Pierre Elliott Trudeau Elementary School 449 E

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Administrative Report Schools Considered for Potential Closure

Pierre Elliott Trudeau Elementary School 449 E. 62nd Avenue, Vancouver, BC V5X 2G2 Table of Contents

SCHOOL SUMMARY GRAPHIC 3 ASSESSMENT MATRIX 4 1. WHY VSB IS CONSIDERING SCHOOL CLOSURE 5 2. NEXT STEPS IN THE DECISION MAKING PROCESS 7 3. WHERE WOULD TRUDEAU STUDENTS GO TO SCHOOL? 7 4. WHEN WOULD TRUDEAU CLOSE? 7 5. WHY WAS TRUDEAU IDENTIFIED FOR POSSIBLE CLOSURE? 7 6. IMPLICATIONS OF CLOSING TRUDEAU 8 A. Educational Programing 8 B. District Seismic Mitigation Program 8 C. Financial Implications 8 7. CLOSURE IMPLEMENTATION 9 8. RECOMMENDATION 11 APPENDIX 1: DETAILED INFORMATION ABOUT TRUDEAU ELEMENTARY SCHOOL 13 A. Location and Context 13 B. Enrolment History 14 C. Enrolment Analysis 15 D. Projected Enrolment 16 E. Operating Capacity 17 F. Capacity Utilization 17 G. Building Condition 17 H. Seismic Condition 18 APPENDIX 2: DETAILED EVALUATION FOR A CONSOLIDATED TRUDEAU AND MOBERLY 19 A. Operating Capacity 19 B. Operating Capacity & Classroom Spaces 20 C. Enrolment Projections 20 D. Projected Capacity Utilization 20 E. Managing Changing Enrolment Patterns 21 APPENDIX 3: REVIEW AND ASSESSMENT OF LRFP LEVEL TWO FACTORS 22 A. Geographical Considerations 22 B. Seismic Rating 24 C. School Site Considerations 25 D. Temporary Accommodation for Seismic Mitigation 25 E. Deferred Maintenance and Operating Costs 25 F. Supports for Vulnerable Students and Families 28 G. Educational and Social Impacts of School Closure on Vulnerable Communities 29 APPENDIX 4: LRFP SCHOOL CLOSURE IMPLEMENTATION CONSIDERATIONS 31 A. Enhanced Services and Community Link 31 B. School and Community Programs and Supports 31 C. Out of School Care Programs 31 D. Rentals 32 E. District Programs 32 F. Partnerships 32 G. Individualized support 32

2 Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary

Trudeau OVERALL SEISMIC Elementary School RATING MEDIUM IS A COMPLETED SEISMIC PROJECT GRADES K 7

ENROLMENT & UTILIZATION: CURRENT AND PROJECTED (BASED ON OPERATING CAPACITY OF 364)

Present day 2015/2016 2591 71% Projected 2016/2017 267x • 73% In fifteen years 2030 224•iAAfifi -Er 62%

WILL BE USED BUDGET IMPACT: FOR TEMPORARY COST SAVINGS ACCOMMODATION: IF APPROVED FOR CLOSURE

Potential Ongoing Operating Savings per Year STUDENT PLACEMENT UPON CLOSURE $505,487

TRUDEAU Deferred Maintenance Savings ELEMENTARY

MOBERLY ELEMENTARY $1.66 ••• ••• A) • MILLION ••• 11••• "1->

Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary 3

ASSESSMENT MATRIX

Assessment Trudeau Elementary School Conclusion 1

Board Policy Requirements for Closure

■ Students can be reasonably accommodated in other local schools.

• Students can be provided with access to appropriate educational programs.

Level One Factors for Closure Consideration

• Catchment and non-catchment students can be accommodated in local schools.

• Projected future student enrolment of new catchment can be accommodated.

Level Two Factors for Closure Consideration Reviewed and Assessed

• Consolidated catchment area is below VSB elementary maximum walk distance

• Catchment consolidation will create a new arterial crossing of Fraser Street

• Transit routes and pedestrian crossing information outlined

■ Seismic Ratings: Trudeau and Moberly are both completed seismic projects

■ Trudeau will be used to provide Temporary Accommodation

■ Trudeau does not receive Enhanced Services

• Closing Trudeau would result in operating cost savings of $505,487 per year

• Closing Trudeau would result in savings of $1.66 million in avoided deferred maintenance

Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary 1. WHY VSB IS CONSIDERING SCHOOL CLOSURE

The Vancouver School Board (VSB) is committed to providing the highest quality learning experience for all students, helping them reach their full potential in a safe, inclusive, and supportive environment. Fulfilling this commitment requires careful, ongoing management of the VSB budget, which is set by a Provincial Government funding formula.

The delivery of a high quality educational experience is comprised of many components; a wide variety of educational programs and opportunities, access to educational resources, safe and well maintained school facilities, qualified school staff, and engaged parents and communities. Allocating more funding than necessary to any one of these components results in less funding being available for others.

As outlined in the Long Range Facilities Plan (LRFP, May 2016), there has been a long term decline in the total school age population in Vancouver. Therefore, the VSB has more school capacity than required to accommodate both current and future student enrolment. Using the Ministry of Education definition, the school district's current operating capacity utilization is 84.7%. Some Vancouver schools are at or over capacity while others are significantly under capacity. Approximately a quarter of the 92 elementary schools (including annexes and elementary schools) and about a third of the 18 secondary schools were at less than 70% of their operating capacity during the 2015-16 school year.

Long term enrolment projections show that VSB will continue to have surplus capacity, notwithstanding anticipated enrolment growth and increased densification in Vancouver. The existing network of schools is larger than is required to support current and future enrolment. Retaining more school buildings than needed is costly and an inefficient use of funding.

By reducing the number of operating schools:

2. Significant deferred maintenance costs will be saved, allowing more funds to be directed to upgrading operating schools thus improving the overall condition of school facilities.

3. The Ministry of Education is more likely to advance funding for seismic projects if the VSB has increased district-wide capacity utilization. This will enhance the efficiency of the Seismic Mitigation Program.

4. Temporary accommodation sites will be identified increasing the speed and efficiency of the seismic work and supporting the completion of the Seismic Mitigation Program by 2030.

5. With increased capacity utilization, the Ministry of Education is more likely to support capital funding requests allowing the opportunity to build new schools in areas experiencing enrolment growth (downtown core and False Creek).

Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary 5 transparent decision making. The district will work closely with impacted school communities to develop a detailed plan and process specific to each community.

It is the intent of this report to provide the Board, school communities and the public with clear and detailed information to support discussion, consultation, and decision making. The school report contains the specific information for each school required by Board Policy FL-R: School Closures and as outlined in the Long Range Facility Plan (Section 4.3). In addition information is provided on implementation considerations (LRFP, Section 4.3).

In developing a preliminary list of possible schools for closure staff conducted extensive analysis of all VSB schools. This analysis resulted in the preliminary list of 12 schools that might be considered for closure. This list was released in June 2016. Schools on the preliminary list are:

• Champlain Heights Annex at 7835 Champlain Crescent.

• McBride Annex at 4750 St. Catherines Street.

• Queen Elizabeth Annex at 4275 Crown Street.

■ Tecumseh Annex at 1551 E. 37th Avenue.

• Admiral Seymour Elementary School at 1130 Keefer Street.

• Dr. A.R. Lord Elementary School at 555 Lillooet Street.

• Graham D. Bruce Elementary School at 3633 Tanner Street.

• Pierre Elliott Trudeau at 449 E. 62nd Avenue.

• Queen Alexandra Elementary at 1300 E. Broadway.

■ Sir Guy Carleton at 3250 Kingsway.

• Britannia Secondary School at 1001 Cotton Drive.

• Gladstone Secondary School at 4105 Gladstone Street.

An explanation of the process used in determining the schools identified on the preliminary list is outlined in the "Strategic Report: Potential School Closures".

6 Administrative Report on Potential School Closures Pierre Elliott Trudeau Elementary 2. NEXT STEPS IN THE DECISION MAKING PROCESS

In September 2016 the Board will determine whether Trudeau Elementary should be considered for closure as per Board policy FL-R: School Closures.

If the Board determines that Trudeau Elementary should be considered for closure, consultation with the school community will occur during October and November of 2016.

Following consultation, a report will be prepared for the Board summarizing the results of the consultation process. The school closure policy (FL-R) requires that this Consultation Report include, at a minimum, the following:

■ A fair consideration of the community's input.

• Consideration of future enrolment growth in the district.

• Consideration of alternate community uses for all or part of the school.

As part of the consultation process staff will be seeking input and information from the school community to guide further development of an implementation plan. Appendix 4 outlines LRFP implementation considerations for Trudeau Elementary.

The Board will make a final decision regarding school closure in December 2016 following public consultation.

3. WHERE WOULD TRUDEAU STUDENTS GO TO SCHOOL?

If the Board decides to close Trudeau Elementary all continuing students currently attending Trudeau will be offered an educational program at Moberly Elementary.

4. WHEN WOULD TRUDEAU CLOSE?

If approved for closure the earliest that Trudeau Elementary would be closed is June 30, 2017.

5. WHY WAS TRUDEAU IDENTIFIED FOR POSSIBLE CLOSURE?

Trudeau Elementary School meets Board Policy Regulation FL-R: School Closure:

1. Students from Trudeau can be reasonably accommodated at Moberly Elementary. (Appendix 2)

2. Trudeau students can be provided with access to appropriate educational programs at Moberly.

(Appendix 2)

Trudeau meets Level One Factors for Closure Consideration as outlined in the Long Range Facilities Plan:

1. All continuing students at Trudeau (in and out of catchment) can be accommodated at Moberly Elementary. (Appendix 2)

Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary 7 2. Projected future student enrolment within the consolidated Trudeau/Moberly catchment area can be accommodated at Moberly. (Appendix 2)

Trudeau was reviewed and assessed for Level Two Factors for Closure Consideration as outlined in the Long Range Facilities Plan. Based on this review it was determined that Trudeau Elementary should proceed to closure consideration and consultation. (Appendix 3)

See Summary Assessment Matrix for Trudeau Elementary School (page 4). Summary of Key reasons:

• The combined existing and projected student enrolment at Trudeau Elementary and Moberly Elementary can be accommodated at Moberly Elementary.

• Both Trudeau and Moberly offer the regular educational program of Kindergarten to Grade 7.

• Both Trudeau and Moberly Elementary Schools are completed seismic projects.

• The Trudeau Elementary buildings will be utilized to provide temporary accommodation for other VSB schools as they go through seismic construction.

• Closing Trudeau Elementary will result in financial savings for VSB of $505,487 per year in operating costs on an ongoing basis and $1.66 million in avoided deferred maintenance capital costs.

6. IMPLICATIONS OF CLOSING TRUDEAU

A. Educational Programing

Both Moberly Elementary and Trudeau Elementary offer a regular Kindergarten to grade 7 program. All students currently attending Trudeau would be offered an appropriate educational program at Moberly.

See Appendix 2

B. District Seismic Mitigation Program

To complete the Seismic Mitigation Program by 2030, it is necessary to use existing school space to provide temporary accommodations for schools that are undergoing seismic construction.

Trudeau Elementary has been determined to be a good candidate to provide temporary accommodation for up to four elementary schools including Wolfe, Livingstone, Mackenzie, and Brock.

See Appendix 3

C. Financial Implications

If Trudeau Elementary is approved for closure it is anticipated that this closure would result in the following savings:

• Operating cost savings: There would be a total savings of $505,487 per year in operating costs on an ongoing basis, including facility related costs (e.g. maintenance, building operations), administrative

8 Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary staffing costs (e.g. principal, vice principal, and some support staff), and teaching costs. This would be lower in the year that the school is closed (about $425,000) because there would be some one- time costs associated with closure (e.g. moving costs, consulting costs, costs to mothball the closed school building if it is not immediately leased out and/or used for temporary accommodation).

• Capital cost savings: Trudeau Elementary currently has approximately $1.66 million in deferred maintenance costs (i.e. maintenance work on major building components such as the roof, heating, plumbing that is overdue) that could be avoided if the school is approved for closure.

See Appendix 3

7. CLOSURE IMPLEMENTATION

If the Board approves the closure of Trudeau Elementary the earliest date that the school would be closed is June 30, 2017.

Upon the approval of closure a District Implementation Team will be established. This team will be led by a Director of Instruction and/or Associate Superintendent and will include representation from Employee Services, Planning and Facilities, Learning Services, and Field Services.

The District Implementation Team will be responsible for working directly with the school communities (both the school closing and school(s) with which the closing school is being consolidated) to develop and implement a detailed implementation plan.

Responsibilities of the District Implementation Team will include:

1. Student Enrolment and Placement:

If approved for closure, all continuing students (both in and out of catchment) enrolled at Trudeau Elementary will be placed at Moberly Elementary School.

Options for Trudeau Elementary students who do not wish to attend Moberly:

■ Students who do not wish to attend the school where they are placed may submit a cross boundary application to the school(s) they wish to attend. Cross boundary applications are accepted in February for placement in September of the next school year. Placements are offered based on available space and guidelines as outlined in Board policy.

• Students who live in the catchment of another VSB school have the option of applying for placement at their catchment school. Catchment students receive placement priority based upon available space.

For further Details see admission rules and guidelines which can be found in the VSB Admission and School Choice Policy: h ttps://www.vsb.bc.ca/district-policv/iecc-r-student-admission-and-school- choice-regulation-0

2. Supporting Students: The district has well developed structures in place to ensure student transitions between annexes and main schools and between elementary and secondary schools are successful. If a school closes, these structures will provide a framework for supporting students in transition to a different school. Students and their families will have the opportunity to learn about and to visit the school they will be attending. Opportunities will be provided for the teachers and staff to share specific information regarding student learning needs, strengths, and programming.

Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary 9 Specific plans to support any vulnerable students who find transition especially challenging will be developed.

3. Programs and Services: Every school has varied, and often unique, programs and services. As part of the consultation process, the district will hear from the school community about the programs and services specific to the school. The District Implementation Team will work with the school community to determine the possibility and logistics of continuing to offer these programs and services within receiving school communities.

■ The District Reception and Placement Centre (DRPC) is housed at Moberly Elementary.

Should Trudeau Elementary be approved for closure VSB staff will work with DRPC to determine whether it can continue to operate at Moberly. If not, the District Implementation Team will find a new location to house DRPC staff and services. There is a Strong Start Program at Moberly which will continue at Moberly should Trudeau be closed.

/1. District Choice and Special Education Programs: There are no district choice programs at Trudeau or Moberly Elementary schools. There are no district special education programs at Trudeau. There is a district ELAC program at Moberly which can continue to operate at Moberly.

5. Out of School Care Programs: The district recognizes the critical role that out of school care programs provide in any school community.

There is no out of school care program operating at Trudeau Elementary.

Out of School Care programming is offered at Moberly. This program can continue to operate at Moberly.

6. Supporting VSB Staff: The district recognizes that staff will also be impacted by any decision to close a school. The District Implementation Team will work closely with unions and associations of employees affected by the closure process to provide clear and transparent information to help minimize uncertainty. All relevant Collective Agreement provisions will be followed in consultation with unions and associations.

7. Materials and Equipment: The District Implementation Team will consult with the Trudeau Elementary school community to determine if there is any specific equipment which could be relocated in the event of a closure. (e.g. community gardens, playground equipment)

The District Implementation Team will also be responsible for coordinating the packing and moving of all materials and resources.

8. Preparing Facilities: The District Implementation Team will consult with schools that are receiving students due to a school closure to determine what modifications and/or alterations are required to support increased student numbers.

