
Xxxx wouldn’t change anything about his nursery. Xxxxx Absolutely loves nursery and has a great relationships with staff, it’s such a lovely place. The staff are very friendly and welcoming, very helpful and understanding. The best thing is she can stay in nursery for longer and will be ready for school. I see the nursery as a home from home and can’t imagine my child anywhere else.
Child Comments starting “The best thing about nursery is”
My teachers Helen and Siobhan, all the boys and the food – especially the puddings. Playing outside. My teachers. Playing with toys, making friends and joining in the activities. Seeing and playing with my friends.
OLI currently phased in
Tiree – term time 9.00 – 15.00 Tobermory – term time 09.00 – 15.00 Lismore Primary Pre 5 – Term time 9.00am to 15.00 Easdale Primary Pre 5 – term time 09.30 – 15.30 Iona Primary Pre 5 – 09.30 – 15.30
MAKI currently phased in
Rhunahaorine – Term time 9.00am to 3.00pm Inveraray Primary Pre 5 – term time 09.00 – 15.00 Craignish ELC –term time 09.00 – 15.00 Bowmore Primary Pre-5 – term time 08.55 – 14.55 Bowmore Primary Pre – 5 Gaelic – term time 08.55 – 14.55 Port Charlotte Pre 5 – term time 09.00 – 15.00 Port Ellen Pre 5 – term time 09.00 – 15.00
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Gigha Primary Pre-5 – term time 09 Keills Primary Pre 5 – term time 09.30 – 15.30 Small Isles Pre – 5 – term time 09.30 – 15.30 Tayvallich Pre 5 – term time 09.30 – 15.30
One Childminder Islay
Phasing In – August 2019
Funded Provider - Local Authority
Ardrishaig ELC – term time 6 hours times to be confirmed Campbeltown Nursery – flexible models over 46 weeks and 38 weeks Carradale Primary Pre 5 – term time 6 hours session times to be confirmed Dalintober Primary Pre-5 – term time as above Dalmally Primary Pre 5 – term time Drumlemble Primary Pre 5 – term time Kilmartin Primary Pre 5 – term time Lochgilphead Joint Campus ELC – term time Southend Primary Pre 5 – term time
Funded Provider - Third Sector Provider
Badden Farm Nursery – term time, 38 weeks 6 hour sessions - 08.45 – 14.45 Riverside Rascals – options over 38 weeks 08.30 – 14.30, 48 weeks 08.00 – 12.45 or 12.45 – 17.30 or 2 full day and one AM or PM.
Childminders x 5
Phasing in – October 2019 Tarbert Primary Pre - 5 – term time 6 hour session times to be confirmed
Phasing in – August 2019
Local Authority
Kilninver Primary Pre 5 – term time 6 hour sessions, times to be confirmed Strath of Appin Pre 5 – term time Arinagour Primary Pre 5 – term time Bunessan Primary Pre 5 – term time Dunbeg Primary Pre 5 – term time Kilchattan Primary Pre 5 – term time Park Primary Pre 5 – term time Rockfileld Primary Pre 5 unit – term time
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Rockfield Priamry Pre 5 Gaelic – term time Salen Primary Pre 5 – term time Salen Primary Pre 5 Gaelic – term time Taynuilt Primary Pre 5 – term time
Third Sector funded Provider – sessions and times to be confirmed Little Learners Nursery Oban 1st Steps Day Nursery Rainbow Childcare Stramash Outdoor Nursery Soroba Young Family Group
Updates Islay Area – 2 Blended placements for families within this area
Parent Comments:
Allowing me individual time to spend with my younger child Return to work Seeing my child develop and progress and enjoying nursery Helps when full time working Introducing extra hours will help when xx moves to school
Child Comments starting “The best thing about nursery is”
My teachers. Playing outside. My lunch. Food, friends and the teachers. Playing with my friends. I like having snack with my friends. Lego and friends. Having lots of fun with my friends.
Next Steps
Plans are in place to phase in the expansion of ELC to more settings across Argyll and Bute in preparation for full implementation in August 2020. However, this will be dependent on receiving the appropriate funding from the Scottish Government. Argyll and Bute Council has gifted a piece of land to a nursery on Bute to enable it to grow and create additional childcare places for young people on the island. Apple Tree Nursery is based in Rothesay and the land concerned is at the rear of
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Rothesay Pavilion, adjoining the nursery. By gifting Apple Tree this land, it will enable the nursery to increase provision for young people in the area – something strongly supported by the council’s education services as part of the Scottish Government’s 1140 hours requirement
For more information on expansion of ELC across Argyll and Bute please contact Ailsa Dominick (EAST) or Lorna Cameron (WEST) – ailsa.dominick@argyll- bute.gov.uk [email protected]
Workforce Development update April 2019
Early Years Foundation Apprentices
Cohort 1 started August 2018
Early Years Team members wrote and delivered the National Progression Award for the FA. 6 pupils from Rothesay Joint Campus participated in year 1.
Cohort 2 to start August 2019
A successful bid was submitted to Skills Development Scotland by Argyll and Bute Training Centre to deliver 36 FAs this year. There has been interest from the following secondary schools although numbers have yet to be determined following pupils’ subject choices: Oban Tiree Tobermory Helensburgh Lochgilphead Campbeltown In Helensburgh, delivery will be in partnership with West College Scotland (Clydebank) and Early Years Team members will deliver in the other areas along with Argyll & Bute Training Centre staff.
