Welcome to the 2019 American Royal World Series of Barbecue®
World Series of Barbecue® is the largest barbecue competition in the world and we are thrilled to have you join us for the 40th competition hosted at the Kansas Speedway in Kansas City, Kansas. The World Series of Barbecue will bring together over 500 chefs, pitmasters and amateur teams to compete in Open Meats, Open Sides, Invitational and Kids Que Competitions. Additionally the World Series of Barbecue will host the Cowtown Family Fun Fest, Barbecue Hall of Fame activities, private parties and endless amount of entertainment over the four day festival event!
We want your time at the American Royal World Series of Barbecue® to be unforgettable! Our staff and volunteers stand ready to make your experience a memorable one.
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TABLE OF CONTENTS THE AMERICAN ROYAL ASSOCIATION ...... 6 STAFF INFORMATION ...... 6 American Royal Staff ...... 6 Volunteers: ...... 7
OVERVIEW – RULES AND REGULATIONS ...... 7 COMPETITION RULES & REGULATIONS ...... 7 Authorized Agents...... 7 Failure to Submit ...... 7 Competitors Judging ...... 7 Application Acceptance ...... 8 Teams/Space ...... 8 Invitational Meat Contest ...... 8 Sides & Dessert Contest ...... 9 Open Meat Contest ...... 10 Turkey Smoke Contest presented by National Turkey Federation ...... 10 Payouts/Prize Money ...... 11 Payout Schedule and Information ...... 14 KCBS ...... 14 Rules for Food Preparation and Turn in ...... 14 Cooks Schedule ...... 16
TEAM REGISTRATION INFORMATION ...... 17 Important Dates: ...... 17 Application Information ...... 18 Pre-registration Information ...... 18 Types of Teams: ...... 19 Teams Receivables ...... 20 3 | P a g e 2019 World Series of Barbecue® Team Rules and Regulations Information Packet Version 3 (updated 4.30.2019)
Space Options: ...... 21 Items for Purchase/2019 Rates ...... 21 Cancellation ...... 24
TEAM SPACE INSTRUCTIONS ...... 24 Space Assignments ...... 24 Space location ...... 25 Load-In/Load- Out ...... 26 Tents ...... 26 Water ...... 26 Electric ...... 27 Porta Rentals ...... 28 Gas, Lighting Grills & Generators ...... 29 Waste ...... 29 Straw and Clean up ...... 29 Flooring ...... 30 Pricing ...... 30 Additional Rental needs ...... 30
TEAM SPACE RULES AND REGULATIONS ...... 30 Damage ...... 30 Prohibited Items & Actions ...... 30 Quiet Hours ...... 31 Team Responsibilities ...... 32 Distribution of Goods/Services ...... 32 Signage/Marketing/etc...... 32 Contest within your space ...... 32 Security & Admissions ...... 32
TICKET AND VEHICLE INFORMATION ...... 33
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Event Accessibility: ...... 33 Tickets ...... 33 Tickets to Team Space ...... 34 Vehicle Gate Information ...... 34 Vehicles/Parking ...... 35
FOR YOUR CONVENIENCE ...... 38 Pre-purchase items ...... 38 Deliveries ...... 38 On Site Items ...... 38 Grocery Store ...... 38 Alcoholic Purchases and Beverage Needs: ...... 38 Approved/Exclusive Vendors: ...... 38
WEEKEND EVENTS ...... 39 Public Schedule of Events ...... 39 Kids Que ...... 40 Barbecue Hall of Fame Celebration ...... 41 Certified Barbecue Judging Class ...... 42 Poker Tournament ...... 43 Travel and Gaming: ...... 43
STATE & LOCAL REGULATIONS ...... 44 Health and Safety ...... 44 Ordinances ...... 45 Food to public ...... 45 Alcohol ...... 45
INSURANCE & LIABILITY ...... 45 Liability ...... 45 Insurance ...... 45 5 | P a g e 2019 World Series of Barbecue® Team Rules and Regulations Information Packet Version 3 (updated 4.30.2019)
Force Majeure ...... 46 Successor Interest ...... 46
CHANGES AND AMENDMENTS ...... 46
THE AMERICAN ROYAL ASSOCIATION The American Royal Association, a not-for-profit 501©(3) organization that has been a Kansas City tradition since 1899, celebrates our region’s rich agricultural heritage through competition, education and entertainment. As a not-for-profit community volunteer based organization, the American Royal raises funds to fulfill its vision and mission through endowments, contributions, and sponsorship and event revenues. The funds collected at the World Series of Barbecue® contribute to our mission to support excellence in youth and education.
STAFF INFORMATION American Royal Staff Email is the preferred contact, however you may also call and ask for the appropriate extension. For questions on tickets or admissions, contact:
General Inquiries: [email protected] Main American Royal Line: 816-221-9800 Fax: 816-221-8189
Event/Team Information: Emily Park Manager, World Series of Barbecue® [email protected] 816-569-4021
Eric Pew Senior Coordinator, World Series of Barbecue® [email protected] 816-569-4033
Sponsorship Information:
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Greg Bergen, Director of Development [email protected]
Volunteers:
The World Series of Barbecue® relies on its committed American Royal volunteers to help create a remarkable event for all teams. Volunteers will be notably dressed and will be able to provide useful information to teams.
OVERVIEW – RULES AND REGULATIONS If a Contestant/Team does not follow the Rules and Regulations set by the Royal, their contract and participation may be terminated. In the event of a default by the Contestant, the Contestant shall forfeit all liquidated damages, the amount paid by him in connection with his application, regardless of whether or not the Royal enters into a further lease of the Contest Space involved.
COMPETITION RULES & REGULATIONS Authorized Agents All Contestants/Teams must have an appointed agent or Chief Cook with full authority to represent the Contestant/Team in its business with the Royal. The Chief Cook at the event must match the one that has signed up on the application. If there is a change in the chief cook after the time the application has been submitted, please contact the American Royal Barbecue team at [email protected]. Failure to Submit All teams must turn in at least one meat to the Open Contest of the four main proteins. There are no exceptions to this rule. Teams not submitting at least one meat entry to the Open Contest Judging will be denied participation in the American Royal World Series of Barbecue® contest the following year.
Competitors Judging Team competitors may NOT judge the same contest they are participating in. There are no exceptions to this rule. This is for all team members, not just the chief cook. For example, if your team is competing in open sides, you may not have a team member judge open sides. 7 | P a g e 2019 World Series of Barbecue® Team Rules and Regulations Information Packet Version 3 (updated 4.30.2019)
Application Acceptance All participants must apply via the application link on the website and pay for their space in full to be considered a contestant/team and given space assignments. All applications are subject to review and acceptance by the American Royal. Decisions made by the American Royal are final and not appealable.
Edits to the application will be taken online until August 13, 2019. Past that date, edits will need to be emailed to the barbecue team at [email protected]. Edits received after the date of August 14, 2019 will not be guaranteed, but the barbecue team will do all in its power to accommodate such requests.
The American Royal reserves the right to not publicly announce or print team names that may be offensive. Teams/Space All groups (individual or corporate) that wish to have a space at the World Series of Barbecue® must apply online, pay in full for their space and turn in at least one meat to the Open Contest. All groups are considered teams.
It is the responsibility of the team to purchase a space that is equipped for the amount of guests in that space. Teams are not allowed to have guests in the walkways or drive ways of the layout and all guests must be within the confines of the space purchased. Failure to purchase the correct space for the guest size will result in events/parties being ended, guest being asked to leave, disqualification or additionally penalties.
Invitational Meat Contest The Invitational contest at the American Royal is by invite only. Teams that are competing in the Invitational must have won Grand Champion at a contest during the qualifying timeline (July 1, 2018 and June 30, 2019) that included at least 15 competing teams the first year and 25 competing teams each subsequent year and be ran by an American Royal approved sanctioning body. International contests require a minimum of 10 teams participating turning in all categories. (Pork, Chicken and Beef). For special circumstances or more information on International Invitational requirements, see the information posted on our website.
Teams invited to the invitational must have completed all necessary paperwork and online application.
All Invitational Teams are required to participate in the Open Contest (Sunday Turn in).
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The Invitational Contest will be held Saturday, September 14, 2019
Invitational Competition will be held in the following categories for the Grand Championship:
1. Chicken 2. Pork Ribs 3. Pork (pork shoulder or Boston Butt) 4. Beef Brisket
Only one entry per meat/per team per category is allowed.
In order to be eligible for the award of overall Grand Champion of the American Royal World Series of Barbecue, a contestant must enter all four main categories (Brisket, Chicken, Pork Shoulder and Pork Ribs)
Prizes are also awarded in individual categories as well as overall.
