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Kentucky Special Events

ITS Midwest Annual Meeting October 7‐8, 2009 Indianapolis, R. Scott Evans VP

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 2

Thunder Over Louisville

Riverfest

Kentucky State Fair

Kentucky Derby

Ryder Cup

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 3 Derby Events Timeline

• –1st Saturday in May

• Kentucky Oaks – Friday of Derby week

• Kentucky Derby Parade – Thursday of Derby week

• Thunder Over Louisville –2 weeks before Derby

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 4 Louisville‐Southern Ind iana Region

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 5 Event Locations

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 6

TOC TRIMARC ITS Assets

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 7 TRIMARC ITS Assets

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 8 TRIMARC ITS Assets

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 9 TRIMARC FSP Routes

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 10 TRIMARC Relationships

Phone, Video Feeds Traffic ISPs Fiber Media

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 11

Thunder Over Louisville

Kevin R. Morris— Stone/Getty Images

"Photos courtesy of the Thunder Over Louisville and Louisville web sites." Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 12 Thunder Statistics Crowd size: - 500,000 - 800,000 in the event area.

Economic Impact: $31 million for one day.

Thunder - Air Show starts at 3 PM, Fireworks start at 9:30 PM and end at 10 PM

Major Challenges:

• Crowd arrival (primarily in bad weather) • Egress traffic

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 13 KDF Playbook

• General Schedule (hours, staffing) • Contact Information (KYTC, LMPD, ISP) • References to additional info (e.g. LMPD’s Thunder Plan, etc.) • TOC Timeline of Activities • HAR Messages/Schedule • Portable Wizard Messages/Schedule • DMS MM/Shdlessages/Schedule • Portable DMS Messages/Schedule • FSP Schedule/Routes • C2C Information

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 14 GGleneral NNtotes • TOC operates until the last car flows free (typically 1:30-2:00 AM) • EOC is in operation (TRIMARC represented at EOC) • Pre-planning is done with all agencies – Police, KYTC, and INDOT, both in KY and IN . TRIMARC’s Playbook is sent to other agencies . • Parking areas and road closures are published in the media and on various web sites well in advance. • NET Alert is sent to notify participants of the Interstate closure times. • I-64 and I-65 are closed during the event and we use this opportunity to do sign and loop maintenance. • Debriefing is part of the Louisville Metro Police KDF review. Includes recommendations from officers, command, other agencies and public.

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 15

Al BhBehrman /AP Kentucky Derby

"Photos courtesy of the Kentucky Derby and Louisville web sites." Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 16 Derby Statistics Crowd size: - 130,000 for the Oaks, 150,000 for the Derby

Economic Impact: $93 million

Kentucky Oaks held on the day before the Derby

Kentucky Derby held on the 1st Saturday in May (post time in evening)

Major Challenges:

• Crowd arrival • Egress traffic

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 17 GGleneral Notes • Planning begins immediately following the Derby for the next year • Review of traffic plan includes all relevant agencies • Debrief done on event • Cookie cutter planning approach with adjustments as needed • TRIMARC operates from 12:00 PM-8:00 PM with full FSP support supplemented by the SAFE Patrol. • Like Thunder, TRIMARC Playbook followed for information dissemi nati on d uri ng th e event • Parking areas and road closures are published in the media and on v arious web s ites we ll in a dvan ce.

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 18

Oaks/Derby Traffic Plan

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 19 Side Note • Collateral Event until 2006 – “Broadway Cruising” – Economically challenged area of the city – History of violence and sexual exploits – Taxed staffing levels of the PD • Still requires significant presence to keep it from resurffiacing

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 20

Kentucky State Fair

"Photos courtesy of the Kentucky State Fair Board." Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 21 Map o f FFiairgroun ds

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 22 GGleneral Notes • Held mid-late August

• Attendance in 2009: 621,000 over the 10 day period

• Several pre-planning meetings held

• DMS and HAR adjusted as needed to inform motorists

• On-call during off hours

• Helicopter support to monitor traffic

• Roadway construction added to the challenge

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 23

RdRyder Cup September 16, 2008 through September 21, 2008

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 24 General Information Crowd size: - 240,000 (40,000 – 50,000 per day) at Valhalla

Numerous satellite events • Black-tie affairs at • Concerts • Team Introductions at 4th Street Live

Major Challenges:

• Attendees unfamiliar with area • Limited parking

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 25

• Multi‐agency – numerous planning meetings • TRIMARC Event Playbook • EOC in operation throughout the event • MiMain police command pos t was on the golf course.

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana MtMaster TffiTraffic RtRoute Map

Parking Lots to Valhalla Tuesday –Friday (RUSH HOUR) 6:45am – 8:15am & 4:30pm – 6:00pm

SECC Old Henry Blankenbaker, 265 S, US 60 E DTN US 60 E Media 64 E, Blankenbaker, VGC Downtown US 60 E 64 E, Blankenbaker, US 60 E

HighView Exit on KEC ~ Primary US 60 E KFEC Blankenbaker 264 E, 64 E, Blankenbaker, US 60 E

KEC ~ Alternate 65 S, 265 N, US 60 E

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana Kentucky Exposition Center LMPD Post Plan

Gate 4 LPMD (3) Gate 3 LPMD (2) Gate 2 LPMD (3) Gate 6 / @ Preston LPMD (2) Huron LMPD Post Plan LPMD (2) Park/Phillips LPMD (2) EitExit 264 W Gate 1 @ Phillips LPMD (2) LPMD (4)

On 264 E LPMD (2)

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana Portable VMB Locations

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VMB Locations

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Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana DMS Locations

1 = I‐64W at Clark Station 2 = I‐71S at Zorn 3 = I‐64W at Oxmoor Fm. Rd. 4 = I‐64W at Grinstead 5 = I‐64E at 22nd St. 11 = I‐65N at Fern Valley 12 = I‐264W at Newburg Rd. 13 = I‐264E at Southern Pkwy 14 = I‐64E Indiana 15 = I‐264EVirginaAve/Dumesnil

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana LED Message Board Verbiage

• 1 –PGA Public Parking KY Expo Center Use I‐264 W • 2 –PGA Public Parking KY Expo Center Use I‐65 S • 3 – PGA Public Parking KY Ex po Center Use I‐264 W • 4 –PGA Public Parking KY Expo Center Use I‐65 S • 5 –PGA Public Parking KY Expo Center Use I‐65 S • 11 – PGA Public Parking KY Expo Center Exit 131B • 12 –PGA Public Parking KY Expo Center Exit 11 • 13 –PGA Public Parking KY Expo Center Exit 11 • 14 –PGA Public Parking KY Expo Center Use I‐264 E • 15 –PGA Public Parking KY Expo Center Exit 11

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 31

SAFE Patrol Routes

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana 32

Questions?

Annual Meeting, October 7‐8, 2009 ‐ Lucas Oil Stadium, Indianapolis, Indiana