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BOARD of SELECTMEN MEETING DRAFT MINUTES February 10, 2020

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BOARD of SELECTMEN MEETING DRAFT MINUTES February 10, 2020 BOARD OF SELECTMEN MEETING DRAFT MINUTES February 10, 2020 The regular meeting of the Board of Selectmen was held at 4:00 p.m. on Monday, February 10, 2020 in the First Floor Conference Room in Sullivan Independence Hall, 725 Old Post Road, Fairfield, CT. Members Present: First Selectwoman Brenda L. Kupchick, Selectman Thomas M. Flynn, Selectwoman Nancy E. Lefkowitz Others Present: Mill Hill Elementary School Building Committee Chair Tom Quinn and Vice-Chair Jason Li, Fairfield Public Schools Manager of Construction, Security and Safety, Sal Morabito, Eric Newman, Conservation Director/Interim DPW Director Brian Carey, Purchasing Director Gerald Foley, Town Attorney Jim Baldwin, Attorney Mike Rose, Fairfield Patch reporter and FairTV 1) CALL TO ORDER First Selectwoman Kupchick called the meeting to order at 4:03 pm. 2) PLEDGE OF ALLEGIANCE Selectwoman Lefkowitz led the Pledge of Allegiance. 3) MINUTES To consider and act upon the minutes of Regular Meeting of February 3, 2020 Selectman Flynn motioned to approve the minutes. Selectwoman Lefkowitz seconded the motion which carried unanimously. 4) REAPPOINTMENT To hear, consider and act upon the following reappointment: Police and Fire Retirement Board Bruce C. Ryan (R) 439 Beach Road, term 11/19 - 11/22 Selectwoman Lefkowitz motioned to reappoint Bruce C. Ryan to the Police and Fire Retirement Board. Selectman Flynn seconded the motion. First Selectwoman said Mr. Ryan was not able to attend the meeting due to a work commitment. She stated that she is pleased Mr. Ryan wants to continue to serve on this Board. The motion carried unanimously. 5) FIRST SELECTWOMAN APPOINTMENT (for information only; requires RTM approval) Employees Retirement Board Eric S. Newman, (D), 85 Eastfield Drive, term 11/19-11/24, (to fill vacancy for Geoffrey G. Mullen whose term expired) First Selectwoman Kupchick acknowledged Mr. Newman’s presence at the meeting and thanked him for serving. She also thanked Mr. Mullen for his years of service on this Board. Board of Selectmen February 10, 2020 Page Two 6) APPOINTMENT To hear, consider and act upon the following appointment: Sustainable Fairfield Task Force (no term length) Rebecca G. Bunnell (D), 2005 Fairfield Beach Road Selectwoman Lefkowitz motioned to approve the appointment of Rebecca G. Bunnell to the Sustainable Fairfield Task Force. Selectman Flynn seconded the motion. First Selectwoman Kupchick noted that Ms. Bunnell could not attend today’s meeting because she is traveling. The motion carried unanimously. 7) MILL HILL ELEMENTARY SCHOOL BUILDING COMMITTEE (requires Board of Finance and RTM approval) To hear, consider and act upon the following Bond Resolution entitled, “A Resolution Amending and Restating the Resolution Entitled, ‘A Resolution Appropriating $22,000,600 for the Costs Associated with the Renovation and Expansion of Mill Hill Elementary School and Authorizing the Issuance of Bonds to Finance Such Appropriation’ to Increase the Amount of the Appropriation and this Bond Authorization by $1,274,900 to a Total of $23,275,500” consisting of four pages, a copy of which is attached hereto Selectwoman Lefkowitz motioned to approve the item. Selectman Flynn seconded the motion Chairman Quinn presented the item. Selectwoman Lefkowitz thanked Mr. Quinn for coming back to the Board of Selectmen which had postponed the vote at its meeting last week to today. She said she is supportive of the project, but had questions she needed clarification on before today’s vote such as understanding the reason for the overage and why the Committee did not use the contingency amount for the additional funding it is seeking. She said she was appreciative that Mr. Quinn and some others involved in the project had answered her questions during the week, but she wanted Mr. Quinn to again answer these questions for the record. Mr. Quinn said that if the Committee was to use its contingency now, it would run into trouble in 10 to 12 months if additional issues come up. He said a higher contingency is needed because of the problems with the site’s topography. He said if every time the Committee needs more funding and has to go back to the Town boards that would delay the project. Selectwoman Lefkowitz also asked about changing the site plan so the project would not be on soil. Mr. Quinn responded that the Committee is locked in with the site plan because of the topography and water content on the property. Selectman Flynn asked Mr. Quinn if he thought the contingency he has now is enough to perform the work that has been completed so far. Mr. Quinn responded yes. Board of Selectmen February 10, 2020 Page Three Selectman Flynn said that several years ago some BOF members started a discussion on concerns on topography at Mill Hill and how the soil would be a challenge for a project at that site. He added that, unfortunately, their concerns of needing additional money for that reason has come to fruition. First Selectwoman Kupchick reiterated it was helpful to hold the vote at today’s meeting to get more information and to be better prepared to vote. She thanked the Committee for their service to the community on this project. Public Comment – none. The motion carried unanimously. 