Sides & Dessert Contest
The Open Sides Contest will be held Saturday, September 14, 2019. The sides are an optional contest and the points do not count towards any other contest. Competition will be held in the following categories for Side Contest Grand Championship:
1. Baked Bean 2. Potato 3. Vegetable
The following category is optional and will not count toward the Grand Championship scores: Dessert
Only one entry per team per category is allowed.
All Side dish categories are optional. All side dish categories have an entry fee to participate. No meat categories have a fee to participate.
In order to be eligible for the award of overall Grand Champion of the Sides contest, a contestant must enter all three sides’ categories (dessert not included). Prizes are also awarded in individual categories. The scores from the Side Contest will not affect any other contest at the World Series of Barbecue®.
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Open Meat Contest The Open Meat Contest will be held Sunday, September 15, 2019. Each team competing in the Open must turn in at least one of the proteins from the Open Meat categories.
Open Awards Presentation will be held Sunday, September 15, 2019 at 5:00pm.
Open Contest will be held in the following categories for the Grand Championship:
1. Chicken 2. Pork Ribs 3. Pork (pork shoulder or Boston Butt) 4. Beef Brisket
Open Meat Auxiliary Categories (Do not count towards GC)
Sausage Turkey (National Turkey Federation Turkey Smoke)
A Contestant may enter any number of categories of meat by designating those categories on the application. It is required that each team is required to turn in at least one protein from the four main proteins or auxiliary protein options.
Only one entry per meat/per team per category is allowed.
In order to be eligible for the award of overall Grand Champion of the American Royal World Series of Barbecue, a contestant must enter all four main categories. (Auxiliary contest in Open does not help team’s eligibility to Grand Champion)
Prizes are also awarded in individual categories as well as overall.
Turkey Smoke Contest presented by National Turkey Federation
Back again in 2019: The American Royal and National Turkey Federation are excited to share that the Turkey Smoke has returned to the Open Contest at the World Series of Barbecue®. Turkey’s ability to soak up flavor and its cut versatility makes it the perfect smoked meat.
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Turkey will not count towards Grand Champion.
Turn in will be on Sunday, September 14, prior to Chicken turn in. There is no additional cost to compete in the Turkey contest. National Turkey Federation will supply product to teams who register online. Please sign up during registration for this option. Information regarding protein distribution will only be provided to team who register online.
Awards for the Turkey Smoke will be presented on Sunday, September 15, 2019 during the Open Awards Ceremony.
Check back for additional details/rules and regulations for the Turkey Smoke
Payouts/Prize Money
Open Meats Payouts
PLACE PAYOUT AMOUNT Grand Champion $15,000 Reserve GC $8,000 Second Runner Up $4800 Third Runner Up $1825 Forth Runner up $1225 1st (Chicken, Rib, Pork, Brisket) $1,550 2nd (Chicken Rib, Pork, Brisket) $1,100 3rd (Chicken, Rib, Pork, Brisket) $915 4th (Chicken, Rib, Pork, Brisket) $600 5th (Chicken, Rib, Pork, Brisket) $425 6th – 10th (Chicken, Rib, Pork, Brisket) $250 11th – 15th (Chicken, Rib, Pork, Brisket) $185 16th – 20th (Chicken, Rib, Pork, Brisket) $150 21st – 25th (Chicken, Rib, Pork, Brisket) Call out & Ribbon
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Open Meats Auxiliary Categories Payouts
Sausage
1st (Sausage) $1,550 2nd (Sausage) $1,100 3rd (Sausage) $915 4th (Sausage) $600 5th (Sausage) $425 6th – 10th (Sausage) $250 11th – 15th (Sausage) $185 16th – 20th (Sausage) $150 21st – 25th (Sausage) Call out & Ribbon
Turkey
PLACE PAYOUT AMOUNT 1ST (Turkey) $1550 2nd (Turkey) $1100 3rd (Turkey) $915 4th (Turkey) $600 5th (Turkey) $425
Invitational Meats Payouts
PLACE PAYOUT AMOUNT Grand Champion $12,000 Reserve GC $6,000 Second Runner Up $3,100 Third Runner Up $1,550 Forth Runner up $915 1ST (Chicken, Rib, Pork, Brisket) $1,225 2nd (Chicken, Rib, Pork, Brisket) $600 3rd (Chicken, Rib, Pork, Brisket) $485 4th (Chicken, Rib, Pork, Brisket) $365 5th (Chicken, Rib, Pork, Brisket) $300 6th – 10th (Chicken, Rib, Pork, Brisket) $125 11th – 20th (Chicken, Rib, Pork, Brisket) Call out & Ribbon
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Open Sides Payouts
PLACE PAYOUT AMOUNT Grand Champion $1000 Reserve GC $600 Second Runner Up $425 1ST (Potatoes) $800 2nd (Potatoes) $365 3rd (Potatoes) $250 4th (Potatoes) $125 5th (Potatoes) $100 6th – 10th ((Potatoes) $60 11th – 15th (Potatoes) Call out & Ribbon 1ST (Baked Beans/Vegetable) $300 2nd (Baked Beans/Vegetable) $250 3rd (Baked Beans/Vegetable) $185 4th (Baked Beans/Vegetable) $125 5th (Baked Beans/Vegetable) $100 6th – 10th (Baked Beans/Vegetable) $60 11th – 15th (Baked Beans/Vegetable) Call out & Ribbon 1ST (Dessert) $1,225 2nd (Dessert) $915 3rd (Dessert) $600 4th (Dessert) $300 5th (Dessert) $185 6th – 10th (Dessert) $60 11th – 15th (Dessert) Call out & Ribbon
Kids Que Payouts
PLACE PAYOUT AMOUNT 1st Place (hamburger/steak) $125 2nd (hamburger/steak) $100 3rd (hamburger/steak) $60
Final Payout amount subject to change
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Payout Schedule and Information All domestic payouts will be postmarked within 10 business days post event and will be sent via check to the chief cook registered on file with the team registration.
International payouts will be handled on a case by case basis. If there are fees associated with an international payout, the fee will be absorbed by the team and taken out of the payout amount. International payouts will be processed within 10 business days post event, but timeline is subject to change based on final payout process available. KCBS The American Royal is sanctioned by KCBS (Kansas City Barbeque Society). Please read the rules and regulations set by KCBS.
All items must be turned in at or before the scheduled turn in time listed. There will be no exceptions to this rule. If food is turned in after the scheduled time, it will not be judged and will be removed from the competition.
Rules for Food Preparation and Turn in All teams must read and thoroughly review the rules set forth by KCBS for the competition.
Below is a brief overview of KCBS rules and regulations:
Meat Categories You must turn at least six (6) separate and identifiable portions. Your entry must fit into the Styrofoam container provided with the lid closed. The Styrofoam containers will be provided by the event. You may not bring your own containers. The label with your team number must be on the top of the container. Meat may not be seasoned off site. All entries must be cooked on site and within your team’s assigned space. No pre-cooked product will be allowed. Sausage may be ground off site. Garnish is optional; however, the lid must close on your container. Do not do anything to your entry that identifies that it came from your team. KCBS heat source requirements and meat preparation rules apply, www.kcbs.us
Side Dish Contest The side dish categories are baked beans, potatoes and vegetables and must be prepared on site. No side dish will contain more than 7.5% meat or fish products. The combined total of scores from each category will determine the overall champion. All safe handling of food and sanitation regulations required by KCBS apply to the Side Dish Contest. Each team may have only one entry per category. Six judges will judge your entry. You may turn in either six (6) separate portions or one large portion with enough for six judges. Your entry must fit into the Styrofoam container provided with the lid closed. The label with your team number must be on 14 | P a g e 2019 World Series of Barbecue® Team Rules and Regulations Information Packet Version 3 (updated 4.30.2019) the top of the container. All entries must be prepared on site and within your team’s assigned space. You may use any heat source to cook your entry at any time after your team has checked in. Garnish is optional; however, the lid must close on your container. Do not do anything to your entry that identifies that it came from your team. The scores for the Side Dish Contest will not be included in your regular American Royal Barbecue Contest scores. This is a separate competition.
Dessert Contest The Dessert Contest will be held during the Sides competition. You do not have to turn in one of the sides (Potato, Baked Bean, and Vegetable) in order to compete in the Dessert Contest. You may turn in any type of dessert you wish to compete in this contest – there are no dessert categories. Desserts may be prepared off-premises but cannot be “store bought.” Only one entry per team is allowed, and enough dessert must be prepared for six (6) judges. You may turn in either six separate portions or one large portion. Garnish rules are waived. You are not required to present dessert in the Styrofoam container, but we are not responsible for returning trays, bowls, decorations, etc. You must affix the number from the Styrofoam container to a visible area of your entry. The scores for the Dessert Contest will not be included in your regular American Royal Barbecue Contest scores. This is a separate competition.