See Appendix 4 for an overview of Long Range Facilities Plan Implementation Considerations for Trudeau Elementary.

10 Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary 8. RECOMMENDATION

Trudeau Elementary School meets Board policy regulation (FL-R: School Closures) requirements and Level One Long Range Facility Plan factors. It has been reviewed for Level Two Long Range Facility Plan factors.

Therefore, it is recommended that Pierre Elliot Trudeau Elementary School be considered for closure and proceed to public consultation as outlined in Board Policy Regulation FL-R: School Closures.

Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary 11 Appendices

Appendix]: Detailed Information about Trudeau Elementary School

Appendix 2: Detailed Evaluation of Trudeau Elementary School for Closure Consideration

Appendix 3: Review and Assessment of LRFP Level Two Factors

Appendix 4: LRFP School Closure Implementation Considerations

12 Administrative Report on Potential School Closures: Pierre Elliott Trod eau Elementary Appendix 1

APPENDIX 1: DETAILED INFORMATION ABOUT TRUDEAU ELEMENTARY SCHOOL

A. Location and Context

Address: 449 E. 62nd Avenue, Vancouver, BC V5X 2G2

Site size: 1.5 hectares (3.7 acres)

Figure 1: Current Catchment Area Map for Trudeau Elementary School

Henderson Annex

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Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary 13 Figure 2: Existing Building on the Trudeau School Site Building Area Use Usage Year Constructed Year Renovated (sq. m K-7 Building 3,133 School 1911 2002

Figure 3: Aerial Photograph of the Trudeau Elementary Site

Pierre Elliott Tru

B. Enrolment History

The source of historical enrolment data is the 1701 data submission provided to the Ministry of Education. These enrolment numbers are a headcount of funded students in attendance as of Sept 30, 2015.

Fee paying International students are not included in these enrolment numbers.

14 Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary Appendix 1

Figure 4: Bar Graph Representing Enrolment at Trudeau Elementary (2006-2016)

TRUDEAU ELEMENTARY ENROLMENT HISTORY

400

350

300

250

200

J.w.)

0 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 111Trudeau 350 351 343 343 332 324 329 297 286 259

C. Enrolment Analysis

Figure 5: Where Students Who Attend Trudeau Elementary Live (Regular Program) (2015-16) Trudeau 207 Henderson 23 Moberl 19 Other VSB Schools* 10 Total in catchment 207 Total out of catchment 52 Total 259

Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary 15

Figure 6: Where School Aged VSB Students Living in the Trudeau Elementary Catchment Attend School (Regular Programs) (2015-16) Trudeau Sexsmith Henderson MacKenzie Other VSB Schools* Total

Note for Figures 5 & 6:

* There are 3 or fewer students from each of the schools which comprise this grouping.

Figure 7: Number of Trudeau Elementary Catchment Students in District Choice Programs (e.g. French Immersion) (2015-16)

Number of Trudeau Catchment Students in 12 District Choice Programs in other VSB Schools

Figure 8: Information on Trudeau Elementary Student Population (2015-16) English Language Learners 158 Aboriginal Ancestry 9 Students with Special Needs Designation Refugees

Figure 9: International Students (2015-16) Number of International Students at Trudeau 0 Elementa

D. Projected Enrolment

The VSB uses enrolment projections provided by Baragar Systems. The VSB provides Baragar with enrolment data annually based on 1701 enrolment data provided to the Ministry of Education on September 30th of each school year.

Baragar uses VSB enrolment data and the following factors to project future enrolment.

• Number of births

■ Migration

• Housing yield

• Participation rate

Enrolment projections are updated annually.

16 Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary Appendix 1

Figure 10: Enrolment Projections for Trudeau Elementary (2016-17 to 2030-31) 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 267 269 266 259 260 254 250 246 236 227 222 225 222 222 224

E. Operating Capacity

Operating capacity is determined using the Ministry of Education's Area Standards and includes regular classrooms in the school building, outbuildings, and modular classrooms for Kindergarten. Portables are not considered. The operating capacity can fluctuate slightly subject to the number of classrooms used for Kindergarten.

Trudeau Elementary has an operating capacity of 364 spaces.

F. Capacity Utilization

Capacity utilization is the ratio between student enrolment and operating capacity.

Figure 11: Existing (2015-16) and Projected (2016-17 to 2030-21) Capacity Utilization at Trudeau Elementary 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Enrolment 259 267 269 266 259 260 254 250 246 236 227 222 225 222 222 224 Operating 364 364 364 364 364 364 364 364 364 364 364 364 364 364 364 364 ca sacit

Utilization 71% 73% 74% 73% 71% 71% 70% 69% 68% 65% 62% 61% 62% 61% 61% 62%

G. Building Condition

VSB measures the condition of the building using an indicator called the Facility Condition Index (FCI). This is a ratio that represents the deferred maintenance costs (i.e. maintenance work on major building components such as the roof, heating, plumbing that is overdue) divided by the replacement cost of the building. A high FCI indicates a building with a high degree of deferred maintenance.

Trudeau Elementary has an FCI of 0.28 which indicates that the cost to address all of the outstanding maintenance items would be approximately 28% of the cost to build a new school.

The average FCI for all of the elementary schools in the district is 0.42 and the district-wide average for all 110 schools is 0.48. This means that Trudeau Elementary is in better condition than the district-wide average for elementary schools and for all schools.

Figure 12: Facility Condition Index Information (2015-16) Trudeau Elementary Average for All Elementary Average for all 110 Schools in Schools in the District the District FCI 2015.16 0 28 0.42 0.48

Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary 17 H. Seismic Condition

A seismic evaluation of all schools was conducted in 2004. Each school was divided into seismic blocks as defined by the Vancouver Building Bylaw and rated by APEG (Association of Professional Engineers) for seismic risk. A school can be made up of several blocks, each with different ratings. The highest rated block is generally used when speaking of the building's overall rating.

There are five possible seismic risk ratings:

• High 1(H1) - most vulnerable structure at highest risk of widespread damage or structural failure; not reparable after a seismic event. Structural and non-structural seismic upgrades are required.

• High 2 (H2) - vulnerable structure at high risk of widespread damage or structural failure; likely not reparable after a seismic event. Structural and non-structural seismic upgrades are required.

• High 3 (H3) - isolated failure to building elements such as walls are expected; building likely not reparable after a seismic event. Structural and non-structural seismic upgrades are required. Building to be upgraded or replaced within the Capital Plan when it has reached the end of its useful life.

• Medium (M) - isolated damage to building elements is expected; non-structural elements (such as bookshelves, lighting) are at risk of failure. Non-structural upgrades are required. Building to be upgraded or replaced within the Capital Plan when it has reached the end of its useful life.

• Low (L) - least vulnerable structure; would experience isolated damage and would probably be reparable after a seismic event. Non-structural upgrades may be required.

Trudeau Elementary School has been seismically upgraded and is no longer a high seismic risk building.

18 Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary Appendix 2

APPENDIX 2: DETAILED EVALUATION FOR A CONSOLIDATED TRUDEAU AND MOBERLY

Trudeau and Moberly catchments would be consolidated into one catchment area with Moberly Elementary serving as the K-7 elementary school for the new catchment.

Figure 13: Consolidated Trudeau/Moberly Catchment

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A. Operating Capacity

Figure 14: Operating Capacity of Moberly Moberly 654 654 — 864*

* Space currently utilized by District Placement and Reception Centre (DRPC) has been removed from the operating capacity for Moberly. If DRPC was relocated in whole or in part operating capacity for K to 7 enrolment would be increased at Moberly to 864 and sufficient capacity would be available.

Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary 19 B. Operating Capacity & Classroom Spaces

Figure 15: 2017-18 Enrolment, Operating Capacity, Enrolling Classrooms School Site Operating Projected Number of Available Enrolling Classrooms needed for Capacity at Consolidated Classrooms Projected Enrolment Moberly Enrolment (2017-18) 2017.18

Consolidated 38 654-864* 753 30 Moberly ITrudeau (9 currently being used by DRPC)

*The maximum operating capacity at Moberly includes 654 spaces currently used for K-7 instruction and 210 spaces currently used by DRPC but not currently counted as part of operating capacity. One classroom is currently being used by Strong Start. Once classroom is leased for pre-school programming.

C. Enrolment Projections

Baragar uses VSB enrolment data and the following factors to project future enrolment.

• Number of births

• Migration

• Housing yield

• Participation rate

Enrolment projections are updated annually.

Figure 16: Projected Enrolment - Consolidated Trudeau/ Moberly Catchment Area 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Consolidated Moberly/ 753 755 755 742 730 704 697 681 663 646 647 642 641 642 Trudeau

D. Projected Capacity Utilization

Figure 17: Projected Enrolment- Consolidated Trudeau/Moberly Catchment 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 , Consolidated Moberly/ 753 755 755 742 730 704 697 681 663 646 647 642 641 642 Trudeau Operating 864 864 864 864 864 864 864 864 864 864 864 864 864 864 Ca•aci " Capacity 87% 87% 87% 86% 84% 81% 81% 79% 77% 75% 75% 74% 74% 74% Utilization*

20 Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary *Capacity Utilization calculated using maximum possible operating capacity of 864 student spaces.

E. Managing Changing Enrolment Patterns

The district has several approaches to manage enrolment at Moberly Elementary in future years should enrolment growth differ from what is currently projected:

■ Existing Capacity at Receiving School: In addition to K to 7 students, Moberly Elementary also houses the District Reception and Placement Center (DRPC). At present, DRPC operations require 9 classroom spaces. Based on an enrolment of 753 students in 2017-18, it is projected that a combined Moberly/Trudeau school will require 30 enrolling classrooms. As part of the implementation of a Trudeau closure, the District Implementation Team will work with DRPC to determine if they can reduce the number of classrooms they require through reconfiguration of the space. If this is not possible, the district will work with DRPC to determine another location which could house this important service.

Current projections indicate that enrolment from the consolidated Trudeau/Moberly catchment will decline steadily in the coming years, with 730 students expected in 2021 and 642 students projected for 2030-31.

• Management of Enrolment: Limiting or restricting new non-catchment students could reduce student enrolment for this consolidated catchment by approximately 98 students based on current numbers of cross boundary students in attendance at the two school sites. • Adjusting Catchment Boundaries: Should enrolment numbers warrant the district can adjust catchment areas in order to ensure there is available space for catchment students.

■ Reopening Trudeau Elementary: Should enrolment numbers warrant, the district could consider reopening Trudeau Elementary for future K to 7 enrolment.

Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary 21

APPENDIX 3: REVIEW AND ASSESSMENT OF LRFP LEVEL TWO FACTORS

Trudeau and Moberly catchments would be consolidated into one catchment area with Moberly serving as the K-7 elementary school for the new catchment.

A. Geographical Considerations

Figurel8: Distance between schools (based on Google routes): School under Receiving Walking Distance Walking Time Driving Distance Driving Time closure schools Between schools Between Schools consideration Trudeau I Moberly 1.2 km 16 min 1.2 km 4 min Henderson 1.2 km 17 min 1.9 km 4 min

Current Maximum Catchment Distance:

• Trudeau: 1.2 km

• Moberly: 1.3 km

Proposed Maximum Distance for Consolidated Catchment:

• Moberly: 1.7 km

VSB Elementary School Catchment Distance:

• Average VSB catchment distance: 1.3 km

• Maximum VSB catchment distance: 2.6 km Transit:

Bus service is available on Main Street and Fraser Street. See below for detailed route maps.

Figure 19: Bus service within a 5-10 minute walk from Trudeau or Moberly Elementary School Name Route Route Name

MAIN/DOWNTOWN, FRASER/DOWNTOWN, 22ND ST STN/MARPOLE Trudeau Elementary 003 008 100 LOOP

OAK/DOWNTOWN,GRANVILLE/DOWNTOWN,CAMBIE/OLYMPIC Moberly Elementary 017 010 015 VILLAGE STN

22 Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary Appendix 3

Major Roadways:

Figure 20: Map of Trudeau and Moberly Elementary catchments. Blue dots are traffic signals. Green lines are bikeways.

200-300 E 57T H AV 400 E S7THAV 500-800 E 3rIti • 700 E 57TH AV 1000 E 57THAV 1300E

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Trudeau Elan. • 3

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kNE DEPVE 1100 SE M RINE DRiVE 13 BE MARINE DR

AV teATH _/ 300 TO loos KENT E KENT AV SOUTH 700'1°N 400E KENT AV MORrri N A 0-3COE KENT AV HORT 10.300 E KENT AV 500114 400 E KENT AV EMM

Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary 23

B. Seismic Rating

Buildings are broken up into seismic blocks as defined by the Vancouver Building Bylaw. In 2004, APEG (Association of Professional Engineers) rated each block of every school. A school can be made of several blocks of different risk ratings. The highest rated block generally is used when speaking of the buildings overall rating.

Figure 21: Seismic Rating Block Plans

TRUDEAU IS A TRUDEAU ELEMENTARY COMPLETED SEISMIC PROJECT

MOBERLY IS MOBERLY ELEMENTARY A COMPLETED SEISMIC PROJECT

I 1946 BLOCK 2 i BLOCK 3 1951 1946

BLOCK 1 — — 1998 BLOCK 4 1992 COMPLETED PROJECT

24 Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary Appendix 3

C. School Site Considerations

Figure 22: School Site Information School Site Area Located Number of Year of School Bike (Ha) Adjacent to Playfields Playground Garden Rack City Park Equipment

Trudeau Elementary 1.5 no 2010 no 2

Moberly Elementary 2.01 yes 1 2011/2012 yes 1

Source: VSB Planning and Facilities

Note: Trudeau has a fully equipped sensory room

D. Temporary Accommodation for Seismic Mitigation

If approved for closure, Trudeau Elementary will be utilized to provide temporary accommodation for the Seismic Mitigation Program. The site could be used for the following projects should temporary accommodation be required for the project.

Figure 23: SMP Projects

Wolfe Livingstone Mackenzie Brock

Trudeau Elementary is a good site for temporary accommodation for the following reasons:

• It is centrally located and can be easily accessed by seismic projects on both the East and West sides of Vancouver

• It is a K-7 facility which allows it to meet all the basic facility requirements of any incoming K-7 school

■ It has space to accommodate portables if needed to house a larger K-7 school

E. Deferred Maintenance and Operating Costs Deferred Maintenance Costs:

Deferred Maintenance represents the cost of overdue maintenance of major building components (roof, heating, plumbing). Trudeau Elementary current has deferred maintenance projects that total $1.66 million.

Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary 25

Trudeau Elementary currently has a relatively low FCI of 0.28. This indicates that the cost to address all of the outstanding maintenance items would be approximately 28% of the cost to build a new school.

Figure 24: F.C.1- Trudeau

Facilities Condition Index (All Systems)

■ Average Elementary III Trudeau Elementary 1

0.9

0.8

0.7

0.6

0.5

0.4

0.3

0.2

0.1 L

0 Current (2016) 2021 2028 2030

Figure 25: Deferred Maintenance- Trudeau

Deferred Maintenance (All Systems) $Millions

—Trudeau Elementary —Average Elementary $9 $8 $7 $6 $5 $4 $3 $2 $1 $- Current (2016) 2021 2028 2030

26 Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary

Appendix 3

Operating Costs:

Operating cost savings are facilities and administrative staffing related costs that are directly related to an individual school and could be saved if the school is no longer operated.

Facilities costs are related to the maintenance and operation of the building. Administrative staffing related costs are for the principal, vice principals and office staff. In some cases, it is estimated that teaching staffing costs can also be saved through the consolidation of sites.

Cost savings in the graph below are represented on a per student basis.

