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Induction Arrangements for New Mps in 2015

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Induction Arrangements for New Mps in 2015 House of Commons Administration Committee First weeks at Westminster: induction arrangements for new MPs in 2015 First Report of Session 2013–14 Report, together with formal minutes, oral and written evidence Ordered by the House of Commons to be printed 15 July 2013 HC 193 [Incorporating HC 1022-i, ii] Published on 9 September 2013 by authority of the House of Commons London: The Stationery Office Limited £14.50 Administration Committee The Administration Committee is appointed to consider the services provided for and by the House of Commons. This includes services provided to the public by Parliament, including visitor facilities, the Parliament website and education services. Current membership: Rt Hon. Sir Alan Haselhurst MP (Conservative, Saffron Walden) (Chair) Karen Bradley MP (Conservative, Staffordshire Moorlands) Thomas Docherty MP (Labour, Dunfermline and West Fife) Mr Tom Harris MP (Labour, Glasgow South) Mark Hunter MP (Liberal Democrat, Cheadle) Mr Marcus Jones MP (Conservative, Nuneaton) Nigel Mills MP (Conservative, Amber Valley) David Morris MP (Conservative, Morecambe and Lunesdale) Tessa Munt MP (Liberal Democrat, Wells) John Penrose MP (Conservative, Weston-super-Mare) Rt Hon. Nicholas Soames MP (Conservative, Mid Sussex) Rt Hon. Mr Desmond Swayne MP (Conservative, New Forest West) Mark Tami MP (Labour, Alyn and Deeside) Rt Hon. Keith Vaz MP (Labour, Leicester East) Mr Dave Watts MP (Labour, St Helens North) David Wright MP (Labour, Telford) The following Members were also members of the Committee during the parliament: Rosie Cooper MP (Labour, West Lancashire); Graham Evans MP (Conservative, Weaver Vale); Rt Hon. Mr Mark Francois MP (Conservative, Rayleigh and Wickford); Mr Kevan Jones MP (North Durham); Simon Kirby MP (Conservative, Brighton Kemptown); Dr Phillip Lee MP (Conservative, Bracknell); Sarah Newton MP (Conservative, Truro and Falmouth); Mr John Spellar (Warley); Mike Weatherley MP (Conservative, Hove) Powers The powers of the Committee are set out in House of Commons SO No 139. Standing Orders are available on the Internet via www.parliament.uk. Publications The Reports and evidence of the Committee are published by The Stationery Office by Order of the House. All publications of the Committee are on the Internet at: http://www.parliament.uk/ac. Committee staff The current staff of the Committee are Helen Wood (Clerk), Keith Neary (Second Clerk), Jennifer Kelly (Committee Assistant) and Lee Bridges (Media officer). Contacts All correspondence should be addressed to the Clerk of the Administration Committee, House of Commons, London SW1A 0AA. The telephone number for general enquiries is 020 7219 4151; the Committee’s email address is [email protected]. First weeks at Westminster: induction arrangements for new MPs in 2015 1 Contents Report Page Summary 3 1 Induction for new MPs 5 Newly elected Members 5 Arrival at Westminster 6 Sources of dissatisfaction 6 2 Finding an office 7 3 Funding and the Independent Parliamentary Standards Authority (IPSA) 12 4 Staffing matters 16 5 Provision of IT equipment 19 6 Learning the ropes 26 7 The responsibility of Members 29 Conclusions and Recommendations 30 Formal Minutes 36 Witnesses 37 List of written evidence 37 List of Reports from the Committee during the current Parliament 38 First weeks at Westminster: induction arrangements for new MPs in 2015 3 Summary Arriving at Parliament as a new Member is a daunting experience and a tough test for many. For some it is an alien working environment which is disorientating and can be difficult. Not only is there a new job to get to grips with but a vast amount of information to absorb, formal procedures to master and an Estate to navigate. There is also the expectation that a new Member can start work straight away on the Monday after a Thursday polling day. In our experience this is unrealistic. We cannot expect new Members to be up and running quickly without properly equipping them first. It is therefore important that Members are provided with as much support as possible to enable them to make an effective early contribution to the parliamentary process and ensure constituents receive an uninterrupted service. This Report reviews how the House Service, the Parliamentary Information and Communications Technology department, the Accommodation Whips and the Independent Parliamentary Standards Authority (IPSA) responded to the challenges posed by the large change of membership that took place after the general election of 2010. More importantly this Report looks to the future—applying the lessons we can all learn from those experiences in 2010 to improve the provision of accommodation, staff, IT equipment, training and induction services for the new Members of 2015. First weeks at Westminster: induction arrangements for new MPs in 2015 5 1 Induction for new MPs 1. At the 2010 general election 