For any further information on contest rules and regulations – please visit and thoroughly review the rules and regulations of KCBS.
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Cooks Schedule Thursday, September 12, 2019 10:00am – 2:00pm Certified Barbecue Judge Class Sporting Park 3:30pm – 5:00pm Certified Table Captain Class Sporting Park 10:00am – 6:00pm Styrofoam Pick-Up Garage D Friday, September 13, 2019 8:00am Invitational Meat Inspection Begins Team Spaces 8:00am – 6:00pm Styrofoam Pick-Up Garage D – End Cap 12:00pm Gate Closes – All Team Cars in spaces 3:00pm Invitational Cook’s Meeting Garage D 3:30pm Open Side Dish Cook’s Meeting Garage D Saturday, September 14, 2019 12:00am Team Trash Pick up Team Spaces 2:00am – 7:00am Portable Toilets will be serviced Team Spaces 8:00am – 6:00pm Styrofoam Pick-Up Garage D 8:00am Open Meat Inspections Begin Team spaces 9:30am Open Cook’s Meeting Garage D 11:00am Invitational Meat Judges Meeting Garage D 12:00pm – 2:00pm Invitational Judging Garage D 12:00pm – Chicken 12:30pm – Rib 1:00pm – Pork 1:30pm – Brisket 2:00pm Kids Que Cooks Meeting Stage in Fan Walk – (Check in at 1:30pm) Connected to Media Center 2:30pm Kids Que Judges Meeting 3:15pm – 4:00pm Kids Que Judging 3:15pm- Ages 11-15; Steak 3:30pm- Ages 6-10; Hamburger 3:00pm – 5:00pm Open Sides Judging Garage D 3:00pm – Vegetable 3:30pm – Baked Beans 4:00pm – Potato 4:30pm – Dessert Saturday Evening Invitational & Kids Que Awards Presentation Main Stage (Pit Road) Specific time coming soon and Barbecue Hall of Fame Induction Ceremony
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Cooks Schedule continued Sunday, September 15, 2019 11:30am – 3:00pm Open Meat Judging Garage D 11:30am – Turkey 12:00pm – Chicken 12:30pm – Rib 1:00pm – Pork 1:30pm – Brisket 2:00pm – Sausage 2:30pm – Pork Loin 5:00pm/5:15pm Open Awards Presentation Main Stage (Pit Road) *Specific Time Subject to Change
TEAM REGISTRATION INFORMATION Important Dates: Until March 31, 2019 o Pre-registration open (lock in the 2018 space rate) - Non-refundable deposit of $50 due. o Pre-registration allows teams to register for SPACE ONLY. o Space must be paid in full by end of day March 31 to maintain the 2018 space rate. If the space is not paid in full by April 1, 2019, the rate will increase to the 2019 rate. April 1, 2019 o Registration Opens (full registration) o Teams that pre-registered must log back into their account and order additional items and/or pay for their balance on their account at this time. June 30, 2019 (11:59pm CST) o Returning Teams first right of refusal of prior years’ space (same space location and size). o Space must be paid for in full in order to received first right of refusal of space. Early August o First version of 2019 team space map released August 14, 2019 o Teams that have not registered prior to August 14, 2019: Late registration fee of $75 o Teams who register after this date are subject to availability of space options, 3rd party rental options, electrical options, additional items for purchase, etc. o Please note that teams that register after the August 14th are subject to availability of team name being printed/included on the produced team map in signage, online app, etc.
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o Teams that have registered before August 14, 2019 : Deadline to add/edit the following items: Team weekend wristbands, vehicles passes/parking passes, band catering passes and electrical. August 23, 2019 o All teams: Deadline to add/edit the following items: single entry tickets, pre-order bags of ice, trash bags/trash boxes, charcoal, pellets, portas/ada portas, hand washing stations and Thursday night party passes. o Ice, trash bags, pellets and charcoal will be available on site for walk up sales
Application Information All teams must apply/register online on the team application.
The American Royal reserves the right to not publicly announce or print team names that may be offensive.
Returning Teams must submit their application and pay for their space in full by June 30, 2019 (11:59pm CST) to reserve a spot that, to the best of the American Royal’s ability, honors the placement of 2017 or preference of location.
IMPORTANT: Teams that do not participate in 2019 will lose the right to their team space from 2018. Upon the teams return to the competition, they will be considered a “NEW TEAM” in regards to team placement.
New Teams: Space in the competition is honored on a first-come, first-serve basis for new teams. The American Royal will do its best to allow all teams who would like to compete a spot with the restrictions of space. Please fill out the application and pay in full to reserve your space. Pre-registration Information Pre-registration closed on March 31, 2019. During this time, teams were allowed to pre-register and lock in their space/entry fee from 2018 if they paid in full prior to April 1. During Pre-registration, teams are responsible for providing the following: Team Contact Information Space Information and full payment of space
After Pre-registration is complete (April 1, 2019), it is the job of the team to log back into the account and sign up for the following information: Team Information Competition Information Additional items to purchase Team Event Involvement
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Information on how to log back into your online registration can be found on our website on the open competition page.
LARGE SPACE SIZES - If your team is interested in a space larger than Space J (40x100), you must submit the initial deposit of $50 during pre-registration and then pay $2500 in full prior to April 1, 2019. For the space larger than the J (larger than a 40x100), please select Space Larger than a J and email [email protected] indicating the square footage you desire. Once the final space size has been determined, the additional cost will be provided by the American Royal team and added to your account. You must pay $2500 of the total cost of the space prior to April 1, 2019 to maintain the 2018 rate. You may pay the balance of the larger space size after April 1, 2019 at the 2018 rate if the $2500 is paid in full. If the $2500 is not paid in full prior to April 1, 2019, the entire space rate will increase to the 2019 rate.
Types of Teams: When filling out the application, we will ask that you select the type of competition team that best describes your team.
A. Event Participant – Teams that primary function of participation is competing in the barbecue competition and NOT hosting an event/party as a business considered event. These tents do not charge for items inside the space.
Example: Team asks family and friends to join on Friday night for food and drinks provided by the team. OR Teams that are on-site for competition purposes only.
B. Corporate Function – Teams that are corporate supported and have invited guests to their tent for an event/party and do not ask guests to pay an entry fee. Any teams receiving primary event funding from a corporate business and/or charity for the party and/or any team using their party expense as a deduction on their federal income taxes or to entertain business associates are considered Corporate Function.
Example: Friday night party hosted by “Company-A” and employees of “Company-A” have been invited at no cost to the employees. Costs of food and beverage inside the tent are covered by “Company-A.”
C. Charged Tent – Teams that charge entry, ask for a donation (monetary or non-monetary) or accept any type of funds/items in exchange for admittance into their tent at any time during the course of the weekend OR as a pre-purchased ticket prior to the weekend. (Any exchange of funds, at any time, that are required to enter a team’s space)
Example: Friday night party in your tent that guest must purchase a ticket/pay to enter tent/are required to give a donation (monetary or non-monetary)
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Information regarding the rules/regulations and beverage policies will be provided by the American Royal and all team/all team types must abide by the policies provided by the Amreican Royal. Teams Receivables With the purchase of space, each team will receive the following:
Pre-marked location Team Packet of information Wristbands – good for the full weekend (number dependent on the space size purchased) o Additional wrist bands are available for purchase at a discounted prize o One time entry tickets available at a discounted rate to teams Infield parking permit for two (2) vehicles that will fit within team space Team lot parking permit for two (2) vehicles to park in the team lot located South side of the track (not the infield) One (1) complimentary American Royal 2019 Crown Pin and one (1) complimentary Commemorative 2019 Barbecue Pin. o Additional pins are available for purchase at $6.00 each (with application) Team Sign Sponsored Goodie Bags
Wristbands are good for the entire weekend. If teams need to purchase discounted tickets for a single day (Friday/Saturday), these will be available for purchase on the application.
All team members must purchase and wear wristbands at all times during the event beginning on Friday at noon. If you are a team without your wristband and attempt to get in through a gate after noon on Friday, you will not be allowed entry. You may purchase a wristband at the public rate in order to enter.
You may keep one vehicle in your space as long as it fits entirely within the space and adheres to in & out vehicle hours. These vehicles MUST have the parking permit (provided by the American Royal) on them to get into the infield. Beginning at 12:00pm on Friday, vehicles in the infield without this infield parking pass will be towed at the owners/teams expense. If your vehicle is in the infield, with the tag but not in your team space, it is still subject to tow.
