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Alabama Department of Transportation Specifications

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ALABAMA DEPARTMENT OF TRANSPORTATION SPECIFICATIONS Road Weather Information Station (RWIS) hosting and Meteorological Weather Forecasting Service 1.0 INTRODUCTION 1.1 The Alabama Department of Transportation (ALDOT) seeks to improve the safety and sustainability of statewide transportation infrastructure through the utilization of Road Weather Information Stations (RWIS) and meteorological forecasting services. 1.2 ALDOT is interested in procuring statewide weather services for all 67 counties. 1.3 These services will be used in support of a variety of applications from daily routine activities to emergency maintenance operations. 1.4 This Specification Document presents the necessary information for Vendors to submit their solutions and cost proposals to provide statewide meteorological services and RWIS data hosting. 1.5 The Vendor solution must be a secure web-based weather briefing site that provides weather conditions and forecasts, National Weather Service data, and ALDOT RWIS data. 1.6 The Vendor solution must include a mobile companion app. 1.7 This service will provide designated ALDOT employees with weather and road weather intelligence. 1.8 ALDOT employees must have access to Vendor weather forecasters in advance of impactful weather and events. 1.9 ALDOT exercises road weather management strategies as defined under the “Weather Savvy Roads” initiative of the Federal Highway Administration’s (FHWA) Every Day Counts (EDC) 4 program. Additionally, ALDOT will continue to expand these strategies as defined under the “Weather-Responsive Management Strategies” initiative in the FHWA EDC-5 program. 1.10 Seasonal ongoing training for ALDOT employees will be provided as part of the contract and is designed to educate regional teams on the latest weather technologies and improvements. 1.11 Due to the nature of this project, award will be made on an “All or None” basis to the recommended vendor, who during our bid evaluation is found to be the lowest responsible bidder. 1.12 The term “exclusive” is utilized to safeguard ALDOT specific data, hardware, or software access, while reserving the authority to share the aforementioned at the discretion of ALDOT with others. 1 ALABAMA DEPARTMENT OF TRANSPORTATION SPECIFICATIONS Road Weather Information Station (RWIS) hosting and Meteorological Weather Forecasting Service 2.0 WORK SCOPE 2.1 RWIS / Mobile RWIS 2.1.1 Vendor must provide services to access, host, and archive ALDOT’s RWIS / Mobile RWIS data on the Amazon Web Services Cloud (AWS); or equal, which provides continuous reliability and stability with elastic and geographic load balancing. The servers must be current technology and reside in multiple data centers to ensure maximum uptime. The data must display in real-time within the Vendor solution for ALDOT operational use and can be made available to partners through an API. Vendor must maintain an archive of the data for up to 8 years. 2.1.2 RWIS / Mobile RWIS data products must be incorporated into the Vendor solution for exclusive access by ALDOT. ALDOT will exercise the ability to share this data with responsible stakeholders, as deemed appropriate to support its’ mission. 2.1.3 API Transactions – ALDOT must be allotted 100 million transactions per month for the duration of the agreement. An API transaction is measured as one request to the AWS cloud to retrieve a specified RWIS / Mobile RWIS data product. While 100 million transactions are a liberal monthly allotment, excessive API transactions can become costly. Vendor will work with ALDOT partners to ensure successful, economic usage. 2.2 Vendor solution 2.2.1 Vendor must include up to 275 user seats for designated ALDOT users. Each user seat license includes: 2.2.1.1 Access to Vendor’s exclusive CUSTOM ALDOT weather data package. See Exhibit ‘A’ for more details. 2.2.1.2 Access to Vendor’s solution website with individual use on three (3) concurrent devices. 2.2.1.3 Custom user stored preferences, map, data views, and alerting. 2.2.1.4 The Vendor’s mobile application for iOS and Android mobile phones. The app must be available for free download from the Apple and Android App stores. (Users log in with their subscription credentials) 2.2.1.5 Vendor solution is supported on all commonly used web browsers (ie. Internet Explorer, Google Chrome, Microsoft Edge, Firefox, Safari, etc…) 2 ALABAMA DEPARTMENT OF TRANSPORTATION SPECIFICATIONS Road Weather Information Station (RWIS) hosting and Meteorological Weather Forecasting Service 2.2.2 RWIS / Mobile RWIS data must be displayed as detailed in Exhibit ‘A’ (Transportation Tab). 