City of Brockville Council Meeting Tuesday, October 22, 2013, 7:00 PM. City Hall - Council Chambers
Notice and Agenda
Page
MAYOR'S REMARKS
DISCLOSURE OF INTEREST
ADOPTION OF COUNCIL MINUTES
THAT the minutes of the Council Meetings of September 24, 2013 and October 8, 9 - 24 2013 be adopted and circulated as read.
MOTION TO MOVE INTO COMMITTEE OF THE WHOLE COUNCIL
THAT we adjourn and meet as Committee of the Whole Council, with the Mayor in the Chair.
CORRESPONDENCE, COMMUNICATIONS AND PETITIONS
1. Child Care Worker & Early Childhood Educator Appreciation Day 25 (CUPE Ontario)
THAT Council do hereby proclaim Wednesday, October 30, 2013 as Child Care Worker & Early Childhood Educator Appreciation Day.
DELEGATIONS
PRESENTATIONS
1. Aquatarium Project Update
Councillor McFall and Mr. Ben TeKamp, Aquatarium Board of Directors will provide a project update.
Page 1 of 39 Notice and Agenda Council, October 22, 2013
STAFF REPORTS
Nil.
REPORTS BOARDS AND COMMITTEES
FINANCE, ADMINISTRATION AND OPERATIONS
Councillor D. LeSueur, Chair 26 - 34 Councillors D. Beatty L. Bursey, J. Earle, J. Fullarton Meeting held on October 15, 2013
FAO - CONSENT AGENDA
All matters listed under Consent Agenda are considered to be routine and will be enacted by one motion. Should a Council member wish an alternative action from the proposed recommendation, the Council member shall request that this matter be moved to “separate” the item.
THAT the following items, as listed on the Finance, Administration and Operations Committee agenda are recommended by the Committee to be passed by Consent Agenda
1. 2013-112-10 Water & Wastewater Systems Quarterly Report (Jul.-Sept. 2013)
THAT Report 2013-112-10 Water & Wastewater Systems Quarterly Report (Jul. - Sept. 2013) be received for information purposes.
2. 2013-118-10 2013 Departmental Work Plans Third Quarter Report
THAT Council approve the 2013 Departmental Work Plans Third Quarter Report as outlined in Schedule 1, Report 2013-118-10.
Page 2 of 39 Notice and Agenda Council, October 22, 2013
3. 2013-115-10 Social Media Policy
THAT Council approve the Social Media Policy (Appendix A to Staff Report No. 2013-115-10); and
THAT Council receive the Social Media Guidelines (Appendix B to Staff Report No. 2013-115-10).
4. 2013-116-10 Winter Maintenance Policy Amendments
THAT the following section of the Policy for Winter Maintenance Operations be amended as outlined in the Analysis section of this report:
Schedule B1 - Sidewalk Snow Clearing System
THAT all costs incurred due to the recommended changes be charged to the associated winter maintenance accounts.
5. 2013-119-10 Request for No Parking Mabel Street
THAT parking be prohibited on the east side of Mabel Street; and
THAT Schedule "1" Subsection 72 of By-law 119-89 is amended accordingly.
6. 2013-121-10 Request for No Parking Louis Street
THAT parking be prohibited on the north side of Louis Street from Perth Street to 116 metres east of Perth Street; and
THAT Schedule "1" Subsection 72 of By-law 119-89 is amended accordingly.
Page 3 of 39 Notice and Agenda Council, October 22, 2013
7. 2013-122-10 2013 Small, Rural and Northern Municipal Infrastructure Fund Capital Program
THAT the City of Brockville submit an Expression of Interest to the Small, Rural and Northern Municipal Infrastructure Fund - Capital Program for the Reconstruction of Bethune Street from King Street to Pearl Street at a total project cost of $1,095,000, with a municipal contribution of $330,000; and
THAT the information in the Expression of Interest is certified as factually accurate; and
THAT the City of Brockville will have a comprehensive asset management plan in place by December 31, 2013 and publicly available by May 30, 2014; and
THAT the project be completed prior to December 31, 2015.
8. 2013-120-10 2012 Capital Projects Surplus and/or Deficit Balance
THAT Council receives and ratifies the expenditures and surplus balances of the Capital projects that have been carried out as at December 31, 2012, in the net surplus amount of $210,196.88. [Attachment 1 to Report # 2013- 120-10]; AND THAT the net surplus of $210,196.88 from closed projects be allocated as follows:
Wastewater project surpluses to Wastewater $ 54,430.38 Fund Water project surpluses to Water Fund 23,262.05 Leash-free Dog Park surplus to Operating fund 1,063.69 (for future years) John St. Pay & Display project surplus to 13,000.00 Parking Res. Fd. Parkland Equipment project surplus to 1,981.17 Parkland Equipment Reserve Fund Fleet surplus to Fleet Reserve Fund 116,459.59
AND THAT the surplus balances from the following closed projects:
Fleet Replacement Program 5,129.69 Parkview Blvd. reconstruction 777.18 Grenville Court reconstruction 1,171.98
Page 4 of 39 Notice and Agenda Council, October 22, 2013
James St. reconstruction 13,270.90 Front Ave. railway 92.56 Transportation Plan 22,800.06 Pedestrian Bridge Repairs 29.53
Be transferred to the following closed project deficits:
North Augusta Rd. overpass (22,367.23) Ferguson Drive PRV system (12,240.34) Diesel fuel storage system (Minor Capital) ( 5,129.69) CN Railway Crossing Improvements ( 2,503.75) Ormond St. – Amy to Front ( 638.63) Jessie St. sewer separation ( 267.66) George St. sewer separation ( 102.83) Central Ave. manhole ( 21.44) Skate Park ( 0.33)
AND THAT the costs associated with land related transactions be funded from the Industrial Land Sites Reserve Fund in the amount of $13,808.71.
