Notice of Ordinary Meeting
Notice is hereby given that an Ordinary Meeting of Snowy Valleys Council will be held in the Murrumbidgee Council Chambers located on the 1st Floor of the Riverina Highlands Building, 76 Capper Street, Tumut on Thursday, 23 June, 2016, commencing at 2:00 PM.
Business
1. Acknowledgement of Country 2. Receipt of Apologies 3. Citizenship 4. Declaration of Interest and Reportable Political Donations 5. Public Forum 6. Confirmation of Minutes 7. Previous Meeting Action Report 8. Closed Session-Determination of Matters for consideration 9. Correspondence/Petitions 10 Mayoral Minute 11. Documents Tabled 12. Rescission Motion 13. Notice of Motion 14. Reports of Extraordinary meetings and committees 15. Delegates Reports 16. Interim General Managers Reports 17. Director Corporate Services Reports 18. CEO Snowy WS Reports 19. Director Engineering Services Reports 21. Director Development & Environment Reports 22. Questions on Notice/Questions without Notice 23. Statements 24. Closed Session 25. Interim General Managers Report on Resolutions adopted in Closed Session
R K Stewart Interim General Manager
Note: Council will retire for a 30-minute break at 7.00pm. Disclosure of Pecuniary Interests at meetings – Item from Bluett Local Government Handbook
[14.125] A Councillor or a Council Committee member who has a pecuniary interest in any matter with which the council is concerned, and who is present at a meeting of the council or committee at which the matter is being considered, must disclose the nature of the interest to the meeting as soon as practicable. The person must not be present at, or in the sight of, the meeting either at any time during which the matter is being considered or discussed or at any time during which a vote is being taken on any question relating to the matter (s 451). A Councillor who has declared a pecuniary interest in a matter before the council but has withdrawn from the meeting because of that declaration is not counted in considering whether the meeting is quorate for that matter.
Disclosure of Political Donations and Gifts
The Environmental Planning and Assessment Act 1979 places obligations on Councillors, staff, applicants and any person who makes a public submission, to disclose information relating to political donations and gifts during the environmental plan making or development assessment process.
Furthermore, for each planning decision made at a Council or Committee Meeting, the names of Councillors who supported the decision and those that oppose the decision must be recorded.
The fact that political donations or gifts have been made by applicants / proponents of a planning application should not affect whether an application is approved or refused. Political donations or gifts should not be relevant in making a determination. The matter should be determined on its merits. Nor do they provide grounds for challenging the determination of any applications.
For further information, visit www.planning.nsw.gov.au/donations
Public Recording of Meetings prohibited without Council authority
A person may use any recording device, including audio and visual recording and any device capable of recording speech, to record the proceedings of a meeting of a council or a committee of a council only by the resolution of the council or committee.
A person may, be expelled from a meeting of a council or a committee of a council or using or having used a tape recorder without consent.
Photography
Flash photography is not permitted at a meeting of the Council or a Committee of the council without the consent of the General Manager. Public Forum (extract from the Code of Meeting Practice) a) All prospective public forum speakers must advise the General Manager of their wish to address Council by the Monday prior to a Council meeting.
They must also provide a verbal or written précis of the subject matter at that time. b) The public forum section shall only operate for a period of thirty (30) minutes immediately after apologies have been formally received. c) Preference shall be given to addressees who wish to speak to any item before Council at that particular meeting. d) The maximum time allowed for each speaker will be 5 minutes. e) Not more than two members of a group may speak. f) All persons addressing the meeting shall speak to the Chair. g) The Chairperson may curtail the public participation where the information being presented is considered repetitive or irrelevant. h) Councillors may ask questions of the person/s addressing Council only if so approved by the Chair. i) Councillors will not enter into general debate with the speakers. j) The Mayor is to approve of variations to this procedure in urgent / compelling circumstances. k) All people / organisations who wish to address Council be made aware of the above conditions FORTHCOMING MEETINGS
June 2016 Friends of Tumut Wetlands Committee Meeting. Tuesday, 21 June 2016 4.00pm. Riverina Room Tumut. Risk Management Committee Meeting. Wednesday, 22 June 2016 2.30pm. Riverina Room Tumut Ordinary Council Meeting. Thursday, 2.00pm. 23 June 2016 Murrumbidgee Council Chambers Extra-Ordinary Council Meeting. Thursday, 10.00am 30 June 2016 Murrumbidgee Council Chambers July 2016 Third Age Committee Meeting. Thursday, 10.00am. 28 July 2016 Community Development Centre Meeting Room Tumut Ordinary Council Meeting. Thursday, 2.00pm. Murray 28 July 2016 Council Chambers August 2016 Ordinary-Finance, Policy & Strategy Meeting. Tuesday, 2 August 2016 5.00pm. Murrumbidgee Council Chambers Youth Council Committee Meeting. Wednesday, 4.30pm. 3 August 2016 Gundagai Room Traffic Committee Meeting. Thursday, 10.00am. Riverina 4 August 2016 Room. Tumut Tumut Saleyard Committee Meeting. Monday, 5.30pm. 8 August 2016 Riverina Room. Tumut Risk Management Committee Meeting. Wednesday, 24 August 2016 2.30pm. Riverina Room Tumut Ordinary Council Meeting. Thursday, 2.00pm. 25 August 2016 Murrumbidgee Council Chambers
***** FORTHCOMING MEETINGS & EVENTS
Other than Council Meetings
June 2016 19-22 June 2016 National General Assembly ALGA (Canberra) Softwoods Working Group meeting. Friday, 10.00am, Tumut 24 June 2016 Room. July 2016 Local Emergency Management Committee Meeting. 18 July 2016 Monday, 6.00pm. Murrumbidgee Council Chambers August 2016 18 August 2016 Interagency Forum. Thursday, 10.00am Tumut Room
Progress Associations
Adelong Progress (3rd Wednesday of the month contact: Stephanie Smyth Ph. Association 69462922) 7.00pm. Adelong S&C Club. Batlow Development (1st Thursday of the month contact: Keith Dawson Ph. TBC) League 5.00pm. Batlow RSL Club. Talbingo Progress & (1st Wednesday of the month contact: Maree Parsons Ratepayers Association 69495253) 7.30pm. Talbingo Country Club.
***** ORDINARY MEETING – AGENDA Thursday, 23 June, 2016, commencing at 2:00 PM.
AGENDA
ACKNOWLEDGEMENT OF COUNTRY
RECEIPT OF APOLOGIES
CITIZENSHIP Nil
DECLARATIONS OF INTEREST AND REPORTABLE POLITICAL DONATIONS
PUBLIC FORUM Nil
CONFIRMATION OF MINUTES OF PREVIOUS MEETING/S-
. Extra-Ordinary Meeting - 26/05/2016 10 . Extra-Ordinary Meeting - 01/06/2016 18 . Risk Management & Safety Committee Mtg-Murrumbidgee - 04/05/2016 19 . SnowyWS Board Meeting - 14/06/2016 21 . Youth Council Committee Meeting-Murrumbidgee - 01/06/2016 24 . Talbingo Progress & Ratepayers Association Meeting - 04/05/2016 27
PREVIOUS MEETING ACTION REPORTS
⋅ Action Report from the former Tumut Shire Council's Ordinary Meeting held 27 April 2016 31 ⋅ Action Report from the former Tumut Shire Council's Finance Policy and Strategy Meeting held 3 May, 2016 54 ⋅ Action Report Extra-Ordinary Council Meeting of Snowy Valleys Council held 26 May 2016 59 ⋅ Action Report Extra-Ordinary Council Meeting of Snowy Valleys Council held 1 June 2016 63
CLOSED SESSION-DETERMINATION OF MATTERS FOR CONSIDERATION
⋅ Determination of Matters-Confidential session 23/06/2016 65
CORRESPONDENCE / PETITIONS
⋅ Correspondence Report - Ordinary Meeting - 23 June 2016 (.) 66
MAYORAL MINUTE Nil
DOCUMENTS TABLED Nil RESCISSION MOTION
. Proclamation of Snowy Valleys Council – Administrator 69
NOTICES OF MOTION Nil
REPORTS OF EXTRAORDINARY MEETINGS AND COMMITTEES Nil
DELEGATES REPORT
⋅ Murray Darling Association Inc. Meeting - 11 March 2016 70 ⋅ Riverina Highlands Zone Bushfire Management Committee Meeting - 15 March 2016 75
INTERIM GENERAL MANAGERS REPORTS
⋅ Adoption of Snowy Valleys Councils Code of Conduct and Procedures 79 ⋅ Joint Organisations 81
DIRECTOR CORPORATE SERVICES REPORTS
⋅ Adoption of Budget period 13/5 to 30/6/2016 84 ⋅ Statement of Investments as at 31 May 2016 for Snowy Valleys Council - Murrumbidgee Office 86 ⋅ Statement of Investments as at 31 May 2016 for Snowy Valleys Council - Murray Office 89
CEO SNOWY W&S REPORTS Nil
DIRECTOR ENGINEERING SERVICES REPORTS
⋅ Sale of Water Races - Batlow Township 93 ⋅ Works Program – Murray Office 101
DIRECTOR DEVELOPMENT & ENVIRONMENT REPORTS
⋅ Local Heritage Grants 2015/16 Final Report 110 ⋅ Financial Contribution to Union Hotel Tumbarumba Verandah Repair Works 116 ⋅ Development Application Determinations for the former Tumut Shire Council - April 2016 123 ⋅ Development Application Determinations for the former Tumut Shire Council - May 2016 128
QUESTIONS ON NOTICE / QUESTIONS WITHOUT NOTICE
. Inability to hold School Carnivals at Adelong Pool – Clr Thomson 133 STATEMENTS
CLOSED SESSION
INTERIM GENERAL MANAGERS REPORT ON RESOLUTIONS ADOPTED IN CLOSED SESSION
***** 1.0 DISCLOSURE OF INTEREST
The provision of Chapter 14 of the NSW Local Government Act 1993 and Council’s Code of Conduct regulate the way in which Councillors and staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public trust.
The Act prescribes that where an official of Council (or a Committee of Council) has an interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons for declaring such interest.
RECOMMENDATION
That Councillors and staff disclose any interest in the matters under consideration at this meeting, describe the nature and type of interest, and in the case of ‘less than significant on pecuniary interests’ the reasons why they consider the interest to be non-significant. THE MINUTES OF THE EXTRA-ORDINARY COUNCIL MEETING held in the SNOWY VALLEYS COUNCIL CHAMBER, BRIDGE STREET, TUMBARUMBA, on THURSDAY 26 MAY 2016 commencing at 6:00PM
PRESENT: Paul Sullivan, Administrator
IN ATTENDANCE: Interim General Manager Bob Stewart, Interim Deputy Manager Kay Whitehead, Director of Corporate and Community Services (Murray) John Proctor, Director of Engineering Services (Murray) Wayne Bennett, Director of Environmental Services (Murray) Gus Cox, Executive Assistant Leanne Elliott, Matt Christensen Acting Director Engineering Services (Murrumbidgee), Paul Mullins Director Development & Environment (Murrumbidgee), Andrew Taylor CEO Snowy Works & Services (Murrumbidgee), Shelley Jones Communications Officer.
2. ACKNOWLEDGEMENT OF COUNTRY
An acknowledgement of Country was delivered by the Administrator Mr Paul Sullivan
Following an invitation from the Administrator, former Cllr Tony a’Beckett on behalf of the Save Tumbarumba Shire Committee advised the meeting of the views of that Committee and the general public that were expressed at a meeting on Tuesday night. Mr. a’Beckett tabled a letter for the Premier through his representative in attendance at the meeting here tonight.