2.2.3 Vendor must provide exclusive custom location-based alerting for up to 10 locations specified by the user. Users may select the locations and alert types (See Exhibit ‘B’ for details) to be notified on. Users may also choose between email and/or text notification. 2.2.4 Vendor Mobile Application for exclusive ALDOT subscription use must provide the following: 2.2.4.1 Live Weather Data 2.2.4.1.1 Single Site Radar 2.2.4.1.1.1 Radar data 2.2.4.1.1.2 Velocity data 2.2.4.1.1.3 Severe winds 2.2.4.1.1.4 Severe threats 2.2.4.1.2 US Weather 2.2.4.1.2.1 Current conditions 2.2.4.1.2.2 National IR Satellite 2.2.4.1.2.3 SPC Day 1 Large Hail outlook 2.2.4.1.2.4 SPC Day 1 Tornado probability 2.2.4.1.2.5 SPC Day 1 Damaging Wind probability 2.2.4.1.2.6 SPC Day 1 Convective outlook 2.2.4.1.2.7 SPC Day 2 Convective outlook 2.2.4.1.2.8 SPC Day 3 Convective outlook 2.2.4.1.3 US Radar 2.2.4.1.3.1 US High-Res radar 2.2.4.1.3.2 Future radar 2.2.4.1.4 Tropical 2.2.4.1.4.1 Tropical track 2.2.4.1.4.2 Tropical track forecasts 2.2.4.1.4.3 Lightning data 2.2.4.1.4.4 NWS Watches and Warnings 2.2.4.1.4.5 Critical weather indicators 2.2.4.1.4.6 Vendor Storm Vectors 2.2.4.1.4.7 Storm reports 2.2.4.2 2 map styles – Standard and Dark 2.2.4.3 Opacity slider 2.2.4.4 Logo Selection & Removal 3 ALABAMA DEPARTMENT OF TRANSPORTATION SPECIFICATIONS Road Weather Information Station (RWIS) hosting and Meteorological Weather Forecasting Service 2.2.4.5 Account login/logout 2.2.4.6 Application Tools 2.2.4.6.1 Product selection tool 2.2.4.6.2 Radar site selection tool 2.2.4.6.3 Telestration tool 2.2.4.6.4 Distance tool 2.2.4.6.5 Legends tool 2.2.4.6.6 Map tools 2.3 Vendor Support 2.3.1 Technical support must be provided via phone and email support 24 hours a day, 7 days a week. Technical support is provided for Vendor solution website operations, mobile app use and Vendor data products. 2.3.2 Live forecast services must be provided for major weather events as outlined below. In addition to the forecast services, a designated list of twenty (20) ALDOT managers must have phone access to a Vendor support representative for critical weather advice during severe events. 2.3.2.1 For each of the 10 ALDOT Areas, Vendor must provide a warning forecast when the following criteria are met: 2.3.2.1.1 Snow/Ice is expected to cause pavement problems (6- 12 Hours lead) 2.3.2.1.2 Severe weather as defined by the Storm Prediction Center as an enhanced risk (12 Hour lead) 2.3.2.1.3 Tropical weather (24-36 Hours lead) 2.3.2.2 Warning messages must contain: 2.3.2.2.1 Type and amount of precipitation 2.3.2.2.2 Precipitation start time and end time (Use a 2-hour window) 2.3.2.2.3 Pavement temperature at the start of the event and trend during the event (Winter Only) 2.3.2.2.4 Wind speed and direction 2.3.2.3 Updated Warning messages must be issued ONLY if any one of the following criteria are met: 2.3.2.3.1 Precipitation is expected to change from ice to snow or snow to ice, and not previously forecasted, 2.3.2.3.2 The start time has changed by 2 hours or more, 2.3.2.3.3 The snow amount has changed by 2 inches or more, 2.3.2.3.4 Snow/Ice event is no longer expected to materialize, 4 ALABAMA DEPARTMENT OF TRANSPORTATION SPECIFICATIONS Road Weather Information Station (RWIS) hosting and Meteorological Weather Forecasting Service 2.3.2.3.5 Severe weather is no longer expected to materialize, or conditions worsen. 2.3.2.4 Updated Warning messages must contain: 2.3.2.4.1 Type and amount of precipitation, 2.3.2.4.2 Precipitation start time and end time (Use a 2-hour window), 2.3.2.4.3 Pavement temperature at the start of the event and trend during the event (Winter Only), 2.3.2.4.4 Wind speed and direction. 2.3.2.5 Warning message delivery method must be as follows: 2.3.2.5.1 Warning messages must be sent 24/7 by email based on ALDOT defined Areas, 2.3.2.5.2 During non-business hours, a call must also be placed to a designated individual in each ALDOT Area for warning notification. 2.3.3 Every Day Counts 2.3.3.1 In conformance with section 1.9 of this specification, the Vendor must participate and support ALDOT with the development, implementation, and execution of the defined strategies.
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