Team parking lot for additional vehicles will be located on South side of the Speedway (not infield). All vehicles in the team parking lot MUST have a team parking lot permit. Each team will receive 2 and have the option to purchase an additional 2. If a team has more than 4 vehicles for this lot, they may park the additional vehicles in the general public parking on the West side of
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the speedway. Vehicles found in this lot without a team parking permit will be towed. You may not pass this permit between vehicles.
Your team sign, packet, wristbands and additional items will be delivered by your volunteer Ambassadors.
Space Options: The following spaces are available for purchase on the application:
LIMITED RV SPACE: Space X: (18.5x50)*, 50 amp electrical, personal water spigot & 4 wristbands Space A: (20x25) will receive 4 wristbands Space B: (20x50) will receive 8 wristbands Space D: (25x40) will receive 8 wristbands Space E: (25x60) will receive 8 wristbands Space G: (40x50) will receive 8 wristbands Space H: (40x75) will receive 12 wristbands Space J: (40x100) will receive 12 wristbands Space larger than J will receive 12 wristbands. You must put a deposit for this space on your application then contact the barbecue team to discuss specific needs [email protected]
*Please note: Space X will open on the short side (18.5) and limited spots are available. Teams placed in these spots must bring their own hose for the water spigot. These spaces may all be grouped together and may not allow for placement with neighbors of other space sizes. The American Royal team will contact teams concerning placement if there is a conflict.
Additionally, the Space X/RV Spaces are in dedicated lots. These will be next to other RV spaces. If your team wants an RV space and wants to be next to someone without an RV space that may not be possible.
Items for Purchase/2019 Rates
There is no entry fee to join the event. Team must purchase a space to participate. There will be a late fee applied to any registrations received after August 1, 2019 of $75.
Item to Purchase Cost for One LIMITED RV SPACE: Space X: (18.5x50)*, 50 amp electrical, personal water $900 spigot & 4 wristbands Space A: (20x25) will receive 4 wristbands $300 Space B: (20x50) will receive 8 wristbands $600 Space D: (25x40) will receive 8 wristbands $600
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Space E: (25x60) will receive 8 wristbands $900 Space G: (40x50) will receive 8 wristbands $1200 Space H: (40x75) will receive 12 wristbands $1950
Space J: (40x100) will receive 12 wristbands $2600 Space larger than J will receive 12 wristbands. You must put a deposit for this $2700+ space on your Electrical $75 Team spaces do not come with Electrical (except Space X). Each team is allowed (There is a cap at 3) to purchase up to 3 electrical drops. Each drop is a 20amp drop and is $75 each. Teams are required to bring at least 100-150ft of extension cord. Generators are welcome, but will not be serviced by the American Royal or electrical team on site – must be managed by the team. Purchased electrical will not be turned on until Thursday at 5:00pm.
July 1 – price will increase to $95 per drop August 1 – August 15 – price will increase to $115 per drop Electrical may be available on site to add on but is not guaranteed. The cost of electrical on site will begin at $150 per drop if available.
Trash Box with 3 Liners $10 Team spaces do not come with Trash boxes/liners. All team spaces must be in the same condition as it is found as when the team exits. Trash Boxes will be delivered to team spaces on Thursday by the end of the day Ice Bag – 20lb $6 If a team purchases ice, they will received a coupon to pick up or have their ice delivered to their space at the event. Straw – 1 Bale $14 If a team purchases straw, the bales will be delivered to your space beginning on Thursday through Friday. Straw Clean up: If your bails are still intact, all your bails must be piled in one area of your spot when you leave. If your bails have come undone, this is considered trash. Please put all undone straw in a trash bag and put in the nearest receptacle. Broken bails left in your space are considered trash and your team will be charged an additional clean up fee if not cleaned up properly. Additional Parking Tag $16 Team spaces are only allowed to have one RV and one additional vehicle. These vehicles are to be parked by 12:00pm on Friday. Additional Vehicles will be directed to the team lot. Each vehicle in the team lot must have a parking pass. Each team will receive 2 parking passes for the team lot. If your team needs additional Parking tags, please select the number needed.
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Band Catering Pass – NOT A PARKING PASS $75 Pass allows entry/exit onto grounds during specific hours. This pass allows Bands/Caterers to come and go into the infield to your team space. NOT a parking pass. Valid for one vehicle. Each pass includes a single weekend wristband. Each person in the vehicle must have a single day ticket or Wristband. If the vehicle has more than one person, it is the team's responsibility to provide additional wristbands/tickets to those people. NO exceptions. Vehicles in the infield using a Band Catering Pass as a parking pass will be towed.
This pass will allow a vehicle entry for drop off/pick up after gates have closed during the following hours only: Friday, Sept 13, 2019: 12pm – 6pm Saturday, Sept 14, 2019: 8am – 6pm One Time Entry Ticket (Friday or Saturday) $13 In order to enter the property, each person must have a weekend wristband or a single day ticket. Single day tickets are non-refundable, non-transferable and one time use only. One Time Entry Ticket – Bundle of 250 (Friday or Saturday) $3250 In order to enter the property, each person must have a weekend wristband or a single day ticket. Single day tickets are non-refundable, non-transferable and one time use only. Additional Team Wristband/Weekend Wristband $18 Each team space comes with an allotment of Wristbands. These are valid Thursday – Sunday. If you have additional team members that need wristbands, please Porta Potty $98 Porta Potties will be placed in team space prior to team arrival. It is recommended to place your porta potty at the edge of your space in order to ensure service throughout the weekend. ADA Porta Potty $200 Porta Potties will be placed in team space prior to team arrival. It is recommended to place your porta potty at the edge of your space in order to ensure service throughout the weekend. Hand Washing Station $98 Thursday Night Party Permit $150 Friday night at the World Series of Barbecue® is and will remain the biggest and best party in Kansas City. If you are hosting friends, family and/or colleagues in your space, we ask that you bring them down on Friday. We have found that many teams are hosting parties on Thursday night in addition to Friday night which has increased the operational team responsibilities and expenses on Thursday. In order to offset costs associated with this, teams that host an event/party that have thirty (30) or more attendees on Thursday will be required to have a Thursday Night event pass. This will be checked and audited on site at the event. 23 | P a g e 2019 World Series of Barbecue® Team Rules and Regulations Information Packet Version 3 (updated 4.30.2019)
Additional Commemorative 2019 American Royal Crown Pin $6 Each team will receive one (1) Crown pin with team packet. Additional Commemorative 2019 BBQ Bull Pin $6 Each team will receive one (1) BBQ Bull pin with team packet
Cancellation Requests for refunds must be submitted to the American Royal at least seven days in advance of the start of the World Series of BBQ. Prior to August 1, 2019 - Full team refunds will be provided to team (minus the $50 non- refundable deposit). This includes entry fees and any additional items added onto team account. From August 1 to August 14, 2019 - Entry fees associated with space and additional items, less a $150 cancellation fee, may be refunded to the team. After August 14, 2019 - Entry fees associated with space, less a $200 cancellation fee. There will be no refunds on port-a-potties, trash boxes, ice, charcoal, straw, pins, pellets, parking passes, tickets, ancillary entry fees, and other items where the American Royal is responsible to pay a third party after the deadline date (August 14, 2019).
TEAM SPACE INSTRUCTIONS
Space Assignments Contest Space assignments will be made by the Royal, to the best of our ability, in keeping with the preferences as to location requested by the Contestant. The Royal reserves the right to make the final determination of all Contest Space assignments in the best interest of the contest. Space assignments on the map provided may vary according to size depending upon permanent obstacles and emergency requirements. The Royal reserves the right to adjust this space to meet any of these needs.
No Contestant shall assign, sublet or share the Contest Space allotted without the knowledge and consent of the Royal. No firm or organization not assigned Contest Space will be permitted to solicit business within the contest areas. No merchandise can be distributed or sold without the authority and permission of the Royal. Violation of this may result in forfeiture of merchandise and eviction from the event.
Contestants are only allowed to occupy Contest Space on Wednesday, September 11 – Sunday, September 15, 2019. PLEASE NOTE: We will NOT be able to extend the courtesy of allowing teams to remain overnight on the grounds after the end of the contest, Sunday, September 15,
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2019. Therefore, please make the necessary plans to vacate your team space following the Open Awards Ceremony on Sunday evening. All vehicles must be removed from the property no later than 10:30pm Sunday, September 15, 2019.
The Royal reserves the right to restrict contestant spaces which, because of the noise, method of operation, materials, or for any contestant space which, in the opinion of the American Royal, may detract from the general character of the contest as a whole. All demonstrations or promotional activities must be confined within the limits of the Contest Space.
