BOARD OF SELECTMEN MEETING DRAFT MINUTES February 10, 2020
The regular meeting of the Board of Selectmen was held at 4:00 p.m. on Monday, February 10, 2020 in the First Floor Conference Room in Sullivan Independence Hall, 725 Old Post Road, Fairfield, CT.
Members Present: First Selectwoman Brenda L. Kupchick, Selectman Thomas M. Flynn, Selectwoman Nancy E. Lefkowitz Others Present: Mill Hill Elementary School Building Committee Chair Tom Quinn and Vice-Chair Jason Li, Fairfield Public Schools Manager of Construction, Security and Safety, Sal Morabito, Eric Newman, Conservation Director/Interim DPW Director Brian Carey, Purchasing Director Gerald Foley, Town Attorney Jim Baldwin, Attorney Mike Rose, Fairfield Patch reporter and FairTV
1) CALL TO ORDER First Selectwoman Kupchick called the meeting to order at 4:03 pm.
2) PLEDGE OF ALLEGIANCE Selectwoman Lefkowitz led the Pledge of Allegiance.
3) MINUTES To consider and act upon the minutes of Regular Meeting of February 3, 2020
Selectman Flynn motioned to approve the minutes. Selectwoman Lefkowitz seconded the motion which carried unanimously.
4) REAPPOINTMENT To hear, consider and act upon the following reappointment: Police and Fire Retirement Board Bruce C. Ryan (R) 439 Beach Road, term 11/19 - 11/22
Selectwoman Lefkowitz motioned to reappoint Bruce C. Ryan to the Police and Fire Retirement Board. Selectman Flynn seconded the motion.
First Selectwoman said Mr. Ryan was not able to attend the meeting due to a work commitment. She stated that she is pleased Mr. Ryan wants to continue to serve on this Board.
The motion carried unanimously.
5) FIRST SELECTWOMAN APPOINTMENT (for information only; requires RTM approval) Employees Retirement Board Eric S. Newman, (D), 85 Eastfield Drive, term 11/19-11/24, (to fill vacancy for Geoffrey G. Mullen whose term expired)
First Selectwoman Kupchick acknowledged Mr. Newman’s presence at the meeting and thanked him for serving. She also thanked Mr. Mullen for his years of service on this Board.
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6) APPOINTMENT To hear, consider and act upon the following appointment: Sustainable Fairfield Task Force (no term length) Rebecca G. Bunnell (D), 2005 Fairfield Beach Road
Selectwoman Lefkowitz motioned to approve the appointment of Rebecca G. Bunnell to the Sustainable Fairfield Task Force. Selectman Flynn seconded the motion.
First Selectwoman Kupchick noted that Ms. Bunnell could not attend today’s meeting because she is traveling.
The motion carried unanimously.
7) MILL HILL ELEMENTARY SCHOOL BUILDING COMMITTEE (requires Board of Finance and RTM approval) To hear, consider and act upon the following Bond Resolution entitled, “A Resolution Amending and Restating the Resolution Entitled, ‘A Resolution Appropriating $22,000,600 for the Costs Associated with the Renovation and Expansion of Mill Hill Elementary School and Authorizing the Issuance of Bonds to Finance Such Appropriation’ to Increase the Amount of the Appropriation and this Bond Authorization by $1,274,900 to a Total of $23,275,500” consisting of four pages, a copy of which is attached hereto
Selectwoman Lefkowitz motioned to approve the item. Selectman Flynn seconded the motion
Chairman Quinn presented the item. Selectwoman Lefkowitz thanked Mr. Quinn for coming back to the Board of Selectmen which had postponed the vote at its meeting last week to today. She said she is supportive of the project, but had questions she needed clarification on before today’s vote such as understanding the reason for the overage and why the Committee did not use the contingency amount for the additional funding it is seeking. She said she was appreciative that Mr. Quinn and some others involved in the project had answered her questions during the week, but she wanted Mr. Quinn to again answer these questions for the record.
Mr. Quinn said that if the Committee was to use its contingency now, it would run into trouble in 10 to 12 months if additional issues come up. He said a higher contingency is needed because of the problems with the site’s topography. He said if every time the Committee needs more funding and has to go back to the Town boards that would delay the project.
Selectwoman Lefkowitz also asked about changing the site plan so the project would not be on soil. Mr. Quinn responded that the Committee is locked in with the site plan because of the topography and water content on the property.
Selectman Flynn asked Mr. Quinn if he thought the contingency he has now is enough to perform the work that has been completed so far. Mr. Quinn responded yes.
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Selectman Flynn said that several years ago some BOF members started a discussion on concerns on topography at Mill Hill and how the soil would be a challenge for a project at that site. He added that, unfortunately, their concerns of needing additional money for that reason has come to fruition.
First Selectwoman Kupchick reiterated it was helpful to hold the vote at today’s meeting to get more information and to be better prepared to vote. She thanked the Committee for their service to the community on this project.
Public Comment – none.
The motion carried unanimously.
8) OSBORN HILL ROOF BUILDING COMMITTEE To hear, consider and approve a charge for the Osborn Hill Roof Building Committee
Selectwoman Lefkowitz motioned to approve a Charge for the Osborn Hill Roof Building Committee. Selectmen Flynn seconded the motion.
Mr. Morabito explained that once the Charge is approved, it will be assigned to the Special Projects Standing Building Committee (SPSBC) which has already been approved by the RTM to work on small projects like this one.
Selectman Flynn asked when the roof will need to be replaced. Mr. Morabito said the roof will be replaced this summer. He said the funding request had been approved by the Board of Finance and is going before the RTM later this month. Selectman Flynn asked for a copy of the members of the SPSBC.
Public Comment – none.
The motion carried unanimously.
9) FIRST SELECTWOMAN To hear, consider and act upon the following resolution as recommended by the First Selectwoman: RESOLVED, that the Special Projects Standing Building Committee shall serve as the Osborn Hill Roof Building Committee (OHRBC) for the purpose of performing roof replacements at Osborn Hill Elementary School
Selectman Flynn motioned to approve that the Special Projects Standing Building Committee shall serve as the Osborne Hill Roof Building Committee. Selectwoman Lefkowitz seconded the motion.
Selectwoman Lefkowitz asked if this item should be amended to make it more clear that the SPSBC is the Committee overseeing the project so there is no confusion.
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First Selectwoman Kupchick and Selectman Flynn both stated they were fine with the language as is. Mr. Morabito said this is the same language that’s been used the past few years for other building committee projects.
The motion carried unanimously.
10) INTERIM DPW DIRECTOR (requires Board of Finance and RTM approval) To consider and act upon the following resolution as recommended by the Interim Director of Public Works:
“WHEREAS, it is in the best interest of the Town of Fairfield Water Pollution Control Authority to purchase and install a new generator at the Wastewater Treatment Plant; and
WHEREAS, the cost of purchasing and installing a new generator is now $717,900, where $347,250.00 reimbursement is provided through a Federal Pre-Disaster Mitigation Grant through a FEMA Grant administered by the State of Connecticut’s Department Emergency Management & Homeland Security, and the remaining balance of $370,650.00 is to be funded by the Water Pollution Control Authority; and WHEREAS, $115,750 was previously approved by Town Bodies;
NOW, THEREFORE, BE IT RESOLVED, that Brenda L. Kupchick, First Selectwoman of the Town of Fairfield, is duly authorized to enter into and sign contracts on behalf of the Town of Fairfield Water Pollution Control Authority with the State of Connecticut’s Department Emergency Management & Homeland Security for the purpose of obtaining a Federal FEMA Grant and to accept and expend said Grant: and
FURTHER RESOLVED, that the First Selectwoman is authorized to provide such additional information and execute such other documents as may be required by the state or federal government in connection with said contracts and to execute any amendments, rescissions, and revisions thereto to secure said grant; and
FURTHER RESOLVED, that the Purchasing Authority is authorized to enter into the proposed contract with L. Holzner Electric Co. to provide all labor, materials, equipment and all else necessary for the replacement of the generator and the automatic transfer switch (ATS) equipment at the Waste Water Treatment Plant, as detailed in bid #2020- 38, in an amount not to exceed $717,900.00. Therefore, $254,900.00 is hereby authorized to be funded by the WPCA.”
Selectwoman Lefkowitz motion to approve the resolution as recommended by the Interim Director of Public Works. Selectman Flynn seconded the motion.
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Selectman Flynn asked Mr. Carey is if this is the same item the Selectmen discussed at its meeting last week. Mr. Carey responded yes.
Selectwoman Lefkowitz asked what language had changed between last week’s resolution and today’s resolution. Mr. Carey said the language in the last two paragraphs of today’s resolution changed. He added that last week the Selectmen didn’t have this contract before them.
Selectman Flynn asked if the Town Attorney had reviewed the contract and if the contractor had been vetted. Mr. Carey said it has been reviewed by the Town Attorney.
Selectman Flynn asked if the bond was in place. Mr. Carey said the contract still has to go through the two other boards and then be signed by the First Selectwoman before the bond is in place. Mr. Carey said the contractors for this project are the same contractors working on the hardening project so they have been well vetted.
Public Comment – none.
The motion carried unanimously.
11) INTERIM DPW DIRECTOR To hear, consider and authorize the Purchasing Authority to enter into the proposed contract with Sal Sabia Electrical Contractors, Inc. to provide all labor, materials, equipment and all else necessary for the replacement of the generator and the automatic transfer switch (ATS) equipment at the Mill River Pump Station, as detailed in Bid #2020-39, in an amount not to exceed the $155,000.00 previously approved by town bodies
Selectwoman Lefkowitz motioned to approve the item. Selectman Flynn seconded the motion.
Selectman Flynn asked Mr. Carey if the contract had been reviewed by the Town Attorney and the contractor had been vetted. Mr. Carey replied yes and said this is a standard AIA contract and that the contractor has worked previously with the Town and is bondable. He also said in order to get the bonds the contract has to first be signed.
Selectman Flynn asked Mr. Foley if all vetting has been done on this. Mr. Foley confirmed that all the vetting had been done. Selectman Flynn suggested that going forward the Town Attorney provides a checklist on whether contracts have been reviewed and contractors have been vetted to include in the backup that the Selectmen can sign off on.
Public Comment – none.
The motion carried unanimously.
12) To consider and act upon tax refunds as recommended by the Tax Collector in the amount of $2,486.88 Board of Selectmen February 10, 2020 Page Six
Selectwoman Lefkowitz motioned to approve the tax refunds submitted in the amount of $2,486.88. Selectman Flynn seconded the motion.
Selectwoman Lefkowitz also wanted the record to show that the back-up material is not with the agenda, but has been reviewed.
The motion carried unanimously.
13) TOWN ATTORNEY a) Private Executive Session – Pending Litigation – Rilling vs. Town of Fairfield b) Private Executive Session - Update on fill pile cost recovery efforts c) Private Executive Session - Unemployment Compensation Claims d) Private Executive Session –Pending Litigation – Town of Fairfield v. Julian
Selectman Flynn motioned enter into Private Executive Session at 4:28 pm. Selectwoman Lefkowitz seconded the motion.
Selectman Flynn motioned to come out of Private Executive Session at 5:42 pm. Selectwoman Lefkowitz seconded the motion.
First Selectwoman Kupchick stated that the items were reviewed, but no action had been taken.
The motion carried unanimously.
14) To hear, consider and act upon any other business which shall properly come before this meeting
First Selectwoman Kupchick stated there was no other business at this time.
15) ADJOURN Selectwoman Lefkowitz motioned to adjourn and Selectman Flynn seconded. The meeting adjourned at 5:44 pm.
Respectfully submitted,
Pru O’Brien Recording Secretary
BOARD OF SELECTMEN DRAFT MINUTES PUBLIC BUDGET HEARING Monday, March 2, 2020
The Board of Selectmen’s Public Budget Hearing was held at 9:00 a.m. on Monday, March 2, 2020 in the First Floor Conference Room in the John J. Sullivan Independence Hall, 725 Old Post Road, Fairfield, CT.
Members Present: First Selectwoman Brenda L. Kupchick, Selectman Thomas M. Flynn, Selectwoman Nancy E. Lefkowitz Others Present: Mark Barnhart, Tom Bremer, Linda Gardiner, Dave Kelley, Chief Denis McCarthy, Andy Jones, Jackie Bertolone, Caitlin Bosse, Bill Hurley, Doug Novak, Mike Zembruski, Superintendent Mike Cummings, Executive Director of Finance and Business Services for FPS Doreen Munsell, Executive Director of Special Education and Student Services for FPS Robert Mancusi, BOE Chair Christine Vitale, Ed Boman, Brian Carey, Tom Conley, Jim Baldwin, Bill Norton, Patrick Egan, Betsy Browne, Kyran Dunn, Alex Plitsas, Harry Ackley, Anthony Calabrese, Police Chief Chris Lyddy, Deputy Police Chief Don Smith, Julie DeMarco, Dr. Helene Murtha, Jan Fisher, Cheryl Lynch, Patrick Egan, FairTV, Fairfield Patch
1) Call to Order First Selectwoman Kupchick called the meeting to order at 9:06 am.
2) Pledge of Allegiance Selectwoman Lefkowitz led the Pledge of Allegiance.
3) First Selectwoman - Summary Budget Presentation First Selectwoman Kupchick gave a Powerpoint presentation on her proposed budget. She thanked all employees. She said her budget focuses on rebuilding the community and making investments in town government and education that will benefit all residents. First Selectwoman Kupchick discussed her vision statement, budget summary, growing the Grand List, economic development and creating revenue for the community.
First Selectwoman Kupchick said she first got involved in local government by serving on the BOE because of issues with school infrastructure. As First Selectwoman, she sees a lack of investment in the town’s infrastructure.
4) Budget Hearings First Selectwoman’s Budget (1010): Selectman Flynn asked if adjustments are reflected in the budget for the transfer of funds for the Chief of Staff and CAO positions. First Selectwoman Kupchick responded yes noting funds for these positions were taken from a library and animal control position that were vacant. She said many other towns have this level of staff and Fairfield needs a robust staff. Selectwoman Lefkowitz asked about the increase in travel and meeting. First Selectwoman Kupchick said it’s for her to attend 1-2 conferences to learn from other towns. Selectman Flynn asked about the increase in the communications line. First Selectwoman Kupchick said it’s for cable to have news on in her office.
Economic Development (1350): Director Mark Barnhart discussed his budget including a request for a full-time director of business development who would work with existing businesses to meet their needs and attract new businesses to grow the Grand List. Mr. Barnhart said the Town needs to provide resources to do this and in a more proactive sense. Selectwoman Lefkowitz asked what skill set Mr. Barnhart is looking for in this position. Mr. Barnhart stressed a marketing background. Selectwoman Lefkowitz said she looks forward to this new position to collaborate with the Chamber and town committees and serve as a liaison to departments, to achieve vision and direction. Selectman Flynn asked if there is a job description. Mr. Barnhart said he has one, but it hasn’t yet been vetted by HR. Budget Director Linda Gardiner gave the BOS a copy of the job description and said she refined the salary to $130,000, not $150,000. Selectman Flynn asked what the definition of success is for this new position. Mr. Barnhart said to grow the Grand List and ensure there is a sufficient number of projects in the pipeline to achieve the Town’s goals. Selectman Flynn said he’d like to see this new position coordinated with the TPZ Plan of Conservation and Development. Selectman Flynn asked why the seasonal budget is up. Mr. Barnhart said it’s to provide a higher hourly wage to interns.
Legal (1270): Town Attorney Jim Baldwin said the increase is for expenses related to the fill pile and the upcoming revaluation. He said hopefully there will be a recovery of some of these costs. Selectman Flynn asked why social security is in this budget. Ms. Gardiner said that will be an adjustment of minus $3800. Selectman Flynn asked why the increase in this budget the right number. Mr. Baldwin said he will know at the end of next fiscal year, but right now, it’s an educated guess. Selectman Flynn asked Ms. Gardiner for the spending year to date on this budget and costs on legal expenses from the last revaluation. Acting Finance Director/Controller Caitlin Bosse said there is 41% spent this year in the legal budget with 1-2 months lagging. Selectman Flynn said he thinks the fill pile fees should be tracked independently. First Selectwoman Kupchick and Ms. Gardiner both said they are being tracked independently.
Town Clerk (1030): Town Clerk Betsy Browne gave an overview of the budget saying her budget is basically status quo. She said personnel services are up because of contractual settlements. She said postage is down. Selectman Flynn asked about the current status of spending on printing and binding. Ms. Gardiner said there is $72,000 year to date with encumbrances for this line. Ms. Browne said there is more back scanning and more records online. First Selectwoman Kupchick said
FairTV (1040): Andy Jones, a member of the FairTV Commission, discussed the grant process which he said the Committee had relied on for labor but should had instead put labor in the town budget. Mr. Jones said the Committee will concentrate on technical with the main grant provider. Selectman Flynn asked about the increase from $5000 to $18,000. Gerry Speno who’s employed by the Town to film all town meetings, said it’s for freelance labor and if there’s any extra money left in this line it will be returned to the town. Mr. Jones said that there is no funding left to film extra town meetings. Selectman Flynn asked if there is a five-year plan. Mr. Jones said yes, but it depends on the RTM ordinance. He said he hopes to raise funds through donations. Selectman Flynn said it would be great for the BOS to get a presentation at one of its meetings from FairTV’s five-year plan. He suggested having a plan similar to the Golf Commission’s 10-year plan.
Conservation (1230): Conservation Department Director Brian Carey said there is an increase in revenue. First Selectwoman Kupchick said she asked Mr. Carey to go before the Commission to ask members to review fees after she received many complaints. Mr. Carey said he submitted a flat budget, except for contractual labor which is up. Street Lights (4070): Mr. Carey said this budget is down 1.3% from last year. He said lights are being changed to LED so the Town will see some savings. Assistant DPW Director Ed Boman said UI will convert all parking lot lights to LED. Selectwoman Lefkowitz asked if this is standard for towns. Mr. Boman said Fairfield is one of the first towns to do this.
DPW Administration (5011): Acting DPW Director Carey said the salaries for the front office and office at Independence Hall are up; otherwise, the budget is flat except for the advertising budget. Selectman Flynn asked if candidates are being interviewed for the DPW Director position. Mr. Carey said yes. Selectwoman Lefkowitz said this an opportunity to look at the role and responsibilities of this positon.
DPW Operations (5030): Mr. Carey said the budget is mostly flat. Selectman Flynn asked why utilities are up. Mr. Boman said because FTC is constantly adding equipment and the Town pays for the electricity. He said another reason is the solar didn’t come on line as fast as he had wanted. Selectman Flynn asked how this is calculated. Ms. Gardiner gave the BOS a handout on this. Selectman Flynn noted that FTC rent to the Town is going down, but utilities are going up. CAO Tom Bremer said the Town will be renegotiating the FTC lease. Ms. Gardiner said rent is down because ticket sales are down which Selectman Flynn said is hard to believe. Selectman Flynn said FTC benefits the town, but he wants to see expenses, revenues and Mr. Boman’s energy audit.
The BOS took a break at 10:51 am and resumed the meeting at 11:10 am.
DPW Operations (5030): Mr. Bremer said he will be renegotiating all leases with the town over the next few months. Selectman Flynn asked about the fleet maintenance line of $300,000. Mr. Bremer said the goal is to update the fleet of vehicles that employees use and get rid of many current vehicles and see how this goes after the first year. Mr. Bremer said the town’s practice of taking used police vehicles is not a good plan because they are too old and need a lot of maintenance. He wants to trade these in and buy a smaller fleet and have employees share this smaller fleet. Selectwoman Lefkowitz asked how many vehicles are electric. Mr. Bremer said he is looking at prices and will try to be as green as possible. Selectman Flynn said operational capital is down two maintenance repairmen and one foremen, but up two to three laborers and up one more position. Mr. Carey explained how no positions were added, rather there was internal movement. DPW Interim Superintendent Doug Novak was asked to get the BOS a list of vacancies and who moved to a different position. Selectman Flynn asked Mr. Carey to give the BOS a list of missing vehicles like a tree truck before the BOS’ vote on March 9, 2020. Mr. Carey said he will send the BOS DPW’s five-year plan of trucks from five years ago. Solid Waste and Recycling (6070): Director Mike Zembruski said the recycling expenses are outrageous now. Mr. Boman said there is no place to send certain recycling items and right now there is only single stream recycling that goes to one place. Mr. Zembruski said there is a program at the library to educate residents on what to recycle. First Selectwoman Kupchick said she asked for the Governor’s help on this issue of not having a place to recycle certain items like glass which there is no market for in this country. She asked him to give an executive order to put a hold on recycling everything at one place until a solution is found. Selectman Flynn suggested a market scan and bench marking and to look at revenue structure and see if there are opportunities.
WPCA (130): Supervisor Bill Norton said there is a one percent increase in rates. He said the fee was calculated using a plug number to balance. Selectman Flynn asked what the fund balance is. Ms. Gardiner said she will get this information for the BOS. Per Selectwoman Lefkowitz’s question, Mr. Norton said he is confident this budget will take care of running the facility. He said there is an existing facilities plan from 2017 that looks at all systems to finance and increase efficiencies throughout the facility. Selectwoman Lefkowitz asked for the metrics for the national gas fuel cell which Mr. Boman said he can provide. Selectman Flynn asked about the increase in capital. Mr. Norton said it’s mostly due to getting new equipment because some of the current equipment had reached its lifespan.
Engineering (5070): Manager Bill Hurley said there are three increases. One is minimum wage being increased in the seasonal employment line; another is an IT software increase; and the third is overtime because of the department working on 36 grants, unfunded mandates, and large capital projects. Mr. Hurley said there were reductions in rental and there were no capital requests this year. Selectman Flynn pointed out that the Town is missing grant opportunities because of the heavy workload of departments like Engineering.
Building (5050): Building Official Tom Conley discussed revenue. He said he is looking for a part-time blight officer. Selectman Flynn asked what the department’s backlog is. Mr. Conley said about two-three weeks out. Selectwoman Lefkowitz said the blight ordinance is overdue for change. Mr. Conley said he’s like an ordinance update done now. Selectman Flynn asked if revenue from the large amount of building both universities have been doing is accounted for in his budget’s revenue. Mr. Conley responded yes.
The BOS recessed at 12:25 pm and returned at 1:41 pm.
First Selectwoman Kupchick said in regards to the marina, she has heard from many residents. She said she met with the head of the subcommittee and toured the marina and it’s a complicated issue. She said there are problems with the gas tanks at the marina and there are no pumps, but the Town needs to know if boaters use that much gas. First Selectwoman Kupchick said she will have the $50,000 removed from this budget at the BOS’ March 9, 2020 budget vote. She also said she will have a Town Hall meeting to bring together boaters and the subcommittee to discuss how to move forward.
Penfield Pavilion Complex (7030): Director Anthony Calabrese discussed all the revenues. He said the locker rental line decreased, the concession contract is up and the rentals at the Jacky Durrell Pavilion is up by $6,000. Selectman Flynn asked why the lockers aren’t selling out. Mr. Calabrese said people are okay with not using them and instead bringing their items with them on the beach. Selectwoman Lefkowitz asked if the space where the unused lockers are could be used for something else. Mr. Calabrese said the space is not insulated but he has condensed some of it for storage that is needed.
Parks and Recreation (7050): Mr. Calabrese discussed revenue. He said his department tries to keep programs affordable. He discussed the tennis concession which is a 20-year contract and field rentals saying that the fees offset field maintenance costs. Selectman Flynn said he is disappointed with the revenue growth and not keeping pace with the expense growth. Selectwoman Lefkowitz asked about beach sticker fees. Mr. Calabrese said the Town is right on par with where it should be with the market. He said non-resident and daily fees were raised.
Waterfront (7070): Beach stickers, beach parking and the Jennings concession stand was discussed.
Marina (7090): Mr. Calabrese discussed revenue and boat dockage. He said until there’s a firm plan, rates will not be raised. He said he’s never had a marina budget and he will know what the marina makes in the near future. First Selectwoman Kupchick said DPW labor is not calculated in costs. Selectman Flynn applauded the waterfront and marina being broken out in the budget. He noted marina management is split between the DPW and Parks and Recreation departments making it a non-cohesive structure. He said to consider earmarking $50,000 in contingency so funds will still be available if the Town Hall meeting occurs sooner rather than later.
Carl J. Dickman Golf Course (7111): Mr. Calabrese said revenues are the same; the greens fees are down.
H. Smith Richardson Golf Course (7113): Mr. Calabrese said golf has been trending down. Selectman Flynn asked if the reason could be due to having no clubhouse because a new one is being built.
Penfield Pavilion Complex (7030): Mr. Calabrese said the budget is .35% over last year’s budget. He said there was a big decrease in removing the Penfield director from part-time to full-time. He said seasonal payroll increased and it will go up every four years. Selectwoman Lefowitz asked if there is a longer life use for the new flooring. Mr. Calabrese responded yes. Selectwoman Lefkowitz asked about the communications line. Mr. Calabrese said his department is using marketing to promote Penfield I. He works closely with the Economic Development department and Chamber to partner on many events at Penfield I.
Parks and Recreation (7050): Mr. Calabrese said the new subcommittee needs a recording secretary so that is why there’s an increase in that line.
Marina (7090): Mr. Calabrese said the transfer comes from DPW administration, marina guards, marina police and utilities from the waterfront budget. Carl J. Dickman Golf Course (7111): Mr. Calabrese said page 261 in the budget book outlines this. Selectman Flynn said this year is at a break-even, but the Town is investing $57,000. Mr. Calabrese said that is correct.
H. Smith Richardson Golf Course (7113): Selectwoman Lefkowitz asked about rentals. Mr. Calabrese said expenses are for a lease for equipment, a copy machine and miscellaneous equipment. He said like Par 3, capital outlay is a big driver for Smith Richardson. Selectman Flynn asked why $54,000 is needed now. Mr. Calabrese said the equipment is outdated, but he will get its age and see if the department could get any more years out of it. Selectman Flynn asked for the cost of unemployment for part-timers. Mr. Calabrese said $18,000.
Fire (4010): Chief Denis McCarthy discussed revenue. He said his department created a fee structure similar to the building department’s fee structure. He has seen a significant increase in revenues in fees since 2017 that were above projections. Selectman Flynn said he has an issue with the building department revenues being up and fire’s being down and that this seems out of sync with the building department. The fire lieutenant’s position was discussed. Deputy Chief Kyran Dunn explained how there’s one less fireman per the contract to fill in the lieutenant positon which Selectman Flynn said he finds confusing. Ms. Gardiner said she requests it this way to reconcile the amount. Chief McCarthy discussed a federal grant to replace the breathing apparatus and the town has to make up the difference.
Regional Fire School (126): Chief McCarthy said the town is fortunate to have consistent state funding that his department had long fought for. He credited Scott Bisson, James Ryan and Ed Boman.
Police (4030): Chief Chris Lyddy discussed revenue. He said reduction in staff at the animal control facility if fine for the coming year after Selectwoman Lefkowtiz asked him about this. Deputy Police Chief Don Smith discussed the ECC including revenues and what the Town of Westport will pay when the Town’s merge their ECCs. He said Westport will pay 50% for the building of the new ECC. He said the Town will save about $40,000 a year with this merger.
The BOS took a break at 3:15 pm and reconvened at 3:33 pm.
Human Resources (1330): Risk Manager Patrick Egan said a new HR Director has been hired and will start next week. He said there is an increase of 3.72% which is mostly due to fees and professional services for a new service to track employees vacation, sick time and so forth. Mr. Bremer said this will be rolled out in a few key departments to see if it helps these departments manage staff time out of the office better. Mr. Egan discussed what interschool sports insurance covers. He also discussed worker’s comp and PMA. Selectman Flynn asked for a schedule of the internal service fund.
Health (6010): Director Sands Cleary discussed revenue and expenses. He said temporary payroll is up based on the three-year average.
Human and Social Services (6050): Director Julie DeMarco corrected the title to Social Services Coordinator. Selectman Flynn asked what the town gets for making the part-timer to a full- timer. Ms. DeMarco said continuity in services. First Selectwoman Kupchick said she spoke to Ms. DeMarco about services just for Fairfield’s seniors as opposed to out-of-towners. She said she fully supports the salary increase for Ms. DeMarco’s position. She said she also wants the town to invest in a quality Bigelow Center.
Library (7010/7011): Head Librarian Dr. Helene Murtha discussed revenues. She said when the Deputy Librarian got promoted her increase was never put in last year’s budget book. Dr. Murtha said there have been more requests for ADA requirements. She said digital materials are more expensive.
Assessor (3050): Assessor Ross Murray discussed revenue. He said the upcoming reval is in the fees and professional services line. Selectman Flynn asked if this department is double dipping with the legal budget. Ms. Gardiner said it is not because appraisals are not legal fees. Selectwoman Lefkowitz asked about the mailing on senior and disabled tax relief. Mr. Murray said it cost about $3,000 and went to many senior and disabled persons.
Tax Collector (3090): Tax Collector David Kluczwski discussed his budget.
IT (3110): Director Dave Kelley said this year’s budget is basically a maintenance one. Selectman Flynn asked for a list of discontinued items. Mr. Bremer asked why Police and Fire has its own IT staffer. Mr. Kelley said it’s been that way since he started working for the Town. Selectman Flynn asked if there is a technology road map to be more efficient given the new permitting software and other projects taking place at the same time. Mr. Kelley said he is devising a plan. Mr. Kelley said the town-wide fiber optic network is dispersed geographically versus some other towns so he suggests the Town invest in this network because in four to five years there will be savings.
Finance (3010): Ms. Gardiner discussed revenues and the operating side of finance. She said there’s an increase of 3.5% because of the proposed grant writer position that’s in this budget because that person will report to the CFO. Ms. Bosse discussed a grant policy to track money and show if a budget could increase its revenues.
Selectman Flynn requested a private executive session with the Town Attorney to discuss contingency. He asked for a calculation showing Do No Harm which Ms. Gardiner said she’ll get.
First Selectwoman thanked everyone who worked on the budget including her staff and the finance department. She said she’s proud of this budget.
5) Adjourn Selectman Flynn made a motion to adjourn the meeting at 4:59 pm. Selectwoman Lefkowitz seconded the motion which carried unanimously.
Respectfully Submitted,
Jennifer S. Carpenter Recording Secretary BOARD OF SELECTMEN MEETING DRAFT MINUTES Tuesday, March 3, 2020
The Board of Selectmen held a Public Budget Hearing at 9:00 a.m. on Tuesday, March 3, 2020 in the First Floor Conference Room in the John J. Sullivan Independence Hall, 725 Old Post Road, Fairfield, CT.
Members Present: First Selectwoman Brenda L. Kupchick, Selectman Thomas M. Flynn, Selectwoman Nancy E. Lefkowitz Others Present: Superintendent Mike Cummings, Executive Director of Finance and Business Services for FPS Doreen Munsell, Executive Director of Special Education and Student Services for FPS Robert Mancusi, IT Director Nancy Byrnes, BOE Chair Christine Vitale, BOE members Jennifer Jacobson, Jessica Gerber and Jennifer Leeper, Caitlin Bosse, Anthony Calabrese, Gerald Foley, Brian Carey, Jackie Bertolone, Dave Kelley, Tom Bremer, Linda Gardiner, Jim Baldwin, Alex Plitsas, FairTV
1) Call to Order First Selectwoman Kupchick called the meeting to order at 9:04 am.
2) Pledge of Allegiance Selectman Flynn led the Pledge.
3) PARKS AND RECREATION DIRECTOR To hear, consider and authorize the Purchasing Authority to enter into the proposed contract with Greenway Property Services to provide the field maintenance services specified in Bid #2020-42 at Town of Fairfield and Fairfield Public Schools facility locations. Funding for this contract is available in Town and Fairfield Public Schools operating budget accounts.
Acting DPW Director Brian Carey discussed bids for all the town fields. He said the Town Attorney reviewed the contract and vetted. He said the project needs to start in two weeks. Selectwoman Lefkowitz asked why the bid is lower. Mr. Carey said itemized costs were lower resulting in the bid being about $300,000 lower than the past bid. Selectman Flynn asked if this is a new vendor for the Town. Mr. Carey replied no. Selectman Flynn asked if the substantial decrease will result in the town receiving the same service it has been getting because he’s seen a noticeable improvement in the maintenance of fields over the last few years and doesn’t want that to change. Mr. Carey replied yes. Selectman Flynn asked if there are any hidden costs. Mr. Carey said not at this time, but it’s an itemized bid so he’ll keep a careful eye on any hidden costs. Selectman Flynn asked if bonds are in place. Purchasing Director Gerald Foley said not yet, but they will be soon. Selectman Flynn asked if Purchasing checked this is a legitimate bond. Town Attorney Jim Baldwin said everything has been fully vetted and the bond is legitimate and he’s good with the contract which is pretty standard.
Selectman Flynn made a motion to approve the item. Selectwoman Lefkowitz seconded the motion which carried unanimously.
Selectwoman Lefkowitz made a motion to add a new item to the agenda – Private Executive Session regarding legal contingencies. Selectman Flynn seconded the motion which carried unanimously.
4) Private Executive Session – Legal Contingencies Selectwoman Lefkowitz made a motion to enter in Private Executive Session at 9:14 am. Selectman Flynn seconded the motion which carried unanimously. Selectwoman Lefkowitz made a motion to end Private Executive Session at 9:45 am. Selectman Flynn seconded the motion which carried unanimously. No action was taken.
The BOS took a break at 9:45 am and reconvened at 10:35 am.
5) Budget Hearing BOE (8010): BOE Chair Christine Vitale gave a presentation on the proposed BOE budget which was unanimously approved by the BOE. She said it’s 3.9% over the current year’s budget. Ms. Vitale said Fairfield’s schools are in the best district in CT; the 9th best school district in CT; and 3rd best for teachers. She said the goal is to make Fairfield’s great school district even better.
Superintendent Mike Cummings gave a Power point presentation. He discussed cuts prior to the budget being developed. He said the district goals are to increase efficiencies in the budget. He discussed budget estimates included in this budget that are tied to the goals of each plan. Mr. Cummings discussed historic budget trends, developing a budget that meets the diverse needs of students a supplemental budget proposal; cost increases; salaries; collective bargaining agreements; instructional services; transportation; saving and reductions; tuition and capital; supplies and program enhancements. Mr. Cummings said operations and maintenance of buildings are driving this budget because it is an aging infrastructure. He said the middle and high schools are behind in meeting the needs of struggling students or those who need additional help. He said addressing early literacy training will help with special education in later grades. Mr. Cummings said he is changing the organization of Central Office by adding two new positions to help fully implement programs and going from paper to electronic making a lot of work to be done to make a better organization. He said Central Office is interviewing for an executive director of operations and construction so this new person can start June 1st. The other new position is a director of public affairs to improve internal and external communication.
Mr. Cummings said the district would like to have a Scientific Research Based Interventions (SRBI) coordinator for each middle school. Selectwoman Lefkowitz asked if teachers were hired outside of what was budgeted. Mr. Cummings said not this year, but he gave a scenario when that could happen.
Selectman Flynn asked about next year’s adjustments versus the previous May information stating there’s a significant change now versus May. Doreen Munsell said not always, but there is some change. Mr. Cummings discussed student demographics.
Robert Mancuso said the cost of out-of-district placement is quite high. He said as school population decreased, special education enrollment increased. Selectman Flynn asked why there is such an increase. Mr. Mancuso said the ability to evaluate special needs students and dyslexia hadn’t been a category, but is now. He said the goal is for students to exit out of a program. Selectwoman Lefkowitz said that the Walter Fitzgerald Campus is an incredible asset to the Town. First Selectwoman Kupchick asked for an update on the Campus. Mr. Cummings said he is feeling optimistic on two fronts regarding moving the Campus. He then discussed district by grade projections, his proposed budget and changes at a glance.
Public Comment: -A Rabab Hussain, a parent, who resides at 579 Judd Street spoke in support of the BOS passing the BOE budget. She said the math academy is thriving and the district can’t afford cuts year after year. -Katie Flynn of 204 Grandview said to make sure the Town is investing and not maintaining. -BOE Chair Christine Vitale said that as a taxpayer, she is asking the BOS to support the BOE budget. She said people want to live in a town that supports education. -BOE Member Jessica Gerber of Shady Hill Road asked the BOS to support the BOE budget that she had reviewed noting some things were left out of it so she asked the BOS to not reduce it further.
First Selectwoman Kupchick said she and her son attended Fairfield’s public schools and it is still an excellent school system. She said when she served on the BOE she supported every new and renovated school project. Now, in her role as First Selectwoman, she has to look at everything including keeping the town affordable and investing in the town-side noting the town is starved in many areas. She said many residents do not have kids in school. First Selectwoman Kupchick said she knows there are areas in the budget that can be reduced without touching student programs. She said the school population went down but the BOE budget went up. She wants the community to come together and find efficiencies to both invest in students and prevent people from being pushed out of the community. She said she doesn’t want to hurt students with cuts and she spoke to Mr. Cummings about more open meetings with the community. She said she feels she made an appropriate reduction without impacting students. First Selectwoman Kupchick said she’s making a $1.4 million reduction but $600,000 is the true number out of a multimillion dollar education budget.
Selectwoman Lefkowitz asked the Superintendent to respond to this reduction. Mr. Cummings said if $600,000 holds then he could work with that. He said any cut made would be to smaller things, but he couldn’t say the cut would impact students. Selectman Flynn said the First Selectwoman’s commentary on her proposed budget is excellent. He said he is looking at the town as a whole with the town and BOE budgets. He asked for a study on structural change. He said he’d like to see a holistic approach to how programs are delivered and best practices. He would like to revisit an open audit and have everyone work together. He thanked Ms. Munsell for her hard work on the budget. Selectwoman Lefkowitz said she believes in investing in education. She asked the Superintendent what cuts to small areas would look like.
The BOS recessed at 12:45 pm and returned at 1:45 pm.
Selectman Flynn made a motion to add the following item to the agenda: To hear and consider OPEB and retiree benefits. Selectwoman Lefkowitz seconded the motion which carried unanimously.
6) To Hear and Consider OPEB and Retiree Benefits: Ms. Gardiner discussed retiree benefits – OPEB, which is the health care for retirees and the retirement contributions which are the Pension benefits for retirees. Selectman Flynn would like the full report on OPEB and Pension from Hooker & Holcombe who he said makes recommendations that include assumptions. Ms. Gardiner said these are the actuaries and they are based on what the Town has adopted. Selectman Flynn said the BOS and BOF adopted a few years ago a Do No Harm policy or go no less than what was funded the prior year. Ms. Gardiner said the budget asks $4,046,000 for OPEB town retirees. She explained how this number came about. Ms. Gardiner said the pension has been done similarly for the proposed budget, but the Town’s actuary called 10 minutes ago stating that the actuarial numbers have been updated. She then gave the BOS a handout highlighting the updated numbers versus the numbers in the proposed budget book. Selectman Flynn said he would like to see what the funded ratios presently are versus what is being recommended to see what the trend is and if the town is funding more than the prior year. Ms. Gardiner said the defined benefit program is closed and new employees can’t join this pension program.
The BOS discussed private bus transportation. Selectman Flynn said he and Mr. Bremer met with the Superintendent’s team who handle transportation. He said the contract which the Town Attorney is working on will be sent later this month.
Selectman Flynn said he is concerned over development and wants to see smart development in town. He is opposed to proposed developments like Beacon View, High Street and Newport Academy. He said he wants economic development to be consistent with the quality and character of the town.
7) Adjourn Selectwoman Lefkowitz made a motion to adjourn the meeting at 2:13 pm. Selectman Flynn seconded the motion which carried unanimously.