9. 2013-117-10 2012 Development Charges Annual Report
THAT Council receives the 2012 Annual Report and Continuity Financial Statement with respect to the City's Development Charge Reserve Funds (Attachment 1 to Report # 2013-117-10); and
THAT this be forwarded as required to: Municipal Finance Branch Ministry of Municipal Affairs & Housing 777 Bay Street, 13th Floor Toronto, Ontario M5G 2E5
FAO - REGULAR AGENDA
Page 5 of 39 Notice and Agenda Council, October 22, 2013
NEW BUSINESS - REPORT FROM MEMBERS OF COUNCIL
1. 2013-114-10 35 - 39 Composition of Council
THAT Council authorize the passing of a by-law to reduce the composition of council by one, going from nine councillors plus the mayor to eight councillors plus the mayor effective for the 2014 municipal election.
NB: The population figures for Sudbury as presented on the report distributed on October 8th was incorrect. This population figure has been corrected in this report.
2. Reconsideration Respecting Ontario Provincial Police Costing Resolution passed at the Council meeting of April 23, 2013 (Councillor Earle)
THAT the resolution passed by council at the meeting of April 23, 2013 to obtain an Ontario Provincial Police costing for the provision of police services to the City of Brockville be rescinded.
This motion is deemed to be reconsideration of the original motion. In accordance with the Procedural By-law the following process is required to reconsider the motion:
Suspend the rules of procedure to consider a motion for reconsideration
Moved by: Councillor ______
THAT Council suspend the rules of procedure as set out in the By-law Governing the Proceedings of Council, as amended, to reconsider a motion related to the Ontario Provincial Police Costing passed at the meeting of April 23, 2013.
Requires two-thirds majority of those present and voting.
Motion for Reconsideration
Moved by: Councillor ______
THAT the motion to direct the City Manager to proceed with obtaining an Ontario Provincial Police costing for the provision of police services to the City of Brockville, be reconsidered.
Requires two-thirds majority of those present and voting.
Page 6 of 39 Notice and Agenda Council, October 22, 2013
If successful then the original motion (from the meeting of April 23, 2013) is back on the table as moved but not voted upon, as follows:
Original Motion to be Reconsidered
Moved by Councillor LeSueur
THAT Brockville City Council direct the City Manager to proceed with obtaining an Ontario Provincial Police costing for the provision of police services to the City of Brockville, be reconsidered.
MOTION TO RETURN TO COUNCIL
THAT we revert from Committee of the Whole Council, to Council.
ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE COUNCIL
THAT the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted.
UNFINISHED BUSINESS
EMERGENCY BUSINESS
BY-LAWS
088-2013 A By-law to appoint a Municipal Weed Inspector for the City of Brockville
089-2013 A By-Law to Authorize the Appointment of Municipal Law Enforcement Officers and Peace Officers as it Applies to the Private Property of Leeds Condo Corp. #34, #36, #37 – 810, 815, 845 Kyle Court, Brockville
090-2013 A By-law to Control Noise in the City of Brockville
BYLAWS FIRST AND SECOND READING
THAT By-laws Numbered 088-2013 to 090-2013 be introduced and the same be now read a first and second time.
Page 7 of 39 Notice and Agenda Council, October 22, 2013
BYLAWS THIRD READING
THAT By-laws Numbered 088-2013 to 090-2013 be now read a third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and be recorded.
CONFIRMATORY BYLAW FIRST AND SECOND READING
THAT By-law Number 091-2013 to confirm the Proceedings of Council at its meeting held on October 22, 2013 be read a first and second time.
CONFIRMATORY BYLAW THIRD READING
THAT By-law Number 091-2013 to confirm the Proceedings of Council at its meeting held on October 22, 2013 be now read a third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and be recorded.
MAYOR'S ANNOUNCEMENTS
MEDIA QUESTION PERIOD
ADJOURNMENT
THAT Council adjourn its proceedings until the next meeting scheduled for October 29, 2013 (budget).
Page 8 of 39 City of Brockville Council Meeting Tuesday, September 24, 2013, 7:00 pm Council Minutes City Hall, Council Chambers
Council Members Present: Mayor D. Henderson Councillor J. Baker Councillor D. Beatty Councillor T. Blanchard Councillor L. Bursey Councillor J. Earle Councillor J. Fullarton Councillor M. Kalivas Councillor D. LeSueur Councillor M. McFall
Staff: Mr. B. Casselman, City Manager Mr. C. Cosgrove, Director of Operations Mr. D. Dick, Director of Corporate Services Mr. C. Dwyre, Fire Chief Mr. J. Gardiner, Police Chief Mr. L. MacArthur, Deputy Police Chief Ms. L. Murray, Deputy City Clerk (Recording Secretary) Ms. D. Neilson, Manager of Human Resources Ms. M. Pascoe Merkley, Director of Planning Mr. P. Raabe, Director of Environmental Services
Others: Mr. Ron Zajac, Recorder and Times Ms. Jenn Fergson, 104.9 JRfm
MOTION TO MOVE INTO CLOSED SESSION (6:30 PM)
Moved by: Councillor Kalivas Seconded by: Councillor Beatty
THAT pursuant to Municipal Act, 2001, Section 239 Sub. 2 (b), Council resolve itself into the Committee of the Whole, In Camera, closed to the public to consider:
1. personal matters about an identifiable individual, including municipal or local board employees. CARRIED
PagePage 9 1 of of 3910 City of Brockville Council Meeting Minutes - Tuesday, September 24, 2013
REPORT OF THE COMMITTEE FROM CLOSED SESSION
Moved by: Councillor Fullarton Seconded by: Councillor Baker
THAT Council rise from Committee of the Whole, In Camera and the Chairman report that all recommendations adopted in Committee of the Whole, In Camera, be adopted.
CARRIED
MAYOR'S REMARKS
Nil.
DISCLOSURE OF INTEREST
Nil.
ADOPTION OF COUNCIL MINUTES
Moved by: Councillor Bursey
THAT the minutes of the Council Meeting of September 10, 2013 be adopted and circulated as read.
CARRIED
MOTION TO MOVE INTO COMMITTEE OF THE WHOLE COUNCIL
Moved by: Councillor LeSueur Seconded by: Councillor Earle
THAT we adjourn and meet as Committee of the Whole Council, with the Mayor in the Chair.
CARRIED
PagePage 10 2 of of 3910 City of Brockville Council Meeting Minutes - Tuesday, September 24, 2013
CORRESPONDENCE, COMMUNICATIONS AND PETITIONS
1. English as a Second Language Week (Teachers of English as a Second Language)
Moved by: Councillor Bursey
THAT Council hereby proclaim October 20th to 26th, 2013 as "English as a Second Language Week" in the City of Brockville.