3. APOLOGIES Nil
4. DECLARATIONS OF INTEREST Nil
5. GOVERNANCE AND FINANCIAL REPORTS
5.1 MINUTES OF MEETINGS OF THE FORMER TUMBARUMBA SHIRE COUNCIL AND TUMUT SHIRE COUNCIL
M1/16 RESOLVED:
That the Minutes of the former Councils as listed below be noted:-
Tumbarumba Shire
1. Ordinary Council meeting 28 April 2016 2. Extraordinary Council meeting 11 May 2016
Tumut Shire
1. Ordinary Council Meeting 27 April 2016 2. Finance, Policy & Strategy Meeting 3 May 2016 3. SnowyWS Board Meeting 10 May 2016
PAGE 10 ADMINISTRATOR…………………………………… THE MINUTES OF THE EXTRA-ORDINARY COUNCIL MEETING held in the SNOWY VALLEYS COUNCIL CHAMBER, BRIDGE STREET, TUMBARUMBA, on THURSDAY 26 MAY 2016 commencing at 6:00PM
5.2 DETERMINATION OF MATTERS - CONFIDENTIAL SESSION 26 MAY 2016
M2/16 RESOLVED:
That Council move into committee of the whole with the meeting closed to the public, to consider the following items in accordance with Section 10A (2) of the Local Government Act, 1993:
1. Confidential Minutes – Tumut Shire Council Ordinary Meeting –27 April 2016 2. Confidential Minutes - Snowy WS Board – 10 May 2016 3. Water Account reduction request – Meter MN 06724
5.3 PROCLAMATION OF SNOWY VALLEYS COUNCIL
M3/16 RESOLVED:
1. That Council note the report.
2. That Council appoint Crowe Horwath as Auditors.
3. That the Administrator appoint a representative to the Joint Regional Planning Panel.
4. That Committees as listed of the former Tumbarumba and Tumut Shires will continue and the Administrator will appoint representatives to replace former Councillors.
5.4 TABLING OF PECUNIARY INTEREST RETURNS
M4/16 RESOLVED:
That the tabling of the Pecuniary Interest Return of Council’s Administrator, Mr Paul Sullivan be noted.
5.5 DECLARATION OF CONFLICT OF INTEREST
M5/16 RESOLVED:
That the Administrator and/or Staff disclose any interests, reasons, and how they will manage any such interest.
No Interest was disclosed
PAGE 11 ADMINISTRATOR…………………………………… THE MINUTES OF THE EXTRA-ORDINARY COUNCIL MEETING held in the SNOWY VALLEYS COUNCIL CHAMBER, BRIDGE STREET, TUMBARUMBA, on THURSDAY 26 MAY 2016 commencing at 6:00PM
5.6 DELEGATIONS TO THE ADMINISTRATOR AND GENERAL MANAGER
M6/16 RESOLVED:
That Council adopt the delegations to the Administrator and Interim General Manager set out below.
PROPOSED DELEGATIONS
ADMINISTRATOR In order to provide for the expedient exercise and performance of Snowy Valleys Council’s powers and duties and the efficient management of Council’s business and responsibilities, under Section 377 of the Local Government Act 1993 the Snowy Valleys Council hereby delegates to the person holding the office of Administrator, or to the person holding the aforementioned position in an acting capacity, the exercise of Council’s functions, which includes its powers, duties and authorities contained in legislation, and matters specified in Schedule 1, subject to the limitations specified in Schedule 2.
This delegation shall remain in force until specifically altered or revoked in writing.
SCHEDULE 1 1.1 To carry out any function conferred on and duty imposed on the Mayor or Councillors under any Act or regulation; 1.2 To affix the Common Seal of Council in conjunction with the Interim General Manager to any necessary document pursuant to or consequent upon any decision of Council; 1.4 To respond to media publicity on Council matters and to issue media releases and make statements to the media on behalf of Council; 1.5 To approve attendance by Council Committee members at conferences/seminars, etc. within NSW and ACT to a maximum of three days and within budget provisions; 1.6 To authorise urgent works and other expenditures outside of the adopted budget up to an amount of $20,000, provided such works are reported to the next Ordinary Meeting.
SCHEDULE 2 2.1 Subject to the provisions and limitations expressly set out in the Local Government Act 1993, as amended and any other legislation relevant to the delegations. 2.2 The Mayor shall exercise the functions herein delegated in accordance with and subject to all and every policy and code of the Council adopted by Resolution and current at the time of the exercise of the functions herein delegated.
INTERIM GENERAL MANAGER In order to provide for the expedient exercise and performance of Council’s powers and duties and the efficient management of Council’s business and
PAGE 12 ADMINISTRATOR…………………………………… THE MINUTES OF THE EXTRA-ORDINARY COUNCIL MEETING held in the SNOWY VALLEYS COUNCIL CHAMBER, BRIDGE STREET, TUMBARUMBA, on THURSDAY 26 MAY 2016 commencing at 6:00PM
responsibilities, under Section 377 of the Local Government Act 1993 the Snowy Valleys Council hereby delegates to the person holding the office of Interim General Manager, or to the person holding the aforementioned position in an acting capacity, the exercise of Council’s functions, which includes its powers, duties and authorities contained in legislation, and matters specified in Schedule 1, subject to the limitations specified in Schedule 2.
This delegation shall remain in force until specifically altered or revoked in writing.
SCHEDULE 1 1.1 To carry out any function conferred on and duty imposed on the Interim General Manager under any Act or regulation; 1.2 To affix the Common Seal of Council in conjunction with the Administrator to any necessary document pursuant to or consequent upon any decision of Council; 1.3 To respond to media publicity on Council matters and to issue media releases and make statements to the media on behalf of Council, where appropriate; 1.4 To approve attendance by Council Committee members at conferences/seminars etc. within NSW and ACT to a maximum of three days and within budget provisions; 1.5 To authorise urgent works and other expenditures outside of the adopted budget up to an amount of $20,000.
SCHEDULE 2 2.1 Subject to the provisions and limitations expressly set out in the Local Government Act 1993, as amended and any other legislation relevant to the delegations. 2.2 The Interim General Manager shall exercise the functions herein delegated in accordance with and subject to all and every policy and code of the Council adopted by Resolution and current at the time of the exercise of the functions herein delegated.
5.7 APPOINTMENT OF IMPLEMENTATION ADVISORY GROUP AND LOCAL REPRESENTATION COMMITTEE
M7/16 RESOLVED:
1. That Council note the actions to establish the Implementation Advisory Group and Local Representation Committees, and that a further report be submitted.
2. That Council resolves to establish Implementation Advisory Group and Local Representation Committees to undertake the functions in accordance with the draft terms of reference.
PAGE 13 ADMINISTRATOR…………………………………… THE MINUTES OF THE EXTRA-ORDINARY COUNCIL MEETING held in the SNOWY VALLEYS COUNCIL CHAMBER, BRIDGE STREET, TUMBARUMBA, on THURSDAY 26 MAY 2016 commencing at 6:00PM
5.8 CODE OF MEETING PRACTICE
M8/16 RESOLVED:
That: 1. Snowy Valleys Council conducts its Ordinary Meeting on the 4th Thursday of the Month, commencing at 2.00pm, alternating between Tumbarumba and Tumut Chambers. 2. The Order of Business be as per the former Tumut Shire Council’s Code of Meeting Practice. 3. The procedures for the conduct of the Public Forum be implemented and advertised.
5.9 INTERIM MEDIA PROTOCOLS
M9/16 RESOLVED:
1. That the Council endorse the Interim Media Protocols.
2. That the Interim General Manager review all social media platforms and associated policies and submit a draft policy to a future meeting for consideration.
5.10 STATEMENT OF INVESTMENTS - FORMER TUMBARUMBA SHIRE COUNCIL
M10/16 RESOLVED:
That Council receive the Statement of Investments as at 30 April 2016.
5.11 STATEMENT OF BANK BALANCES AS AT 30 APRIL 2016 FOR THE FORMER TUMUT SHIRE COUNCIL
M11/16 RESOLVED:
That Council adopt the Statement of Bank Balances as at 30 April 2016.
5.12 QUARTERLY INVESTMENT REPORT AS AT 31ST MARCH 2016 FOR THE FORMER TUMUT SHIRE COUNCIL
M12/16 RESOLVED:
That Council note the Quarterly Investment Report as at 31 March 2016.
5.13 MARCH 2016 QUARTERLY BUDGET REVIEW - FORMER TUMBARUMBA SHIRE COUNCIL
M13/16 RESOLVED:
That the budget review as at 31 March 2016 be received and the alterations to votes contained therein be adopted.
PAGE 14 ADMINISTRATOR…………………………………… THE MINUTES OF THE EXTRA-ORDINARY COUNCIL MEETING held in the SNOWY VALLEYS COUNCIL CHAMBER, BRIDGE STREET, TUMBARUMBA, on THURSDAY 26 MAY 2016 commencing at 6:00PM
5.14 3RD QUARTER BUDGET REVIEW OF THE FORMER TUMUT SHIRE COUNCIL
M14/16 RESOLVED:
That for the former Tumut Shire Council;
1. the 3rd Quarter Budget Review as at 31 March 2016 be adopted;
2. the Revenue, Expenditure, and Capital Budget adjustments as noted and seen in the attached 3rd Quarter Budget Review be adopted and the budgets adjusted;
3. the Restricted Cash and Investments (Council Reserves) as seen and adjusted in the 3rd Quarter Budget Review attachment be adopted; and
4. Council endorse the statement made by the Responsible Accounting Officer as seen in the 3rd Quarter Budget Review attachment.
5. Note that the remaining 2015/16 operational and capital budget will transfer to Snowy Valleys Council to 30 June 2016.
6. MANAGEMENT REPORTS
6.1 RESERVE AT EASTERN APPROACH TO ADELONG - OFFER TO LEASE LAND
M15/16 RESOLVED:
That the Council authorise the Interim General Manager accept the offer, and sign all relevant document, for the Licence Agreement for the affected Lot 16 DP828415 and Lots 62 & 63 DP859013 for a fee of $1.00 on demand.
6.2 ROTARY PIONEER PARK LABYRINTH PROPOSAL
M16/16 RESOLVED:
1. That Council approve the construction of the labyrinth at Rotary Pioneer Park to be funded by the Rotary Club of Tumut and Blakeney Millar Foundation subject to the following conditions: a. Copy of all detail design plans shall be forwarded to Snowy Valleys Council for approval subject to works commencing. Council Officers will prescribe quality control requirements for the works at such time as the design plans have been approved for construction. b. Structural Engineering design shall be certified by an appropriately Certified Structural Engineer. c. Copies of all persons conducting business or undertaking, with relation to planning and construction of the project, Public liability ($20 Million dollars for any one occurrence) and workers compensation (Unlimited) insurance to Snowy Valley Council prior to works commencing.
PAGE 15 ADMINISTRATOR…………………………………… THE MINUTES OF THE EXTRA-ORDINARY COUNCIL MEETING held in the SNOWY VALLEYS COUNCIL CHAMBER, BRIDGE STREET, TUMBARUMBA, on THURSDAY 26 MAY 2016 commencing at 6:00PM
d. All volunteers undertaking works shall be subject to Council’s volunteer induction process prior to their commencing work on the project e. Snowy Valley Council will act as a principal certifying agency for the project to ensure quality infrastructure is provided. f. Snowy Valley Council will undertake the processing of all relevant Environmental Impact Assessments and approvals. All conditions of these assessments and approvals must be adhered to by the applicant and their agents. g. The Rotary Club of Tumut meet any rehabilitation cost for damage resulting from construction of the Labyrinth. h. That construction commence following the 2016 Lanterns on the Lagoon event to be held on 24 September 2016. 2. Delegate authority to the Interim General Manager to act as Council’s representative in principal management of the project. 3. That the capital costs of $8,500 be funded by Council from the Section 356 Vote.
7. COMMITTEE OF THE WHOLE
M17/16 RESOLVED:
That Council move into Committee of the Whole to consider the matters listed in the confidential section of the agenda (Committee of the Whole) in accordance with Section 10(2) of the Local Government Act 1993 for the reasons specified. 7.1 MINUTES OF FORMER TUMUT SHIRE COUNCIL CONFIDENTIAL SECTION Item 7.1 is confidential under the Local Government Act 1993 Section 10A 2 (f) as it relates to details of systems and/or arrangements that have been implemented to protect council, councillors, staff and Council property and Council considers that discussion of the matter in an open meeting would be, on balance, contrary to the public interest. 7.2 WATER ACCOUNT REDUCTION REQUEST - METER MN 06724 Item 7.2 is confidential under the Local Government Act 1993 Section 10A 2 (a) as it relates to personnel matters concerning particular individuals (other than councillors) and Council considers that discussion of the matter in an open meeting would be, on balance, contrary to the public interest.