There would be some additional efficiencies gained in funds spent from the Annual Facilities Grant. Cost savings from the AFG would be re-directed to assist in the maintenance of other schools.

Figure 26: Operating Cost Savings- Trudeau

Operating Cost Savings Per Student ($)

1,000

900

800 PI Average 700 Elementary

600

500

400 w Trudeau 300 Elementary 200

100

Maintenance & Operations & Utilities Adminstration & Support Teaching Construction

Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary 27 Figure 27: Operating Cost Savings Average Elementary Cost Average Elementary Cost Savings / Square Foot = $10.56 Savings / Student = $1,463.83 Cost Savings / Square Foot = $14.83 Cost Savings / Student = $ 1,951.69

Savings by Group FTE $ Costs Operating Fund Maintenance & Construction $56,128 Operations & Utilities 1.70 $125,108 Administration & Support 4.00 $224,548 Teaching 1.07 $ 99,704 Cafeteria $ - TOTAL ONGOING SAVINGS 6.77 $505,487 AFG Efficiency $44,659

Other Cost Considerations": Mothball Costs $(38,090) One-Time Closing Costs $(42,139)

**Other Cost Considerations:

Other costs that need to be considered are the one-time funds required to complete the closure of a building. These costs would include the moving of furniture & equipment and other consulting costs required to complete the closure process.

If a closed school is not immediately leased out or required for temporary accommodation further costs may be incurred for building maintenance and security.

F. Supports for Vulnerable Students and Families

Enhanced Services

The Social Services Index (SSI) is an aggregate statistical measure provided by the Ministry of Education annually. It serves as one indicator of the vulnerability of the population of students attending a particular school.

The 551 is a percentage calculated by dividing the number of students attending a school who are either in the care of MCFD and/or whose families are on Income Assistance by the total enrollment of the school.

Using this information, the VSB then uses a formula to determine the SSI for each school. This number has high correlation to many scales of vulnerability and is used to categorize vulnerable Vancouver schools into Tier 1, 2 or 3. There are 20 elementary schools in Tiers 1, 2, and 3.

The level of resource allocation for Enhanced Services is dependent on the categorization of a school as Tier 1, 2, or 3 with Tier 1 schools receiving the most resources for Enhanced Services to students.

28 Administrative Report on Potential School Closures: Pierre Elliott Trucleau Elementary

Appendix 3

Figure 28: Enhanced Services School Enhanced Service Level Trudeau Not a Tier 1,2, or 3 School Moberly Tier 3

Trudeau Elementary does not receive any enhanced services.

Community Link Support

Trudeau receives some support through Community Link funding.

Figure 29: Community LINK

Trudeau Elementary

Resource

CST YFW 0.20 FTE

Community Targeted Grant $1,000

Partnership Agreement

Meal Programs Delivered Lunch "Food4School" Program

Identifying and Supporting Vulnerable Students and Families

Within any community there are individual students and families who may be more impacted by significant change like school closure.

The district will work directly with school communities in order to identify students and families within the school community who may require additional supports and services in the event of a school closure. Individualized plans to support these vulnerable students and families will be developed in order to assist in a successful transition to a new school community.

G. Educational and Social Impacts of School Closure on Vulnerable Communities

It is important that the Board take a thoughtful approach in assessing how students and families who may fall into the category of vulnerability could be impacted by school closure.

Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary 29 who work most closely with vulnerable students in order to determine what impacts might occur and what would be necessary in order to mitigate potential disruption to the educational and social experience of these students and families.

It will be important for trustees and the district to make every attempt to understand the potential ramifications and impacts of school closure on vulnerable students and families. It is therefore critical that trustees have the opportunity to learn more about the perceived potential impacts that school closure would have on vulnerable students and families through the formal consultation process that would occur should a particular school be moved forward for consideration of closure

30 Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary

Appendix 4

APPENDIX 4: LRFP SCHOOL CLOSURE IMPLEMENTATION CONSIDERATIONS

As part of the consultation process on any school identified for closure consideration staff will be seeking input and information from the school community on key implementation considerations.

A. Enhanced Services and Community Link

Enhanced Services and Community Link supports are allocated annually based upon students who attend a school.

In the event of a school closure, those services and supports would remain in place for 1 transitional year. Following the transitional year, allocation of services and supports would be reevaluated as occurs for all Vancouver schools.

B. School and Community Programs and Supports

As part of the consultation process, the district will hear from the school community about the programs and services specific to the school. The District Implementation Team will work with the school community to determine the possibility of continuing to offer these programs and services.

• Books for Me

• Pacific Immigrant Services - ESL parent language classes

• Family Place Drop In

• Learning Buddies Program

• One to One Reading Volunteer Program

• YWCA Programs (Boys for Real, Welcome to My Life/Basketball)

• Skating at Sunset Community Centre

C. Out of School Care Programs

There is no out of school care provided at Trudeau Elementary. The current program at Moberly would not be impacted by the closure of Trudeau.

Figure 30: Out of School Care School Licensed Childcare Space S•aces T •e Occu _ Trudeau 0 n/a n/a n/a Moberl SIM 15 preschool classroom Discovery Day Preschool Society

Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary 31 D. Rentals

There are a number of groups which rent the gym or field space at Trudeau and Moberly schools.

Moberly rentals will not be impacted by the closure of Trudeau. It is anticipated that the preschool program will be able to continue operating at Moberly.

The district will work with rentals at Trudeau should they be impacted by closure in order to identify an alternate location.

E. District Programs

Special Education

There are no district special education programs at Trudeau. At Moberly there is a district ELAC program. This program will continue to be offered at Moberly should Trudeau be closed.

District Choice

There are no district choice programs at either Moberly or Trudeau.

District Reception and Placement Centre (DRPC)

The DRPC operates out of enrolling and non-enrolling space at Moberly. Should Trudeau be closed it is anticipated some of the classrooms currently being used by DRPC will be required for student enrolment. The district will work with DRPC to determine if the program can continue to operate in a smaller footprint or if the program should be relocated to another site.

Strong Start

The Strong Start program at Moberly will continue to be operated at Moberly should Trudeau be closed.

F. Partnerships

Partnerships are defined as official shared use and cost agreements between the VSB and a third party. These are not the same as rental arrangements.

There are no partnership agreements at Trudeau Elementary.

G. Individualized support

32 Administrative Report on Potential School Closures: Pierre Elliott Trudeau Elementary Administrative Report Schools Considered for Potential Closure

Queen Alexandra Elementary School 1300 E. Broadway, Vancouver, BC V5N 1V5 Table of Contents SCHOOL SUMMARY GRAPHIC 3 ASSESSMENT MATRIX 4 1. WHY VSB IS CONSIDERING SCHOOL CLOSURE 5 2. NEXT STEPS IN THE DECISION MAKING PROCESS 7 3. WHERE WOULD QUEEN ALEXANDRA STUDENTS GO TO SCHOOL? 7 4. WHEN WOULD QUEEN ALEXANDRA CLOSE? 7 5. WHY WAS QUEEN ALEXANDRA IDENTIFIED FOR POSSIBLE CLOSURE? 7 6. IMPLICATIONS OF CLOSING QUEEN ALEXANDRA 8 A. Educational Implications 8 B. District Seismic Mitigation Program 8 C. Financial Implications 9 7. CLOSURE IMPLEMENTATION 9 8. RECOMMENDATION 11 APPENDIX 1: DETAILED INFORMATION ABOUT QUEEN ALEXANDRA ELEMENTARY 13 A. Location and Context 13 B. Enrolment History 14 C. Enrolment Analysis 15 D. Projected Enrolment 16 E. Operating Capacity 17 F. Capacity Utilization 17 G. Building Condition 17 H. Seismic Condition 17 APPENDIX 2: DETAILED EVALUATION OF ENROLMENT FOR A CONSOLIDATED QUEEN ALEXANDRA/GRANDVIEW AND QUEEN ALEXANDRA/ NIGHTINGALE 19 A. Operating Capacity 19 B. Operating Capacity and Classroom Space 20 C. Enrolment Projections 20 D. Projected Capacity Utilization 21 E. Managing Changing Enrolment Patterns 22 APPENDIX 3: REVIEW AND ASSESSMENT OF LRFP LEVEL TWO FACTORS 23 A. Geographical Considerations 23 B. Seismic Rating 25 C. School Site Considerations 27 D. Temporary Accommodation for Seismic Mitigation 27 E. Deferred Maintenance and Operating Costs 27 F. Supports for Vulnerable Students and Families 30 G. Educational and Social Impacts of School Closure on Vulnerable Communities 31 APPENDIX 4: LRFP SCHOOL CLOSURE IMPLEMENTATION CONSIDERATIONS 32 A. Enhanced Services & Community Link 32 B. School and Community Programs and Supports 32 C. Out of School Care Programs 33 D. Rentals 33 E. District Programs 34 F. Partnerships 34 G. Individualized support 34

2 Administrative Report on Potential School Closures: Queen Alexandra Elementary

Queen Alexandra OVERALL SEISMIC Elementary RATING HIGH BLOCK 1 H2 BLOCK 2 H1 GRADES K 7 BLOCK 3 M

ENROLMENT & UTILIZATION: CURRENT AND PROJECTED (BASED ON OPERATING CAPACITY OF 271)

Present day 2015/2016 193 x Um • 71% Projected 2016/2017 192xii Alififi •71%

In fifteen years 2030 199 x I AARR • 73%

WILL BE USED BUDGET IMPACT: FOR TEMPORARY COST SAVINGS ACCOMMODATION: IF APPROVED FOR CLOSURE

Potential Ongoing Operating Savings per Year STUDENT PLACEMENT UPON CLOSURE: $667,005

QUEEN ALD(ANDRA GRANDVIEW ELEMENTARY ELEMENTARY Deferred Maintenance Savings

NIGHTINGALE 0 ELEMENTARY MEM M•0 $4.52 MIME MU I MILLION

Administrative Report on Potential School Closures: Queen Alexandra Elementary 3

ASSESSMENT MATRIX

Assessment Queen Alexandra Elementary Conclusion

Board Policy Requirements for Closure

• Students can be reasonably accommodated in other local schools.

• Students can be provided with access to appropriate educational programs.

Level One Factors for Closure Consideration

• Catchment and non-catchment students can be accommodated in local schools. • Projected future student enrolment of new catchment can be v accommodated.

Level Two Factors for Closure Consideration Reviewed and Assessed

• Consolidated catchment areas created are below VSB elementary maximum walk distance

• Consolidated catchment areas will result in continued crossing of major arterial roadways, crossing of Fraser Street for Nightingale Elementary, crossing of Broadway Street for Grandview Elementary

• Transit routes and pedestrian crossing information outlined

• Queen Alexandra is a Tier 1 school and receives Enhanced Services

• Queen Alexandra will be used to provide Temporary Accommodation

• Closing Queen Alexandra would result in operating cost savings of $667,005 per year

• Closing Queen Alexandra would result in $4.52 million in avoided deferred maintenance capital costs

4 Administrative Report on Potential School Closures: Queen Alexandra Elementary

1. WHY VSB IS CONSIDERING SCHOOL CLOSURE

By reducing the number of operating schools:

1. Funds spent on operational costs (utilities, energy consumption, custodial supplies, building maintenance and repair) and administrative costs (principals, vice principals, clerical and custodial staff) can be redirected to support educational programming. 2. Significant deferred maintenance costs will be saved, allowing more funds to be directed to upgrading operating schools thus improving the overall condition of school facilities. 3. The Ministry of Education is more likely to advance funding for seismic projects if the VSB has increased district-wide capacity utilization. This will enhance the efficiency of the Seismic Mitigation Program. 4. Temporary accommodation sites will be identified increasing the speed and efficiency of the seismic work and supporting the completion of the Seismic Mitigation Program by 2030. 5. With increased capacity utilization, the Ministry of Education is more likely to support capital funding requests allowing the opportunity to build new schools in areas experiencing enrolment growth (downtown core and False Creek).

The district fully understands that a school, full or not, is an important part of community life. Closing a school impacts children, families, and communities. Such a challenging decision requires clear information, a full understanding of the rationale, informed discussion, public consultation, and transparent decision making. The district will work closely with impacted school communities to develop a detailed plan and process specific to each community.

Administrative Report on Potential School Closures: Queen Alexandra Elementary 5 It is the intent of this report to provide the Board, school communities and the public with clear and detailed information to support discussion, consultation, and decision making. The school report contains the specific information for each school required by Board Policy FL-R: School Closure and as outlined in the Long Range Facility Plan (Section 4.3). In addition information is provided on implementation considerations (LRFP, Section 4.3).

• Champlain Heights Annex at 7835 Champlain Crescent. • McBride Annex at 4750 St. Catherines Street.

• Queen Elizabeth Annex at 4275 Crown Street. • Tecumseh Annex at 1551 E. 37th Avenue. • Admiral Seymour Elementary School at 1130 Keefer Street.

■ Dr. A.R. Lord Elementary School at 555 Lillooet Street.

• Graham D. Bruce Elementary School at 3633 Tanner Street. ■ Pierre Elliott Trudeau at 449 E. 62nd Avenue. ■ Queen Alexandra Elementary at 1300 E. Broadway.

• Sir Guy Carleton at 3250 Kingsway. • Britannia Secondary School at 1001 Cotton Drive. ■ Gladstone Secondary School at 4105 Gladstone Street. An explanation of the process used in determining the schools identified on the preliminary list is outlined in the "Strategic Report: Potential School Closures".

6 Administrative Report on Potential School Closures: Queen Alexandra Elementary 2. NEXT STEPS IN THE DECISION MAKING PROCESS

In September 2016 the Board will determine whether Queen Alexandra Elementary should be considered for closure as per Board policy FL-R: School Closures.

If the Board determines that Queen Alexandra Elementary should be considered for closure, consultation with the school community will occur during October and November of 2016.

• A fair consideration of the community's input.

• Consideration of future enrolment growth in the district. • Consideration of alternate community uses for all or part of the school.

As part of the consultation process staff will be seeking input and information from the school community to guide further development of an implementation plan. Appendix 4 outlines Long Range Facilities Plan implementation considerations for Queen Alexandra Elementary.

The Board will make a final decision regarding school closure in December 2016 following public consultation.

3. WHERE WOULD QUEEN ALEXANDRA STUDENTS GO TO SCHOOL?

If the Board decides to close Queen Alexandra, all continuing students currently attending Queen Alexandra Elementary will be offered an educational program at either Grandview Elementary or Nightingale Elementary School.

4. WHEN WOULD QUEEN ALEXANDRA CLOSE?

If approved for closure the earliest Queen Alexandra would be closed is June 30, 2017.

5. WHY WAS QUEEN ALEXANDRA IDENTIFIED FOR POSSIBLE CLOSURE?

Queen Alexandra Elementary School meets Board Policy Regulation FL-R: School Closures:

1. Students from Queen Alexandra can be reasonably accommodated at Grandview Elementary and Nightingale Elementary School. (Appendix 2)

Administrative Report on Potential School Closures: Queen Alexandra Elementary 7 2. Queen Alexandra students can be provided with access to appropriate educational programs at Grandview and Nightingale. (Appendix 2)

Queen Alexandra meets Level One Factors for Closure Consideration as outlined in the Long Range Facilities Plan:

1. All continuing students at Queen Alexandra (in and out of catchment) can be accommodated at Grandview Elementary and Nightingale. (Appendix 2)

2. Projected future student enrolment within the consolidated Queen Alexandra/ Grandview catchment area can be accommodated at Grandview and within the consolidated Queen Alexandra/ Nightingale catchment at Nightingale. (Appendix 2)

Queen Alexandra was reviewed and assessed for Level Two Factors for Closure Consideration as outlined in the Long Range Facilities Plan. Based on this review it was determined that Queen Alexandra Elementary should proceed to closure consideration and consultation. (Appendix 3)

Summary of Key Reasons:

■ The combined existing and projected student enrolment at Queen Alexandra Elementary can be accommodated at Nightingale and Grandview Elementary Schools.