Early Years Modern Apprentices
Cohort 1 started Dec 2018 – Jan 2019
6 MAs were recruited to the following ELC settings: Park Primary Family Learning Centre Colgrain Primary ELC John Logie Baird Primary ELC
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Campbeltown Nursery Dalintober Primary, ELC Clyde Cottage Nursery
Cohort 2 starting by August 2019
2 MAs will be recruited to the following ELC settings: Sandbank Primary Early Level (Gaelic) Rockfield Primary ELC (Gaelic) 4 MAs will be placed in ELC settings within the following areas: Oban district Mull Helensburgh Mid Argyll
Early Years Graduate Apprentices
2 places agreed for A&B to take part in a pilot for this qualification, in partnership with UHI. Proposed placements: Oban Islay
Funded qualifications
In 2018 – 19, the following numbers of ELC staff have been funded to work towards recognised qualifications to meet SSSC registration and for professional development SVQ2 SVQ3 SVQ4 BA Post Grad MEd in (SSCYP) (SSCYP) (SSCYP) Childhood Dip in Childhood Practice Childhood Practice Practice H&L 1 6 2 1 1 B&C 2 4 1 OLI 2 4 1 2 MAKI 7 2 1
CPD training
To deliver Scottish Government aims of 1140 hours of quality ELC provision, professional development for staff has been focused upon the Early Years Service priorities of: leadership at all levels
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effective use of information to improve outcomes learning and development 0-3 years outdoor learning and family learning
In addition to the Early Level training courses held centrally in Inveraray, and our on- line training options, the following CPD courses took place locally in each area:
Outdoor Learning
To support our ambition to have a significant amount of funded ELC delivered outdoors, we have invested in Woodland Activity Leader Training (WALT), with Wild Things, an award winning environmental education charity. Ten ELC practitioners were trained in September 2018 and 13 will be trained in May 2019. In addition, the Early Years Team is working with Stramash to deliver training on Outdoor Learning through the Seasons in Argyll & Bute. This training will incorporate 4 days of training, in different seasons throughout the year, in each of the 4 local areas, with the aim of creating a resource at the end which can be shared across all ELC settings. For further information on Workforce development, please contact [email protected]
ELC - Learning and Development
As part of the Education Strategy ‘Our Children, Their Future’, the Argyll and Bute ‘ELC Learning and Development Framework’ has been developed to provide strong and consistent guidance on learning and development from birth through to a child starting school. Every setting and childminder has been issued with this guidance and providers are encouraged to use this tool as part of their self- evaluation, along with ‘Building the Ambition’ and ‘How Good is our Early Learning and Childcare?’ Members of the central support team use the Framework as a key document as part of their support visits, focusing on ‘Environment’, ‘Experiences’ and ‘Interactions’. Data is also used to analyse the quality of provision with progress being tracked through ‘Care Inspectorate’ and ‘Education Scotland’ inspections. Twice a year the local authority gathers data in relation to 4 year old children’s progress within their developmental milestones, and this is used to target resources more effectively. Teams are being trained in the use of improvement methodology to support their own improvement journeys – being clear about how they know a change has led to an improvement. As well as tracking progress in children’s learning outcomes, practitioners in nurseries also track each child’s progress within their developmental milestones. We know that most children achieve their milestones as a matter of course. However, some children might need a little extra help or time to achieve theirs. The
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milestones we track are:
Social, emotional and behavioural Speech and language Cognitive and sensory Fine motor skills Gross motor skills
The Early Years Service gathers data twice a year (December and June) to find out how children are progressing within their milestones.
Area DM Data – December 2018 B+C 52% MAKI 38% OLI 32% H+L 53%
Developmental Milestone Data – December 2018 – By Area Similarly, data is collected and analysed around Care Inspectorate gradings of all ELC units.
Care Inspectorate Grades – March 2019 – By Area
Area Number of Settings Percentage graded ‘4’ (good) or above as a result of Care Inspectorate inspections B+C 14 93% (13) MAKI 20 93% (19) OLI 22 93% (21) H+L 14 86% (12)
For more information on ELC Learning and Development, please contact – Tina Sartain [email protected]
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Health and Wellbeing
Teaching and Learning
Learning in health and wellbeing ensures that children and young people develop the knowledge and understanding, skills, capabilities and attributes which they need for mental, emotional, social and physical wellbeing now and in the future. Learning through health and wellbeing enables children and young people to:
make informed decisions in order to improve their mental, emotional, social and physical wellbeing; experience challenge and enjoyment; experience positive aspects of healthy living and activity for themselves; apply their mental, emotional, social and physical skills to pursue a healthy lifestyle; make a successful move to the next stage of education or work; establish a pattern of health and wellbeing which will be sustained into adult life, and which will help to promote the health and wellbeing of the next generation of Scottish children.
Scottish Government Initiative 2 hour quality PE per week in primary schools – the vast majority of schools, 98%, across the authority achieved this in 2018 and the results of this year’s Healthy living Survey will be published in June 2019.
School swimming – the majority of schools are able to participate in school swimming, normally for 4 - 6 weeks with either primary 4s, 5s or 6s participating. In the small schools the whole school is often able to participate.
Daily Mile – numerous primary schools participate in this to raise the level of physical activity and general wellbeing for their pupils.
PE development 2018 -19 – introduction of the Connections PE resource continues across the authority. This resource, developed by South Lanarkshire Council at early level, and Borders Councils at first and second level, was given to all primary schools. Twilight sessions were held in clusters to introduce the resources with staff taking part in practical activities to experience some of the activities. This is an up to date PE resource for schools to support staff across different levels of knowledge and confidence to ensure that children receive the high quality experiences in physical education that will help them develop the skills, knowledge, confidence and motivation for lifelong physical activity.
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PE development – planning PE round the SALs, benchmarks and moderation in PE. Support given to schools with how to plan for PE by focusing on the SALs and the PE Benchmarks. Staff in some schools are gaining confidence using the PE benchmarks to support their professional judgement of progress and using them to identify next steps in learning. .
PE development in Early Years Two development days have taken place over the year to support staff to develop skills, knowledge, understanding and confidence to deliver PE in Early Years. Looking at the importance of PE in Early Years and understanding how PE influences and affects learning in physical competencies, physical fitness, cognitive skills and personal qualities. The days focused on developing balance and control and co-ordination in particular through numerous activities – general movement, gymnastics, dance and games.
Balance bikes Linking with the PE development, round balance and control and co-ordination training has been delivered on balance ability training. The reason children feel more confident on a balance bike is firstly due to their ability to place their feet on the floor but also due to the fact that their centre of gravity is lower than that of a pedal bike, allowing them to be more stable. This project was delivered in partnership with Road Safety who funded the balance bikes. Learning in road safety as well as physical development was included in the balance bike training.
Smoke Free Me P6s and/or P7s across the authority were involved in the drama production -‘Smoke Free Me’ by Rainbow Productions. Lessons were completed in school, with class teachers, to emphasise and discuss further the topics covered in the drama.
Access to Free Sanitary Products The Scottish Government is committed to providing all girls with free sanitary products starting in August 2018. COSLA has been working with local authorities to create a distribution plan. Alongside some other local authorities Argyll and Bute consulted with girls to collect their views and suggestions of how this can work, with discussions involving the following:
Distribution suggestions Distribution through community pharmacies Money going directly to schools How many do they think would take up this offer? How could the distribution be managed in school bearing in mind dignity and modesty? How else could this work?