At this stage, the time being 6:23pm, Council went into Committee of the Whole.
The Department of Premier and Cabinet representative stayed in the room.
M18/16 RESOLVED:
That at this stage, the time being 6.29pm Council return to Open Council.
PAGE 16 ADMINISTRATOR…………………………………… THE MINUTES OF THE EXTRA-ORDINARY COUNCIL MEETING held in the SNOWY VALLEYS COUNCIL CHAMBER, BRIDGE STREET, TUMBARUMBA, on THURSDAY 26 MAY 2016 commencing at 6:00PM
The Interim General Manager reported to the Open Meeting the recommendation(s) made in the Committee of the Whole – Confidential:
M19/16 RESOLVED:
That the report of the recommendations from the Committee of the Whole meeting be adopted.
7.1 MINUTES OF FORMER TUMUT SHIRE COUNCIL CONFIDENTIAL SECTION
M20/16 RESOLVED:
That the Confidential Minutes of the former Tumut Shire Council as listed below be noted: • Ordinary Tumut Shire Council Meeting - Confidential - 27 April 2016 • SnowyWS Board-Confidential Meeting - 10 May 2016
7.2 WATER ACCOUNT REDUCTION REQUEST - METER MN06724
M21/16 RESOLVED:
That Council reduce the water account for Meter MN06724 for the May to November (2015) period by $744.55 and write off any interest accrued.
There being no further business to discuss, the meeting closed at 6.32pm.]
PAGE 17 ADMINISTRATOR…………………………………… MINUTES OF THE SNOWY VALLEYS COUNCIL EXTRA-ORDINARY MEETING held on WEDNESDAY, 01 JUNE, 2016 at the COUNCIL CHAMBERS, TUMUT, 76 Capper Street Tumut NSW 2720
MEETING COMMENCEMENT: 10:00 AM
PRESENT:
Administrator Paul Sullivan
ATTENDANCE:
General Manager Bob Stewart and Deputy General Manager Kay Whitehead, Director Corporate Services (Murrumbidgee) Allan Tonkin, Director of Corporate and Community Services (Murray) John Proctor, Acting Director Engineering Services (Murrumbidgee) Matt Christensen, Director Environmental Services (Murray) Gus Cox, CEO Snowy Works & Services Andrew Taylor and Management Support Officer (Murrumbidgee) Susan Ivill.
ACKNOWLEDGEMENT TO COUNTRY
An acknowledgement of the Traditional Custodians of the Land was delivered by Administrator Paul Sullivan.
DECLARATIONS OF INTEREST AND REPORTABLE POLITICAL DONATIONS Nil
EXT 1 - Draft Integrated Planning and Reporting Documents 2016-2017 PURPOSE OF REPORT: To present to Council for adoption the Draft Integrated Planning and Reporting documents for 2016-2017.
M22/16 RESOLVED that Council:
1) adopt the following draft documents to place on public exhibition from the 1st June 2016 to the 28th June 2016 seeking public submissions:-
a) Draft Integrated Planning and Reporting Documents 2016-2017 Schedule
2) And that in accordance with Section 402(6), 404(4) and 405(3) of the Local Government Act, the plans be placed on public exhibition for a period of not less than 28 days before consideration of any submissions received and adoption by Council.
There being no further business, the meeting closed at 10:05 am.
PAGE 18 ADMINISTRATOR…………………………………… MINUTES WEDNESDAY, 04 MAY, 2016 RISK MANAGEMENT & SAFETY- OF THE FORMER TUMUT SHIRE COUNCIL
MEETING COMMENCEMENT:
PRESENT:
Participants: Present: Apology: Absent: General Manager-Bob Stewart (Delegate) x Director Develop & Enviro.-Paul Mullins (Delegate) x Director Corp. Services-Allan Tonkin (Delegate) x Acting Director Engineering Services-Matt x Christensen (Delegate) Risk Management Officer-Anthony Shaw (Delegate) x CEO SnowyWS x
CONFIRMATION OF MINUTES:
RM.05 RESOLVED that the minutes of the Risk Management & Safety held on 24- February-2016 be accepted as read.
A Taylor / R Stewart
BUSINESS ARISING FROM MINUTES:
Letter to be drawn up stemming from recently run McPherson case and sent to Minister and Statewide seeking law reform and to have amendments made where cases are run with minimal or no chances of success by the claimant’s legal representatives.
DECLARATIONS OF INTEREST AND REPORTABLE POLITICAL DONATIONS Nil
COMMITTEE REPORTS:
Risk Management Continuous Improvement (*)
RM.06 RESOLVED
That committee members review the attached CIAP
A Taylor / A Tonkin
Signs as Remote Supervision (*)
RM.07 RESOLVED
That the Committee note this report and that RM Officer continues process of assessing and installing signs.
A Taylor / A Tonkin
PAGE 19 ADMINISTRATOR…………………………………… MINUTES WEDNESDAY, 04 MAY, 2016 RISK MANAGEMENT & SAFETY – OF THE FORMER TUMUT SHIRE COUNCIL
GENERAL BUSINESS:
• Allan Tonkin reported on the recent Contract Management Review Report and that he will write to the Internal Audit Committee and inform them that we will prepare a new internal audit program commencing July 2016. • Robert Stewart reported council has now adopted the Tree Management plan which will be a good step forward in managing risk. • A Taylor reported that SWS are investigating options regarding the training and accreditation of the WHS Officer with regard to D&A testing. This would result in a significant saving and increase the frequency of testing.
NEXT MEETING
The next meeting will be held on 22nd June 2016
CLOSED:
The meeting closed at 3.22pm.
PAGE 20 ADMINISTRATOR…………………………………… MINUTES TUESDAY, 14 JUNE, 2016 SNOWYWS
MEETING COMMENCEMENT: 4:02 pm
PRESENT:
Participants: Present: Apology: Leave of Absent: Absence: Administrator – Paul Sullivan x (Delegate) Interim General Manager - Bob x Stewart (Delegate) Community Rep. – Peter Linnegar x (Delegate) Community Rep. – Glenyce Francis x (Delegate) Staff: CEO Snowy WS - Andrew Taylor x Construction Manager – Matt x Hughes Business Services Manager - x Leonie Green Acting Director Engineering x Services – Matt Christensen Minute Taker – Libby Turner x
Administrator Paul Sullivan chaired the meeting.
APOLOGIES:
SWS57 RESOLVED that the apology from Community Representative Peter Linnegar be accepted.
B Stewart / G Francis
DECLARATIONS OF INTEREST:
Nil
CONFIRMATION OF MINUTES:
SWS58 RESOLVED that the minutes of the SnowyWS Board meeting held on 10-May-2016 be accepted as read.
G Francis / B Stewart
BUSINESS ARISING FROM MINUTES:
The SnowyWS Planning Workshop was held on Tuesday 7th June 2016.
CORRESPONDENCE Nil
PAGE 21 ADMINISTRATOR …………………………………… MINUTES TUESDAY, 14 JUNE, 2016 SNOWYWS
COMMITTEE REPORTS:
SWS 1. SnowyWS Financial Results P/E 30 April 2016 (.)
SWS59 RESOLVED the Board accepted the report for its information.
B Stewart / G Francis
SWS 2. 2015-2016 Council Capital Works - May 2016 (.)
SWS60 RESOLVED that the report be received.
B Stewart / G Francis
SWS 3. SnowyWS Determination of Matters - May 2016 (.)
SWS61 RESOLVED that the Board moves into the Confidential Section, with the meeting be closed to the public; to consider the following items in accordance with Section 10a (2) of the Local Government Act 1993.
• SnowyWS Confidential Action Report – May 2016 • SnowyWS Strategic Plan 2016-20 • Summary of Payables & Receivables Report (Confidential) May 2016 • Private Works Summary Report May 2016 • 2015-2016 Private Works May 2016
B Stewart / G Francis
CONFIDENTIAL SESSION:
SWS62 RESOLVED that the Board moves into the Confidential Session of the Board Meeting at 4:07 pm
The Board moved into the Open Session at 4:19 pm
The Chief Executive Officer reported to the open meeting the decisions made in the Confidential Session:
1. SnowyWS Confidential Action Report – May 2016. The SnowyWS Board resolved that the actions be noted.
2. SnowyWS Strategic Plan 2016-20.The SnowyWS Board resolved to approve and adopt the SnowyWS Strategic Plan 2016-20.
3. Summary of Payables & Receivables Report (Confidential) May 2016. The SnowyWS Board resolved that the report be received.
4. Private Works Summary Report May 2016. The SnowyWS Board resolved that the report be received.
PAGE 22 ADMINISTRATOR …………………………………… MINUTES TUESDAY, 14 JUNE, 2016 SNOWYWS
5. 2015-2016 Private Works May 2016. The SnowyWS Board resolved that the report be received.
GENERAL BUSINESS: Nil
NEXT MEETING
The next meeting is planned to be held on Tuesday, 12 July 2016.
CLOSED:
The meeting closed at 4:20 pm.
PAGE 23 ADMINISTRATOR …………………………………… MINUTES WEDNESDAY, 01 JUNE, 2016 YOUTH COUNCIL COMMITTEE - MURRUMBIDGEE
MEETING COMMENCEMENT:
PRESENT:
Participants: Present: Apology: Absent: Council Representative – Evan Saunders x Chairperson – Isaac Erbacher x Deputy Chairperson & Tumut High School Liaison Officer – Treasurer – Caleb Francis x Secretary - Jamie O’Brien x Publicity Officer – Brayden Appleby x Caitlin O’Brien x Charlie Dodds x Joshua Veitch x Jack Bundy x Damon O’Brien x Daisy James x Kiera Beavan x Liana Smithson x Joe Post x Lori Webb x Edward Greig – Adult Facilitator x Barb McKimmie – Adult Facilitator x
Council staff in attendance was Evan Saunders. Guest attendance by Youth Council applicant Jeremy Hannah.
APOLOGIES:
YC7 RESOLVED that the apologies from Brayden, Caitlin, Joshua, Jack and Lori be received.
C Dodds / D James
CONFIRMATION OF MINUTES:
YC8 RESOLVED that the minutes of the Youth Council Committee held on 06- April-2016 be accepted as read.
J Post / D James
BUSINESS ARISING FROM MINUTES:
• Isaac – Youth Council promo video is almost finished. In final editing stages now, edited by Lachlan McDonald who as a result now wants to join the Youth Council. • Isaac – FOFL face painting lacked enough volunteers later in the day. Overall a great day and effort put in by all Youth Council members. • Several comments that we need a sign saying what time face painting begins and ends. Liana says parents of young children need to know the times so they don’t keep asking for more painting once our time is done.
PAGE 24 ADMINISTRATOR …………………………………… MINUTES WEDNESDAY, 01 JUNE, 2016 YOUTH COUNCIL COMMITTEE - MURRUMBIDGEE
• Isaac – Attended the NSW Youth Week conference in Sydney on the 6th of April along with Brayden Appleby. • Isaac also attended the state SRC conference in May. Thanked the Youth Council for the $100 contribution to help pay for his registration to the conference.
COMMITTEE REPORTS:
Youth Matters June and July 2016 (YC1)
1. Grant Opportunity • Charlie – Mountain bike tracks at the end of Sydney Street in Tumut need signage, perhaps for our project we could get some appropriate ones made so people know where to go to use them. • Kiera – A project that might benefit Gadara School in some way, perhaps with equipment for the school’s students to use. Her sister attends the school so she will ask some of the staff for possible ideas relating to this idea. • The adventure walk at Pioneer Park in Tumut was discontinued when the clean up around the ponds happened a few years ago. Jeremy suggests we look into a project that could re-establish an adventure walk for children and youth at Pioneer Park. • Daisy to ask Rotary about the possibility of creating a new adventure walk with the funds of the grant should the Youth Council be successful in the application.