Respectfully submitted,
Jennifer S. Carpenter Recording Secretary
BOARD OF SELECTMEN MEETING DRAFT MINUTES March 9, 2020
The Board of Selectmen held a Public Executive Budget Session at 9:00 a.m. on Monday, March 9, 2020 in the First Floor Conference Room in the John J. Sullivan Independence Hall, 725 Old Post Road, Fairfield, CT.
Members Present: First Selectwoman Brenda L. Kupchick, Selectman Thomas M. Flynn, Selectwoman Nancy E. Lefkowitz Others Present: Tom Bremer, Jackie Bertolone, Christine Vitale, Mike Cummings, Linda Gardiner, Doreen Munsell, Doug Novak, Brian Carey, Betsy Browne, Caitlin Bosse, Anthony Calabrese, Sands Cleary, FairTV
1) Call to Order First Selectwoman Brenda L. Kupchick called the meeting to order at 9:12 am.
2) Pledge of Allegiance - Selectman Flynn led the Pledge of Allegiance.
3) PUBLIC EXECUTIVE BUDGET SESSION (no public comment) To consider and act upon proposed revenues and expenditures in the amount of $5,948,173 for the Water Pollution Control Authority for the Fiscal Year of July 1, 2020 through June 30, 2021 as recommended by the First Selectwoman Selectman Flynn made a motion to approve the item. Selectwoman Lefkowitz seconded the motion.
Budget Director Linda Gardiner gave the BOS a handout on administrative changes including updated fuel numbers. She explained how diesel affects this budget. She said the total cut to this budget is $20,888.
Selectman Flynn made an amendment based on new information provided by the finance department this morning related to fuel costs to reduce revenue for this budget in the amount of $28,828, line 43001, and to also reduce expenses – retirement contributions - line 52310, by $7,940 and motor vehicle fuel, line 54150, by $20,888 for a total reduction on the revenue and expense side by $28,828. Selectwoman Lefkowitz seconded the amendment which carried unanimously. The main motion, as amended, carried unanimously. The total budget amount is now $5,919,345.
4) PUBLIC EXECUTIVE BUDGET SESSION (no public comment) To consider and act upon proposed revenues and expenditures in the amount of $172,984 for the Fairfield Regional Fire Training School for the Fiscal Year of July 1, 2020 through June 30, 2021 as recommended by the First Selectwoman Selectman Flynn made a motion to approve the item. Selectwoman Lefkowitz seconded the motion.
Ms. Gardiner said she had no updates. There was no discussion.
The motion carried unanimously.
5) PUBLIC EXECUTIVE BUDGET SESSION (no public comment) To consider and act upon proposed revenues and appropriations in the amount of $327,497,024 for the General Fund for the Fiscal Year of July 1, 2020 through June 30, 2021 as recommended by the First Selectwoman
Selectman Flynn made a motion to approve the item. Selectwoman Lefkowitz seconded the motion.
Selectman Flynn asked to start the discussion on revenue. He said he wanted to make two adjustments to revenue.
Selectman Flynn made an amendment to increase the fire marshal fees, line 42368, by $100,000. Selectwoman Lefkowitz seconded the amendment.
Selectwoman Lefkowitz asked for the rationale behind this and if Selectman Flynn spoke to the fire marshal about this. Selectman Flynn said he spoke to the Fire Chief who agreed on the increase after looking at this year’s and next year’s pacing. Selectman Flynn said given the pacing this current year and the building department’s budget, there is no risk.
The amendment carried unanimously.
Selectman Flynn made an amendment, based on past history and current year pacing, to increase the conveyance tax by $75,000. Selectwoman Lefkowitz seconded the amendment.
Town Clerk Betsy Browne said she feels better with an increase of $50,000.
Selectman Flynn made an amendment to increase the conveyance tax by $50,000. Selectwoman Lefkowitz seconded the amendment which carried unanimously.
Selectman Flynn said he encourages the Board of Finance to look at the building and conservation departments’ revenue line items more carefully because they don’t seem equal. In regards to new revenue to the Town, First Selectwoman Kupchick said the Plan of Conservation and Development will be an important piece along with the Strategic Plan. Selectwoman Lefkowitz said it’s important to look at departments and commissions’ different plans and how they interact and where there could be efficiencies. She said she’d like to have the Strategic Plan Committee come before the BOS for more buy-in with the community.
Ms. Gardiner proposed an administrative change to revenue. She said the ECC proposal overlooked a revenue source in the amount of $81,462 for other ECC subsidies.
Selectman Flynn made an amendment to increase line 41129 from $909,368 to $990,830 for a total increase of $81,462. Selectwoman Lefkowitz seconded the amendment which carried unanimously.
Ms. Gardiner said there was one global change in fuel costs that she learned of this morning that affects 20 budgets. She gave the BOS a handout that was outdated, but shows the departments affected by this change. She gave updated numbers for each department. Ms. Gardiner said she’ll get a new schedule to the BOS.
Selectman Flynn made an amendment to adjust these items to a total global cut of $147,157. Selectwoman Lefkowitz seconded the amendment which carried unanimously. First Selectwoman Kupchick went through each department’s budget following the order in the proposed budget book. She started with the First Selectwoman’s Office to which Selectwoman Lefkowitz said she is glad this Office has the staff it needs and she thanked the staff.
Regarding the Town Plan & Zoning budget, Selectman Flynn said he encourages planning to move forward more quickly with additional funds out of contingency so the Town can move forward with the Master Plan.
Regarding Legal Services, Selectman Flynn made an amendment to remove $3,825 from this budget since line 52200 for social security contribution is no longer needed since the person who had received this funding is no longer working for the Town. Selectwoman Lefkowitz seconded the amendment which carried unanimously.
Selectman Flynn asked for Hooker & Holcombe’s full report. Acting CFO Caitlin Bosse said she’ll have it ready for the BOF.
Regarding Economic Development’s business outreach director, line 51010, regular payroll, Selectman Flynn made an amendment to reduce this line by $20,000 and the Medicare portion of Social Security, line 52200, by $290. Selectwoman Lefkowitz seconded the amendment which carried unanimously.
Selectman Flynn made an amendment to increase global contingency by $50,000 by decreasing marina capital outlay, line 57000, by $50,000 to affect a transfer from the marina budget to global contingency. Selectwoman Lefkowitz seconded the amendment.
First Selectwoman Kupchick said she will be meeting with the marina community. Selectman Flynn said the marina needs a plan and straight-forward management instead of the marina manager in two departments.
The amendment carried unanimously.
Selectwoman Lefkowitz said she is concerned the town is not contributing at all to surplus given issues like the coronavirus and the fill pile.
Regarding local non-profits, Selectwoman Lefkowitz said non-profits like Fairfield Cares, RYASAP and the Audubon Center, to name a few, do important work that is a positive for the town. First Selectwoman Kupchick thanked Greater Bridgeport Transit (GBT) for adding bus shelters in town which she said she had helped with. She said she kept all the non-profits the town funds at their current level of funding and she will be holding a First Selectwoman’s ball next January to raise money for the town’s local non-profits.
Private School Bus Transportation: Ms. Gardiner said there is a fuel adjustment that’s separate from the other departments. She gave the BOS two handouts on fuel and said she assumes it’s all diesel.
Selectman Flynn made an amendment to reduce the Private School Bus Transportation budget, 2531, by $26,416 relative to new information on fuel costs. Selectwoman Lefkowitz seconded the amendment which carried unanimously. Purchasing: Selectman Flynn asked about the part-time and temporary payroll lines. CAO Tom Bremer said he spoke to Purchasing Director Gerald Foley who had asked for a full-time position, but instead got $10,000 increase toward the part-timer or to split between two part-timers. Ms. Gardiner said she will move the temporary payroll line into the part-time line so it’s less confusing.
Selectman Flynn made an amendment to transfer $6,757 from line 5108 to line 51030, part-time payroll. Selectwoman Lefkowitz seconded the amendment which carried unanimously.
Selectman Flynn said he’d like to revisit the police vehicle replacement plan.
DPW Operations: Selectman Flynn made an amendment to reduce line 57001, fleet management, from $300,000 to $100,000. Selectwoman Lefkowitz seconded the amendment.
Selectman Flynn said he supports reducing the number of vehicles and using the sales from selling them to fund the purchase of new vehicles. Mr. Bremer suggested the BOS keep this line at $300,000 and not cut it by $100,000.
The amendment failed, 1-2-0, Selectman Flynn in favor, First Selectwoman Kupchick and Selectwoman Lefkowitz against.
Health: Selectman Flynn said he is a little concerned with personnel costs increasing due to adding a new position and increasing temporary payroll that is for next year and not this year so he suggests looking at how this area is functioning because it continues to grow.
Solid Waste & Recycling: Selectwoman Lefkowitz said it’s concerning that only one company is handling recycling. First Selectwoman Kupchick said she asked the Governor to issue an Executive Order to waive recycling rules because the garbage is leaving CT and burned in Pennsylvania. She said she wants to meet with state officials including the DEEP Commissioner in Hartford because this issue impacts every community in the state.
Penfield Pavilion: Selectman Flynn made an amendment to reduce line 56130 by $3000 in janitorial expenses to replace the floors. Selectwoman Lefkowitz seconded the amendment which wasn’t voted on after Parks and Recreation Director Anthony Calabrese gave an explanation that the $3000 covers paper supplies.
Selectman Flynn made an amendment to reduce line 54320, maintenance/repair of buildings and grounds, by $5,000. Selectwoman Lefkowitz seconded the amendment which carried unanimously.
At 10:58 am, the BOS took a five-minute break.
After reconvening at 11:03 am, Selectman Flynn said he had wanted Hooker & Holcombe to attend a BOS hearing to discuss adjustments made to assumptions and changes in mortality rates.
Selectman Flynn made an amendment based on information provided to the finance department by the pension actuaries to reduce the general fund retirement contributions, object 52310, by $97,933 and increase police and fire retirement benefits, object 52311, by $185,746. Selectwoman Lefkowitz seconded the amendment which carried unanimously. Regarding tax relief, Selectwoman Lefkowitz said she is concerned the amount budgeted isn’t high enough. First Selectwoman Kupchick said the $400,000 increase is enough to allow more lower- income residents to participate and tax relief will be expanded even further the next cycle. Selectman Flynn said the BOF can adjust revenue downwards or in May, it can tweak the tax rate.
Education: Selectwoman Lefkowitz said she was on the RTM and had voted on teachers’ raises. She said while she understands some of the points the First Selectwoman made, the reduction in the education budget is disappointing and she will therefore not support the budget. First Selectwoman Kupchick said a $600,000 cut from a multi-million dollar education budget is an appropriate reduction that can be absorbed without seriously impacting students’ ability to be well educated. She said many residents who responded to her newsletter on her proposed budget want lower taxes and more BOE cuts. She said in the summer she will meet with the Superintendent, BOE, BOS and others on the town-side to come together on how to move the town forward with budgets reflecting a top school system while keeping taxes in check. Selectman Flynn noted that 65% of the community have no children in the public schools. He said there needs to be better long-term planning. Selectwoman Lefkowitz said there is no greater investment than education.
Selectwoman Lefkowitz made an amendment to put back $300,000 in the BOE budget given the total favorable decrease to the budget. Selectman Flynn seconded the amendment which failed, 1-2-0, Selectwoman Lefkowitz in favor, First Selectwoman Kupchick and Selectman Flynn against.
Mr. Bremer discussed how the market dropping affects the town’s interest income. He proposed the BOS cut dividend and interest income, which is revenue, by $900,000 to $1 million. Selectman Flynn said there will be more information in a few weeks when the Board of Finance votes so he prefers to wait until then to have the BOF adjust this rate.
At 11:59 am, First Selectwoman Kupchick and Selectman Flynn went into caucus. At 12:26 pm, they ended their caucus and the meeting reconvened. Ms. Gardiner said the amount for the General Fund for the Fiscal Year of July 1, 2020 through June 30, 2021 is $327,382,149 with a mill rate of 27.45 and a tax increase of 2.46%.
The main motion, as amended, carried 2-1-0, Selectwoman Lefkowitz against.
6) To hear, consider and act upon any other business which shall properly come before this meeting First Selectwoman Kupchick said the goal of this budget is to serve the diverse needs of this community that includes many seniors. She said her door is always open and she will lead the town to a brighter future and wants everyone to have a more respectful dialogue among one another.
7) Adjourn Selectman Flynn made a motion to adjourn the meeting at 12:41 pm. Selectwoman Lefkowitz seconded the motion which carried unanimously.
Respectfully submitted,
Jennifer S. Carpenter Recording Secretary https://www.youtube.com/watch?v=BbaBCeA59vY
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BOARD OF SELECTMEN SPECIAL MEETING March 16, 2020
A special meeting of the Board of Selectmen was held at 2:00 p.m. on Monday, March 16, 2020 in Sullivan Independence Hall, 725 Old Post Road, Fairfield, CT and by telecommunications.
MEMBERS PRESENT: First Selectwoman, Brenda L. Kupchick and Via Phone: Selectman Thomas M. Flynn and Selectwoman, Nancy E. Lefkowitz OTHER MEMBERS: Via Phone: Director of Parks and Recreation, Anthony Calabrese, Director of Purchasing, Gerald Foley, Police Chief Chris Lyddy, Deputy Police Chief Don Smith, Fire Chief Denis McCarthy, Deputy Fire Chief Kyran Dunn, Conservation Director/Interim DPW Director, Brian Carey, Mike Zembruski, Solid Waste and Recycling Director, Public Schools’ Safety, Security and Construction Manager Sal Morabito Board of Selectmen March 16, 2020 Page 2
In Person: Chief Administrative Officer, Tom Bremer, Town Attorney, Jim Baldwin, FairTV
AGENDA
1) CALL TO ORDER: First Selectwoman Kupchick called the meeting to order at 2:10 pm.
2) PLEDGE OF ALLEGIANCE First Selectwoman Kupchick led the Pledge of Allegiance.
3) UPDATE ON CORONAVIRUS (COVID-19) First Selectwoman Kupchick said she had given a press conference earlier today and it is posted on the website. She said she will be giving more updates that will be posted going forward.
4) REAPPOINTMENT To hear, consider and act upon the following reappointment: Golf Commission Liam E. Herron (R), 53 Forest Avenue, term 4/20-4/25
Selectwoman Lefkowitz motioned to reappoint Liam Herron. Selectman Flynn seconded the motion which carried unanimously.
Selectwoman Lefkowitz mentioned that Ryan Scully had resigned from his position on the Golf Commission and that has left an opening. First Selectwoman Kupchick said she is aware of this and is currently reviewing going candidates’ applications.
5) POLICE CHIEF AND FIRE CHIEF (requires RTM approval) To hear, consider and act upon the following resolution approving a lease between the Town of Fairfield, Town of Westport and Sacred Heart University for premises to be used as Joint 911 Emergency Communications Center as recommended by the Fire Chief and the Police Chief: RESOLVED, that the Lease between Town of Fairfield and Town of Westport as Tenants and Sacred Heard University as Landlord, covering premises consisting of approximately 2900 square feet of spaced located on the first floor of the East Building of Sacred Heart University’s property located at 5151 Park Avenue, Fairfield, Connecticut, upon the terms and conditions and for the uses and purposes contained in said Lease, is hereby approved; and FURTHER RESOLVED, that the First Selectwoman be, and hereby is, authorized to execute such documents as may be required to effectuate this resolution.
Selectwoman Lefkowitz made a motion to approve the item. Selectman Flynn seconded the motion which carried unanimously.
6) ASSISTANT DPW DIRECTOR (requires RTM approval) To hear, consider and act upon the following resolution as recommended by the Assistant Director of Public Works: Board of Selectmen March 16, 2020 Page 3
WHEREAS, Federal monies are available under the Community Development Block Grant –Disaster Recovery Program, administered by the State of Connecticut, Department of Housing pursuant to Public Law 93-383, as amended; and, WHEREAS, pursuant to Chapter 127c, and Part VI of Chapter 130 of the Connecticut General Statutes, the Commissioner of Housing is authorized to disburse such Federal monies to local municipalities; and, WHEREAS, it is desirable and in the public interest that the Town of Fairfield accept from the State a grant in the amount of $313,939 in order to undertake a Community Development Block Grant-Disaster Recovery – Tranche 2 Project, Water Pollution Control Microgrid, and to execute an Assistance Agreement therefore, should one be offered; NOW, THEREFORE, BE IT RESOLVED that the Town of Fairfield is cognizant of the conditions and prerequisites for State Assistance imposed by Part VI of Chapter 130 of The Connecticut General Statutes; and that the acceptance by the Town of Fairfield of a Disaster Recovery Community Development Block Grant to be used for the Water Pollution Control Microgrid in an amount not to exceed $313,939 is hereby approved; and FURTHER RESOLVED, that the First Selectwoman is hereby authorized, on behalf of the Town of Fairfield, to accept and expend said grant; and FURTHER RESOLVED, that the First Selectwoman is hereby authorized, on behalf of the Town of Fairfield, to execute any and all necessary documents to secure said grant.
Selectwoman Lefkowitz made a motion to waive the reading of the item. Selectman Flynn seconded the motion which carried unanimously.
Selectwoman Leftkowitz made a motion to approve the item. Selectman Flynn seconded the motion which carried unanimously.
7) PARKS AND RECREATION DIRECTOR To hear, consider and act upon a capital project request for the Roger Ludlowe Middle School Turf Field in the amount of $4,045,360.
Selectwoman Lefkowitz made a motion for discussion only. Selectman Flynn seconded the motion.
Anthony Calabrese, Director of Parks and Recreation, stated that given what is going on now with the Coronavirus, he will withdraw this item to a date uncertain.
No action was taken.
8) PURCHASING DIRECTOR To hear, consider and authorize the Purchasing Authority to enter into the proposed contract with Fireworks by Grucci, Inc. to provide all labor, materials, equipment and all else necessary for provide an independence day fireworks celebration event, as detailed in bid #2020-48, for the pricing detailed in Fireworks by Grucci , Inc bid submission. For a total cost not to exceed $52,250.00.
Board of Selectmen March 16, 2020 Page 4
Selectman Flynn made a motion to approve the item. Selectwoman Lefkowitz seconded the motion.
Mr. Calabrese told the board that although this contract is more money than in past years, the contract states that if an “act of God” forces cancellation of the fireworks, there will be no charge to the Town. Selectwoman Lefkowitz asked if the contract was vetted. Selectman Flynn asked if the Town Attorney had reviewed the contract. Jim Baldwin, Town Attorney, told the board he did review the contract and it had been vetted. Selectman Flynn asked what year’s budget this is being paid out of. Mr. Calabrese said it is in the current budget. Gerald Foley, Purchasing Director, stated it went out to bid about five years ago and the price reflects the new bid. He said Grucci was the only bid that came in. Mr. Foley said he will contact Grucci the day after the event to bid for next year.
The motion carried unanimously.
9) PURCHASING DIRECTOR To hear, consider and authorize the Purchasing Authority to enter into the proposed contract with Hibbard & Rosa Architects, LLC to provide architectural services during the design and construction administration phases for the roof replacement project at the Osborn Hill Elementary School, as detailed in RFQ #2020-60, in an amount not to exceed $20,940.00.
Selectwoman Lefkowitz made a motion to approve the item. Selectman Flynn seconded the motion.
Selectman Flynn asked Mr. Baldwin if the contract had been reviewed. Mr. Baldwin confirmed that the contract had been reviewed and vetted. Mr. Foley confirmed that the bonds are secured, but they cannot be put in place until the contract is awarded. Mr. Foley said his department follows up on all bond documents
The motion carried unanimously.
10) PURCHASING DIRECTOR To hear, consider and authorize the Purchasing Authority to enter into the proposed contract with Giacobbe Construction, LLC. to provide all labor, materials, equipment and all else necessary for the supply and install of interior door/window security panels in multiple Fairfield Public School facilities, as detailed in bid #2020-30R2, in an amount not to exceed $144,545.00.
Selectwoman Lefkowitz made a motion to waive the reading of all items for the rest of the meeting. Selectman Flynn seconded the motion. The motion carried unanimously.
Selectwoman Lefkowitz made a motion to approve item 10. Selectman Flynn seconded the motion.
Board of Selectmen March 16, 2020 Page 5
Mr. Baldwin confirmed that he had reviewed all of the contracts for the items on the agenda. Mr. Foley also told the board that all the bonds and licenses for all of the contracts on the agenda had been validated as well and he keeps a checklist of this. The motion carried unanimously.
11) PURCHASING DIRECTOR To hear, consider and authorize the Purchasing Authority to enter into the proposed contract with Micdon, LLC. to provide all labor, materials, equipment and all else necessary to perform tree removal services for the Town of Fairfield, as detailed in bid #2020-57, in an amount not to exceed $38,000.00.
Selectwoman Lefkowitz made a motion to approve items 11-15 at the same time, since she said proper procedures have been put in place by both the Town Attorney and the Purchasing Director. Selectman Flynn seconded the motion.
Selectman Flynn asked if all items were within the budget. Mr. Foley said they were within the budget. Mr. Flynn referred to item 15 and asked what was going to happen to the current compactors at the transfer station. Brian Carey, Conservation Director/Interim DPW Director, said that Reaction Distributing would take them and gave the town a $20,000 credit.
The motion to approve items 11-15 carried unanimously.
12) PURCHASING DIRECTOR To hear, consider and authorize the Purchasing Authority to enter into the proposed contract with J. A Rosa Construction, LLC. to provide all labor, materials, equipment and all else necessary for the replacement of the elevator at the Fairfield Woods Branch Library, as detailed in bid #2020-19, in an amount not to exceed $278,803.00.
13) PURCHASING DIRECTOR To hear, consider and authorize the Purchasing Authority to enter into proposed sales agreement(s) with Santa Buckley Energy, Inc. for fiscal year 2021 for the supply and delivery unleaded gasoline [87 Octane and 93 Octane] to the Town of Fairfield’s various gasoline storage tanks, as detailed in Bid #2020-61, in an amount not to exceed $300,240.00.
14) PURCHASING DIRECTOR To hear, consider and authorize the Purchasing Authority to enter into proposed sales agreement(s) with Standard Oil of Connecticut, Inc. for fiscal year 2021 for the supply and delivery ultra low sulfur diesel [ULSD] fuel to the Town of Fairfield’s various diesel storage tanks, as detailed in Bid #2020-68, in an amount not to exceed $451,738.00.
15) PURCHASING DIRECTOR To hear, consider and authorize the Purchasing Authority to enter into the proposed contract with Reaction Distributing, Inc. to provide all labor, materials, equipment and all else necessary for the replacement of the two (2) trash compactors at the Town’s Transfer Station facility, as detailed in bid #2020-18, in an amount not to exceed $353,014.00. Board of Selectmen March 16, 2020 Page 6
16) To consider and act upon tax refunds as recommended by the Tax Collector in the amount of $62,737.39 Selectwoman Lefkowitz made a motion to approve item 16 for refunds in the amount of $62,737.39. Selectman Flynn seconded the motion which carried unanimously.
17) TOWN ATTORNEY Private Executive Session – Pending Litigation - Rilling vs. Town of Fairfield
Selectman Flynn made a motion to enter into Private Executive Session at 2:40 pm. Selectwoman Lefkowitz seconded the motion.
Selectman Flynn made a motion to come out of Private Executive Session at 2:58 pm. Selectwoman Lefkowitz seconded the motion.
Selectwoman Lefkowitz made a motion to proceed pursuant to the recommendation of the Town Attorney regarding pending litigation of Rilling vs. Town of Fairfield. Selectman Flynn seconded the motion which carried unanimously.
18) ADJOURN Selectwoman Lefkowitz made a motion to adjourn the meeting at 3 pm. First Selectwoman Kupchick seconded the motion which carried unanimously.
Respectfully submitted,
Pru O’Brien Recording Secretary MEMBERS OF THE PUBLIC: IN LIGHT OF COVID-19, AND PURSUANT TO EXECUTIVE ORDER 7B, THE TOWN IS CONDUCTING THIS MEETING VIA TELECONFERENCE ONLY.
To listen to this meeting:
Call: 667-776-9044
Please Note:
You will not be heard by the board members and there will be no public comment. Back-up documents relating to the agenda items can be found at https://fairfieldct.org/bos/agendas.
BOARD OF SELECTMEN SPECIAL MEETING DRAFT MINUTES Monday, April 6, 2020
A special meeting via phone of the Board of Selectmen was held at 2:00 p.m. on Monday, April 6, 2020 in Fairfield, Connecticut.
The audio recording can be found here: https://www.youtube.com/watch?v=BnOVldnRj3E
Members Present: First Selectwoman Brenda L. Kupchick, Selectman Thomas M. Flynn, Selectwoman Nancy E. Lefkowitz Others Present: Director of Purchasing Gerald Foley, Chief Administrative Officer Tom Bremer, Conservation Director/Interim DPW Director Brian Carey, Town Attorney Jim Baldwin, Fire Chief Denis McCarthy, Tax Collector David Kluczwski, Police Chief Chris Lyddy and Deputy Police Chief Don Smith
1) CALL TO ORDER First Selectwoman Kupchick called the meeting to order at 2:06 pm.
2) PLEDGE OF ALLEGIANCE First Selectwoman Kupchick led the Pledge of Allegiance.
3) TAX COLLECTOR To hear, consider and approve an abatement of taxes for a portion of the 2018 Grand List taxes due for #s 21-23 and #s 63-65 Durrell Drive in the total amount of $6,333.81
Selectwoman Lefkowitz motioned to approve Item 3. Selectman Flynn seconded the motion. The motion carried unanimously.
4) ACTING DPW DIRECTOR (Requires RTM Approval) To hear, consider and act upon the following resolution as recommended by the Acting Director of Public Works:
“RESOLVED, that in accordance with a recommendation from the Acting Director of Public Works, in consideration of $1.00, the Town grant to Aquarion Water Company of Connecticut a perpetual easement over property owned by John J. Mitnick, Judith A. Mitnick, Maryanne E. Mitnick and the Town of Fairfield Properties at #57 Beaumont Place and #3 Rugby Road, Fairfield, Connecticut” (said easement being shown and designated on certain survey entitled, “Map Showing Easements to Aquarion Water Company from John J. Mitnick, Judith A. Mitnick, Maryanne E. Mitnick and The Town of Fairfield Properties at #57 Beaumont Place and #3 Rugby Road, Fairfield, Connecticut” and prepared by Luchs Consulting Engineers, LLC); and FURTHER RESOLVED, that the First Selectwoman be, and hereby is, authorized to execute on behalf of the Town such documents as may be necessary to effectuate this resolution.”
Selectwoman Lefkowitz motioned to waive the reading of the items. Selectman Flynn seconded the motion. Selectman Flynn mentioned that since this meeting was being held on the phone it would be best to read through the items.
Brian Carey explained why Aquarion Water Company will need the easement between #57 Beaumont Place to #3 Rugby Road. Selectwoman Lefkowitz emphasized for any member of the public on the call that the items on the agenda have been discussed previously and are not new to the budget. Mr. Carey assured the Board that the neighbors are aware of the project. Selectman Flynn asked the Town Attorney if all contracts had been reviewed and approved to which Mr. Baldwin replied that all contracts had been reviewed and vetted by Town Counsel.
Selectwoman Lefkowitz motioned to approve Item #4. Selectman Flynn seconded the motion which carried unanimously.
First Selectwoman Kupchick stated that she wanted to save time by approving items 5,6,7,8 & 9 together. Selectman Flynn said he wanted to be sure that all of the contracts involved had been reviewed and vetted. He said the projects have already been approved and are part of the budget, but he wanted to be sure the Town Attorney had reviewed the contracts. Mr. Baldwin explained that all items before the Board have been vetted and approved by Counsel. He said items 7, 8 and 9 need approval of items 5 and 6 bonding resolutions.
5) FINANCE DEPARTMENT (Requires BOF and RTM approval) To hear, consider and act upon the following Bond Resolution entitled, “A Resolution Appropriating $6,245,000 for the costs associated with the construction of the Easton Turnpike Pump Station and Force Main Replacement and authorizing the issuance of bonds to finance such appropriation” consisting of three pages, a copy of which is attached hereto.
Selectman Flynn motioned to approve Item 5 and Selectwoman Lefkowitz seconded. The motion carried unanimously.
6) FINANCE DEPARTMENT (Requires BOF and RTM approval) To hear, consider and act upon the following Bond Resolution entitled, “Supplemental Resolution” consisting of one page, a copy of which is attached hereto, stipulating that the debt service on the Easton Turnpike Pump Station and Force Main Replacement Bonds as it becomes due shall be paid by the WPCA from its own funds and the obligation of the WPCA shall be set forth in a memorandum of understanding with the Town satisfactory to the First Selectwoman.
Selectwoman Lefkowitz motioned to approve Item 6 and Selectman Flynn seconded. The motion carried unanimously.
7) ACTING DPW DIRECTOR To hear, consider and authorize the Purchasing Authority to enter into the proposed contract with Kovacs Construction Corporation, Oxford, CT for the Pump Station Replacement at the Easton Pump Station to provide all labor, equipment, and all else necessary to perform the Force Main Replacement at the Easton Turnpike Pump Station as detailed in the bid #2020-51 [Contract #1] in an amount not to exceed $3,359,490.00, subject to bond approval by Board of Finance and RTM
Selectwoman Lefkowitz motioned to approve Item 7 and Selectman Flynn seconded. The motion carried unanimously.
8) ACTING DPW DIRECTOR To hear, consider and authorize the Purchasing Authority to enter into the proposed contract with True Blue Environmental, Wallingford, CT for the Force Main Replacement at the Easton Pump Station to provide all labor, equipment, and all else necessary to perform the Pump Station at the Easton Turnpike Pump Station as detailed in the bid #2020-51 [Contract #2] in an amount not to exceed $1,999,382.00, subject to bond approval by Board of Finance and RTM
Selectwoman Lefkowitz motioned to approve Item 8 and Selectman Flynn seconded. The motion carried unanimously.
9) ACTING DPW DIRECTOR To hear, consider and authorize the Purchasing Authority to execute an amendment with Wright Pierce for Construction Administration services for the Force Main Replacement and the Replacement of Easton Pump Station projects [ bid #2020-51 (Contract #1 and Contract #2)] in an amount not to exceed $349,700.00, subject to bond approval by Board of Finance and RTM
Selectwoman Lefkowitz motioned to approve Item 9 and Selectman Flynn seconded. The motion carried unanimously.
10) POLICE CHIEF To hear, consider and authorize the Purchasing Authority to enter into the proposed contract with Silver Petrucelli & Associates Inc., for Architectural Design Services for the construction of the new Combined Emergency Communication Center (ECC), [ per RFP #2020-32], in an amount not to exceed $52,200.00. Funding for this contract is available in account # 22804150 57000 ECC19
Selectwoman Lefkowitz motioned to approve Item 10 and Selectman Flynn seconded the motion.
Selectman Flynn asked if the budget had already been approved for this amount. Mr. Baldwin confirmed that it is the same amount that had been approved, but it was a different location. First Selectwoman Kupchick stated that this has been needed for a long time and will save the town money in the end.
The motion carried unanimously.
11) PURCHASING AUTHORITY/TAX ASSESSOR To hear, consider and authorize the Purchasing Authority to enter into the proposed contract with MetroCOG for April, 2020 aerial flyover being performed by Pictometry International Corporation to provide all labor, equipment, and all else necessary for a Spring 2020 aerial flyover event in an amount not to exceed $17,604.77. Funding for this contract is available in account # 01003050-53200
Selectwoman Lefkowitz motioned to approve Item 11 and Selectman Flynn seconded the motion.
Selectwoman Lefkowitz asked that the item be explained a little more. Mr. Baldwin stated that this is through the Greater Bridgeport Regional Planning Agency for municipalities to use for the reassessment. He said funding is already included in the Tax Assessor’s budget.
The motion carried unanimously.
12) ACTING DPW DIRECTOR To hear, consider and authorize the Purchasing Authority to enter into the proposed contract with Cisco LLC, New Haven, CT for soil remediation services at: Site #3 – Osborn Hill Elementary School; Site #4 – Mill Hill Elementary School; Site #5 – Sunset Avenue; Site #6 – Old Dam Road Tennis Facility and Site #7 - Southport Beach to provide all labor, equipment, and all else necessary to perform the soil remediation services at these sites as detailed in the bid #2020-65, for a total amount not to exceed $240,599.75 with additional authority to execute change orders to said contract in an amount not to exceed $50,000.00 (combined total amount not to exceed $290,599.75). Funding for this contract is available in account # 22809010-57000-REMED
Selectman Flynn motioned to approve Item 12 and Selectwoman Lefkowitz seconded.
First Selectwoman said she wanted this item on the agenda so the work can be done while the public are not at these sites. Selectman Flynn agreed, but asked if the BOF needed to move additional money into the account or is the funding the original amount that was already approved. Mr. Bremer stated that this is part of the money that was moved over by the BOF. Mr. Carey confirmed this also. Mr. Baldwin confirmed that all the vendors have been vetted and the bonds will be in place once contract is assigned.
The motion carried unanimously. 13) To consider and act upon tax refunds as recommended by the Tax Collector in the amount of $56,410.83 Selectwoman Lefkowitz motioned to approve Item 13 and Selectman Flynn seconded. The motion carried unanimously.
14) UPDATE ON TOWN’S COVID-19 RESPONSE First Selectwoman went through all the procedures that have been put in place since the Town’s Emergency Operations Committee was formed in March. She said as of now, the amount of COVID cases in Town has increased to 81 with four deaths. First Selectwoman Kupchick said the peak is expected on or around April 15, 2020. She said a COVID-19 Relief Fund has been set up with the Town’s Social Services Department and Operation Hope to accept donations. Selectwoman Lefkowitz thanked First Selectwoman Kupchick for all the work she and the emergency team have been doing for the Town. Selectman Flynn agreed. First Selectwoman Kupchick told the Board that Chief McCarthy has been an amazing Emergency Management Director during this crisis. She also thanked Health Director Sands Cleary and the Health Department.
First Selectwoman Kupchick reiterated that we are all in this together and everyone in the community needs to follow the procedures put in place by the Town. Chief McCarthy also spoke about the procedures and the quick action of Mr. Cleary who had organized the first mitigation team for the Town in February. He said Community and Economic Development Director Mark Barnhart is working with the grocery stores in Town to be sure they are stocked with necessities. He said the Town’s priorities are reducing transmission, maintaining emergency services, continuing support services to the “at risk” population, and the continued operation of senior services and many other functions in the Town. Selectwoman Lefkowitz asked if someone lived on the beach if they were permitted to walk on the beach. Chief McCarthy told her the beach is closed and the police will be enforcing the enclosure. Selectwoman Lefkowitz also mentioned that some people are having difficulty without knowing when this crisis will end and what will happen when the public are allowed to go out again.
The Chief went over statistics from the 1918 pandemic. He stated everyone needs to be very careful getting back to normalcy to avoid a resurgence noting it will be one step at a time. First Selectwoman Kupchick also stated that all activities in May have been canceled. Selectman Flynn mentioned that not only is this a health crisis, but also a financial crisis. He said it is important that the budget process does go forward. He said he was concerned about the current operating budget and the financial pressures on residents.
15) ADJOURN Selectman Flynn motioned to adjourn the meeting at 3:18 pm. Selectwoman Lefkowitz seconded the motion which carried unanimously.
Respectfully submitted,
Pru O’Brien Recording Secretary
Attachment for Item #5:
A RESOLUTION APPROPRIATING $6,245,000 FOR THE COSTS ASSOCIATED WITH CONSTRUCTION OF THE EASTON TURNPIKE PUMP STATION AND FORCE MAIN REPLACEMENT AND AUTHORIZING THE ISSUANCE OF BONDS TO FINANCE SUCH APPROPRIATION
RESOLVED:
1. As recommended by the Board of Finance and the Board of Selectmen, the Town of Fairfield hereby appropriates the sum of Six Million Two Hundred Forty-Five Thousand and 00/100 Dollars ($6,245,000) for the costs associated with the construction of the Easton Turnpike Pump Station and Force Main Replacement which costs include but are not limited to costs of materials, construction, equipment, site work, fixtures, furniture, design, architectural engineering, specialty consultants, environmental, oversight, finance and other costs and expenses that are related thereto (the “Project”).
2. To finance such appropriation and in lieu of a tax therefor, and as recommended by the Board of Finance and the Board of Selectmen, the Town of Fairfield may borrow a sum not to exceed Six Million Two Hundred Forty-Five Thousand and 00/100 Dollars ($6,245,000) and issue its general obligation bonds/bond anticipation notes for such indebtedness under its corporate name and seal and upon the full faith and credit of the Town in an amount not to exceed said sum for the purpose of financing the appropriation for the Project. 3. The Board of Selectmen, the Treasurer and the Fiscal Officer of the Town are hereby appointed a committee (the “Committee”) with full power and authority to cause said bonds to be sold, issued and delivered; to determine their form and terms, including provision for redemption prior to maturity; to determine the aggregate principal amount thereof within the amount hereby authorized and the denominations and maturities thereof; to fix the time of issue of each series thereof and the rate or rates of interest thereon as herein provided; to determine whether the interest rate on any series will be fixed or variable and to determine the method by which the variable rate will be determined, the terms of conversion, if any, from one mode to another or from fixed to variable; to set whatever other terms of the bonds they deem necessary, desirable or appropriate; to designate the bank or trust company to certify the issuance thereof and to act as transfer agent, paying agent and as registrar for the bonds, and to designate bond counsel. The Committee shall have all appropriate powers under the Connecticut General Statutes, including Chapter 748 (Registered Public Obligations Act) and Chapter 109 (Municipal Bond Issues) to issue, sell and deliver the bonds and, further, shall have full power and authority to do all that is required under the Internal Revenue Code of 1986, as amended, and under rules of the Securities and Exchange Commission, and other applicable laws and regulations of the United States, to provide for issuance of the bonds in tax exempt form and to meet all requirements which are or may become necessary in and subsequent to the issuance and delivery of the bonds in order that the interest on the bonds be and remain exempt from Federal income taxes, including, without limitation, to covenant and agree to restriction on investment yield of bond proceeds, rebate of arbitrage earnings, expenditure of proceeds within required time limitations, the filing of information reports as and when required, and the execution of Continuing Disclosure Agreements for the benefit of the holders of the bonds and notes.
4. The First Selectwoman and Treasurer or Fiscal Officer, on behalf of the Town, shall execute and deliver such bond purchase agreements, reimbursement agreements, line of credit agreement, credit facilities, remarketing, standby marketing agreements, standby bond purchase agreements, and any other commercially necessary or appropriate agreements which the Committee determines are necessary, appropriate or desirable in connection with or incidental to the sale and issuance of bonds, and if the Committee determines that it is necessary, appropriate, or desirable, the obligations under such agreements shall be secured by the Town’s full faith and credit.
5. The First Selectwoman and Treasurer or Fiscal Officer shall execute on the Town’s behalf such interest rate swap agreements or similar agreements related to the bonds for the purpose of managing interest rate risk which the Committee determines are necessary, appropriate or desirable in connection with or incidental to the carrying or selling and issuance of the bonds, and if the Committee determines that it is necessary, appropriate or desirable, the obligations under such interest rate swap agreements shall be secured by the Town’s full faith and credit.