■ Queen Alexandra, Grandview, and Nightingale Elementary all have high seismic risk ratings and are in need of seismic mitigation. The seismic mitigation work needed for all three schools has not yet been supported by the Ministry of Education. Consolidating Queen Alexandra's enrolment into Nightingale and Grandview Elementary schools will likely expedite Ministry funding for these schools.

• The Queen Alexandra Elementary buildings will be utilized to provide temporary accommodation for other VSB school communities as they go through seismic construction.

• Closing Queen Alexandra Elementary will result in financial savings for VSB of $667,005 per year in operating costs on an ongoing basis and about $4.52 million in avoided deferred maintenance capital costs.

See Summary Assessment Matrix for Queen Alexandra Elementary School (page 4).

6. IMPLICATIONS OF CLOSING QUEEN ALEXANDRA

A. Educational Implications

Queen Alexandra, Grandview, and Nightingale offer a Kindergarten to Grade 7 program. All students attending Queen Alexandra would be offered an appropriate educational program at either Grandview or Nightingale Elementary School.

B. District Seismic Mitigation Program

To complete the Seismic Mitigation program by 2030 it is necessary to make use of existing school space to provide temporary accommodations for schools that are undergoing seismic construction.

8 Administrative Report on Potential School Closures: Queen Alexandra Elementary The Queen Alexandra Elementary School buildings have been determined to be good candidates to provide temporary accommodation for up to four elementary schools including Cavell, False Creek, Grandview and Beaconsfield

See Appendix 3.

C. Financial Implications

If Queen Alexandra is approved for closure, it is anticipated that this closure would result in the following savings:

• Operating cost savings: There would be a total savings of $667,005 per year in operating costs on an ongoing basis, including facility related costs (e.g. maintenance, building operations), administrative staffing costs (e.g. principal, vice principal, and some support staff), and teaching costs. This would be lower in the year that the school is closed (about $565,000) because there would be some one- time costs associated with closure (e.g. moving costs, consulting costs, costs to mothball the closed school building if it is not immediately leased out or required for temporary accommodation while other schools are being seismically upgraded).

• Capital cost savings: Queen Alexandra Elementary currently has approximately $4.52 million in deferred maintenance costs (i.e. maintenance work on major building components such as the roof, heating, plumbing that is overdue) that could be avoided if the school is approved for closure.

Queen Alexandra Elementary has a high seismic risk. Capital costs associated with the seismic upgrading of Queen Alexandra Elementary would also be avoided (and saved by the Ministry of Education) if Queen Alexandra Elementary is approved for closure.

7. CLOSURE IMPLEMENTATION

If the Board approves the closure of Queen Alexandra Elementary School, the earliest date that the school would be closed is June 30, 2017.

Upon approval of closure, a District Implementation Team will be established. This team will be led by a Director of Instruction and/or Associate Superintendent and will include representation from Employee Services, Facilities and Planning, Learning Services, and Field Services.

The District Implementation Team will be responsible for working directly with the impacted school communities (both school closing and school(s) with which a closed school is being consolidated) to develop and implement a detailed implementation plan.

Responsibilities of the District Implementation Team will include:

1. Student Enrolment and Placement:

If approved for closure, all continuing students enrolled at Queen Alexandra Elementary will be placed at either Grandview or Nightingale Elementary School. Students who reside within the new consolidated Queen Alexandra/Nightingale catchment area will be placed at Nightingale. Students who reside in the new consolidated Queen Alexandra/Grandview catchment will be placed at Grandview Elementary. Students who live outside the newly created catchment areas (e.g. out of catchment students currently enrolled at Queen Alexandra) will be placed at either Nightingale or Grandview Elementary.

Administrative Report on Potential School Closures: Queen Alexandra Elementary 9 Options for Queen Alexandra Elementary students who do not wish to attend Grandview or Nightingale:

• Students who do not wish to attend the school where they are placed may submit a cross boundary application to the school(s) they wish to attend. Cross boundary applications are accepted in February for placement in September of the next school year. Placements are offered based on available space and guidelines as outlined in Board policy.

For further details see admission rules and guidelines which can be found in the VSB Admission and School Choice Policy: https://www.vsb.bc.ca/district-policv/iecc-r-student-admission-and-school-choice- regulatton-0

2. Supporting Students: The district has well developed structures in place to ensure student transitions between annexes and main schools and between elementary and secondary schools are successful. These structures provide a framework for supporting students in successful transitions in the event of a school closure. Opportunities will be provided for students and their families to learn about and to visit the school where they will be attending. Transition planning will also include structured opportunities for the teachers and staff to share specific information regarding student learning needs, strengths, and programming. Specific plans to support any vulnerable students who find transition especially challenging will be developed.

3. Programs and Services: Every school has varied, and often unique, programs and services. As part of the consultation process, the district will hear from the school community about the programs and services specific to the school. The District Implementation Team will work with the school community to determine the possibility of continuing to offer these programs and services within receiving school communities.

4. District Choice and Special Education Programs: There are no district choice programs at Queen Alexandra, Grandview, or Nightingale Elementary schools. Nightingale currently houses a district special education program, SEAD (Social Emotional Academic Development). It is anticipated that the SEAD program will need to be relocated if Queen Alexandra is approved for closure. It is proposed that this program will move to Laura Secord Elementary School should Queen Alexandra be approved for closure.

Note: The catchment area for District Choice and Special Education programs is all of Vancouver. Programs are routinely relocated to balance program distribution and accessibility across the district and to ensure space is available for catchment students. Students enrolled in these programs do not have continuing status at the school where the program is located.

5. Out of School Care Programs: The district recognizes the critical role that out of school care programs provide in any community. Out of school care programming is currently provided at Grandview, Nightingale, and Queen Alexandra.

The out of school care program for Queen Alexandra Elementary is licensed for 25 spaces and is housed in the portable on the southeast corner of the Queen Alexandra site. It is run by Cedar Cottage Neighbourhood House. The district is committed to working with Cedar Cottage and the providers of

10 Administrative Report on Potential School Closures: Queen Alexandra Elementary out of school care programs at Grandview and Nightingale to determine the possibility of maintaining the number of childcare spaces within this community.

6. Supporting VSB Staff: The district recognizes that staff will also be impacted by any decision to close a school. Throughout the process the District Implementation Team will work closely with unions and associations of employees affected by the closure process to provide clear and transparent information and to help minimize uncertainty. All relevant contractual provisions will be followed in consultation with unions and associations.

7. Materials and Equipment: The District Implementation Team will work with the Queen Alexandra Elementary school community to determine if there is any specific equipment (e.g. newly installed playgrounds and/or community gardens) which could be relocated in the event of a closure.

The District Implementation Team will also be responsible for coordinating the packing and moving of all materials and resources in the event of a school closure.

8. Preparing Facilities: The District Implementation Team will work with schools which are going to be receiving students as the result of a school closure, in order to determine what modifications and/or alterations to the facility are required to support increased student numbers and to ensure the facility is ready to provide for educational program delivery.

8. RECOMMENDATION

Queen Alexandra Elementary School meets Board policy regulation (FL-R: School Closures) requirements and Level One Long Range Facility Plan factors. It has been reviewed for Level Two Long Range Facility Plan Factors.

Therefore, it is recommended that Queen Alexandra Elementary School be considered for closure and proceed to public consultation as outlined in Board Policy Regulation FL-R: School Closures.

Administrative Report on Potential School Closures: Queen Alexandra Elementary 11 Appendices

Appendix 1: Detailed Information about Queen Elizabeth Annex School

Appendix 2: Detailed Evaluation of Enrolment for a Consolidated Queen Elizabeth Annex and Queen Elizabeth Elementary

Appendix 3: Review and Assessment of LRFP Level Two Factors

Appendix 4: LRFP School Closure Implementation Considerations

12 Administrative Report on Potential School Closures: Queen Alexandra Elementary Appendix 1

APPENDIX 1: DETAILED INFORMATION ABOUT QUEEN ALEXANDRA ELEMENTARY

A. Location and Context Address: 1300 E. Broadway, Vancouver, BC V5N 1V5 Site size: 1.04 hectares (2.57 acres)

Figure 1: Current Catchment Area Map for Queen Alexandra Elementary

W KING ED.JARD A

Buildings:

Figure 2: Existing Building on the Queen Alexandra Elementary School Site*

Building Area Year Year Use Usage s'. m Constructed Renovated School 3,798 School 1909 1961

* There is also a portable that houses an out of school care program run by Cedar Cottage

Administrative Report on Potential School Closures: Queen Alexandra Elementary 13 Figure 3: Aerial Photograph of Queen Alexandra Elementary School Site

B. Enrolment History

Fee paying International students are not included in these enrolment numbers.

14 Administrative Report on Potential School Closures: Queen Alexandra Elementary Appendix 1

Figure 4: Bar Graph Representing Enrolment at Queen Alexandra Elementary (2006-07 to 2015-16)

Queen Alexandra Elementary Enrolment History

300

250

200

150

100

0 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 ■ Queen Alex 271 254 236 199 175 181 181 194 186 193

C. Enrolment Analysis

Figure 5: Where Students Who Attend Queen Alexandra Elementary Live (Regular Program) (2015-16)

Queen Alexandra 60 Grandview 37 Britannia 13 Secord 9 Out of District — Surrey 8 Selkirk 7 Strathcona 7 Dickens 6 Beaconsfield 5 Maquinna 4 Norquay 4 Other VSB Schools' 33 Total in catchment 60 (31%) Total out of catchment 133 (69%)

Administrative Report on Potential School Closures: Queen Alexandra Elementary 15 Figure 6: Where School Aged VSB Students Living in the Queen Alexandra Elementary Catchment Attend School (Regular Programs) (2015-16) Queen Alexandra 60 Dickens 15 Secord 14 Mount Pleasant Britannia 6 Queen Victoria Annex 4 Other VSB Schools* 22 Total 128

Figure 7: Number of Queen Alexandra Elementary Catchment Students in District Choice Programs (e.g. French Immersion) (2015-16) Number of Queen Alexandra Catchment Students 60 in District Choice Programs in other VSB Schools

Figure 8: Information on Queen Alexandra Elementary Student Population (2015-16) English Language Learners 77 Aboriginal Ancestry 79 Students with Special Needs Designation 45 Refugees 0

Figure 9: International Education Students (2015-16) .

International Students

Note for Figures 5 and 6:

* There are 3 or fewer students from each of the schools which comprise this grouping.

D. Projected Enrolment

The VSB uses enrolment projections provided by Baragar Infosystems. The VSB provides Baragar with enrolment data annually. Baragar uses VSB enrolment data and the following factors to project future enrolment.

■ Number of births • Migration • Housing yield • Participation rate

Enrolment projections are updated annually.

16 Administrative Report on Potential School Closures: Queen Alexandra Elementary Appendix 1

Figure 10: Enrolment Projections for Queen Alexandra (2016-17 and 2030-31)

Year 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030

Enrolment 192 192 192 190 189 187 194 196 195 193 195 197 198 199 199

E. Operating Capacity

Queen Alexandra Elementary has an operating capacity of 271 student spaces.

F. Capacity Utilization

Capacity utilization is the ratio between student enrolment and operating capacity. Fli ure 11: Exist' 2015-16 and Pro ected 2016-17 to 2030-31 Ca acit Utilization at Queen Alexandra Elernenta Year 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Enrolment 193 192 192 192 190 189 187 194 196 195 193 195 197 198 199 199 Operating 271 271 271 271 271 271 271 271 271 271 271 271 271 271 271 271 Ca ad Utilization 71% 71% 71% 71% 70% 70% 69% 72% 72% 72% 71% 72% 73% 73% 73% 73%

G. Building Condition

VSB measures the condition of the building using an indicator called the Facility Condition Index (FCI), which is a ratio that represents the deferred maintenance costs (i.e. maintenance work on major building components such as the roof, heating, plumbing that is overdue) divided by the replacement cost of the building. A high FCI indicates a building with a high level of deferred maintenance.

Queen Alexandra Elementary has an FCI of 0.57 which indicates that the cost to address all of the outstanding maintenance items would be approximately 57% of the cost to build a new school.

Figure 12: Facility Condition Index Information (2015-16)

Queen Alexandra Elementary Average for All 77 Elementary Schools Average for All 110 Schools in the in the District District

FCI (2015.16) 0.57 0.42 0.48

H. Seismic Condition

A seismic evaluation of all schools was completed in 2004. Each building was divided into seismic blocks as defined by the Vancouver Building Bylaw and then rated in terms of its seismic risk. A school can be made up of different blocks with different ratings, but the highest rated block is generally used when speaking of the building's overall rating.

Administrative Report on Potential School Closures: Queen Alexandra Elementary 17 There are five possible seismic risk ratings:

• High 1 (H1) - most vulnerable structure at highest risk of widespread damage or structural failure; not reparable after a seismic event. Structural and non-structural seismic upgrades are required.

• Low (L) - least vulnerable structure; would experience isolated damage and would probably be reparable after a seismic event. Non-structural upgrades may be required.

The overall seismic rating for Queen Alexandra Elementary is High ("H1").

The seismic mitigation for Queen Alexandra Elementary has not yet been supported by the Ministry of Education.

18 Administrative Report on Potential School Closures: Queen Alexandra Elementary Appendix 2

APPENDIX 2: DETAILED EVALUATION OF ENROLMENT FOR A CONSOLIDATED QUEEN ALEXANDRA/GRANDVIEW AND QUEEN ALEXANDRA/ NIGHTINGALE

If approved for closure, the Queen Alexandra catchment will be partly consolidated with the Grandview catchment and partly consolidated with the Nightingale catchment.

The Queen Alexandra catchment will be divided along Clark Drive with the eastern portion becoming part of Grandview and the western portion becoming part of Nightingale.

Figure 13: Consolidated QA/Grandview and QA/Nightingale Catchment

W KING EDIfARD AV

A. Operating Capacity

Figure 14: Operating Capacity of Grandview and Nightingale Grandview 205 Nightingale 364

Administrative Report on Potential School Closures: Queen Alexandra Elementary 19

B. Operating Capacity and Classroom Space

Fi ure 15: 2017-18 Enrolment, •0 eratin Casacit Enrollin Classrooms Projected Number of Projected Number of Classrooms Consolidated Operating Available School Site needed for Enrolling Enrolment Capacity Enrolling (2017.18) 2017.18 Classrooms

Consolidated Grandview & 188 205 9 9 Queen Alexandra

Consolidated Nightingale & 348* 364 16 16 Queen Alexandra

*This projection assumes the District SEAD program is relocated to another Elementary School.

C. Enrolment Projections

• Number of births • Migration • Housing Yield. • Participation rate

Enrolment projections are updated annually.