2. Tumut Takes 2 • Organisers of the Tumut Takes 2 Jess Coleman and Evan Saunders have invited the Youth Council to sell hot and cold drinks in the foyer at both nights on the 10th and 11th of June at the Montreal Theatre. • All funds raised from sales will go towards the cost of hiring the theatre for the two shows. • Youth Council members to volunteer their availability to Evan. Adult help and support by Barb McKimmie, Rob O’Brien and Michelle Post.
3. Creation of Snowy Valleys Council • The creation of the new merged council between Tumut and Tumbarumba Shires now means there are two youth councils in the region. • Evan will organise a meeting with Marilyn the YDO based in Tumbarumba to discuss a possible meeting between the two committees. • Ideas for a get together of some kind with both Youth Councils in the way of a BBQ or movie together in Tumbarumba was suggested.
4. New members • The Youth Council accepts the applications from Jeremy Hannah and Brendan Castles to join the Youth Council. • Isaac moved a motion to accept the new members into the committee.
1. RECOMMENDATION
That Council accept the nominations of Jeremy Hannah and Brendan Castles to join the Tumut Youth Council. K Beaven / D O’Brien
PAGE 25 ADMINISTRATOR …………………………………… MINUTES WEDNESDAY, 01 JUNE, 2016 YOUTH COUNCIL COMMITTEE - MURRUMBIDGEE
5. Winter School Holiday Program • Suggestions for activities to include in the holiday program include; snow day trip at Selwyn (+ shuttle bus), laser tag and movie in Wagga (+ shuttle bus), Batlow table tennis challenge day, mountain bike riding, bush walking. • Evan to look into these suggestions in line with funding and Council approval.
YC9 RESOLVED
That the Snowy Valleys Youth Council discuss matters in this report and take action accordingly. I Erbacher / K Beavan
GENERAL BUSINESS: • Due to Phoebe James resigning from her membership in the Youth Council and Isaac moving to Wagga in July, the positions of Chairperson and Deputy Chairperson are now open to be filled. • Evan and Barb suggested that an extra ordinary meeting be held during next month’s informal meeting to elect members into these positions. • Isaac moved a motion that an should election take place prior to the usual October election date.
2. RECOMMENDATION
That an extra-ordinary Youth Council meeting be held on Wednesday the 6th of July to elect new Chair and Deputy Chair positions in the committee.
I Erbacher / D James
NEXT MEETING
The next meeting will be held on Wednesday 6th of July.
The next formal meeting will be held on Wednesday the 3rd of August.
CLOSED:
The meeting closed at 5:35pm.
PAGE 26 ADMINISTRATOR …………………………………… MINUTES WEDNESDAY, 4 MAY, 2016 TALBINGO PROGRESS & RATEPAYERS ASSOCIATION
MEETING COMMENCEMENT: 7.35 pm
PRESENT: Lorraine Oliver Allan Leggett James Smith Bob Erskine Bob Quarmby Dorothy Garrod Lindsay Raymond Bruce Pullen Frank McCorry Gary Bilton
CHAIRPERSON:
Allan Leggett.
APOLOGIES:
Mary & Herbie Trager, Dawn Byatt, Regina Roach.
CONFIRMATION OF PREVIOUS MINUTES:
RESOLVED: That the minutes of the Talbingo Progress and Ratepayers Association held on 6 April 2016 be accepted as read. Bob Erskine/Bob Quarmby Carried
BUSINESS ARISING FROM MINUTES:
New Residents
We welcome Darrell & Leanne Dunn and it was agreed a welcome pack be presented to them.
Brochure - “Things to Do in Talbingo”
Ongoing.
Proposed Meeting with Snowy Hydro
An email from SnowyHydro following the meeting was read. After some discussion.
RESOLVED: That Lindsay Raymond liaise on our behalf with SnowyHydro's Guy Boardman regarding 1. Their new sign at Sir William Hudson Park, 2. A sign at Sir William Hudson Park directing visitors to public toilets at the Shopping Centre, 3. The possibility of replacement of the community assistance role SnowyHydro's Melinda Deas provided throughout the previous decades. Bob Erskine/Lorraine Oliver Carried
Recreational Vehicle (RV) Friendly Town Status
Council's Matt Christensen provided a comprehensive report in lieu of his attending our meeting. After extensive discussion,
RESOLVED: Recommend: That Council consider this Association's new position that the Jounama Camping area in Kosciuszko National Park is
PAGE 27 MINUTES WEDNESDAY, 4 MAY, 2016 TALBINGO PROGRESS & RATEPAYERS ASSOCIATION sufficiently close to Talbingo to satisfy long term RV users to the area and that this be reflected in any future application by Council to the Campervan Motorhome Club of Australia for RV Friendly status.
Lindsay Raymond/Bob Erskine Carried
Australia Day 2016
Allan Leggett reported the event was very successful with over 100 attending the breakfast. Bob Erskine reported Council's representative Cr Scott Stevenson provided a very positive report of the event to Council. There is an intention to hold a debrief when Allan returns to facilitate the event next year. There was consensus congratulating all volunteers involved in preparation prior to and on the day. A special mention for Peter Pitcher for the development of the Lone Pine memorial.
RESOLVED: That a motion of special thanks be passed for Dawn & Bill Byatt for their contribution towards the cost of the breakfast. Lorraine Oliver/Gary Bilton Carried
Talbingo Markets Sunday June long-weekend
Bob Quarmby has taken on the co-ordination with details to be announced next meeting. Advertising to start soon. A sub-committee is still to be formed. A reply from Bob Quarmby on 12 April to a letter from Council's Bob Stewart re the last market was read and included some requests to facilitate solutions. No reply yet from Council.
Request to reinstate acceleration lane at Snowy Mountains Hwy and Miles Franklin Drive intersection
From Councils minutes a letter has been drafted by Council's Mattt Christensen to be sent to the Regional Traffic Committee. Ongoing.
Brand and Image Guidelines and Marketing Strategy
A copy of the draft was handed around and noted.
Basketball Net - Miles Franklin Park
Has been replaced.
TREASURER'S REPORT:
Lorraine Oliver distributed a copy of the April 2016 report to all those present. The opening balance was $5,857.39. Income: Book Trolley $256.15, Community Golf Day $2,621.50, Spyder Muster $1,520.00. Expenditure: Photocopies delivery and toilet rolls March markets $50.50, Insurance March markets $48.92, Supermarket - Spyder Muster $660.70, Charity Golf Day (CGD) allocations for School, Can Assist, Fire Brigade, Church $1,614.32, CGD for Community Transport $200, Anzac Day wreath $55, Tegra Aust - concrete at Cenotaph $678. Closing balance $6,947.52. The Cash Reserve after addition of interest $4.63 was $5,565.76. Invoices presented were; Supermarket frozen vegies - Anzac Day $34.10. PO Box renewal is ongoing re finding a cheaper alternative.
PAGE 28 MINUTES WEDNESDAY, 4 MAY, 2016 TALBINGO PROGRESS & RATEPAYERS ASSOCIATION
RESOLVED: That the invoices presented be paid and Treasurer's report as presented be accepted. Lorraine Oliver /Bob Erskine Carried CORRESPONDENCE:
From Snowy Hydro - Re meeting with our delegation From Murrumbidgee Primary Health Network - re General Practice Service to Talbingo To Tumut Shire Council (TSC) Re: Reply to their letter re Talbingo March Markets. To TSC re review of Outstanding Action List - Miles Franklin Memorial Park playground fencing and safety signage still outstanding. From TSC's Matthew Christensen re RV Friendly Status update. From TSC - Tumut Region Image and Marketing Project Draft Budget, Fees & Charges Local Gov't Rating Review IT Strategy, Rural Road Reserve Tree Management, Banner and Flag Policy, Elm Tree Management Plan. From TSC Minutes; ⋅ Proposed extension of Bicycle Path to Cenotaph - in 2016/17 budget ⋅ Proposal for path from Caravan Park to shops - in 2016/17 budget ⋅ RV Friendly status application - to be lodged in April 2016 ⋅ Kangaroos in Talbingo - awaiting response from NPWS ⋅ Acceptance of April minutes ⋅ RMS position of not supporting acceleration lane north SMH - letter to ⋅ Regional Traffic Committee. ⋅ Minutes Tumut Shire Local Emergency Management Committee. From Gary Bilton ABC News article re stats on lack of affordability for internet access and costs for hard copies of bills
RESOLVED: That the correspondence as presented be accepted.
Gary Bilton/Dorothy Garrod Carried GENERAL BUSINESS:
St Paul's Church 50th Anniversary Celebration Sunday 23rd April 2017
Frank McCorry reported this is a heads-up for the likely date.
ABC Television Reception
A number of members reported reception has been poor for at least two weeks. Bob Erskine volunteered to email our concerns.
Aircraft using airstrip
After some discussion it was decided this should be added to the list for a future meeting with Snowy Hydro.
Talbingo Community Email Address
Gary Bilton referred to the Council motion for community members establishing, through the library sponsored system, an email address. Also statistics quoted showing
PAGE 29 MINUTES WEDNESDAY, 4 MAY, 2016 TALBINGO PROGRESS & RATEPAYERS ASSOCIATION
57% of low income Australians are not internet connected making Australia the lowest scoring in the category of affordability for internet access in the world. Add to this the increasing prevalence of companies charging up to $3.20 per page for hard copies of statements, bills etc. Also the burden of postage going up to $1 per stamp and the delay and inconvenience of 4 days delivery time.
RESOLVED: That this association promote via the newssheet, to those local residents without internet access who wish to communicate via the internet and who must comply with the growing need for online information, to provide a free advocacy service for email use via our local library system. (See Resolution: 17 Council Minutes 28-1- 16.)
Gary Bilton/Lindsay Raymond Carried
NEXT MEETING:
The next meeting will be held on Wednesday 1 June 2016 at the Country Club meeting room at 7.30 pm.
TERMINATION:
The meeting terminated at 9.40 pm.
PAGE 30 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 ACTION REPORT
REPORT NUMBER: AC 1 SUBJECT: Action Report from the former Tumut Shire Council's Ordinary Meeting held 27 April 2016(.) REPORT AUTHOR: Doris Crain RESPONSIBLE MANAGER: A Tonkin
PURPOSE OF REPORT: To present to Council the Action Report from the Ordinary Council Meeting held 27 April, 2016.
KEY ISSUES
Action Report
RECOMMENDATION
That the Action Report including the ‘Completed’, and ‘Commenced awaiting Finalisation’ and ‘Awaiting Budget Allocation’ categories from the 27 April, 2016 former Tumut Shire Council’s Ordinary meeting be noted.
COMMENTS
As resolved at Tuesday 25 February 2014 Council meeting the Directors Action Report will now include the following categories;
• Completed • Commenced awaiting finalisation • Awaiting budget allocation
Actions shown as completed will be removed from the outstanding list and the other two categories will be removed and reported on:
Quarterly for commenced awaiting finalisation (July, October, January, April) Yearly for awaiting budget allocation, unless funds are available from another source (January)
This report contains a combination of all three categories from the Ordinary Council meeting held Wednesday, 27 April, 2016.
ATTACHMENTS 1. Action Report 27/04/2016
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PAGE 53 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 ACTION REPORT-FINANCE, POLICY & STRATEGY
REPORT NUMBER: AC 2 SUBJECT: Action Report from the former Tumut Shire Council's Finance Policy and Strategy Meeting held 3 May, 2016 (.) REPORT AUTHOR: Doris Crain RESPONSIBLE MANAGER: A Tonkin
PURPOSE OF REPORT: To present to Council the Action Report of the Finance Policy and Strategy Meeting held Tuesday, 3 May, 2016
KEY ISSUES
Action Report
RECOMMENDATION
That the Action Report from the former Tumut Shire Council’s Finance, Policy and Strategy meeting held Tuesday, 3 May, 2016 be noted.
COMMENTS
To present to Council the actions from the former Tumut Shire Council’s Finance, Policy and Strategy meeting held Tuesday, 3 May, 2016.