CARRIED
2. Appointments to Boards and Committees (BRTC)
Moved by: Councillor Bursey
THAT Council authorize the appointment of Keith Hare to the Brockville Railway Tunnel Committee (term to expire November 30, 2017); and
THAT the necessary by-law be enacted. CARRIED
DELEGATIONS
Nil
PRESENTATIONS
1. Draft Zoning By-law Discussion Paper Mr. Chris Tyrell, MMM Group
Mr. Tyrell reviewed his presentation for Council, outlining the project initiation, background review and issues.
Councillor Earle feels we are already behind on doing this update, and hopes that the MMM Group will be providing a dynamic by-law that will promote industry in Brockville. Mr. Tyrell responded that zoning is moving to become more flexible and that there will be zones that will permit a greater number of uses. He added that the ZBL is a land use tool.
Councillor Beatty asked what a "development permit system” (DPS) was and why Mr. Tyrell was recommending not implementing at this time. Mr. Tyrell explained that the DPS combines the zoning, site plan and minor variance processes into one
PagePage 11 3 of of 3910 City of Brockville Council Meeting Minutes - Tuesday, September 24, 2013
application and approval process. His reasoning for delaying this system is because it would create a need to do an amendment to the Official Plan.
STAFF REPORTS
1. 2013-109-09 Proposed Amendment to Zoning By-Law 194-94 Part Lot 31, Block 34, Plan 67 67 Church Street, City of Brockville Owner: Peter S. Shepherd
Moved by: Councillor Bursey
THAT the T-R4-X2-5 Zone in effect on the property with municipal address 67 Church Street be extended for a further temporary period of three (3) years, to permit a boarding house with a maximum of five (5) rooms and one (1) bachelor apartment dwelling unit to be occupied by the Owner of the property. CARRIED
Ms. Maureen Pascoe Merkley offered a brief overview of this report.
REPORTS BOARDS AND COMMITTEES
FINANCE, ADMINISTRATION AND OPERATIONS
FAO - CONSENT AGENDA
Moved by: Councillor Blanchard
THAT the following items, as listed on the Finance, Administration and Operations Committee agenda are recommended by the Committee to be passed by Consent Agenda
CARRIED
1. 2013-101-09 Downtown Brockville (D.B.I.A.) Request for Transfer of Funds
THAT Council authorizes the transfer of funds in the amount of $5,000.00 from the Downtown Brockville (D.B.I.A.) Reserve Fund (GL 02-5-191927-6436) to be used as a donation/contribution to the Rotary Park Artificial Ice Project.
PagePage 12 4 of of 3910 City of Brockville Council Meeting Minutes - Tuesday, September 24, 2013
2. 2013-102-09 Purchase of a Strut Rescue Kit
THAT Council authorizes the purchase of a “Strut Rescue Kit”; and
THAT the quotation from Code 4 Fire and Rescue in the amount of $4,995 (plus taxes) be accepted; and
THAT Council authorize the transfer of $4,995 (plus taxes) from the Operational Fire Equipment Reserve Fund (account 02-5-191902-6436) for the purchase of the equipment; and
THAT the invoice be charged to account 01-5-103222-6320
3. 2013-106-09 Municipal Access Agreement - BH Telecom Corp.
THAT the City of Brockville enter into a Municipal Access Agreement with BH Telecom Corp. for the purpose of constructing, operating and maintaining telecommunications infrastructure on City road allowances.
4. 2013-107-09 Financial Variance Report at August 31, 2013
THAT Council receives Staff Report No. 2013-107-09, Financial Variance Report at August 31, 2013.
5. 2013-108-09 City Auditor's "Matters to be Communicated with Members of Council"
THAT Council receive and review the City Auditor's "Matters to be Communicated with Members of Council" for the year ended December 31, 2012 (Attachment 1 to Report 2013-108-09).
6. 2013-104-09 Entering into a Memorandum of Agreement for Emergency Response with Parks Canada
THAT City Council allow the Fire Chief to enter into a Memorandum of Agreement with the Parks Canada Agency and Thousand Islands National Park to co-operate in emergency response and the suppression of wildfires in the areas owned or under the jurisdiction of either of the Parties.
PagePage 13 5 of of 3910 City of Brockville Council Meeting Minutes - Tuesday, September 24, 2013
FAO - REGULAR AGENDA
1. 2013-105-09 2012 Annual Financial Statements and Auditors Report
Moved by: Councillor Bursey
THAT the Audited Financial Statements for the Corporation of the City of Brockville to the year-ended December 31, 2012 be received and approved; and
THAT the Audited Financial Statements for the Board of Management, Downtown Business Improvement Area of the Corporation of the City of Brockville be received and approved; and
THAT the Audited Financial Statements of the Corporation of the City of Brockville Trust Funds be received and approved; and
THAT the operating deficit of $72,549 be financed from the Fiscal Policy Reserve.
2. Joint Police Service Board Township of Augusta and Town of Prescott
Moved by: Councillor Earle
THAT the City of Brockville reply to the requests from the Township of Augusta and the Town of Prescott for police costing and provide such costing in the form of a joint police service board. Costing to be done and analyzed prior to Council’s decision concerning OPP costing; and
THAT the costing exercise for a joint police service board be subject to confirmation that the Town of Prescott and the Township of Augusta are willing to participate financially.
CARRIED, AS AMENDED ON A LATER VOTE
Moved by: Councillor Kalivas
THAT the motion be amended to the following:
“THAT the City of Brockville contact the Township of Augusta, Township of Elizabethtown-Kitley and the Town of Prescott to determine if they are interested in determining the feasibility of a Joint Board Model of Policing and/or a Regional Policing Model; and
PagePage 14 6 of of 3910 City of Brockville Council Meeting Minutes - Tuesday, September 24, 2013
THAT the Brockville Police Service Board be asked to take the lead on these initiatives; and
THAT the costing exercise of the aforementioned be subject to confirmation from the Town of Prescott, Township of Elizabethtown-Kitley and the Township of Augusta to financially participate; and
THAT the costing exercise be completed prior to Council making a final decision with respect to OPP Costing.”