227 new Members of Parliament were elected.1 This represented more than a third of the House—the biggest turnover of departing and new Members since 1997. It had become clear in the months before the election that there was likely to be an unusually large number of changes; the House of Commons Service had also been reviewing and planning induction arrangements and activities for new Members since 2005. This Report comments on what was done for newly arriving Members after the 2010 election and sets out some principles for the House Service, the Parliamentary Information and Communications Technology department, the House of Commons Members Estimate Committee, the Accommodation Whips of the major parties and the Independent Parliamentary Standards Authority (IPSA) to follow when the next election takes place. 2. The House Service created a General Election Planning Group to ensure that the transition in 2010 was as smooth as possible. This Group is now planning for the next election. We recommend that members of the Administration Committee should be actively involved in the planning for the election—perhaps as part of the General Election Planning Group. We would also expect that the Whips be engaged by the House Service in planning as soon as possible. We shall seek regular updates on the work of the Group between now and the expected election date of May 2015. In particular we will take evidence in May 2014, one year before the election, to check that our recommendations are being responded to and that plans for the provision of services to new Members after the 2015 general election are well advanced. Newly elected Members 3. The House Service made considerable efforts in 2010 to ensure that newly elected Members were able quickly and easily to arrive at Westminster. Each returning officer had been asked to give the successful candidate an information pack on election night itself. This included a letter from the Clerk of the House of Commons, a letter from IPSA, a New Members’ Guide and a form asking for essential personal information. There were also maps of the large and complex parliamentary Estate and instructions on how to get to the New Members’ Reception Area (NMRA) where essential documents and information would be made available on arrival at Westminster. This information pack received by winning candidates on election night was a new idea, and was generally found useful by Members. It is welcome that this approach is to be repeated. A number of Members have told us, however, that the election pack did not reach them on election night: one Member suggested that all candidates be contacted before the election, a task which would carry considerable costs and complexities given that there were over 4,150 candidates at the 2010 election.2 1 In addition to 227 completely new Members there were five Members who returned to Parliament who had previously been elected but who had lost their seats at the 1997 or 2005 elections. 2 Ev 46 [Kate Green MP; Nicky Morgan MP], Ev 48 [Paul Blomfield MP] 6 First weeks at Westminster: induction arrangements for new MPs in 2015 4. We recommend that the House Service agrees to report to us by May 2014 on what steps are being taken to ensure that all returning officers hand a welcome pack to newly elected Members on election night. We also ask it to consider other methods of delivery and to assess the cost versus the benefit of such methods: for example placing it online or providing a simpler substitute for the New Members Guide. Arrival at Westminster 5. The NMRA set up in Portcullis House meant that new arrivals were able within a few minutes to obtain a security pass, car parking details, a parliamentary email address, a laptop and the key to a locker where papers and belongings could be stored. We were told by the Chair of the House’s General Election Planning Group in May 2011 that 82% of new MPs were satisfied or better with their overall welcome, and 96% of them with the NMRA. The Hansard Society, which conducted in-depth research among new MPs, also recorded that 90% of respondents were ‘very’ or ‘fairly’ satisfied with the welcome and orientation provided.3 The NMRA will be repeated in 2015. Plans for it should be scalable so that it is proportionate to the number of new Members entering the House in 2015. The House Service is to be commended for the detailed planning and efficient work that made arrival at Westminster a relatively smooth experience for 227 new MPs in May 2010. Sources of dissatisfaction 6. Dissatisfaction did arise from new MPs’ initial experience of the role, but this focused largely on two areas outside the immediate control of the House Service. First, and not for the first time, there was considerable dissatisfaction among new arrivals at the length of time it took before they had an office to call their own.4 Responsibility for the allocation of office space to MPs, both those returning and newcomers, lies with the Accommodation Whips of the main political parties.
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