ATTACHMENTS
1. Finance Policy & Strategy Action Report 3/05/2016.
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PAGE 58 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 ACTION REPORT-EXTRA-ORDINARY
REPORT NUMBER: AC 3 SUBJECT: Action Report Extra-Ordinary Council Meeting of Snowy Valleys Council held 26 May 2016 (.) REPORT AUTHOR: Doris Crain RESPONSIBLE MANAGER: R K Stewart
PURPOSE OF REPORT: To present to Council the Action Report of the Extra-Ordinary Meeting held 26 May 2016.
KEY ISSUES
Action Report
RECOMMENDATION
That the Action Report from the Thursday, 26 May 2016 Extra-Ordinary Council meeting be noted.
COMMENTS
To present to Council the actions from the Extra-Ordinary Council meeting held Thursday, 26 May, 2016.
ATTACHMENTS
1. Extra-Ordinary Action Report 26/05/2016.
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REPORT NUMBER: AC 4 SUBJECT: Action Report Extra-Ordinary Council Meeting of Snowy Valleys Council held 1 June 2016 (.) REPORT AUTHOR: Doris Crain RESPONSIBLE MANAGER: A Tonkin
PURPOSE OF REPORT: To present to Council the Action Report of the Extra-Ordinary Meeting held 1 June 2016.
KEY ISSUES
Action Report
RECOMMENDATION
That the Action Report from the Wednesday, 1 June 2016 Extra-Ordinary Council meeting be noted.
COMMENTS
To present to Council the actions from the Extra-Ordinary Council meeting held Wednesday, 1 June, 2016.
ATTACHMENTS
1. Extra-Ordinary Action Report 01/06/2016.
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PAGE 64 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 DETERMINATION OF MATTERS-CONFIDENTIAL SECTION
REPORT NUMBER: DMCS 1 SUBJECT: Determination of Matters-Confidential session 23/06/2016 (.) REPORT AUTHOR: Doris Crain RESPONSIBLE MANAGER: R K Stewart
PURPOSE OF REPORT: To present to Council Determination of Matters to be discussed in the Confidential Section of the meeting.
KEY ISSUES
Determination of Matters
RECOMMENDATION
That Council moves into committee of the whole with the meeting closed to the public, to consider the following items in accordance with Section 10A (2) of the Local Government Act, 1993:
1. Confidential Minutes - Snowy WS Board – 14 June 2016 2. Confidential Action Report – 27 April 2016
COMMENTS
In accordance with Section 9 (2A) of the Local Government Act 1993, the General Manager is of the opinion that the matters included in the Confidential Agenda, and detailed below are likely to be considered when the meeting is closed to the public.
Section 10A(4) of the Local Government Act, 1993 provides that members of the public are allowed to make representations to or at a meeting, before any part of the meeting is closed to the public, as to whether that part of the meeting should be closed.
The following items have been previously considered for various reasons to be included in confidential session:
1. Confidential Minutes - Snowy WS Board – 14 June 2016 2. Confidential Action Report – 27 April 2016
ATTACHMENTS Nil
PAGE 65 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 CORRESPONDENCE REPORT
Correspondence Report - Ordinary Meeting - 23 June 2016 (.)
BACKGROUND
1. THE HON. BARNABY JOYCE MP (ID1932011)
A response to Councils correspondence conveying concerns regarding the reduction in Tax changes for Backpackers.
A copy of the letter is attached.
1. RECOMMENDATION that Council note the response.
ATTACHMENTS
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PAGE 68 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 NOTICE OF RESCISSION
PAGE 69 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 DELEGATES REPORT
REPORT NUMBER: DG 1 SUBJECT: Murray Darling Association Inc. Meeting - 11 March 2016 REPORT AUTHOR: Bob Stewart RESPONSIBLE MANAGER: R K Stewart
PURPOSE OF REPORT: To present the minutes of the Murray Darling Association (Murrumbidgee Region) meeting held in Leeton on 11 March, 2016.
KEY ISSUES
Minutes of Murray Darling Association (Murrumbidgee Region) meeting
RECOMMENDATIONS
That Council note the minutes of the Murray Darling Association (Murrumbidgee Region) meeting held on 11 March, 2016.
BACKGROUND
Council Delegates for the Murray Darling Association (Murrumbidgee Region) Meeting was former Clr Geoff Pritchard and the General Manager – Bob Stewart.
ATTACHMENTS
Copy of minutes – 11 March 2016
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REPORT NUMBER: DG 2 SUBJECT: Riverina Highlands Zone Bushfire Management Committee Meeting - 15 March 2016 REPORT AUTHOR: Paul Mullins RESPONSIBLE MANAGER: R K Stewart
PURPOSE OF REPORT: To present the minutes of the Riverina Highlands Zone Bushfire Management Committee meeting held in The Riverina Highlands Building on 15 March, 2016.
KEY ISSUES
Minutes of Riverina Highlands Zone Bushfire Management Committee meeting – 15 March 2016.
RECOMMENDATIONS
That Council note the minutes of the Riverina Highlands Zone Bushfire Management Committee meeting held on 15 March, 2016.
BACKGROUND
Council Delegates for the Riverina Highlands Zone Bushfire Management Committee Meeting was former Clr James Hayes and the Director Development & Environment – Paul Mullins.
ATTACHMENTS
Copy of minutes – 15 March 2016
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PAGE 78 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 INTERIM GENERAL MANAGERS REPORT
REPORT NUMBER: GM 1 SUBJECT: Adoption of Snowy Valleys Councils Code of Conduct and Procedures REPORT AUTHOR: Susan Ivill RESPONSIBLE MANAGER: R K Stewart
PURPOSE OF REPORT: Adopt a Model Code of Conduct and Procedures based on the Division of Local Governments Model Code and Procedures
KEY ISSUES
Adoption of the Code of Conduct for Snowy Valleys Council and the Procedures for the administration of that Code.
RECOMMENDATION
That the Model Code of Conduct and Procedures for the administration of the Model Code of Conduct be adopted for Snowy Valleys Council (SVC) and placed on public exhibition.
INTRODUCTION
On the 12th May 2016 the NSW Government released the Local Government (Council Amalgamations) Proclamation 2016.
The Proclamation states:
Clause 20 - Code of Conduct
The Code of Conduct for our new Council is to be the Model Code (within the meaning of section 440 of the Act) until a Code of Conduct is adopted by the Council in accordance with the Act.
Both Tumbarumba and Tumut Councils had adopted the Model Code of Conduct.
Councillors, staff and delegates of Council must comply with the adopted Code of Conduct.
COUNCIL SEAL REQUIRED No.
BUDGET IMPACTS Nil.
PAGE 79 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 INTERIM GENERAL MANAGERS REPORT
SOCIAL IMPACTS The Code of Conduct plays an important role in detailing to Council and staff acceptable standards of behaviour.
ENVIRONMENTAL IMPACTS Nil.
OPERATIONAL PLAN IMPACTS The adoption and compliance with the Code of Conduct ensures open and transparent governance. The Code applies to Councillors, Administrators, Staff and Delegates of Council.
ATTACHMENTS Nil.
The Model Code and the Procedures have previously been presented to Council.
PAGE 80 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 INTERIM GENERAL MANAGERS REPORT
REPORT NUMBER: GM 2 SUBJECT: Joint Organisations (.) REPORT AUTHOR: Bob Stewart RESPONSIBLE MANAGER: R K Stewart
PURPOSE OF REPORT: To advise Council of the governments final presentation on JO's.
KEY ISSUES
1. Building Stronger Communities supported by Stronger Councils 2. Local Government Act
RECOMMENDATION
That;
1. The JO paper be advertised by Council
2. The Administrator prepare a submission for lodgement by 15th July 2016 supporting the JO Model.
INTRODUCTION
The State Government has released a paper titled Joint Organisations (JO) – towards a new model for regional collaboration.
Submissions close 5.00pm on Friday 15 July 2016.
During 2015, REROC participated in the JO Pilot Trial and provided feedback.
JO’s will have core functions of strategic planning and priority setting, inter- governmental collaboration and regional leadership and advocacy embedded in legislation.
JO’s will have optional functions such as service delivery and capacity building enabled but not prescribed. After the core JO model is established, JO formed corporations or other entities may be established. An overview of the JO model is set out in Figure 1 below.
PAGE 81 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 INTERIM GENERAL MANAGERS REPORT
All information may be found on www.fitforthefutrue.nsw.gova.u and following the link to Joint Organisations.
Joint Organisations will be implemented in 2017.
PAGE 82 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 INTERIM GENERAL MANAGERS REPORT
Given the importance of the JO Model to build capacity, it is suggested input should be sought from the Local Representation Committee (LRC) and that advice be considered by the Implementation Advisory Group (IAG).
Subject to the advice, the Administrator can consider lodging a submission on Council’s behalf.
COUNCIL SEAL REQUIRED No
BUDGET IMPACTS To be determined
SOCIAL IMPACTS JO’s can build social and economic capacity of regions.
ENVIRONMENTAL IMPACTS Positive
OPERATIONAL PLAN IMPACTS To be determined
ATTACHMENTS Nil
PAGE 83 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 DIRECTOR CORPORATE SERVICES REPORT
REPORT NUMBER: DCS 1 SUBJECT: Adoption of Budget period 13/5 to 30/6/2016 (.) REPORT AUTHOR: John Proctor RESPONSIBLE MANAGER: R K Stewart
PURPOSE OF REPORT: To adopt a Budget for the period of 13 May to 30 June 2016.
KEY ISSUES
1. Adoption of a budget for period 13 May to 30 June 2016
RECOMMENDATION
That;
1. Council confirms the adoption of an interim budget for the period 13 May to 30 June 2016
2. a further report be provided based on the adopted Operational Plans of the former Tumbarumba and Tumut Shire to quantify the interim budget.
COMMENTS
On the 12 May 2016 the new Snowy Valleys Council was proclaimed. Whilst the proclamation and subsequently issued guidance documents made suitable provision for the new Council to set an interim budget starting from 1 July 2016, no opinion or guidance was given for the period interim period 13 May to 30 June 2016.
Subsequently as a result the newly formed Council would be in contravention of the Local Government Act via the Regulations, which states:
211 Authorisation of Expenditure (1) A council, or a person purporting to act on behalf of a council, must not incur a liability for the expenditure of money unless the council at the annual meeting held in accordance with subclause (2) or at a later ordinary meeting: (a) has approved the expenditure, and (b) has voted the money necessary to meet the expenditure. (2) A council must each year hold a meeting for the purpose of approving expenditure and voting money.
To comply with the Local Government Act and Regulations, it was proposed that the Council adopts an interim budget for the period 13 May to 30 June 2016 made up of
PAGE 84 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 DIRECTOR CORPORATE SERVICES REPORT the unspent 2015/2016 operational budgets of the former Councils as at the 12 May 2016. This approach was approved by the Administrator.
A further report will be published at a later date post 30 June 2016 to quantify the interim budget. The finalised budget for the period 13 May to 30 June 2016 can then be incorporated into the 2016/2017 Snowy Valleys Council operational plan.
COUNCIL SEAL REQUIRED No
BUDGET IMPACTS Interim budget for the period 13 May to 30 June 2016 for Snowy Valleys Council made up on the unspent 2015/2016 allocations of the former Councils
SOCIAL IMPACTS As outlined in the former individual Councils 2015/2016 Delivery and Operational Plans
ENVIRONMENTAL IMPACTS Nil
OPERATIONAL PLAN IMPACTS As outlined in the former individual Councils 2015/2016 Delivery and Operational Plans
ATTACHMENTS Nil
PAGE 85 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 DIRECTOR CORPORATE SERVICES REPORT
REPORT NUMBER: DCS 2 SUBJECT: Statement of Investments as at 31 May 2016 for Snowy Valleys Council - Murrumbidgee Office (.) REPORT AUTHOR: Sarah Pentland RESPONSIBLE MANAGER: A Tonkin
PURPOSE OF REPORT: To present to Council the Statement of Investments as at 31 May 2016
KEY ISSUES
Statement of Investments - Murrumbidgee
RECOMMENDATION
That Council adopt the Statement of Investments as at 31 May 2016.
COMMENTS
As at 31 May 2016, Cash and Cash Investments of $19,229,956 were held by the Murrumbidgee Office representing an increase of $1,432K from the previous month of April.