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How can study leave, holiday access etc. be planned for?
Following on from this schools were given their allocation of money for pupils from P6-S6 for products and set up costs for storage/equipment and a set of guiding principles to follow.
Young Scot designed promotional posters which were distributed to all schools to display as well as information on their website on periods.
All P6 and 7 girls are being given a period starter kit from ‘Hey Girls’ a social enterprise company, who also have information on their website.
Access to Free Sanitary Products - Guiding Principles
Guiding Principles The delivery model should be based on: Protecting students’ dignity, avoiding anxiety, embarrassment and stigma Making a range of products and different qualities available, giving students choice about the products they want to use A response that is reflective of students’ views and experiences An efficient and dignified approach which demonstrates value for money An offer for all eligible students throughout the year to include both term time and holidays Ensuring sanitary products are easily accessible to meet individual needs Individuals being able to get sufficient products to meet their needs Gender equality, ensuring anyone who menstruates can access products, including transgender men and non-binary individuals, and that language is gender neutral. The roll out of gender neutral toilets should also be taken into account. Awareness raising and education to both promote the ‘offer’ and change cultural norms.
Most schools across the authority now have this project up and running, with it being particularly effective in schools where pupil voice has driven this project forward.
Children and Young People’s Health and Wellbeing and Parental Involvement and Engagement Censuses There are two distinct censuses being conducted across Scotland commencing May 2019 and August 2019. The first is the Parental Involvement and Engagement Census and the other is the Health and Wellbeing Census involving all pupils from P5 to S6.
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Background
What is the purpose of the Parental Involvement and Engagement (PIE) Census? The PIE Census aims to rationalise the collection of Parental Involvement and Engagement data by providing a set of questions all local authorities will be invited to ask in their respective areas, which should result in comparable data being collected.
Once available, the data will be used primarily to drive improvement at a local level but also to help monitor the progress of policies rolled out at a national level.
The National Action Plan on Parental Engagement as well as the National Improvement Framework require evidence to ensure their aims are being delivered.
What is the purpose of this Health and Well Being (HWB) Census? As part of the National Improvement Framework all pupils from P5 – S6 will have the opportunity to participate in the census, with the same agreed set of core questions in order to monitor a broad range of topics and themes in a consistent and reliable way across Scotland.
The approach being introduced in relation to the HWB Census will provide each LA with an opportunity to gather, process and analyse their own data in order to look at their own evidence for statistical and research purposes only as part of the public task.
The Local Government in Scotland Act 2003 states that Local Authorities (LAs) have a power to do anything which it considers is likely to promote or improve the well- being of its area and/or persons within that area.
The Standards in Scotland’s Schools etc. Act 2000 states that education authorities must endeavour to ensure that their schools are health promoting. Therefore, the gathering of this evidence at a local level is needed in order for LAs to identify and drive forward improvements where needed, and to monitor whether improvement happens as a result.
Timescale and Use of Data
Parental Involvement and Engagement (PIE) Census in Argyll and Bute The PIE Census will be conducted in May – June 2019 as an online survey (but can be available on email, mobile or paper) and relates to their involvement and engagement with their child’s school.
Data collected will be analysed by the authority for use in national and local policy and strategy, and fed back to schools as a tool for planning and improvement.
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Health and Wellbeing Census in Argyll and Bute Argyll and Bute, along with 2 other local authorities have been involved in the piloting of the HWB census, using the online survey, in a number of primary and secondary schools this month, testing both the technology and the content of the questionnaires. The following schools were involved in the pilot – Lochgilphead JC (primary and secondary pupils), Tarbert Academy (secondary pupils), Sandbank Primary, Toward Primary, Innellan Primary and Dervaig Primary. This census goes live in autumn 2019.
The data collected will be analysed and information will be used by Scottish Government, local authorities and schools to help shape future development plans to improve HWB of young people.
Relationships, Sexual Health and Parenthood (RSHP) – A new resource – still in draft form - is in the process of being developed by Education Scotland and some schools across the authority have been involve in training round the resource and have had the opportunity to feedback their thoughts to Education Scotland.
Teaching and Learning: Health and Wellbeing
Some developments in the Oban, Lorn and Isles cluster for health and wellbeing this session include the following:
Rockfield Primary School have had a busy session with lots of learning going on across all classes and departments. This included a focus in on positive mental wellbeing. This involved taking part in “morning moves”, mindfulness and learning new skills as part of their “skills afternoons”. The children were provided with opportunities to explore what to do when they feel worried or anxious and the P6/7 children took part in a very successful Mental Wellbeing Conference. The school engaged with a range of partners to support the delivery of this health and wellbeing focus, including a Youth Engagement Officer, CAMHS nurse, Highland Hustle and a Youth Worker.
In addition to the work done around mental health Rockfield’s P6 pupils visited Oban Fire Station as part of the Heart Start programme they were studying. The fire fighters talked the pupils through what to do if you were to come across someone who was not breathing. This included CPR on the specially designed mannequins, the recovery position and using a public access defibrillator.
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Teaching and Learning: Literacy
Language and literacy are of personal, social and economic importance. Our ability to use language lies at the centre of the development and expression of our emotions, our thinking, our learning and our sense of personal identity. Language is itself a key aspect of our culture. Literacy is fundamental to all areas of learning, as it unlocks access to the wider curriculum. Being literate increases opportunities for the individual in all aspects of life and lays the foundations for lifelong learning and work. Literacy promotes the development of critical and creative thinking as well as competence in listening and talking, reading, writing and the personal, interpersonal and team-working skills which are so important in life and in the world of work.
P1 Literacy
In August 2018 The Early Acquisition of Literacy Guidance was presented to P1 teachers across the Authority during a training day (for further information refer to ABLE2 website, https://blogs.glowscotland.org.uk/glowblogs/able/). The guidance focuses on the importance of providing opportunities to develop the early skills for reading and writing, including listening, talking, engaging with music, movement and memory and engaging with stories.
The Northern Alliance Literacy Pilot continues and a further 12 schools across the Authority are now involved. This project involves P1 classes and the approaches used are very similar with Authority guidance.