6. The bonds may be designated "Public Improvement Bonds of the Town of Fairfield", series of the year of their issuance and may be issued in one or more series, and may be consolidated as part of the same issue with other bonds of the Town; shall be in serial form maturing in not more than twenty (20) annual installments of principal, the first installment to mature not later than three years from the date of issue and the last installment to mature not later than twenty (20) years from the date of issuance or as otherwise provided by statute. The bonds may be sold at an aggregate sales price of not less than par and accrued interest at public sale upon invitation for bids to the responsible bidder submitting the bid resulting in the lowest true interest cost to the Town, provided that nothing herein shall prevent the Town from rejecting all bids submitted in response to any one invitation for bids and the right to so reject all bids is hereby reserved, and further provided that the Committee may sell the bonds on a negotiated basis, as provided by statute. Interest on the bonds shall be payable semiannually or annually. The bonds shall be signed on behalf of the Town by at least a majority of the Board of Selectmen and the Treasurer, and shall bear the seal of the Town. The signing, sealing and certification of the bonds may be by facsimile as provided by statute.
7. The Committee is further authorized to make temporary borrowings as authorized by the General Statutes and to issue temporary notes of the Town in anticipation of the receipt of proceeds from the sale of the bonds to be issued pursuant to this resolution. Such notes shall be issued and renewed at such time and with such maturities, requirements and limitations as provided by the Connecticut General Statutes. Notes evidencing such borrowings shall be signed by the First Selectwoman and Treasurer or Fiscal Officer, have the seal of the Town affixed, which signing and sealing may be by facsimile as provided by statute, be certified by and payable at a bank or trust company incorporated under the laws of this or any other state, or of the United States, be approved as to their legality by bond counsel, and may be consolidated with the issuance of other Town bond anticipation notes. The Committee shall determine the date, maturity, interest rates, form and manner of sale, including negotiated sale, and other details of said notes consistent with the provisions of this resolution and the Connecticut General Statutes and shall have all powers and authority as set forth above in connection with the issuance of bonds and especially with respect to compliance with the requirements of the Internal Revenue Code of 1986, as amended, and regulations thereunder in order to obtain and maintain issuance of the notes in tax exempt form.
8. Pursuant to Section 1.150-2, as amended, of the Federal Income Tax Regulations the Town hereby declares its official intent to reimburse expenditures (if any) paid for the Project from its General or Capital Funds, such reimbursement to be made from the proceeds of the sale of bonds and notes authorized herein and in accordance with the time limitations and other requirements of said regulations.
9. The First Selectwoman, Fiscal Officer and Town Treasurer are hereby authorized, on behalf of the Town, to enter into agreements or otherwise covenant for the benefit of bondholders to provide information on an annual or other periodic basis to the Municipal Securities Rulemaking Board (the “MSRB”) and to provide notices to the MSRB of material events as enumerated in Securities and Exchange Commission Exchange Act Rule 15c2-12, as amended, as may be necessary, appropriate or desirable to effect the sale of the bonds and notes authorized by this resolution.
10. The Committee is hereby authorized to take all action necessary and proper for the sale, issuance and delivery of the bonds and notes in accordance with the provisions of the Connecticut General Statutes and the laws of the United States. The First Selectwoman is authorized to negotiate and enter into grant agreements on behalf of the Town to fund the Project and to accept on behalf of the Town any grant to fund the Project.
The First Selectwoman and other Town officials are authorized to seek grants and other contributions for the costs of the Project and take all such actions necessary or appropriate to obtain such grants and other contributions including execution and delivery of contracts related to such grants. Any such grants or contribution received prior to the issuance of the Bonds authorized herein shall be applied to the costs of the Project or to pay at maturity the principal of any outstanding bond anticipation notes issued pursuant this resolution and shall reduce the amount of the Bonds that can be issued pursuant to this resolution. If such grants and contributions are received after the issuance of the Bonds, they shall be applied to pay the principal on the Bonds or as otherwise authorized by the Board of Selectmen, Board of Finance and Representative Town Meeting provided such application does not adversely affect the tax exempt status of the Bonds or the Town’s receipt of such grant or contribution.
Attachment for Item #6:
SUPPLEMENTAL RESOLUTION WHEREAS, the Town of Fairfield (the “Town”) has adopted at the request of the Water Pollution Control Authority (“WPCA”) a Resolution entitled “A Resolution Appropriating $6,245,000 for the Costs Associated with the Construction of the Easton Turnpike Pump Station and Force Main Replacement and Authorizing the Issuance of Bonds to Finance such Appropriation” (the “Resolution”); and WHEREAS, the Resolution appropriated $6,245,000 for costs associated with the construction of the Easton Turnpike Pump Station and Force Main Replacement (the “Project”) and authorized the issuance of bonds (the “Bonds”); and WHEREAS, while the Town is liable for the debt service on the Bonds, for internal accounting purposes, it is appropriate that the costs of the Project including debt service on the Bonds (the “Costs”) be allocated to the WPCA; and WHEREAS, the Town’s WPCA has agreed to pay for the costs of the Project and the debt service on the bonds authorized by the Resolution (the “Bonds”). RESOLVED, That the debt service on the Bonds as it becomes due shall be paid by the WPCA from its own funds and the obligation of the WPCA shall be set forth in a memorandum of understanding with the Town satisfactory to the First Selectwoman.
MEMBERS OF THE PUBLIC: IN LIGHT OF COVID-19, AND PURSUANT TO EXECUTIVE ORDER 7B, THE TOWN IS CONDUCTING THIS MEETING VIA TELECONFERENCE ONLY.
The best ways to listen: FairTV’s cable channel (channel 79 for Fairfield Cablevision customers and 6010 for Frontier Cable customers) FairTV’s website, https://fairfieldct.org/fairtv/government You can also listen by phone: 667-776-9044
Please Note: If you call to listen you will not be heard by the board members and there will be no live public comment. The public is encouraged to send their comments before or after the meeting to the following email: [email protected] As you would in a public meeting, please include your name and address with your comment. All comments received and verified will be included in the minutes with your name and home address, but your email address will be excluded. Back-up documents relating to the agenda items can be found at https://fairfieldct.org/bos/agendas.
BOARD OF SELECTMEN SPECIAL MEETING Monday, April 27, 2020
A special virtual meeting of the Board of Selectmen was held at 2:00 p.m. on Monday, April 27, 2020 in Fairfield, Connecticut.
Audio Recording of this meeting: https://www.youtube.com/watch?v=6G068Q5OqrU
MEMBERS PRESENT: First Selectwoman Brenda L. Kupchick, Selectman Thomas M. Flynn, Selectwoman Nancy E. Lefkowitz OTHERS PRESENT: Engineering Manager Bill Hurley, Director of Purchasing Gerald Foley, Mill Hill School Building Committee Chair Tom Quinn, Colliers’ Mark Schweitzer (for Mill Hill Item), Town Attorney Jim Baldwin, Fire Chief Denis McCarthy, Attorney Rick Aiken, FairTV Commission Chair Stu Strelzer, FairTV Manager Gerry Speno, FairTV, meeting host Dave Kelley
DRAFT MINUTES
1) CALL TO ORDER First Selectwoman Brenda Kupchick called the special virtual meeting to order at 2:01 pm. First Selectwoman Kupchick noted that there would be no live public comment, but the public can send their name, home address and comments to the [email protected].
2) PLEDGE OF ALLEGIANCE First Selectwoman Kupchick led the Pledge of Allegiance.
3) FAIRTV COMMISSION (Requires BOF and RTM Approval) To consider and act upon the following resolution as recommended by the FairTV Commission: “RESOLVED, that pursuant to Fairfield Code § 22-13, the FairTV Commission is authorized to submit grant requests to the Cable Advisory Council of Area 2 under the auspices of the Connecticut Public Utilities Regulatory Authority; and WHEREAS, the FairTV Commission submitted a $81,963.45 grant request to Public Educational and Governmental Programming and Education Technology Investment Account (PEGPETIA) Grant Program for the purchase of certain equipment and related services, attached hereto as Exhibit A; and
NOW, THEREFORE BE IT RESOLVED, that Brenda L. Kupchick, First Selectwoman of the Town of Fairfield, is duly authorized to enter into and sign contracts on behalf of the Town of Fairfield with the PEGPETIA Grant Program for the purpose of obtaining said grant funding; and
FURTHER RESOLVED, that the First Selectwoman is hereby authorized to accept said grant on behalf of the FairTV Commission, to provide such additional information and execute such other documents as may be required in connection with said grant, to execute any amendments, rescissions, and revisions thereto, and to act as the authorized representative of the Town of Fairfield.
Selectwoman Lefkowitz made a motion to approve Item 3. Selectman Flynn seconded the motion.
FairTV Manager Gerry Speno stated that this grant will replace outdated equipment and several other components which are all listed in the backup materials for this meeting. Mr. Speno said there is no expense to the Town now or in the long term. He said all items purchased and labor performed by vendors are covered in the grant.
The motion carried unanimously.
4) ENGINEERING MANAGER (Requires BOF and RTM Approval) To hear, consider and act upon the following resolution as recommended by the Engineering Manager:
WHEREAS, on February 25, 2019 the Town of Fairfield RTM approved the $200,000 in non-recurring capital to fund design project costs associated with Grasmere Neighborhood Pedestrian Improvements project; and
WHEREAS, on March 20, 2020 the Town of Fairfield received the State of Connecticut Department of Transportation “Commitment to fund” letter approving the LOTCIP (Local Transportation Capital Improvement Program) application in the amount of $2,147,800 for the Grasmere Neighborhood Pedestrian Improvements Project; and
WHEREAS, the acceptance of a $2,147,800 Local Transportation Capital Improvement Program (LOTCIP) grant to fund project costs associated with the Grasmere Neighborhood Pedestrian Improvements Project of which one hundred percent of said project costs are paid by the State prior to construction, based on portion of contract bid by said grant and appropriated $2,147,800 for said project costs; and
NOW, THEREFORE BE IT RESOLVED, that Brenda L. Kupchick, First Selectwoman, be and hereby is, authorized to accept and sign any agreements between the Town of Fairfield and the federal government or the State of Connecticut related to and any additional Local Transportation Capital Improvement Program (LOTCIP) grant funding associated with the Kings Highway Pedestrian Improvements Project.
Selectwoman Lefkowitz made a motion to approve Item 4. Selectman Flynn seconded the motion.
Engineering Manager Bill Hurley noted that the following words in the last paragraph of Item 4, Kings Highway Pedestrian Improvements Project, should be changed to reflect the current name of the project which is Grasmere Neighborhood Pedestrian Improvements Project. Town Attorney Jim Baldwin and Selectwoman Lefkowitz agreed that a motion should be made to make the change in Item 4.
Selectwoman Lefkowitz made an amendment to replace wording in the last sentence in Item 4 to state Local Transportation Capital Improvement Program (LOTCIP) grant funding associated with the Grasmere Neighborhood Pedestrian Improvements Project. Selectman Flynn seconded the amendment which carried unanimously.
Mr. Hurley stated that the project was based on a road safety audit and various meetings with neighborhoods in the area. He said there will be newer and wider sidewalks that will be ADA compliant, minor drainage work and new walking signals. He said the area consists of the Post Road at Shoreham Village Road to Grasmere to Ardmore. Mr. Hurley told Selectman Flynn that no money will be expended by the Town upfront. Attorney Baldwin said that once a bid is accepted, Mr. Hurley will come back to the BOS to have the contract approved and the State will then give the grant funds to the Town. Mr. Hurley told Selectwoman Lefkowitz that this should take 8-14 months.
The motion, as amended, carried unanimously.
5) ENGINEERING MANAGER (requires BOF and RTM approval) To hear, consider and act upon the following resolution as recommend by the Engineering Manager:
WHEREAS, on March 17, 2020 the Town of Westport approved the acceptance of a Federal Local Bridge Program grant to fund design project costs associated with the Kings Highway West (Greens Farms Road) and Wakeman Lane (Old Road) Bridges shared with the Town of Fairfield; and
WHEREAS, per State and Town Agreement, the cost of design for the bridge replacement/rehabilitation would receive 80% reimbursement from federal aid with the remaining 20% from state funds; and
WHEREAS, the cost of rights of way activities and the cost of the construction phase (after final design plans are completed) would receive 80% reimbursement from federal aid and the remaining 20% from local funds. (Resulting in 10% from the Town of Westport and 10% from the Town of Fairfield based on state statute and prior agreements); and
NOW, THEREFORE BE IT RESOLVED, that Brenda L. Kupchick, First Selectwoman, be and hereby is, authorized to accept and sign any agreements between the Town of Fairfield and the Town of Westport, the federal government or the State of Connecticut related to and any additional Federal Local Bridge Program grant funding associated with the Kings Highway West (Greens Farms Road) and Wakeman Lane (Old Road) Bridge Projects.
Selectwoman Lefkowitz made a motion to approve Item 5. Selectman Flynn seconded the motion.
Mr. Hurley said this is a pilot project with the State and the State is committed to do the design with the DOT. He said Westport and Fairfield will combine costs with the Federal Government. He said the design phase could take up to five years, but the state will narrow it down to 18-24 months with a pre-approved design firm. He said the cost could be anywhere from $250K-$350K which will come from the state/federal government. Mr. Hurley said he would need to come back Town bodies for approval of the cost of right of ways. He said the federal government would cover 80% of this project and then Westport and Fairfield would be responsible for the remaining amount which is 10% from each Town. Mr. Hurley said this project was on the waterfall chart for 2023, but was moved up.
The motion carried unanimously.
6) PURCHASING DIRECTOR To hear, consider and authorize the Purchasing Authority to enter into the proposed contract with Van Zelm Haywood & Shadford, Inc for Commissioning Agent Services for the Mill Hill Elementary School additions and improvement project, [ per RFP #2020-22], in an amount not to exceed $57,975.00. Funding for this contract is available in account # 25403030-53300
Selectwoman Lefkowitz made a motion to approve Item 6. Selectman Flynn seconded the motion. Purchasing Director Gerald Foley explained that the commissioning agent services work with members of the construction team to develop, coordinate and execute the plan of system performances in the building. He said everything is documented for the Town. Mill Hill Building Committee Chair Tom Quinn added that the commissioning agent also makes sure there are training manuals for all systems. Mr. Foley told the Board that this is not the first time the Town has used this kind of service and that the costs are within the budget. Attorney Baldwin said he had reviewed the contract.
The motion carried unanimously.
7) To consider and act upon tax refunds as recommended by the Tax Collector in the amount of $35,928.42
Selectwoman Lefkowitz made a motion to approve Item 7. Selectman Flynn seconded the motion.
Both Selectwoman Lefkowitz and Selectman Flynn reviewed the backup.
The motion carried unanimously.
8) To hear an update on COVID-19 First Selectwoman Kupchick told the Board she held a press conference on 4/23/20 with Fire Chief McCarthy and Health Director Cleary. She said she discussed the opening of beaches and open spaces for passive recreation only and that these locations would be restricted to Fairfield residents only. She also said that beach stickers will be required as of May 1, 2020; there will be limited parking at Jennings to prevent large crowds; Lake Mohegan will also be re-opened and all safety guidelines will apply; and playgrounds and parks may not open at the same time. She said final details will be announced at another press conference on Wednesday, April 29, 2020, that will be followed by an e-newsletter.
9) To hear an update on the fill pile First Selectwoman Kupchick told the Board that although COVID-19 has been leading discussions, the fill pile investigation and remediation is still a priority. She said the BOF had originally approved $1.8 million for the fill pile related costs. She said $1.6 million has been encumbered to date for testing, cleanup, consulting and legal fees. She said the environmental attorney submitted remediation protocols to DEEP in an email with a “read receipt” request on 4/16/20 that was opened last week by DEEP. First Selectwoman Kupchick said she will request $650,000 for seven sites still awaiting approval from DEEP and the EPA. She said she will request $400,000 for fill pile testing from this year’s surplus funds.
10) TOWN ATTORNEY Attorney Baldwin stated for the record that Attorney Rick Aiken will be joining this call in reference to worker’s compensation discussions in Private Executive Session.
Selectwoman Lefkowitz made a motion to go into Executive Session at 2:55 pm. Selectman Flynn seconded the motion which carried unanimously.
a) Private Executive Session – Worker’s Comp - MacNamara b) Private Executive Session – Worker’s Comp - Durette
Selectwoman Lefkowitz made a motion to come out of Private Executive Session at 3:27 pm. Selectman Flynn seconded the motion which carried unanimously.
Selectman Flynn made a motion to accept Attorney Aiken’s recommendations for both items. Selectwoman Lefkowitz seconded the motion which carried unanimously.
11) ADJOURN Selectwoman Lefkowitz made a motion to adjourn the meeting at 3:30 pm. Selectman Flynn seconded the motion which carried unanimously.
Respectfully submitted,
Pru O’Brien Recording Secretary Audio Recording of Meeting: https://www.youtube.com/watch?v=BkMJAPvhUN0
MEMBERS OF THE PUBLIC: IN LIGHT OF COVID-19, AND PURSUANT TO EXECUTIVE ORDER 7B, THE TOWN IS CONDUCTING THIS MEETING VIA TELECONFERENCE ONLY.
The best ways to listen: FairTV’s cable channel (channel 79 for Fairfield Cablevision customers and 6010 for Frontier Cable customers) FairTV’s website, https://fairfieldct.org/fairtv/government You can also listen by phone: 667-776-9044
Please Note: If you call to listen you will not be heard by the board members and there will be no live public comment. The public is encouraged to send their comments before or after the meeting to the following email: [email protected]. As you would in a public meeting, please include your name and address with your comment. All comments received and verified will be included in the minutes with your name and home address, but your email address will be excluded. Back-up documents relating to the agenda items can be found at https://fairfieldct.org/bos/agendas.
BOARD OF SELECTMEN SPECIAL MEEITNG DRAFT MINUTES Monday, May 18, 2020
A special virtual meeting of the Board of Selectmen was held at 2:00 p.m. on Monday, May 18, 2020 in Fairfield, Connecticut.
MEMBERS PRESENT: First Selectwoman, Brenda L. Kupchick, Selectman, Thomas M. Flynn, Selectwoman, Nancy E. Lefkowitz OTHERS PRESENT: Dabney Bowen, William M. Burke, Michael L. Feinstein, Walter A. Bickers III, Director of Community and Economic Development Mark Barnhart, Director of Solid Waste and Recycling Mike Zembruski
1) CALL TO ORDER First Selectwoman Kupchick called the meeting to order at 2:00 pm.
2) PLEDGE OF ALLEGIANCE First Selectwoman Kupchick led the Pledge of Allegiance.
The First Selectwoman stated for the record that the meeting was being broadcast on FairTV channel 79 for Cablevision customers and on the FairTV webpage. She said the meeting can also be heard on the phone by dialing 667-776-9044. There is no live public comment, but the First Selectwoman encouraged anyone who had comments to email: [email protected] and include their name and address.
3) RESIGNATION (for information only) Solid Waste and Recycling Commission Dabney Bowen (Independent), 317 Verna Hill Road, term 11/18-11/22 (Resignation Date: May 14, 2020)
4) FIRST SELECTWOMAN REAPPOINTMENT (for information only) Conservation Commision Dabney Bowen (Independent), 317 Verna Hill Road, term 11/19 – 11/24 (to fill alternate vacancy previously held by Milan G. Bull)
Selectwoman Lefkowitz made a motion to change the wording in Item #4 from “Reappointment” to “Appointment”. Selectman Flynn seconded the motion which carried unanimously.
The vote was only to change the agenda item wording as the First Selectwoman already made the appointment of Ms. Bowen to the Conservation Commission. The following public comment was sent via email, per the agenda instructions, to the BOS on May 15, 2020 pertaining to this item:
From: Jane Biagini Date: May 15, 2020 at 8:24:03 AM EDT To: Board of Selectmen
Ladies / Gentleman,
I would like to go on the record as opposing the appointment of Dabney Bowen to the Conservation Commission.
Ms. Bowen's online presence is very indicative of the lack of balance she would bring to the Commission. As a property owner abutting Brett Woods we have had many negative interactions with members of her online community resulting in the Town having to put up physical barriers and signage clearly marking the property lines.
Is there an opportunity to speak in public or document my opposition in writing?
I am available for any questions at (number removed). Thank you kindly for your consideration.
Jane Biagini
5) APPOINTMENTS To hear, consider and act upon the following appointments: a) Fire Commission William M. Burke (D), 245 Unquowa Road, term 11/18 – 11/23 (to fill a vacancy for Thomas R. Bremer who resigned to serve as the First Selectwoman’s CAO)
Selectwoman Lefkowitz made a motion to approve Item 5a. Selectman Flynn seconded the motion which carried unanimously.
b) Golf Commission Michael L. Feinstein (D), 172 High Point Lane, term 4/20 – 4/25 (To fill a vacancy for Ryan W. Scully whose term expired)
Selectwoman Lefkowitz made a motion to approve Item 5b. Selectman Flynn seconded the motion which carried unanimously.
c) Land Acquisition Commission Walter A. Bickers III (R), 75 Forest Avenue, term 11/17 - 11/21 (To fill a vacancy for Robert Daly who passed away) (Moving from alternate member to full member)
Selectwoman Lefkowitz made a motion to approve Item 5c. Selectman Flynn seconded the motion which carried unanimously.
6) ECONOMIC DEVELOPMENT DIRECTOR (Requires RTM Approval) To hear, consider and act upon the following resolution as recommended by the Director of Community and Economic Development:
RESOLVED, that the Program Year 45 (October 1, 2019 – September 30, 2020) Community Development Block Grant (CDBG) Annual Action Plan be and hereby is amended to include a supplemental appropriation of $306,842, to prevent, prepare for and respond to the coronavirus pandemic; and
FURTHER RESOLVED, that Brenda L. Kupchick, First Selectwoman of the Town of Fairfield, be, and hereby is, authorized to execute any and all necessary documents that facilitate the Town’s participation in said CDBG Program.
Selectman Flynn made a motion to approve Item 6. Selectwoman Lefkowitz seconded the motion.
Mr. Barnhart stated this is a grant of federal funds from HUD in addition to the annual CDBG program. He said the extra $306,842 is for pandemic preparedness and response. Mr. Barnhart said the notice of funds available was sent to town agencies and nonprofit partners, applications were sent to him, and his recommendations are attached in the backup documents.
Mr. Barnhart said there was a public hearing and public commentary with no opposition. He said the amounts recommended are the amounts applied for by the organizations. Mr. Barnhart said all requests and organizations meet baseline requirements. He said HUD advised that all funding is only to be used for the pandemic relief and that the funds granted do not duplicate other government funds. He said the amount given to Fairfield is based on a formula that has many factors. Mr. Barnhart said he is confident that procedures are in place as to approving the funding to businesses impacted.
The motion carried unanimously.
7) SOLID WASTE AND RECYCLING DIRECTOR (Requires RTM Approval) To consider and act upon the following resolution as recommended by the Solid Waste and Recycling Director:
“To consider and act upon the attached resolution recommended by the Director of Solid Waste and Recycling between the Town of Fairfield and the South Central Connecticut Regional Water Authority to confirm participation in the regional household waste collection center. (See attached Resolution)”
Selectwoman Lefkowitz made a motion to approve Item 7. Selectman Flynn seconded the motion.
The resolution is attached to the agenda and can be found in the backup documents. Mr. Zembruski explained that this is a three-year renewal of a contract to dispose of hazardous waste and household chemicals which is offered annually to residents of Fairfield.
Selectman Flynn wanted to know the cost to the Town as it was not noted in the resolution. Mr. Zembruski explained that the amount is included in the annual budget for $63,107.
First Selectwoman Kupchick suggested amending the motion to say, “not to exceed the budgeted amount of $63,107”. Selectwoman Lefkowitz made an amendment to add, “approve Item 7, but not to exceed the amount approved in the annual budget”. Selectman Flynn seconded the amendment which carried unanimously. The main motion, as amended, carried 2-1-0, Selectman Flynn voting against.
Selectman Flynn said he could not support the item because there is no dollar amount provided and he is unsure of the cost as it is not written in the contract. He said if the rates are different, then costs could be significantly different. He said he is not finding fault with the actual contract, but just the way it is written.
8) To consider and act upon tax refunds as recommended by the Tax Collector in the amount of $19,254.53
Selectwoman Lefkowitz made a motion to approve Item 8. Selectman Flynn seconded the motion which carried unanimously.
9) To hear an update on COVID-19 and other Town updates First Selectwoman Kupchick said the Town is working with DEEP and the EPA to get approval in place for remediation of polluted fill on seven sites. She said that once approved, the remediation will start this June and take approximately six weeks to complete. First Selectwoman Kupchick said the Town received confirmation from DEEP and EPA to begin the environmental investigation of the fill pile in the DPW yard. She said this work will begin June 1, 2020 and will take several weeks. She added that updates will be available.
First Selectwoman Kupchick said the Town has been under a State of Emergency since March 19, 2020 due to COVID-19. She said the Town will start to reopen on May 20, 2020. She said the Town’s Business Reopening Task Force has been getting suggestions from businesses and making sure they have all the information from the Governor’s Executive Order. First Selectwoman Kupchick said the Governor is delaying the opening of salons until June. She said handbooks for businesses regarding reopening are on the website. First Selectwoman Kupchick said she is asking residents for compliance as there are concerns that people are not wearing masks and being too close to each other. She said she will have another COVID-19 press conference this week. Selectwoman Lefkowitz mentioned that the School’s Superintendent has reopened the discussion regarding graduation. First Selectwoman Kupchick explained that is solely the decision of the education administration and not the Town, but the Town will help if needed. Selectman Flynn said he is receiving emails from residents concerned about the beach opening without restrooms. First Selectwoman Kupchick said that state parks and beaches are using porta johns because they are cleaned by that company. She said Fairfield’s DPW is concerned about the risk of having to clean bathrooms. She said there is a Town emergency management meeting later today and she will let everyone know in her next newsletter about the status of bathrooms being open or not at the beaches. First Selectwoman Kupchick said on the subject of restaurants that do not currently have outdoor dining, Town departments are relaxing permit regulations to allow outdoor dining. Selectwoman Lefkowitz said regarding some residents’ disappointment in not having drive-ins in Town, she said the Town can’t consider events like that yet; when the Town has a better handle on what the community can handle then it will find new ways for residents to gather safely for fun events.
10) ADJOURN First Selectwoman Kupchick made a motion to adjourn the meeting at 3:03 pm. Selectwoman Lefkowitz seconded the motion which carried unanimously.
Respectfully submitted,
Pru O’Brien Recording Secretary
Audio Recording of Meeting: https://www.youtube.com/watch?v=uRXElswXzqI
MEMBERS OF THE PUBLIC: IN LIGHT OF COVID-19, AND PURSUANT TO EXECUTIVE ORDER 7B, THE TOWN IS CONDUCTING THIS MEETING VIA TELECONFERENCE ONLY.
The best ways to listen: FairTV’s cable channel (channel 79 for Fairfield Cablevision customers and 6010 for Frontier Cable customers) FairTV’s website, https://fairfieldct.org/fairtv/government You can also listen by phone: 667-776-9044
Please Note: If you call to listen you will not be heard by the board members and there will be no live public comment. The public is encouraged to send their comments before or after the meeting to the following email: [email protected] As you would in a public meeting, please include your name and address with your comment. All comments received and verified will be included in the minutes with your name and home address, but your email address will be excluded. Back-up documents relating to the agenda items can be found at https://fairfieldct.org/bos/agendas.
BOARD OF SELECTMEN SPECIAL MEETING May 27, 2020 DRAFT MINUTES
A special meeting via teleconference of the Board of Selectmen was held at 4:00 p.m. on Wednesday, May 27, 2020 in Fairfield, Connecticut.
MEMBERS PRESENT: First Selectwoman Brenda L. Kupchick, Selectman Thomas M. Flynn, Selectwoman Nancy E. Lefkowitz OTHERS PRESENT: Town Attorney Jim Baldwin, Attorney Michael Miller
1) CALL TO ORDER The meeting was called to order at 4:01 pm.
2) PLEDGE OF ALLEGIANCE First Selectwoman Kupchick led the Pledge of Allegiance.
3) TOWN ATTORNEY Private Executive Session – Re: Fill Pile Litigation Selectman Flynn made a motion to go into Private Executive Session at 4:02 pm. Selectwoman Lefkowitz seconded the motion which carried unanimously.
Selectwoman Lefkowitz made a motion to come out of Private Executive Session at 4:27 pm. Selectman Flynn seconded the motion which carried unanimously.
Selectman Flynn made a motion to proceed on recommendations of Town Attorney Jim Baldwin. Selectwoman Lefkowitz seconded the motion which carried unanimously.
4) ADJOURN Selectwoman Lefkowitz made a motion to adjourn the meeting at 4:28 pm. Selectman Flynn seconded the motion which carried unanimously.
Respectfully submitted,
Pru O’Brien Recording Secretary
https://www.youtube.com/watch?v=Lk-QK86qtMQ
MEMBERS OF THE PUBLIC: IN LIGHT OF COVID-19, AND PURSUANT TO EXECUTIVE ORDER 7B, THE TOWN IS CONDUCTING THIS MEETING VIA TELECONFERENCE ONLY.
The best ways to listen: FairTV’s cable channel (channel 79 for Fairfield Cablevision customers and 6010 for Frontier Cable customers) FairTV’s website, https://fairfieldct.org/fairtv/government You can also listen by phone: 667-776-9044
Please Note: If you call to listen you will not be heard by the board members and there will be no live public comment. The public is encouraged to send their comments before or after the meeting to the following email: [email protected]. As you would in a public meeting, please include your name and address with your comment. All comments received and verified will be included in the minutes with your name and home address, but your email address will be excluded. Back-up documents relating to the agenda items can be found at https://fairfieldct.org/bos/agendas.
BOARD OF SELECTMEN SPECIAL MEETING Monday, June 1, 2020
A special virtual meeting of the Board of Selectmen was held at 2:00 p.m. on Monday, June 1, 2020 in Fairfield, Connecticut.
MEMBERS PRESENT: First Selectwoman Brenda L. Kupchick, Selectman Thomas M. Flynn, Selectwoman Nancy E. Lefkowitz OTHERS PRESENT: Town Attorney Jim Baldwin, Purchasing Director Gerald Foley, Conservation Director/Interim DPW Director Brian Carey, WPCA Administrator/Inspector, Chris Rogers, Superintendent of Water Pollution Control Facility Bill Norton, Superintendent of Schools Michael Cummings, Executive Director of Finance and Business Services for Fairfield Public Schools Doreen Munsell, Board of Education Chair Christine Vitale, FairTV
DRAFT MINUTES
1) CALL TO ORDER The meeting was called to order at 2:02 pm.
2) PLEDGE OF ALLEGIANCE First Selectwoman Kupchick led the Pledge of Allegiance.
3) PURCHASING AUTHORITY To hear, consider and authorize the Purchasing Authority to enter into the proposed contract with Wright Pierce, for a third-party engineering services concerning the review of the proposed design for the East Trunk Sewer Improvements [per RFP #2020-78], in an amount not to exceed $39,450.00. Funding for this contract is available in account 20213010-57053- 80051
Selectwoman Lefkowitz made a motion to approve Item 3. Selectman Flynn seconded the motion.
Gerald Foley said a proposal was submitted to design the East Trunk Sewer Improvements, but he said the plans came back higher than expected. Mr. Foley said Wright Pierce is a third-party that will look at designs to see if there can be changes made to lower the cost of the project. Brian Carey stated that the original proposal by Cardinal Engineering was funded by a grant. He said this trunk line runs from the Metro Center to Riverside Drive. Mr. Carey said the WPCA fund balance will pay for the third-party review.
The motion carried unanimously.
4) PURCHASING AUTHORITY To hear, consider and authorize the Purchasing Authority to enter into the proposed contract with First Student, for student transportation services [per RFP #2020-33], effective 07/01/2020 through 06/30/2025, pursuant to the pricing schedules outlined in Exhibit A of the contract document
Selectwoman Lefkowitz made a motion to approve Item 4. Selectman Flynn seconded the motion.
Michael Cummings stated that this contract has been under negotiation for a while to meet Town and BOE specifications. Doreen Munsell said a committee had been formed and put out a RFP last fall. Mr. Cummings said five proposals were received and there were three finalists. He said the committee recommended staying with First Student. Selectman Flynn said he reviewed this contract a few months ago and noted it was not the lowest cost contract, but he said the committee had concerns if the lowest bid could do the job needed. Mr. Flynn asked if there was an amendment from the Governor that would lower the cost from services this year. Town Attorney Jim Baldwin said he is preparing the amendment and will have it at a future meeting. Ms. Munsell said changes were made to the new contract that includes software that will make reports easier and also includes a parent portal. Selectman Flynn thanked Ms. Munsell for all of her work on the contract especially with the COVID-19 impact and for meeting with him.
The motion carried unanimously.
5) To consider and act upon tax refunds as recommended by the Tax Collector in the amount of $30,289.29
Selectman Flynn made a motion to approve Item 5. Selectwoman Lefkowitz seconded the motion which carried unanimously. 6) To hear an update on COVID-19 and other town updates
First Selectwoman Kupchick said she sent out a newsletter with an update on Phase 1, the re-opening for restaurants and stores which has seemed to gone well. She said with the help of town departments, permits were issued quickly for outdoor seating at no cost to restaurants. First Selectwoman said the beach restrictions were lifted to allow blankets and chairs and the bathrooms were reopened after receiving guidance from the Governor’s office. She said currently, the bathrooms are cleaned twice a week and the Acting DPW Director is looking into adding a third cleaning. First Selectwoman Kupchick said she has had some complaints from residences about lack of social distancing on the beach, but lifeguards and police patrols are there to maintain the situation. She said Fairfield law enforcement were sent to Bridgeport to assist in a protest on Saturday 5/30/20. First Selectwoman Kupchick said there have been reports of a protest planned in Fairfield, but nothing has been confirmed. She said police are monitoring the situation. She said Phase 2 of the reopening is starting. First Selectwoman Kupchick said Parks and Recreation is currently reviewing the protocols for camps and checking with the BOE to see what schools will be available.
Additionally, she said the RTM will vote on the final budget tonight. First Selectwoman Kupchick also wanted to thank Selectman Flynn, Town Attorney Jim Baldwin and Tom Bremer for helping with the bus contract which ended up saving money for the Town and the BOE. She said the total budget cuts were $1.1 million which will hopefully mean no tax increases for the residents. Selectman Flynn asked about summer camp and said he thought it had been cancelled. First Selectwoman Kupchick said it had not been cancelled, but with the new guidelines, the Town is looking at different options. Selectman Flynn asked for the end of May financial report to see the effect of COVID-19 on the Town.
7) ADJOURN Selectman Flynn made a motion to adjourn the meeting at 2:39 pm. Selectwoman Lefkowitz seconded the motion which carried unanimously.
Respectfully submitted,
Pru O’Brien Recording Secretary youtube.com/watch?v=AcgXTZ-an58
MEMBERS OF THE PUBLIC: IN LIGHT OF COVID-19, AND PURSUANT TO EXECUTIVE ORDER 7B, THE TOWN IS CONDUCTING THIS MEETING VIA TELECONFERENCE ONLY. The best ways to listen: FairTV’s cable channel (channel 79 for Fairfield Cablevision customers and 6010 for Frontier Cable customers) FairTV’s website, https://fairfieldct.org/fairtv/government You can also listen by phone: 667-776-9044 Please Note: If you call to listen you will not be heard by the board members and there will be no live public comment. The public is encouraged to send their comments before or after the meeting to the following email: [email protected] As you would in a public meeting, please include your name and address with your comment. All comments received and verified will be included in the minutes with your name and home address, but your email address will be excluded. Back-up documents relating to the agenda items can be found at https://fairfieldct.org/bos/agendas.
BOARD OF SELECTMEN SPECIAL MEETING DRAFT MINUTES Monday, June 15, 2020
A special virtual meeting of the Board of Selectmen was held at 1:00 p.m. on Monday, June 15, 2020 in Fairfield, Connecticut.
MEMBERS PRESENT: First Selectwoman Brenda L. Kupchick, Selectman Thomas M. Flynn, Selectwoman Nancy E. Lefkowitz OTHERS PRESENT: Town Attorney Jim Baldwin, Purchasing Director Gerald Foley, Superintendent of Schools Michael Cummings, Executive Director of Finance and Business Services for Fairfield Public Schools (FPS) Doreen Munsell, Attorney Peter Ambrose, Manager of Construction, Security and Safety for FPS Sal Morabito, Director of Human and Social Services Julie DeMarco, Engineering Manager Bill Hurley, Town Plan and Zoning Director Jim Wendt, Community and Economic Development Director Mark Barnhart, Executive Director of Operations for FPS Angelus Papageorge, FairTV Commission Chair, Stuart Strelzer, FairTV Manager Gerry Speno, Doug Metchick, FairTV
1) CALL TO ORDER First Selectwoman Kupchick called the meeting to order at 1:02 pm.
2) PLEDGE OF ALLEGIANCE First Selectwoman Kupchick led the Pledge of Allegiance.
3) RESIGNATION (for information only) Affordable Housing Committee Walter J. Donne (U), 54 Cedarhurst Lane, term 11/17 – 11/21 (Resignation Date: June 4, 2020) 4) APPOINTMENT To hear, consider and act upon the following appointment: Harbor Management Commision (requires RTM approval) Douglas E. Metchick (D), 1201 Oldfield Road term 11/19 – 11/21 (alternate) (to fill a vacancy for Cheryl H. Beacock whose term expired)
Selectwoman Lefkowitz made a motion to approve Item 4. Selectman Flynn seconded the motion.
Selectwoman Lefkowitz had many wonderful things to say about Mr. Metchick and said she is glad he is going to serve on the Commission. First Selectwoman Kupchick thanked Mr. Metchick for his willingness to serve our community.
The motion carried unanimously.
5) DIRECTOR OF HUMAN AND SOCIAL SERVICES (requires Board of Finance and RTM approval) To hear, consider and act upon the following resolution as recommended by the Director of Human and Social Services: WHEREAS, as part of the Bigelow Center for Senior Activities’ Five-Year Bus Replacement Plan, it is in the best interest of the Town of Fairfield to expend up to $67,696 to purchase a wheelchair-accessible motor vehicle to improve mobility for seniors and individuals with disabilities, $53,600 of said purchase to be funded by a Traditional 5310 Capital Senior Bus Grant under Section 5310 of the Federal Transit Act’s Enhanced Mobility of Seniors and Individuals with Disabilities Program as administered by the State of Connecticut; and NOW, THEREFORE BE IT RESOLVED, that Brenda L. Kupchick, First Selectwoman of the Town of Fairfield, be and hereby is authorized to accept in the name of and on behalf of the Town of Fairfield a Traditional 5310 Capital Senior Bus Grant in the amount of $53,600; and FURTHER RESOLVED, that an appropriation of up to $67,696 be, and hereby is approved; and FURTHER RESOLVED, that the First Selectwoman is hereby authorized, on behalf of the Town of Fairfield, to sign and execute any and all necessary documents to secure said grant.
Selectman Flynn made a motion to approve Item 5. Selectwoman Lefkowitz seconded the motion.
Director of Human and Social Services Julie DeMarco said she applies for this grant every two years. She said the grant will cover 80% of the cost of the bus. Ms. DeMarco said the balance was originally $13,400, but because plexiglass had to be installed to separate the driver from the riders, the cost is now $14,096. She said this is covered by donations and is of no additional cost to the Town. Ms. DeMarco said that currently, there are five vehicles and anytime the Bigelow Center can get a new bus, it rotates the oldest of the fleet out. She said that in a normal, non-COVID environment, the Center has three to four buses on the road daily.