Significant income (>$50K) received during the month of May included the following:
• NSW Office of Local Government - $420K – FAGS 4th Quarter • Department of Infrastructure - $335K – Roads to Recovery Grants 15/16 • Gundagai Shire Council - $160K – Rural Fire Service Contributions • Roads and Maritime Service - $139K – Block Grants • Tumbarumba (former)Shire Council - $131K – RFS Contributions
Significant expenditure (>$50K) in addition to salaries and wages included the following:
• Sitech Solutions Pty Ltd - $150K – GPS Equipment • Poly Spray Coatings - $86K – Manhole Rehab Works Order • Wyangle Quarry Pty Ltd – 150K – Gabion Rock & DGS40 Gravel • Goodsell Machinery - $105K – Purchase Caterpillar Backhoe • Boral Construction - $100K – Sprayed Bitumen Surface • Gundagai Shire Council - $97K – Plant Hire
The following graph illustrates the movement of Council’s Cash and Investments and Reserve balances from May 2015 to May 2016.
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Receivables during April decreased by $1.8MK. The decrease was due to the third installment and outstanding water notice payments continuing to be received.
During April, 1 invesment matured and reinvested. All investments have been made in accordance with the Local Government Act, Regulations and Council’s Invesment Policy.
COUNCIL SEAL REQUIRED No
BUDGET IMPACTS Nil
SOCIAL IMPACTS Nil
ENVIRONMENTAL IMPACTS Nil
OPERATIONAL PLAN IMPACTS Nil
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ATTACHMENTS 1. Cash and Cash Investment balances as at 31 May 2016
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REPORT NUMBER: DCS 3 SUBJECT: Statement of Investments as at 31 May 2016 for Snowy Valleys Council - Murray Office (.) REPORT AUTHOR: Tanya Wilesmith RESPONSIBLE MANAGER: John Proctor
PURPOSE OF REPORT: To present to Council the Statement of Investments as at 31 May 2016.
KEY ISSUES
The investments listed have been made in accordance with the Local Government Act (1993), the regulations and Council’s policy.
RECOMMENDATION
That Council receive the Statement of Investments as at 31 May 2016.
COMMENTS
In accordance with Clause 212 of the Local Government (General) Regulation 2005, a monthly report is required to be submitted to Council detailing all investments of Council. Balance Investment Interest Maturity % of Cash & 11am at call Accounts Invested $ Date Rate% Date Portfolio National Australia Bank Working A/C 714,040.92 2.00% 5.6% Sub Total Cash & Call Accounts 714,040.92 2.00% 5.6% Balance Investment Interest Maturity % of Term Deposits & Commercial Bills Invested $ Date Rate% Date Portfolio Bendigo Investments 750,000 25/02/2016 2.90% 25/06/2016 5.9% National Australia Bank 500,000 22/02/2016 3.04% 22/06/2016 3.9% Bank of Queensland 500,000 8/02/2016 3.05% 8/08/2016 3.9% Bank of Queensland 1,000,000 22/02/016 3.05% 22/08/2016 8.2% National Australia Bank 750,000 1/03/2016 3.04% 31/08/2016 5.9% National Australia Bank 500,000 27/04/2016 3.12% 26/10/2016 3.9% Hume Bank 500,000 13/09/2015 2.80% 16/09/2016 3.9% Hume Bank 500,000 31/07/2015 2.90% 31/07/2016 3.9% AMP 750,000 3/02/2016 3.00% 2/08/2016 5.9% Suncorp Bank 750,000 3/02/2016 3.00% 3/08/2016 5.9% Commonwealth Bank 500,000 12/08/2015 2.85% 10/08/2016 3.9% AMP 500,000 8/02/2016 3.00% 8/08/2016 3.9% Suncorp Bank 500,000 25/02/2016 3.00% 23/08/2016 3.9% Commonwealth Bank 750,000 30/03/2016 2.95% 28/06/2016 5.9% Bank of Queensland 750,000 30/03/2016 3.00% 26/09/2016 5.9% Suncorp Bank 500,000 28/03/2016 3.00% 28/06/2016 3.9% Suncorp Bank 750,000 24/05/2016 3.00% 21/11/2016 5.9% AMP 750,000 24/05/2016 3.00% 24/05/2017 5.9% Commonwealth Bank - FRN's 500,000 1/08/2015 2.74% 1/08/2018 3.9% Sub Total Term Deposits & Bills 12,000,000 2.97% 94.4% Total Cash & Invested Funds 12,714,040.92 2.92% 100.00%
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The total balance of cash on hand and invested funds of $12,714,040.92 are currently restricted as:
RESERVE FUNDS Balance
Externally Restricted Reserves Water Fund $940,122 Sewer Fund $1,839,948 Domestic Waste $434,820 Urban Stormwater $169,236 Unexpended Specific Purpose Grants $785,868 Tumbarumba Retirement Village $727,165
Balance Externally Restricted $4,897,159
Internally Restricted Reserves Plant Replacement $1,359,191 Capital Projects $3,733,024 Employees Leave Entitlements $400,000 Quarry Reserves $684,869 Community Services $398,659 Office Equipment Replacement $143,670 Private Works Contingency $400,000 Uncompleted Works $0 Other Minor Reserves $229,190 Unrestricted Funds $468,279
Balance Internally Restricted $7,816,882
Total Reserve Funds $12,714,041
Council’s investments and cash on hand are invested with the following institutions.
Investment Distribution % by Institution
National Bank Suncorp Bank Working Account 19% 5% National Bank 14% Commonwealth Bank - FRN's Bendigo 4% Investments 6% Commonwealth Bank Bank of 10% Queensland 18% AMP 16% Hume Bank 8%
PAGE 90 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 DIRECTOR CORPORATE SERVICES REPORT
Interest received on funds invested to date total $365,617, with $278,027 allocated to the General Fund. This compares to the interest budget in the following graphs.
Interest Received all Funds
$450,000 $400,000 $350,000 $300,000
$250,000 Actual
$200,000 Budget $150,000 $100,000 $50,000 $-
Interest Received General Fund
$350,000
$300,000
$250,000
$200,000
$150,000 Actual
Budget $100,000
$50,000
$-
During May one investment reached maturity and two new term deposits were invested.
• AMP investment of $500,000 matured, this was closed on 2 May due to cash flow purposes. • New investment with Suncorp Bank on 24 May of $750,000 was invested for 6 months @ 3%. • New investment with AMP on 24 May of $750,000 was invested for 12 months @ 3%.
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It is hereby certified that the above investments have been made in accordance with Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with Council’s Investment Policy.
COUNCIL SEAL REQUIRED No
BUDGET IMPACTS Nil
SOCIAL IMPACTS Nil
ENVIRONMENTAL IMPACTS Nil
OPERATIONAL PLAN IMPACTS Nil
ATTACHMENTS Nil
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REPORT NUMBER: DES 1 SUBJECT: Sale of Water Races - Batlow Township (.) REPORT AUTHOR: Matthew Christensen RESPONSIBLE MANAGER: Matthew Christensen
PURPOSE OF REPORT: To facilitate the sale of redundant Council water races in the Batlow township.
KEY ISSUES
Council approval is required for the sale of the water race and to resolve to affix the seal of Council to documentation.
RECOMMENDATION
That the Council:
1. Approve the sale of the reserved water races contained within the following properties:
Property Description Property Address Lot 2 on DP311892 26 Bartlett Street BATLOW NSW 2730 Lot 17 on DP873555 Bogong Avenue BATLOW NSW 2730 Lot 11 on DP774286 Bogong Avenue BATLOW NSW 2730 Lot 5 on DP17105 14 Tumbarumba Road BATLOW NSW 2730 Lot 6 on DP11588 1 Batlow Road BATLOW NSW 2730 Lot 11 on DP631255 1 Batlow Road BATLOW NSW 2730
2. Require the landowner/s to pay all costs associated with the sale and transfer of reserved water races, and that the nominal sale price will be $1.00, and approve the future sale and transfer of remaining reserved water races under the same terms.
3. Sign and Affix the seal of Council to all contract and transfer documentation associated with the facilitation of the sale.
INTRODUCTION
In the early 20th century the Council constructed water races that collected and transported surface run off water into the township of Batlow. Council resumed lands for race construction in the early 1900’s.
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BACKGROUND
Many years later water supply infrastructure was significantly improved when water supply was reticulated throughout Batlow via a piped network and consequently water races became redundant, however they remain in the ownership of Council. In more recent years Tumut Shire Council has approved the sale of water races in other locations in Batlow.
COMMENTS
A map has been drafted showing all locations within the Batlow Area indicating allotments where the presence of a water race exists. Letters were subsequently sent to all affected property owners (dated 6 June 21016) advising: 1. All requests to purchase Council Owned water races must be made in writing, as the requests can only be approved through a resolution of Council. 2. Council will resolve the sale of the water race to the land owner at the cost of $1.00 (nominal sale price) on the provision the land owner will pay all costs associated with the transfer of the water race. This should be undertaken through your solicitor. 3. Council Officers in accordance with the Council Resolution will process the sale.
Council to date has received four requests from property owners seeking to purchase the water race traversing their property. These property descriptions are listed below: Property Description Property Address Lot 2 on DP311892 26 Bartlett Street BATLOW NSW 2730 Lot 17 on DP873555 Bogong Avenue BATLOW NSW 2730 Lot 11 on DP774286 Bogong Avenue BATLOW NSW 2730 Lot 5 on DP17105 14 Tumbarumba Road BATLOW NSW 2730 Lot 6 on DP11588 1 Batlow Road BATLOW NSW 2730 Lot 11 on DP631255 1 Batlow Road BATLOW NSW 2730 The process of sale of the above allotments must be subject to a resolution of Council, specific to these allotments.
COUNCIL SEAL REQUIRED Yes
BUDGET IMPACTS Nil, advice to the purchaser has advised that Council will agree to the sale of the race for a nominal cost of $1.00, and legal costs for the transfer to be borne by the property owner.
SOCIAL IMPACTS Nil
ENVIRONMENTAL IMPACTS Nil
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OPERATIONAL PLAN IMPACTS The matter of water race sale was considered in a report to Council dated 24 February 2016, where the intent was indicated by the then Tumut Shire Council, to facilitate the resolution of the water race issues in Batlow.
ATTACHMENTS
1. Batlow Water Races map 2. Request to Purchase Water Race Lot 2 DP311892 #1934974 3. Request to Purchase Water Race Lot 17 DP873555 & Lot 11 DP774286 #1935053 4. Request to Purchase Water Race Lot 5 on DP17105 #1935629 5. Request to Purchase Water Race Lot 6 DP11588 & Lot 11 DP631255 #1936694
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REPORT NUMBER: DES 2 SUBJECT: Works Program - Murray Office (.) REPORT AUTHOR: Wayne Bennett RESPONSIBLE MANAGER: Wayne Bennett
PURPOSE OF REPORT: To provide Council with an update on the progress of engineering works undertaken under the 2015/2016 Operational Plan and Roads and Maritime (RM) Programs within the former Tumbarumba Shire Council to mid-June 2016.
KEY ISSUES
Progress against adopted engineering works program 2015/2016
RECOMMENDATION
That Council note the information as presented.
BACKGROUND
Roads and Drainage Some of the works carried out 2015/ 2016 to mid-June are as follows:
MR85 Batlow Road – Homebush Park Reconstruction (segment 410, 420 & part 430) Quicklime modification of the sub base layer is completed and correction courses are being placed, mixed and compacted.
An investigation of an old subsoil drainage culvert was requested by RMS. A hole was dug in the upstream end of the concrete pipe culvert to determine if subsoil drains were plumbed into it. The excavation revealed no such subsoil drains or a pit, so the pipe and excavation was backfilled with stabilised sand and the road surface reinstated as agreed by RMS. This was done as a variation to the contract.
The installation of sub soil drains and batter revegetation works have recently been completed.
The completion date was late May following the placement and compaction of the correction layers and the base layer, primer sealing and installation of guardrail.
Long periods of rain has resulted in delays in achieving correct moisture levels and compaction rates within the base layer. Inclement weather resulted in approximately 3 weeks delay in achieving the original deadline.