CARRIED
The vote on the original motion, as amended, was now taken and the motion, as amended, was carried.
Moved by: Councillor Earle
THAT the City of Brockville contact the Township of Augusta, Township of Elizabethtown-Kitley and the Town of Prescott to determine if they are interested in determining the feasibility of a Joint Board Model of Policing and/or a Regional Policing Model; and
THAT the Brockville Police Service Board be asked to take the lead on these initiatives; and
THAT the costing exercise of the aforementioned be subject to confirmation from the Town of Prescott, Township of Elizabethtown-Kitley and the Township of Augusta to financially participate; and
THAT the costing exercise be completed prior to Council making a final decision with respect to OPP Costing.
CARRIED
Councillor Earle introduced his report and explained that they need to find a local made solution.
Councillor Beatty asked who was going to fund this exercise. Councillor Earle suggested there was already a template developed and it could be done in house by reallocating staff.
Councillor Fullarton reiterated that Chief Gardiner had spoken at the Finance Administration and Operations meeting on September 17th, and confirmed that the
PagePage 15 7 of of 3910 City of Brockville Council Meeting Minutes - Tuesday, September 24, 2013
Police Service Board would need to look at the proposal. She added that the whole point is to reduce costs and she feels this proposal makes sense.
Councillor Kalivas wondered why Elizabethtown-Kitley Township has not been invited to participate.
Mayor Henderson reviewed the entire history that led to the request to the OPP for costing. He added that in the past the PSB has been presented with a proposal for regional policing which they did not welcome at the time. In addition the City has done this once before with Gananoque and Prescott. This study indicated a small reduction in costs for Brockville, but both the other municipalities costs went up.
NEW BUSINESS - REPORT FROM MEMBERS OF COUNCIL
Nil.
MOTION TO RETURN TO COUNCIL
Moved by: Councillor LeSueur
THAT we revert from Committee of the Whole Council, to Council.
CARRIED
ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE COUNCIL
Moved by: Councillor LeSueur Seconded by: Councillor Earle
THAT the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted.
CARRIED
UNFINISHED BUSINESS
Nil.
EMERGENCY BUSINESS
Nil.
PagePage 16 8 of of 3910 City of Brockville Council Meeting Minutes - Tuesday, September 24, 2013
BY-LAWS
080-2013 A By-Law to amend 088-2013 Being a By-law to Appoint Members to Various Boards and Commissions (Brockville Railway Tunnel Committee)
081-2013 A By-Law to Appoint Kerry Kipping as a Municipal Law Enforcement Officer for the City of Brockville
082-2013 A By-Law to Appoint Valerie Harvey and Melissa Hoogenraad as Municipal Law Enforcement Officers for the City of Brockville
BYLAWS FIRST AND SECOND READING
Moved by: Councillor Baker Seconded by: Councillor Fullarton
THAT By-laws Numbered 080-2013 to 082-2013 be introduced and the same be now read a first and second time.
CARRIED
BYLAWS THIRD READING
Moved by: Councillor Baker Seconded by: Councillor Fullarton
THAT By-laws Numbered 080-2013 to 082-2013 be now read a third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and be recorded.
CARRIED
CONFIRMATORY BYLAW FIRST AND SECOND READING
Moved by: Councillor Baker Seconded by: Councillor Fullarton
THAT By-law Number 083-2013 to confirm the Proceedings of Council at its meeting held on September 24, 2013 be read a first and second time.
CARRIED
PagePage 17 9 of of 3910 City of Brockville Council Meeting Minutes - Tuesday, September 24, 2013
CONFIRMATORY BYLAW THIRD READING
Moved by: Councillor Baker Seconded by: Councillor Fullarton
THAT By-law Number 083-2013 to confirm the Proceedings of Council at its meeting held on September 24, 2013 be now read a third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and be recorded.
CARRIED
MAYOR'S ANNOUNCEMENTS
Nil.
MEDIA QUESTION PERIOD
ADJOURNMENT
Moved by: Councillor Baker Seconded by: Councillor Fullarton
THAT Council adjourn its proceedings until the next regular meeting scheduled for October 8, 2013.
CARRIED
The meeting adjourned at 8:37 pm.
Mayor City Clerk
PagePage 18 10 of of 3910 City of Brockville Council Meeting Tuesday, October 08, 2013, 7:00 pm Council Minutes City Hall, Council Chambers
Council Members Present: Mayor D. Henderson Councillor D. Beatty Councillor T. Blanchard Councillor L. Bursey Councillor J. Earle Councillor J. Fullarton Councillor M. Kalivas Councillor D. LeSueur
Absent: Councillor J. Baker Councillor M. McFall
Staff: Mr. B. Casselman, City Manager Mr. C. Cosgrove, Director of Operations Mr. D. Dick, Director of Corporate Services Ms. M. Pascoe Merkley, Director of Planning Mr. D. Paul, Director of Economic Development Ms. S. Seale, City Clerk (Recording Secretary)
Others: Ms. J. Ferguson, 103.7 BOBfm Ms. J. Patterson, CKWS Mr. Ron Zajac, Recorder and Times
MAYOR'S REMARKS
Mayor Henderson noted that the OPP costing is on hold for one year while the Province considers the OPP billing reform. In the meanwhile, the Police Service Board will discuss the provision of policing with the neighbouring municipalities. He noted that capital budget discussion is upcoming. The strategic planning process gave priority to investment in high calibre amenities and attractions that would assist in the retention and attraction of businesses while ensuring environmental and fiscal responsibility.
DISCLOSURE OF INTEREST
Nil.
PagePage 19 of1 of 39 6 City of Brockville Council Meeting Minutes - Tuesday, October 08, 2013
ADOPTION OF COUNCIL MINUTES
Nil
MOTION TO MOVE INTO COMMITTEE OF THE WHOLE COUNCIL
Moved by: Councillor Beatty Seconded by: Councillor Earle
THAT we adjourn and meet as Committee of the Whole Council, with the Mayor in the Chair.