The motion carried unanimously. 6) DIRECTOR OF HUMAN AND SOCIAL SERVICES (requires Board of Finance and RTM approval) To hear, consider and act upon the following resolution as recommended by the Director of Human and Social Services: WHEREAS, the Federal Transit Administration, Section 5310 Program, Enhanced Mobility of Seniors and Individuals with Disabilities, offers grants through the State of Connecticut, Department of Transportation; and WHEREAS, The Town of Fairfield is applying for approximately $27,552 and the funding shall be used for salary, maintenance and fuel; and WHEREAS, grants are to be used for capital and operating expenses for public transportation services and alternatives beyond those required by the Americans with Disabilities Act (ADA), designed to assist seniors and individuals with disabilities; and WHEREAS, the Town of Fairfield will submit an application for funding to enhance Bigelow Center for Senior Activities’ transportation services by filling in the gaps in public transportation in the Town of Fairfield by going beyond services required by the ADA, servicing eligible riders not within a three-quarter mile of a bus stop and expanding operating hours to enable additional services; and NOW, THEREFORE BE IT RESOLVED, that Brenda L. Kupchick, First Selectwoman of the Town of Fairfield, be and hereby is authorized to accept in the name of and on behalf of the Town of Fairfield a matching Federal Transit Administration grant in the amount of $27,552; and FURTHER RESOLVED, that an appropriation in the amount of $27,552 be, and hereby is approved; and FURTHER RESOLVED, that the First Selectwoman is hereby authorized, on behalf of the Town of Fairfield, to sign and execute any and all necessary documents to secure said grant.
Selectman Flynn made a motion to approve Item 6. Selectwoman Lefkowitz seconded the motion.
Ms. DeMarco said this is a new grant for the Bigelow Center to provide additional services to seniors such as transportation to medical appointments. She said that currently, the buses have to stop at 2:30 pm, but this grant would allow them to be out later in the afternoon. Ms. DeMarco said the grant will also allow the buses to transport seniors to the Center on Thursday evenings, when the Center is open late. She said this is a two-year grant and expenses would be submitted quarterly and get reimbursed. Ms. DeMarco said that whatever funds are not used will roll over to next year. Selectman Flynn asked if this would be an expense to the Town in the future. Ms. DeMarco said this will be on a trial basis as the Center doesn’t know how many people will use it. She said if it does work, she doesn’t anticipate long term problems or expenses to the Town.
The motion carried unanimously.
7) DIRECTOR OF COMMUNITY AND ECONOMIC DEVELOPMENT (requires RTM approval) To hear, consider and act upon the following resolution as recommended by the Director of Community and Economic Development:
RESOLVED, that the applications received under the Neighborhood Assistance Act (NAA) Program are hereby approved, and that the Director of Community and Economic Development is hereby designated as the municipal liaison of the Town of Fairfield for this program.
Selectwoman Lefkowitz made a motion to approve Item 7. Selectman Flynn seconded the motion.
Community and Economic Development Director Mark Barnhart said this is a State program that provides businesses that make donations to programs approved by the municipality a State tax credit. He said there are no funds involved; businesses would fill out an application and with a public hearing. Mr. Barnhart said the applications would then be submitted to the Department of Revenue Services by a deadline.
The motion carried unanimously.
8) DIRECTOR OF COMMUNITY AND ECONOMIC DEVELOPMENT (requires RTM approval) To hear, consider and act upon the following resolution as recommended by the Director of Community and Economic Development:
RESOLVED, that the Program Year 46 (October 1, 2020 – September 30, 2021) Community Development Block Grant (CDBG) is hereby approved in the amount of $550,000, which includes entitlement grant funds of $521, 653 and program income of $28,347; and
FURTHER RESOLVED, that Brenda L. Kupchick, First Selectwoman of the Town of Fairfield, be, and hereby is, authorized to execute any and all necessary documents that facilitate the Town’s participation in said CDBG Program.
Selectwoman Lefkowitz made a motion to approve Item 8. Selectman Flynn seconded the motion.
Mr. Barnhart explained that the funds from this program are received every year for housing and development. He said there are federal objectives that need to be satisfied with this grant. Mr. Barnhart said a public hearing was held to approve allocations which are included in the back-up of this meeting.
The motion carried unanimously.
9) TOWN PLAN AND ZONING COMMISSION (requires RTM approval) To hear, consider and act upon the following resolution as recommended by the Town Plan and Zoning Commission:
To hear, consider and act upon a request to abandon the remaining portion of the Town- owned paper street known as Cherry Street which intersects with Kings Highway, as shown on the attached map, reserving, however, an easement for a sewer, the location and dimensions of which shall be as determined by the Town Engineer, which easement shall be recorded on land records of the Town. Selectwoman Lefkowitz made a motion to approve Item 9. Selectman Flynn seconded the motion.
Town Plan and Zoning Director Jim Wendt said Cherry Street is a paper street, meaning it’s on a map, but it’s never been developed as an actual road. He said it is a 50ft piece of land between Circle Collision and Fairfield Automatic Transmission. Mr. Wendt said abandoning this street will allow the two businesses to take ownership and it can be put on the tax roll. He said these businesses are currently using it for parking cars and part of the road has already been abandoned to a family that owned the property at that end of it. Mr. Wendt said there is a storm drain on the property so an easement will be needed in the event the Town would need to access the storm drain. Attorney Peter Ambrose said he is the attorney for the two businesses and confirmed Mr. Wendt’s statement. Engineering Manager Bill Hurley stated that if approved, the manhole would need stay exposed.
The motion carried unanimously.
10) PURCHASING AUTHORITY To hear, consider and authorize the Purchasing Authority to enter into the proposed contract with Commercial Roofing and Contracting Inc., Putnam, CT to provide all labor, equipment, and all else necessary to perform the replacement of selected roof areas of the Osborn Hill Elementary School as detailed in the bid #2020-87, for a total amount not to exceed $943,000 with additional authority to execute change orders to said contract in an amount not to exceed $94,300.00 (combined total amount not to exceed $1,037,300.00). Funding for this contract is available in account number 22809010-57000-OROOF.
Selectwoman Lefkowitz made a motion to approve Item 10. Selectman Flynn seconded the motion.
Purchasing Director Gerald Foley said this contract went out to bid and there were six bids submitted. The Purchasing Department, Sal Morabito of Fairfield Public Schools and the project architect reviewed the bids, and presented an evaluation of the bids and a recommendation of an award to the Committee overseeing the project. Commercial Roofing and Contracting is the company that was recommended to the Committee. Mr. Foley said Commercial Roofing and Contracting’s numbers and references were all vetted. Mr. Foley said Commercial Roofing and Contracting was not the lowest bidder and explained why it was recommended. Mr. Foley said the project will have a healthy contingency and the Town Attorney Jim Baldwin reviewed and vetted the contract. Selectman Flynn asked if all the required insurances, guarantees and bonds are in place. Mr. Foley replied yes.
The motion carried unanimously.
11) PURCHASING AUTHORITY To hear, consider and authorize the Purchasing Authority to enter into the proposed amendment to the expiring transportation agreement with First Student in accordance with the Governor’s Executive Order No. 7-R.
Selectwoman Lefkowitz made a motion to approve Item 11. Selectman Flynn seconded the motion. Doreen Munsell of Fairfield Public Schools stated that this amended contract reflects the numbers agreed upon by Selectman Flynn, the CAO, Town Attorney and Fairfield Public Schools. Ms. Munsell said that First Student is aware of the amended language and is in full agreement.
Selectman Flynn asked if the legal language is consistent with the conversations he has had with the CAO, Town Attorney and Fairfield Public Schools. Town Attorney Baldwin replied yes.
The motion carried unanimously.
12) PURCHASING AUTHORITY To hear, consider and authorize the Purchasing Authority to enter into the proposed contract with Milone & MacBroom Inc. to provide all labor, materials, equipment and all else necessary for Phase II of the Rooster River Feasibility Study for a total amount not to exceed $304,360.
Selectman Flynn made a motion to approve Item 12. Selectwoman Lefkowitz seconded the motion.
Mr. Hurley said he spoke to Milone & MacBroom to get clarification on the contract. He said the company did agree to change some language in the contract and asked that the Town Attorney let it know what changes he’s suggesting. The Company said it has had many contracts with the Town and they have had similar language to this contract. Town Attorney Baldwin said he had just reviewed the contract and did not find some of the terms to be satisfactory and wants to make certain changes since he just recently got the document to review. He asked that the BOS approve this item subject to standard terms and conditions being satisfactory to the Town Attorney.
Selectwoman Lefkowitz made the following amendment that shall be added after “exceed $304,360” in the resolution: “The standard terms and conditions of the contract shall be subject to approval by the Town Attorney.”
The amended resolution now reads:
To hear, consider and authorize the Purchasing Authority to enter into the proposed contract with Milone & MacBroom Inc. to provide all labor, materials, equipment and all else necessary for Phase II of the Rooster River Feasibility Study for a total amount not to exceed $304,360. The standard terms and conditions of the contract shall be subject to approval by the Town Attorney.
Selectman Flynn seconded the amendment which carried unanimously.
First Selectwoman Kupchick said she is happy that this is starting to move forward since it’s an important issue. She said she hopes to meet with surrounding area leaders from Trumbull and Bridgeport to have more in-depth conversations on how to work together to fix this for a long-term solution.
Selectman Flynn asked if this project is within budget. Mr. Hurley replied yes.
The main motion, as amended, carried unanimously.
13) FAIRTV COMMISSION To hear, consider and act upon the following resolution as recommended by the FairTV Commission: RESOLVED, that Brenda L. Kupchick, First Selectwoman of the Town of Fairfield, is empowered to execute, authorize and approve on behalf of the Town of Fairfield a Professional Services Contractor Agreement between the TOWN OF FAIRFIELD, Sullivan Independence Hall, 725 Old Post Road, Fairfield, CT (“Town”) and GERARD J. SPENO, with an office at 23 Plum Street, Fairfield, CT 06824 ("Contractor") for professional technical services supporting the Town’s Government and Education television stations known as FairTV Broadcast System (“FairTV”) for a period of one (1) year commencing June 30, 2020 and terminating July 1, 2021
Selectman Flynn made a motion to approve Item 13. Selectwoman Lefkowitz seconded the motion.
FairTV Commission Chair Stuart Strelzer confirmed to Selectman Flynn that this agreement is pretty standard with past practice and is done on an annual basis.
The motion carried unanimously.
14) To consider and act upon tax refunds as recommended by the Tax Collector in the amount of $51,812.55 Selectman Flynn made a motion to approve Item 14. Selectwoman Lefkowitz seconded the motion which carried unanimously.
15) To hear an update on COVID-19 and other town updates
First Selectwoman Kupchick said she emailed updates in her newsletter on Friday, June 12, 2020 on COVID-19 noting that it is trending downward. She said people still need to be cautious and follow the recommendations of the CDC to avoid a resurgence in the fall. First Selectwoman Kupchick said Phase 2 is starting this week. She said summer camp and childcare are offered by the Town within the Governor’s Executive Orders guidelines. She said Parks and Recreation Director Anthony Calabrese worked very hard on this. She said has gotten many emails expressing disappointment that the FPS summer school will be virtual since schools are open and being used for camps. First Selectwoman Kupchick said she will provide more updates this week and suggested people sign up for the newsletter by going to www.fairfieldct.org.
In response to the murder of George Floyd, First Selectwoman Kupchick said she held a community forum so the community could express its points of view. She said she appointed Selectwoman Lefkowitz as Co-Chair of the Racial Equality and Justice Task Force. Selectwoman Lefkowitz said she is looking for a Co-Chair, preferably a voice from the Town’s black or brown community. First Selectwoman Kupchick said she and Police Chief Lyddy will sign the Commit to Action Pledge. First Selectwoman Kupchick also said she had given an update on the fill pile a couple of weeks ago. She said testing is still going on so she does not have any additional updates at this time, but as updates come in, she will share them.
16) ADJOURN Selectman Flynn made a motion to adjourn the meeting at 2:16 pm. Selectwoman Lefkowitz seconded the motion which carried unanimously.
Respectfully submitted,
Pru O’Brien Recording Secretary
Town of Fairfield Office of the First Selectman 725 Old Post Road Fairfield, CT 06824
BOARDS AND COMMISSIONS QUESTIONNAIRE
To be considered for appointment to a Board or Commission please fill out this form, save a copy and email the saved copy, along with a copy of your resume, to the First Selectman’s office at [email protected]. Please note that your resume and completed questionnaire are public documents. If you have any questions please contact the First Selectman’s Office at 203-256-3030 or [email protected].
Board/Commission: FairTV Operational Committee Date: October 21, 2013
Name: Andrew (Andy) Jones email: [email protected] Address: 1046 Oldfield Road home phone: 203-254-0422 work phone: Party: Democrat cell phone: 203-526-5666
1. How did you learn about this position? As part of a discussion between the First Selectman and State Rep. Fawcett 2. Why are you interested in serving and how can you contribute to this board / commission? As a television professional with decades of experience, I feel I can contribute to both the growth and health of Fairfield’s Government television. 3. Have you attended any meetings or reviewed past minutes / agendas? If yes, please specify. No 4. Have you spoken with the chair, any members, or the appropriate Department Head? No 5. Have you read the written description of the board’s role? Yes 6. Do you have any potential conflict of interest? None that I know of. 7. Do you know the time, date and location of meetings and will you be able to attend and fulfill the obligations of the position? As of this moment I do not know the date and time of meetings, but I am positive that I can make the time whenever necessary and fully perform whatever obligations are required. 8. Participation requires that you are registered voter in the town of Fairfield. Additionally, the town charter requires that party balance be maintained on all boards/commissions. Are you registered to vote and what is your party affiliation? Yes, Democrat. 9. Please use this space to ask any questions you may have or to provide additional information you’d like to share.
ANDREW DYLAN JONES 1046 Oldfield Road Fairfield, CT 06824 Home (203) 254-0422 Cell (203) 526 -5666 [email protected]
NBC News, December 2003 – October 2012 Executive Producer/"Early Today” MSNBC Cable News Network, December 2003 – October 2012 Executive Producer/"First Look"
Overnight producer for the first daily news show on both networks. Noted for the ability to train, manage and develop high potential junior staffers into seasoned news professionals.
Production executive responsible for executing all NBC network and MSNBC Network News Special Report and Breaking News coverage Weeknights, Midnight to 6AM.
Launched new NBC version of "Early Today" and MSNBC "sister" show, "First Look." Main architect and creator of show formats. Conceived and established the MSNBC overnight shift, which did not previously exist.
Leader for all ongoing coordination of "Early Today" with Press, Promotion, Ad Sales, Affiliate Relations and other NBC departments. Chosen to lead NBC/MSNBC efforts to train production staff to become cross trained as functional video editors.
Fill-in EP for “Imus” and “Morning Joe” broadcasts.
MSNBC Cable News Network 2003
• Executive Producer/ The 9 O'clock Show
In partnership with MSNBC News Director, launched "test tube" morning show, to experiment with ways of presenting the news, previously untried at MSNBC.
MSNBC Cable News Network 2003
• Senior Producer/Daily News Coverage
Chief editorial and managerial leader of various weekday and weekend teams, responsible for 2 to 6 hour shifts of live news coverage on MSNBC air including news features and all live and taped coverage of Iraq War 12 hours a day, 5 days a week.
NBC STUDIOS, July 2002 – November 2002
· Senior News Producer, The John Walsh Show
COURTROOM TELEVISION NETWORK, 1999 – 2002
· Executive Producer, Pros & Cons with Nancy Grace 1999 – 2001
· Executive Producer, Hollywood At Large, 2001 (6 episodes)
· Co-Executive Producer, Inside Cellblock F, 2001 (6 episodes)
· Producer/Writer, Voices from Oklahoma City, special broadcast with victims and survivors of Oklahoma City bombing aired on night of Timothy McVeigh execution.
· Lead Production Executive, Joint Venture between Court TV and CBS. Court TV coverage to CBS owned stations and affiliates.
Coordinated field coverage of World Trade Center Attack aftermath.
Initiated Court TV’s news crawl operation and system.
CBS News, 1986 - 1999
CBS This Morning, 1997 - 1999
CBS Morning News
· Writer/Producer for Anchor on “Windows on America” features, Field Anchor “Travel and Adventure” segments, and all Martha Stewart segments at the 1998 Winter Olympics.
48 Hours, 1996 – 1997
· Producer/Writer responsible for research, planning and all other aspects of segment production.
CBS This Morning, 1986 – 1996
CBS Morning News
· Segment writer/producer for medical, consumer, investigative, feature and lifestyle anchors and reporters.
· Spot assignments on breaking news coverage for The CBS Evening News and 48 Hours.
· Producer – Election Night coverage. · Senior videotape producer for Gulf War coverage.
· Segment and videotape producer at 1992 and 1994 Winter Olympics.
· Sports writer/producer.
· Overnight News producer.
· Videotape producer in charge of all overnight technicians, editors and associate producers.
CBS Newsfeed, 1981-1986
· Line Producer/Associate Producer. Handled foreign and domestic, sports and business news.
WCBS-TV News, 1980-1981
“Sports Update”
Associate Producer News
Weekend Sports Producer
WNEW-TV Sports, 1979 – 1980
“Sports Extra”
· Associate Producer
· Intern
AWARDS & NOMINATIONS
· 1998 – Emmy Nomination, Winter Olympics in Nagano, Japan.
· 1997 – Emmy Nomination, Hurricane Fran on 48 Hours.
· 1994 – Emmy Nomination, Winter Olympics in Lillehammer, Norway.
· 1993 – Emmy Nomination, Midwest floods on CBS This Morning.
EDUCATION
Columbia University, 1980 -1981
Boston University, 1978 – 1979 Town of Fairfield Office of the First Selectwoman 725 Old Post Road Fairfield, CT 06824
BOARDS AND COMMISSIONS QUESTIONNAIRE
To be considered for appointment to a Board or Commission, please fill out this form, save a copy and email the saved copy, along with a copy of your resume, to the First Selectwoman’s Office at [email protected]. Please note that your resume and completed questionnaire are public documents. If you have any questions, please contact Jennifer Carpenter in the First Selectwoman’s Office at 203-256-3095 or [email protected].
Board/Commission: Affordable Housing Committee Date: June 8, 2020
Name: Carrie Makover email: [email protected] Address: 60 Knollwood Drive, Fairfield CT 06824 home phone: 203-259-5482 work phone: Party Affiliation: Democratic cell phone: 203-451-0435
1. How did you learn about this position? From Steve Grathwohl, Board Chair
2. Why are you interested in serving and how can you contribute to this board/commission? This is an area of interest, both as a senior citizen and as a planner. While Fairfield is an affluent community, that’s not true for everyone, especially seniors living longer on a fixed income. Also, my background as a Certified Planner and having work in Westport P&Z for ten years has given me all the skills need to read and interpret plans and understand regulations and meeting procedures
3. Have you attended any meetings or reviewed past minutes/agendas? If yes, please specify. Yes, I have attended meetings for about two years, and reviewed many of the agendas and minutes.
4. Have you spoken with the chair, any members, or the appropriate Department Head? Yes, I have spoken with Steve several times over the past months.
5. Have you read the written description of the board’s role? Yes.
6. Do you have any potential conflict of interest? No
7. Do you know the time, date and location of meetings and will you be able to attend and fulfill the obligations of the position? Yes, time and location is not a problem. Dates for the following year are generally set by the full committee following the previous year’s pattern.
8. Participation requires that you are registered voter in the town of Fairfield. Additionally, the Town Charter requires that party balance be maintained on all boards/commissions. Are you registered to vote and what is your party affiliation? I am a registered democrat.
9. Please use this space to ask any questions you may have or to provide additional information you’d like to share. I have been active with Fairfield Senior Advocates for about four years, and have talked at meetings about types of senior housing options that could be considered for Fairfield.
I think that we are at a critical intersection of health concerns, climate change, and the need for a variety of options that can work for all people.
Carrie Makover, AICP (retired) 60 Knollwood Drive / Fairfield, CT 06430 | (203) 259-5482 | [email protected]
WORK EXPERIENCE
May 2003-June 2018 - WEB SITE PROJECT MANAGER, Town of Westport, CT (Part-time) Acted as webmaster, and provided computer support to staff as needed with front end applications.
June, 1991-June 2001 PLANNING AND ZONING OFFICE, Town of Westport, CT. Position held: Planner
Planning and Zoning: Review and process applications for Special Permits, Site Plan Approvals, Subdivision, Zoning Amendments and 8-24 reports. Draft Commission resolutions, legal notices and legal decisions. Prepare staff reports on applications. Advise property owners and applicants about land use regulations and requirements. Represent Town at technical meetings of the Metropolitan Planning Organization (MPO) of the South Western Regional Planning Association (SWRPA). Suggest revisions to regulations; draft language for zoning amendments; write rationale. Research and prepare reports on land use issues and special projects, as required.
Administration: Assist ·the Planning and Zoning Director in Developing and implementing office procedures and administrative matters. Supervise staff in absence of Director. Computer Support: Advise planning staff on WordPerfect 5.1 and general data management.
June, 1988-June, 1991 FREDERICK P. CLARK ASSOCIATES, INC. Rye, NY. Consulting Planners Position held: Environmental Planner Environmental Planning: Consultant to client community Planning Boards on environmental issues, including New York State Environmental Quality Review Act (SEQR), preparation of landscape reviews, and wetland application reviews. Wrote sections of Environmental Impact Statements.
Zoning: Reviewed development proposals to determine conformance to Zoning and Subdivision regulations for the Village of Old Westbury, NY.
Conceptual Planning: Prepared a variety of conceptual plans for private developers and municipalities. These included plans for several major estates on Long Island.
Computer Support: Administered an IBM-Novell-Ethernet Network with 20 workstations. Provided support of hardware and software for the entire office.
1
Writing and Administration: Developed capabilities brochure; wrote and formatted proposals.
November, 1986-June 1988 TATE & ASSOCIATES, Fairfield, CT. Landscape Architects and Site Planners. Position held: Associate, Landscape Design
Applications: Researched and compiled information for wetland applications and zoning applications for a 200-unit condominium project, a nursing home expansion, and several private development projects within Fairfield and Westport. Worked with other consultants as part of a team.
Site Planning: Prepared site plans for a variety of small and medium-sized projects within Fairfield County.
Conceptual and Master Plans: Prepared conceptual plans for Town-sponsored elderly housing and congregate housing in Fairfield.
July -September, 1986. PLANNING AND ZONING DEPARTMENT, Town of Waterford, CT. Position held: Summer intern
Planning: Prepared site analysis and master plan for 100-acre open space park in Waterford. Site Plan and Subdivision Reviews: Prepared reports on various aspects of applications before the Planning Board.
EDUCATION ● Conway School of Landscape Design, Conway, Massachusetts. Master of Arts in Landscape Design, June, 1986. ● Cornell University, Ithaca, New York. Bachelor of Arts, English Literature.
2 Town of Fairfield Office of the First Selectwoman 725 Old Post Road Fairfield, CT 06824
BOARDS AND COMMISSIONS QUESTIONNAIRE
To be considered for appointment to a Board or Commission, please fill out this form, save a copy and email the saved copy, along with a copy of your resume, to the First Selectwoman’s Office at [email protected]. Please note that your resume and completed questionnaire are public documents. If you have any questions, please contact Jennifer Carpenter in the First Selectwoman’s Office at 203-256-3095 or [email protected].
Board/Commission: Date: June 8,2020
Name: Nancy Billington email: [email protected] Address: 25 Fleming Lane, Fairfield, 06824 home phone: --- work phone: 203.581.1961 Party Affiliation: Republican cell phone: 203.581.1961
1. How did you learn about this position? Jamie Millington/Laura Devlin/Brenda Kupchick
2. Why are you interested in serving and how can you contribute to this board/commission? I am happy to serve on this commission as a way to support our town leadership and to show my gratitude for the benefits my family and I have enjoyed as residents of Fairfield.
3. Have you attended any meetings or reviewed past minutes/agendas? If yes, please specify.No
4. Have you spoken with the chair, any members, or the appropriate Department Head? No
5. Have you read the written description of the board’s role? Yes
6. Do you have any potential conflict of interest? No 7. Do you know the time, date and location of meetings and will you be able to attend and fulfill the obligations of the position? Yes
8. Participation requires that you are registered voter in the town of Fairfield. Additionally, the Town Charter requires that party balance be maintained on all boards/commissions. Are you registered to vote and what is your party affiliation? I am a registered voter and registered Republican.
9. Please use this space to ask any questions you may have or to provide additional information you’d like to share.
NANCY BILLINGTON Founder and Executive Director INSPIRE Fairfield’s non-profit organization providing community mental and emotional wellness programs www.inspireinc.org
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NANCY BILLINGTON 25 Fleming Lane Fairfield, CT 06824 [email protected] Cell 203.581.1961
2015-PRESENT Founder and Executive Director, Inspire Inc, www.Inspireinc.org , a non-profit organization providing Fairfield and nearby communities with unique and impactful mental and emotional wellness programs and 100% funded by private donations.
Nancy has held leadership roles in educational advocacy in Fairfield for 25 years. She has established innovative school and community programs to address gender equity, athletic codes, and underage alcohol and substance use. She founded the Fairfield Alcohol Use Prevention Task Force and co-founded Fairfield H.S. Freshman Forums on Underage Drinking. She was the advisor to the First Selectman during establishment of the Town of Fairfield's Community Coalition on Alcohol and Health, now called Fairfield CARES, of which she is a founding member. Nancy has completed facilitator training in the nationally recognized Creating Lasting Family Connections program.
EDUCATION B.S. Communications, S.I. Newhouse School of Public Communications at Syracuse University. Universite de Strasbourg, France London School of Economics, England Congressional Intern, Washington D.C, 1975-1976
PROFESSIONAL Positions in Marketing/Communications held at Columbia Pictures Film Company, MGM/UA Entertainment Company, Dean Witter/JP Morgan Financial Services
VOLUNTEERISM and ADVOCACY Dwight PTA-President Fairfield Ludlowe High School PTA-President Bridgeport Choice Liason The FRESH AIR FUND, Host and Mentor 2000-present Board of Governors, Brooklawn C.C. 2002-2008 Board of Directors, Positive Directions 2013
Town of Fairfield Office of the First Selectwoman 725 Old Post Road Fairfield, CT 06824
BOARDS AND COMMISSIONS QUESTIONNAIRE
To be considered for appointment to a Board or Commission, please fill out this form, save a copy and email the saved copy, along with a copy of your resume, to the First Selectwoman’s Office at [email protected]. Please note that your resume and completed questionnaire are public documents. If you have any questions, please contact Jennifer Carpenter in the First Selectwoman’s Office at 203-256-3095 or [email protected].
Board/Commission: Date:
Name: Patrick G. Colligan email: [email protected] Address: 415 Ruane Street, Fairfield, CT 06824 home phone: 917-597-9333 work phone: Party Affiliation: Republican cell phone:
1. How did you learn about this position? I’ve watched Fair T.V. FRTC made me aware of Committee.
2. Why are you interested in serving and how can you contribute to this board/commission? I will always contribute to communities. Fairfield’s access to fair and balance information is paramount.
3. Have you attended any meetings or reviewed past minutes/agendas? If yes, please specify. I’ve never attended. I will review minutes and history.
4. Have you spoken with the chair, any members, or the appropriate Department Head? Not as yet.
5. Have you read the written description of the board’s role? Yes.
6. Do you have any potential conflict of interest? No.
7. Do you know the time, date and location of meetings and will you be able to attend and fulfill the obligations of the position? Third Wednesday/Month at 7:30 p.m., 2nd Floor, 611 Old Post Road.
8. Participation requires that you are registered voter in the town of Fairfield. Additionally, the Town Charter requires that party balance be maintained on all boards/commissions. Are you registered to vote and what is your party affiliation? Yes. Registered Republican.
9. Please use this space to ask any questions you may have or to provide additional information you’d like to share. I greatly look forward to bringing many contributions to Fair TV if I am deemed to be included.
My very best,
Patrick Colligan
Patrick George Colligan 415 Ruane St. Fairfield, CT 06824 FRTC Bio
Member Fairfield Citizen’s Emergency Response Team (Activated for COVID).
Volunteer Operation Hope, Fairfield Community Food Pantry.
Non-Profit Board Member & Treasurer: Classicopia, Inc. NH/VT chamber music outreach.
Active member Saint Pius X Parish, Fairfield, CT.
Membership Director: Knights of Columbus Council #16347.
2013 Greenwich, CT Citizen’s Police Academy Graduate.
“InfraGard” Member: FBI Public/Private Dept. Homeland Security Alliance.
Member, Fairfield Area Amateur Radio Relay (HAM Radio) League.
Managing Director, Ameriprise Financial. Investment Advisor/Financial Planner.
Ohio Wesleyan University/Keene State College: Economics. NCAA Lacrosse.
Avid golfer and drummer. Loves to read and converse.
Anna, our 3 children who attend Fairfield Public Schools, and I moved to town in 2017
Town of Fairfield Office of the First Selectwoman 725 Old Post Road Fairfield, CT 06824
BOARDS AND COMMISSIONS QUESTIONNAIRE
To be considered for appointment to a Board or Commission, please fill out this form, save a copy and email the saved copy, along with a copy of your resume, to the First Selectwoman’s Office at [email protected]. Please note that your resume and completed questionnaire are public documents. If you have any questions, please contact Jennifer Carpenter in the First Selectwoman’s Office at 203-256-3095 or [email protected].
Board/Commission: Fairfield Public Library Board of Trustees Date: June 29, 2020
Name: Andrew Minea email: [email protected] Address: 230 Penfield Rd. home phone: Fairfield, CT 06824 work phone: Party Affiliation: Democrat cell phone: 817-343-5644
1. How did you learn about this position? I heard about the opening from my friend Chris Rogers who serves on the Board of Trustees currently.
2. Why are you interested in serving and how can you contribute to this board/commission? I am interested in serving because my local public library was a large part of my childhood and now a big part of my children’s life. I believe I can contribute a passion for the public library and creative thinking in how to grow the library’s presence in the community.
3. Have you attended any meetings or reviewed past minutes/agendas? If yes, please specify. I have reviewed past minutes to understand what is discussed in the meetings and how the meetings flow.
4. Have you spoken with the chair, any members, or the appropriate Department Head? I have spoken to the incoming and outgoing chairs.
5. Have you read the written description of the board’s role? I have.
6. Do you have any potential conflict of interest? I do not.
7. Do you know the time, date and location of meetings and will you be able to attend and fulfill the obligations of the position? I do and I will.
8. Participation requires that you are registered voter in the town of Fairfield. Additionally, the Town Charter requires that party balance be maintained on all boards/commissions. Are you registered to vote and what is your party affiliation? I am a registered voter as a Democrat.
9. Please use this space to ask any questions you may have or to provide additional information you’d like to share. I have no questions at this time.
Andrew Minea 230 Penfield Rd. | Fairfield, CT 06824 | (817) 343-5644 | [email protected]
Experience Trax Retail Fairfield, CT 2/16 – Current World leader in computer vision solutions for retail. Solutions Engineer 1/19 – Current Proactively scoped the functional and technical solution required to address customer business needs to optimize value for both the customer and Trax leading to 190% quota delivery, $15MM+ in bookings. Utilized CPG and Retail industry experience to evaluate customer requirements and develop applicable business cases for prospects and align to potential ROI. Developed standardized process to translate customer business needs into technical deliverables that is aligned on by both customer and internal Trax teams. Served as liaison between client and Account Executives with Trax Professional Services and Product teams to streamline communications, analyze gaps and coordinate solutions scope and timelines. Coached and mentored Account Executives and Client Success Managers for technical product knowledge, led product demonstrations and was subject matter expert for sales calls. Quri (Acquired by Trax Retail on 12/17) Senior Client Success Manager 2/16 – 12/18 Developed and sold in $5MM two-year contract to provide in-market display data for a major international beer producer based on performance increases from data usage and institutional acceptance. Implemented and refined a process to activate Quri display execution data with third-party distributors at a major international beer producer that improved display execution by +10pp worth $7.5MM in sales. Developed and implemented a new in-store data collection solution into a major cookie and cracker producer focusing on reporting and corrective action leading to a 5x ROI. Analyzed usage of Quri data tools by clients and developed a product addition that pushes information out to users and increased tool usage by +200%. Used Quri data in conjunction with client data streams to analyze brand performance for major international beer producer and provide action steps based on findings leading to deeper integration of Quri data into multiple cross functional teams.
Treasury Wine Estates Napa, CA 2/13 – 7/15 Leading international wine business with a portfolio of luxury, premium and commercial wine. Brand Manager, Sledgehammer and Greg Norman Estates 2/13 – 7/15 Used consumer insight data to develop and refine Sledgehammer brand to reach Millennial males and deliver $1.5MM in gross profit and grow the brand over +200%. Developed a New Zealand Sauvignon Blanc under the Greg Norman Estates label in conjunction with international supply team. Analyze category and consumer trends and develop new items to fill brand and corporate whitespace. Optimize Greg Norman Estates product to improve brand margin while still maintaining brand quality. Develop regionally targeted selling stories using syndicated data and consumer targeting to grow distribution. Create rate of sale driving tactics for targeted deployment in the field.
Del Monte Foods San Francisco, CA 12/08 – 1/13 One of the United States’ largest producers of premium quality, branded food and pet products. Associate Brand Manager, Milk-Bone Innovation 6/12 – 1/13 ▪ Headed cross-functional team in the development, testing and commercialization of Milk-Bone Brushing Chews. Product was named Product of the Year by Kantar in the Pet Care category in its launch year. ▪ Lead development of a unique, differentiated packaging structure using consumer research. ▪ Developed and refined new item forecast and P&L using top-down and bottoms-up methodologies. ▪ Lead Pet Innovation budget development and coordinated joint budget planning and reporting process with Consumer Innovation. Associate Brand Manager, 9Lives 7/10 – 6/12 ▪ Grew the 9Lives Dry business 20% year over year by working with Sales and Finance to set the optimal price point at major retailers. ▪ Constructed annual 9Lives Dry forecast by modeling category trends, business drivers and marketing tactics. ▪ Modeled the impact of competitive actions on a monthly basis and used findings to create response plans. ▪ Executed multiple consumer promotion activities, and measured business impact. ▪ Worked with ad agency to create and execute 9Lives digital plan which included Facebook and Twitter accounts and full redesign of the brand website. Facebook fans grew from ~400 to +75,000. Marketing Associate, 9Lives 12/08 – 7/10 ▪ Developed new brand positioning for wet food and analyzed product line to identify poor performers and modeled the effects of discontinuing those products. ▪ Managed entire $20MM 9Lives budget. Trained ABM’s on budget management best practices. ▪ Constructed annual 9Lives Wet forecast by modeling category trends, business drivers and marketing tactics.
L’Oreal Paris New York, NY 7/06 – 11/08 Global billion-dollar beauty company. Territory Manager, Retail Services 7/07 – 11/08 ▪ Built relationships with store management to prioritize L’Oreal displays over competitive displays during promotional windows. ▪ Improved OOS at Wal-Mart stores by over 50% by updating on hand counts in the Wal-Mart POS system. ▪ Developed an in depth understanding of consumers through consumer in-store interaction. Sales Planning Administrator, Hair Care 6/06 – 7/07 ▪ Produced selling materials for hair care launches with input from Marketing, Development and Creative. ▪ Analyzed trade event effectiveness by brand and sub-category. ▪ Coordinated the reconfiguration of 3,000 launch displays for reuse that resulted in a savings of over $45,000.
Education University of Texas Austin, TX 2002-2006 Bachelor of Business Administration, Engineering Route to Business, Marketing Focus ▪ Varsity Crew – 4 years
Computer Skills: Microsoft Office, Nielsen, IRI, API, JSON Interests: Spending my free time with my family, avid sports fan. Other: Completed improv comedy classes at the Upright Citizens Brigade Theater New York
INTERLOCAL AGREEMENT
FAIRFIELD COUNTY DISPATCH
THIS INTERLOCAL AGREEMENT (the "Agreement") is by and among the TOWN OF FAIRFIELD ("Fairfield"), the TOWN OF WESTPORT ("Westport") and each Ratifying Municipality (defined below) that has entered into a Joinder Agreement (defined below).
RECITALS
WHEREAS, Connecticut General Statutes, Sections 7-148cc and 7-339a, et seq., authorize two or more municipalities to jointly perform any function that each municipality may perform separately upon entering into an Agreement to effect such with other municipalities; and
WHEREAS, Fairfield and Westport currently have independent 9-1-1 dispatch centers; and
WHEREAS, Fairfield and Westport desire to create a regional Public Safety Answering Point ("Regional PSAP") and emergency communications center ("Center"); and
WHEREAS, Fairfield is a recognized State of Connecticut 9-1-1 Communication Center and PSAP capable of providing dispatch services for police, fire, and emergency medical services ("EMS") (collectively, "Dispatch Services"); and
WHEREAS, Fairfield and Westport have entered into a Lease Agreement dated May 20, 2020 (the “Lease”) with Sacred Heart University (the “University”) for space in a building on the University’s property located at 5151 Park Avenue, Fairfield, Connecticut (the “Leased Premises”).
NOW, THEREFORE, in consideration of the foregoing and the mutual covenants herein contained, the parties agree as follows.
Section 1. Purpose of Agreement and Name of Center.
The purpose of this Agreement is to provide for Dispatch Services within Fairfield, Westport and such other municipalities as may ratify this Agreement by means of a Regional PSAP. The Center shall be named Fairfield County Dispatch or FCD. This Agreement shall be referred to in the future as the Interlocal Agreement for Fairfield County Dispatch dated [insert Effective Date (defined in Section 2(A), below)].
Section 2. Ratification, Withdrawal, Termination and Amendment.
A. For the purposes of this Agreement: (i) “Member Municipality” means Fairfield, Westport and each Ratifying Municipality; (ii) “Prospective Municipality” means a Connecticut town or city other than Fairfield or Westport that is invited by the Control Board to add its territory to the coverage area of the Regional PSAP; and (iii) “Ratifying Municipality” means a Prospective Municipality that ratifies this Agreement by affirmative vote of its legislative body. This Agreement shall be effective and legally binding as to Fairfield and Westport (the “Effective Date”) on the date appearing below the signature of the Westport First Selectman or the Fairfield First Selectwoman on the signature page of this Agreement, whichever is later. This Agreement shall be effective and legally binding as to each Ratifying Municipality on the date that the Ratifying Municipality’s chief elected official signs a joinder agreement with form and content satisfactory to the Control Board (a “Joinder Agreement”).
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B. This Agreement shall remain in effect as to each Member Municipality until the Member Municipality withdraws pursuant to Section 2C or the Agreement is terminated pursuant to Section 2D.
C. A Member Municipality may withdraw from this Agreement after adoption of a resolution by its legislative body by giving written notice to the chief elected official of each of the other Member Municipalities provided that: (i) the notice may not specify an effective date other than June 30th; (ii) the notice must be delivered not later than July 31st of the year prior to the June 30th effective date; and (iii) the Member Municipality must meet all of its financial obligations under Section 6, below, through the effective date of the withdrawal.
D. This Agreement may be terminated by: (i) approval of a resolution to terminate this Agreement by the legislative bodies of all of the Member Municipalities specifying a termination date; or (ii) approval of a resolution to terminate this Agreement by the legislative bodies of Fairfield and Westport, provided that the resolution specifies a termination date that is not less than eighteen (18) months after delivery of notice to each Ratifying Municipality, unless the chief elected official, police chief and fire chief of the Ratifying Municipality agree in writing to accept a shorter notice period. Notwithstanding, this Agreement will terminate on the date specified in a notice by Fairfield and Westport to the Ratifying Municipalities as the date on which the term of the Lease will expire, provided that Fairfield and Westport will first make reasonable efforts: (i) to negotiate with the University an extension of the term of the Lease; and (ii) if those efforts are unsuccessful, to secure a suitable alternative location for the Center.