Some of the work which has been undertaken in the Oban, Lorn and Isles cluster this session is highlighted below:
Kilchrenan Primary School
The Head Teacher from Kilchrenan Primary, Mr Graham Dickie, and three senior pupils visited P4-5 in Taynuilt Primary once a week, for three weeks this session. Mr Dickie delivered a unit on Shakespeare and Macbeth. Mrs Love from Taynuilt Primary, then led Number Talk sessions on fractions for the children. A great example of collaborative working between schools.
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Kilninver Primary School
Kilninver Primary has had a focus on listening and talking this year, with children spending an increased time on talking about books in terms of clues about the story implicit in the writing and on the writer’s attitudes towards characters and events. The school is also moving to a more phonics orientated approach to spelling so that the relationship between reading and writing is clearer for the pupils. The school took part in the inter-schools Burns poetry competition and won medals for recitation in every year group.
Taynuilt Primary School
Primary 7/6 pupils have been writing for a purpose this session as they entered the Rotary Club Writing Competition. They are eagerly awaiting the results to be announced.
Strath of Appin Primary School
The Gaelic class Primary 1 were working on the story “An Leòmhann agus an Luchag” (The Lion and the Mouse.) They told the story to the whole school using Makaton on World Downs Syndrome Day. One of the pupils uses signing to help him communicate and so it is used daily in the Gaelic class.
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Stages of Early Arithmetical Learning (SEAL)
There are now 25 primary schools trained in SEAL, encouraging effective engagement with parents. Feedback so far has been positive with more play based learning being used in approaches. Please see link on SALi for more information, https://blogs.glowscotland.org.uk/ab/sali/2017/12/14/stages-of-early-arithmetical- learning/. Head Teachers reported that 6 of our of original 10 schools (SEAL 2017/18) feel that the extension work into P2 has gone well. In August, P1 teachers were introduced to the Draft Guidance on the Early Acquisition of Numeracy which reflects the principles of SEAL.
Numeracy in Primary and Secondary
Number Talks
Training has been undertaken this session on Number Talks at First level, focusing on mental agility, providing a range of strategies for solving problems and developing pupils’ skills in talking about number. There has also been training in Number Talks at Second level with a focus on fractions, decimals and percentages.
Concrete, Pictorial, Abstract Third and Fourth
As well as providing training from La Salle Education in September, most of our Secondary Schools have been provided with concrete resources to be used in effective learning and teaching.
Some examples of cluster specific numeracy developments are listed below:
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Tobermory Primary School
This session the boys and girls of P1/2 were delighted to welcome ELC children to the class for active maths sessions. The aim of the sessions was to help the children develop number sense. Part of developing number sense is being able to subitise; this means being able to recognise numbers in different ways. The pre-school and P1 children enjoyed lots of activities involving matching dots with numbers through The Fishing Game at the water tray, Hunt the Number, Speckled Frogs, Jigsaws and Snap. The P2 children developed their skills in multiplication by looking at repeated addition and writing 'groups of' numbers in different ways e.g. as tally marks.
Bunessan Primary School
Some of the Bunessan Primary P7 children attended ‘Maths Fest’ at Oban High School this session. An important part of their transition from a small, rural, island Primary School to Oban High School.
Salen Primary School
Salen Primary asked parents to come in and join their child for a maths lesson so. they could see how maths is taught in multi- composite classes. It also provided parents with the opportunity to see the skills their children had been learning and how games and technology are used to support learning and make maths more engaging. Some very positive feedback was received from parents.
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Teaching and Learning: Science, Technology, Engineering and Maths (STEM)
Dunbeg Primary School
Dunbeg Primary took science forward by accepting the offer of free floating classroom workshops on board the Hebridean Whale and Dolphin Trust’s (HWDT) research yacht Silurian at Dunstaffnage Marina. P3 to P7 had the exciting opportunity to glimpse the life of a marine scientist during 1.5 hour sessions on board.
In addition to the opportunity provided by HWDT the school also held a Science Week offering a wide range of activities for pupils to try at home with their families. These proved very successful with everyone involved.
Lochdonhead Primary School
Lochdonhead Primary School had an opportunity to develop their technology skills when Jan Dunlop visited the school to help the children build hedgehog houses. The children wanted to make these to provide a safe place for the hedgehogs to hibernate in over the winter. The children used their technical skills to screw the house together before finding a good spot for it in the school garden.
Following Jan’s visit the children created their own hedgehogs and habitats that included all the elements that a hedgehog needs to survive.
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Digital Learning
Argyll and Bute Council’s Digital Learning Team supports teachers, school staff and pupils throughout Argyll and Bute in the use of technology in education. The team consists of Gary Clark, Simon Nitschke and Tom McLaughlin.
From March 2018 to March 2019, the team has delivered Digital Learning to 1362 pupils ranging from Pre-5 to S6, consisting of 634 girls and 728 boys. In the first three months of 2019, the team has provided Digital Learning to 378 pupils ranging from Pre-5 to S4 across Argyll and Bute. Primary and secondary pupils that we work with are given the skills to become Digital Leaders, meaning that they can pass on what they learn to their peers, as well as staff.
During this three-month period, the team has so far visited schools in three of the four clusters in the local authority, with more visits and events planned to take place throughout the year across the area. In February, the team delivered online safety presentations for Safer Internet Day to four Bute and Cowal primary schools: Strachur, Toward, Innellan and Sandbank. The team also recently ran an all-day technology event to support a STEM week in Garelochhead Primary School, presentations at a twilight in Hermitage Academy and several extracurricular technology workshops at the Digital Hub in Dunoon.
The team has recently expanded into providing Digital Learning to Early Years, and provided training in use of suitable technology to staff at Rothesay Joint Campus, as well as running a stall at an Early Years Community Family Day at the Queen’s Hall in Dunoon for practitioners and parents.
Additionally, an authority-wide transition project for Gaelic is being supported by the Digital Learning Team, who co-ordinated the selection of robotics technologies to be used at several transition events with multiple primary and secondary schools taking part. The team has also supplied supporting materials which are being translated into Gaelic, and delivered training in the use of the technologies to staff and S4 pupils in Inveraray. The Digital Learning Team will be supporting four of these transition events in May and June 2019.
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The team is also planning to organise events for the Scottish Government’s Cyber Scotland Week in April and the EU Code Week in October.