CARRIED
CORRESPONDENCE, COMMUNICATIONS AND PETITIONS
1. Poppy Week in Brockville (Royal Canadian Legion, Branch 96)
Moved by: Councillor Earle
THAT Council do hereby proclaim the week of October 25, 2013 to November 11, 2013 Poppy Week and fly the Flag of Remembrance at Tunnel Bay.
CARRIED
DELEGATIONS
1. Royal Bank of Canada National Award Presentation (David Paul)
David Paul presented to Mayor Henderson and Councillor Kalivas, Chair, Economic Development and Planning Committee the Economic Development Achievement of The Year Award as presented by the Economic Developers Association of Canada and RBC Financial Group in recognition of the 2013 Tall Ships Festival.
Mayor Henderson remarked that Mr. Dave Paul was recognized as the Ontario East Economic Developer of the Year at the OEMC Conference held in Kingston this past September. Members of council congratulated Mr. Paul.
STAFF REPORTS
Nil
PagePage 20 of2 of 39 6 City of Brockville Council Meeting Minutes - Tuesday, October 08, 2013
REPORTS BOARDS AND COMMITTEES
ECONOMIC DEVELOPMENT AND PLANNING COMMITTEE
Councillor M. Kalivas, Chair Councillors J. Baker T. Blanchard, M. McFall Meeting held October 1, 2013
Councillor Fullarton requested to separate the Noise By-law from the Consent Agenda.
EDP - CONSENT AGENDA
Moved by: Councillor Kalivas
THAT the following items, as listed on the Economic Development and Planning Committee agenda are recommended by the Economic Development and Planning Committee to be passed by Consent Agenda:
CARRIED
1. 2013-113-10 Appointment of Area Weed Inspectors
THAT City Council authorize the appointment of the positions of Chief Building Official and Inspection Officers as Area Weed Inspectors under the Weed Control Act; and
THAT City Council authorizes the City Clerk to submit the necessary by-law(s) directly to Council for when it is deemed necessary to:
i. appoint an employee as an area weed inspector under the Weed Control Act; ii. repeal the appointment of an area weed inspector as a result of changes in employment or duties; or iii. to make technical amendments to current appointments (for example, to reflect a name change).
PagePage 21 of3 of 39 6 City of Brockville Council Meeting Minutes - Tuesday, October 08, 2013
EDP - REGULAR AGENDA
1. 2013-111-10 Noise By-law
Moved by: Councillor Kalivas
THAT a new By-law, being a by-law to control noise in the City of Brockville be adopted; and
THAT the City of Brockville By-law 138-80 be rescinded.
CARRIED
NEW BUSINESS - REPORT FROM MEMBERS OF COUNCIL
1. Notice of Motion Governance Committee Reduction to Composition of Council
The Governance Committee is providing a Notice of Motion for the Council meeting of October 22, 2013 that they intend to bring a motion to reduce the number of councillors by one.
2. Further discussion on Strategic Capital Items
Mr. Dick provided an overview of the strategic capital budget.
MOTION TO RETURN TO COUNCIL
Moved by: Councillor Beatty
THAT we revert from Committee of the Whole Council, to Council.
CARRIED
PagePage 22 of4 of 39 6 City of Brockville Council Meeting Minutes - Tuesday, October 08, 2013
ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE COUNCIL
Moved by: Councillor Beatty Seconded by: Councillor Earle
THAT the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. CARRIED
UNFINISHED BUSINESS
Nil.
EMERGENCY BUSINESS
Nil.
BY-LAWS
085-2013 By-law to Amend City of Brockville Zoning By-law 194-94 (67 Church Street - File D14-168)
086-2013 A By-law to amend 088-2010 Being a By-law to Appoint Members to Various Boards and Commissions (add I. Duc to Heritage Brockville, add P. Buell to Brockville Museum Board and remove M. Clark and F. Richards from Youth Advisory)
BYLAWS FIRST AND SECOND READING
Moved by: Councillor Fullarton Seconded by: Councillor Blanchard
THAT By-laws Numbered 085-2013 and 086-2013 be introduced and the same be now read a first and second time. CARRIED
BYLAWS THIRD READING
Moved by: Councillor Fullarton Seconded by: Councillor Blanchard
THAT By-laws Numbered 085-2013 and 086-2013 be now read a third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and be recorded.
CARRIED
PagePage 23 of5 of 39 6 City of Brockville Council Meeting Minutes - Tuesday, October 08, 2013
CONFIRMATORY BYLAW FIRST AND SECOND READING
Moved by: Councillor Fullarton Seconded by: Councillor Blanchard
THAT By-law Number 087-2013 to confirm the Proceedings of Council at its meeting held on October 8, 2013 be read a first and second time.
CARRIED
CONFIRMATORY BYLAW THIRD READING
Moved by: Councillor Fullarton Seconded by: Councillor Blanchard
THAT By-law Number 087-2013 to confirm the Proceedings of Council at its meeting held on October 8, 2013 be now read a third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and be recorded.
CARRIED
MAYOR'S ANNOUNCEMENTS
Nil.
MEDIA QUESTION PERIOD
ADJOURNMENT
Moved by: Councillor Fullarton Seconded by: Councillor Blanchard
THAT Council adjourn its proceedings until the next regular meeting scheduled for October 22, 2013.
CARRIED
The meeting adjourned at 8:25 pm.
Mayor City Clerk
PagePage 24 of6 of 39 6 ______
RECEIVEDAL’G252013
80 Commerce Valley Drive, East., Suite 1 Markham, ON L3T 0B2 C Phone: 905-739-9739 • Fax: 905-739-9740 Web: cupe.on .ca E-mail: [email protected] August 22, 2013
To Mayors and Councils,
We are writing to ask that you and your Council endorse a day of recognition for the many people who work providing care to children in your community. This year will mark the tI13 Anniversary of our Awareness Day which recognizes the education, skills, commitment and dedication of Early Childhood Educators and Child Care Staff.
The Ontario Coalition for Better Child Care (OCBCC), the Canadian Union of Public Employees (CUPE) and our other labour partners representing child care workers across Ontario are asking that Wednesday, October 30, 2013 be proclaimed as Child Care Worker & Early Childhood Educator Appreciation Day in accordance with the attached resolution.
Many groups are recognized by way of Municipal Resolution. Such a day allows the community to recognize the work of various groups and to acknowledge the contributions they make in the lives of community members.