IMPORTANT: Teams must purchase a space that fits the needs of the amount of people occupying that space. If your team has more people in your space and your guest flow into the walkways or driveways, your guest will be asked to fit within the space. If the space remains to overflow, your guest may be asked to leave, party may be ended and penalties may apply at the discretion of the American Royal. All roadways must remain clear for safety vehicles throughout the weekend. There is NO exception to this rule.
Space is honored as a first-come, first serve basis. In order to confirm we have received your space requests, you must fill out the application and pay in full for your space.
Space location The American Royal respects and will do its best to honor all requests made by teams based on location in previous years. Please note that since the location differs from years past, the overall layout of the space will be based on the available ground for team.
The layout process will begin after the deadline of June 30th. Teams can expect to see a version of the layout in early August.
Spaces will be available on pavement and grass. There are two specified areas of space: “Competition Side” (similar to B lot at the former location at the American Royal complex, 12:00am quite hours) or the “Dark Side” (similar to the south side at the former location at the American Royal complex, 1:00am quite hours).
During the application process, please note your team’s priority of importance when it specifically is in reference to your space on the Kansas Speedway grounds. A teams preference on space may not be obtainable based on the teams that are already registered.
Spaces may contain grass, cement, rumble strips, etc. Your team is responsible to leave the space as it is found and damage done to anything within the space is at the liability of the team.
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Load-In/Load- Out The following load/in load out gate is in reference to the tunnel gate inside the Kansas Speedway that grants access into the infield.
Team load-in begins on Wednesday at 8:00am and continues through noon (12:00pm) on Friday. All teams MUST be on the ground by noon (12:00pm) on Friday & unnecessary cars must be out of the competition perimeter. Tunnel gates will open at 1:00am on Saturday and remain open until 8:00am Saturday morning. At 8:00am, Saturday gates will close and will remain closed until midnight (12:00am, Sunday). Gates will be open remain open the remainder of time.
Load-out begins after the final turn-in on Sunday (5:00pm) and must be completed by 10:30pm, Sunday.
Once the gates close, there are no vehicles allowed in/out. No Exception.
Teams MAY NOT LOAD IN EARLY! If you arrive prior to load in time, you will not be allowed into the infield until the time of Load-In (Wednesday at 8:00am). You may be asked to leave the grounds until the time of load in due to the setup and team marking occurring. Tents Contestants may bring and set-up personal tents without the aid of a different commercial tent company. If you choose to bring your own tent, you may not dig/stake into the ground at any location inside the Kansas Speedway (grass or pavement). Teams that have damaged the ground will be liable and responsible for the repair needs if necessary. This will be determined by the Kansas Speedway and American Royal authorities.
All tents MUST BE Flame retardant. Please have your paperwork indicating your flame retardant tent inside your tent at all times.
Tents must fit inside your selected space. Your tent may not be in walkways or other teams’ specified space.
If you choose to rent a tent, this must be done through the American Royals preferred vendor: Marquee Events (previously All Seasons Party Rental). Tent and other equipment must also be rented through Marquee. Teams must contract and rent through Marquee directly. Contact information is posted in this document and rental information will be provided on the American Royal, World Series of Barbecue® website. Water Water will be available in limited locations. Please bring containers and/or hoses to transport water to your area. Connection to a hose at any water faucet should not exceed 10 minutes at a time. All teams are required to have a bucket of water or other sterilizing agent location in the team cooking area. No water will be delivered to any team spaces.
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There are multiple water spigots located on the Kansas Speedway grounds. If you have selected and purchased a space that includes a water spigot, you must bring your own hose. You may not use your hose unless the spigot is located in your space.
Dumping of “gray water” cannot be done on the general grounds. Specific dumping areas will be marked for teams to dump “gray water” during the event.
Electric Electrical is not included in your space cost. Electrical is available for purchase on the application. Teams may purchase max 3 20amp drops at the cost per drop mentioned below.
The current price at $75 per 20amp drop will increase closer to the event date:
July 1 – price will increase to $95 per drop August 1 – August 15 - price will increase to $115 per drop
Electrical may be available on site to add on but is not guaranteed. The cost of electrical on site will begin at $150 per drop if available
Electricity will be available by 5:00pm on Thursday, September 12, 2019. Depending on weather conditions and other variables, electricity may not be available to your space until Friday.
Authorized users will receive a tag specific to their space number for purchased hook-up. The maximum number of outlets per team is three (3). Electrical usage will be monitored by the American Royal officials and unauthorized use will be dealt with on a case-by-case basis.
Specific spaces are available for purchase that include a 50amp RV drop. If your team selects and pays for one of these premier spaces, you will still need extension cords for your space. These spaces will be available on a first-come, first-serve basis.
Please note that up to 100-150 feet of power cord may be necessary for your connection. Teams are responsible for providing their own extension cords. **Please make sure all cords are 12 3 gauge with ground to help alleviate power surges and outages. You are welcome to bring your own generator and it is recommended particularly for teams powering an RV or running equipment requiring more than 20 amp of purchased service. Service will be available beginning Thursday at 5:00pm ONLY FOR TEAMS WHO PURCHASE ELECRTRICAL WITH THE AMERICAN ROYAL.
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Please note: each 20amp is an outlet – not a hookup! Some motorhomes/cookers do require multiple outlets. Please ensure that you have purchased the correct number of outlets!
Generators:
If your team will be renting a generators, all generators must be rented through our exclusive partner – Foley Electric. Generators rented through Foley will receive service throughout the weekend.
Contestants may bring and set-up personal generators without the aid of a different commercial electric company. If you choose to bring your own generator, no service/fuel will be provided from the American Royal. Contestants who bring their personal generator must be self- sufficient.
If your team has an existing relationship with another electrical provider, please contact the American Royal team at [email protected] to discuss prior to the event. Outside electrical partners will not be allowed on the premise unless specifically approved by the American Royal team prior to the event. If other vendors are found on site without approval, those generators will be removed and charged back to the team and the team may receive a penalty.
Brining your own generator? If you bring your own generator you/your team is responsible for the service and maintenance of this generator. The electrical team on the ground will not service your generator.
Porta Rentals Public Restrooms will be available throughout the premises. Spaces do NOT come equipped with Porta-potty/restrooms.
If you choose to have a Porta-Potty, ADA Porta-Potty and/or hand washing station at your tent, these will be available to rent on the application and only through the approved/exclusive vendor. You may not bring in your own porta through another vendor.
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Toilets will be serviced early Saturday morning IF, and only if they are placed within five (5) feet from the front of your team space.
Gas, Lighting Grills & Generators Gas: If your team is bringing your own gas, it must come in an approved gas can.
Generators: If your team is providing your own generator, quite generators are preferred. Ideally have your generator exhaust vent out the top of the generator, not the side.
Lighting Stacks: Lighting stacks cannot be done on the ground/pavement of the Speedway.
Waste Team spaces do not come with trash bins. It is your team’s responsibility to purchase trash boxes and liners. Each trash box purchased comes with three liners. This can be pre-purchased at the time of registering. All contestant spaces are required to be cleaned of all trash and or debris at the conclusion of the event. Any trash or debris left on the grounds will result in a fine of $100 per 500 sq. ft.
Waste pick up schedule will be provided for all teams that will note when trash is to be picked up. It is the team responsibility to take the trash bags out of the trash boxes or other receptacle and place it outside of your team space for pickup. If your team misses the designated trash pickup, it is the team’s responsibility to locate a dumpster & dispose of trash.
Trash is never to be placed in gray water containers. Cigarette and cigar butts are also considered trash and debris.
Throughout the grounds of the event – all waste is to go into the waste compound. Each waste compound will consist of a Dumpster, Ash Bin, Grease Bin and Gray Water Container.
Hot Coals are NOT to be thrown on the ground. All hot coals are to be placed into the Ash Bins.
ALL TEAM MUST READ: IMPORTATANT NOTE: Your space is to be left as it was when your team arrived. Any leftover items, debris, trash, etc left in your space will result in a fine. Any additional clean up that must be done by the American Royal staff and volunteers to clean your space will result in a fine. There is NO exception to this rule. LEAVE NO TRACE! Straw and Clean up - If your bails are still intact, all your bails must be piled in one area of your spot when you leave. 29 | P a g e 2019 World Series of Barbecue® Team Rules and Regulations Information Packet Version 3 (updated 4.30.2019)
- If your bails have come undone, this is considered trash. Please put all undone straw in a trash bag and put in the nearest receptacle. Broken bails left in your space are considered trash and your team will be charged an additional clean up fee if not cleaned up properly.