E. This Agreement may be amended by approval of the legislative bodies of Fairfield, Westport and a majority of the Ratifying Municipalities, provided that the approval of the legislative bodies of Fairfield and Westport will suffice if the amendment affects only a cost-sharing arrangement between Fairfield and Westport described in Section 6.
Section 3. Functions to be Provided by the Center’s Staff.
The functions of the personnel staffing the Center are as follows.
A. Monitor all police, fire, and EMS radio frequencies for Member Municipalities on a twenty- four (24) hour basis.
B. Provide Dispatch Services for all police, fire, and EMS calls in accordance with standard operating procedures adopted by the Control Board.
C. Provide tactical radio contact and support to police, fire, and EMS personnel while such personnel are engaged in the performance of their duties .
D. Act as the Regional PSAP for 9-1-1 calls originating within the Member Municipalities.
E. Retain such reasonable Dispatch Services data as may be requested by the Control Board.
F. Answer all incoming 9-1-1 calls in accordance with protocols and procedures adopted by the Control Board.
G. Provide any other public safety communication services mandated by State law or authorized by the Control Board.
Section 4. Obligations of Fairfield.
Fairfield’s obligations are as follows.
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A. Provide management control over the Center, specifically, supervision of employees, human resources management, and management of payroll and benefits.
B. Serve as the employer of the personnel assigned to the Center for all purposes, including, without limitation, payroll, employment taxes, personnel records, employee benefits, workers’ compensation, medical, dental and vision insurance, retirement benefits and collective bargaining.
C. Issue such purchase orders and execute such contracts for goods and services in furtherance of the operation of the Center as may be authorized from time to time by the Control Board. Following authorization by the Control Board, procurement of goods and services shall be governed by the policies and procedures of Fairfield.
D. Provide appropriate staffing of the Center by trained personnel 24 hours per day at levels established by the Control Board.
E. Provide maintenance for communications and other systems within, or used by, the Center.
F. Provide a Chief Administrative Officer, who shall be a sworn Fairfield police officer, until such time as the Control Board determines that a civilian director should be appointed with adequate funding in the Operating Budget. If a civilian director is appointed, the civilian director will be an employee of Fairfield pursuant to Section 4(B) unless the Center becomes an independent quasi- governmental entity.
G. Provide a Chief Financial Officer, who shall be the Town of Fairfield Chief Fiscal Officer.
H. Provide for supervision of the personnel assigned to the Center to ensure that Dispatch Services are provided in accordance with protocols and procedures established and/or modified from time to time by the Control Board.
I. Provide data and records, as may be reasonably requested by the Chief Administrative Officer, to enable the Center to effectively and efficiently provide Dispatch Services.
J. Provide, maintain, repair and replace, at its sole cost and expense, all of Fairfield’s Field Equipment.
K. Maintain necessary and appropriate FCC licenses.
Section 5. Obligations of Westport and Ratifying Municipalities.
The obligations of Westport and each Ratifying Municipality will be as follows.
A. Provide such data and records, as may be reasonably requested by the Chief Administrative Officer, to enable the Center to effectively and efficiently provide Dispatch Services.
B. Provide, maintain, repair and replace, at its sole cost and expense, all of Westport’s (or the Ratifying Municipality’s, as the case may be) Field Equipment.
C. Maintain necessary and appropriate FCC licenses.
Section 6. Financial Obligations.
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A. Fairfield and Westport will share equally in the cost of construction and build-out of the Center within the Leased Premises. Fairfield and Westport agree that the construction cost and build-out cost shall be only for work performed within the walls of the Leased Premises, and costs associated with connecting to the State for connectivity to COLLECT and 9-1-1.
B. Each Ratifying Municipality will be charged a service fee established annually by the Control Board (a “Service Fee”). In establishing the Service Fee for a Prospective Municipality, the Control Board will consider the Prospective Municipality’s population, 911 call volume and any operational or logistical challenges associated with adding the Prospective Municipality to the coverage area of the Regional PSAP. A Ratifying Municipality’s Joinder Agreement may provide for such limits on the initial amount and future increases in the Service Fee as may be negotiated and agreed upon by the Control Board and the Prospective Member.
C. Fairfield will deliver invoices for Service Fees in accordance with the Operating Budget to each Ratifying Municipality on a quarterly basis in arrears. Each Ratifying Municipality will forward payment for each quarterly invoice within thirty (30) days of receipt. Interest will accrue at a rate of eighteen percent (18%) per annum on all amounts that are overdue and shall not be considered revenue to the Center.
D. Fairfield will provide the operational funding and administrative support for the Center. Fairfield will maintain a separate account, identified as Fairfield County Dispatch, in Fairfield’s municipal budget for costs, expenses, Service Fees, grants and other revenues associated with the Center.
E. Each December, Fairfield will deliver to the Control Board and to the police chief, fire chief and EMS chief of each Ratifying Municipality an itemized estimate of the costs, expenses, Service Fees, grants and other revenues of the Center for the next fiscal year (a “Proposed Budget”). To the extent that Fairfield incurs incremental costs that are not specifically identified in its municipal budget, such as, by way of example, allocation of the time of Fairfield employees to payroll processing, accounts payable, human resource management, legal services and benefits administration for personnel assigned to the Center who were not previously employees of Fairfield, Fairfield shall include those incremental costs in the Proposed Budget. Line items for the acquisition of new equipment and the replacement of damaged or obsolete equipment located within the Center shall be included in each Proposed Budget. Proposed Budgets will be subject to review and approval by the Control Board. Upon approval by the Control Board, a Proposed Budget will be considered and referred to as the “Operating Budget” for the next fiscal year. Within one (1) week after approval by the Control Board, the Chief Financial Officer of the Center will deliver to the police chief, fire chief and EMS chief of each Ratifying Municipality a copy of the Operating Budget, together with a list of Service Fees to be charged to all of the Ratifying Municipalities for the next fiscal year. A Ratifying Municipality may contest any Service Fees (following the process described in Section 11(J)) if the Ratifying Municipality reasonably believes that certain charges reflected therein are inappropriate or questionable. If a Ratifying Municipality contests any Service Fees, the Ratifying Municipality shall pay all charges that it believes are appropriate within the time period prescribed in Section 6(C) and the Ratifying Municipality shall pay the balance (if any) within fifteen (15) days after the amount due from the Ratifying Municipality is determined pursuant to Section 11(J).
F. If a Member Municipality applies for, or receives a State or federal grant for: (i) the performance of Dispatch Services within the territory served by the Center; (ii) the purchase of hardware or equipment to be used by the Center; (iii) operational costs; or (iv) employee costs, such as salaries, overtime or staff certifications, then the grant proceeds will be paid over to the Center and reflected in the Operating Budget as revenues of the Center, regardless of the Member Municipality that applied for the grant or to which the grant was awarded. Service Fees shall be reflected in each Proposed Budget and Operating Budget as revenues of the Center. Each Member Municipality will work in good faith to assist or participate in grant applications initiated by another Member Municipality or the Control Board.
G. For the purposes of this Agreement, “Net Costs” means the excess of operating and capital costs and expenses of the Center over revenues of the Center. Fairfield and Westport agree to the following allocation of the Net Costs identified in each Operating Budget: Fairfield 67%; and Westport
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33% (the “Allocation Formula”). The Allocation Formula will be reevaluated in the first quarter of 2025 and in the first quarter of every fifth year thereafter. Operating costs shall be subject to the collective bargaining process and other factors influencing annual costs for staff and Dispatch Services.
H. Fairfield will deliver invoices to Westport for Dispatch Services in accordance with the Operating Budget and the Allocation Formula on a quarterly basis in arrears. Westport will forward payment for each quarterly invoice within thirty (30) days of receipt.
I. Proposed Budgets and Operating Budgets will not include Connectivity Costs. Each Member Municipality is responsible for its own Connectivity Costs. For the purposes of this Agreement, “Connectivity Costs” means and includes the cost of: (i) any necessary communication lines between the Leased Premises and a facility or facilities located within a Member Municipality (“Communication Lines”); (ii) Field Equipment; (iii) maintenance, repair and replacement of Communication Lines and Field Equipment; and (iv) programming and configuration of Field Equipment and other hardware located within a facility of a Member Municipality. If a Member Municipality retains the services of a telecommunications consultant to assist with establishing, maintaining or replacing Communication Lines or Field Equipment or programming or configuring Field Equipment or other hardware located within a facility of the Member Municipality, then the Member Municipality will be responsible for the fees and compensation of the telecommunications consultant.
Section 7. Indemnification
A. Each Member Municipality (an “Indemnitor”) agrees to indemnify and hold each other Member Municipality (an “Indemnitee”) and the Indemnitee’s employees, appointed and elected officials, agents, and representatives harmless from any and all claims, lawsuits, administrative orders, penalties, damages, liabilities, losses, and expenses (including reasonable attorneys' fees and out-of-pocket expenses) incurred by the Indemnitee that are caused by the Indemnitor’s breach of its obligations under this Agreement or by the negligent or willful acts or omissions of the Indemnitor’s, employees, agents or contractors who are not members of the Control Board or otherwise employees of the Center.
B. Notwithstanding any alleged act or omission by any member of the Control Board member or any personnel staffing the Center, each Member Municipality will be solely liable for the claim coverage and corresponding costs for any loss arising from or relating to a call for service in its jurisdiction.
C. All administrative and liability costs associated with employers’ liabilities pursuant to Connecticut’s Workers’ Compensation statutes will be included for purposes of determining the Proposed Budget and Operating Budget under Section 6(E).
Section 8. Equipment and Property Ownership, Employees.
A. Ownership of furniture, fixtures and equipment contributed by Fairfield and Westport, respectively, during the initial period of construction and build-out of the Center will remain with the contributing municipality, and responsibility for maintenance and licensing of such assets will remain with the contributing municipality.
B. Furniture, fixtures and equipment procured by Fairfield during initial period of construction and build-out of the Center will be owned ½ by Fairfield and ½ by Westport. Furniture, fixtures and equipment procured by Fairfield after the initial construction and build-out period will be owned as follows: 67% Fairfield; and 33% Westport. Upon termination of this Agreement, property shall be distributed on the basis of current value of the furniture, fixtures and equipment and the applicable cost share percentage of the property at time of purchase.
C. If, upon the earlier of the termination of this Agreement or the date that Westport ceases
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to be a Member Municipality, the two computer server nodes purchased by Westport in 2019 are still in use at the Center, then Westport will be entitled to remove the server nodes from the Center or, at Westport’s election, to a payment equivalent to the fair market value of the server nodes.
D. Upon the operational date of the Center, Westport will terminate the employment of, and Fairfield will offer employment to, each of the current full-time, qualified, Westport civilian dispatchers. Those Westport employees who wish to transfer their employment to the Center must commit to the move at least five (5) months prior to the operational date of the Center. Fairfield will provide full recognition of years of service for purposes of compensation, benefits (to the extent allowed by law) and selection of assignments.
Section 9. Insurance.
Each Member Municipality shall maintain in force at all times during the term of this Agreement its customary property, casualty, liability and workers’ compensation insurance coverages.
Section 10. Administration of Agreement.
A. The Member Municipalities agree that no interlocal advisory board, as permitted by Connecticut General Statutes Section 7-339b(a)(2), is required to accomplish the purposes of this Agreement.
B. The Center’s Chief Administrative Officer and Chief Financial Officer shall report to an operational control board (the “Control Board”). The members of the Control Board shall be the Fairfield Police Chief, the Westport Police Chief, the Fairfield Fire Chief and the Westport Fire Chief. The First Selectwoman of Fairfield and First Selectman of Westport or their designees shall be ex officio members of the Control Board. The Control Board shall hold regular meetings once per calendar quarter to review Dispatch Services and resolve any pending matters. The Fairfield Police Chief shall be responsible for convening the regular quarterly meetings. The Control Board shall hold a budget meeting each November to review and approve the Proposed Budget for the next fiscal year. The Control Board shall hold a special meeting upon the request of the police chief and fire chief of at least two (2) Member Municipalities to discuss any matter or matters related to the Center. Meeting Agendas and Minutes of each regular, budget and special meeting of the Control Board shall conform to the provisions of the State’s Freedom of Information Act.
C. Ratifying Members will not have voting membership but shall receive notice of each meeting of the Control Board and such notice shall be delivered to the police chief, fire chief and EMS chief of each Ratifying Member, and the police chief, fire chief and EMS chief of each Ratifying Member shall be entitled to attend and be heard at any meeting of the Control Board. Minutes of each regular, budget and special meeting of the Control Board shall be provided to the police chief, fire chief and EMS chief of each Member Municipality.
D. The vote of a majority of the members of the Control Board shall be required to take action on any matter coming before the Control Board. In the case of a tie vote, the First Selectman of Fairfield and the First Selectman of Westport, shall cast a single deciding vote but only if they can jointly agree. If they cannot jointly agree, the parties will proceed with the dispute resolution procedures in Section 11(J).
E. Any member of the Control Board may designate a member of his/her department to participate and vote in his/her place at any regular, budget or special meeting of the Control Board.
F. In addition to the powers and responsibilities described elsewhere in this Agreement, the following matters shall be within the purview of the Control Board.
i. Establishing and modifying protocols for Dispatch Services.
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ii. Training and discipline recommendations to the Chief Administrative Officer for employee misconduct and violations of procedures.
iii. Selecting the hardware and software for the Center.
iv. Establishing and modifying standard operating procedures for the Center.
v. Authorizing purchase orders and contracts for goods and services for the Center in excess of $10,000.00.
vi. Developing schedules for replacement of equipment and equipment upgrades.
vii. Appointment of a civilian Chief Administrative Officer. The Chief Administrative Officer will initially be a sworn Fairfield police officer but may, by majority vote of the Control Board, be a civilian director.
viii. Approval of personnel prior to assignment to the Center and recommendation and approval of promotions of personnel assigned to the Center.
Section 11. Miscellaneous.
A. Definition of Field Equipment. For purposes of this Agreement, “Field Equipment” means and includes all communications equipment necessary for a Member Municipality’s police, fire, and EMS personnel to effectively transmit voice and data to the Center and receive voice and data transmitted by the Center, including, without limitation, back-up systems and accessories. By way of example, Field Equipment includes mobile and hand-held two way radios, land line telephones, smart phones and mobile data terminals.
B. Assignment. The rights and obligations of the Member Municipalities under this Agreement are non-assignable.
C. Waivers. The failure of a Member Municipality to insist upon strict performance of any provision of this Agreement shall not constitute a waiver of, or estoppel against, asserting the right to require such performance in the future, nor shall a waiver or estoppel in any one instance constitute a waiver or estoppel with respect to a later breach of a similar nature or otherwise. The waiver of any of the terms and conditions of this Agreement shall not be construed to be a waiver of any other term or condition of this Agreement.
D. Integration. This Agreement incorporates all the understandings of the Member Municipalities and supersedes any and all agreements with respect to the subject matter hereof reached prior to the execution of this Agreement, whether oral or written.
E. Severability. If any provision of this Agreement or part thereof is determined to be illegal or otherwise unenforceable by a court of competent jurisdiction, such provision or part thereof shall be modified to the minimum extent necessary to render such provision enforceable and preserve the parties' intent or, if not possible, severed, and in either case the other terms and provisions of this Agreement shall continue in full force and effect.
F. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be an original, but all of which shall constitute one and the same instrument. A facsimile or .pdf copy of a signature or electronic signature of a party hereto shall have the same force and effect and validity as an original signature.
G. Governing Law. This Agreement shall be deemed to be entered into, executed and
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performed in the State of Connecticut and shall, at all times, be subject to the laws of the State of Connecticut, exclusive of conflict of laws rules.
H. Captions. The captions used herein are inserted only as a matter of convenience and for reference, and in no way define, limit, or describe the scope of the intent of any section or paragraph hereof.
I. Notices. All notices required under this Agreement shall be in writing addressed to a Member Municipality at the address of the Member Municipality’s town hall or city hall, as applicable, and labeled “Attention First Selectman” or “Attention Mayor”, as applicable, and shall be deemed to have been duly given on the date delivered if sent by certified or registered mail return receipt requested or nationally recognized express delivery service, or on the date of hand delivery.
J. Dispute Resolution Process. Any dispute between or among Member Municipalities (each a “Party” and collectively, the “Parties”) arising out of this Agreement shall be resolved in accordance with this Section 11(J) with the understanding that all statements and efforts to resolve the dispute prior to arbitration and any agreed-upon resolution shall not prejudice the legal position of any Party in any subsequent proceeding.
i. The dispute resolution process will commence when a Party that believes that it is aggrieved by a dispute delivers written notice to each Member Municipality describing the nature of the dispute and identifying the Parties to the dispute (a “Dispute Notice”).
ii. Within one (1) week of receipt of the Dispute Notice, each Party identified in the Dispute Notice shall designate a representative from among the following individuals: chief of police; chief of fire department; or chief of EMS (a “Designated Representative’), to negotiate a resolution of the dispute.
iii. Within two (2) weeks of receipt of the Dispute Notice, the Designated Representatives of the Parties shall meet in person at a neutral location and negotiate in good faith to resolve the dispute. The Designated Representatives shall meet in person at least once. After the in- person meeting, the Designated Representatives may communicate by telephone, text message or e-mail and/or schedule one or more follow-up in-person meetings. If the Designated Representatives reach agreement upon a resolution of the dispute, the resolution shall be memorialized in writing and approved by majority vote of the Control Board.
iv. If the Designated Representatives are unable to resolve the dispute within three (3) weeks of the first in-person meeting or the resolution proposed by the Designated Representatives is not approved by the Control Board within two (2) months of the first in-person meeting, then the Parties will submit the matter to binding arbitration by a single arbitrator under the rules of the American Arbitration Association (AAA). Arbitration proceedings may be commenced by any Party by filing an application with the AAA.
v. Notwithstanding the above, no Party shall be obligated to follow the above dispute resolution procedures if the Party takes legal action seeking preliminary or temporary relief of an emergency nature.
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IN WITNESS WHEREOF, the parties hereto have executed or have caused this Agreement to be executed by their duly authorized representatives.
TOWN OF FAIRFIELD
Signature: ______
Name: Brenda J. Kupchick
Title: First Selectwoman
Date: ______
TOWN OF WESTPORT
Signature: ______
Name: James S. Marpe
Title: First Selectman
Date: ______
{01374776.DOCX Ver. 1} Page 9 of 9 ESTIMATE SUMMARY
Town of Fairfield Mill Hill Elementary School Early GMP Bid Packages
7/1/2020
Bid Package Bid Package Low Bidder Variance Estimate 03A Concrete $654,938 $532,875 $122,063 05A Steel & Misc. Metals $369,090 $585,800 ($216,710) 26A Electrical $1,924,788 $1,872,000 $52,788 31A Sitework $2,122,006 $2,133,810 ($11,804) Total Early Packages $5,070,822 $5,124,485 ($53,663)
Alternate 01 - Sanitary Sewer Relocation* $58,000 Alternate 02 - Fill Pile Remediation* $110,000 Alternate 06 - Fuel Contaminated Soils at Addition $50,000 Allowance - OA-5 Rock removal & OA-6 UV light $120,000
Demolition $465,000 $448,078 $16,922 Hazardous Material Abatement $500,000 $353,656 $146,344
TOTAL PROJECT $6,264,219
* - During the project , there was a preliminary agreement that the town would fund both of these items as they are town expenses and not part of school project . Given the current budget constraints , it appears that the school project must assume these costs . ESTIMATE SUMMARY
Town of Fairfield Mill Hill Elementary School Early GMP Overall Project
7/2/2020
Bid Package Bid Package GMP Amount Variance Estimate 03A Concrete $654,938 $532,875 $122,063 05A Steel & Misc. Metals $369,090 $585,800 ($216,710) 26A Electrical $1,924,788 $1,872,000 $52,788 31A Sitework $2,122,006 $2,133,810 ($11,804) Total Early Packages $5,070,822 $5,124,485 ($53,663)
Alternate 01 - Sanitary Sewer Relocation* $58,000 Alternate 02 - Fill Pile Remediation* $110,000 Alternate 06 - Fuel Contaminated Soils at Addition $50,000 Allowance - OA-5 Rock removal & OA-6 UV light $120,000
Remaining Bid Packages $10,226,958 $0
CM General Conditions $3,264,524 $2,495,279 $769,245
Sub Total Construction $18,562,304 $7,957,764 $10,604,540
Demolition $465,000 $448,078 $16,922 Hazardous Material Abatement $500,000 $353,656 $146,344
FF&E $220,000
Fees & Expenses $2,392,300 Sub Total $22,139,604 $8,759,498
Contingency $1,135,896
TOTAL PROJECT $23,275,500
* - During the project , there was a preliminary agreement that the town would fund both of these items as they are town expenses and not part of school project . Given the current budget constraints , it appears that the school project must assume these costs .
Page 1 of 35 Mill Hill Elementary School
635 Mill Hill Terrace, Southport, CT 06890
Early Packages Guaranteed Maximum Price (GMP) Proposal - GMP #1 Amendment #1 to the Contract
July 1, 2020
Table of Contents
1. Cover Letter…………………………………………………………………………………………………………………………. 1 2. Table of Contents………………………………………………………………………………………………………………. 2 3. Exhibit A: Guaranteed Maximum Price………………………………………………………………………………………………………………………3 4. Exhibit B: Site Services……………………………………………………………………………………………………………………4 5. Exhibit C: Clarifications / Assumptions / Exclusions………………………………………………………………..5 6. Exhibit D: Allowances……………………………………………………………………………………………………………………9 7. Exhibit E: Alternates……………………………………………………………………………………………………………. 10 8. Exhibit F-1: Drawing Matrix…………………………………………………………………………………………………………12 9. Exhibit F-2: Specification Matrix……………………………………………………………………………………………………17 10. Exhibit G: Bid RFI Log……………………………………………………………………………………………………………. 22 11. Exhibit H: Schedule …………………………………………………………………………………………………….. 29
Page 2 of 35 Exhibit A - Early Packages GMP #1 7/1/2020
Bid Package Trade GMP Value Proposed Subcontractor 1 01A Final Cleaning $ 45,000 Owner Allowance - Reference Exhibit D 2 02A Demolition & Abatement $ - By Owner 3 03A Concrete $ 532,875 Sil/Carr Corporation 4 04A Masonry $ - To be included in GMP#2 5 05A Structural Steel & Miscellaneous Metals $ 585,800 United Steel Inc 6 06A Millwork $ - To be included in GMP#2 7 07A Roofing $ - To be included in GMP#2 8 08A Glass & Glazing $ - To be included in GMP#2 9 09A Drywall & General Trades $ - To be included in GMP#2 10 09B Flooring $ - To be included in GMP#2 11 09C Painting $ - To be included in GMP#2 12 09D Acoustical Ceilings $ - To be included in GMP#2 13 11A Kitchen Equipment $ - To be included in GMP#2 14 21A Fire Protection $ - To be included in GMP#2 15 23A Plumbing & HVAC $ - To be included in GMP#2 16 26A Electrical & Fire Alarm $ 1,872,000 Ferguson Electric Company Inc 17 31A Sitework $ 2,133,810 Colossale Concrete Inc 18 99A Videography for Training $ 5,000 Owner Allowance - Reference Exhibit D 19 99B Envelope Review Services $ 22,628 Horizon Engineering Associ. LLP 20 Alternate #01 Additional Site Sanitary Utilities $ 58,000 Colossale Concrete Inc 21 Alternate #02 Contaminated soils $ 110,000 Owner Allowance - Colossale Concrete Inc 22 Alternate #06 Remove Petroleum Soils $ 50,000 Owner Allowance - Colossale Concrete Inc 22 Trade Contractor Subtotal $ 5,415,113 23 24 25 Owner Allowances OA-5 & OA-6 (Exhibit D) $ 120,000 OA-5 Rock, OA-6 UV Light 26 General Conditions $ 1,242,916 Per Original Proposal dated 4/8/19 27 General Requirements $ 184,943 Per Original Proposal dated 4/8/19 28 Site Services (Exhibit B) $ 386,539 29 Construction Contingency (3%) $ 162,453 Value will be adjusted in GMP #2 30 General Liability Insurance (0.865%) $ 67,559 Value will be adjusted in GMP #2 31 Builders Risk Insurance (Excluded) $ - By Owner 32 CM Fee (2.4%) $ 183,054 Value will be adjusted in GMP #2 33 Preconstruction Services $ 147,440 34 Payment & Performance Bond $ 47,747 Value will be adjusted in GMP #2 35 Building Permit $ - Excluded - By Owner 36 State Education Fee $ - Excluded - By Owner 37 Subtotal $ 2,542,651 38 39 Total Early Packages GMP# 1 Cost $ 7,957,764 40
Page 3 of 35 Mill Hill Elementary School 7/1/2020 Exhibit B - Site Services
Temporary Toilets $ 19,270 Dumpsters $ 62,155 Surveyor (Establish Control, QA/QC, & Anchor Bolt Survey) $ 12,800 Safety Materials Requirements / Incentives $ 15,000 Interim Cleaning - GO Services $ 208,089 Temporary Winter Conditions - Heating Rentals, Utility Consumption & Temp Enclosures $ 35,000 Temp Dehumidification $ 15,000 Temp Ceilings at the Existing Building (2,500 SF @ $4.04/SF) $ 10,100 Addition temp. barriers, doors, egress identification to accommodate phasing requests from AHJ $ 20,000 Additional Trailer for social distancing $ 16,050 Fire Watch & Temp Gas Meter grounding per AHJ $ 12,000 Temporary Water Consumption - Excluded by Owner $ - Temporary Power Consumption - Excluded by Owner $ - Pest Control - Excluded By Owner $ - Premium Time $ 22,000 Jobsite Access $ 2,500 Progress Photos $ 3,000 Site Restoration $ 15,000 Site Services Total $ 386,539 Note: Site Services Reconcile Against CM Contingency
Mill Hill Elementary School Page 4 of 35 7/1/2020 Exhibit C - Qualifications, Assumptions, & Exclusions 7/1/2020
0 General 1 General - 01 As of the date of this Guaranteed Maximum Price proposal, Gilbane Building Company is unable to assess the impact of the ongoing COVID-19 pandemic and how it may affect the Construction Schedule and Project cost long-term. In light of the wide-ranging and potentially long-lasting effects posed by the COVID-19 pandemic, including, without limitation, disruption of construction supply chains, labor shortages, and governmental actions, Gilbane reserves its right to assess such impact on an ongoing basis and to seek an equitable adjustment in the Guaranteed Maximum Price and an extension of the Contract Time as such adjustments become necessary. This qualification supersedes and takes precedence over all other terms of the Contract Documents, including without limitation Section 8.8 of AIA A201.
2 General - 02 The scope of this Guaranteed Maximum Price (GMP) is defined by the AIA A133 Contract dated 12/6/2019 between Gilbane and the Town of Fairfield, the drawings, specifications, supplements, addenda, RFI’s, and supplemental definition included in the Gilbane Trade Contractor Bid Package Proposal Forms. Any documents not noted within this GMP as included, or noted as excluded, are excluded for cost and scope from this GMP. The schedule for this GMP is included as Exhibit H. 3 General - 03 Acceptance of the GMP constitutes acceptance of the Gilbane recommended lowest responsible bidders listed contained within the GMP. The GMP is based on the listed trade contractors’ acceptance and execution of a contract to perform the work. Rejection of a bid of a trade contractor listed within the GMP by the Owner will require an adjustment to the GMP value to accommodate the next lowest responsible. Gilbane has not included additional GCs for management of bid protests. 4 General - 04 General Liability (GL) insurance rate of $8.65/$1,000 shall be charged and reimbursed on the total contract revenue including all change orders. 5 General - 05 Bond rate of $6.00/$1,000 shall be charged and reimbursed on the total contract revenue including all change orders.
6 General - 06 As listed in Alternate #09 there is a savings to utilize Subcontractor Default Insurance in lieu of Trade Payment and Performance Bonds. GMP #1 does not incorporate these savings as we're waiting on Town review.
7 General - 07 The project schedule is based on a five (5) and six (6) day work week, reference schedule with run date 06/23/2020. Premium time has been included on the 6 day work weeks only where noted in the schedule. Trade contractor work hours of 7:00am to 4:00 pm (Monday through Saturday, as applicable) are included in the GMP.
8 General - 08 This GMP includes compliance with CHRO/EEO/MWBE requirements. Compliance shall be defined by obtaining 25% of the State reimbursed value for SBE and 6.25% for MBE. The BP-09B: Flooring, BP-09C: Painting and BP-09D: Acoustical Ceilings have been bid as set-aside packages in order to meet these goals. To be confirmed in wrap up GMP #2.
9 General - 09 Project is assumed to be tax exempt. All applicable taxes have been included for temporary construction services.
10 General - 10 Conflicting Tolerances: any cost related to or the result of conflicts between allowable tolerances within the different systems, materials and components of the project are excluded from this GMP. 11 General - 11 This GMP includes no Owner Contingency. A Construction Management Contingency is included. Site Services shall reconcile to CM contingency. 12 General - 12 Third party testing, including but not limited to Geotechnical, Commissioning, Site Monitoring, and Material Testing and Inspection services will be provided by the Owner. 13 General - 13 Removal of existing furniture and components (not shown to be demolished) from rooms will be performed by others and in accordance with the GMP Schedule. 14 General - 14 Refer to Testing, Adjusting, and Balancing for HVAC (Specification Section 230593), we excluded providing this testing, adjusting, and balancing work as it will be provided as part of the commissioning scope of work, By Owner.
15 General - 15 Gilbane and/or the Trade Contractors shall not be held responsible if an Indoor Air Quality (IAQ) test fails as a result of installation of a specified material, approved material, or FF&E. 16 General - 16 Temporary electrical consumption costs for construction trailer services are included in this GMP. Costs for consumption of temporary and permanent power and water utility fees for the building project are excluded.
17 General - 17 We exclude fees for the Building Permit as our assumption is that these fees will be waived by the Town of Fairfield. We have also exclude fees related to State Educational Fee, as the fee is expected to be paid by others.
Mill Hill Elementary School Page 5 of 35 7/1/2020 Exhibit C - Qualifications, Assumptions, & Exclusions 7/1/2020
18 General - 18 The temporary gas meter is by the Utility company. We have excluded the excavation, bedding and backfill and any fees for this service. We have included temp paving for the temp gas meter. The new permanent gas meter and new service noted on the contract drawings is assumed to be by the Utility company. We have included the excavation, bedding and backfill for this service. We have excluded any fees for this service. 19 General - 19 All FF&E is excluded as it is by the Owner. Excludes any in wall and on wall blocking for FF&E over and above what is specifically included in the contract documents. Coordinating GMP work with FF&E is included.
20 General - 20 Costs for moving and relocation are by the Owner. 21 General - 21 All work within this GMP will be provided in accordance the Project Phasing Plans (included in the Division 0 Manual) and Exhibit H – GMP Schedule. 22 General - 22 Gilbane field office trailer for the Construction Administrator and Architect have not been included. There is limited room within the GBCo trailer for the CA and the A/E to work during their periodic visits to the site. A double wide trailer will be provided for additional social distancing requirements related to COVID-19.
23 General - 23 Approval of this GMP authorizes Gilbane to award Trade Contracts. Formal Recommendations to Award (RTA) will not be subsequently issued. 24 General - 24 Snow removal in construction area(s) and for construction access only is included. It is assumed that the Town of Fairfield will provide snow removal for school operations. 25 General - 25 The cost of the premiums for the Builder’s Risk Insurance Policy is excluded per Town of Fairfield request. The policy will be held by the Town of Fairfield, and a copy of the full policy shall be provided by the Town of Fairfield to the Construction Manager. Responsibility for the deductibles is outlined in the AIA A201 General Conditions of the Contract. 26 General - 26 Access to school property during Summer 2020 and Summer 2021 is restricted to construction personnel only. Certain exceptions may be granted for Town of Fairfield maintenance personnel. 27 General - 27 As requested by the Town of Fairfield, Fairfield PD shall perform background checks of site personnel. No costs for these background checks have been included in this GMP. 28 General - 28 The GMP excludes the work associated with the following Specification Sections Section 024116 Structure Demolition, Section 024119 Selective Demolition, Section 028216 Asbestos Abatement, Section 028233 Lead Abatement, Section 028400 Management of PCB Containing Building Materials, Section 028416 light Tubes and Ballasts, the Hazardous Materials Survey Report prepared by Woodard & Curran February 2020. It is understood that this work will be performed utilizing State Contracts that will be contracted directly with the Town of Fairfield. The GMP includes cut cap, make safe building utilities and services, we have also included the coordination of the project demolition and abatement scope of work with the Owner vendor. The GMP excludes the accounting and T&M verifications of the demo and abatement scopes of work, this will be by others. As it relates to the Hazardous Materials Survey Report prepared by Woodard & Curran dated February 2020, the GMP only includes the work related to the roofing asbestos abatement.
29 General - 29 No retainage shall be held on Gilbane fee, general conditions, or insurance. 30 General - 30 Dedicated off-site parking is not being provided for Trade Contractors. If this becomes necessary it will be a change to GMP. 31 General - 31 Excludes Hazardous waste and/or hazardous soil excavation and disposal from base GMP. Alternates 1, 2, & 6 are required for the project scope to move forward. Quantities for these alternates are from Owner Vendors and therefore these are also considered Owner Allowances. 32 General - 32 In all cases, it is understood that the Owner shall be deemed as the generator of the hazardous materials. Contractor shall neither take title to or be deemed the generator of the hazardous material or substance at any time during the abatement, removal, transportation or disposal. The Owner or his designated representative will sign all Hazardous Materials disposal manifests for the project. 33 General - 33 Excludes costs associated with any moisture mitigation activities. 34 General - 34 Excludes costs/fees for environmental permits (none known to be required). Excludes cost for DEEP and Storm Water permit. 35 General - 35 Excludes all cost and schedule impacts (if any) resulting from new Federal Government proclamations or newly imposed tariffs.
Mill Hill Elementary School Page 6 of 35 7/1/2020 Exhibit C - Qualifications, Assumptions, & Exclusions 7/1/2020
36 General - 36 The Owner acknowledges that G. O. Services, LLC is a Delaware limited liability company in which Gilbane Building Company is the sole and managing member. Gilbane will utilize G.O. Services, LLC for all interim labor and all interim cleaning. 37 General - 37 The GMP includes Videography services needed for training, this has been included as an Owner Allowance, See Exhibit D. Video recording will occur where allowed by equipment manufactures. 38 General - 38 Professional photography for construction progress and completion is excluded. 39 General - 39 Warranty period will commence upon acceptance of each occupancy phase of construction and sign off on the AIA certificate of substantial completion for that occupancy phase. Retainage to be released upon completion (TCO) of each phase (refer to project schedule and phasing included in Exhibit H). Items to be provided by the Owner that are necessary to obtaining a TCO will need to be completed in advance of the final inspections. We anticipate 3 Occupancy Phases, April 2021, August 2021, November 2021. 40 General - 40 Excludes all building related charges for items such as security details, fuel consumption and facilities support work to coordinate shut downs and tie ins. 41 General - 41 Due to sitework phasing, and in order to complete the work some sidewalks and landscaping areas may be disturbed and possibly damaged. All expenses related to site restoration and repairs of these areas will be taken from the Site Restoration value included in Site Services, Exhibit B. 42 General - 42 Owner Allowance cost under / over runs will reconcile against the Owner Contingency by Owner Change Order with applicable markups. 43 General - 43 No salvage work is included unless specifically called for in the contract documents. Any items designated for salvage will be moved one time to an on site location designated by the Owner. 44 General - 44 This early packages GMP #1 includes SPA Addenda #1 dated 6/19/2020 and excludes Addenda #2 issued on 6/28/20. Addenda #2 will be included in the wrap up GMP #2. This early packages GMP includes through Supplement #3 dated 6/23/2020. Supplement #4 and #5 will be included in the wrap up GMP #2. 45 Bid Package 02A - BY OWNER 46 Bid Package 03A - Sil/Carr Corporation 47 BP03A - 1 At the refrigerator/ freezer walk-in topping slab shown on 7/A551, 4" concrete has been included, reinforcing has been excluded as it is not shown. 48 BP03A - 2 49 BP03A - 3 50 BP03A - 4 51 Bid Package 04A - TBD 52 BP04A - 1 To be included in GMP#2 53 BP04A - 2 54 BP04A - 3 55 BP04A - 4 56 Bid Package 05A - United Steel Inc 57 BP05A - 1 None 58 BP05A - 2 59 BP05A - 3 60 BP05A - 4 61 Bid Package 06A - TBD 62 BP06A - 1 To be included in GMP#2 63 BP06A - 2 64 BP06A - 3 65 BP06A - 4 66 Bid Package 07A - TBD 67 BP07A - 1 To be included in GMP#2 68 BP07A - 2 69 BP07A - 3 70 BP07A - 4 71 Bid Package 08A - TBD 72 BP08A - 1 To be included in GMP#2 73 BP08A - 2 74 BP08A - 3
Mill Hill Elementary School Page 7 of 35 7/1/2020 Exhibit C - Qualifications, Assumptions, & Exclusions 7/1/2020
75 BP08A - 4 76 Bid Package 09A - TBD 77 BP09A - 1 To be included in GMP#2 78 BP09A - 2 79 BP09A - 3 80 BP09A - 4 81 Bid Package 09D - TBD 82 BP09D - 1 To be included in GMP#2 83 BP09D - 2 84 BP09D - 3 85 BP09D - 4 86 Bid Package 11A - TBD 87 BP09E - 1 To be included in GMP#2 88 BP09E - 2 89 BP09E - 3 90 BP09E - 4 91 Bid Package 21A - TBD 92 BP21A - 1 To be included in GMP#2 93 BP21A - 2 94 BP21A - 3 95 BP21A - 4 96 Bid Package 23A - TBD 97 BP23A - 1 To be included in GMP#2 98 BP23A - 2 99 BP23A - 3 100 BP23A - 4 101 Bid Package 26A - Ferguson Electric Company 102 BP26A - 1 The Town of Fairfield shall resolve all existing fire alarm faults prior to existing system turn over to Trade Contractor.
103 BP26A - 2 New lightning protection and/or refurbishment of the existing system is excluded as not shown in SPA documents.