Many children, families and communities benefit from the work of child care workers. Child care also contributes to the economic life of communities. Research shows the many economic benefits accrued from affordable, accessible high quality child care. These benefits come from the number of people employed in the child care industry and because the availability of child care allows parents to work and to contribute to the economic life of society.
Even if your Council does not issue official proclamations, there are many ways for your municipality to participate in and celebrate this special day. We ask your Council to sponsor public announcements, display our posters and distribute our buttons. Many municipalities also organize events and contests for the day or have Councillors or the Mayor participate in events hosted by child care centres within the municipality. A list of ideas and examples is attached.
We hope that your proclamation of this day of appreciation, or your active support, will encourage and promote a day of community recognition for child care workers. Please fax the attached order to request posters and buttons to help you raise awareness and celebrate.
Please advise us of your participation in this day of recognition so that we can acknowledge your community’s role in celebrating child care workers across Ontario on October 30th• Please direct any correspondence on proclamations and/or celebration activities to the attention of Sarah Declerck, by mail: CUPE, 80 Commerce Valley Drive East, Markham, Ontario, L3T 0B2 or by fax at 905-739-3999.
Thank you for your consideration.
Yours sincerely,
Fred Hahn Sheila Olan-MacLean President, CUPE Ontario President, OCBCC cc: CMSMs/DSSABs us! cope49l
Page 25 of 39 Finance, Administration & Operations Committee Tuesday, October 15, 2013, 4:15 p.m. COMMITTEE MINUTES City Hall, Council Chambers
Committee Members: Councillor D. LeSueur, Chair Councillor D. Beatty Councillor L. Bursey Councillor J. Earle Councillor J. Fullarton
Regrets: Mayor D. Henderson, Ex-Officio
Staff: Ms. V. Baker, Clerk's Secretary (Recording Secretary) Mr. B. Casselman, City Manager Mr. C. Cosgrove, Director of Operations Mr. D. Dick, Director of Corporate Services Mr. C. Dwyre, Fire Chief Mr. P. Raabe, Director of Environmental Services Ms. S. Seale, City Clerk
Others: Ms. A. Duffy, Recorder & Times Ms. T. Renkema, 104.9 JRFM
The Chair called the meeting to order at 4:18 p.m.
DISCLOSURE OF INTEREST
Nil.
Page Page26 of 1 of39 9 Finance, Administration & Operations Committee Minutes Tuesday, October 15, 2013
DELEGATION(S) AND PRESENTATION(S)
1. St. John Ambulance of Leeds-Grenville & Lanark Mr. David Dargie, Campaign Coordinator-“Caring for Our Community” Request for Funds
Moved by: Councillor Fullarton
THAT the request for funding from St. John Ambulance of Leeds-Grenville & Lanark be forwarded to budget discussion as an incremental item.
CARRIED
Mr. Dargie, Chair and Mr. Bud Eyre, Past Chair, offered a power point presentation to the committee.
Councillor Bursey asked that since all in the tri-county will benefit, to what Councils had they offered the presentation. Mr. Dargie said that all Councils in the tri-county and the United Counties of Leeds & Grenville will be approached.
Councillor Beatty asked what their procedure was to canvas for volunteers. Mr. Eyre said that is was word of mouth and open houses.
CORRESPONDENCE
Nil.
Page Page27 of 2 of39 9 Finance, Administration & Operations Committee Minutes Tuesday, October 15, 2013
STAFF REPORTS
1. 2013-112-10 Water & Wastewater Systems Quarterly Report (Jul.-Sept. 2013)
Moved by: Councillor Fullarton
THAT Report 2013-112-10 Water & Wastewater Systems Quarterly Report (Jul. - Sept. 2013) be received for information purposes.
CARRIED
Councillor Fullarton inquired as to the adverse water quality and the re-sampling that is done. She asked if it is due to error or actual problems. Mr. Raabe clarified that these readings are an indicator that bacteria are present and that at times after maintenance etc. is completed the readings show this. He said that it could be a number of things but none of them were alarming.
Councillor Beatty asked why the daily water flow was down. Mr. Raabe explained that one reason is because Abbott Labs is slowing down their production and consuming less water.
2. 2013-118-10 2013 Departmental Work Plans Third Quarter Report
Moved by: Councillor Beatty
THAT Council approve the 2013 Departmental Work Plans Third Quarter Report as outlined in Schedule 1, Report 2013-118-10.
CARRIED
Councillor LeSueur asked how many hours staff had invested in the Tall Ships. Mr. Casselman said that he did not have that figure and would get that information for a future meeting. He said that he would invite Mr. Rogerson, Executive Director of the Aquatarium to attend Council with an update in the very near future.
Councillor Beatty asked what the Tall Ships Legacy Fund is intended for. Mr. Casselman stated that it is yet to be determined and Mr. Paul will attend Council with a recommendation.
Page Page28 of 3 of39 9 Finance, Administration & Operations Committee Minutes Tuesday, October 15, 2013
3. 2013-115-10 Social Media Policy
Moved by: Councillor Bursey
THAT Council approve the Social Media Policy (Appendix A to Staff Report No. 2013- 115-10); and
THAT Council receive the Social Media Guidelines (Appendix B to Staff Report No. 2013-115-10).
CARRIED
Councillor Bursey said that he was concerned about having a staff member update a committee Facebook/Twitter page (i.e. Youth Advisory Committee). Ms. Seale explained that is was intended so that committees would have access to update once they had received proper training and the site would be checked regularly. Ms. Seale stated that the policy has guidelines that would have to be followed and that volunteers should be posting only low risk material.
Mr. Casselman stated that this new venture is something that is needed to go forward and will be monitored closely.
4. 2013-116-10 Winter Maintenance Policy Amendments
Moved by: Councillor Fullarton
THAT the following section of the Policy for Winter Maintenance Operations be amended as outlined in the Analysis section of this report:
Schedule B1 - Sidewalk Snow Clearing System
THAT all costs incurred due to the recommended changes be charged to the associated winter maintenance accounts.
CARRIED
Mr. Cosgrove spoke to the report.