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Photo 1 – MR85 Batlow Road (Homebush Park Project) – Downer EDI Works Mixer Stabiliser mixing the first stages of the correction layers
MR677 Alpine Way Culvert Replacement Work
Council and local contractors installed three culverts on the Alpine Way to complete the work order issued by RMS.
MR677 Alpine Way Slope Stability Work
A work proposal (quote) has been submitted to RMS for issue of a work order. Council waiting on RMS to issue a work order. Work Orders have been issued with additional works now been included with the above works for completion prior to the end of June.
MR677 Alpine Way Road Widening at Murray Gates – on hold
Kent Street Stormwater Installation
Works on the first stage of works on this project are well underway with all works scheduled for completion by the end of June (pending weather conditions).
Plant & Equipment
• Routine repair & servicing of Council Plant. • Plant No. 103 has been sold at auction meeting reserve. • Assist with Depot/ Store/ Workshop renovations. • Plant No. 62 had a faulty fuel injector and has been replaced.
• Water Wheel is out of the Workshop and on stands down the back; it was stood up for a mock up as shown in photo. The DES is in the process of preparing a concept design for a location yet to be determined. These designs are being prepared.
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Photo No. 2 – Water Wheel
• Sewer Treatment Plant pumps lifted out and had material removed from suction end of pump. • Completed the fitting of the GPS trackers in designated plant. • Carried out small plant repairs as normal • Tractor 100 air conditioner repair and steering. • Depot staff have moved into the new office.
Photo No. 3 – Depot Office fit out
Sewer Main Reline and CCTV condition assessment: CCTV inspections and cleaning of the mains in Hammond Lane (Tumbarumba) and Mitchell Avenue (Khancoban) were initially undertaken, then followed by relining. Post relining CCTV inspection will complete the project in both Tumbarumba and Khancoban. All works as identified in the 2015/2016 Management Plan have been completed.
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Water Main Replacement Capital Work: The Capital Water Mains projects are now completed in Tumbarumba for Bridge and Winton Streets.
Water Mains M&R Two major water main issues have been experienced over the past three weeks. These were a water main break on Batlow Road and a break of the TPFNR into the Depot. These caused loss of water supply for some residents for up to 4 hours. Reasons for the breaks was not identified but most likely was due to high pressures and excessive wet subsoil caused due to the high rainfall being experienced.
Assets & GIS • Staff have moved in to the new Office at the Depot. • The old amenities building has been removed from the Depot. • Renovation of the remaining demountable has been approved and priced and is due to commence in the coming weeks. • A meeting regarding the Fixing Country Roads Grant Application was attended for the Clarkes Hill project. This submission was submitted for the second stage in early May. • A review was undertaken for potential rating of Forestry Corporation land. • Operational Water Data is being maintained and logged. • A review of the Tumbarumba DWMS (Drinking Water Management System) has been completed and the annual report submitted. • Asset depreciation has been reviewed and provided to the Finance Department • Managed the review of the Hume and Hovell maintenance program with reference to use of maintenance software and providing suitable, accurate information. • Liaising with the DPI (Water) in relation to ensuring compliance of pumping diaries with requirements and updating these to suit. • A stormwater database has been created in Reflect to allow the inspection of pits and a maintenance program to be undertaken.
Asset Inspector • Resealing program is now complete, with the Elliott Way and Downfall Road completed in early April. • Surveillance was undertaken of the sealing crew to ensure the desired product was being achieved. • Inspections on State Roads have been undertaken in line with the RMCC. • Inspections on the Regional Road network has been completed with maintenance and capital works jobs reviewed and programmed for 2016/2017. • Local Roads were assessed and works schedule developed for the 2016/2017 proposed budget. • Asphalting works were completed on Bridge and Winton Streets and at the High School in line with the Budget.
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Photo No. 4 – High School Bus Bay Asphalting
Photo No. 5 – Bridge Street
• Planning is complete for the JPA (Joint Planning Assessment) with the RMS as required by the RMCC (Routine Maintenance Council Contract) and completed on the 21 and 22 April. • Line marking has been completed on the reseal areas and a second visit also completed.
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• Routine inspections have identified the need for the following works over the coming weeks: o Elliott Way drain cleaning and clear zone re-establishment need to be undertaken prior to winter. This will involve a crew for an estimated 5 days.
Projects and Policy Coordinator • Scoping of the repair of the patches in The Parade is underway with RMS. This will involve significant dig outs and repair of the failing sub pavements. • Maragle Creek culvert and River Road slope budget items have both been completed. These have used mass blocks to stabilise and prevent erosion. On completion of works on Homebush the balance of the re-sheeting program will be undertaken: o River Road o Church Lane o Maragle Creek Road o Clarkes Hill Road o Welaregang Road
• Asphalt corrections to cross fall and access to residences in Union Lane has been completed.
Senior Assets and Projects Manager • R2R signs have been installed on all major jobs in this year’s budget that have been co-funded by the Federal Government. • Drain cleaning has been undertaken on Carboona (Jingellic Road) and Mannus Hill. • Line marking has been undertaken on the cycleways with the Council line marker. • The back lanes have been prepared for sealing with finishing works to be undertaken when suitable crews available. • Homebush is being staffed to the required level. • Culvert Repairs have been undertaken on Craven Road. • Budget estimates and documents have been prepared for the 2016/2017 budget.
Photo No. 6 – Tree Removal on Tooma Road at Tooma Bridges
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Photo No. 7 – Sundry Debtor Works (Rotary Hoe & Tractor)
• Council has undertaken the installation of the vehicle activated signs on the Alpine Way and KNP5 with RMS.
Photo No. 7 – Vehicle Activated Sign (Alpine Way)
Director of Engineering
• Khancoban Pondage – preliminary investigations have been undertaken to upgrade the walkway from the Caravan Park to the Town Centre. The current concept is to install bollard lighting along the entire length of the walkway which will visually promote the link between the caravan park and town centre and improve the safety at night.
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• Managing the NSW Dept of Water review of Council’s Water Quality Management Plan due by 30 April 2016. • A site inspection and review of the existing “Khancoban Rose Garden” has been undertaken with a base plan being prepared in preparation for a redesign of the gardens. • A site inspection and review of the parkland adjoining the National Parks Tourist Office Khancoban has been undertaken with a base plan been prepared in preparation for redesign of the open space. • An inspection has been undertaken of the Khancoban Shopping Centre courtyard with the intent to redesign the related landscape and facelift the adjoining building verandas. • Currently preparing a concept design to locate 2 x two dimensional sculptures at the town entries which will also incorporate the town entry signs. This has been completed and is ready for public comment. • Currently preparing full detailed working plans, specifications, and estimates for the upgrade of Hammonds Lane as part of the Creekscape master plan development. Plans will go to the adjoining properties for comment and to Council for approval and funding. • Submitted Development Application for the pergola in front of the bakery and veranda upgrade on the eastern side of The Parade. This is now on hold pending a review of the design. • Correlating responses/submissions received regarding the proposed Grid & Gate Policy before referring back to Policy Review Committee for consideration • Managing the day to day water & sewerage operations ensuring compliance with policy and regulatory guidelines. • Monitoring the operation and performance of the new STP. • Overseeing the Homebush road works and communicating and attending associated RMS meetings. • Commenced the concept design for the location of the restored water wheel. • Continuation of overseeing the works depot refurbishment. • Assisting in the preparation of the Clarkes Hill Grant application “Fixing Country Roads Program with submissions due at the end of April. This has included attending one on one meeting with the Department of Transport. • Provision of oversight to Council’s consultant finalising compliance and licensing of all trade waste outlets throughout the shire. • Hold weekly Department Management Team Meetings and the monthly departmental outdoor staff meeting. • Monitor & working with Consultants regarding Tumbarumba Water Reservoir Investigation • In the final stages of preparing the Mannus Lake Annual Report scheduled to be presented to The Department of Water by the end of June 2016.
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COUNCIL SEAL REQUIRED No
BUDGET IMPACTS In accordance with adopted budget.
SOCIAL IMPACTS Nil specific
ENVIRONMENTAL IMPACTS Nil specific
OPERATIONAL PLAN IMPACTS In accordance with adopted Operational Plan
ATTACHMENTS Nil
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REPORT NUMBER: DD&E 1 SUBJECT: Local Heritage Grants 2015/16 Final Report REPORT AUTHOR: Craig Perrin RESPONSIBLE MANAGER: Paul Mullins
PURPOSE OF REPORT: To inform Council of the outcome of the 2015/16 Local Heritage Grants Program
KEY ISSUES
Projects completed under the 2015/16 Local Heritage Grants Program for the former Tumut Shire.
RECOMMENDATION
That Council note the success of the 2015/16 Local Heritage Grant Program.
INTRODUCTION
At Council’s ordinary meeting on 28 July 2015, resolved to award Local Heritage Grants as follows:
Premises Address Grant $ Pioneer Cemetery Snowy Mountains Highway, Tumut 1,485 Coffee Shop 66 Russell Street, Tumut 3,465 Residence 78 Tumut Street, Adelong 5,000 Tumut Museum 63 Capper Street, Tumut 2,000
COMMENTS
To qualify for funding, projects had to be completed by 30 April 2016.
The project at 78 Tumut Street, Adelong did not proceed. This was despite several attempts by Council’s Heritage Advisor and staff to encourage the owners to commence work. Last discussion with the owners in April 2016 indicated the project would still proceed. This left an amount of $5,000 in funding that could be reallocated. Council also resolved on 28 July 2015 to give authority to the assessment panel to re- allocate funds from any project that does not process and to rollover any unspent funds. The assessment panel decided to increase the grant to: • Tumut Museum from $2,000 to $4,000. • Tumut Rotary Club from $1,485 to $2,000.
This left an unspent amount of $2,535.
Despite one uncomplete project, this year’s program was still considered a success.
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COUNCIL SEAL REQUIRED No
BUDGET IMPACTS Funding for the program was included in the 2015/16 budget ($12,000). The program is funded 1/3 State Government (Office of Environment & Heritage) and 2/3 Council.
SOCIAL IMPACTS The program aims to encourage the conservation of heritage items in the Shire, which is hoped will engender greater community awareness of the importance of heritage items.
ENVIRONMENTAL IMPACTS Nil
OPERATIONAL PLAN IMPACTS This program is listed as an action in the Operational Plan.
ATTACHMENTS Local Heritage Grant Annual Report 2015/16.
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REPORT NUMBER: DD&E 2 SUBJECT: Financial Contribution to Union Hotel Tumbarumba Verandah Repair Works (.) REPORT AUTHOR: Gus Cox RESPONSIBLE MANAGER: Gus Cox
PURPOSE OF REPORT: To determine if Council will provide a financial contribution to owner of the Union Hotel, Tumbarumba to repair the verandah which overhangs The Parade footpath.
KEY ISSUES
1. During the upgrade of The Parade streetscape, Council had a financial contribution scheme to repair awnings and verandahs in The Parade, Tumbarumba. No contribution was paid by Council to the owners of the Union Hotel during the scheme. 2. Substantial repair works are required to the verandah of the Union Hotel which overhangs The Parade footpath. These repair works were not identified during the scheme. 3. The owners of the hotel have requested financial assistance.
RECOMMENDATION
That Council endorse a one off contribution of $5,000 to the owner of the Union Hotel, Tumbarumba to repair the verandah which overhangs The Parade, Tumbarumba, subject to the owners being advised:
a. that this will be a one off contribution that has been endorsed due to no contribution been paid during The Parade upgrade works. b. The works being completed within 6 months of Council approving the works.
BACKGROUND
Council at its November 2012 meeting resolved That Council endorse a one off contribution to each property owner with an awning to a total of:
1. 50% of the cost up to $5,000 to convert a cantilever awning to a fixed post awning, or 2. 50% of the cost up to $5,000, including Council’s footing works, to fixed post awnings to replace whole awnings including posts or major structural works, or 3. $500 for the contribution for an engineer’s assessment, if cantilever awning is to remain, and/or 4. $500 for façade/awning/painting and/or $500 for lighting/drainage, with priority being given to essential works.