Flooring Once the layout is finalized, if your team is on grass and chooses to lay flooring you may do so only through the approved vendor: Marquee Event (previously All Seasons Party Rentals). Flooring needs will need to be discussed directly with Marquee Event Rentals.
Flooring must allow grass to breathe. Any surface that smothers grass such as tarpaulin, carpet, plywood or plastic drop cloth may not be placed directly on the ground.
Pricing All Pricing for space and additional add-ons for purchase is located on the application. In order to reserve your spot in the event, you must pay for your space in full. You will be prompted to create a login which you can use to re-sign into your account and add additional items if needed.
Additional Rental needs Additional items such as heaters, tables, chairs, linens, etc. are available to rent through Marquee. Please see rental form on the American Royal, World Series of Barbecue® website.
TEAM SPACE RULES AND REGULATIONS Damage Each team space is to be in the same condition at the exit of the event as the team received the space. Teams will be financially responsible for damage caused in their space during the days of the event. Teams causing damage to the electrical grid and/or water systems will be billed for the cost of repairs. No digging or staking is allowed on grass and/or pavement. Teams causing damage to grass or pavement will be billed for the cost of repairs. Prohibited Items & Actions Teams may not bring golf carts, gators, motorized coolers, 3 or 4-wheelers or motorcycles. Rickshaws, skateboards, rollerblades, scooters, Segway’s, hover boards and bicycles are also
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prohibited. If a team is found with this item, the item will be removed from the premise and expensed to the team.
Weapons of any kind are prohibited. This includes conceal and carry – no weapons may be allowed on the premise. This includes conceal and carry – NO WEAPONS ARE ALLOWED, NO EXCEPTIONS. Vehicles, team spaces and all attendees will be checked for weapons.
Any flying objects, specifically drones/ quadcopter are prohibited at all times. Additionally kites, balloons and other inflatables are not allowed and any flying object will be confiscated.
No live animals, except aides to persons with disabilities are allowed at any time.
No obscene music is allowed at any time. Teams must obey the quite hours (listed below). If a team is creating a disturbance, penalties may result at the discretion of the American Royal.
Vehicles are strictly prohibited from the race track. If any team drives any vehicle on the race track they will be escorted from the premise and disqualified from the competition and all future competitions.
There are NO EXCEPTIONS to the prohibited items listed above. If any team/team member violates these rules, penalties and action will result at the discretion of the American Royal, the Kansas Speedway and/or the Kansas City Kansas Police Department.
Quiet Hours Demonstrations or activities that cause annoyance to neighboring contestants such as flashing light, noise, or result in obstruction of walk space or prevent ready access to a nearby Contest Space will not be allowed.
“Competition Side” QUIET TIME on Friday and Saturday from 12:00 am. (Midnight) to 7:00 am
“Dark Side” QUIET TIME on Friday and Saturday of 1:00am until 7:00 am.
Use of stereos, live music or amplifying equipment will not be allowed during this QUIET TIME period. Each barbecue team is responsible to see that QUIET TIME is enforced within their space.
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The American Royal will strictly enforce the quite times. Teams that do not respect the quite times may be shut down, removed from the contest, reported to authorities, etc. All Teams are to respect their other teams/competitors at the event.
Team Responsibilities All teams are responsible for enforcing the rules and regulations of the contest. Non-permitted activities include damage to fences, moving of fences, changing of boundary markers, and unauthorized entry onto the grounds, operating a vehicle by a team member or team guest on the grounds during an unauthorized time, parking of a vehicle by a team member or team guest on the grounds in an unauthorized area. Teams are responsible for their guests at all times. Distribution of Goods/Services No goods or services may be distributed to the general public by contestants. This includes but not limited to company/team merchandise, information packets/pamphlets, marketing materials, etc. If teams are caught promoting on the premise outside of their team space, all materials will be confiscated and additional penalties may apply.
Signage/Marketing/etc. Teams are allowed to display any signage or decoration within their contestant space. No team is allowed to hand-out any literature or marketing items to the general public. Additionally, no team can sell any merchandise out of their space. All spaces are strictly contestant spaces. Any team interested in selling may look into becoming a vendor in the Expo area. Contest within your space You may host a contest within your space. Permits, rules, etc., may apply if you are hosting a contest within your space. Please notify the American Royal of the contest you are planning on hosting and the barbecue team will assist and provide information if necessary.
Security & Admissions The Royal will provide security on the contest grounds during the hours the contest is open and closed. The American Royal does not in any way ensure the safety of said contestant space and disclaims any and all liability for damage to contestant spaces, contestants, and their guests through any means not within its control. If any security issues arise, please call the phone line provided in your contestant information upon your arrival.
Team Security
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Any team having staff acting as a guard/bouncer/controlling of entrance shall be unarmed and be hired by the individual teams. You may also supply this person and are not required to hire. If a team needs an outside contractor to do this, Signal 88 and Crowd Systems Incorporated have a business license to work in Wyandotte County. The contact information is below and you may reach out directly. o Crowd Systems: [email protected] o Signal 88: [email protected]
Armed guards for team spaces are not permitted. All event security must come through the American Royal and Kansas Speedway. No weapons are allowed on the ground/premise. If your team has a special request for an armed guard, this must be requested with specific reasoning and approved in writing by the American Royal, Kanas Speedway and KCKPD prior to the event.
Violation of these rules is grounds for disqualification and could result in disqualification in future contests. Interpretation of these rules is the responsibility of the Royal and is not appealable. The Royal reserves the right to prohibit the display of any article that, in its opinion, is not in keeping with the nature and character of the contest, or the American Royal Association. TICKET AND VEHICLE INFORMATION Event Accessibility: The World Series of Barbecue takes place on the infield of the Kansas Speedway. General Public parking is located outside, on the West side of the Speedway.
It is not the easiest area to traverse for guests with disabilities but we do our best to make it as accessible as possible.
Designated handicap parking spaces will be available in the ADA lot in the General Public Parking lot and ADA compliant vehicles will drive guests from the parking lot into the inside of the Speedway to a drop off location. There will not be additional ADA/Transportation provided inside the event. Tickets Teams have the opportunity to purchase discounted single day and weekend tickets during registration. Tickets must be present starting 12:00pm on Friday. Individuals without tickets at this time must either purchase tickets or leave the event. Tickets will be distributed to teams via email in August.
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Single day tickets: the tickets will be distributed to teams in a single, multi-page PDF via email to the contact on file. These tickets may only be used once (Friday or Saturday) and will be scanned for entry.
LATE AUGUST – SINGLE ENTRY TICKTS DISTRIBUTION
o Single entry tickets will be emailed via a single, multi page PDF to the contact on the registration. This may/may not be the chief cook based on how the team registered. o Cut off for teams to purchase single entry tickets is August 23, 2019.
WRISTBAND DISTRIBUTION – NEW THIS YEAR
o Included and additionally purchased wristbands will arrive with the team packet provided by the Ambassadors on site. You will be responsible for counting and signing off of your wristbands on site. o Wristbands will not be provided to teams prior to the event unless on a case by case bases and approved by the American Royal team. Tickets to Team Space If your team is creating a pass/ticket into your space for a party anytime during the weekend, your team must get the ticket/pass approved by the American Royal prior to production.
Teams that produce a ticket to their own function is NOT AN ENTRY TICKET TO THE EVENT. If my team produces tickets, invitations, wristbands, etc, teams are required to put the following verbiage on the produced piece: This Ticket/invitation/wristband/etc will only grant you access to Tent # XXX/Team XXX. This IS NOT AN ENTRY TICKET INTO THE EVENT. You must purchase a weekend wristband or single day ticket to enter the grounds at the event. If teams produce any piece of entry without the above message, it must be reproduced or it will be confiscated at the event. Furthermore, the team will be charged a penalty. Vehicle Gate Information
There are two gates in reference below:
Kansas Speedway Gate: This is the gate to allow vehicles on property (not the infield). Parking lots. Tunnel Gate: This is the gate to allow vehicles on the infield, where the contest is.