The Digital Learning Team has also been involved in an ongoing project trialling the use of Chromebooks in education. This pilot began in May 2018, with four schools so far having tested the devices in classrooms. The team is pleased to report that, although evaluation is still ongoing, the trial has so far been met with positive feedback, with staff citing benefits such as touch screen functionality, ease of use, unobtrusive updates and less disruption to teaching and learning for troubleshooting compared to regular laptops.
Teaching and Learning: Social Subjects
St Columba’s Primary School
St Columba’s Primary School celebrated International Day of Culture earlier this session by working in their clan groups to learn about France and Spain and taste French and Spanish food!
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Teaching and Learning: Expressive Arts
Ulva Primary School
This session the pupils from Lochdonhead visited Ulva Primary to have a joint school party to celebrate the life and times of Robert Burns. The pupils were offered Haggis to try and had a ceilidh where they enjoyed some Scottish dancing.
Kilchattan Primary School
Colonsay holds an annual music festival called Ceol Cholasa and every year the children are invited to perform at the local’s concert. This year they sang The Potato Song and sang and played Mairi’s Wedding. They also performed tunes on the whistle and fiddle. The children also took part in the church carol concert, singing and playing their instruments together. Some brave children performed solos. The After School club for the second term was art and craft. Different mediums were
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Lismore Primary School
As a small, remote school, Lismore Primary is fortunate to receive a grant from the Youth Music Initiative. The fund can be spent on music tuition, one off musical events and music resources. This year, the school is delighted that Sarah Campbell is working with the children, focusing on musical composition and the basics of pitch and rhythm. The pupils really enjoy the sessions and are becoming quite proficient in improvisation skills.
Music teacher, Martin Douglas has also led the children in four Music Workshops. The first two sessions were based around having fun with the ukulele. The children each built their own ukulele and then began to learn how to play them. The sessions have also involved lots of fun music and singing activities. The school hopes that the children will perform on their ukuleles at the end of session Fiesta. They are considering purchasing some real ukuleles in the future. Martin may also introduce the children to some simple cornet instruments. The children have gained a huge amount of confidence in music from these various sessions and can be heard singing songs they have learnt or composed themselves whilst working and playing.
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Teaching and Learning in the Outdoors
Kilchattan Primary School
Kilchattan Primary School used Pupil Equity Funding to buy a polytunnel to use for growing vegetables throughout the year. The school’s neighbouring crofter kindly agreed to let them site the poly tunnel in the field next to the school. Pupils and staff are looking forward to enjoying the school grown goodies all year round.
Bunessan Primary School
The nursery children from Bunessan Primary visited Tiroran Forest with Emily, their Forest Ranger. The visit was designed to support their learning in school and to extend it into the outdoors. As the children had been learning about baby animals their teacher and the Ranger thought that learning about eagles and their babies would be of interest. The children were shown a life size cut out of a Sea eagle and a wooden sculpture of a full sized Golden eagle. The children learned that baby eagles have two names, a chick or an eaglet and that eagles lay two eggs a year which are the same size as a goose egg.
Park Primary School
Park recently received its 8th Green Flag Award from Eco Schools Scotland. This award is given every 2 years if the school has achieved good progress with its chosen topics and sustainable goal. The school chose Life on Earth as their sustainable goal and the topics of litter, school grounds and energy. Over the two year period the school has shown its commitment to improving the local environment by doing regular beach cleans and surveys along the Esplanade beach and also by clearing up litter around the school. Energy Monitors ensure lights are switched off when not needed and doors are closed when rooms are empty to save energy. They also have focus weeks throughout the school year on Energy, Waste Minimisation, Fairtrade and campaign for a better world through Earth Hour, Send
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My Friend to School and by adopting an endangered animal every year. They have raised money to buy reusable beakers for water at lunchtime thereby saving thousands of single use plastic cups from going to landfill.
The school also has a garden where the pupils are learning about growing fruit and vegetables. This year they engaged in a joint project with the nursery and P7 called “Paired gardening”. They have also developed a play and learn area for the early level in the field at the back of the school. This area encourages outdoor learning and exploration.
Lochnell Primary School
Stramash and Hebridean Pursuits has been a great experience for Lochnell’s Primary 7 pupils. The whole class has engaged with them throughout the session providing opportunities to participate in exciting activities like rock climbing and abseiling.
In the forest the class learned lots of new skills including whittling. They also ventured deeper into the forest to create dens and learned lots of great techniques to make sure the dens were waterproof. The children also learned how to make popcorn and bread on the fires they made.
Barcaldine Primary School
In a recent HMIE inspection, it was noted that Barcaldine’s approaches to interdisciplinary learning and learning outdoors were worth sharing more widely. The report stated that ‘Staff and partners make the most of the local environment as a catalyst for children to learn new skills, and to develop and apply prior knowledge in highly relevant and motivating contexts’. Staff from the school have now shared good practice with another local school during two visits. The teaching head teacher has also delivered workshops at a twilight session for staff at another school and at the Argyll & Bute Outdoor and Woodland Learning networking day.
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Luing Primary School
This session Luing Primary were visited by Terry Donovan from The GRAB Trust. The GRAB Trust is the ‘Group for Recycling in Argyll & Bute’. Terry delivered a fun and interactive workshop about the Beaches and Marine Litter Project that works to highlight the problems of Marine Litter and what we can do to help reduce it.
Teaching and Learning: Community Partnerships
Achaleven Primary School
Achaleven Primary School engaged with the local community through the continued provision of Stay & Play sessions for any local 3 & 4 year olds to join. The sessions were held once a term and provided an opportunity for younger children to visit the school and take part in some fun activities. Achaleven pupils enjoyed planning and helping to run the sessions.
St Columba’s Primary School
St Columba’s have continued to strengthen community partnerships this session. For example, to support teaching and learning about money and finance, they have been supported by the Nationwide Building Society who came in and worked alongside all classes to give the children a much more realistic learning experience. This included learning about the differences between banks and building societies, discussing different ways to save money and learning about coins, notes and other currencies.