Figure 16: Projected Enrolment-Consolidated Queen Alexandra/ Grandview Catchment

Year 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030

Consolidated Queen 188 189 187 180 179 187 193 194 195 198 198 198 198 198 Alex/Grandview

Ft • ure 17: Pro ected Enrolment- Consolidated Queen Alexandra/ Ni•htinfiale Year 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030

Consolidated Queen Alexandra/ 348 353 369 373 394 402 409 411 413 420 419 419 419 420 Nightingale

20 Administrative Report on Potential School Closures: Queen Alexandra Elementary Appendix 2

D. Projected Capacity Utilization

Figure 18: Consolidated Queen Alexandra/ Grandview Catchment Year 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Consolidated Queen Alex/ 188 189 187 180 179 187 193 194 195 198 198 198 198 198 Grandview Operating 205 205 205 205 205 205 205 205 205 205 205 205 205 205 Capacity

Utilization 92% 92% 91% 88% 87% 91% 94% 95% 95% 97% 97% 97% 97% 97%

Figure 19: Consolidated Queen Alexandra/Nightingale Catchment

Year 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Consolidated m. Queen 348 353 369 373 394 402 409 411 413 420 419 419 419 420 AiexINightingale Operating 364 364 364 364 364 364 364 364 364 364 364 364 364 364 Capacity Utilization 96% 97% 101% 102% 108% 110% 112% 113% 113% 115% 115% 115% 115% 115%

Note 1:

A large portion of the current student population at Queen Alexandra (132 out of 193 students) do not currently reside within the catchment area. In addition, 67 (45%) of the students who attend Grandview and 65 (31%) of the students who attend Nightingale live outside the school catchment area. It is significant to note that 218 of the students attending these three schools are cross boundary students who reside in catchments outside of the areas served by Queen Alexandra, Grandview, and Nightingale.

Current enrolment projections factor in current levels of cross boundary enrolment. It is possible to reduce enrolment, over time, by limiting new cross boundary intake. For the 2016-17 school year, Queen Alexandra, Grandview, and Nightingale have admitted 24 Kindergarten cross boundary applicants from outside of the areas served by the three catchments.

Reducing cross boundary intake by only 10 students per year at a consolidated Queen Alexandra/Nightingale Elementary could result in a decline of 50 students over a five year period. This would result in an adjusted projection for a consolidated Queen Alexandra/Nightingale of 344 students in 2021-22.

Note 2:

VSB staff meet quarterly with City of Vancouver staff to share information on major planning initiatives and discuss the status of local area planning programs. VSB staff have been monitoring the Grandview Woodlands Plan and high rise developments in the Queen Alexandra/Nightingale catchments.

The City of Vancouver also provides annual development information to VSB Planning staff. Information from the City includes development addresses, project status on rezonings, development permits issued, residential tenure (strata or rental), number of residential units, bedroom counts if available and

Administrative Report on Potential School Closures: Queen Alexandra Elementary 21 number of floors. The majority of projects are based on an average project schedule of approximately 3- 5 years from initial application to occupancy.

It has been determined that any VSB enrolment increase from local development projects can be addressed within the consolidated Queen Alexandra/Nightingale/Grandview catchment through available capacity and management of enrolment as noted in Section E.

E. Managing Changing Enrolment Patterns

The district has several approaches to manage enrolment at consolidated Queen Alexandra/Grandview and Queen Alexandra/Nightingale schools in future years should enrolment growth differ from projections:

• Management of Enrolment: Limiting or restricting new non-catchment admissions to Nightingale and Grandview will greatly decrease enrolment demand upon the two consolidated school sites. There are currently 218 students in attendance at the three school sites who reside outside of the catchment areas serviced by these schools.

• Adding Enrolling Space: Grandview Elementary has a large playing field where it would be possible to add classroom space by installing portable classrooms on site. In addition, both Grandview and Nightingale are projects requiring seismic upgrading. It may be possible to add additional enrolling classroom space to one or both sites during seismic mitigation work in order to increase capacity if required and/or to incorporate plans for a future addition to one or both sites.

• Relocating the Strong Start Program: If numbers warrant, the district could choose to relocate the Strong Start program at Nightingale to another VSB school site. This would free up an additional enrolling classroom space at Nightingale.

• Reopening Queen Alexandra: It is proposed that Queen Alexandra School be used to provide temporary accommodation for other schools going through seismic mitigation. The district could consider reopening the school for catchment enrolment if required.

22 Administrative Report on Potential School Closures: Queen Alexandra Elementary Appendix 3

APPENDIX 3: REVIEW AND ASSESSMENT OF LRFP LEVEL TWO FACTORS

A. Geographical Considerations

Queen Alexandra's catchment would be partly consolidated with Grandview and partly consolidated with Nightingale.

Distance between schools (based on Google routes):

Figure 20: Distance between schools (based on Google routes)

School under Receiving Walking Distance between Walking Time between Driving Driving closure schools Schools Schools Distance Time consideration

Queen Nightingale 1.5 km 20 min 2.2 km 6 min Alexandra Grandview 750 m 10 min 750 m 3 min

Current Maximum Distance Within Catchment:

■ Queen Alexandra: 0.8 Km ■ Nightingale: 0.8 Km • Grandview: 0.7 Km

Proposed Maximum Distance for Consolidated Catchment:

• Nightingale: 1.3 Km • Grandview: 1.1 Km

VSB Elementary School Distance for Catchment:

• Average VSB catchment distance: 1.3 Km ■ Maximum VSB catchment distance: 2.6 Km

Transit:

Public transit is readily accessible along Broadway connecting Nightingale and Queen Alexandra school communities.

Bus service within a 5-10 minute walk of Queen Alexandra, Nightingale and Grandview Elementary:

Administrative Report on Potential School Closures: Queen Alexandra Elementary 23

Figure 21: Bus Service within a 5-10-minute walk from Queen Alexandra or Grandview School Name Route Route Name BDRY/COMM-BWY/GRAN/ALMA/UBC, Queen Alexandra KNIGHT/DOWNTOWN,UBCIVCC STATION, 009 022 084 099 008 020 Elementary COMMERCIAL-BROADWAY/UBC (B-LINE), FRASER/DOWNTOWN,VICTORIA/DOWNTOWN

BDRY/COMM-BWY/GRAN/ALMA/UBC, Grandview 009 020 022 084 099 VICTORIA/DOWNTOWN, KNIGHT/DOWNTOWN, UBC/VCC Elementary STATION, COMMERCIAL-BROADWAY/UBC (B-LINE)

MAIN/DOWNTOWN, FRASER/DOWNTOWN, Nightingale BDRY/COMM-BWY/GRAN/ALMA/UBC, 003 008 009 019 084 099 Elementary METROTOWN STN/STANLEY PARK, UBC/VCC STATION, COMMERCIAL-BROADWAY/UBC (B-LINE)

Major Roadways Queen Alexandra Elementary is located on one of the busiest intersections in Vancouver (Broadway and Clark Drive).

Figure 22: Map of Queen Alexandra, Nightingale and Grandview Elementary catchments. Blue dots are traffic signals. Green lines are bikeways.

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24 Administrative Report on Potential School Closures: Queen Alexandra Elementary Appendix 3

B. Seismic Rating

Buildings are broken up into seismic blocks as defined by the Vancouver Building Bylaw. In 2004, APEG (Association of Professional Engineers) rated each block of school. A school can be made of several blocks of different risk ratings. The highest rated block generally is used when speaking of the buildings overall rating.

Administrative Report on Potential School Closures: Queen Alexandra Elementary 25

Figure 23: Seismic Rating Block Plans

QUEEN ALEXANDRA THE OVERALL ELEMENTARY SEISMIC RATING FOR QUEEN ALEXANDRA

ELEMENTARY IS BLOCK 1 1908/1910 H2

BLOCK 2 1947 BLOCK 3 HI 1961 M L rL

GRANDVIEW ELEMENTARY THE OVERALL SEISMIC

RATING FOR BLOCK 3 1973 BLOCK 2 GRANDVIEW H3 1932 ELEMENTARY IS M

BLOCK 4 1973 H3 BLOCK 1 1926 H1

NIGHTINGALE THE OVERALL ELEMENTARY BLOCK 2 SEISMIC 1953 1 STOREY RATING FOR H1 NIGHTINGALE ELEMENTARY IS

BLOCK 1 1911 3 STOREY it H1

26 Administrative Report on Potential School Closures: Queen Alexandra Elementary Appendix 3

C. School Site Considerations

Figure 24: School Site Information

School Site Area Located Number of Year of School Bike (Ha) Adjacent to Playfields Playground Garden Rack City Park Equipment Queen Alexandra 1.04 no 2015 yes Elementary

Grandview Elementary 1.88 no 1 2012 yes Nightingale Elementary 0.97 no 1 1 2009/2015 yes Source: VSB Planning and Facilities

D. Temporary Accommodation for Seismic Mitigation

If approved for closure, Queen Alexandra Elementary will be utilized to provide temporary accommodation for the Seismic Mitigation Program. The site will be used for the following projects should temporary accommodation be required for the project.

Figure 25: SMP Projects SMP Project Cavell False Creek Grandview Beaconsfield

Queen Alexandra Elementary is a good site for temporary accommodation for the following reasons:

■ It is located on the east/central side of Vancouver where there are a high concentration of seismic projects ■ It is a K-7 facility which allows it to meet all the requirements of an incoming elementary school ■ It is easily accessed by vehicle from Broadway and Clark Drive • The school site could accommodate portables if needed for larger projects

E. Deferred Maintenance and Operating Costs

Deferred Maintenance Costs

Deferred Maintenance represents the cost of overdue maintenance of major building components (roof, heating, plumbing). Queen Alexandra Elementary current has deferred maintenance projects that total $4.52 million.

Queen Alexandra Elementary currently has an FCI of 0.57 which indicates that the cost to address all of the outstanding maintenance items would be approximately 57% of the cost to build a new school.

Administrative Report on Potential School Closures: Queen Alexandra Elementary 27

Figure 26: F.C.I - Queen Alexandra

Facility Condition Index (FCI) All Systems 11Average Elementary 1.2 11 Queen Alexandra Elementary 1

0.8

0.6

0.4

0.2

Current 2021 2028 2030 (2016)

Figure 27: Deferred Maintenance - Queen Alexandra

Deferred Maintenance (All Systems) $ millions

—Queen Alexandra Elementary —Average Elementary

$9 $8 $7 $6 $5 $4 $3 $2 $1 $- Current (2016) 2021 2028 2030

Operating Costs

Operating cost savings are facilities and administrative staffing related costs that are directly related to an individual school and could be saved if the school is no longer operated.

Facilities related costs would be related to maintenance and operations of the building. Administrative staffing related costs are for the principal, vice principals and office staff. In some cases, it is estimated that teaching staffing costs can also be saved through the consolidation of sites.

28 Administrative Report on Potential School Closures: Queen Alexandra Elementary Appendix 3

Cost savings in the graph below are represented on a per student basis.

There would be some additional efficiencies gained in funds spent from the Annual Facilities Grant. Cost savings from the AFG would be re-directed to assist in the maintenance of other schools.

Figure 28: Operating Cost Savings — Queen Alexandra

Cost Savings Per Student ($) 1,400

1,200 1,000 Average Elementary 800

600

400 Queen Alexandra 200 Elementary

Maintenance & Operations & Utilities Adminstration & Teaching Construction Support

Figure 29: Operating Cost Savings

Average Elementary Cost Average Elementary Cost Savings / Square Foot = $10.56 Savings / Student = $1,463.83 Cost Savings / Square Foot = $15.33 Cost Savings / Student = $3,455.98

Savings b Grout FTE Costs Operating Fund Maintenance & Construction $ 71,649 Operations & Utilities 2.10 $159,671 Administration & Support 5.00 $236,277 Teaching 2.13 $199,407 Cafeteria - TOTAL ONGOING SAVINGS 9.23 $667,005 AFG Efficienc $57,009

Other Cost Considerations* Mothball Costs $(47,860) One-Time Closing Costs $(53,792)

*Other Cost Considerations:

*Other costs that need to be considered are the one-time funds required to complete the closure of a building. These costs would include the moving of furniture & equipment and other consulting costs required to complete the closure process.

Administrative Report on Potential School Closures: Queen Alexandra Elementary 29 If a closed school is not immediately leased out or required for temporary accommodation further costs may be incurred for building maintenance and security.

F. Supports for Vulnerable Students and Families

The SSI is a percentage calculated by dividing the number of students attending a school who are either in the care of MCFD and/or whose families are on Income Assistance by the total enrollment of the school.

Queen Alexandra and Grandview are Tier 1 schools; Nightingale is a Tier 2 school.

Figure 30: Enhanced Services

Name Enhanced Service Level Queen Alexandra Tier 1 Grandview Tier 1 Nightingale Tier 2

Figure 31: Enhanced Services and Community Link Supports

Queen Alexandra Elementary (Tier 1) Resource Transition Teacher 0.40 FTE CST YFW 0.20 FTE Community Targeted Grant $6,250 LINK Partnership Agreement Other Sights for Artists' Projects

Partnership Agreement Tides Canada

Meal Programs Universal Hot Breakfast and Hot Lunch SSA 2.00 FTE Enhanced Services SSA (ECE) 1.00 FTE Staff SSB (YFW) 1.00 FTE Literacy Teacher 1.00 FTE

30 Administrative Report on Potential School Closures: Queen Alexandra Elementary Appendix 3

Identifying and Supporting Vulnerable Students and Families

Within any community there are individual students and families who may be more impacted by significant change like school closure.

G. Educational and Social Impacts of School Closure on Vulnerable Communities

It is important that the Board take a thoughtful approach in assessing how students and families who may fall into the category of vulnerability could be impacted by school closure.

Experience would indicate that vulnerable students tend to have more difficulty with change and transitions, however it is difficult to determine and state with any certainty what the long term educational and social effects of an actual school closure would be on these students and families. Vulnerable students tend to be more reliant on the relationships established in their existing schools than students who are not considered vulnerable. It would be important to consult with those who work most closely with vulnerable students in order to determine what impacts might occur and what would be necessary in order to mitigate potential disruption to the educational and social experience of these students and families.

Administrative Report on Potential School Closures: Queen Alexandra Elementary 31 Appendix 4

APPENDIX 4: LRFP SCHOOL CLOSURE IMPLEMENTATION CONSIDERATIONS

As part of the consultation process on any school identified for closure consideration staff will be seeking input and information from the school community on key implementation considerations.

A. Enhanced Services & Community Link

Enhanced Services and Community Link supports are allocated annually based upon students who attend a school.

In the event of a school closure, those services and supports would remain in place for one transition year. Following the transition year, allocation of services and supports would be reevaluated as occurs for all Vancouver schools.

B. School and Community Programs and Supports

As part of the consultation process, the district will hear from the school community about the programs and services specific to the school. The District Implementation Team will work with the school community to determine the possibility and logistics of continuing to offer these programs and services.

Strong Start:

Currently there is a Strong Start Program located at Queen Alexandra Elementary. This program will be relocated should it be determined that Queen Alexandra Elementary will close. The district is exploring placement of this program at either Secord Elementary or Queen Victoria Annex as it would continue to provide service to this area of Vancouver in either location.

There is a Strong Start at Nightingale Elementary using one of the enrolling classroom spaces. It is intended that this program continue to be housed at Nightingale.

Other:

■ SEAL Program (social, emotional, academic learning)

■ Cause We Care

• Science World

• Vancouver Opera

• Vancouver Art Gallery

■ St. James School

■ Backpack Buddies

• UBC Learning Exchange Program

• Kidsafe

■ Go Girl (Big Sisters)

• Sarah McLachlan School of Music

32 Administrative Report on Potential School Closures: Queen Alexandra Elementary Appendix 4

• Art Program (Emily Carr)

• York House Tutoring

• Arts Umbrella

• Adam's Apples

• Writer's Exchange

• Game On (Big Brothers)

• On Stage Drama

• UBC Right to Play

• Heart of the City (Piano Program)

• Mum 2 Mum

• Healthy Fox (Healthy Living Society)

• Wishing Tree (resource program for families in need of food, clothing)

C. Out of School Care Programs

All three schools within this area offer out of school care programming. The programs offered at Nightingale and Grandview will not be impacted by the closure of Queen Alexandra Elementary.

