St. Fagans Community Council

Minutes of the Council Meeting held on Thursday 3rd May 2018 at 7.00pm in the Village Hall

Present: Councillors F. Lewis (Chairman) C. Edwards, A. Gaughan, J. Hughes, T. Pallier, C. Price & R. Williams.

In Attendance: Residents 8 Members of the public were present. Clerk D. Barnard

Apologies: Councillors: J. Griffiths & L. Manley.

The Chairman opened the meeting and welcomed everyone in attendance. For the benefit of all those present, she asked that everyone introduce themselves.

18.05.01 – Declaration of Interests

None were declared.

18.05.02 – Minutes of the Council Meeting held on 9th April 2018

Cllr. Hughes referred to Minute No. 18.04.05 and the reference to the Council’s continued support of the News magazine. The Village Association had questioned whether or not this included the delivery arrangements. It was agreed that, for clarification, the Minute should be amended to include the words ‘with the inclusion of Council information and news’.

Members approved the Minutes as amended and the Chairman signed them accordingly.

18.05.03 – Matters arising from the Minutes (not included elsewhere on the Agenda)

The Clerk referred to Minute No. 18.04.08 – Members’ allowances. He explained that a continuation of the allowance paid in 2017/18 in respect of expenses incurred on ‘phone, IT and consumables was not an option as the provision has changed. No receipts are now required; an allowance of up to £150 to each Member can be paid, but if Council determines to make a payment, it must be paid to all Members (though individual Members can decline to accept it). In response to a question, he confirmed that only one Councillor had claimed under this provision during 2017/18, though other Councillors had claimed in previous years. After a brief discussion Members agreed that the Clerk should write to the Chairman of the Remuneration Panel to clarify the position.

No other matters were raised.

18.05.04 – Police Matters & Neighbourhood Watch

The Clerk reported that he had received no communication from the local police officers since the last meeting. He confirmed that he had written to Chief Inspector Jayne Hill requesting a meeting regarding the problems in the woods & fields north of Westfield Park but to date had received no response. He agreed to follow this up.

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The Chairman proposed, and it was agreed, that the members of the public present be given an opportunity to speak to the Council.

Mr Morgan said that he was a new resident in the development off Michaelston Road and he was interested to see how the Council works. He explained that the 2nd phase of the development was coming to an end and should be completed by the summer. He had concerns about how we move forward on issues that arise and wanted to understand how we can work together with the landowners, police, etc. One particular concern is a footpath (PROW) that crosses part of the development. Cllr. Pallier explained that, because of the development, a diversion is required. He invited the resident to meet him to discuss the matter in detail. Other matters mentioned included thefts / burglaries, off-road bikes, contact with the local PCSO and a Neighbourhood Watch Scheme.

Residents of Falconwood expressed concern about the increase in crime in that area and the lack of any police presence. Cllr. Hughes advised that he had spoken to a new PCSO (Natasha) who was investigating vehicle thefts and local disturbances. He agreed that the lack of police response was a real concern and he was trying to arrange a meeting with them. Other residents agreed that burglaries, etc. are now at a higher level than previously. Cllr. Price suggested that more pressure should be put on Graham Thomas, the local Ward Councillor as well as the local Assembly Member and Member of Parliament.

Members stressed the importance of reporting incidents and letting other residents know about the problems. Keeping abreast of issues and finding the relevant contacts can be done via the website, Facebook and through the Council’s newsletters. Cllr. Gaughan suggested that residents could consider a petition. It was also questioned whether this is an issue for the Police & Crime Commissioner.

The Chairman thanked the residents for their attendance and comments that were much appreciated by Members. Seven of the residents left the meeting at this point.

Cllr. Williams reported incidents of car crime in the Village and said that Farm had been robbed again (3rd time in 18 months) but agreed that the problem is around the wider area. Cllr. Hughes suggested that figures in relation to crime in the whole St Fagans area should be obtained. Cllr. Edwards commented that Parc Rhydlafar is fairly quiet at present. The problems around the closed shop will hopefully improve when it re-opens as a nursery. No date for that is known at present.

18.05.05 – Community projects

The Chairman summarised the current position on the various projects as follows: a) Parc Rhydlafar.  Footpath to the picnic table – waiting for Council.  Litter bin – Clerk had obtained one quote but quite expensive. Other quotes to be sought.  Roundabout – weeds are returning. To be removed and slated. Council blamed the weather.  Dog fouling signs – Meeting arranged with Mark Davies.  Defibrillator – Cllr. Edwards advised that residents were considering money raising ideas. Cllr. Price said he considered this should be a Council project. The Clerk was asked to find out if The Court Nursing home has one.  Information plaque – Cllr. Williams seeking quotes for different styles of plaque.  Basketball hoop – awaiting decision on funding. b) the Village:  Speed awareness signs –due to be completed by the end of May.  Four new street signs – no news on progress – Clerk to chase MW. 2