The school has also started to build a close partnership with Marks and Spencers. Pupils from St Columba’s took part in the opening celebrations of the store and they have also visited the store to take part in their ‘Apprentice for the Day’ initiative. This enabled the children to learn about the different job opportunities there are within the Marks and Spencers company - they were even given the opportunity to stack some shelves and use the tills! The school is further enhancing this partnership by taking part in an initiative during National Volunteer Week. Marks and Spencers has awarded the school £500 and have offered a number of 39 volunteers to support with enhancements to the garden area within the playground. Page 170
Iona Primary School
Iona Primary is in its second year of project based learning around food production and community partnership. They are working in partnership with the St Columba Hotel and the Argyll Hotel. The hotel staff support the children in the garden and are upskilling them to cook and serve customers. The school has opened as a community café where they served their own produce and communicated with all of their customers in either French or BSL. They also used their fruit producing trees to create three types of chutney that they were able to sell to the islanders. The school’s gardening club harvested holly, ivy and willow to produce wreathes at Christmas. The islanders placed their orders and the wreaths were delivered by hand. All funds raised were handed to the General Democratic Meeting where the children decided how to spend it.
Easdale Primary School
Through a connection suggested by a school grandparent the school made contact with Pete and Oli at Heart of Argyll Wildlife Trust who operate from Knapdale (home of the beavers). Following a meeting with the Head Teacher a short programme of engaging and interactive events took place promoting awareness of sustainability for wildlife and plant life in the locality.
Teaching and Learning: Interdisciplinary
Dervaig Primary School
Each year the school has a sponsored walk to raise funds for charities and the school. P 7 Pupils who have been at the school since Primary 1 decided they wanted to end their Primary career with a big challenge. The Pupil Council decided that the funds this year would go towards developing the playground and outdoor provision.
With all the planning and training completed the P6 and P7 children, staff, parents and support cars started off from a sunny Tobermory. The children had asked for sponsorship, got a bucket for donations and were ready to talk to people on route about what they were doing and why.
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The older pupils then walked the very hilly route of 7.7 miles from Tobermory back to school in Dervaig. The whole way they supported each other studied the Ordnance Survey map and collected litter. They talked politely to all the people they met, thanking them for their contribution and wishing them a good day. Many of the skills they demonstrated are ones, which they will then build on if they choose to do the Duke of Edinburgh expedition when they are older.
All the younger pupils and their families welcomed them in the playground as the group arrived at school for a picnic lunch. After a brief refuel the whole school - 31 pupils with staff, parents and other family members walked the 5 miles to Calgary Beach.
The older pupils were great at supporting the younger ones by encouraging and motivating them. This also helped them complete the big walk. The social interactions between children and adults were wonderful to witness and be part of. The other road users were considerate and our pupils continued to tell them all about the aims for their walk. The weather was fantastic and this also helped everyone really appreciate the landscape, flora and fauna of the place we live.
The children reached the beach, 12.7 miles for the P6 - 7 children and 5 miles for the P1 – 5 children. They celebrated their achievement playing on the beach; some swam in the sea and then everyone enjoyed a family BBQ. Lots of the tired legs and feet were soon forgotten, but the achievement was not. The local policeman came and congratulated them too. The running total for the walk is already over £2000. The walk is a great example of interdisciplinary learning including physical activity, social and emotional, development, environmental studies, science, numeracy, outdoor learning and sharing all this learning with family members was so positive as well.
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School Contacts
School Contact Position Address Phone No.
Achaleven Primary Sharon Burt Head Teacher Achaleven, Connel PA37 1PH 01631 710529 Arinagour Primary Aileen Cook Head Teacher Arinagour, Isle of Coll, PA78 01879 6TA 230376 Barcaldine Primary Julie Watson Head Teacher Barcaldine, Connel, PA37 1SG 01631 720391 Bunessan Primary Susan Hawkes Head Teacher Bunessan, Isle of Mull, PA67 6DL 01681 700283 Dalmally Primary Lynn Sinclair Head Teacher - Joint Dalmally, Argyll PA33 1BE 01838 Headship with 200359 Inveraray Dervaig Primary Tricia Evans Head Teacher Dervaig, Isle of Mull, PA75 01688 6QW 400227 Dunbeg Primary Marny McCulloch Head Teacher Dunbeg, Connel, PA37 1QF 01631 564781 Easdale Primary Judith Frost Head Teacher Easdale, Oban, PA34 4RF 01852 (Joint Headship with 300243 Luing) Iona Primary Stephen Glen- Lee Head Teacher Isle of Iona, PA76 6SJ 01681 700348 Kilchattan Primary Gillian MacKenzie Head Teacher Isle of Colonsay, Argyll, PA61 01951 7YR 200340 Kilchrenan Primary Jean Harlow Head Teacher Kilchrenan, Taynuilt, PA35 1HD 01866 Secondment 833312 Kilninver Primary Wendy Douglas Head Teacher Kilninver, Oban, PA34 4UT 01852 (Acting) 316236
Lismore Primary Catherine Davies Head Teacher Isle of Lismore, Oban, PA34 5UG 01631 760258 Lochdonhead Primary Susie Acting Head Teacher Lochdonhead, Isle of Mull, 01680 Carmichael (Joint Headship with PA64 6AP 812473 Ulva Primary) Lochnell Primary Shirley Matheson Head Teacher Lochnell, Ledaig, Connel, Argyll 01631 PA37 1QS 720300 Luing Primary Judith Frost Head Teacher Isle of Luing, PA34 4TY 01852 (Joint Headship with 314245 Easdale) Park Primary Gillian Carney Head Teacher Kerrera Terrace, Oban, PA34 01631 5AU 563941 Rockfield Primary Caroline Head Teacher Oban Primary Campus, Soro- ba 01631 Fothergill Road, Oban, PA34 4SB 568090/568091
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Salen Primary Mairi Maclean Head Teacher Salen, Isle of Mull, PA72 6JL 01680 300348 St Columba’s Primary Michaelina Head Teacher Oban Primary Campus, Soro- ba 01631 MacLellan Road, Oban, PA34 4SB 568092/ 568090
Strath of Appin Marissa Melville Head Teacher Strath of Appin, Appin, PA38 01631 Primary 4BG 730345
Taynuilt Primary Bernie McMillan Head Teacher Taynuilt, Argyll, PA35 1JE 01866 822343
Tiree HS Primary Peter Bain Head Teacher Isle of Tiree, PA77 6XA 01879 220383/ 220790
Tobermory HS Jennifer McGhee Acting Head Teacher Tobermory, Isle of Mull, PA75 01688 Primary Dept. 6PB 302062
43 This page is intentionally left blank Page 175 Agenda Item 11
ARGYLL AND BUTE COUNCIL OBAN, LORN AND THE ISLES AREA COMMITTEE
CUSTOMER SERVICES 12th June 2019
PROPERTY UPDATE
1.0 EXECUTIVE SUMMARY
1.1 The purpose of this report is to provide members with an update on Property Development and Estates projects ongoing in the OLI Area.