The district is committed to working with the service providers in order to determine how to maintain the current number of out of school care seats. It may be possible to add spaces to programs currently in existence at Grandview and Nightingale.

The district will also work with Cedar Cottage, who operates the program in a portable at Queen Alexandra, in order to identify options regarding continued service delivery.

Licensed Space School Childcare Type Spaces . _ Occupied Queen 25 school age portable Cedar Cottage Neighbourhood House Alexandra

Nightingale 44 school age play areas Mount Pleasant Neighbourhood House

preschool, daycare Britannia Community Services Centre Society and BC Grandview 95 portables and school age Aboriginal Childcare Society

D. Rentals

There are a number of rental groups who make use of space a Queen Alexandra Elementary.

The district will work with rentals at Queen Alexandra should they be impacted by closure in order to identify an alternate location.

Rentals at Nightingale and Grandview will not be impacted by the closure of Queen Alexandra.

Administrative Report on Potential School Closures: Queen Alexandra Elementary 33 Appendix 4

E. District Programs

Special Education

Nightingale currently houses a district special education program, SEAD (Social Emotional Academic Development). It is anticipated that the SEAD program will need to be relocated. The proposed location for this program is Laura Secord Elementary School, should Queen Alexandra School be approved for closure.

District Choice

There are no district choice programs at Nightingale, Grandview, or Queen Alexandra schools.

F. Partnerships

Partnerships are defined as shared use/cost agreements between the VSB and a third party. These are not the same as rentals.

There are no formal partnership agreements at Queen Alexandra Elementary.

G. Individualized support

The district will work directly with school communities to identify students and families within the school community who may require additional supports and services.

34 Administrative Report on Potential School Closures: Queen Alexandra Elementary Administrative Report Schools Considered for Potential Closure

_•_ Sir Guy Carleton Elementary School 3250 Kingsway, Vancouver, BC V5R Table of Contents SCHOOL SUMMARY GRAPHIC ..3 ASSESSMENT MATRIX 4 IMPORTANT NOTE 5 1. WHY VSB IS CONSIDERING THE CLOSURE OF SCHOOLS 6 2. NEXT STEPS IN THE DECISION MAKING PROCESS 8 3. WHERE WOULD CARLETON STUDENTS GO TO SCHOOL? 8 4. WHEN WOULD CARLETON CLOSE? 8 5. WHY WAS CARLETON IDENTIFIED FOR POSSIBLE CLOSURE? 8 6. IMPLICATIONS OF CLOSING CARLETON ELEMENTARY 9 A. Educational Programing 9 B. District Seismic Mitigation Program 9 C. Financial Implications 10 7. CLOSURE IMPLEMENTATION 10 8. RECOMMENDATION 12 APPENDIX 1: DETAILED INFORMATION ABOUT CARLETON ELEMENTARY SCHOOL 14 A. Location and Context 14 B. Enrolment History 15 C. Enrolment Analysis 17 D. Projected Enrolment 18 E. Operating Capacity 18 F. Capacity Utilization 18 G. Building Condition 19 H. Seismic Condition 19 APPENDIX 2: DETAILED EVALUATION OF ENROLMENT FOR CONSOLIDATED CARLETON/CUNNINGHAM & CARLETON/MACCORKINDALE 21 A. Operating Capacity 22 B. Operating Capacity & Classroom Spaces 22 C. Enrolment Projections 22 D. Managing Changing Enrolment Patterns 23 APPENDIX 3: REVIEW AND ASSESSMENT OF LRFP LEVEL TWO FACTORS 25 A. Geographical Considerations 25 B. Seismic Rating 27 C. School Site Considerations 29 D. Temporary Accommodation for Seismic Mitigation 29 E. Deferred Maintenance and Operating Costs 29 F. Supports for Vulnerable Students and Families 32 G. Educational and Social Impact of School Closure on Vulnerable Communities 33 APPENDIX 4: LRFP SCHOOL CLOSURE IMPLEMENTATION CONSIDERATIONS 35 A. Enhanced Services and Community Link 35 B. School and Community Programs and Supports 35 C. Out of School Care Programs 35 D. Rentals 35 E. District Programs 36 F. Partnerships 36 G. Individualized support 36 APPENDIX 5: AUGUST 19TH FIRE DAMAGE 37 A. Part 1: Brick Building Fire Damage Considerations 37 B. Part 2: Government Self-Insurance Program 37 C. Part 3: Off-Site Student Location Options 37 D. Part 4: Fire Damage Impact on School Closure Process 39 E. Part 5: Consolidation of the Carleton Catchment with MacCorkindale and Cunningham 39

2 Administrative Report on Potential School Closures: Sir Guy Carleton Elementary

OVERALL Sir Guy Carleton SEISMIC Elementary School RATING HIGH BLOCK 1 H2 BLOCK 4 M BLOCK 2 H1 BLOCK 5 H2 BLOCK 3 H1 GRADES K 7

ENROLMENT & UTILIZATION: CURRENT AND PROJECTED (BASED ON OPERATING CAPACITY OF 481)

Present day 2015/2016 304 x 1 Um 1-163% Projected 2016/2017 277 x i Alififi - 58% In fifteen years 2030 289 x 1 AAfifi - 60%

WILL BE USED BUDGET IMPACT: FOR TEMPORARY COST SAVINGS ACCOMMODATION: IF APPROVED FOR CLOSURE

Potential Ongoing Operating Savings per Year STUDENT PLACEMENT UPON CLOSURE: $541,402

CARLETON Deferred Maintenance Savings ELEMENTARY CUNNINGHAM ELEMENTARY

MACCORIUNDALE ELEMENTARY $5.53 MILLION

Administrative Report on Potential School Closures: Sir Guy Carleton Elementary 3 ASSESSMENT MATRIX

Assessment Carleton Elementary School Conclusion

Board Policy Requirements for Closure • Students can be reasonably accommodated in other local schools. • Students can be provided with access to appropriate educational programs.

Level One Factors for Closure Consideration • Catchment and non-catchment students can be accommodated in local schools. ■ Projected future student enrolment of new catchment can be accommodated.

Level Two Factors for Closure Consideration Reviewed and Assessed • Consolidated catchment areas below VSB elementary walk distance • No new crossings of major arterial roadways created ■ Transit routes and pedestrian crossing information outlined • Seismic Ratings: Carleton High 1, Cunningham High 1, MacCorkindale High 2 • Carleton will be used to provide Temporary Accommodation • Carleton Elementary is a Tier 3 school and receives some Enhanced Services ■ Closing Carleton would result in operating cost savings of $541,402 per year • Closing Carleton would result in $5.53 million in avoided deferred maintenance capital costs

4 Administrative Report on Potential School Closures: Sir Guy Carleton Elementary

IMPORTANT NOTE

On August 19, 2016 a fire occurred at Sir Guy Carleton Elementary school that caused extensive structural and water damage to the brick building. Carleton School consists of five free-standing buildings (brick building, yellow wood frame building, gymnasium, and two leased by Green Thumb). All major services for the three buildings are contained within the brick building, including fire alarm, public address systems, building intruder security, hydro, and heat. As of the publication date of this report, it is unclear if or when these critical building systems can be brought online.

The information contained within this report reflects Carleton Elementary School prior to the fire taking place. Detailed information on the impact of the fire is provided in Appendix 5 of this report.

Administrative Report on Potential School Closures: Sir Guy Carleton Elementary 5 1. WHY VSB IS CONSIDERING THE CLOSURE OF SCHOOLS

By reducing the number of operating schools:

2. Significant deferred maintenance costs will be saved, allowing more funds to be directed to upgrading operating schools thus improving the overall condition of school facilities.

4. Temporary accommodation sites will be identified increasing the speed and efficiency of the seismic work and supporting the completion of the Seismic Mitigation Program by 2030.

6 Administrative Report on Potential School Closures: Sir Guy Carleton Elementary transparent decision making. The district will work closely with impacted school communities to develop a detailed plan and process specific to each community.

It is the intent of this report to provide the Board, school communities and the public with clear and detailed information to support discussion, consultation, and decision making. The school report contains the specific information for each school required by Board Policy FL-R: School Closure and as outlined in the Long Range Facility Plan (Section 4.3). In addition information is provided on implementation considerations (LRFP, Section 4.3).

Champlain Heights Annex at 7835 Champlain Crescent. • McBride Annex at 4750 St. Catherines Street. • Queen Elizabeth Annex at 4275 Crown Street. • Tecumseh Annex at 1551 E. 37th Avenue. • Admiral Seymour Elementary School at 1130 Keefer Street. • Dr. A.R. Lord Elementary School at 555 Lillooet Street. • Graham D. Bruce Elementary School at 3633 Tanner Street. • Pierre Elliott Trudeau at 449 E. 62nd Avenue. • Queen Alexandra Elementary at 1300 E. Broadway.

• Sir Guy Carleton at 3250 Kingsway. • Britannia Secondary School at 1001 Cotton Drive. • Gladstone Secondary School at 4105 Gladstone Street. An explanation of the process used in determining the schools identified on the preliminary list is outlined in the "Strategic Report: Potential School Closures".

Administrative Report on Potential School Closures: Sir Guy Carleton Elementary 7

2. NEXT STEPS IN THE DECISION MAKING PROCESS

In September 2016 the Board will determine whether Carleton Elementary should be considered for closure as per Board policy FL-R: School Closures.

If the Board determines that Carleton Elementary should be considered for closure, consultation with the school community will occur during October and November of 2016.

A fair consideration of the community's input.

Consideration of future enrolment growth in the district.

Consideration of alternate community uses for all or part of the school.

As part of the consultation process staff will be seeking input and information from the school community to guide further development of an implementation plan. Appendix 4 outlines Long Range Facilities Plan implementation considerations for Carleton Elementary.

The Board will make a final decision regarding school closure in December 2016 following public consultation.

3. WHERE WOULD CARLETON STUDENTS GO TO SCHOOL?

If the Board decides to close Carleton Elementary all continuing students currently attending Carleton will be offered an educational program at Cunningham or MacCorkindale Elementary Schools.

The current Carleton catchment would be divided along 41st Avenue/Joyce Street. The western portion of the Carleton catchment will be consolidated with Cunningham Elementary and the eastern portion with MacCorkindale Elementary.

4. WHEN WOULD CARLETON CLOSE?

If approved for closure the earliest that Carleton Elementary would be closed is June 30, 2017.

5. WHY WAS CARLETON IDENTIFIED FOR POSSIBLE CLOSURE?

Carleton Elementary School meets Board Policy Regulation FL-R: School Closure:

1. Students from Carleton can be reasonably accommodated at Cunningham and MacCorkindale Elementary. (Appendix 2)

2. Carleton students can be provided with access to appropriate educational programs at Cunningham and MacCorkindale. (Appendix 2)

8 Administrative Report on Potential School Closures: Sir Guy Carleton Elementary Carleton meets Level One Factors for Closure Consideration as outlined in the Long Range Facilities Plan:

1. All continuing students at Carleton (in and out of catchment) can be accommodated at Cunningham and MacCorkindale elementary.

(Appendix 2)

2. Projected future student enrolment within the consolidated Carleton/Cunningham and Carleton/MacCorkindale catchment area can be accommodated at Cunningham and MacCorkindale.

(Appendix 2)

Carleton was reviewed and assessed for Level Two Factors for Closure Consideration as outlined in the Long Range Facilities Plan. Based on this review it was determined that Carleton Elementary should proceed to closure consideration and consultation. (Appendix 3)

Summary Rationale:

• The combined existing and projected student enrolment at Carleton Elementary can be accommodated at Cunningham Elementary and MacCorkindale Elementary.

• All three schools offer a regular K to Grade 7 program.

• Carleton, Cunningham, and MacCorkindale Elementary all have high seismic risk ratings and are in need of seismic mitigation. Consolidating Carleton Elementary enrolment into Cunningham and MacCorkindale may expedite the approval process for Cunningham and MacCorkindale.

• Carleton Elementary will provide temporary accommodation for other VSB schools undergoing seismic construction.

• Closing Carleton Elementary will result in financial savings for VSB of $541,402 per year in operating costs on an ongoing basis and $5.53 million in deferred maintenance capital costs.

See Summary Assessment Matrix for Carleton Elementary School. (page 4)

6. IMPLICATIONS OF CLOSING CARLETON ELEMENTARY

A. Educational Programing

Carleton, Cunningham and MacCorkindale Elementary schools offer a regular Kindergarten to grade 7 program. All students currently attending Carleton would be offered an appropriate educational program at Cunningham or MacCorkindale.

See Appendix 2

B. District Seismic Mitigation Program

To complete the Seismic Mitigation Program by 2030, it is necessary to use existing school space to provide temporary accommodations for schools that are undergoing seismic construction.

Administrative Report on Potential School Closures: Sir Guy Carleton Elementary 9

Carleton Elementary has been determined to be a good candidate to provide temporary accommodation for up to five elementary schools including Kingsford-Smith, Grenfell, Renfrew, MacCorkindale, and Champlain Heights.

See Appendix 3

C. Financial Implications

If Carleton Elementary is approved for closure it is anticipated that this closure would result in the following savings:

• Operating cost savings: There would be a total savings of $541,402 per year in operating costs on an ongoing basis, including facility related costs (e.g. maintenance, building operations), administrative staffing costs (e.g. principal, vice principal, and some support staff), and teaching costs. This would be lower in the year that the school is closed (about $405,800) because there would be some one-time costs associated with closure (e.g. moving costs, consulting costs, costs to mothball the closed school building if it is not immediately leased out or required for temporary accommodation while other schools are being seismically upgraded).

• Capital cost savings: Carleton Elementary currently has approximately $5.53 million in deferred maintenance costs (i.e. maintenance work on major building components such as the roof, heating, plumbing that is overdue) that could be avoided if the school is approved for closure.

Carleton Elementary has a high seismic risk. Capital costs associated with the seismic upgrading of Carleton Elementary could also be avoided (and saved by the Ministry of Education) if Carleton Elementary is approved for closure.

See Appendix 3

7. CLOSURE IMPLEMENTATION

If the Board approves the closure of Carleton Elementary the earliest date that the school would be closed is June 30, 2017.

Responsibilities of the District Implementation Team will include:

1. Student Enrolment and Placement:

If approved for closure, all continuing students (both in and out of catchment) enrolled at Carleton Elementary School will be placed at Cunningham or MacCorkindale Elementary School:

Options for Carleton Elementary students who do not wish to attend Cunningham or MacCorkindale:

10 Administrative Report on Potential School Closures: Sir Guy Carleton Elementary ■ Students who do not wish to attend the school where they are placed may submit a cross boundary application to the school(s) they wish to attend. Cross boundary applications are accepted in February for placement in September of the next school year. Placements are offered based on available space and guidelines as outlined in Board policy.

For further Details see admission rules and guidelines which can be found in the VSB Admission and School Choice Policy: https://www.vsb.bc.ca/district-golicv/jecc-r-student-admission-and-school- choice-regylation-0

3. Programs and Services: Every school has varied, and often unique, programs and services. As part of the consultation process, the district will hear from the school community about the programs and services specific to the school. The District Implementation Team will work with the school community to determine the possibility of continuing to offer these programs and services within receiving school communities.

4. District Choice and Special Education Programs: There are no district choice programs operating at Carleton, Cunningham, or MacCorkindale. There are three district special education programs within these school communities:

■ There is a district Social Development program at Carleton. This program would be relocated to MacCorkindale Elementary.