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and subject to:
1. total contribution not to exceed $5,000 for any one property, with the exception of the Tumbarumba Hotel, which will need a contribution of $5,500 for post footings alone 2. the works been carried out in conjunction with The Parade upgrade 3. the property owners submitting a Development Application and Construction Certificate, if required 4. Council approval of all works before commencement.
There were 34 businesses in The Parade that were eligible for financial assistance under the financial contribution scheme, 22 businesses utilised the funding to repair or replace awnings and verandahs in The Parade. The Union Hotel did not apply for assistance as repair works had been undertaken in the mid 1990’s consisting of new footings and replacing the timber posts with steel. The preliminary assessment carried out in 2012, did not assess the second storey structure. An inspection carried out in January 2016 on the second storey structure revealed there are some structural works required on southern wall and roof of the verandah, due to water damage. This work will require the replacement of the timber purlins and iron roof sheeting and the straightening/repairing of southern verandah wall.
COUNCIL SEAL REQUIRED No
BUDGET IMPACTS A one off contribution of $5,000 would be the maximum financial implication at this stage. As this building is the only two storey building that requires major structural works and did not receive any financial assistance during the scheme, it would not be creating a precedent if financial assistance was granted.
This amount will be funded from the Capital Projects Reserve, which was the reserve which funded the original project. It has sufficient funds to cover this amount.
SOCIAL IMPACTS Contributing to the repairing of the verandah will have positive social impacts as it will increase public safety and further promote and upgrade The Parade streetscape.
ENVIRONMENTAL IMPACTS The works will be carried out with appropriate environmental controls, with minimum environment impacts
OPERATIONAL PLAN IMPACTS The intent of the report is in accordance with 1.1.1.4 key direction: Improve amenity in our towns and villages by providing streetscapes that reflect the identity of our communities and facilitate easy access for all, especially those with limited mobility Actions: Develop the streetscape in Tumbarumba, retaining the unique character while improving elements such as access and drainage.
ATTACHMENTS Request for assistance from owner of the Union Hotel.
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REPORT NUMBER: DD&E 3 SUBJECT: Development Application Determinations for the former Tumut Shire Council - April 2016. REPORT AUTHOR: Craig Perrin RESPONSIBLE MANAGER: Paul Mullins
PURPOSE OF REPORT: To inform Council of Development Application determinations during April 2016
KEY ISSUES
1. Number of applications approved 2. Value of proposed works 3. Processing times reported in consecutive days
RECOMMENDATION
That Council note the Development Applications determinations in April 2016
COMMENTS
A total of 12 Development Applications were determined in April compared to 12 in March.
The 12 applications were processed in an average time of 21 active days. Active days refer to working days and the time during which the clock is not stopped while awaiting additional information or amendments to be made.
BUDGET IMPACTS Nil
SOCIAL IMPACTS Council has previously acknowledged that quality decisions, made in the community interests, are more important than hasty decisions.
ENVIRONMENTAL IMPACTS Consideration of the environmental impacts of proposed development is a critical part of the assessment process.
ATTACHMENTS List of determinations, graphs and tables.
PAGE 123 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 DIRECTOR DEVELOPMENT & ENVIRONMENT REPORT
Application No Full Details Primary Property Lot / DP Stage/Decision Active Value ($) Days DA2016/0034 Dwelling House 81 Fitzroy Street, Lot 13 Delegate 10 $212,962 TUMUT NSW DP1122303 Approved 2720 Conditionally DA2016/0031 Shed 31 East Street, Lot 22 Delegate 21 $28,800 TUMUT NSW DP1213774 Approved 2720 Conditionally DA2016/0029 Demolition of 6 Snowy Lot 349 14 $1,000 external wall Mountains DP757211 Delegate Highway, Approved ADELONG NSW Conditionally 2729 DA2016/0027 Ancillary Carey Street, Lot 6 29 $241,000 Delegate Development - TUMUT NSW DP234171 Approved Shed and 2720 Conditionally Earthworks DA2016/0026 Demolish 38 Camp Street, Lot 124 27 $320,024 Existing Old ADELONG NSW DP757211 Council Building and 2729 Approved Construct New Conditionally Dwelling House DA2016/0023 Transportable 16 Tumut Street, Lot 313 Delegate 41 $150,000 Secondary ADELONG NSW DP 757211 Approved Dwelling 2729 Conditionally DA2016/0022 Verandah 42 Dalhunty Lot 1 Delegate 16 $16,500 Street, TUMUT DP1128020 Approved NSW 2720 Conditionally DA2016/0021 Ancillary TUMUT RIVER Lot 25 DP 16 $14,150 Development - ORCHARD, 801949 Delegate Shed House 26/477 Approved Wee Jasper Road, Conditionally BOMBOWLEE NSW 2720 DA2016/0019 Ancillary 197 Wynyard Lot 2 Delegate 21 $7,200 Development - Street, TUMUT DP501582 Approved Carport NSW 2720 Conditionally DA2016/0018 Change of use Shop 1/49 Lampe Lot 9 Delegate 36 $20,000 from shop to Street, TALBINGO DP238761 Approved dwelling NSW 2720 Conditionally DA2016/0017 Carport 23 Wattle Lot 37 Delegate 16 $5,200 Crescent, TUMUT DP263558 Approved NSW 2720 Conditionally CDC2016/0003 Housing 21 Hassett Street, Lot 35 Council 0 $5,800 Alterations and TUMUT NSW DP813196 Approved Additions 2720 Conditionally Total Avg = Value = 21 $1,022,636
PAGE 124 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 DIRECTOR DEVELOPMENT & ENVIRONMENT REPORT 0 0 6 6 7 2 0 4 5 6 6 1 8 9 4 3 5 0 6 1 8 2 7 8 8 2 8 2 0 4 4 1 6 6 , , , , , , , , , , , e 1 4 1 2 9 2 2 0 7 3 5 5 / u 7 3 7 5 2 7 8 6 3 1 1 l 5 1 9 8 7 0 3 9 1 6 4 0 a 1 , , , , , , $ $ $ $ $ 0 V 1 1 1 1 1 0 2 $ $ $ $ $ 1 ) $ s ' A 9 0 9 6 6 0 9 8 0 2 3 7 9 G 3 6 6 4 9 4 8 6 8 1 0 5 1 L 1 0 2 7 3 2 9 0 9 6 5 0 3
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PAGE 125 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 DIRECTOR DEVELOPMENT & ENVIRONMENT REPORT
PAGE 126 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 DIRECTOR DEVELOPMENT & ENVIRONMENT REPORT
PAGE 127 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 DIRECTOR DEVELOPMENT & ENVIRONMENT REPORT
REPORT NUMBER: DD&E 4 SUBJECT: Development Application Determinations for the former Tumut Shire Council - May 2016 (.) REPORT AUTHOR: Craig Perrin RESPONSIBLE MANAGER: Paul Mullins
PURPOSE OF REPORT: To inform Council of Development Application Determinations during May 2016
KEY ISSUES
1. Number of applications approved 2. Value of proposed works 3. Processing times reported in consecutive days
RECOMMENDATION
That the Development Applications determinations in May 2016 be noted
COMMENTS
A total of 12 Development Applications were determined in May compared to 12 in April.
The 12 applications were processed in an average time of 16 active days. Active days refer to working days and the time during which the clock is not stopped while awaiting additional information or amendments to be made.
BUDGET IMPACTS Nil
SOCIAL IMPACTS Council has previously acknowledged that quality decisions, made in the community interests, are more important than hasty decisions.
ENVIRONMENTAL IMPACTS Consideration of the environmental impacts of proposed development is a critical part of the assessment process.
ATTACHMENTS List of determinations, graphs and tables.
PAGE 128 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 DIRECTOR DEVELOPMENT & ENVIRONMENT REPORT
Application No Full Details Primary Property Lot / DP Stage/Decision Active Value ($) Days S96(1A) - Minor 8 Wynyard Street, Delegate alterations to Lot 18 MA2016/0001 TUMUT NSW Approved 7 0.00 verandah and DP1086887 2720 Conditionally retaining walls Alterations/Additions 362 East Gilmore Delegate Lot 1 DA2016/0043 - Brick Veneer Road, GILMORE Approved 10 300,000.00 DP1063403 Extension NSW 2720 Conditionally 16 Ridge Street, Delegate Construction of a Lot 53 DA2016/0042 TUMUT NSW Approved 1 15,500.00 Roofed Verandah DP1133700 2720 Conditionally 27 Gilmore Street, Lots 1 & 2 Delegate Construction of a DA2016/0041 ADELONG NSW Sec 9 Approved 9 10,000.00 Shed 2729 DP 758009 Conditionally 56 Simpson Council Construction of a Lot 1 DA2016/0040 Street, TUMUT Approved 4 13,800.00 Garage DP 615883 NSW 2720 Conditionally Demolition of a 5 Richmond Delegate Shed and Lot 3 DA2016/0035 Street, TUMUT Approved 7 13,480.00 Construction of a DP1207773 NSW 2720 Conditionally Shed VALLEY VIEW ESTATE, Delegate Construction of a Lot 36 DA2016/0032 4 Lindbeck Ave, Approved 17 12,000.00 shed DP1115140 TUMUT NSW Conditionally 2720 Alterations and 13 King Place, Delegate Lot 16 DA2016/0028 Additions to a TUMUT NSW Approved 23 109,950.00 DP1133700 Dwelling 2720 Conditionally Ancillary 7 Hassett Street, Delegate Lot 6 DA2016/0024 Development - TUMUT NSW Approved 45 10,667.00 DP262985 Carport 2720 Conditionally 67-99 Adelong Delegate Subdivision - No Lot 3 DA2016/0012 Road, TUMUT Approved 38 0.00 New Road DP839094 NSW 2720 Conditionally 196 Morgans Delegate Subdivision - No Reserve Road, Lot 1 DA2016/0007 Approved 33 0.00 New Road MUNDONGO DP635091 Conditionally NSW 2720 78 Russell Street, Lot 3 Swimming Pool - CDC2016/0004 TUMUT NSW Sec 10 Approved 0 33,500.00 Inground Fibreglass 2720 DP759004 Total Avg = Value = 16 $518,897
PAGE 129 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 DIRECTOR DEVELOPMENT & ENVIRONMENT REPORT 0 0 6 6 7 2 0 4 5 6 7 3 1 8 9 4 3 5 0 6 1 8 2 9 7 8 8 2 8 2 0 4 4 1 6 8 6 , , , , , , , , , , , , e 1 4 1 2 9 2 1 0 7 3 5 5 8 / u 7 3 7 5 2 9 8 6 3 1 1 1 l 5 6 9 8 7 0 3 9 1 6 4 0 5 a 1 , , , , , , $ $ $ $ $ $ 0 V 1 1 1 1 1 0 2 $ $ $ $ $ 1 ) $ s ' A 9 0 9 6 6 0 9 8 0 2 3 7 9 G 3 6 6 4 9 4 8 6 8 1 0 5 1 L 1 0 2 7 3 2 9 0 9 6 5 0 3
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PAGE 130 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 DIRECTOR DEVELOPMENT & ENVIRONMENT REPORT
PAGE 131 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 DIRECTOR DEVELOPMENT & ENVIRONMENT REPORT
PAGE 132 ORDINARY MEETING THURSDAY, 23 JUNE, 2016 QUESTIONS ON NOTICE
QUESTION/S ON NOTICE
As provided by Clause 241 of the Local Government (General) Regulation 2005 and Clause 26 of the Code of Meeting Practice, I give notice that the following question be placed on the Council Agenda for the Ordinary Meeting of Council,
to be held on Thursday, 23 June 2016
In relation to a question from the meeting held 27 April, 2016:
SUBJECT: Inability to hold School Carnivals at Adelong Pool – Letter in T & A Times
Question –
Clr Thomson would like clarification regarding a letter in the T & A Times about the Adelong Pool and the inability to hold School Carnivals at the Adelong Pool?
Manager Assets Comment
The Adelong pool is made available to all Schools for the purposes of swimming carnivals, throughout the pool season. Council Officers are not aware of any situation where the pool has been made unavailable for school carnivals, with two swimming carnivals being held this year, and swim meets held by the Adelong Swimming Club.
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