2.0 RECOMMENDATIONS
2.1 That the Area Committee:-
2.1.1 Note the content of this update report on property related projects in the OLI area. Page 176
ARGYLL AND BUTE COUNCIL OBAN, LORN AND THE ISLES AREA COMMITTEE
CUSTOMER SERVICES 12th June 2019
PROPERTY UPDATE
2.0 INTRODUCTION
2.1 The purpose of this report is to provide members with an update on Property Development and Estates projects ongoing in the OLI Area.
3.0 REVIEW OF SMALL USER SITES AT LOCHAVULLIN, OBAN
3.1 The Council owns 39 ‘small user’ industrial and business yards at Mill Lane, Crannog Lane and Millpark in Oban.
3.2 As part of the ‘One Council’ approach focussing on commercialising the Council’s approach to property management the Property Development and Estates Team commenced a review of the sites to gather evidence and assess contractual and financial terms. It concluded that in many cases the leases had expired and continued annually through tacit relocation. In other instances, the leases had not expired but rent reviews were overdue, in some cases by a significant period.
3.3 A project plan and communications plan was put in place to address and update the position for all of the sites in a systematic way. A series of rent review notices were issued to the Council’s tenants where reviews were overdue, and a series of notices to quit are issued to tenants along with proposed new lease terms, where tenancies have expired.
3.4 The outcome has been an uplift of rental rates to reflect market circumstances and greater intelligence / interaction with the tenants which will also benefit the long term management of the sites. The Property Development and Estates team are using the lessons and experience of this exercise to utilise in other rent reviews.
4.0 CAR PARK PROJECT – HOTEL & CAR PARK OPPORTUNITIES
4.1 The Property Development and Estates (PD&E) Team marketed three operational car parks (Albany Street, Tweeddale Street and the Esplanade) in Oban during 2018. The aim was to assess the market demand for development opportunities and to see if this could be met by maximising the use of existing assets. The key aims of the process were to maximise the economic return to the Council and the wider Oban area while seeking to maintain or enhance the parking provision in the town.
4.2 An update report was provided to the OLI Business Day on 13th February 2019 at which time the following position was reported:
The DMT on 22nd January approved a report to select 4 preferred developers to take forward development on the 3 car parks. Officers will be working with the preferred developers over the coming months to Page 177 move towards concluding contractual agreements and then planning submissions as required for the following proposed developments.
4.3 Subsequent to this report officers from Property Development and Estates have met with the preferred developers for each of the sites to progress their proposals.
4.4 Any development of the Albany Street site is contingent on providing alternative parking and the Tweeddale Street car park is currently being assessed for this purpose. Consideration is currently being given to the Council undertaking the site investigations to confirm if the site is capable of development. Discussions have taken place with the interested parties in regard to the specification of works to ensure this will meet their individual requirements and the procurement process is now being looked at to deliver the ground investigations. This will continue to be pursued in consultation with the PDWG and specifically Roads and Amenity Services
4.5 Early discussion have also been undertaken with the prospective developer of the car park at the Esplanade. The developer is currently considering their position to assess whether the project can proceed and we shall advise members further when there is more substantive progress to report.
5.0 OBAN AIRPORT BUSINESS PARK & MILLPARK DEPOT SITE
5.1 Oban Airport Business Park was marketed in late 2018 however limited interest was received. Following further feedback it was apparent that there were a number of parties who were interested in the location but they had concerns about the costs of development. This was particularly in relation to the provision of services and the ground conditions at this location.
5.2 To progress matters the Property Development and Estates team have progressed an exercise to look at the main constraints in connection with developing the site and to provide proposed layouts together with an assessment of the anticipated costs of providing serviced sites.
5.3 This information will allow a decision to be made on whether it is cost effective to proceed with further investment at the site and whether this should be done on a phased basis and only where serious occupier demand can be confirmed. In addition the benefits of using TIF funding require to be clarified as this could influence the timing and level of any investment.
5.4 As part of the assessment information was also requested regarding the feasibility of developing the Millpark depot site for small user sites. This proposal will be looked at with other potential viable options but no proposal will be progressed in the short term as the site will be required for the decant of operational staff from Jackson’s Quarry while this site is being refurbished as part of the depot rationalisation programme. However there is known demand at this location for this type of premises and the information will be useful as part of the early assessment of this scheme.
6.0 APPIN DEPOT
6.1 The Appin roads depot at Portnacroish, Appin has been confirmed as surplus to requirements by Development and Infrastructure Services and is proposed to be marketed for disposal by the Property Development and Estates team. Page 178 6.2 The depot was purpose built in 1982 by the former Strathclyde Regional Council and extends to an area of 224 sqm on a site of 6,400 sqm. The property is located off the A828 between Oban and Fort William and is accessed via a private road.
6.3 While the property has previously been used for industrial purposes it is considered that it may have development potential for residential use primarily as the site has outstanding views towards Castle Stalker on Loch Laich.
6.4 Accordingly it is the intention to commence marketing of the site following clarification of the planning and access position. Other potential constraints include ground conditions, demolition costs, Japanese knotweed, flooding and potential conflict with adjacent uses.
7.0 MULL RESIDENTIAL SITES
7.1 As part of the review of Council assets and following direct enquiries a number of properties on Mull are being proposed for development:
7.1.1 House plot at Fountainhead, Bunessan – This site suitable for 1-2 houses is currently being marketed.
7.1.2 Former roads depot, Erray Road, Tobermory – Legal Services are currently clarifying title issues in relation to the former depot following which the site will be marketed as a single house plot.
7.1.3 Private housing access at Baliscate, Tobermory – Property Development and Estates are currently negotiating access rights with a private developer to facilitate the development housing at Baliscate.
8.0. CONCLUSIONS
8.1 As part of the ‘One Council’ approach to the management of the Council’s property assets a number of projects have been commenced or developed over the previous 12 months. This has demonstrated developer interest particularly around Oban and the next steps are to work with the developers to investigate the constraints of the sites, assess the financial viability of their proposals and if appropriate seek consents and conclude legal terms to allow the developments to proceed.
9.0 IMPLICATIONS
9.1 Policy – None.
9.2 Financial – The disposal of assets will generate capital receipts however there may be initial expenditure during the marketing and assessment stages to ensure that the properties are marketable.