 Proposed ‘Welcome’ signs – on hold.  20 mph limit – low priority.  Pedestrian crossing? – Cllr. Price said he was not in favour. No action.  Old signal box at the railway crossing – Still no response from Network Rail.  St Mary’s Church footpath. Pending details from Peggy.  Footpath outside the Church wall – Cllr. Hughes expects this to be done by the end of the week.  Footpath behind St Fagans Drive where trees are overgrown. Cllr. Lewis to respond to email from to clarify location.  Defibrillator – Training arranged for 10th May.  Openreach box bits & pieces. Clerk to write to Chief Executive of Openreach.  Lay-by opposite Quarry Cottages. Cardiff Council to inspect drains.  Lay-by on Cardiff Road. Work to continue.  Junction of Crofft-Y-Genau and Cardiff Roads – safety concerns. No update. b) Westfield Park:  Welcome sign – Planning approval pending.  Dog fouling & waste bins – Cllr. Hughes is meeting Mark Davies.  Daffodils to be planted for next season. Need to be requested from Parks.  Suggestion for seats – Members not in favour.  Kissing gates at the entrances to the recreation area. It was agreed that Members would get more information on what is available. d) Other areas.  Michaelston Road – rubbish, etc. Clerk to ask MW to arrange a road closure.  Michaelston Road – condition of walls. Problem referred to MW to contact owners.  St Bride’s Road – the verges by the cricket club will be done in 2/3 weeks.

18.05.06 – Planning a) Cardiff LDP / North West Cardiff Group

A number of new applications are being submitted that the NWCG comment on, but it feels as if Cardiff Council are just going through the motions. It was agreed to invite Andrew Davies AM to attend a site meeting with Members and representatives from the NWCG. Bethan Devonald, a resident of Parc Rhydlafar, commented that there is not much engagement with Cardiff Council or the in relation to traffic congestion. The Chairman gave a brief summary of the current work of the Group. Cllr. Price expressed the view that existing residents were entitled to a certain quality of life. It was agreed to invite Katie Powis from Redrow to attend the next meeting of the Council. b) Redrow / planning application

Members commented on the temporary roundabout that has been constructed on Pentrebane Road. The Clerk was asked to contact Wayne Rees to express Members’ concerns. c) Other Planning Applications

The Clerk gave details of the following planning applications:

New: 18/00609/MJR – Land to the north of M4 J33: D of C 35 (Construction Management Plan) of 14/00852/DCO. A/18/00018/MNR – Grassed open space on Celandine Road: Welcome Sign. 3

18/00835/MNR – Plot 74, Mulberry Grove: Alterations to include rear conservatory extension.

18/00936/MJR – Land to the north of M4 J33: D of C 44 (road traffic noise) of 14/00852/DCO. 18/00756/DCH – 11, Ffordd Y Barcer: Single storey extensions to dining room and kitchen. 18/00315/MJR – Land south of Pentrebane Road. D of C 14 (Trees) of 14/022188/MJR. 18/00587/MJR – Land north & South of Llantrisant Road. Amended D of C 19 (Construction Environmental Management Plan) of 14/02157/MJR. 18/00942/DCH – 3, Court Cottages, Michaelston Road. Single storey rear extension. 18/00953/MJR – Land north & south of Llantrisant Road. D of C 9 (Design Code) for 14/02157/MJR. 18/00936/MJR – Land to the north of M4 J33. D of C 44 (Road traffic noise) of 14/00852/MJR

Decided: 18/00219/MNR – National Museum of Welsh History: Single-storey toilet block. Permission granted. 17/02812/MNR – the Court Nursing Home: Replacement of roof to provide additional bedrooms. Permission granted. 18/00077/MNR – Rhydlafar Drive, Former 30-minute Workout Ltd. Change of use to provide day-care to children. Permission granted.

The Chairman referred to a consultation taking place on Edition 10 of Planning Policy to which the NWCG is responding. It was agreed that the Clerk should write a letter in support.

18.05.07 – Environmental Matters a) Highways / Lighting / Traffic Concerns

The following concerns were reported: Potholes in Greenwood Lane – Clerk to report to Chris Hyde Michaelston Road is becoming a nightmare – branches are slipping into the roadway. Report to CC. Another pothole has appeared on Cardiff Road. Report to CC. b) Street Cleansing / Litter

The Chairman reported that a lot of litter has accumulated again but she is unable to arrange another pick while she is away. Cllr. Edwards reported that a litter pick is also needed at Parc Rhydlafar. Cllr. Williams offered to arrange something. c) Council’s land at the railway line

The Chairman asked if Members could keep an eye on the litter bin while she is away. d) Other environmental issues

Cllr. Pallier confirmed that he was looking to get reinstated the section of the public footpath leading to Michaelston Road that had been lost as part of the new development off Cwrt Y Cadno.