8) OSBORN HILL ROOF BUILDING COMMITTEE To hear, consider and approve a charge for the Osborn Hill Roof Building Committee Selectwoman Lefkowitz motioned to approve a Charge for the Osborn Hill Roof Building Committee. Selectmen Flynn seconded the motion. Mr. Morabito explained that once the Charge is approved, it will be assigned to the Special Projects Standing Building Committee (SPSBC) which has already been approved by the RTM to work on small projects like this one. Selectman Flynn asked when the roof will need to be replaced. Mr. Morabito said the roof will be replaced this summer. He said the funding request had been approved by the Board of Finance and is going before the RTM later this month. Selectman Flynn asked for a copy of the members of the SPSBC. Public Comment – none. The motion carried unanimously. 9) FIRST SELECTWOMAN To hear, consider and act upon the following resolution as recommended by the First Selectwoman: RESOLVED, that the Special Projects Standing Building Committee shall serve as the Osborn Hill Roof Building Committee (OHRBC) for the purpose of performing roof replacements at Osborn Hill Elementary School Selectman Flynn motioned to approve that the Special Projects Standing Building Committee shall serve as the Osborne Hill Roof Building Committee. Selectwoman Lefkowitz seconded the motion. Selectwoman Lefkowitz asked if this item should be amended to make it more clear that the SPSBC is the Committee overseeing the project so there is no confusion. Board of Selectmen February 10, 2020 Page Four First Selectwoman Kupchick and Selectman Flynn both stated they were fine with the language as is. Mr. Morabito said this is the same language that’s been used the past few years for other building committee projects. The motion carried unanimously. 10) INTERIM DPW DIRECTOR (requires Board of Finance and RTM approval) To consider and act upon the following resolution as recommended by the Interim Director of Public Works: “WHEREAS, it is in the best interest of the Town of Fairfield Water Pollution Control Authority to purchase and install a new generator at the Wastewater Treatment Plant; and WHEREAS, the cost of purchasing and installing a new generator is now $717,900, where $347,250.00 reimbursement is provided through a Federal Pre-Disaster Mitigation Grant through a FEMA Grant administered by the State of Connecticut’s Department Emergency Management & Homeland Security, and the remaining balance of $370,650.00 is to be funded by the Water Pollution Control Authority; and WHEREAS, $115,750 was previously approved by Town Bodies; NOW, THEREFORE, BE IT RESOLVED, that Brenda L. Kupchick, First Selectwoman of the Town of Fairfield, is duly authorized to enter into and sign contracts on behalf of the Town of Fairfield Water Pollution Control Authority with the State of Connecticut’s Department Emergency Management & Homeland Security for the purpose of obtaining a Federal FEMA Grant and to accept and expend said Grant: and FURTHER RESOLVED, that the First Selectwoman is authorized to provide such additional information and execute such other documents as may be required by the state or federal government in connection with said contracts and to execute any amendments, rescissions, and revisions thereto to secure said grant; and FURTHER RESOLVED, that the Purchasing Authority is authorized to enter into the proposed contract with L. Holzner Electric Co. to provide all labor, materials, equipment and all else necessary for the replacement of the generator and the automatic transfer switch (ATS) equipment at the Waste Water Treatment Plant, as detailed in bid #2020- 38, in an amount not to exceed $717,900.00. Therefore, $254,900.00 is hereby authorized to be funded by the WPCA.” Selectwoman Lefkowitz motion to approve the resolution as recommended by the Interim Director of Public Works. Selectman Flynn seconded the motion. Board of Selectmen February 10, 2020 Page Five Selectman Flynn asked Mr. Carey is if this is the same item the Selectmen discussed at its meeting last week. Mr. Carey responded yes. Selectwoman Lefkowitz asked what language had changed between last week’s resolution and today’s resolution. Mr. Carey said the language in the last two paragraphs of today’s resolution changed. He added that last week the Selectmen didn’t have this contract before them. Selectman Flynn asked if the Town Attorney had reviewed the contract and if the contractor had been vetted. Mr. Carey said it has been reviewed by the Town Attorney. Selectman Flynn asked if the bond was in place. Mr. Carey said the contract still has to go through the two other boards and then be signed by the First Selectwoman before the bond is in place.
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