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DATE TIME KANSAS SPEEDWAY GATE TUNNEL GATE TO INFIELD Wednesday 8:00am – 11:59pm GATE OPEN FOR TEAMS TURNNEL GATE OPEN FOR TO ARRIVE TO SPEEDWAY TEAMS LOAD INTO INFIELD PROPERTY Thursday 12:00am – 11:59pm GATE OPEN FOR TEAMS TURNNEL GATE OPEN FOR TO ARRIVE TO SPEEDWAY TEAMS LOAD INTO INFIELD PROPERTY FRIDAY 12:00am – 12:00pm GATE OPEN FOR TEAMS TURNNEL GATE OPEN FOR TO ARRIVE TO SPEEDWAY TEAMS LOAD INTO INFIELD PROPERTY 12:00PM – 3:00PM GATE CLOSED – no vehicle TUNNELGATE CLOSED – all access into Kansas vehicles from the infield must Speedway property park in space, park in parking lots or leave premise. No access to infield. 3:00PM – 11:59PM GATE OPEN FOR PUBLIC TUNNEL GATE CLOSED – No VEHICLES TO PARKING vehicles in or out of infield. No LOTS. access to infield. SATURDAY 12:00am – 8:00am GATE OPEN FOR TEAMS GATE OPEN IN AM ONLY FOR TO ENTER/EXIT TEAM TO Enter/exit infield with SPEEDWAY PROPERTY tag. Teams must be back on infield by 8:00am. No exception after 8:00am (even with infield pass) 8:00am – 11:00am GATE CLOSED – no vehicle TUNNEL GATE CLOSED – No access into Kansas vehicles in or out of infield. No Speedway property access to infield. 11:00am – 11:59pm GATE OPEN FOR PUBLIC TUNNEL GATE CLOSED – No VEHICLES TO PARKING vehicles in or out of infield. No LOTS. access to infield Sunday 12:00am – 10:30pm GATE OPEN FOR TEAMS TURNNEL GATE OPEN FOR TO ENTER/EXIT TEAMS LOAD OUT OF INFIELD SPEEDWAY PROPERTY Subject to change
Vehicles/Parking
MOTORIZED VEHICLES AND TRAILERS Absolutely no golf carts, gators, or other motorized vehicles will be allowed to be provided by teams. All golf carts on the grounds are used specifically for barbecue operations and are marked as such. No team is allowed to bring a golf cart or any other unauthorized motorized
35 | P a g e 2019 World Series of Barbecue® Team Rules and Regulations Information Packet Version 3 (updated 4.30.2019) vehicle. Any unauthorized motorized vehicles will be confiscated and the team can potentially be disqualified from the contest.
Teams may not bring golf carts, motorized coolers, 3 or 4-wheelers or motorcycles. Rickshaws, skateboards, rollerblades, scooters, Segway’s, hover boards and bicycles are also prohibited.
No buses (tour buses) or semis are allowed in your team space (no vehicles over 2-axle allowed)
RV’s
If you are arriving in an RV, you will need to have your water tank full prior to entering the grounds. We do not have the water capacity to allow you to fill and dump your tanks. The major highways leading into the city have many truck stops along the way where you can fill up. Water is furnished solely for cooking and cleaning. All vehicles and RV’s MUST fit entirely within designated contestant space. Contestants parking an RV within their space must obtain an RV pass from their ambassador once arriving on grounds.
CARS PARKED WITHIN SPACES:
Entry fee includes parking for only one vehicle in your barbecue space, which is only to be moved at specific, predetermined times. All vehicles must be in by noon Friday. Each team will receive 2 infield parking tags for their vehicles/RV in their spot. NO TEAM WILL RECEIVE AN EXTRA TAG – NO EXEPTIONS. Beginning at 12:00pm on Friday, all vehicles on the infield MUST HAVE THESE TAGS and all Vehicles on the ground MUST HAVE THESE TAGS. Vehicles found without these tags will be towed at the owner’s expense. If a vehicle is found with a tag, but outside of the team space, it is subject to tow at the owner’s expense.
Fire lanes MUST remain clear, and vehicles cannot be illegally parked in the spaces of late arriving contestants. Unauthorized or illegally parked vehicles will be towed at owner’s expense, and a fine of $100 will be levied. THIS WILL BE ENFORCED. All vehicles on premises must have proper parking credentials displayed at all times. Lots will be swept throughout the course of the event.
TEAM PARKING LOT:
There will be a designated team parking lot located outside of the track on the South side. Each team will receive 2 passes for this team parking lot. Teams may purchase an additional 2 passes during registration. All vehicles parked in this lot MUST HAVE THE TEAM PARKING LOT PASS. These passes may not be moved between different vehicles. Vehicles found without the tag will be towed. If your team has more than 4 cars for this lot, additional cars can be parked on the West side in the public parking lots.
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Tram for Team Parking lot: A tram will run to/from this lot during designated hours. This tram is to only transport team members – no transport of food/equipment/beverage.
Check back for the Tram Schedule
General Public Parking
General Public parking will be charged $10 per vehicle during the following hours:
Friday: 3:00pm – 9:00pm Saturday: 10:30am – 9:00pm
VIP Parking available to general public (information at americanroyal.com)
Band/Catering Pass:
A Band/Catering Pass is not a parking pass. This pass will allow a vehicle entry after gates have closed and during select hours on Friday, September 13 and Saturday, September 14. These passes allow these vehicles to deliver catering material and/or band material to the premises if a team has rented these items.
Each vehicle must have their own band/catering pass. Each band catering pass comes with one (1) weekend pass. If there are additional members of the band/catering team that need entrance, they must purchase a weekend pass or ticket for the day.
A Band/Catering Pass is not a parking pass – it is to drop off and pick up equipment. This pass will allow a vehicle entry after gates have closed during the following hours only.
Friday, Sept 13, 2019: 12pm – 6pm
Saturday, Sept 16, 2019: 8am – 6pm
These passes allow these vehicles to deliver catering material and/or band material to the premises if a team has rented/booked these items. If vehicle found parked on infield with this tag, they will be towed at the owner’s expense.
No vehicles with this pass are permitted on the grounds from 6:00pm – midnight. You may exit/enter the grounds from 12:00am – 8:00am when the gates are open.
If a team is using the Band/Catering pass unlawfully as written above, the team will be fined at the discretion of the American Royal. 37 | P a g e 2019 World Series of Barbecue® Team Rules and Regulations Information Packet Version 3 (updated 4.30.2019)
Driving Rules:
There is a 5 mph speed limit on the inside grounds at the Kansas Speedway. Drivers must yield to pedestrians and emergency vehicles. Please cooperate with all event staff and volunteers. Encourage cooperation and courtesy among your team members and fellow competitors FOR YOUR CONVENIENCE
Pre-purchase items For your convenience, the American Royal will be selling the following items on the application for pre- purchase and will be available during full registration beginning April 1 and available for pick-up/delivery inside the event premises at specific designated areas. These items can also be purchased at the event (prices subject to change)
Straw Bales Trash Boxes Ice Bags Commemorative American Royal and Barbecue Pins (while supplies last) Deliveries Pre-Purchased items (Straw, Trash, Ice and Charcoal) will be delivered to team spaces beginning Thursday through Friday. You will receive your team chits/receipt in your ambassador pack that will be replaced for these items during the delivery process. On Site Items Ice and Charcoal are available for walk-up. To purchase these items, you will need to purchase a chit per item at the Media Center then redeem the item at the Operations Hub. Grocery Store The American Royal will provide a grocery store on site that will sell additional items. Check back for more information. Alcoholic Purchases and Beverage Needs: Alcoholic beverages will be available to pre-purchase and purchase on site through AmeriCrown.
Please check back for additional information and team requirements for beverage. All teams must abide by the requirements provided by the American Royal. Approved/Exclusive Vendors: Rentals: (Tents, Flooring, Tables, heaters, etc).
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A Separate form is posted to the American Royal website to fill out your needs with Marquee Event Rentals (previously All Seasons)
Marquee Event Rentals 5050 Kansas Avenue Kansas City, KS 66106 Marqueerents.com Phone: 816-765-1444 Fax: 816-767-0844 Email: [email protected]
Electric: Generators and additional electric Contestants may bring and set-up personal generators without the aid of a commercial electric company. If you choose to bring your own generator, no service/fuel will be available. Contestants who bring their personal generator must be self-sufficient.
If your team will be renting a generator, all generators must be rented through our exclusive partner – Foley Electric. Generators rented through Foley will receive service throughout the weekend.