104 BP26A - 3 Audio Visual is by Owner, only inclusion is limited to what is shown on SPA documents. 105 BP26A - 4 All changes will be priced per column 3 of NECA Labor Adjustments. Commodity material shall be priced at Trade Service Low Column with 10% discount applied. Labor hours for foreman will be charged at 20% of the journeyman hours, should crew exceed eight people a General Foreman will also be charged at 10% of journeyman hours. 106 BP26A - 5 No additional electrical and data lines have been included for the temporary admin offices. 107 Bid Package 31A - Colossal Concrete Inc 108 BP31A - 1 Per specification 31 20 00 rock is considered classified excavation to be reimbursed to BP 31A on a unit price basis. An Owner allowance of 250CY at a rate of $240/CY has been included in the GMP. 109 BP31A - 2 Alternate #6 has been converted from 235 CY to 353 tons of petroleum impacted soils to be removed and legally disposed of as indicated in the GeoInsight letter revised 4/23/20 as well as GeoInsight Excavated Materials Management Plan dated 4/23/2020. 110 BP31A - 3 BP 31A will have site restoration work occur in Spring 2022. 111 BP31A - 4
Mill Hill Elementary School Page 8 of 35 7/1/2020 Exhibit D - Allowances
Type Allowance No. Allowance Description Bid Package Contractor Allowance Value Owner OA-01 Final Cleaning 01A TBD $ 45,000 Owner OA-02 Videography for Training 99A TBD $ 5,000 Owner OA-03 Theatrical Lighting 26A Ferguson Electric $ 30,000 Company Inc Owner OA-04 UI Electrical Utility Fees 26A Ferguson Electric $ 100,000 Company Inc Subtotal $ 180,000
Owner Allowances Not Assigned to a Bid Package Type Allowance No. Allowance Description Bid Package Contractor Allowance Value Owner OA-05 Rock Excavation - Per specification 31 20 00 Classified Excavation - allowance based 0 Not Assigned $ 60,000 on 250 CY Owner OA-06 Fluorescent Light Duct Sanitation (per SPA email dated 6/24/20 from D.Stein, RE: 0 Not Assigned $ 60,000 Mill Hill) Owner Allowances Not Assigned to a Bid Package Subtotal $ 120,000
* All Owner Allowances reconcile by change order
Page 9 of 35 Mill Hill Elementary School 7/1/2020 Exhibit E - Alternates
Owner to Select Action Accepted Expiration Alternate No. Description Value Contractor Value Date Accept Reject Hold ALT No. 1 Additional Site Sanitary Utilities: $ 60,265 X - Included $ 60,265 7/8/20 Base Bid: Provide site utilities as shown up to manhole #2. in Exhibit A Alternate: Provide complete sanitary sewers, excavation, piping, bedding piping, structures, backfill, paving, traffic detail, etc. from sanitary manhole #2 to existing manhole located at Mill Hill Terrace. (Reference drawing C-1)
BP#31A - Sitework $ 58,000 Colossale Concrete Inc Trade Cost $ 58,000 GL Insurance $ 502 CM Fee $ 1,404 P&P Bond $ 359 Total $ 60,265
ALT No. 1B Additional Site Utilities: $ 62,343 X 7/8/20 Base Bid: Provide site utilities as shown up to manhole #2. Alternate: Sanitary Main Below Gymnasium: Add to the Base Bid the labor, material, and equipment to provide the rock as indicated as Alternate 1B on Drawing C-1 issued in Addendum #01.
BP#31A - Sitework $ 60,000 Colossale Concrete Inc Trade Cost $ 60,000 GL Insurance $ 519 CM Fee $ 1,452 P&P Bond $ 372 Total $ 62,343
ALT No. 2 Contaminated soils: $ 114,296 X - Included $ 114,296 7/8/20 Base Bid: Provide sitework and excavation as shown in Exhibit A Alternate: Provide removal and legal disposal of 1,200 TONS of contaminated soils as outlined in the Tighe & Bond report dated 3/27/20, associated attachments, and the Phoenix Lab report dated 1/17/20.
BP#31A - Sitework $ 110,000 Colossale Concrete Inc Trade Cost $ 110,000 GL Insurance $ 952 CM Fee $ 2,663 P&P Bond $ 682 Total $ 114,296
ALT No. 3 Additional Gym Floor: $ - [Date] Base Bid: Refinish existing floor as shown Alternate: Replace existing floor as shown To be included in GMP#2 BP# Description - TBD TBD BP# Description - TBD TBD TBD Trade Cost $ - GL Insurance $ - CM Fee $ - P&P Bond $ - Total
ALT No. 4 Additional Media Center Millwork: $ - [Date] Base Bid: Existing millwork to remain Alternate: Replace existing millwork in the media center To be included in GMP#2 BP# Description - TBD TBD BP# Description - TBD TBD TBD Trade Cost $ - GL Insurance $ - CM Fee $ - P&P Bond $ - Total
ALT No. 5 Replace All Purpose Room Flooring: $ - [Date] Base Bid: Refinish APR Parquet Floor Alternate: Replace APR floor in its entirety To be included in GMP#2 BP# Description - TBD TBD BP# Description - TBD TBD TBD Trade Cost $ - GL Insurance $ - CM Fee $ - P&P Bond $ - Total
Page 10 of 35 Philip R Smith Elementary School 7/1/2020 Exhibit E - Alternates
ALT No. 6 Remove Petroleum Soils: $ 53,460 X - Included $ 53,460 7/8/20 Provide cost to remove and legal disposal of 353 Tons of petroleum related in Exhibit A soils as indicated in the GeoInsight letter Revised 4/23/20 as well as GeoInsight Excavated Materials Management Plan dated 4/23/2020.
BP#31A - Sitework $ 50,000 Colossale Concrete Inc Trade Cost $ 50,000 GL Insurance $ 433 CM Fee $ 2,410 P&P Bond $ 617 Total $ 53,460
CMR ALT No. 7 BIM Modeling: TBD X TBD [Date] Provide BIM Modeling for coordination with twice-per-week uploads to Gilbane’s DatAnywhere site for progress monitoring. This Add is for modeling and coordination revisions only (per the BIM Ex Plan, coordination modeling is to be by Gilbane and shop drawing modeling is to be by the Trade). Regardless of who owns coordination modeling the below shall remain in base bid
BP#21A - Fire Protection TBD BP#23A Plumbing & HVAC TBD BP#26A Electrical $ 6,300 Ferguson Electric Company Inc Trade Cost $ 6,300 GL Insurance $ 54 CM Fee $ 304 P&P Bond $ 78 Total $ 6,736
CMR ALT No. 9 P&P Bond vs SDI: TBD X - Included TBD 7/8/20 Provide a DEDUCT alternate to remove the cost of Payment & Performance in Exhibit A Bonds from the base bid.
Add SDI - Gilbane $ 64,110 03A Concrete $ (7,875) 04A Masonry TBD 05A Structural Steel & Miscellaneous Metals $ (4,300) 06A Millwork TBD 07A Roofing TBD 08A Glass & Glazing TBD 09A Drywall & General Trades TBD 09B Flooring TBD 09C Painting TBD 09D Acoustical Ceilings TBD 11A Kitchen Equipment TBD 21A Fire Protection TBD 23A Plumbing & HVAC TBD 26A Electrical $ (20,500) 31A Sitework $ (39,000) Trade Cost $ (7,565) GL Insurance $ (337) CM Fee $ (1,126) P&P Bond $ (288) Total $ (9,316)
Total Accepted $ 228,021
Page 11 of 35 Philip R Smith Elementary School 7/1/2020 Exhibit F-1 - Drawing Matrix
0 0 020 /2 202 202 7 9/ 6/ 5/ 1 2 Revision Date: 7/1/2020 6/ 6/
Cate Drawing Issued # Dwg # Drawing Name Issued # gory Date Date ADDENDA 1 ADDENDA 2 ADDENDA ISSUED FOR BID ISSUED ARCHITECTURAL A000 V1 COVERSHEET V1 5/7/2020 ISSUED FOR BID 5/7/2020 X A000 V2 COVERSHEET V2 5/7/2020 ISSUED FOR BID 5/7/2020 X A001 GENERAL INFORMATION 5/7/2020 ADDENDA 1 6/19/2020 XX A002 BUILDING CODE INFORMATION AND BUILDING AREAS PLANS 5/7/2020 ISSUED FOR BID 5/7/2020 X A003 CODE FLOOR PLAN 5/7/2020 ISSUED FOR BID 5/7/2020 X A004 PHASE 1 EGRESS PLAN 5/7/2020 ADDENDA 2 6/26/2020 XX A005 PHASE 2 EGRESS PLAN 5/7/2020 ADDENDA 2 6/26/2020 XX A006 PHASE 3 EGRESS PLAN 5/7/2020 ADDENDA 2 6/26/2020 XX A007 PHASE 4 EGRESS PLAN 5/7/2020 ADDENDA 2 6/26/2020 XX A010 EXISTING FLOOR PLAN 5/7/2020 ISSUED FOR BID 5/7/2020 X A011 EXISTING TUNNELS PLAN 5/7/2020 ISSUED FOR BID 5/7/2020 X A020 DEMOLITION FLOOR PLAN - AREA "A" 5/7/2020 ADDENDA 1 6/19/2020 XX A021 DEMOLITION FLOOR PLAN - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X A022 DEMOLITION PLAN - TUNNEL 5/7/2020 ISSUED FOR BID 5/7/2020 X A023 DEMOLITION ROOF PLAN 5/7/2020 ISSUED FOR BID 5/7/2020 X A030 SLAB DEMOLITION PLAN 5/7/2020 ISSUED FOR BID 5/7/2020 X A100 OVERALL FLOOR PLAN / MATCH LINES LAYOUT 5/7/2020 ISSUED FOR BID 5/7/2020 X A101 FLOOR PLAN - AREA "A" 5/7/2020 ADDENDA 1 6/19/2020 XX A102 FLOOR PLAN - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X A103 FLOOR PLAN - AREA "C" 5/7/2020 ADDENDA 2 6/26/2020 XX A104 FLOOR PLAN - TUNNEL 5/7/2020 ISSUED FOR BID 5/7/2020 X A110 OVERALL ROOF PLAN 5/7/2020 ADDENDA 2 6/26/2020 XX A111 ROOF PLAN - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X A112 ROOF PLAN - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X A113 ROOF PLAN - AREA "C" 5/7/2020 ISSUED FOR BID 5/7/2020 X A114 TYPICAL ROOF DETAILS 5/7/2020 ISSUED FOR BID 5/7/2020 X A120 ENLARGED TOILET PLANS 5/7/2020 ISSUED FOR BID 5/7/2020 X A121 ENLARGED TOILET PLANS 5/7/2020 ISSUED FOR BID 5/7/2020 X A122 ENLARGED PARTIAL PLANS 5/7/2020 ISSUED FOR BID 5/7/2020 X A130 ENLARGED PLAN DETAILS - AREA "A" EXTERIOR 5/7/2020 ADDENDA 1 6/19/2020 XX A131 ENLARGED PLAN DETAILS - AREA "A" EXTERIOR 5/7/2020 ADDENDA 1 6/19/2020 XX A132 ENLARGED PLAN DETAILS - AREA "B" EXTERIOR 5/7/2020 ADDENDA 1 6/19/2020 XX A133 ENLARGED PLAN DETAILS - AREA "C" EXTERIOR 5/7/2020 ADDENDA 1 6/19/2020 XX A140 ENLARGED PLAN DETAILS - AREA "A" INTERIOR 5/7/2020 ISSUED FOR BID 5/7/2020 X A141 ENLARGED PLAN DETAILS - AREA "A" INTERIOR 5/7/2020 ISSUED FOR BID 5/7/2020 X A142 ENLARGED PLAN DETAILS - AREA "B" INTERIOR 5/7/2020 ISSUED FOR BID 5/7/2020 X A143 ENLARGED PLAN DETAILS - AREA "C" INTERIOR 5/7/2020 ISSUED FOR BID 5/7/2020 X A200 OVERALL REFLECTED CEILING PLAN 5/7/2020 ISSUED FOR BID 5/7/2020 X A201 REFLECTED CEILING PLAN - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X A202 REFLECTED CEILING PLAN - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X A203 REFLECTED CEILING PLAN - AREA "C" 5/7/2020 ISSUED FOR BID 5/7/2020 X A204 TYPICAL CEILING DETAILS 5/7/2020 ISSUED FOR BID 5/7/2020 X A211 FLOOR PATTERN - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X
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Cate Drawing Issued # Dwg # Drawing Name Issued # gory Date Date ADDENDA 1 ADDENDA 2 ADDENDA ISSUED FOR BID ISSUED A212 FLOOR PATTERN - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X A213 FLOOR PATTERN - AREA "C" & ALTERNATE NO. 5 5/7/2020 ISSUED FOR BID 5/7/2020 X A240 FURNITURE PLAN 5/7/2020 ISSUED FOR BID 5/7/2020 X A300 OVERALL EXTERIOR ELEVATIONS 5/7/2020 ISSUED FOR BID 5/7/2020 X A301 EXTERIOR ELEVATIONS - AREA "A" 5/7/2020 ADDENDA 2 6/26/2020 XXX A302 EXTERIOR ELEVATIONS - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X A303 EXTERIOR ELEVATIONS - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X A304 EXTERIOR ELEVATIONS - AREA "C" 5/7/2020 ADDENDA 2 6/26/2020 XX A400 BUILDING SECTIONS - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X A401 BUILDING SECTIONS - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X A410 BUILDING SECTIONS - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X A420 BUILDING SECTIONS - AREA "C" 5/7/2020 ISSUED FOR BID 5/7/2020 X A421 BUILDING SECTIONS - AREA "C" 5/7/2020 ISSUED FOR BID 5/7/2020 X A500 WALL SECTIONS - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X A501 WALL SECTIONS - AREA "A" 5/7/2020 ADDENDA 1 6/19/2020 XX A502 WALL SECTIONS - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X A503 WALL SECTIONS - AREA "A" 5/7/2020 ADDENDA 1 6/19/2020 XX A504 WALL SECTIONS - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X A510 WALL SECTIONS - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X A511 WALL SECTIONS - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X A520 WALL SECTIONS - AREA "C" 5/7/2020 ISSUED FOR BID 5/7/2020 X A521 WALL SECTIONS - AREA "C" 5/7/2020 ISSUED FOR BID 5/7/2020 X A540 SECTION DETAILS - AREA "A" 5/7/2020 ADDENDA 2 6/26/2020 XX A541 SECTION DETAILS - AREA "A" 5/7/2020 ADDENDA 2 6/26/2020 XX A542 SECTION DETAILS - AREA "A" 5/7/2020 ADDENDA 1 6/19/2020 XX A550 SECTION DETAILS - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X A551 SECTION DETAILS - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X A560 SECTION DETAILS - AREA "C" 5/7/2020 ISSUED FOR BID 5/7/2020 X A561 SECTION DETAILS - AREA "C" 5/7/2020 ISSUED FOR BID 5/7/2020 X A600 EXTERIOR WINDOW TYPE ELEVATIONS 5/7/2020 ISSUED FOR BID 5/7/2020 X A601 INTERIOR WINDOW TYPE ELEVATIONS 5/7/2020 ISSUED FOR BID 5/7/2020 X A602 EXISTING WINDOW TYPE ELEVATIONS 5/7/2020 ISSUED FOR BID 5/7/2020 X A603 TYPICAL WINDOW DETAIL 5/7/2020 ISSUED FOR BID 5/7/2020 X A610 MISCELLANEOUS DETAILS 5/7/2020 ISSUED FOR BID 5/7/2020 X A700 INTERIOR TOILET ELEVATIONS - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X A701 INTERIOR TOILET ELEVATIONS - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X A702 INTERIOR TOILET ELEVATIONS - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X A703 INTERIOR TOILET ELEVATIONS - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X A704 INTERIOR TOILET ELEVATIONS - AREA "C" 5/7/2020 ISSUED FOR BID 5/7/2020 X A710 INTERIOR ELEVATIONS - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X A711 INTERIOR ELEVATIONS - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X A712 INTERIOR ELEVATIONS - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X A713 INTERIOR ELEVATIONS - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X A714 INTERIOR ELEVATIONS - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X A715 INTERIOR ELEVATIONS - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X A716 INTERIOR ELEVATIONS - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X A717 INTERIOR ELEVATIONS - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X A718 INTERIOR ELEVATIONS - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X A719 INTERIOR ELEVATIONS - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X A720 INTERIOR ELEVATIONS - AREA "C" 5/7/2020 ISSUED FOR BID 5/7/2020 X A721 INTERIOR ELEVATIONS - AREA "C" 5/7/2020 ISSUED FOR BID 5/7/2020 X A800 CASEWORK DETAILS 5/7/2020 ISSUED FOR BID 5/7/2020 X A801 CASEWORK DETAILS 5/7/2020 ISSUED FOR BID 5/7/2020 X A802 CASEWORK DETAILS 5/7/2020 ISSUED FOR BID 5/7/2020 X A803 ADD ALT. 4 CASEWORK IMPROVEMENTS - MEDIA CENTER 5/7/2020 ISSUED FOR BID 5/7/2020 X A900 NEW WALL / PARTITION TYPES 5/7/2020 ISSUED FOR BID 5/7/2020 X A910 DOOR SCHEDULE A 5/7/2020 ADDENDA 2 6/26/2020 XX A911 DOOR SCHEDULE B & C 5/7/2020 ADDENDA 2 6/26/2020 XX A920 DOOR FRAMES AND ELEVATIONS 5/7/2020 ISSUED FOR BID 5/7/2020 X A921 DOOR DETAILS 5/7/2020 ISSUED FOR BID 5/7/2020 X A930 SIGNAGE DETAILS 5/7/2020 ISSUED FOR BID 5/7/2020 X A940 FINISH SCHEDULE 5/7/2020 ISSUED FOR BID 5/7/2020 X CIVIL C-1 OVERALL SITE UTILITY PLAN 5/7/2020 ADDENDA 1 6/19/2020 XX C-2 OVERALL DRAINAGE PLAN 5/7/2020 ADDENDA 1 6/19/2020 XX C-3 TYPICAL UTILITY 5/7/2020 ISSUED FOR BID 5/7/2020 X C-4 TYPICAL DRAINAGE 5/7/2020 ISSUED FOR BID 5/7/2020 X SUR-01 TOPOGRAPHIC SURVEY 5/7/2020 ISSUED FOR BID 5/7/2020 X E50-0 EROSION CONTROL 5/7/2020 ISSUED FOR BID 5/7/2020 X STRUCTURAL S100 OVERALL FOUNDATION PLAN 5/7/2020 ISSUED FOR BID 5/7/2020 X S101 FOUNDATION PLAN - AREA A 5/7/2020 ADDENDA 1 6/19/2020 XX S102 FOUNDATION PLAN 5/7/2020 ISSUED FOR BID 5/7/2020 X Page 13 of 35 0 0 020 /2 202 202 7 9/ 6/ 5/ 1 2 Revision Date: 7/1/2020 6/ 6/
Cate Drawing Issued # Dwg # Drawing Name Issued # gory Date Date ADDENDA 1 ADDENDA 2 ADDENDA ISSUED FOR BID ISSUED S103 FOUNDATION PLAN 5/7/2020 ISSUED FOR BID 5/7/2020 X S120 OVERALL ROOF 5/7/2020 ISSUED FOR BID 5/7/2020 X S121 ROOF FRAMING PLAN - AREA A 5/7/2020 ADDENDA 1 6/19/2020 XX S121.1 ROOF FRAMING PLAN 5/7/2020 ISSUED FOR BID 5/7/2020 X S122 ROOF FRAMING PLAN 5/7/2020 ISSUED FOR BID 5/7/2020 X S123 ROOF FRAMING PLAN 5/7/2020 ISSUED FOR BID 5/7/2020 X S200 COLUMN SCHEDULE 5/7/2020 ISSUED FOR BID 5/7/2020 X S201 COLUMN SCHEDULE 5/7/2020 ISSUED FOR BID 5/7/2020 X S220 BRACE FRAME 5/7/2020 ISSUED FOR BID 5/7/2020 X S230 FRAMING ELEVATIONS 5/7/2020 ISSUED FOR BID 5/7/2020 X S231 FRAMING ELEVATIONS 5/7/2020 ISSUED FOR BID 5/7/2020 X S300 FOUNDATION 5/7/2020 ISSUED FOR BID 5/7/2020 X S301 FOUNDATION SECIONS 5/7/2020 ISSUED FOR BID 5/7/2020 X S302 FOUNDATION 5/7/2020 ISSUED FOR BID 5/7/2020 X S310 FOUNDATION PLAN 5/7/2020 ISSUED FOR BID 5/7/2020 X S400 ROOF SECTIONS 5/7/2020 ISSUED FOR BID 5/7/2020 X S401 ROOF SECTIONS - AREA A 5/7/2020 ADDENDA 1 6/19/2020 XX S402 ROOF SECTIONS 5/7/2020 ISSUED FOR BID 5/7/2020 X S403 ROOF SECTIONS 5/7/2020 ISSUED FOR BID 5/7/2020 X S500 TYPICAL DETAILS 5/7/2020 ISSUED FOR BID 5/7/2020 X S501 TYPICAL DETAILS 5/7/2020 ADDENDA 1 6/19/2020 XX S600 GENERAL NOTES 5/7/2020 ISSUED FOR BID 5/7/2020 X MECHANICAL M000 MECHANICAL NOTES, LEGEND AND ABBREVIATIONS 5/7/2020 ISSUED FOR BID 5/7/2020 X M010 TUNNEL DEMOLITION PLAN - AREA "A" AND "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X M011 MECHANICAL DEMOLITION PLAN- AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X M012 MECHANICAL DEMOLITION PLAN- AREA"B" 5/7/2020 ISSUED FOR BID 5/7/2020 X M020 OVERALL ROOF MECHANICAL DEMOLITION PLAN 5/7/2020 ISSUED FOR BID 5/7/2020 X M101 DUCTWORK PLAN - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X M102 DUCTWORK PLAN - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X M103 DUCTWORK PLAN - AREA "C" 5/7/2020 ISSUED FOR BID 5/7/2020 X M200 TUNNEL PIPING AND DUCTWORK PLAN 5/7/2020 ISSUED FOR BID 5/7/2020 X M201 PIPING PLAN - AREA " A" 5/7/2020 ISSUED FOR BID 5/7/2020 X M202 PIPING PLAN - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X M203 PIPING PLAN - AREA "C" 5/7/2020 ISSUED FOR BID 5/7/2020 X M300 OVERALL ROOF PLAN 5/7/2020 ISSUED FOR BID 5/7/2020 X M401 ENLARGED BOILER ROOM PLANS 5/7/2020 ISSUED FOR BID 5/7/2020 X M701 VRF DIAGRAM 5/7/2020 ISSUED FOR BID 5/7/2020 X M702 PIPING DIAGRAM 5/7/2020 ISSUED FOR BID 5/7/2020 X M801 MECHANICAL DETAILS #1 5/7/2020 ISSUED FOR BID 5/7/2020 X M802 MECHANICAL DETAILS #2 5/7/2020 ISSUED FOR BID 5/7/2020 X M803 MECHANICAL DETAILS #3 5/7/2020 ISSUED FOR BID 5/7/2020 X M901 MECHANICAL SCHEDULE #1 5/7/2020 ISSUED FOR BID 5/7/2020 X M902 MECHANICAL SCHEDULE #2 5/7/2020 ISSUED FOR BID 5/7/2020 X M903 MECHANICAL SCHEDULE #3 5/7/2020 ISSUED FOR BID 5/7/2020 X M904 MECHANICAL SCHEDULE # 4 5/7/2020 ISSUED FOR BID 5/7/2020 X M905 MECHANICAL SCHEDULE # 5 5/7/2020 ISSUED FOR BID 5/7/2020 X ELECTRICAL E001 SYMBOLS, NOTES & ABBREVIATIONS - ELECTRICAL 5/7/2020 ISSUED FOR BID 5/7/2020 X E002 DEMOLITION NOTES, LIGHT FIXTURE SCHEDULE & DWG. LIST - ELECTRICAL 5/7/2020 ISSUED FOR BID 5/7/2020 X E020 DEMOLITION CEILING PLAN-AREA "A" - LIGHTING 5/7/2020 ISSUED FOR BID 5/7/2020 X E021 DEMOLITION CEILING PLAN-AREA "B" - LIGHTING 5/7/2020 ISSUED FOR BID 5/7/2020 X E022 DEMOLITION FLOOR PLAN-AREA "A" - POWER 5/7/2020 ISSUED FOR BID 5/7/2020 X E023 DEMOLITION FLOOR PLAN-AREA "B" - POWER 5/7/2020 ISSUED FOR BID 5/7/2020 X E024 DEMOLITION ROOF PLAN-AREA "A" & "B" - POWER 5/7/2020 ISSUED FOR BID 5/7/2020 X E101 CEILING PLAN-AREA "A" - LIGHTING 5/7/2020 ISSUED FOR BID 5/7/2020 X E102 CEILING PLAN-AREA "B" - LIGHTING 5/7/2020 ISSUED FOR BID 5/7/2020 X E103 CEILING PLAN-AREA "C" - LIGHTING 5/7/2020 ISSUED FOR BID 5/7/2020 X E201 FLOOR PLAN-AREA "A" - POWER 5/7/2020 ISSUED FOR BID 5/7/2020 X E202 FLOOR PLAN-AREA "B" - POWER 5/7/2020 ISSUED FOR BID 5/7/2020 X E203 FLOOR PLAN-AREA "C" - POWER 5/7/2020 ISSUED FOR BID 5/7/2020 X E211 ROOF PLAN-AREA "A" - POWER 5/7/2020 ISSUED FOR BID 5/7/2020 X E212 ROOF PLAN-AREA "B" - POWER 5/7/2020 ISSUED FOR BID 5/7/2020 X E213 ROOF PLAN-AREA "C" - POWER 5/7/2020 ISSUED FOR BID 5/7/2020 X E221 ENLARGED PART PLANS-AREA "A" & "B" - POWER 5/7/2020 ISSUED FOR BID 5/7/2020 X E301 SITE PLAN - ELECTRICAL 5/7/2020 ISSUED FOR BID 5/7/2020 X E302 SITE PLAN, SCHEDULES & DETAILS - ELEC. 5/7/2020 ISSUED FOR BID 5/7/2020 X E401 ONE LINE DIAGRAM - ELECTRICAL 5/7/2020 ADDENDA 2 6/26/2020 XX E402 FIRE ALARM RISER DIAGRAM 5/7/2020 ISSUED FOR BID 5/7/2020 X E501 PANEL SCHEDULES - ELECTRICAL 5/7/2020 ISSUED FOR BID 5/7/2020 X E502 PANEL SCHEDULES - ELECTRICAL 5/7/2020 ISSUED FOR BID 5/7/2020 X E503 PANEL SCHEDULES - ELECTRICAL 5/7/2020 ISSUED FOR BID 5/7/2020 X E601 ELECTRICAL - DETAILS 5/7/2020 ISSUED FOR BID 5/7/2020 X E602 ELECTRICAL - DETAILS 5/7/2020 ISSUED FOR BID 5/7/2020 X E603 LIGHTING CONTROL - DETAILS 5/7/2020 ISSUED FOR BID 5/7/2020 X Page 14 of 35 0 0 020 /2 202 202 7 9/ 6/ 5/ 1 2 Revision Date: 7/1/2020 6/ 6/
Cate Drawing Issued # Dwg # Drawing Name Issued # gory Date Date ADDENDA 1 ADDENDA 2 ADDENDA ISSUED FOR BID ISSUED PLUMBING P001 PLUMBING COVER SHEET 5/7/2020 ADDENDA 1 6/19/2020 XX P021 PLUMBING DEMOLITION - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X P022 PLUMBING DEMOLITION - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X P023 PLUMBING DEMOLITION - UNDERSLAB/TUNNELS - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X P024 PLUMBING DEMOLITION - UNDERSLAB/TUNNELS - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X P025 PLUMBING ROOF DEMOLITION PLAN - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X P026 PLUMBING ROOF DEMOLITION PLAN - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X P101 PLUMBING SUPPLY PLAN - AREA "A" 5/7/2020 ADDENDA 1 6/19/2020 XX P102 PLUMBING SUPPLY PLAN - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X P103 PLUMBING SUPPLY PLAN - AREA "C" 5/7/2020 ISSUED FOR BID 5/7/2020 X P104 PLUMBING SUPPLY PLAN - TEMPORARY GAS SERVICE 6/19/2020 ADDENDA 1 6/19/2020 X P201 PLUMBING UNDERSLAB DRAINAGE PLAN - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X P202 PLUMBING UNDERSLAB DRAINAGE PLAN - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X P203 PLUMBING UNDERSLAB DRAINAGE PLAN - AREA "C" 5/7/2020 ISSUED FOR BID 5/7/2020 X P211 PLUMBING DRAINAGE PLAN - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X P212 PLUMBING DRAINAGE PLAN - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X P213 PLUMBING DRAINAGE PLAN - AREA "C" 5/7/2020 ISSUED FOR BID 5/7/2020 X P231 PLUMBING ROOF PLAN - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X P232 PLUMBING ROOF PLAN - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X P233 PLUMBING ROOF PLAN - AREA "C" 5/7/2020 ISSUED FOR BID 5/7/2020 X P301 ENLARGED PLUMBING PLANS -AREA"A" 5/7/2020 ISSUED FOR BID 5/7/2020 X P302 ENLARGED KITCHEN AREA PLUMBING PLANS - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X P303 ENLARGED MEDIA CENTER AREA PLUMBING PLANS - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X P304 ENLARGED PLUMBING PLANS -AREA"C" 5/7/2020 ISSUED FOR BID 5/7/2020 X P401 SUPPLY ISOMETRICS - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X P402 SUPPLY ISOMETRICS - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X P403 SUPPLY ISOMETRIC - AREA "C" 5/7/2020 ISSUED FOR BID 5/7/2020 X P501 DRAINAGE ISOMETRICS - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X P502 DRAINAGE ISOMETRICS - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X P503 DRAINAGE ISOMETRIC - AREA "C" 5/7/2020 ISSUED FOR BID 5/7/2020 X P801 PLUMBING DETAILS 5/7/2020 ADDENDA 1 6/19/2020 XX P802 PLUMBING DETAILS 5/7/2020 ADDENDA 1 6/19/2020 XX P901 PLUMBING SCHEDULES 5/7/2020 ADDENDA 1 6/19/2020 XX P902 PLUMBING SCHEDULES 5/7/2020 ADDENDA 1 6/19/2020 XX FIRE PROTECTION F001 FIRE PROTECTION COVER SHEET 5/7/2020 ISSUED FOR BID 5/7/2020 X F021 FIRE PROTECTION DEMOLITION - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X F022 FIRE PROTECTION DEMOLITION - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X F101 FIRE PROTECTION - AREA "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X F102 FIRE PROTECTION - AREA "B" 5/7/2020 ISSUED FOR BID 5/7/2020 X F103 FIRE PROTECTION - AREA "C" 5/7/2020 ISSUED FOR BID 5/7/2020 X F801 FIRE PROTECTION 5/7/2020 ISSUED FOR BID 5/7/2020 X F901 FIRE PROTECTION 5/7/2020 ISSUED FOR BID 5/7/2020 X TELECOM T001 TECHNOLOGY SYMBOL LEGEND AND GENERAL NOTES 5/7/2020 ISSUED FOR BID 5/7/2020 X T020 DEMOLITION FLOOR PLAN-AREA "A" TECHNOLOGY 5/7/2020 ISSUED FOR BID 5/7/2020 X T021 DEMOLITION FLOOR PLAN-AREA "B" TECHNOLOGY 5/7/2020 ISSUED FOR BID 5/7/2020 X T101 FLOOR PLAN-AREA "A" TECHNOLOGY 5/7/2020 ISSUED FOR BID 5/7/2020 X T102 FLOOR PLAN-AREA "B" TECHNOLOGY 5/7/2020 ISSUED FOR BID 5/7/2020 X T103 FLOOR PLAN-AREA "C" TECHNOLOGY 5/7/2020 ISSUED FOR BID 5/7/2020 X T200.1 TECHNOLOGY EQUIPMENT ROOM PLAN VIEWS 5/7/2020 ISSUED FOR BID 5/7/2020 X T200.2 TECHNOLOGY EQUIPMENT ROOM ELEVATION VIEWS 5/7/2020 ISSUED FOR BID 5/7/2020 X T201 TECHNOLOGY DETAILS 5/7/2020 ISSUED FOR BID 5/7/2020 X T202 TECHNOLOGY DETAILS 5/7/2020 ISSUED FOR BID 5/7/2020 X T203 TECHNOLOGY DETAILS 5/7/2020 ISSUED FOR BID 5/7/2020 X T204 TECHNOLOGY SECURITY DETAILS 5/7/2020 ISSUED FOR BID 5/7/2020 X T205 TECHNOLOGY SECURITY DETAILS 5/7/2020 ISSUED FOR BID 5/7/2020 X T206 TECHNOLOGY SECURITY DETAILS 5/7/2020 ISSUED FOR BID 5/7/2020 X T300 TECHNOLOGY BACKBONE DETAILS 5/7/2020 ISSUED FOR BID 5/7/2020 X T301 SECURITY WIRING DIAGRAMS 5/7/2020 ISSUED FOR BID 5/7/2020 X T302 PUBLIC ADDRESS AUDIO VISUAL WIRING DIAGRAMS 5/7/2020 ISSUED FOR BID 5/7/2020 X FOOD SERVICE FS-1.1.1 KITCHEN FOODSERVICE EQUIPMENT SCHEDULE 5/7/2020 ADDENDA 2 6/26/2020 XX FS-1.2.1 KITCHEN FOODSERVICE EQUIPMENT PLAN & SCHEDULE 5/7/2020 ISSUED FOR BID 5/7/2020 X FS-1.3.1 KITCHEN FOODSERVICE EQUIPMENT ELECTRICAL ROUGH-IN PLAN & SCHEDULE 5/7/2020 ISSUED FOR BID 5/7/2020 X FS-1.4.1 KITCHEN FOODSERVICE EQUIPMENT PLUMBING ROUGH-IN PLAN & SCHEDULE 5/7/2020 ISSUED FOR BID 5/7/2020 X FS-1.5.2 KITCHEN FOODSERVICE EQUIPMENT LIFE SAFETY PLAN 5/7/2020 ISSUED FOR BID 5/7/2020 X FS-1.6.1 KITCHEN FOODSERVICE EQUIPMENT ELEVATIONS REFERENCE PLAN 5/7/2020 ISSUED FOR BID 5/7/2020 X FS-1.6.2 KITCHEN FOODSERVICE EQUIPMENT ELEVATIONS 5/7/2020 ISSUED FOR BID 5/7/2020 X FS-1.7.1 KITCHEN FOODSERVICE EQUIPMENT SPECIAL CONDITIONS PLAN 5/7/2020 ISSUED FOR BID 5/7/2020 X FS-1.7.2 KITCHEN FOODSERVICE EQUIPMENT SLAB PENETRATIONS PLAN 5/7/2020 ISSUED FOR BID 5/7/2020 X FS-1.7.3 KITCHEN FOODSERVICE EQUIPMENT CFM VENTILATION PLAN 5/7/2020 ISSUED FOR BID 5/7/2020 X FS-1.8.1 KITCHEN FOODSERVICE EQUIPMENT HOOD DETAILS 5/7/2020 ISSUED FOR BID 5/7/2020 X FS-1.8.2 KITCHEN FOOD SERVICE EQUIPMENT HOOD DETAILS 5/7/2020 ISSUED FOR BID 5/7/2020 X Page 15 of 35 0 0 020 /2 202 202 7 9/ 6/ 5/ 1 2 Revision Date: 7/1/2020 6/ 6/
Cate Drawing Issued # Dwg # Drawing Name Issued # gory Date Date ADDENDA 1 ADDENDA 2 ADDENDA ISSUED FOR BID ISSUED FS-1.9.1 KITCHEN FOODSERVICE EQUIPMENT WALK-IN DETAILS 5/7/2020 ISSUED FOR BID 5/7/2020 X FS-1.9.2 KITCHEN FOODSERVICE EQUIPMENT WALK-IN DETAILS 5/7/2020 ISSUED FOR BID 5/7/2020 X FS-1.13.1 KITCHEN FOODSERVICE EQUIPMENT MANUFACTURER DETAILS 5/7/2020 ISSUED FOR BID 5/7/2020 X FS-E1 ELECTRICAL NOTES 5/7/2020 ISSUED FOR BID 5/7/2020 X FS-G1 GENERAL NOTES 5/7/2020 ISSUED FOR BID 5/7/2020 X FS-M1 MECHANICAL NOTES 5/7/2020 ISSUED FOR BID 5/7/2020 X FS-P1 PLUMBING NOTES 5/7/2020 ISSUED FOR BID 5/7/2020 X INDEX INDEX 5/7/2020 ADDENDA 2 6/26/2020 XX HAZARDOUS MATERIALS HM-1 HAZARDOUS MATERIAL ABATEMENT AREAS "A" 5/7/2020 ISSUED FOR BID 5/7/2020 X HM-2 HAZARDOUS BUILDING MATERIALS ABATEMENT AREAS - "B" WOODARD 5/7/2020 ISSUED FOR BID 5/7/2020 X HM-3 HAZARDOUS BUILDING MATERIALS ABATEMENT AREAS - ROOF WOODARD 5/7/2020 ISSUED FOR BID 5/7/2020 X HM-4 HAZARDOUS BUILDING MATERIALS ABATEMENT - TUNNEL WOODARD 5/7/2020 ISSUED FOR BID 5/7/2020 X LANDSCAPING L-00 NOTES LEGEND ISSUED FOR BID 5/7/2020 X L-00A SITE ZONING PLAN ISSUED FOR BID 5/7/2020 X L-1 SITE PREPARATION PLAN ISSUED FOR BID 5/7/2020 X L-2A SITE LAYOUT PLAN - A ISSUED FOR BID 5/7/2020 X L-2B SITE LAYOUT PLAN - B ISSUED FOR BID 5/7/2020 X L-3A SITE GRADING PLAN - A ISSUED FOR BID 5/7/2020 X L-3B SITE GRADING PLAN ISSUED FOR BID 5/7/2020 X L-4A SITE PLANTING PLAN - A ISSUED FOR BID 5/7/2020 X L-4B SITE PLANTING PLAN ISSUED FOR BID 5/7/2020 X L-5 COURTYARD LAYOUT + DETAILS ISSUED FOR BID 5/7/2020 X L-6 BASEBALL FIELD RESTORATION ISSUED FOR BID 5/7/2020 X L-7 ACCESSIBILITY + SIGNAGE PLAN ISSUED FOR BID 5/7/2020 X L-10 DETAILS - CURB + PAVEMENT ISSUED FOR BID 5/7/2020 X L-11 SITE DETAILS ISSUED FOR BID 5/7/2020 X
Page 16 of 35 Exhibit F-2 - Specification Matrix Organize by Date Issued,
/7/2020 5 /19/2020 /26/2020 6 6 Revision Date: 7/1/2020
Categ Issued # Spec. # Specification Name Spec. Date Issued # ory Date ADDENDA1 ADDENDA2 ISSUED FORBID ISSUED DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS 00 Drawing List 5/7/2020 ISSUED FOR BID 5/7/2020 X 00 01 10 Table of Contents 5/7/2020 ISSUED FOR BID 5/7/2020 X DIVISION 01 - GENERAL REQUIREMENTS X 01 21 00 Allowances 5/7/2020 ISSUED FOR BID 5/7/2020 X 01 23 00 Alternates 5/7/2020 ISSUED FOR BID 5/7/2020 X 01 25 00 Substitution Procedures 5/7/2020 ISSUED FOR BID 5/7/2020 X 01 33 00 Submittal Procedures 5/7/2020 ISSUED FOR BID 5/7/2020 X 01 35 00 Health & Safety Plan - T&B 5/7/2020 ISSUED FOR BID 5/7/2020 X 01 40 00 Quality Requirements 5/7/2020 ISSUED FOR BID 5/7/2020 XX 01 42 00 References 5/7/2020 ISSUED FOR BID 5/7/2020 X 01 56 39 Temporary Tree and Plant Protection 5/7/2020 ISSUED FOR BID 5/7/2020 X 01 60 00 Product Requirements 5/7/2020 ISSUED FOR BID 5/7/2020 X 01 73 00 Execution 5/7/2020 ISSUED FOR BID 5/7/2020 X 01 77 00 Closeout Procedures 5/7/2020 ISSUED FOR BID 5/7/2020 X 01 78 23 Operation and Maintenance Data 5/7/2020 ISSUED FOR BID 5/7/2020 X 01 78 39 Project Record Documents 5/7/2020 ISSUED FOR BID 5/7/2020 X 01 79 00 Demonstration and Training 5/7/2020 ISSUED FOR BID 5/7/2020 X 01 81 13 Sustainable Design Requirements 5/7/2020 ISSUED FOR BID 5/7/2020 X DIVISION 02 - EXISTING CONDITIONS 02 05 00 Tighe and Bond Report 5/7/2020 ISSUED FOR BID 5/7/2020 X 02 08 01 Asbestos Roofing Removal 5/7/2020 ISSUED FOR BID 5/7/2020 X 02 22 00 Site Preparation 5/7/2020 ISSUED FOR BID 5/7/2020 X 02 26 00 Hazardous Materials Survey Report - W&C 5/7/2020 ISSUED FOR BID 5/7/2020 X 02 41 16 Structure Demolition 5/7/2020 ISSUED FOR BID 5/7/2020 X 02 41 19 Selective Demolition 5/7/2020 ISSUED FOR BID 5/7/2020 X 02 61 00 Excavation and Handling of Contaminated Soils - T&B 5/7/2020 ISSUED FOR BID 5/7/2020 X 02 81 00 Transportation and Disposal of Contaminated Soils - T&B 5/7/2020 ISSUED FOR BID 5/7/2020 X 02 82 16 Asbestos Abatement 5/7/2020 ISSUED FOR BID 5/7/2020 X 02 82 33 Lead Abatement 5/7/2020 ISSUED FOR BID 5/7/2020 XX 02 84 00 Management of PCB Containing Building Materials 5/7/2020 ISSUED FOR BID 5/7/2020 X 02 84 16 Light Tubes and Ballasts 5/7/2020 ISSUED FOR BID 5/7/2020 X DIVISION 03 - CONCRETE 03 30 00 Cast-In-Place Concrete 5/7/2020 ISSUED FOR BID 5/7/2020 X 03 45 00 Precast Architectural Concrete 5/7/2020 ISSUED FOR BID 5/7/2020 X 03 51 13 Cementitious Wood Fiber and Gypsum Decks 5/7/2020 ISSUED FOR BID 5/7/2020 X 03 54 16 Hydraulic Cement Underlayment 5/7/2020 ISSUED FOR BID 5/7/2020 X DIVISION 04 - MASONRY 04 20 00 Unit Masonry 5/7/2020 ISSUED FOR BID 5/7/2020 XX 04 72 00 Cast Stone Masonry 5/7/2020 ADDENDA 2 6/26/2020 XX DIVISION 05 - METALS 05 12 00 Steel Framing 5/7/2020 ISSUED FOR BID 5/7/2020 XX 05 21 00 Steel Joist Framing 5/7/2020 ISSUED FOR BID 5/7/2020 X 05 31 00 Steel Decking 5/7/2020 ISSUED FOR BID 5/7/2020 X