• There are two district Autism programs at Cunningham. These programs would continue to operate at Cunningham if Carleton is approved for closure.

• District Learning staff have some office/work space at Cunningham this would continue to be available for District Learning staff if Carleton is approved for closure.

5. Out of School Care Programs: The district recognizes the critical role that out of school care programs provide in any school community.

The out of school care program at Carleton has been relocated to Collingwood Neighbourhood House for September 2016. There is no out of school care program currently operating on site at

Administrative Report on Potential School Closures: Sir Guy Carleton Elementary 11 Cunningham. The out of school care programs offered at MacCorkindale will not be impacted by the closure of Carleton Elementary as it operates in a portable located on the school grounds.

6. Supporting VSB Staff: The district recognizes that staff will also be impacted by any decision to close a school. The District Implementation Team will work closely with unions and associations of employees affected by the closure process to provide clear and transparent information to help minimize uncertainty. All relevant contractual provisions will be followed in consultation with unions and associations.

7. Materials and Equipment: The District Implementation Team will consult with the Carleton Elementary school community to determine if there is any specific equipment which could be relocated in the event of a closure. (such as community gardens, playground equipment)

The District Implementation Team will also be responsible for coordinating the packing and moving of all materials and resources.

See Appendix 4 for an overview of Long Range Facilities Plan Implementation Considerations for Carleton Elementary.

8. RECOMMENDATION

Carleton Elementary School meets Board policy regulation (FL-R: School Closure) requirements and Level One Long Range Facility Plan factors. It has been reviewed for Level Two Long Range Facility Plan Factors.

Therefore, it is recommended that Carleton Elementary School be considered for closure and proceed to public consultation as outlined in Board Policy Regulation FL-R: School Closures.

12 Administrative Report on Potential School Closures: Sir Guy Carleton Elementary Appendices

Appendix]: Detailed Information about Carleton Elementary School Appendix 2: Current and Projected Enrolment for Consolidated Catchments (Carleton/Cunningham & Carleton/MacCorkindale) Appendix 3: Review and Assessment of LRFP Level Two Factors Appendix 4: LRFP School Closure Implementation Considerations Appendix 5: August 15th Fire Damage

Administrative Report on Potential School Closures: Sir Guy Carleton Elementary 13 33RD AV Address: Site size: Context: A. LocationandContext There are5buildingonthe CarletonElementarySchoolsite.Oneisnotbeing usedforK-7enrolment, CARLETON ELEMENTARYSCHOOL APPENDIX 1: two arebeingusedforK-7 enrolment(brickbuildingandgym),twoareleased to GreenThumbTheatre. Figure 1:CurrentCatchmentAreaMapforCarletonElementary 14 Buildings: DETAILED INFORMATIONABOUT .19TH AV Stk Tecumseh Annex A Annex Selkirk ik

VICTORIA DR 45111 AV Appendix 1:DetailedInformationAboutCarletonElementarySchool Waverly • Administrative ReportonPotentialSchool Closures: SirGuyCarletonElementary 2 0 z 3250 Kingsway,Vancouver,BCV5R5K4 2.44 hectares(6.03acres) KILLARNEY WINDERMERE Grenfell • MacCorkindale • Bruce • 49TH AV

BOUNDARY RD

Appendix 1: Detailed Information About Carleton Elementary School

Figure 2: Existing Building on the Carleton Elementary School Site Use Building Area Usage Year Constructed Year Renovated

s'. m Grades K —7 3,627 school 1912 1,512 Vacant not used 1902 for K-7 221 leased 1896 2013 147 leased 1902 2013 Grades K —7 740 school 1949

Figure 3: Aerial Photograph of the Carleton Elementary Site

B. Enrolment History

Fee paying International students are not included in these enrolment numbers.

Administrative Report on Potential School Closures: Sir Guy Carleton Elementary 15

Appendix 1: Detailed Information About Carleton Elementary School

Figure 4: Bar Graph Representing Enrolment at Carleton Elementary (2006-07 to 2015-16)

Carleton Enrolment History

450

400

350

300

250

200

150

100

0 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 il Carlton 427 421 399 395 379 362 331 309 309 304

Figure 5: 2015-16 Enrolment Breakdown

Student Category Number of Students

Regular Elementary 294

District SPED 10

Total 304

16 Administrative Report on Potential School Closures: Sir Guy Carleton Elementary Appendix 1: Detailed Information About Carleton Elementary School

C. Enrolment Analysis Figure 6: Where Students Who Attend Carleton Elementary Live (Regular Program) (2015-16) Carleton 140 Bruce 68 Grenfell 30 Norquay 11 Burnaby Resident 8 Weir 8 Cunningham 7 Other VSB Schools* 22 Total in catchment 140 Total out of catchment 154 Total 294

Figure 7: Where School Aged VSB Students Living in the Carleton Elementary Catchment Attend School (Regular Programs) (2015-16) Carleton 140 Weir 36 MacCorkindale 23 Grenfell Waverly Norquay 7 Other VSB Schools* 20 Total 244 Figures 6 & 7 * There are 3 or fewer students from each of the schools which comprise this grouping.

Figure 8: Number of Carleton Elementary Catchment Students in District Choice Programs (e.g. French Immersion) (2015-16) Number of Carleton Elementary Catchment Students attending District 13 Choice Programs in other VSB Schools

Figure 9: Information on Carleton Elementary Student Enrolment (2015-16) English Language Learners 162 Aboriginal Ancestry 16 Students with Special Needs Designation 39 Refugees 5

Administrative Report on Potential School Closures: Sir Guy Carleton Elementary 17 Appendix 1: Detailed Information About Carleton Elementary School

Figure 10: International Student Enrolment (2015-16)

International Students

D. Projected Enrolment

Baragar uses VSB enrolment data and the following factors to project future enrolment.

• Number of births

• Migration

• Housing yield

• Participation rate

Enrolment projections are updated annually.

Figure 11. Projected Enrolment for Carleton Elementary (2016 to 2030) Year 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030

Enrollment 277 275 279 283 283 281 284 282 279 283 285 286 287 288 289

E. Operating Capacity

Carleton Elementary has an operating capacity of 481* student spaces.

(*Note: This capacity has been revised since the Long Range Facilities Plan was published in May 2016 in order to reflect the removal of the Green Thumb Theatre spaces from operating capacity.)

F. Capacity Utilization

Capacity utilization is the ratio between student enrolment and operating capacity.

18 Administrative Report on Potential School Closures: Sir Guy Carleton Elementary Appendix 1: Detailed Information About Carleton Elementary School

Figure 12: Existing (2015-16) and Projected (2016-17 to 2030-21) Capacity Utilization at Carleton Year 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030

Enrolment 304 277 275 279 283 283 281 284 282 279 283 285 286 287 288 289 Operating 481 481 481 481 481 481 481 481 481 481 481 481 481 481 481 481 Capaci

Utilization 63% 58% 57% 58% 59% 59% 58% 59% 59% 58% 59% 59% 59% 60% 60% 60% Note: Includes 3 of the 5 buildings on site, excludes buildings leased to Green Thumb Theatre

G. Building Condition

Carleton Elementary has an FCI of 0.41 which indicates that the cost to address all of the outstanding maintenance items would be approximately 41% of the cost to build a new school.

Figure 13: Facility Condition Index Information (2015-16) Carleton Elementary Average for All Elementary Average for all 110 Schools in Schools in the District the District FCI (2015-16) 1 0.41 0.42 0.48

H. Seismic Condition

There are five possible seismic risk ratings:

■ High 1 (H1) - most vulnerable structure at highest risk of widespread damage or structural failure; not reparable after a seismic event. Structural and non-structural seismic upgrades are required.

Administrative Report on Potential School Closures: Sir Guy Carleton Elementary 19 Appendix 1: Detailed Information About Carleton Elementary School

• Low (L) - least vulnerable structure; would experience isolated damage and would probably be reparable after a seismic event. Non-structural upgrades may be required.

Carleton Elementary has a High seismic rating (H1) based on Blocks 2 and 5. Block 1 and block 6 are H2, block 4 is rated M.

The seismic mitigation for Carleton Elementary has been supported by the Ministry of Education.

20 Administrative Report on Potential School Closures: Sir Guy Carleton Elementary Appendix 2: Detailed Evaluation of Enrolment for a Consolidated Carleton/Cunningham & Carleton/Maccorkindale

APPENDIX 2: DETAILED EVALUATION OF ENROLMENT FOR CONSOLIDATED CARLETON/CUNNINGHAM & CARLETON/MACCORKINDALE The Carleton catchment area would be divided along 41st and Joyce with the eastern portion of the catchment being consolidated with MacCorkindale and the western portion with Cunningham.

Figure 14: Consolidated Cunningham/Carleton and MacCorkindale/Carleton Catchments not clear where new catchments split see below

Administrative Report on Potential School Closures: Sir Guy Carleton Elementary 21

Appendix 2: Detailed Evaluation of Enrolment fora Consolidated Carleton/Cunningham & Carleton/Maccorkindale

A. Operating Capacity

Figure 15: Operating Capacity in Cunningham and MacCorkindale Elementary Cunningham 616

MacCorkindale I 457

B. Operating Capacity & Classroom Spaces

Figure 16: 2017-18 Enrolment, Operating Capacity, Enrolling Classrooms Number of Projected Projected Number of Available Consolidated Classrooms needed for Operating Enrolling School Enrolment Projected Enrolment Capacity Classrooms (2017-18) (2017-18)

Consolidated Cunningham/Carleton 616 470 I 27 20

Consolidated MacCorkindalelCarleton 457 353 20* 15

* Number of usable classroom spaces is lower than number used to calculate official capacity due to open areas being reconfigured. There are 18 usable enrolling spaces at MacCorkindale

C. Enrolment Projections

Baragar uses VSB enrolment data and the following factors to project future enrolment.

• Number of births

• Migration

• Housing yield

• Participation rate

Enrolment projections are updated annually.

22 Administrative Report on Potential School Closures: Sir Guy Carleton Elementary Appendix 2: Detailed Evaluation of Enrolment for a Consolidated Carleton/Cunningham & Carleton/Maccorkindale

Figure 17: Projected Enrolment — Consolidated Cunningham/Carleton Catchment Year 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030

470 462 453 453 457 467 467 477 477 476 483 483 483 483 Cunningham

Operating 616 616 616 616 616 616 616 616 616 616 616 616 616 616 Capacity

Utilization 76% 75% 74% 74% 74% 76% 76% 77% 77% 77% 78% 78% 78% 78%

Figure 18: Projected Enrolment — Consolidated MacCorkindale /Carleton Catchment Year 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030

353 359 368 378 372 377 383 381 391 397 397 402 404 406 MacCorkindale

Operating 457 457 457 457 457 457 457 457 457 457 457 457 457 457 Capacity

Utilization 77% 79% 81% 83% 81% 82% 84% 83% 86% 87% 87% 88% 88% 89% I

D. Managing Changing Enrolment Patterns

The district has several approaches to manage enrolment at Cunningham Elementary and MacCorkindale Elementary should enrolment growth differ what is currently projected:

■ Existing Capacity at Receiving School:

o Cunningham

Projections indicate the combined enrolment of Cunningham/Carleton in 2017-18 will be 470 students which is well below the calculated operating capacity of Cunningham of 616 students. A projected school organization for Cunningham indicates there will be sufficient enrolling classroom space at Cunningham to accommodate the consolidated catchment with additional classroom space to accommodate increased enrolment.

o MacCorkindale

Projections indicate the combined enrolment of MacCorkindale/Carleton in 2017-18 will be 353 students which is well below the calculated operating capacity of MacCorkindale of 457 students. A projected school organization for MacCorkindale indicates there will be sufficient enrolling classroom space at MacCorkindale to accommodate the consolidated catchment with additional classroom space to accommodate increased enrolment.

• Management of Enrolment: Limiting or restricting new non-catchment students could reduce student enrolment within the consolidated catchment areas. Given current projections it is not anticipated that this will be required.

Administrative Report on Potential School Closures: Sir Guy Carleton Elementary 23 Appendix 2: Detailed Evaluation of Enrolment for a Consolidated Carleton/Cunningham & Carleton/Maccorkindale

• Adjusting Catchment Boundaries: Should enrolment numbers warrant the district can adjust catchment areas in order to ensure there is available space for catchment students.

• Reopening Carleton Elementary: Should enrolment numbers warrant the district could consider reopening Carleton Elementary.

24 Administrative Report on Potential School Closures: Sir Guy Carleton Elementary Appendix 3: Review and Assessment of LRFP Level Two Factors

APPENDIX 3: REVIEW AND ASSESSMENT OF LRFP LEVEL TWO FACTORS

The Carleton catchment area would be divided along 41st and Joyce with the eastern portion of the catchment being consolidated with MacCorkindale and the western portion with Cunningham.

A. Geographical Considerations Figure 19: Distance between schools under consideration (based on Google routes):

School under closure Receiving Walking Walking Time Driving Driving Time consideration school Distance between Distance between Schools Schools Cunningham 1 1.8 km 21 min 2 km 4 min Carleton MacCorkindale 1.1 km 15 min 1.2 km 4 min

Current Maximum Distance for Catchment:

• Carleton: 0.9 Km • MacCorkindale: 0.8 Km • Cunningham: 1.1 Km

Proposed Maximum Distance for Consolidated Catchment:

• MacCorkindale/Carleton: 1.0 Km • Cunningham/Carleton: 1.6 Km

VSB Elementary School Walk Distance:

• Average VSB catchment walk distance: 1.3 Km • Maximum VSB catchment walk distance: 2.6 Km

Transit: Public transit is available on Kingsway which runs adjacent to all three catchment areas. Public transit is also available along 49th Avenue and on Joyce/41st Avenue.

Administrative Report on Potential School Closures: Sir Guy Carleton Elementary 25 Appendix 3: Review and Assessment of LRFP Level Two Factors

Figure 20: Bus service within 5-10 minute walk of Carleton, Cunningham, and Maccorkindale Elementary. School Name Route Route Name METROTOWN STN/STANLEY PARK, JOYCE STN/29TH Carleton AVENUE STN, JOYCE STN/CROWN/UBC, KOOTENAY 019 026 041 027 028 043 Elementary LOOP/JOYCE STN, CAP UNIVERSIT/PHIBBS EXCH/JOYCE STN, JOYCE STN/UBC METROTOWN STN/STANLEY PARK, ELLIOTT/29TH AVENUE STN,29 AVE STN/ UBC, 29TH AVENUE Cunningham 019 029 033 016 020 025 026 041 STN/ARBUTUS, VICTORIA/DOWNTOWN, BRENTWOOD Elementary STN/UBC, JOYCE STN/29TH AVENUE STN, JOYCE STN/CROWN/UBC METROTOWN STN/STANLEY PARK, JOYCE STN/29TH Maccorkindale AVENUE STN, METROTOWN STN/DUNBAR LOOP/UBC, 019 026 049 028 041 Elementary CAP UNIVERSIT/PHIBBS EXCH/JOYCE STN, JOYCE STN/CROWN/UBC

Major Roadways: Carleton Elementary is located on the busy intersection of Kingsway and Joyce. The school has busy roads to the north (Kingsway) and to the east and south (Joyce/411.

Cunningham and MacCorkindale are located off major roadways.