Page Page29 of 4 of39 9 Finance, Administration & Operations Committee Minutes Tuesday, October 15, 2013
5. 2013-119-10 Request for No Parking Mabel Street
Moved by: Councillor Fullarton
THAT parking be prohibited on the east side of Mabel Street; and
THAT Schedule "1" Subsection 72 of By-law 119-89 is amended accordingly.
CARRIED 6. 2013-121-10 Request for No Parking Louis Street
Moved by: Councillor Beatty
THAT parking be prohibited on the north side of Louis Street from Perth Street to 116 metres east of Perth Street; and
THAT Schedule "1" Subsection 72 of By-law 119-89 is amended accordingly.
CARRIED 7. 2013-122-10 2013 Small, Rural and Northern Municipal Infrastructure Fund Capital Program
Moved by: Councillor Fullarton
THAT the City of Brockville submit an Expression of Interest to the Small, Rural and Northern Municipal Infrastructure Fund - Capital Program for the Reconstruction of Bethune Street from King Street to Pearl Street at a total project cost of $1,095,000, with a municipal contribution of $330,000; and
THAT the information in the Expression of Interest is certified as factually accurate; and
THAT the City of Brockville will have a comprehensive asset management plan in place by December 31, 2013 and publicly available by May 30, 2014; and
THAT the project be completed prior to December 31, 2015.
CARRIED
Page Page30 of 5 of39 9 Finance, Administration & Operations Committee Minutes Tuesday, October 15, 2013
8. 2013-120-10 2012 Capital Projects Surplus and/or Deficit Balance
Moved by: Councillor Fullarton
THAT Council receives and ratifies the expenditures and surplus balances of the Capital projects that have been carried out as at December 31, 2012, in the net amount of $210,196.88 surplus. [Attachment 1 to Report # 2013-120-10];
AND THAT the net surplus of $210,196.88 from closed projects be allocated as follows:
Wastewater project surpluses to Wastewater Fund 54,430.38 Water project surpluses to Water Fund 23,262.05 Leash-free Dog Park surplus to Operating fund (for future years) 1,063.69 John St. Pay & Display project surplus to Parking Res. Fd. 13,000.00 Parkland Equipment project surplus to Parkland Equipment Reserve Fund 1,981.17 Fleet surplus to Fleet Reserve Fund 116,459.59
AND THAT the surplus balances from the following closed projects:
Fleet Replacement Program 5,129.69 Parkview Blvd. reconstruction 777.18 Grenville Court reconstruction 1,171.98 James St. reconstruction 13,270.90 Front Ave. railway 92.56 Transportation Plan 22,800.06 Pedestrian Bridge Repairs 29.53
Be transferred to the following closed project deficits:
North Augusta Rd. overpass (22,367.23) Ferguson Drive PRV system (12,240.34) Diesel fuel storage system (Minor Capital) ( 5,129.69) CN Railway Crossing Improvements ( 2,503.75) Ormond St. – Amy to Front (638.63) Jessie St. sewer separation (267.66) George St. sewer separation (102.83) Central Ave. manhole ( 21.44) Skate Park ( 0.33)
Page Page31 of 6 of39 9 Finance, Administration & Operations Committee Minutes Tuesday, October 15, 2013
AND THAT the costs associated with land related transactions be funded from the Industrial Land Sites Reserve Fund in the amount of $13,808.71.
CARRIED 9. 2013-117-10 2012 Development Charges Annual Report
Moved by: Councillor Fullarton
THAT Council receives the 2012 Annual Report and Continuity Financial Statement with respect to the City's Development Charge Reserve Funds (Attachment 1 to Report # 2013-117-10); and
THAT this be forwarded as required to:
Municipal Finance Branch Ministry of Municipal Affairs & Housing 777 Bay Street, 13th Floor Toronto, Ontario M5G 2E5
CARRIED
NEW BUSINESS
1. Notice of Motion for Council Meeting of October 22, 2013 OPP Costing Councillor J. Earle
Councillor Earle advised that he will be presenting a motion at the October 22, 2013 Council Meeting to rescind the motion to have an OPP costing.
Page Page32 of 7 of39 9 Finance, Administration & Operations Committee Minutes Tuesday, October 15, 2013
FAO - CONSENT AGENDA
Moved by: Councillor Earle
THAT the following items be placed on the Consent Agenda:
1. 2013-112-10 Water & Wastewater Systems Quarterly Report (Jul-Sep 2013)
2. 2013-118-10 2013 Departmental Work Plans Third Quarter Report
3. 2013-115-10 Social Media Policy
4. 2013-116-10 Winter Maintenance Policy Amendments
5. 2013-119-10 Request for No Parking Mabel Street
6. 2013-121-10 Request for No Parking Louis Street
7. 2013-122-10 2013 Small, Rural and Northern Municipal Infrastructure Fund Capital Program
8. 2013-120-10 2012 Capital Projects Surplus and/or Deficit Balance
9. 2013-117-10 2012 Development Charges Annual Report
Page Page33 of 8 of39 9 Finance, Administration & Operations Committee Minutes Tuesday, October 15, 2013
ADJOURNMENT
Moved by: Councillor Beatty
THAT the Finance, Administration and Operations Committee adjourn its meeting until the next regular meeting scheduled for November 19, 2013.
CARRIED
The meeting adjourned at 5:19 p.m.
Page Page34 of 9 of39 9 October 3, 2013
Report to Council – October 22, 2013 (Notice of Motion October 8, 2013)
2013-114-10 Composition of Council Governance Committee
RECOMMENDED
THAT Council authorize the passing of a by-law to reduce the composition of council by one, going from nine councillors plus the mayor to eight councillors plus the mayor effective for the 2014 municipal election.
PURPOSE
To provide information to Council related to the process of changing the composition of Council for the 2014 municipal election.
BACKGROUND
The following provides the background on changes to the composition of Brockville Council:
1849 – Total composition of 9 members • 5 wards • 3 members per ward • Mayor chosen from 9 members
1874 – Total composition of 11 members • 5 wards • 2 members per ward • Mayor by general vote
1962 – Total composition of 10 members (Brockville obtained City status – OMB order) • 3 wards • 3 members per ward • Mayor by general vote
Referendums were held in 1969 and 1974 to abolish the wards system. Both referendums were defeated and the composition of council remained at 10 members, three wards.