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Categ Issued # Spec. # Specification Name Spec. Date Issued # ory Date ADDENDA1 ADDENDA2 ISSUED FORBID ISSUED 05 40 00 Cold-Formed Metal Framing 5/7/2020 ISSUED FOR BID 5/7/2020 X 05 50 00 Metal Fabrications 5/7/2020 ISSUED FOR BID 5/7/2020 X 05 52 13 Pipe and Tube Railings 5/7/2020 ISSUED FOR BID 5/7/2020 X 05 58 13 Column Covers 5/7/2020 ISSUED FOR BID 5/7/2020 X DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES 06 10 00 Rough Carpentry 5/7/2020 5/7/2020 X 06 16 00 Sheathing 5/7/2020 ISSUED FOR BID 5/7/2020 X 06 20 23 Interior Finish Carpentry 5/7/2020 ISSUED FOR BID 5/7/2020 X 06 41 16 Plastic-Laminate-Clad Architectural Lockers 5/7/2020 ISSUED FOR BID 5/7/2020 X DIVISION 07 - THERMAL AND MOISTURE PROTECTION 07 01 50.19 Preparation for Roofing 5/7/2020 ISSUED FOR BID 5/7/2020 X 07 11 13 Bituminous Dampproofing 5/7/2020 ISSUED FOR BID 5/7/2020 X 07 14 16 Cold Fluid-Applied Waterproofing 5/7/2020 ISSUED FOR BID 5/7/2020 X 07 21 00 Thermal Insulation 5/7/2020 ISSUED FOR BID 5/7/2020 X 07 21 19 Foamed-In-Place Insulation 5/7/2020 ISSUED FOR BID 5/7/2020 X 07 24 13 Polymer-Based Exterior Insulation and Finish System 6/19/2020 ADDENDA 1 6/19/2020 07 25 00 Weather Barriers 5/7/2020 ISSUED FOR BID 5/7/2020 X 07 27 26 Fluid-Applied Membrane Air Barriers 5/7/2020 ISSUED FOR BID 5/7/2020 X 07 42 13.23 Metal Composite Material Wall Panels 5/7/2020 ISSUED FOR BID 5/7/2020 X 07 42 93 Soffit Panels 5/7/2020 ISSUED FOR BID 5/7/2020 X 07 52 16 Styrene-Butadiene-Styrene (SBS) Modified Bituminous Membrane Roofing 5/7/2020 ISSUED FOR BID 5/7/2020 X 07 62 00 Sheet Metal Flashing and Trim 5/7/2020 ISSUED FOR BID 5/7/2020 X 07 71 00 Roof Specialties 5/7/2020 ISSUED FOR BID 5/7/2020 X 07 71 29 Manufactured Roof Expansion Joints 5/7/2020 ISSUED FOR BID 5/7/2020 X 07 72 00 Roof Accessories 5/7/2020 ISSUED FOR BID 5/7/2020 X 07 84 13 Penetration Firestopping 5/7/2020 ISSUED FOR BID 5/7/2020 X 07 92 00 Joint Sealants 5/7/2020 ISSUED FOR BID 5/7/2020 X 07 95 00 Expansion Control 5/7/2020 ISSUED FOR BID 5/7/2020 X DIVISION 08 - OPENINGS 08 11 13 Hollow Metal Doors and Frames 5/7/2020 ISSUED FOR BID 5/7/2020 X 08 14 16 Flush Wood Doors 5/7/2020 ISSUED FOR BID 5/7/2020 X 08 14 33 Stile and Rail Wood Doors 5/7/2020 ISSUED FOR BID 5/7/2020 X 08 31 13 Access Doors and Frames 5/7/2020 ISSUED FOR BID 5/7/2020 X 08 34 73.16 Wood Sound Control Door Assemblies 5/7/2020 ISSUED FOR BID 5/7/2020 X 08 41 13 Aluminum-Framed Entrances and Storefronts 5/7/2020 ISSUED FOR BID 5/7/2020 X 08 43 33.13 Security Entrances and Storefronts 5/7/2020 ISSUED FOR BID 5/7/2020 X 08 44 13 Glazed Aluminum Curtain Walls 5/7/2020 ISSUED FOR BID 5/7/2020 X 08 56 53 Security Windows 5/7/2020 ISSUED FOR BID 5/7/2020 X 08 71 00 Door Hardware 5/7/2020 ISSUED FOR BID 5/7/2020 X 08 80 00 Glazing 5/7/2020 ISSUED FOR BID 5/7/2020 X 08 88 53 Security Glazing 5/7/2020 ISSUED FOR BID 5/7/2020 X 08 90 00 Louvers and Vents 5/7/2020 ISSUED FOR BID 5/7/2020 X DIVISION 09 -FINISHES 09 00 00 Schedule of Finishes 5/7/2020 ISSUED FOR BID 5/7/2020 X 09 22 16 Non-Structural Metal Framing 5/7/2020 ISSUED FOR BID 5/7/2020 X 09 29 00 Gypsum Board 5/7/2020 ISSUED FOR BID 5/7/2020 X 09 30 00 Tiling 5/7/2020 ISSUED FOR BID 5/7/2020 X
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Categ Issued # Spec. # Specification Name Spec. Date Issued # ory Date ADDENDA1 ADDENDA2 ISSUED FORBID ISSUED 09 51 13 Acoustical Panel Ceilings 5/7/2020 ISSUED FOR BID 5/7/2020 X 09 64 00 Wood Flooring 5/7/2020 ISSUED FOR BID 5/7/2020 X 09 64 66 Wood Athletic Flooring 5/7/2020 ISSUED FOR BID 5/7/2020 X 09 65 13 Resilient Base and Accessories 5/7/2020 ISSUED FOR BID 5/7/2020 X 09 65 16 Resilient Sheet Flooring 5/7/2020 ISSUED FOR BID 5/7/2020 X 09 65 19 Resilient Tile Flooring 5/7/2020 ISSUED FOR BID 5/7/2020 X 09 65 36 Static-Control Resilient Flooring 5/7/2020 ISSUED FOR BID 5/7/2020 X 09 68 13 Tile Carpeting 5/7/2020 ISSUED FOR BID 5/7/2020 X 09 68 16 Sheet Carpeting 5/7/2020 ISSUED FOR BID 5/7/2020 X 09 84 33 Sound-Absorbing Wall Units 5/7/2020 ISSUED FOR BID 5/7/2020 X 09 91 13 Exterior Painting 6/19/2020 ADDENDA 1 6/19/2020 09 91 23 Interior Painting 5/7/2020 ISSUED FOR BID 5/7/2020 X 09 93 00 Staining and Transparent Finishing 5/7/2020 ISSUED FOR BID 5/7/2020 X 09 96 00 High-Performance Coatings 5/7/2020 ISSUED FOR BID 5/7/2020 X 09 96 53 Elastomeric Coatings 6/19/2020 ADDENDA 1 6/19/2020 DIVISION 10 - SPECIALTIES 10 11 00 Visual Display Units 5/7/2020 ISSUED FOR BID 5/7/2020 X 10 14 00 Signage 5/7/2020 ISSUED FOR BID 5/7/2020 X 10 21 13.19 Plastic Toilet Compartments 5/7/2020 ISSUED FOR BID 5/7/2020 X 10 21 23 Cubicle Curtains and Track 5/7/2020 ISSUED FOR BID 5/7/2020 X 10 26 00 Wall and Door Protection 5/7/2020 ISSUED FOR BID 5/7/2020 X 10 28 00 Toilet, Bath, and Laundry Accessories 5/7/2020 ISSUED FOR BID 5/7/2020 X 10 44 13 Fire Protection Cabinets 5/7/2020 ISSUED FOR BID 5/7/2020 X 10 44 16 Fire Extinguishers 5/7/2020 ISSUED FOR BID 5/7/2020 X 10 51 13 Metal Lockers 5/7/2020 ADDENDA 2 6/26/2020 X 10 75 00 Flagpole 5/7/2020 ISSUED FOR BID 5/7/2020 X DIVISION 11 - EQUIPMENT 11 40 00 Foodservice Specifications 5/7/2020 ISSUED FOR BID 5/7/2020 X 11 52 13 Projection Screens 5/7/2020 ISSUED FOR BID 5/7/2020 X 11 61 43 Stage Curtains 5/7/2020 ISSUED FOR BID 5/7/2020 X 11 66 23 Gymnasium Equipment 5/7/2020 ISSUED FOR BID 5/7/2020 X 11 73 00 Patient Care Equipment 5/7/2020 ISSUED FOR BID 5/7/2020 X DIVISION 12 - FURNISHINGS 12 24 13 Roller Window Shades 5/7/2020 ISSUED FOR BID 5/7/2020 X 12 36 23.13 Plastic-Laminate-Clad Countertops 5/7/2020 ISSUED FOR BID 5/7/2020 X 12 36 61.16 Solid Surfacing Countertops 5/7/2020 ADDENDA 2 6/26/2020 X DIVISION 13 - SPECIAL CONSTRUCTION not used DIVISION 14 - CONVEYING EQUIPMENT not used DIVISION 21 - FIRE SUPPRESSION 21 05 17 Sleeves and Sleeve Seals for Fire-Suppression Piping 5/7/2020 ISSUED FOR BID 5/7/2020 XX 21 05 18 Escutcheons for Fire-Suppression Piping 5/7/2020 ISSUED FOR BID 5/7/2020 XX 21 05 23 General-Duty Valves for Fire Protection Piping 5/7/2020 ISSUED FOR BID 5/7/2020 XX 21 05 48 Vibration and Seismic Controls for Fire-Suppression Piping and Equipment 5/7/2020 ISSUED FOR BID 5/7/2020 X 21 05 53 Identification for Fire-Suppression Piping and Equipment 5/7/2020 ISSUED FOR BID 5/7/2020 X 21 11 19 Fire Department Connections 5/7/2020 ISSUED FOR BID 5/7/2020 X 21 13 13 Wet-Pipe Sprinkler Systems 5/7/2020 ISSUED FOR BID 5/7/2020 X DIVISION 22 - PLUMBING
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Categ Issued # Spec. # Specification Name Spec. Date Issued # ory Date ADDENDA1 ADDENDA2 ISSUED FORBID ISSUED 22 05 13 Common Motor Requirements for Plumbing Equipment 5/7/2020 ISSUED FOR BID 5/7/2020 X 22 05 16 Expansion Fittings and Loops for Plumbing Piping 5/7/2020 ISSUED FOR BID 5/7/2020 X 22 05 17 Sleeves and Sleeve Seals for Plumbing Piping 5/7/2020 ISSUED FOR BID 5/7/2020 X 22 05 18 Escutcheons for Plumbing Piping 5/7/2020 ISSUED FOR BID 5/7/2020 X 22 05 19 Meters and Gages for Plumbing Piping 5/7/2020 ISSUED FOR BID 5/7/2020 X 22 05 23.12 Ball Valves for Plumbing Piping 5/7/2020 ISSUED FOR BID 5/7/2020 X 22 05 23.15 Gate Valves for Plumbing Piping 5/7/2020 ISSUED FOR BID 5/7/2020 X 22 05 29 Hangers and Supports for Plumbing Piping and Equipment 5/7/2020 ISSUED FOR BID 5/7/2020 X 22 05 48 Vibration and Seismic Controls for Plumbing Piping and Equipment 5/7/2020 ISSUED FOR BID 5/7/2020 X 22 05 53 Identification for Plumbing Piping and Equipment 5/7/2020 ISSUED FOR BID 5/7/2020 X 22 05 83 Cured-in-Place Piping (CIPP) 6/19/2020 ADDENDA 1 6/19/2020 22 07 19 Plumbing Piping Insulation 5/7/2020 ISSUED FOR BID 5/7/2020 X 22 08 00 Commissioning of Plumbing Systems 5/7/2020 ISSUED FOR BID 5/7/2020 X 22 11 13 Water Distribution Piping 5/7/2020 ISSUED FOR BID 5/7/2020 X 22 11 16 Domestic Water Piping 5/7/2020 ISSUED FOR BID 5/7/2020 X 22 11 19 Domestic Water Piping Specialties 5/7/2020 ISSUED FOR BID 5/7/2020 X 22 11 23 Domestic Water Pumps 5/7/2020 ISSUED FOR BID 5/7/2020 X 22 13 16 Sanitary Waste and Vent Piping 5/7/2020 ISSUED FOR BID 5/7/2020 X 22 13 19 Sanitary Waste Piping Specialties 5/7/2020 ISSUED FOR BID 5/7/2020 X 22 14 16 Storm Drainage Piping 5/7/2020 ISSUED FOR BID 5/7/2020 X 22 14 23 Storm Drainage Piping Specialties 5/7/2020 ISSUED FOR BID 5/7/2020 X 22 16 23 Facility Natural-Gas Piping 5/7/2020 ADDENDA 1 6/19/2020 X 22 34 00 Fuel-Fired, Domestic-Water Heaters 5/7/2020 ISSUED FOR BID 5/7/2020 X 22 42 13.13 Commercial Water Closets 5/7/2020 ISSUED FOR BID 5/7/2020 X 22 42 13.16 Commercial Urinals 5/7/2020 ISSUED FOR BID 5/7/2020 X 22 42 16.13 Commercial Lavatories 5/7/2020 ISSUED FOR BID 5/7/2020 X 22 42 16.16 Commercial Sinks 5/7/2020 ISSUED FOR BID 5/7/2020 XX 22 47 16 Pressure Water Coolers 5/7/2020 ISSUED FOR BID 5/7/2020 X DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING 23 00 00 Basic Mechanical Requirements 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 05 13 Common Motor Requirements for HVAC Equipment 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 05 16 Expansion Fittings and Loops for HVAC Piping 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 05 17 Sleeves and Sleeve Seals for HVAC Piping 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 05 18 Escutcheons for HVAC Piping 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 05 19 Meters and Gages for HVAC Piping 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 05 23 General-Duty Valves for HVAC Piping 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 05 29 Hangers and Supports for HVAC Piping and Equipment 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 05 46 Integrated Acoustical Vibration Curb for Roof-Mounted Air-Handling Units 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 05 48 Vibration and Seismic Controls for HVAC 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 05 53 Identification for HVAC Piping and Equipment 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 05 93 Testing, Adjusting, and Balancing for HVAC 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 07 13 Duct Insulation 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 07 16 HVAC Equipment Insulation 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 07 19 HVAC Piping Insulation 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 08 00 Commissioning for HVAC Systems 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 09 23 Direct Digital Control (DDC) System for HVAC 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 09 93 Sequence of Operations for HVAC 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 21 13 Hydronic Piping 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 21 16 Hydronic Piping Specialties 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 21 23 Hydronic Pumps 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 23 00 Refrigerant Piping 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 25 13 Water Treatment for Closed-Loop Hydronic Systems 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 29 23 Variable Frequency Drives 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 31 13 Metal Ducts 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 33 00 Air Duct Accessories 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 33 46 Flexible Ducts 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 34 23 HVAC Power Ventilators 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 37 13 Diffusers, Registers, and Grilles 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 37 23 HVAC Gravity Ventilators 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 74 16 Packaged Rooftop Air-Conditioning Units 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 74 23.13 Packaged, Direct-Fired, Outdoor, Heating-Only Makeup-Air Units 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 74 33 Dedicated Outdoor Air Units 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 81 26 Split-System Air-Conditioners 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 81 29 Variable-Refrigerant-Flow HVAC Systems 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 82 13 Radiant Heating Hydronic Panels 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 82 33 Convectors 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 82 36 Finned-Tube Radiation Heaters 5/7/2020 ISSUED FOR BID 5/7/2020 X 23 82 39.13 Cabinet Unit Heaters 5/7/2020 ISSUED FOR BID 5/7/2020 X Page 20 of 35 /7/2020 5 /19/2020 /26/2020 6 6 Revision Date: 7/1/2020
Categ Issued # Spec. # Specification Name Spec. Date Issued # ory Date ADDENDA1 ADDENDA2 ISSUED FORBID ISSUED 23 82 39.16 Propeller Unit Heaters 5/7/2020 ISSUED FOR BID 5/7/2020 X DIVISION 25 - INTEGRATED AUTOMATION not used DIVISION 26 - ELECTRICAL 26 05 00 Common Work Results for Electrical 5/7/2020 ISSUED FOR BID 5/7/2020 X 26 05 09 Electrical Demolition Requirements 5/7/2020 ISSUED FOR BID 5/7/2020 X 26 05 19 Low-Voltage Electrical Power Conductors and Cables 5/7/2020 ISSUED FOR BID 5/7/2020 X 26 05 23 Control-Voltage Electrical Power Cables 5/7/2020 ISSUED FOR BID 5/7/2020 X 26 05 26 Grounding and Bonding for Electrical Systems 5/7/2020 ISSUED FOR BID 5/7/2020 X 26 05 29 Hangers and Supports for Electrical Systems 5/7/2020 ISSUED FOR BID 5/7/2020 X 26 05 33 Raceway and Boxes for Electrical Systems 5/7/2020 ISSUED FOR BID 5/7/2020 X 26 05 43 Underground Ducts and Raceways for Electrical Systems 5/7/2020 ISSUED FOR BID 5/7/2020 X 26 05 48 Vibration and Seismic Controls for Electrical Systems 5/7/2020 ISSUED FOR BID 5/7/2020 X 26 05 53 Identification for Electrical Systems 5/7/2020 ISSUED FOR BID 5/7/2020 X 26 05 73 Overcurrent Protective Device Coordination Study 5/7/2020 ISSUED FOR BID 5/7/2020 X 26 05 74 Overcurrent Protective Device Arc-Flash Study 5/7/2020 ISSUED FOR BID 5/7/2020 X 26 08 00 Commissioning of Electrical Systems 5/7/2020 ISSUED FOR BID 5/7/2020 X 26 09 23 Lighting Control Devices 5/7/2020 ISSUED FOR BID 5/7/2020 X 26 22 00 Low Voltage Transformers 5/7/2020 ISSUED FOR BID 5/7/2020 X 26 24 13 Switchboards 5/7/2020 ISSUED FOR BID 5/7/2020 X 26 24 16 Panelboards 5/7/2020 ISSUED FOR BID 5/7/2020 X 26 27 13 Electricity Metering 5/7/2020 ISSUED FOR BID 5/7/2020 X 26 27 26 Wiring Devices 5/7/2020 ISSUED FOR BID 5/7/2020 X 26 28 13 Fuses 5/7/2020 ISSUED FOR BID 5/7/2020 X 26 28 16 Enclosed Switches and Circuit Breakers 5/7/2020 ISSUED FOR BID 5/7/2020 X 26 29 13 Enclosed Controllers 5/7/2020 ISSUED FOR BID 5/7/2020 X 26 43 13 Transient-Voltage Suppression for Low-Voltage Electrical Power Circuits 5/7/2020 ISSUED FOR BID 5/7/2020 X 26 51 19 LED Interior Lighting 5/7/2020 ISSUED FOR BID 5/7/2020 X 26 52 19 Emergency and Exit Lighting 5/7/2020 ISSUED FOR BID 5/7/2020 X 26 56 00 Exterior Lighting 5/7/2020 ISSUED FOR BID 5/7/2020 X DIVISION 27 - COMMUNICATIONS 27 05 28 Pathways for Communications Systems 5/7/2020 ISSUED FOR BID 5/7/2020 X 27 05 36 Cable Trays for Communications Systems 5/7/2020 ISSUED FOR BID 5/7/2020 X 27 05 44 Sleeves and Sleeve Seals for Communications Pathways and Cabling 5/7/2020 ISSUED FOR BID 5/7/2020 X 27 11 00 Communications Equipment Room Fittings 5/7/2020 ISSUED FOR BID 5/7/2020 X 27 13 00 Communications Backbone Cabling 5/7/2020 ISSUED FOR BID 5/7/2020 X 27 15 00 Communications Horizontal Cabling 5/7/2020 ISSUED FOR BID 5/7/2020 X 27 51 16 Public Address System 5/7/2020 ISSUED FOR BID 5/7/2020 X 27 53 13 Wireless Clock System 5/7/2020 ISSUED FOR BID 5/7/2020 X DIVISION 28 - ELECTRONIC SAFETY & SECURITY 28 05 00 Security Conductors and Cables 5/7/2020 ISSUED FOR BID 5/7/2020 X 28 05 28 Pathways for Security Systems 5/7/2020 ISSUED FOR BID 5/7/2020 X 28 13 00 Access Control 5/7/2020 ISSUED FOR BID 5/7/2020 X 28 16 00 Intrusion Detection 5/7/2020 ISSUED FOR BID 5/7/2020 X 28 23 00 Video Surveillance 5/7/2020 ISSUED FOR BID 5/7/2020 X 28 31 11 Digital, Addressable Fire Alarm System 5/7/2020 ISSUED FOR BID 5/7/2020 X DIVISION 31 - EARTHWORK 31 00 00 Backfill, Compaction and Dewatering - T&B 5/7/2020 ISSUED FOR BID 5/7/2020 X 31 10 00 Site Clearing 5/7/2020 ISSUED FOR BID 5/7/2020 X 31 20 00 Earth Moving 5/7/2020 ISSUED FOR BID 5/7/2020 X 31 20 20 Earthwork 5/7/2020 ISSUED FOR BID 5/7/2020 X 31 21 13 Radon Mitigation 5/7/2020 ISSUED FOR BID 5/7/2020 X 31 25 00 Soil Erosion and Sediment Controls - T&B 5/7/2020 ISSUED FOR BID 5/7/2020 X 31 25 13 Erosion Control 5/7/2020 ISSUED FOR BID 5/7/2020 X DIVISION 32 - EXTERIOR IMRPOVEMENTS 32 12 16 Asphalt Pavement 5/7/2020 ISSUED FOR BID 5/7/2020 X 32 13 13 Site Concrete 5/7/2020 ISSUED FOR BID 5/7/2020 X 32 14 43 Permeable Unit Paver 5/7/2020 ISSUED FOR BID 5/7/2020 X 32 17 20 Detectable Warning Surface 5/7/2020 ISSUED FOR BID 5/7/2020 X 32 31 14 Chain Link Fencing and Gates 5/7/2020 ISSUED FOR BID 5/7/2020 X 32 31 19 Decorative Metal Fence 5/7/2020 ISSUED FOR BID 5/7/2020 X 32 32 23 Segmental Retaining Wall Systems 5/7/2020 ISSUED FOR BID 5/7/2020 X 32 33 13 Bike Racks 5/7/2020 ISSUED FOR BID 5/7/2020 X 32 90 03 Lawns and Grasses - T&B 5/7/2020 ISSUED FOR BID 5/7/2020 X 32 91 10 Topsoil 5/7/2020 ISSUED FOR BID 5/7/2020 X 32 92 19 Seeding 5/7/2020 ISSUED FOR BID 5/7/2020 X 32 93 43 Plantings 5/7/2020 ISSUED FOR BID 5/7/2020 X DIVISION 33 - UTILITIES 33 41 00 Storm and Sanitary Utility Piping 5/7/2020 ISSUED FOR BID 5/7/2020 X
Page 21 of 35 Exhibit G - Bid RFI Log Date Revised: July 1, 2020
Description Answer Date Answer Responsibility RFI No. Question Date Topic Drawing Number Issued Please confirm the Wall AVB should connect onto the roof blocking AVB. The Yes, the weather barrier membrane shall continue to edge of parapet wood plate. Roofing 1 5/22/2020 04A / 07A 1/A540 dashed AVB line stops at the underside of the top of parapet blocking. 6/9/2020 membrane shall overlap the weather barrier. All AVB by 04A, all roofing membrane by 07A Design Team Supplement #1
Should a 2 piece counter flashing be used at this location to seal the top of roof Extend roofing membrane system up the plywood sheathing 8" minimum above highest membrane and bottom of drip edge? roof. Provide a continuous aluminum termination bar and sealant. Weather barrier shall overlap the roofing system (all hidden behind composite aluminum 6/9/2020 Design Team Supplement #1 panel system). This shall be typical at this condition. All work described by 07A
2 5/22/2020 07A 6/A540 Is AVB needed at the roof in this detail? Other roof details show AVB along the The weather barrier membrane shall continue to edge of parapet wood plate. Roofing 3 5/22/2020 07A 5/A541 vertical roof sheathing and metal deck. 6/9/2020 membrane shall overlap the weather barrier. All AVB by 04A, all roofing membrane by 07A Design Team Supplement #1
Should the AVB wrap around the blocking at the window header? This detail Yes, extend AVB to cover wood blocking. Typical at this condition throughout the project. 4 5/22/2020 04A 3/A541 6/9/2020 Design Team Supplement #1 shows the blocking not protected with AVB. 04A to provide additional AVB Please detail where the roof membrane up the wall stops and the AVB starts. Extend roofing membrane system up the plywood sheathing 8" minimum above highest roof Where it states termination bar with continuous sealant is the intent that the and above aluminum panel system. Provide a continuous aluminum termination bar and roof membrane stops there and then just AVB above it? This would be a sealant. Weather barrier shall overlap the roofing system (all hidden behind composite 6/9/2020 Design Team Supplement #1 sequencing issue and recommend the roof membrane terminates lower down aluminum panel system). AVB by 04A, all other components by 07A the wall. 5 5/22/2020 04A / 07A 6/A541 Is AVB needed at the 3/4" FRT Plywood sheathing above the ventilated aluminum Typically a weather barrier membrane is called for at plywood sheathing (which is also an air clip? barrier) which extends to the top of wall. Insulation is called for to fill in the metal deck 6/9/2020 flutes. The intent is to seal the gaps above the top of wall. This insulation shall be Design Team Supplement #1 expandable type to ensure air tightness. 6 5/22/2020 04A / 07A 6/A541 There is a dashed line along the metal deck under the roof insulation, if the intent No AVB at metal deck below the roof insulation. 7 5/22/2020 04A 3/A542 of this line is AVB, please more clearly label it. 6/9/2020 Design Team Supplement #1
8 5/22/2020 04A 2/A542 Brake-formed aluminum drip sill should be outbound of sheathing. A/E to 6/9/2020 Will revise and clarify this detail. Design Team Supplement #1 confirm. Is AVB needed behind aluminum flashing to wrap the blocking? The AVB extends up on plywood sheathing (4" min.). The weather barrier membrane shall 9 5/22/2020 04A / 07A 3/A550 6/9/2020 overlap metal flashing and AVB, continue to edge of parapet wood plate. Roofing Design Team Supplement #1 membrane shall overlap the weather barrier. A.) Does column A.k/A.19 also need the bitumastic coating similar to column Yes. The same note applies to A.K/A.19 as A.L/A.19. Both columns ARE galvanized. 10 5/26/2020 05A S101 A.l/A.19? B.) Please confirm columns A.l/A.19 and A.K/A.19 do NOT need to be 6/9/2020 Design Team Supplement #1 galvanized. 11 5/22/2020 04A / 07A 1/A130 Risk of significant air leakage due to air barrier discontinuity between the new 6/9/2020 Will revise detail to prevent air leakage. Design Team Supplement #1 and existing walls. A/E to advise 12 5/22/2020 04A 2/A130 Using bricks to provide air barrier is not a reliable strategy. A/E to clarify 6/9/2020 Will revise detail to prevent air leakage. Design Team Supplement #1
Installing the fluid-applied AVB within brick head joints is not standard industry Interior brick veneer will have to be constructed before the exterior brick veneer as to allow the installation of a continuous AVB membrane from gypsum sheathing to brick (no practice and does not appear to be constructible. A/E to advise 6/9/2020 Design Team Supplement #1 different if it were CMU). The revised detail will show a soft joint between end of brick and 13 5/22/2020 04A 2/A130 sheathing. Air barrier discontinuity. This detail allows air in the wall cavity to move freely to Will revise detail to provide AVB continuity. 14 5/22/2020 04A 4/A130 6/9/2020 Design Team Supplement #1 the interior side. A/E to clarify Air barrier discontinuity between the new and existing walls. Risk of significant Will revise detail to prevent air leakage. 15 5/22/2020 04A 1/A131 air leakage. This note applies to all similar details on this sheet. A/E to advise 6/9/2020 Design Team Supplement #1
1/A132 The AVB must tie in with the existing wall to prevent air from the brick wall Will revise detail to prevent air leakage. 2/A132 cavity from leaking into the building. A sealant joint (max. 1") or alternatively a 16 5/22/2020 04A 6/9/2020 Design Team Supplement #1 pre-formed silicone membrane should be added. A/E to advise
The AVB must tie in with the existing wall to prevent air from the brick wall Will revise detail to prevent air leakage. cavity from leaking into the building. A sealant joint (max. 1") or alternatively a 17 5/22/2020 04A 4/A133 6/9/2020 Design Team Supplement #1 pre-formed silicone membrane should be added. A/E to advise
18 5/22/2020 Multiple Trades 1/A501 Drawing error. Window is missing. A/E to provide clarification 6/9/2020 Will clarify. Design Team Supplement #1 19 5/22/2020 04A / 07A 1/A503 A/E to provide detail for the transition between the roof and the wall 6/9/2020 Will clarify. Design Team Supplement #1
The steel tube is not consistent with structural detail 1/S501 which shows cold Detail 4/A541 and similar are correct and match structural detail 2/S501 (large windows). 20 5/22/2020 05A 4/A541 formed headers at metal stud walls. A/E please verify what will be used. 6/9/2020 Detail 1/S501 is for small windows with "loose lintel". Design Team Supplement #1
A sealant joint with backer rod is recommended at the window perimeter. The This is a sill detail. Please clarify. Details on drawings A600s indicate gap with backer rod and 21 5/22/2020 08A 7/A541 joint should be shown for clarity, and the joint dimension should be called out to 6/9/2020 sealant at jambs and head. Design Team Supplement #1 ensure it gets installed. The special shape bricks (lipped bricks) are needed only at the fixed lintels, not at Provide special shape brick at all heads. 22 5/22/2020 04A 2/A560 the loose lintels. Loose lintels are normally installed with regular bricks. A/E to 6/9/2020 Design Team Supplement #1 advise 23 5/22/2020 04A / 05A 1/S501 It is not possible to weld structural steel to a cold formed header, recommend It is not the design intent to attach the steel lintel to the CFMF. The steel lintel bears on the 6/11/2020 Design Team Supplement #1 reviewing if a bolting condition can occur. brick jambs. Drawing error: the gypsum sheathing cannot be sandwiched between the angle The header is built as part of the CFMF wall assembly. There is no gypsum between the 24 5/22/2020 05A / 09A 1/S501 6/11/2020 Design Team Supplement #1 and the header. A/E to advise header and studs. This is not consistent with the architectural details, which show HSS tubes. A/E to The HSS tubes are only required at hung lintel locations. They are indicated on the S230 and 25 5/22/2020 05A 1/S501 6/11/2020 Design Team Supplement #1 clarify S231 drawings. This dimension is actually the maximum allowable brick overhang. To avoid The steel plate is held back 1 1/4" from the face of brick. This dimension must be held due to 26 5/22/2020 04A / 05A 1/S501 confusion during installation the actual desired dimension (3/4") should be 6/11/2020 the specified lip brick. Design Team Supplement #1 shown. 27 5/22/2020 04A / 05A 1/S501 Wrong terminology. The intent appears to be to use fixed lintels, not loose lintels. 6/11/2020 The angles are shipped loose and are not attached to the structure. Therefore Design Team Supplement #1 A/E please verify 28 5/26/2020 09C 7/A131 Should a soft joint, caulk be installed where the gyp abuts the steels? 6/9/2020 Will revise detail. Design Team Supplement #2
29 5/26/2020 04A 7/A131 Where the brick veneer meets existing wall - should this be a soft joint (caulk) or 6/9/2020 Will revise detail. Design Team Supplement #2 mortar? Does this blocking need to be wrapped with AVB? Please clarify where the blocking is. 30 5/26/2020 04A 2/A133 6/9/2020 GBCO comment: See detail where it appears there's blocking between the window system Design Team Supplement #2 and brick veneer. 31 6/5/2020 All NA Is this project prevailing wage? 6/5/2020 Yes Gilbane Supplement #1 In the Hydronic Piping section (232113) 2.3 E refers to Grooved Mechanical Joint Yes Fittings and Couplings. But under Part 3 Execution, section 3.1 Piping Applications B Hot Water Piping states that 2-1/2” and larger piping is to be steel 32 6/5/2020 23A 23 21 13 6/10/2020 Design Team Supplement #1 pipe with welded fittings. Is grooved piping an approved system for this project?
33 6/5/2020 07A 07 52 16 Substitutions: Will Johns Manville be considered as an approved roofing system? 6/10/2020 No per Owner's direction. Design Team Supplement #1
Please confirm if the 5 large squares above the curtain are AWP-3 on detail Yes, they are (5) AWP-3 acoustical panels to match all the other new ones in the 34 6/6/2020 09D 1/A718 6/9/2020 Design Team Supplement #1 1/A718 Gymnasium. Please provide a detail showing how the acoustical ceiling connects with the 6/9/2020 This is Detail 5 on Drawing A204 which is typical for the transition at existing skylights. Design Team Supplement #1 35 6/6/2020 09D NA gypsum ceilings at the skylights in the corridors.
Please advise where specification 034500 Precast Architectural Concrete is called 6/10/2020 Precast cap indicated on Detail 11/A122. Design Team Supplement #1 36 6/9/2020 03A 034500 for on the project. Please advise where spec 035113 Cementitious Wood Fiber Decks is to be 6/10/2020 As previously stated in Prebid Responses, this section is for the repair of existing tectum Design Team Supplement #1 6/9/2020 09A 035113 installed. decking. Substitutions: Will Tufftec lockers be considers as an alternate locker Will need proper documentation as indicated in Section 012500 to evaluate. 37 6/9/2020 09A 105113 6/10/2020 Design Team Supplement #1 manufacturer? Bid Package 09A to provide all work shown in detail 9/A204, inclusive of swivel mount, uni- Which bid package is responsible to provide the Unistrut and bracing at detail 38 6/9/2020 09A 9/A204 6/9/2020 strut, threaded rod, grommet and associated hardware. Ceiling grid/tile by others Gilbane Supplement #1 9/A204 39 6/9/2020 08A 05 58 13 What BP is responsible for radius columns note on drawing notes 11 and 12 on 6/9/2020 Bid Package 08A - Glass and Glazing to provide Gilbane Supplement #1 A103? 40 6/9/2020 09A 9/A204 Detail 9/A204 refers to a pre-fabricated swing mount. Please provide spec or 6/16/2020 Refer to Section 117300. Supplement #1 basis of design. Substitutions: Will Alfrex USA Metal Composite Material Wall Panel be Locker manufacturer no, but if meant for the section referenced, will need proper 41 6/9/2020 08A 074213.23 6/15/2020 Design Team Supplement #1 considered as an alternate locker manufacturer? documentation as indicated in Section 012500 to evaluate. 42 6/10/2020 03A 033000 3.10 Spec section 033000 3.10 D.2.D mentions suspended slabs. Please confirm that There are no suspended slabs in the project scope of work. D.2.D/D.3 there are no suspended slabs on this project. Please also confirm if section D.2.D 6/16/2020 Design Team Supplement #1 should supersede section D.3.