26 Administrative Report on Potential School Closures: Sir Guy Carleton Elementary

Appendix 3: Review and Assessment of LRFP Level Two Factors

Figure 21: Map of Carleton, Cunningham and MacCorkindale Elementary Catchments. Blue dots are traffic signals.Green lines are bikeways. 1, •

2403 E 29TH ki G AV 190 G2Iiiti4AV

419, eared Birk

"llz.224013.1•0 •

•---w.Gleichier tint

4ST 940 E IS 115/ IGO E .1 1 ST Ait

*1 •

2205 41r44e Vcc, E 1900E 49TH 7290 E AYE

B. Seismic Rating

Carleton and Cunningham are both rating H1.

MacCorkindale is rated H2.

Administrative Report on Potential School Closures: Sir Guy Carleton Elementary 27 Appendix 3: Review and Assessment of LRFP Level Two Factors

Figure 22: Seismic Rating Block Plans

THE OVERALL CARLETON SEISMIC ELEMENTARY RATING FOR CARLETON IS

BLOCK 2 BLOCK 1 1909 1912 H1 H2

BLOCK 4 1907 Frl M fL BLOCK 5 1896 1H1 r

THE OVERALL MACCORKINDALE BLOCK 3 SEISMIC ELEMENTARY H2 RATING FOR MACCORKINDALE IS BLOCK 2 112 L_E BLOCK 1 H2 H2

BLOCK 4 2002 THE OVERALL CUNNINGHAM LOW SEISMIC ELEMENTARY

RATING FOR BLOCK 2 I BLOCK 3 CUNNINGHAM 1966 1966 IS H3 s H1

BLOCK 1 1959 MEDIUM g. _ _ _ — r 1973 r

28 Administrative Report on Potential School Closures: Sir Guy Carleton Elementary Appendix 3: Review and Assessment of LRFP Level Two Factors

C. School Site Considerations

Figure 23: School Site Information School Site Area Located Number of Year of School Bike (Ha) Adjacent to Playfields Playground Garden Rack City Park Equipment

Carleton Elementary 2.44 no 2013 no Maccorkindale Elementary 2.78 no 1 2009 no 1

Cunningham Elementary I 1.71 no 1 2012/2013 no 1 Source: VSB Planning and Facilities

D. Temporary Accommodation for Seismic Mitigation

If approved for closure, Carleton Elementary will be utilized to provide temporary accommodation for the Seismic Mitigation Program. The site could be used for the following projects should temporary accommodation be required for each project.

Figure 24: SMP Projects SMP Project Kingsford-Smith Grenfell Renfrew MacCorkindale Champlain Heights

Carleton Elementary is a good site for temporary accommodation for the following reasons:

• It is located within proximity to a number of schools requiring seismic upgrading

• It is easily accessible to facilitate transportation as it is on Kingsway

• It is a large K-7 facility which allows it to meet all the facility requirements for larger K-7 schools undergoing seismic construction

• It has space to accommodate portables if needed to house a larger K-7 school

E. Deferred Maintenance and Operating Costs Deferred Maintenance Costs: Deferred Maintenance represents the cost of overdue maintenance of major building components (roof, heating, plumbing). Carleton Elementary current has deferred maintenance projects that total $5.23 million.

Carleton Elementary currently has an FCI of 0.41 which indicates that the cost to address all of the outstanding maintenance items would be approximately 41% of the cost to build a new school.

Administrative Report on Potential School Closures: Sir Guy Carleton Elementary 29

Appendix 3: Review and Assessment of LRFP Level Two Factors

Figure 25: F.C.1- Carleton

Facility Condition Index - (FCI) All Systems Average Elementary

1 Carleton Elementary

0.9

0.8

0.7

0.6

0.5

0.4

0.3

0.2

0.1

0 - Current (2016) 2021 2028 2030

Figure 26: Deferred Maintenance- Carleton

Deferred Maintenance (All Systems) $Millions

Carleton Elementary

Average Elementary $- Current (2016) 2021 2028 2030

30 Administrative Report on Potential School Closures: Sir Guy Carleton Elementary

Appendix 3: Review and Assessment of LRFP Level Two Factors

Operating Costs: Operating cost savings are facilities and administrative staffing related costs that are directly related to an individual school and could be saved if the school is no longer operated.

Cost savings in the graph below are represented on a per student basis.

There would be some additional efficiencies gained in funds spent from the Annual Facilities Grant. Cost savings from the AFG would be re-directed to assist in the maintenance of other schools.

Figure 27: Operating Cost Savings- Carleton Cost Savings Per Student ($)

900 800 700 Average Elementary 600 500 400 ■ Carleton 300 Elementary 200 100

Maintenance & Constructiollperationsit & UtilitiesAdminstration & Support Teaching

Administrative Report on Potential School Closures: Sir Guy Carleton Elementary 31 Appendix 3: Review and Assessment of LRFP Level Two Factors

Figure 28: Operating Savings

Average Elementary Cost Average Elementary Cost Savings / Square Foot = $10.56 Savings / Student = $1,463.83 Cost Savings / Square Foot = $11.57 Cost Savings / student = $ 1,769.29

Savings by Group FTE $ Costs Operating Fund Maintenance & Construction $77,046 Operations & Utilities 2.93 $227,646 Administration & Support 5.00 $236,710 Teaching $ - Cafeteria $ - TOTAL ONGOING SAVINGS 7.93 $541,402 AFG Efficiency $61,303

Other Cost Considerations": Mothball Costs $(52,892) One-Time Closing Costs $(82,718)

**Other Cost Considerations:

Other costs that need to be considered are the one-time funds required to complete the closure of a building. These costs would include the moving of furniture and equipment and other consulting costs required to complete the closure process.

If a closed school is not immediately leased out or used to provide temporary accommodation further costs may be incurred for building maintenance and security.

F. Supports for Vulnerable Students and Families

Enhanced Services and Community Link The Social Services Index (SSI) is an aggregate statistical measure provided by the Ministry of Education annually. It serves as one indicator of the vulnerability of the population of students attending a particular school.

32 Administrative Report on Potential School Closures: Sir Guy Carleton Elementary

Appendix 3: Review and Assessment of LRFP Level Two Factors

Carleton Elementary is a Tier 3 school effective September 2016.

Figure 29: Enhanced Services Name Enhanced Service Level

Carleton Tier 3 (effective 2016-17)

Cunningham None

MacCorkindale None

Figure 30: Enhanced Services and Community Link Supports Carleton Elementary (Tier 3) Resource CST YFW 0.20 FTE Community LINK Targeted Grant $1,000 i Partnership Agreement N/A

Meal Programs Delivered Lunch "Food4School" Program

SSA 1.00 FTE Enhanced Services Staff Literacy Teacher 0.50 FTE

Identifying and Supporting Vulnerable Students and Families Within any community there are individual students and families who may be more impacted by significant change like school closure.

G. Educational and Social Impact of School Closure on Vulnerable Communities

It is important that the Board take a thoughtful approach in assessing how students and families who may fall into the category of vulnerability could be impacted by school closure.

Administrative Report on Potential School Closures: Sir Guy Carleton Elementary 33 Appendix 3: Review and Assessment of LRFP Level Two Factors

what would be necessary in order to mitigate potential disruption to the educational and social experience of these students and families.

34 Administrative Report on Potential School Closures: Sir Guy Carleton Elementary Appendix 4: LRFP School Closure Implementation

APPENDIX 4: LRFP SCHOOL CLOSURE IMPLEMENTATION CONSIDERATIONS As part of the consultation process on any school identified for closure consideration staff will be seeking input and information from the school community on key implementation considerations.

A. Enhanced Services and Community Link

Enhanced Services and Community Link supports are allocated annually based upon students who attend a school.

In the event of a school closure, those services and supports would remain in place for one transitional year. Following the transitional year, allocation of services and supports would be reevaluated as occurs for all Vancouver schools.

B. School and Community Programs and Supports

As part of the consultation process, the district will hear from the school community about the programs and services specific to the school. The District Implementation Team will work with the school community to determine the possibility and logistics of continuing to offer these programs and services.

• Community School Team programming is offered at Carleton Elementary. • Collingwood Neighbourhood House - after school programming • Lunch To Go • Chinese Language School — Friday after school • Shaughnessy Elementary • St. George's School

C. Out of School Care Programs

Figure 31: Out of School Care Licensed Space Potential Closure Childcare Type Licensee Spaces Occupied Carleton 20 school age Relocating to Collingwood Neighbourhood Collingwood House starting Sept. 2106 Neighbourhood House Cunningham 0 n/a n/a n/a MacCorkindale 25 school age portable Tomorrow's Top Kids Child Care Society

D. Rentals

There are a number of groups that rent gym or field space at Carleton, MacCorkindale and Cunningham Elementary Schools.

Rentals at MacCorkindale and Cunningham will not be impacted by the closure of Carleton.

Green Thumb Theatre will not be impacted by the closure of Carleton Elementary.

Administrative Report on Potential School Closures: Sir Guy Carleton Elementary 35 Appendix 4: LRFP School Closure Implementation

The district will work with rentals at Carleton should they be impacted by closure in order to identify alternate locations.

E. District Programs

• Special Education:

There is a district Social Development program located at Carleton Elementary. It is proposed that this program be relocated to MacCorkindale Elementary School if Carleton is closed.

There are two district programs for students with Autism at Cunningham. Both of these programs would continue to operate at Cunningham.

• District Choice:

There are no district choice programs operating at any Cunningham, Carleton, or MacCorkindale.

• District Learning Services Staff:

District Learning Services staff who have office and work space at Cunningham will be able to remain at Cunningham should Carleton be closed.

In the future, should additional classroom space be required, district staff using enrolling classroom space could be relocated to other VSB facilities.

F. Partnerships

Partnerships are defined as shared use/cost agreements between VSB and a third party. These are not rentals.

There are no formal partnerships at Carleton.

G. Individualized support

36 Administrative Report on Potential School Closures: Sir Guy Carleton Elementary Appendix 5: Aug 15th Fire Damage

APPENDIX 5: AUGUST 19TH FIRE DAMAGE

A. Part 1: Brick Building Fire Damage Considerations

On August 19, 2016 a fire occurred at Sir Guy Carleton Elementary School that caused extensive structural and water damage to the brick building. Carleton School consists of five free-standing buildings (brick building, yellow wood frame building, gymnasium, and two leased by Green Thumb). All major services for the three buildings are contained within the brick building, including fire alarm, public address systems, building intruder security, hydro, and heat. As of the publication date of this report, it is unclear if or when these critical building systems can be brought online.

Immediately following the fire, professional consultants were engaged to provide a preliminary assessment of the damage. An insurance adjuster was assigned to the claim the next day, which facilitated a structural review, a hazardous materials assessment, and a detailed cost estimate to repair the damage. The estimated damage to the brick building, excluding seismic mitigation and interior renovation, is still to be determined.

Carleton School has a very significant heritage building ranking. The City of Vancouver heritage ranking states that all three buildings on site are "A" buildings, which indicates that they are best examples of a style or type of building that may be associated with a person or event of significance, or early pattern of development. Additionally, the Commonwealth study on heritage schools in Vancouver ranked the school 23 out of 25. Sir Guy Carleton School is a major heritage asset for the province and City of Vancouver.

B. Part 2: Government Self-Insurance Program

Public buildings in the province of BC are insured through a government self-insurance program. School Protection Plan (SPP) and the Ministry of Education retain responsibility to fund any building loss insurance claims through available capital funds. However, the self-insured program does not operate in a manner similar to regular commercial policies. In order to receive insurance funds, the district must demonstrate that the building is required for educational purposes and that surplus additional instructional space does not exist in neighbouring schools.

The Ministry of Education will duly consider all pertinent facts relating to this loss before determining if the school will be restored to its previous condition. Information will be provided from this staff school closure report, current capital plan, as well as the school district's temporary accommodation plan designed to support the seismic mitigation program. No decision has been made by the Ministry of Education on the insurance claim, other than to commence initial remediation (removal of technology, building security, dehumidification, and wet material removal).

C. Part 3: Off-Site Student Location Options

The Vancouver School Board recognizes how difficult the fire at Carleton School has been for the school community. When considering various options the over-arching goal was to ensure students and staff

Administrative Report on Potential School Closures: Sir Guy Carleton Elementary 37 Appendix 5: Aug 15th Fire Damage

can start the school year in a safe learning environment, while causing the least disruption during the school year. The following options were considered:

1. Maquinna Annex, located at 2882 E. 4th Avenue, was reviewed to determine if the empty annex could provide a solution for Carleton School. It was determined that the distance between Carleton and Maquinna Annex was too great for consideration. In addition, the small size of the annex would not allow Carleton School to remain together in one location. The primary students could be accommodated well, but this option would result in siblings being separated.

Conclusion — Maquinna Annex is not a viable option.

2. Graham D. Bruce Elementary, located 3633 Tanner Street, and Collingwood Neighbourhood School, located at 3417 Euclid Avenue, share a common catchment. These schools have the capacity to accommodate some students from Carleton School; however, both are too small to take the entire school population. Additionally, students from the Carleton catchment would need to cross Kingsway and/or 41st/Joyce.

Conclusion — Bruce/Collingwood is not a viable option.

3. Dr. H.N. MacCorkindale School, located at 6100 Battison Street, could accommodate a large part of the Carleton School population with some reorganization of the school. However, based on the existing Carleton School population not all students could be accommodated. The walk distance from Carleton to MacCorkindale is similar to that between Carleton and George T. Cunningham Elementary.

Conclusion — MacCorkindale is not a viable option on its own, but would be if used in combination with another school (such as Cunningham).

4. George T. Cunningham Elementary School, located at 2330 E. 37th Avenue, can accommodate both its existing student population as well as the existing Carleton School population. Placing Carleton School at Cunningham would allow both schools to operate as separate school housed in a common building. Parents have been clear that their preference would be to keep the Carleton School students together as there is a desire to keep the school community intact. While Cunningham School can accommodate the entire Carleton School, the district believes that some parents may not wish to attend Cunningham School. A significant proportion (52%) of Carleton students do not reside in the Carleton catchment. As a result, some parents may wish to return to their catchment school or attend another neighbourhood school due to school proximity to their homes.

Conclusion — that moving Carleton School to Cunningham School and operating two schools within one building is the most viable solution, and that due to the unique circumstances created by the fire, parents be provided the further option to return to their catchment school or attend a closer neighbourhood school provided there is room in the school.

District and school staff will engage in direct support with the parents from the Carleton School community to provide assistance in securing a placement for September 2016.

38 Administrative Report on Potential School Closures Sir Guy Carleton Elementary Appendix 5: Aug 151h Fire Damage

D. Part 4: Fire Damage Impact on School Closure Process

In June 2016, staff provided a list of schools to the Board for potential closure consideration. Carleton School was one of the twelve schools identified for closure. As required by Board Policy, a school closure report is required to be produced for each school identified on the June list. Staff are fulfilling their obligation under Board Policy by providing the required report for Trustee consideration. As with all school closures, the Board will ultimately determine if the school will be placed on the list for broad community consultation (September 26, 2016), and if it is will determine if the school will close (December 12, 2016).

E. Part 5: Consolidation of the Carleton Catchment with MacCorkindale and Cunningham

This report identifies that should Carleton be approved for closure, the current Carleton catchment area would be divided along 4157 Joyce with the western portion becoming part of Cunningham and the eastern portion part of MacCorkindale.

It is recommended that this proposed consolidation continue in the event Carleton is approved for closure. However, given the number of students and families who have been recently accommodated at Cunningham, as the result of the fire, students and families already attending Carleton Elementary at Cunningham be would 'grandfathered' and permitted to remain at Cunningham in the event Carleton is closed. It is proposed that the new consolidated catchment areas for Cunningham and MacCorkindale would come into effect for 2017-18 registrations.

Administrative Report on Potential School Closures: Sir Guy Carleton Elementary 39