Page 35 of 39 Report 2013-114-10 Council Composition Page 2
In 1994 a referendum was held to consider reducing the number of members of council and abolish the ward system. The options put to the electors were as follows:
Results a. Election at large/general vote Total number of Alderman to be 6 24.9%
b. Election at large/general vote Total number of Alderman to be 9 16.8%
c. Retain 3 wards 2 Alderman per ward – total 6 22.3%
d. Retain 3 wards 3 Alderman per ward – total 9 – Status Quo 36.0%
The results of the referendum were to remain “Status Quo”.
In December 2004, Councillor Barnes brought forward the notion of Municipal Electoral Reform in Brockville. City Council directed that a public meeting be held to discuss and develop “An Agenda for Municipal Electoral Reform in Brockville”. A copy of Councillor Barnes’ motion is attached as Schedule A. This meeting was held in March 2005 at the Brockville Memorial Centre Community Hall. A copy of the meeting minutes and presentation is attached as Schedule B.
In May 2005, Councillor Barnes brought forward recommendations related to “Electoral Reform” that resulted in not reducing the number of Councillors and remain with a ward system. (An excerpt of the minutes of May 24, 2005 is attached as Schedule C.)
Councillor Barnes presented a motion to Council at a meeting on April 11, 2006 to include a question regarding the ward system on the ballot for the 2006 election. The motion was carried. A public meeting was held on April 20, 2006 to receive comments and respond to questions regarding the question. A copy of the meeting minutes is attached as Schedule D.
The question included on the ballot during the 2006 municipal election as follows:
“Do you support replacing the existing three ward system with an at large system for electing councillors:”
The results to the question were: 68.26 voted YES and 31.74% voted NO. As the voter turn-out was less than 50% the question was not binding.
Page 36 of 39 Report 2013-114-10 Council Composition Page 3
In January 2007, Councillor Baker introduced a motion to dissolve the ward system in favour of an at large vote. This motion was adopted and was in effect for the 2010 election.
The following table compares the size of council in Brockville with other municipalities in Ontario:
# of Councillors Residents per Municipality Population (+ 1 mayor) councillor Brockville 21,870 9 2,430 Belleville 49,454 8 6,182 County of Brant 35,638 10 3,564 Fort Erie 29,960 6 4,993 Grimsby 25,325 8 3,166 Kawartha Lakes 73,214 16 4,576 Lincoln 22,487 8 2,811 London 366,151 14 26,153 Niagara Falls 82,997 8 10,375 Niagara-on-the-Lake 15,400 8 1,925 Norfolk 63,175 8 7,897 Peterborough 78,698 10 7,870 Port Colborne 18,424 8 2,303 Prince Edward County 25,258 15 1,684 Quinte West 43,086 12 3,591 Stratford 30,886 10 3,089 Sudbury 160,247 12 1,766 Welland 50,631 12 4,219
Residents per Councillor: Average = 5,477; Median = 3,578; Low = 1,684; High = 26,153
NB: Prince Edward County Council will be considering a recommendation from the PEC Citizen’s Assembly to reduce the size of County Council to 10 members plus the Mayor at a Special County Council meeting scheduled for October 9, 2013.
Page 37 of 39 Report 2013-114-10 Council Composition Page 4
Brockville on comparison to local municipalities:
# of Councillors Residents Municipality Population (+ 1 mayor) per councillor Brockville 21,870 9 2,430 Athens 3,086 6 514 Augusta 7,510 4 1,877 Edwardsburgh-Cardinal 6,689 6 1,114 Elizabethtown-Kitley 10,201 6 1,700 Front of Yonge 2,803 4 700 Gananoque 5,285 6 880 Leeds and the Thousand Islands 9,435 6 1,572 Merrickville-Wolford 2,867 6 477 North Grenville 14,198 4 3,549 Prescott 4,180 6 696 Rideau Lakes 10,350 10 1,035 Westport 645 4 161
Residents per Councillor: Average = 1,285; Median = 1,035; Low = 161; High = 3,549 Council ANALYSIS/OPTIONS
In accordance with the Municipal Act, 2001, in order to reduce the size of Council, a by- law must be passed by December 31, 2013 to be in effect for the 2014 municipal election. Although, recent changes to the Municipal Act, 2001 have repealed the requirements to give notice of intention to pass a by-law and hold at least one public meeting to consider the change, it is recommended that Council hold a public meeting and give notice for the intent to pass a by-law amending the composition of council.
Any by-law with respect to this matter passed after December 31, 2013 will not come into effect until the 2018 Municipal Election.
Under the Municipal Act, 2001, the composition of council shall have a minimum of five members, one of whom shall be the head of council. The following chart provides “# of residents per councillor” statistic for all options between the minimum number of councillors (4) and our current composition:
Page 38 of 39 Report 2013-114-10 Council Composition Page 5
# of Councillors Residents (+ 1 mayor) per councillor 9 2,430 8 2,733 7 3,124 6 3,645 5 4,374 4 5,467
POLICY IMPLICATIONS
Should changes to the composition of Council to reduce the number of Members be desired, Council should also consider the impact of the current Council process which includes the use of Standing Committees. The current process has two (2) Standing Committees, Economic Development and Planning with four (4) members and Finance, Administration; and Operations Committees with five (5) Members and the Mayor (as ex-officio) sitting on each Committee.
Also to be considered are the appointment of Members of Council to other City Boards and Committees, external Boards and Committees and Ad Hoc Boards and Committees, which are as follows:
• Arena Advisory Committee • St. Lawrence Lodge • Downtown Brockville • L, L&G Health Unit • Museum Board of Management • Chamber of Commerce (Tourism) • Public Library Board • Governance Committee • BMAAC • Cycling Advisory Committee • Brockville/Elizabethtown-Kitley • Railway Tunnel Committee • UCL&G Joint Services Liaison • Youth Advisory Committee Committee • Economic Development Advisory • Police Services Board Committee
FINANCIAL CONSIDERATIONS
The financial impact of reducing the composition of Council would reduce the annual operating budget by an estimate of $18,000 ($16,981 honorarium + incidental expenses) per Councillor.
Page 39 of 39