Double Decker Space:
Rod Gaul [email protected] All-American Scaffold LLC 450 South Valley Kansas City, KS 66105 O 913-281-4477 WEEKEND EVENTS Public Schedule of Events Thursday, September 12, 2019 Children’s Mercy Park 10:00am – 2:00pm KCBS Certified Barbecue Judge Class** Sporting KC Children’s Mercy Park 3:30pm – 5:00pm KCBS Certified Table Captain Class** Sporting KC Fast Eddy’s Texas Hold Em’ Tournament** Children’s Mercy Park 6:00pm (6:00pm Dinner followed by play) Sporting KC Friday, September 13, 2019
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3:00pm Public Gates Open Pit Road
4:30pm – 7:30pm Royal Tours** Tours: Team Spaces
5:00pm – 11:00pm Live Local Entertainment Main Stage - Pit Road
7:30pm – 10:00pm Knob Creek Party of the Year Judging** Judging: Team Spaces Saturday, September 14, 2019 11:00am Public Gates Open Pit Road
11:00am – 3:00pm Family Fun Fest Fan Walk
11:00am – 3:00pm Kansas City Automotive Museum’s Car Show Pit Road
1:30pm – 5:00pm Royal Tours** Tours: Team Spaces Barbecue Hall of Fame Induction Ceremony presented by YETI Saturday Evening & Invitational Contest, Kids Que, Best Sauce on the Planet Main Stage - Pit Road Award Ceremonies Sunday, September 15, 2019 Main Stage 5:00pm 40th American Royal Open Awards Ceremony Center of Pit Road *Specific Times Subject to Change
Please note, for Invitational turn in, certain fences will be shut due to Cowtown and Kids Que. During the cooks meeting, this will be discussed and provided to all teams. Kids Que 2019 marks the 13th Annual Kids Que Competition! Contestants range from the ages of 6-15 and these junior chefs have an opportunity to show their junior pitmaster skills. In the 6-10 year old division, contestants cook hamburgers while in the 11-15 year old division, contestants demonstrate their barbecue prowess by preparing steaks.
1:30 –Check-in 2:00 – Cooks meeting Once checked in, children MUST stay within the sectioned off area. Meat and boxes will be handed out at this time. Grills and charcoal will be provided. 2:15 – Start grills and begin cooking 3:15 – Turn-in for ages 11-15. Turn in will be within the enclosed area. 3:30 – Turn-in for ages 6-10. Turn-in will be within the enclosed area. 4:00 – Judging completed 40 | P a g e 2019 World Series of Barbecue® Team Rules and Regulations Information Packet Version 3 (updated 4.30.2019)
Barbecue Hall of Fame Celebration
The American Royal officially became the home of the Barbecue Hall of Fame® in 2012. Previous inductees to the Barbecue Hall of Fame include recognizable and notable figures in barbecue history. Read more about these previous inductees at www.barbecuehalloffame.com.
During the World Series of Barbecue, we will be honoring these inductees during the following events:
During the Invitational, Kids Que and Best Sauce on the Planet Awards, we will additionally be presenting the 2019 Barbecue Hall of Fame Induction Ceremony
Barbecue Hall of Famers:
2019 Inductees: Coming soon! 2018 Inductees
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o Tuffy Stone, Tootsie Tomanetz & Charlie Vergos 2017 Inductees o Jeff Stehney, "Famous Dave" Anderson & Melissa Cookston 2016 Inductees o David Knight, Ardie Davis & Chris Lilly 2015 Inductees o Ed Fisher, Steven Raichlen & Paul Kirk 2014 Inductees o Henry Perry, Ray Lampe & Pat Burke 2013 Inductees o Adam Perry Lang, Myron Mixon & George A. Stephen Sr. 2012 Inductees o Guy Fieri, Henry Ford & Johnny Trigg Legacy Inductees o Fred Gould, Dr. Rich Davis, Gary and Carolyn Wells, Speed Herrig, Mike Mills &John Willingham
Certified Barbecue Judging Class
Taking a Certified Barbecue Judging class is a great way for competitors to perfect their techniques by learning exactly how their chicken, pulled pork, ribs, and brisket are being judged. The class will be held on Thursday, September 12, 2019 at Children’s Mercy Park | Sporting KC
Time: 10:00am - 2:00pm
Please arrive about 15 minutes early to check in and get seated. The class will run about 3.5 – 4 hours.
Cost: If you are a current KCBS Member, the cost of the class is $90. Once you have completed the course, you will receive your barbecue judge certification.
If you are not a current KCBS Member, the cost of the class is $130. Once you have completed the course, you will receive your barbecue judge certification and a portion of your fee will go towards your KCBS membership.
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Poker Tournament Enter the Fast Eddy’s Texas Hold ‘Em Tournament for your chance to win a Cookshack FEC500 and trailer by Fast Eddy’s!
Thursday, September 12, 2019 at Sporting Park
6:00pm – Dinner followed by play
Special price option for teams: Seats in the poker tournament start at $45 ($55 for general public) and include dinner and play. The cost will increase to $60 ($70 for general public) a seat on August 1.
The Fast Eddy’s by Cookshack FEC500 smoker is a 100% wood-burning, pellet-fired rotisserie smoker with a Cookshack IQ4 electronic control system. Using Ed Maurin’s patented technology, it features quick start-up and fast heat recovery during use. It is professionally crafted in stainless steel. The FEC500 is used by all types of barbecue operations. It meets requirements for all known barbecue competition sanctioning bodies. It is NSF and USDA approved, and Warnock Hershey and ETL Listed Commercial Cooking Equipment in USA and Canada.
Come down and support the American Royal while playing your best hand and helping continue to fund excellence in youth and education! (Must be 18 or older). Fees for this event are donations used to support the American Royal’s mission.
Seats available on team registration.
Travel and Gaming:
While in Kansas City and at the Kansas Speedway, be sure to visit some of our supporters!
Official Travel destination of the American Royal
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Official Hotels of the World Series of Barbecue® and the American Royal
Official Gaming Partner of the World Series of Barbecue®
STATE & LOCAL REGULATIONS Health and Safety City Health Regulations prohibit dispensing food to the public unless it is for a private party during which you are serving family, friends, or other invited guests within your team contestant space. The only exception to this rule is if your team is an official “Royal Tour” or Party of the Year participant/host. It is the responsibility of each team to ensure they are admitting and serving their invited guests ONLY and that no alcoholic beverages are being served to underage guests. In the event of a food-borne illness being reported, please be prepared to provide the Kansas Health Department with a copy of your guest list which will be used to notify all concerned.
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Ordinances The Agreement shall in all respect be governed by the laws of the State of Kansas and applicable ordinances. To ensure the safety of all participants, fire regulations, health and other applicable ordinances must be followed. Food to public The American Royal, World Series of Barbecue® is not a food sampling event. Giving food or drinks to the general public is prohibited. For the purpose of this regulation, the definition of “general public” refers to anyone outside the confines of your space. Teams are responsible for all guest insides the confines of their space. Alcohol
Excessive use of alcoholic beverages may be grounds for disqualification. Under no circumstances shall alcoholic beverages be distributed to the general public by Contestants.
Any team serving alcoholic beverages to minors will face possible arrest in addition to penalties assessed by the American Royal.
INSURANCE & LIABILITY Liability Teams are liable and responsible for the actions and activities that occur within their space. This includes, but is not limited to: team members, guests, equipment and damage to the facility grounds. Insurance Neither the American Royal, Kansas Speedway, KCBS, nor the representatives, will be responsible for any injury, loss or damage that may occur to the Contestant, the Contestant’s employees or guests or property from any cause whatsoever. It is the Contestant’s responsibility to protect machinery and contestant space so that no injury will result to the public, visitors, guests, or persons or property. All property of the Contestant is understood to remain in the Contestant’s care, custody and control in transit to, from, or within the confines of the contest Area subject to the Rules and Regulations. The Contestant, upon reading this agreement which is a requirement prior to entering the grounds, expressly releases, holds, keeps and saves harmless and indemnifies the forgoing names, organizations and committees and individuals from all claims for such loss, damage, or injury. Contestants are advised to carry insurance to cover any of the above.
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Force Majeure In case of cancellation of the contest or unavailability of the event due to any causes that are beyond the American Royal’s control, including, without limitation, such causes as war, governmental action or order, act of God, fire, flood, severe storm, strike, labor disputes, or other similar causes (“Force Majeure Event”), this Agreement shall terminate, and the Contestant shall be entitled to the return of the fees for the Contest, less the prorated share allocated to the American Royal of the expenses incurred by the Royal in connection with the event as of the date of the Force Majeure Event. Refund of the Fees as provided in this section shall be the exclusive remedy of the Contestant against the American Royal in case the contest is cancelled or rescheduled through a Force Majeure Event. In the event of cancellation or unavailability for reasons beyond the control of the American Royal, Contestant releases and holds all claims for damage and agrees that the American Royal shall have no obligation except the above stated refund. Successor Interest This Agreement shall bind the respective parties and their successors in interest.
CHANGES AND AMENDMENTS The Royal reserves the right to make changes to these rules. Any matters not specifically covered herein are subject to decision by the Royal. The Royal reserves the right to make such changes, amendments and additions to these rules as considered advisable for the proper conduct of the contest with the provision that all Contestants will be advised of any such changes in writing.
Please check back for the most updated version of this document. Teams are required to review and follow the rules and requirements provided in the most recent version of the Team Packet.
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