9.3 Legal - The terms and conditions of any sale or joint venture opportunity are intended to be delegated to the Executive Director of Customer Services.
9.4 HR – The staff currently officially based at Appin are in the process of being formally relocated to Jackson’s Quarry, Oban.
9.5 Fairer Scotland Duty Page 179 9.5.1 Equalities – Protected characteristics – None.
9.5.2 Socio economic Duty – None
9.5.3 Islands – None
9.6 Risk – Properties being marketed may not be sold or the potential receipts may be reduced by site constraints. There could also be reputational risk from delays in disposals caused by unanticipated factors or from complaints from other parties affected by the developments.
9.7 Customer Service – None.
Douglas Hendry, Executive Director of Customer Services 14th May 2019
For further information contact:
Ross McLaughlin Property Development Manager The Helensburgh and Lomond Civic Centre 38 East Clyde Street Helensburgh G84 7PG [email protected] 01436 658 914 This page is intentionally left blank Oban, Lorn and the Isles Area Committee Workplan 2019-20
Committee Date Report Lead Service and Regularity of Date for Reports Additional Description contact officer occurrence/consideration to Committee Comment Services June 2019 12 June 2019 H&SCP locality Service Planning One off 20 May 2019 planning groups Manager, Community Services 12 June 2019 Performance Performance Quarterly report 20 May 2019 Review Area Management and Scorecard Improvement Officer 12 June 2019 Primary School Head of Education Annual Report 20 May 2019 Page 181 Report 2017/18 – Oban, Lorn and the Isles 12 June 2019 OLI Property Special Projects One off 20 May 2019 Single item Update Manager 12 June 2019 Estates Update Special Projects Update report 20 May 2019 Manager 12 June 2019 Oban Airport Special Projects One off 20 May 2019 Business Park Manager Agenda Item 12 September 2019 11 September Oban Harbour Head of Roads Quarterly report 19 August 2019 Update and Amenity Services 11 September Festive Lighting Roads and One off 19 August 2019 2019 Amenity Services – Jim Smith 11 September Oban as a Executive Director Bi-yearly 19 August 2019 Oban, Lorn and the Isles Area Committee Workplan 2019-20 Committee Date Report Lead Service and Regularity of Date for Reports Additional Description contact officer occurrence/consideration to Committee Comment Services 2019 University Town – Development and Steering Group Infrastructure update 11 September Lorn ARC/ Head of Economic Quarterly report 19 August 2019 2019 CHORD Update Development and Strategic Transformation 11 September Performance Performance Quarterly report 19 August 2019 2019 Review Area Management and Scorecard Improvement Officer 11 September Oban Harbour Head of Roads Quarterly report 19 August 2019 Page 182 2019 Update and Amenity Services 11 September Monitoring of Community Annual Report 19 August 2019 2019 Support Planning Manager Communities Fund 2017/2018 11 September Roads Capital Roads and One off 19 August 2019 2019 Programme Amenity Services – Jim Smith 11 September Oban Strategic Head of Economic One off 19 August 2019 2019 Development Development and Framework Strategic Transformation – John Gordon 11 September Oban Pontoons – Head of Economic Update report 19 August 2019 2019 Future Development and Management Strategic Oban, Lorn and the Isles Area Committee Workplan 2019-20 Committee Date Report Lead Service and Regularity of Date for Reports Additional Description contact officer occurrence/consideration to Committee Comment Services Arrangemens Transformation December 2019 11 December 2019 Performance Performance Quarterly report 18 November Review Area Management and 2019 Scorecard Improvement Officer 11 December 2019 Lorn ARC/ Head of Economic Quarterly report 18 November CHORD Update Development and 2019 Strategic Transformation 11 December 2019 Oban Harbour Head of Roads Quarterly report 18 November Update and Amenity 2019 Page 183 Services 11 December 2019 ACHA Annual Chief Executive Annual Report 18 November Update ACHA 2019 11 December 2019 Secondary School Head Teacher Annual Report 18 November Reports - Oban 2019 High School 11 December 2019 Secondary School Head Teacher Annual Report 18 November Reports - 2019 Tobermory High School 11 December 2019 Secondary School Head Teacher Annual Report 18 November Reports - Tiree 2019 High School 11 December 2019 Charity and Trust Finance Manager Annual Report 18 November Funds 2019 March 2020 11 March 2020 Oban as a Executive Director Bi-yearly 17 February 2020 Oban, Lorn and the Isles Area Committee Workplan 2019-20 Committee Date Report Lead Service and Regularity of Date for Reports Additional Description contact officer occurrence/consideration to Committee Comment Services University Town – Development and Steering Group Infrastructure update 11 March 2020 Performance Performance Quarterly report 17 February 2020 Review Area Management and Scorecard Improvement Officer 11 March 2020 Lorn ARC/ Head of Economic Quarterly report 17 February 2020 CHORD Update Development and Strategic Transformation 11 March 2020 Oban Harbour Head of Roads Quarterly report 17 February 2020 Page 184 Update and Amenity Services 11 March 2020 OLI Area Area Committee Annual report 17 February 2020 Committee Dates Manager 2020/21 11 March 2020 Agnes Angus Finance Manager Annual report 17 February 2020 Bequest 11 March 2020 Supporting Rona Gold/ Laura Annual Report 17 February 2020 Communities MacDonald Fund applications
June 2020 10 June 2020 Performance Performance Quarterly report 18 May 2020 Review Area Management and Scorecard Improvement Officer 10 June 2020 Lorn ARC/ Head of Economic Quarterly report 18 May 2020 Oban, Lorn and the Isles Area Committee Workplan 2019-20 Committee Date Report Lead Service and Regularity of Date for Reports Additional Description contact officer occurrence/consideration to Committee Comment Services CHORD Update Development and Strategic Transformation 10 June 2020 Oban Harbour Head of Roads Quarterly report 18 May 2020 Update and Amenity Services Dates to be confirmed Oban Strategic Executive Director Plan Development and Infrastructure Rural Growth Head of Economic Deal Development and Page 185 Strategic Transformation Oban Pontoons Head of Economic Development and Strategic Transformation Proposed Head of Economic Roundabout on Development and A85 Strategic Transformation Oban Head of Roads Maintenance and and Amenity Upkeep Services IJB Locality Planning Group This page is intentionally left blank