18.05.08 – Wales National History Museum / St Fagans Castle

Members had accepted the invitation from the Museum to a meeting with Bethan Lewis together with a tour of the new galleries. This will take place on Tuesday 5th June at 4.00pm.

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18.05.09 – One Voice Wales

Cllr. Hughes referred to his comments at the last meeting and threw open the question of whether, as a Council, we were doing enough to involve the community. He has attended a number of council meetings around Wales and it was noticeable that there is a lack of youth involvement and very little ethnic representation. He also questioned whether we should involve the school and other organisations in the community and surrounding area, even if it is only via the Newsletter. He asked Members to bring their thoughts on this, and what should be done about it, to the next meeting. Another thought for the future is that the unitary authorities will be expecting community councils to take on more responsibilities. How would we manage that?

Cllr. Hughes reported that he had attended a meeting of the Area Committee at which a presentation was given on insurance issues. Two of the matters highlighted were firstly, whether councils, particularly those with only one employee, had insurance cover in the event of long-term illness of the Clerk, and secondly any cover in the event of a virus affecting our IT systems. The Clerk was asked to raise these matters with the Council’s insurers.

The Clerk had circulated several emails with details of the May training session, the Innovative Practice Awards and a guide to OVW services.

18.05.10 – New Data Protection Regulations

The Clerk had circulated various emails on the new Regulations effective from 25th May. The ICO has advised that it’s a journey rather than a destination and if not fully compliant by that date, organisations need to demonstrate that they are committed to making progress. An amendment has been tabled to the Bill to exempt community councils in Wales from the requirement to appoint a DPO. All other measures will still apply. The Clerk advised that he was working through the tool kit provided by OVW and sought Members’ views on when the Council should Register as a Data User. Cllr. Williams suggested the Council should be registered now and the Chairman agreed.

18.05.11 – Correspondence and other communications

The Clerk reported on the following: 10/04/18 – C. Bevington, Parc Rhydlafar. Complaints about construction vehicles parking on estate. 19/04/18 – Welsh Government. National Development Framework Newsletter No. 4 19/04/18 – South Wales fire & Rescue Service. Strategic Plan for 2018 – 2023. 25/04/18 – OVW / NALC. Pay award for Clerks w.e.f. 01/04/18. C. 2%. The Clerk confirmed that he would report further on this at the July Council meeting. 25/04/18 – C. Kirkham (Conservative party). Asking about elections, co-options, political make up, etc. (all ccs had received the same.) 27/04/18 – Cardiff Council – Additional Learning Needs – consultation. 27/04/18 – Calor Rural development fund. National grant scheme to help improve local life. 30/04/18 – WG – Changes to the consenting of infrastructure. Consultation. 01/05/18 – Independent Review Panel. April newsletter. 02/05/18 – Welsh Government: National Development Framework – consultation. c/d 23rd July.

18.05.12 – Finance a) Requests for Financial Assistance.

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The Clerk advised that one request had been received from Bobath Children’s Therapy Centre to assist with their support to children with cerebral palsy. No action. b) Clerk’s working hours.

The Clerk had circulated a report setting out details of the hours worked by him during the six months ending 31st March He had worked a total of 237.75 hours, slightly less than his contracted 240, compared with the previous half year when he had worked 244.25. He expressed the view that his contractual hours remained appropriate for the current level of work and he would report again in six months’ time. c) Monthly Report / Payment Approvals

The Clerk had circulated the monthly finance report (as annexed hereto), which was approved by the Council. The Clerk advised that the following items were now due for payment:

D. Barnard Planning fee, maps and course fee (JH) 238.00 J. Hughes Civic & special resp. allowances 900.00 F. Lewis Special responsibility allowance 500.00 Zurich Municipal Council & Village Hall insurances 714.54 St Nicholas CC Course fee (LM) 20.47 SLCC Course fee (JH & LM) 156.00 SF Village Association Rates charges 2018/19 304.54 One Voice Wales Innovative Practices conference (JH) 50.00 XLN Landline / Broadband (May) 40.68 (DD)

Members approved these payments and signed the cheques accordingly. d) Statistics

The schedule of attendance and web site statistics was noted. e) Risk Management report

The Clerk had circulated his annual report for Members’ information. Noted. He advised Members that the risk assessment for the Village Hall that is normally undertaken by the Association, has not yet been received. He has asked the Chairman of the Association for this to be carried out.

18.05.13 – Date & Time of Next Meeting

The Clerk advised that the next meeting will be held on Monday 4th June.

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The Chair thanked everyone for their attendance and the meeting closed at 9.00pm.

Confirmed as a correct record…...……………………..Chairman …...………….Date

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