Page 22 of 35 Philip R Smith Elementary School 7/1/2020 Exhibit G - Bid RFI Log Date Revised: July 1, 2020
Description Answer Date Answer Responsibility RFI No. Question Date Topic Drawing Number Issued 033000 Spec section 033000 3.11.D mentions steel pan stairs. Please confirm that there No steel pan stairs on this project. 43 6/10/2020 03A 6/16/2020 Design Team Supplement #1 3.11.D are no steel pan stairs on this project. 033000 Item A mentions that this waterproofing admixture is to be used in slabs-on- MVRA is only required in the new slab on grade mix design. 44 6/10/2020 03A 3.19.A-D grade, interior elevated slabs, vertical cast in place, precast and tiltup. Please 6/16/2020 Design Team Supplement #1 confirm if this applies to all. 45 6/12/2020 08A A-600 SF-13 is shown in the exterior elevations but not shown in SF types A-600. Please 6/15/2020 All small windows on Elevation 5/A304 are type SF-11 and not SF-13.- Design Team Supplement #1 review and advise SF-11 is not shown in the floor plans or elevations. Is this frame SF-13? Please Window type SF-11 is located in the "C" addition on North wall of rooms C118 and C120. 46 6/12/2020 08A NA 6/21/2020 Design Team Supplement #2 review and advise There is no type SF-13. See also answer to RFI 45. 47 6/12/2020 08A NA Please provide locations of CW-2 on floor plans. We do not see any shown. 6/21/2020 CW-2 is located in addition "C", Drawing A103, in Corridor C117. Design Team Supplement #2
Window frame W-8 is not shown in floor plans or elevations. Please provide W-8 is an interior window in room A104D (Nurse Office) indicated on Drawing A101. The 48 6/12/2020 08A NA 6/21/2020 Design Team Supplement #2 location/s for quantity purpose. elevation is indicated on Drawing A601. The door schedule shows doors A101.2 & A101C as wood door type WD-4 with These doors are type WD-3.- 49 6/12/2020 08A A-920 glazing. Door types on A-920 do not show a WD-4 type door. Please advise. 6/21/2020 Design Team Supplement #2
Door schedule shows door #117A to be in frame W4. Floor plans show this door Yes, door 117A is part of frame SF-12.- 50 6/12/2020 08A NA to be in frame SF-12. Please confirm door 117A is apart of SF-12 not W-4 frame. 6/21/2020 Design Team Supplement #2
51 6/12/2020 31A There seems to be a discrepancy with the sitework match lines. Please revise. 6/22/2020 Match lines are placed with significant overlap on plans for clarity. Design Team Supplement #2
What is the proposed work in the north west parking lot… Is the lot to be full The entire lot is to be reconstructed. See detail 7B, sheet L10 52 6/12/2020 31A depth reconstructed? What is the pavement detail section for that lot?? 6/22/2020 Design Team Supplement #2
Are the roof area notations going to be re-labeled from numbers to letters to The schedule has been revised to reflect the numbers on the plan.- 53 6/12/2020 07A A-110 6/26/2020 Design Team Supplement #4 concur with the Legend shown on A-110? Per Owner response dated 6/23/20 - Johnson Controls Metasys is not an acceptable 6/23/2020 Design Team Supplement #3 54 6/12/2020 23A NA Is Johnson Controls Metasys and acceptable Alternate for the ATC? system. Bid Package 09A to provide all work as outlined in specific item #5. The intent is to provide a Bid package 09A, Specific Item # 5 directs this package to provide and maintain a temporary covered walk-walk to allow students and faculty to walk to other rooms via the covered walkway per the phasing plans. In review of drawings A003,4,5,6 & 7 exterior and be protected from rain or snow. Design is by 09A but must meet requirements and Phasing plans 1,2,3,4,5,6,7, & 8, only indications of any type of OH Canopy as listed. Potential design recommendation would be a plywood canopy covered with EPDM is indicated on page 7 of 8 and that note gives no details other than specifying and supported with dimensional lumber. that the area is the responsibility of Bid Package 04A. and not 09A. Please clarify 55 6/15/2020 09A NA and issue details etc. 6/18/2020 Gilbane Supplement #2 Substitutions: Will AL13 be considered as an alternate Metal Soffit Panel Will need proper documentation as indicated in Section 012500 to evaluate. 56 6/15/2020 08A 074293 6/19/2020 Design Team Supplement #2 manufacturer? 57 6/15/2020 26A Who is the current base building fire alarm vendor? 6/17/2020 United Alarm Services Inc. Design Team Supplement #2 58 6/15/2020 26A Is the intent to install the new feeder between MDS-2 and MDS-E underground 6/19/2020 Underground. Design Team/GBCO Supplement #2 or overhead through the school? 59 6/15/2020 26A Can utility fees be carried as an allowance as they will be unknown until a work 6/19/2020 Allowance has been added in supplement #2. GBCO Supplement #1 request is put in with UI? Are there liquidated damages associated with the project? The specifications There are no liquidated damages on this project. 60 6/15/2020 26A 6/21/2020 GBCO Supplement #2 mention them, but do not list a value. The existing hot water heater located in the boiler room has uninsulated piping BP 23A HVAC shall provide insulation. 61 6/15/2020 23A going to and from the unit. Please advise if this is to be insulated by this bid 6/23/2020 Design Team/GBCO Supplement #3 package Architectural Soffit details show the same clip and caulk composite panel system The aluminum composite panels (Section 074213.23) are to be used for exterior soffits at as the adjacent fascia . Section 074293 Soffit Panels list a product from ATAS V- front canopy (doors A100.1), at rear canopy (doors A141A), canopy at addition "C" (doors 62 6/15/2020 08A 074293 Groove 12” soffit panel which is different than what is detailed. Do we follow the 6/21/2020 C117A). The specified ATAS type is to be used at short overhangs over windows. Design Team Supplement #2 specifications for the furnish and install of all soffit panels ?
63 6/15/2020 08A Are there Louvers on this project ? 6/16/2020 Yes GBCO Supplement #1 Please reference Gilbane’s scope of work detail section 009316 . Detail 5 on Yes. "PRE-FINISHED, ALUMINUM EDGE/FASCIA (.080 MIN. THICKNESS) w/ CLEAT" by 07A 64 6/15/2020 08A Architectural page A551 shows the gutter as part of our scope of work . Was this 6/17/2020 GBCO Supplement #2 included in our SOW in error? Please reference Gilbane’s scope of work detail section 009316 . Detail 7 on HM Frame provided by 09A, glass provided by 08A Architectural page A131 shows Hollow metal frame as part of our scope of work . 65 6/15/2020 08A 6/17/2020 GBCO Supplement #2 Was this included in our SOW in error?
Please reference Gilbane’s scope of work detail section 009316 . Detail 4 on Disregard red highlight for backer rod and sealant at this detail. Backer rod and sealant by Architectural page A540 shows backer rod and sealant (in red) by others but not 08A where the metal panel meets the masonry. 66 6/15/2020 08A consistent with other similar details which are by BP 08A . Do we own this 6/17/2020 GBCO Supplement #2 caulking on this detail?
Architectural details at pre-finished aluminum Fascia /coping list .050” and .080” Use .080" metal thickness.- 67 6/15/2020 08A metal thickness . Which thickness is required for these details ? 6/26/2020 Design Team Supplement #4
Scope of work line items call out mass and trench blasting. Based on the Geotech Per spec blasting is allowed. Assume blasting must occur while the school is unoccupied. report and the location of the work being close to the existing building is blasting Include any premium time for off hours blasting if required to meet project schedule. 68 6/16/2020 31A 6/22/2020 GBCo Supplement #2 a feasible option for rock removal?
The Footing Section (1/5301) shown for Area B.1 to B.3 showing a 5’x1’-3” The section is similar to 1/S302 for the footings between B.1 and B.3. 69 6/16/2020 03A Footing doesn’t match the location. Is it the correct section? 6/26/2020 Design Team Supplement #4
The current logistics plan shows a temporary door installed on the North wall of No temporary doors are being proposed in the Gymnasium. In Phase 2, the exiting through the gymnasium. This door is not feasible due to excavations and would leave the existing door adjacent to the addition will not be used. visible markings at the main drive after completion. Please advise if necessary 70 6/16/2020 09A 6/26/2020 Design Team Supplement #4 due to occupancy load and advise what is maximum occupancy IF not installed.
On dwg M300 is all the supply and return exposed duct on the roof from RTU-3 Field fabricated, field insulated and weatherproofed ductwork is acceptable provided it and MAU-1 a manufactured pre- insulated duct system or can it be shop meets and exceeds the specification. 71 6/16/2020 23A M-300 6/22/2020 Design Team Supplement #4 fabricated, field insulated and weatherproofed?
Supply Air: Double wall with 2" thick insulation minimum R value of 6. Return Air: Provide 16X32 duct from exterior wall with the same material and insulation thickness as the On dwg M101 is the exposed round duct in the Multipurpose Cafeteria single exterior ductwork. Provide liner for the first few feet of the 22X36 ductwork upstream of wall or double wall? Does the exposed return duct require any liner or insulation? the first return air grille. All duct sizes indicated on plans are inside clear dimensions. 72 6/16/2020 23A M-1014 6/22/2020 Design Team Supplement #4 On dwg M102 is the exposed round duct in the Gymnasium single wall or double Double wall spiral ductwork with 2" thick insulation, minimum R value of 6. All ductwork 73 6/16/2020 23A M-102 6/22/2020 Design Team Supplement #4 wall? sizes indicated on plans are inside clear dimensions. On dwg M801 Detail #14-VRF Fan Coil Unit-The plan view shows the supply duct Provide acoustical liner. Extent of the liner on supply and return ductwork is first 10 ft from to be insulated and the elevation shows the supply duct to be lined. Is there any equipment. 74 6/16/2020 23A M-801 6/22/2020 Design Team Supplement #4 liner required and what is the extent of it on the supply and return duct.
On dwg M801 Detail #8-Return Grille Boot and on M902-Diffuser/Grille Schedule 233113 2.5 D (page 6) Duct liner thickness shall conform with the minimum R value in Note #7-Acoustically lined plenum box-Spec section 233113-Page 6 Section 2.5 accordance with the IECC. Thickness of liner depends on the manufacturer's published 75 6/16/2020 23A M-801 Duct Liner indicates to use Flexible Elastomeric Duct Liner R-6 which would be 1- 6/22/2020 performance. Yes, the acoustical liner on return grille boots/plenums is required. Design Team Supplement #4 1/2” thick. Is this required for the boots/plenum boxes?
Specification section 015639 section 1.8 & 1.11 requires the use of an arborist. Confirmed. Spec is in base scope for 31A 76 6/16/2020 31A Please confirm if this is to be included in our scope or is being handled by others 6/17/2020 GBCO Supplement #2
In regards to A/E Alternate #2: Contaminated Soils please clarify the below See supplement #1 which outlines 800CY to be disposed of. Please note the alternate is for questions: bid package 31A to remove the contaminated soils in lieu of the demo and abatement Please identify the quantity of soil material to be included for removal and contractor. Base bid is inclusive of meeting final grades with the understanding that the disposal as the quantity was left blank 800CY of soils will be removed on this project and any additional fill required would be in base bid. Subsequently reference Supplement #2 revising to 1,200 tons of contaminated material removal. Base bid shall include clean fill to bring to final finish grades.
77 6/16/2020 31A 6/18/2020 GBCO Supplement #2
Page 23 of 35 Philip R Smith Elementary School 7/1/2020 Exhibit G - Bid RFI Log Date Revised: July 1, 2020
Description Answer Date Answer Responsibility RFI No. Question Date Topic Drawing Number Issued It appears that included at the end of the Tighe & Bond report is specification Per conversation with Tighe & Bond representative on 6/23/20, there is currently no known section 026100. Section 1.1A4 of specification 026100 states that bulk non asbestos in the soil at the Mill Hill site. The spec has been provided should asbestos be friable asbestos containing debris were identified in the soil. Are we to assume found during the excavation. Proceed with pricing A/E Alternate #2 as 1,200 Tons of the bulk asbestos is mixed with the sol and disposed of with the soil or is the contaminated soil per Supplement #2. Additionally, Please provide unit pricing per Ton, based on 100 ton quantity, for asbestos intent that the pieces are large enough to be picked out by a licensed asbestos soil removal and legal disposal based upon spec requirements. contractor and disposed of separately and if so what is the quantity that we base Reference Supplement #3 for a sheet to be filled out for unit price #24 for excavation and the bid on. The Tighe & Bond report does not provide a quantity. The plans legal disposal of asbestos containing soil per specifications $ /ton.
78 6/16/2020 31A 6/23/2020 Design Team Supplement #3 A-204 Detail 5 Please confirm Bid pack 09A Drywall & Related Work is responsible for furnishing Confirmed. and installing the “TEGULAR TRANSITION MOLDING (TAPE, SAND, MUD AND 79 6/16/2020 09A 6/18/2020 Design Team Supplement #2 PANT)” in detail 5/A204
Please advise whether Distech is an acceptable DDC system vendor on this Distech system is not acceptable. project. Distech is an open protocol Tritium Niagara based system that meets 80 6/17/2020 23A 6/27/2020 Design Team Supplement #4 the specification and sequence of operations.
Due to the lack of capacity in the union fire sprinkler market we are requesting to This project and all Bid Packages are subject to the requirements of CHRO. Each Bid Package have the specification waived for the projects CHRO goals, similar to other trade has a 25% SBE and 6.25% MBE participation goal 81 6/17/2020 21A 6/22/2020 Design Team Supplement #2 packages. i.e. elevator, roofing and curtainwall.
Spec. section 210548 Expansion Loops- please provide locations of any seismic SEJ (Seismic Expansion Joint) locations are indicated on the plans. Thermal expansion 82 6/17/2020 21A 210548 6/22/2020 Design Team Supplement #4 expansion loops or expansion loops. joints/loops are not required. Is there a cost to the subcontractor for use of the CAD / Revit Files for MEP No cost, there is an indemnity release. 83 6/17/2020 21A 6/23/2020 GBCO Supplement #3 coordination purposes? No. The intent is to keep sprinkler systems which are under construction isolated from existing sprinkler systems remaining operational to protect all occupied areas of the building. Modifications affecting the entire sprinkler system (Room A114), and final tie-ins Is a temporary standpipe or temporary fire protection required during of new to existing shall be made when entire building is unoccupied. 84 6/17/2020 21A construction, please clarify. 6/22/2020 Design Team Supplement #4 Is a riser check valve with a removable front plate and flow switch allowed The existing alarm check valve is not scheduled for replacement. Please refer to details on 85 6/17/2020 21A without a retard chamber and water gong, please clarify. 6/22/2020 Drawing F801. Design Team Supplement #4
What type of pipe is required for a 2” drain lines, please clarify black or Galvanized; all normally dry piping systems are to be galvanized. 86 6/17/2020 21A 6/22/2020 Design Team Supplement #4 galvanized? Yes. 87 6/17/2020 21A Is sch.10 pipe allowed for pipe sizes 2 ½” and larger, please clarify. 6/22/2020 Design Team Supplement #4 Are access panels required for FCVAs shown above acoustical tile ceilings. And if No access panels are required for items located above accessible ceilings (i.e. acoustical tile 88 6/17/2020 21A yes, which trade is to provide them. Please clarify. 6/22/2020 ceilings). Design Team Supplement #4
Are any plan review fees from the local Fire Department waived for this project, Town fees are waived. 89 6/17/2020 21A 6/23/2020 Design Team Supplement #3 please clarify. Are “approved” UL/FM roof deck fasteners allowed to support mechanical Mechanical piping shall be supported by main structure only (beams, joists, Unistrut, etc.). 90 6/17/2020 21A 6/27/2020 Design Team Supplement #4 piping. Please clarify. BP 21A to coordinate all excavations with BP 31A. Bid Package 31A shall provide all Is the fire protection contractor responsible for any excavation or backfill, please 91 6/17/2020 21A/31A 6/18/2020 excavations and back-filling for underground utilities outside the foundation walls. GBCO Supplement #2 clarify. Demo of existing fire sprinkler mains piping, sprinkler heads is by others. The fire See specific note 4 for clarity. BP 21A to provide all demo, cut, cap, make safe and drop to 92 6/17/2020 21A protection contractors cuts cap & make safe. Removal by others . Please clarify. 6/18/2020 the floor in manageable pieces. Demo contractor to then remove from the building. GBCO Supplement #2
How many custom colors are there for the sprinkler head cover plates as there is Owner has not advised S/P+A of any custom sprinkler cover plate color requirements; use 93 6/17/2020 21A 6/26/2020 Design Team Supplement #4 a set-up for each color. manufacturer's standard white finish. 94 6/17/2020 21A Are flexible sprinkler heads allowed, please clarify. 6/22/2020 Yes. Design Team Supplement #4 Is FM Global the insurance carrier for the Town of Fairfield and if yes is this FM Global is not required per conversation on 6/23/20 with Owner's rep. 95 6/17/2020 21A project require FM Approved products, please clarify. 6/23/2020 Design Team Supplement #3
Yes 96 6/17/2020 21A Does the fire protection contractor own fire caulking in his scope? 6/18/2020 GBCO Supplement #2
8" fire service entrance is to remain; refer to details (Dwg. F801) for modifications to system 6/22/2020 Design Team Supplement #4 97 6/17/2020 21A Is the existing 8” fire service in RM A114 to remain as is. Please clarify. downstream of the service entrance. The spec calls for a 6” RPDA backflow preventer. A DCVA backflow preventer is The spec does not call for a new 6" RPDA backflow preventer. Please read spec section allowed per the local water authority as there is no antifreeze in the sprinkler 211313, 2.4.A. again. 98 6/17/2020 21A 6/22/2020 Design Team Supplement #4 system, is this acceptable, please clarify.
No. Please reference project schedule and logistics plan. Phase 1, area shaded in orange requires sprinkler heads to be changed to uprights. This work to occur on off hours. Include premium time for this work. Project schedule also includes certain phases with 6 day work Is all the phased work performed 7AM-3:30PM or is there 2nd shift work, please weeks. Include premium time for Saturdays based on the project schedule. 99 6/17/2020 21A clarify. 6/18/2020 GBCO Supplement #2 F001 states that FP Contractor provides and installs all power and control wiring required for equipment operation not specifically provided by others but required for a complete 6/22/2020 operational system. E402 requires the EC to wire FPC- furnished/installed devices such as Design Team Supplement #4 FP001 Notes state the fire protection contractor owns all power & control wiring, flow/tamper/pressure switches, into the Fire Alarm system. 100 6/17/2020 21A FP-001 Please clarify. What is the age of the existing sprinkler system piping to remain and has the The sprinkler system was installed in 1992/1993. No corrosion- or pressure- testing has sprinkler system water been tested for any corrosion impacting its inside been performed during the design phase. 101 6/17/2020 21A diameter and overall condition being able to withstand a 200# test for 2 hours as 6/22/2020 Design Team Supplement #4 required by NFPA #13, please clarify.
It appears the existing sprinkler system mains, piping and heads is to remain in Yes. 102 6/17/2020 21A 6/22/2020 Design Team Supplement #4 the gym and boiler room, please confirm. No existing seismic expansion joints were found. There will be NEW seismic expansion joints. 103 6/17/2020 21A Are the seismic expansion joint being replace or re-used, please clarify. 6/22/2020 Design Team Supplement #4 Please clarify if the SEJ is a Expansion Joint to allow for minor building expansion The SEJ is a Seismic Separation Assembly allowing for +/- 4-inch movement; UL- Listed or UL due to temperature changes that consists a fiber strip installed in the concrete Listed/FM Approved are acceptable. Example: Metra flex Fire Loop or FireVoop. floor, a flexible grooved coupling is allowed by NFPA#13 instead of a Metra flex 104 6/17/2020 21A 6/22/2020 Design Team Supplement #4 (SEJ) or is the SEJ a Seismic Separation Assembly allowing for major expansion, Please clarify.
Please describe construction of temporary top of wall infill as well as dimension Temporary walls to be of 1hr rating. Assume infills are 5' tall by width as shown on the 105 6/17/2020 09A GBCo Supplement #4 of infill. logistics / phasing drawings. 106 6/17/2020 09A Please provide a manufacturer and model # for Soap Dispensers (not included in 6/19/2020 This is an owner-furnished product per 102800, 2.1.A. Design Team Supplement #2 Section 10 28 00). Corner guards to be installed per 102600, 3.3.D. Impact-resistant wall coverings to be Please provide locations for Wall and Door Protection per Section 10 26 00. None 107 6/17/2020 09A 6/19/2020 installed per Section 090000 and Interior Elevation/Finish Schedule drawings. Design Team Supplement #2 shown on drawings. Specification calls for PVC piping to be acceptable for above Ground sanitary, If piping is routing in a plenum, piping shall be No-Hub Cast Iron. 108 6/17/2020 23A storm, waste & vent piping. Please confirm. If a ceiling is plenum rated, what 6/22/2020 Design Team Supplement #4 material is required? Confirmed. See specific note 4 for clarity. BP 23A to provide all demo, cut, cap, make safe Please confirm if the plumbing and HVAC demolition scope is to cut, cap and 109 6/17/2020 23A 6/18/2020 and drop to the floor in manageable pieces. Demo contractor to then remove from the GBCO Supplement #2 make safe only. building. E-101 notes a lot of the hallway ceiling occupancy sensors with an ER, assumed No, refer to Legend on drawing E001. "ER" refers to new extended range sensor not existing to mean existing to remain. Please confirm these sensors are existing to remain relocated. 110 6/17/2020 26A E-101 6/19/2020 Design Team Supplement #2 and match the new sensor building installed.
Please clarify, is this for the temporary or permanent location? Temporary location 111 6/17/2020 26A Does the main office relocation require additional power or data wiring? 6/19/2020 Design Team Supplement #2
Yes. Lighting and switch gear packages can be stored on site if they can be stored in a single Conex box. Connex box must be provide by Bid Package 26A and BP 26A shall be responsible for the Conex box to be relocated twice during the project. BP 26A assumes all responsibility for damage of materials being stored and timely replacement at no cost to the Owner. BP 26A shall provide a clear delivery slip of inventory delivered early in the project so it is known for any potential change orders. If field dimensions are required for any light fixtures then it shall be discussed with the Construction Manager at submittal time whether hold to dimensions or field dimensions will be required due to schedule. Can the lighting and switch gear packages be store on site and the beginning of 112 6/17/2020 26A the project and be billed as stored material? 6/18/2020 GBCO Supplement #2 Door A141 shall have glass type GL-2. Door A141A shall have glass type GL-17.- 113 6/17/2020 08A Please provide glass type for AL-1 doors #A141 & A141A 6/21/2020 Design Team Supplement #2
Page 24 of 35 Philip R Smith Elementary School 7/1/2020 Exhibit G - Bid RFI Log Date Revised: July 1, 2020
Description Answer Date Answer Responsibility RFI No. Question Date Topic Drawing Number Issued 114 6/17/2020 08A Please provide glass type for wood doors #A104D and B177 6/21/2020 Doors A104D and B177 shall have glass type GL-2.- Design Team Supplement #2 BOD for security glazing 088853 needs more product information to price glass Basis-of-Design is Palgard as manufactured by Palram Americas, Inc. types GL-35 & GL-36. Please review and provide laminated polycarbonate 115 6/17/2020 08A 6/19/2020 Design Team Supplement #2 product info, the spec does not offer this.
With the 30” over excavation of the southwest building addition, should it be No underpinning is required at the existing foundations. assumed that underpinning is necessary to support the existing footings that will 116 6/17/2020 31A be tied into by the concrete contractor? If it is required, are there design load 6/26/2020 Design Team Supplement #4 requirements that must be met?
Please confirm that the scale on the Phase 1 – 4 drawing is 1:30. The drawings The Phasing Plan scale is 1/16"=1'-0". Disregard graphic scale.- currently reflect a 1:20 and 1:30 scale indication. GBCo Comment: Site logistics drawings are 1:30. Disregard note of 1:20 scale. Interior GBCo Comment: Logistics drawings based on drawing L-2A. Scale on this drawing phasing drawings are scaled 1/16"= 1'0" indicated "1" = 20', or as noted". Scale appears to be 1" = 30'. Please confirm 117 6/17/2020 31A graphic scale of 1:30 is correct. 6/21/2020 Design Team Supplement #2 The temp asphalt patch called for in Phase 1 Logistics plan seems to interfere Confirmed. All trees to remain shall be protected in place. Temp asphalt to keep tight to 118 6/17/2020 31A with a tree that is called to remain. Confirm that this tree should be protected in 6/18/2020 property line to keep furthest distance from tree. GBCO Supplement #2 place. The Laydown and Contractor Parking area calls for 1000 SF to be assumed, but it Please provide 10,000SF of millings for Laydown and Contractor Parking. 119 6/17/2020 31A scales much larger. Please confirm 1000 SF is all that is required. 6/18/2020 GBCO Supplement #2
The main northern driven fence perimeter moves slightly North in Phase 2, and Confirmed the location will remain consistent. then back south again in Phase 3. Please confirm if this is intentional, and the 120 6/17/2020 31A fence will need to be relocated both times, or if this location will remain 6/18/2020 GBCO Supplement #2 consistent through all phases.
The Logistics Plan Phase 1 calls for a truck wash station at the SE Addition. Please Confirmed as required. Provide wheel wash, non-automated type. Trades to clean their own confirm if this is indeed required or if a tracking pad is sufficient for this gate. If a wheels. 121 6/17/2020 31A wash station is required, please confirm what type, and if it must be an 6/22/2020 GBCO Supplement #2 automated system.
Can Alternates No. 2 and 6 be changed from per CY pricing to per Ton pricing? Yes. Subsequently reference Supplement #2 revising to Alternate #2 to 1,200 tons of Disposal Facilities and Haulers price this work by the Ton and all quantities are contaminated material removal. Base bid shall include clean fill to bring to final finish 122 6/17/2020 31A 6/22/2020 Design Team Supplement #2 backed up by weighted scale tickets. grades.
With regard to scope item #8 - Please show or describe the extent of the work to 31A to remove existing tree and plantings in the circular island and temporarily pave the be performed to alter the bus turnaround so we know what is expected or circular island. 123 6/17/2020 31A 6/18/2020 GBCO Supplement #2 acceptable. Ex.- should we temp pave the circular island?
Will the electrical package takedown old light poles and make safe so the site Confirmed. 124 6/17/2020 26A / 31A 6/18/2020 GBCO Supplement #2 contractor can remove the old bases afterwards? 125 6/17/2020 31A Do light poles along the north parking lot (adjacent to Mill Hill Terrace) get 6/19/2020 Yes, all existing parking lot lighting is to be removed Design Team Supplement #2 removed? With regard to scope item #35 “provide a dedicated flagger while you are active Provide dedicated flagger as it pertains to your scope of work on the project”, is the expectation that a flagger will be at the gate only when we expect to use the gate? If we have no deliveries or traffic through the gate on 126 6/17/2020 31A some days is the flagger still necessary even though we are on the project? Please clarify further. 6/22/2020 GBCO Supplement #2 127 6/17/2020 31A Scope item #28- Who provides the approved environmental site monitor? 6/22/2020 By Owner Design Team Supplement #2
Yes, partial clearing must occur during first week of phase 1 to enable work. Remaining 128 6/17/2020 31A Can clearing be done in one mobilization (phase 1) ? 6/18/2020 GBCO Supplement #2 clearing/transplanting can occur at the same time. Commercial grade garden hose with nozzle is an acceptable wheel wash. Water source from Phase 1 logistics plan calls for a wheel wash at the entrance for addition B work nearest hose bib. 31A to maintain the wheel wash and replace hoses and nozzles as area. What and where is the source for the water? Is a garden hose with nozzle 6/22/2020 necessary, including overnight removal/storage during cold weather. All trades are GBCO Supplement #2 acceptable? Please confirm all trades are responsible to wash their own tires. responsible for washing their own tires. 129 6/17/2020 31A Supplement #1, Phase 1 logistics plan shows patching for temp gas line, however Southern Connecticut Gas to provide excavation and backfilling from the building to the we do not see the actual exterior routing of the temp gas line on the site to the source. 130 6/17/2020 31A 6/18/2020 GBCO Supplement #2 source. Who does excavation and backfill?
131 6/17/2020 31A Regarding the sanitary line installation, is there existing flow information/data Design Team for by-pass purposes? Per conversation with Tighe & Bond representative on 6/23/20, there is currently no known asbestos in the soil at the Mill Hill site. The spec has been provided should asbestos be found during the excavation. Proceed with pricing A/E Alternate #2 as 1,200 Tons of contaminated soil per Supplement #2. Proceed with pricing A/E Alternate #6 as 235 CY or 353 Tons of petroleum impacted soil. Additionally, Please provide unit pricing per Ton, based on 100 ton quantity, for asbestos soil removal and legal disposal based upon spec requirements. Reference Supplement #3 for The alternates on the bid form address petroleum and contaminated soil a sheet to be filled out for unit price #24 for excavation and legal disposal of asbestos removal. However, the specifications also discuss asbestos soil. Is there containing soil per specifications asbestos soil? How is the removal of that soil to be addressed? That soil requires $ /ton. certified trained personnel and containers for disposal. Or is it being considered 132 6/17/2020 31A contaminated soil? Please clarify. 6/23/2020 Design Team Supplement #3 This depends on the phasing and which alternative is chosen for the two sewer options. If L-1 notes to remove and reset deck access to portable classrooms for sanitary Supplement #2 the wood deck needs to be reinstalled it just has to meet building code. It doesn't have to be line installation. The deck, stairs, and roof/ canopy are quite substantial with REVISED the exact same deck or style. SUPPLEMENT footings etc. Can this work line be installed once the classrooms / deck are REVISED RESPONSE DATED 6/23/20: BP31A SHALL CARRY $20,000 ALLOWANCE TO #3 133 6/17/2020 31A removed? 6/22/2020 REBUILD PORTABLE DECK Design Team Please provide elevations and dimensions for mechanical louvers. It appears that See drawings M101, M102 and M401.- 134 6/17/2020 08A they are not shown on the architectural drawings. 6/26/2020 Design Team Supplement #4
Hardware Spec Section 087100-8, 2.11 lists Lock Cylinders as “Same Keying system to be provided by Owner. manufacturer as for locking devices.” 2.12 states “to match existing key 135 6/18/2020 09A 087100 6/19/2020 Design Team Supplement #2 system.” Please advise what key system needs to be matched, if any.
Note 30 on the Door Schedule states “Acoustical Door assembly with Perimeter Minimum STC rating required is 45. Sound Gasket and concealed automatic Door Drop Seal.” There is no STC Rating 136 6/18/2020 09A 6/21/2020 Design Team Supplement #2 indicated on the Door Schedule. Please provide
Please advise if Openings: C118, C119, C119.1, C120 require STC Ratings per Minimum STC rating required is 45. 137 6/18/2020 09A 6/21/2020 Design Team Supplement #2 Note 30 and what the STC Rating required is Please confirm that Level 5 taping is required at all drywall wall surfaces exposed Yes, Level 5 is required. 138 6/18/2020 09A to view. Painting specifications call for eggshell finish at walls with drywall finish. 6/19/2020 Design Team Supplement #2
139 6/18/2020 09A At walls scheduled to receive Abuse/Impact type drywall can standard type X 6/29/2020 Yes. However, the joint is to be located above the ceiling line. Design Team Supplement #4 board be used above ceiling? 140 6/18/2020 09A Can standard type X board be used for base layer at wall types scheduled to have 6/19/2020 Yes Design Team Supplement #2 multiple layers? Please confirm the tree protection detail that will be required for the locations 141 6/18/2020 31A Design Team called for on L-1? Fire watch will be required if the fire sprinkler system is shut down for more than 4hrs. 21A Will a fire watch be required if the fire sprinkler system is shut down for more shall avoid shutdowns longer than 4hrs to the best of their ability. Include any temporary than 4 hrs. In an occupied building . If yes who Be responsible for the cost please caps, plugs or valves to bring the system back in service at the end of each day. Fire watch clarify shall be provided by this bid package for any shutdowns longer than 4hrs. 142 6/18/2020 21A 6/27/2020 Design Team/GBCO Supplement #4 Section 093000 Tiling, Sub-Sections 2.5 and 3.4 talk about Tile Backing Panel Confirmed. Products and Installation. Typically on commercial projects, Tile backing panels are furnished, installed, and finished by the Drywall Contractor. Please confirm 143 6/18/2020 09A 093000 that Bid Package 09A – Drywall & Related Work is to install and finish all Tile Backing Panels on the project. 6/18/2020 GBCO Supplement #2 E-022 note #1 All receptacles, fire alarm devices, nurse call devices & electrical All devices shown "dark" solid & dashed are to be demolished, all devices shown half tone equipment shown dark and/or dashed are to be removed unless otherwise "light" solid are existing to remain. 144 6/18/2020 26A noted. All receptacles, fire alarm devices, nurse call devices & electrical 6/26/2020 Design Team Supplement #4 equipment shown half tone or solid are existing to remain.
Page 25 of 35 Philip R Smith Elementary School 7/1/2020 Exhibit G - Bid RFI Log Date Revised: July 1, 2020
Description Answer Date Answer Responsibility RFI No. Question Date Topic Drawing Number Issued In regards to supplement 1, RFI #63, we do not see any louvers shown in the See drawings M101, M102 and M401. 145 6/18/2020 08A 6/26/2020 Design Team Supplement #4 documents. Please advise on locations of these. 146 6/18/2020 09A Who is responsible for the window decal shown on A600? 6/22/2020 09A to provide all window decals as depicted GBCO Supplement #2 Sub-Section 3.2 A. in Section 093000 Tiling states “Expect and include in the Base Carefully review where note #27 is indicated, including partial floor plans of areas: A, B and Bid the requirement to apply and machine level at least (3) coats of leveler in all C. Also, see Alternate no. 5. spaces (that are to receive tile)”. Construction Key Note #27 on A103 states to provide self-leveling underlayment to accommodate for new finishes where indicated. Note #27 is only shown in bathrooms C124 and C125. Please clarify the extent of floor preparation to carry as it relates to Section 093000. Should self-leveling underlayment only be carried at rooms C124 and C125? Or should it be carried at all areas scheduled to receive new Tile finishes?
147 6/18/2020 09B 6/26/2020 Design Team Supplement #4 Detail 4 – This detail shows a horizontal HSS structural member. The structural The structural drawing is correct. No horizontal tube at window sill. 148 6/18/2020 05A A-542 drawings only have vertical HSS members with caps. Please confirm the 6/22/2020 Design Team Supplement #2 structural drawings are correct. Detail 2 - This detail shows a double angle at the roof edge. The structural The structural drawing is correct. One angle as shown in structural details. drawings only have one angle shown. Please confirm structural drawings are 149 6/18/2020 05A A-542 6/22/2020 Design Team Supplement #2 correct. (This detail occurs in a number of locations)
150 6/18/2020 05A A-542 Detail 6 – This detail shows 2 2x2 metal angles. Please confirm these are light 6/22/2020 GBCo Comment: Please include the more expensive at this time Design Team Supplement #2 gage angles. Per Structural Drawing S600, noting this building is designated as a Seismic S/P+A Response: Seismic restraint is a Delegated Design. The specs require compliance with Design Category “B”, will seismic bracing be required for the fire protection the CT State Building Code. The Contractor determines with his seismic design engineer if scope 21A? Per the CSBC 2016 paragraph 1613.1, and ASCE 7 (2010) paragraph and what is required to comply with the specified code. 151 6/18/2020 21A S-600 13.1.4.4, seismic bracing may be eliminated in buildings that fall under Seismic 6/26/2020 Design Team Design Category “B”. Except in specific cases like Emergency shelters, or the like.
Supplement #4 Specification 210548 mentions vibration isolation. Is “vibration isolators / Non-seismic vibration isolators/isolation is not required for Division 21 trade work. isolation” required scope of the Fire Protection trade contractor? If so, can 151 6/18/2020 21A 210548 enough information be provided so that all of the FP bidders are able to quantify 6/26/2020 Design Team the number of required vibration isolators? Supplement #4 See revised drawing C-1 dated 6/19/2020; pit is to be removed from scope of work 152 6/18/2020 31A C-1 Can a detail be provided for the water meter pit scope of work? 6/22/2020 Design Team Supplement #2 Trees to be removed along the roadway includes Norway Maples, Ash Trees, Black Locusts, On drawing, L1 can you clarify which trees are protected and which are trees that have canopy loss of at least 30% or as noted on plans. Remove understory growth removed? For instance along both roads, this indicates to remove trees or along roadway. Clear and grub area, and prepare for seeding with new turf seed per protect trees. There are not associated "x"'s for the removals. In the Project specifications. Tree Warden permit is received. All removals (or trees to remain) shall be Manual, it indicates to meet and get a permit from the tree warden. Could this flagged for review and approval by landscape architect. 153 6/18/2020 31A L1 be an allowance item? 6/22/2020 Design Team/GBCO Supplement #2 154 6/18/2020 31A L2A/B There seems to be an issue with the match lines on L Drawings. Please confirm 6/22/2020 Match lines are placed with significant overlap on plans for clarity. Design Team Supplement #2
155 6/18/2020 31A L2B On L2B, is there a concrete heavy duty detail for the access by the pervious 6/22/2020 See detail 9, sheet L10 Design Team Supplement #2 pavers? Install curb flush per detail 3, sheet L10, without radius. (18" deep curb) 156 6/18/2020 31A L2B For L2B, is there a detail for flush concrete curb by the permeable pavement? 6/22/2020 Design Team Supplement #2 157 6/18/2020 31A L2A For L2A, is there remove and replace curbing on the east parking spaces 6/22/2020 No, curbing along parking area is to remain. Design Team Supplement #2 indicated as restripe parking area? 158 6/18/2020 31A L2A On L2A,what is the limits of the concrete curb at the back of walk? 6/22/2020 Eliminate concrete curb at back of walk near entry drive. Design Team Supplement #2
The eastern infiltration system says type A, but also “Concrete Galleys”. Please The eastern infiltration system (System “A”) shall be 4’ high concrete galleys. The western 159 6/18/2020 31A clarify if this should be the type A Cultec System of the 4’ tall concrete galleys. 6/22/2020 infiltration system (System “B”) shall be 81 Cultec Units as shown on the revised drawing C- Design Team Supplement #2 2 issued 6/19. Shoring is required at the existing joists (S1.22, 9/S4.02) in the Cooler/Freezer 05A to provide all shoring as shown in the structural drawings area and the existing roof structure at the stage extension (B-E1/S231, 9/S402.) 160 6/19/2020 05A 05A Is the shoring the responsibility of the steel sub (BP05A) or will that be done by 6/22/2020 GBCO Supplement #2 another trade? I didn’t see this outlined in the “specific” section of BP05A.
Trees within construction limits have been identified to received protection. Trees outside of There appears to be several symbols for tree protection on L-00 and L-1, and limits were deemed secure and would not require additional protection. It remains the 161 6/19/2020 31A L-00/L-1 some trees don’t have any symbol but are flagged in as save. Can this be 6/22/2020 Design Team Supplement #2 responsibility of the contractor to protect all trees to remain. clarified? 162 6/19/2020 06A 3sim/A801 Clarify the shelf material spec. for Adjustable wood shelves w/ clear coat 6/25/2020 Per 062023, 2.4. Design Team Supplement #4
163 6/19/2020 06A Clarify the solid surface material spec. for Solid surface window sills 6/26/2020 SS-1 per 090000 and 123661.16. Design Team Supplement #4
164 6/19/2020 06A 1,4,13/A610 Clarify the solid surface material spec. for the SEC-1 security window 6/26/2020 SS-2 per 090000 and 123661.16. Design Team
SF13 is noted as the window type on A103 & 5/A304. SF13 detail was not See answer to RFI #46. Type SF13 should be type SF-11. 165 6/19/2020 06A provided. Should this be a type SF11 window? If not, provide SF13 detail. Rm# 6/26/2020 Design Team C118,C119,C120 are example locations. Infiltrator System A is listed as concrete galleys on drawing C-2 and on drawing C- Response: The eastern infiltration system (System “A”) shall be 4’ high concrete galleys. The 166 6/19/2020 31A C-2/C-4 4 it refers to being Cul-Tec chambers. Please advise which type of system is 6/23/2020 western infiltration system (System “B”) shall be 81 Cultec Units as shown on the revised Design Team Supplement #3 required. drawing C-2 issued 6/19. The contract drawing L-10 list the ADA detectable warning tiles as cast iron the GBCO response - For bidding purposes provide the more expensive of the two. 167 6/19/2020 31A L-10 project specifications list them as plastic. Please advise which material we are to 6/23/2020 Design Team Supplement #3 use. Please confirm all the soil remediation for this project is handled by alternates Confirmed. Soil remediation is add-Alternate #2. 168 6/19/2020 31A and we are not to carry any soil remediation work in our base bid. 6/22/2020 Design Team
The wheel wash location on Mill Hill Road is for Phase #1/ Area B construction only. Provide The Phase 1 logistics plan refers to a wheel wash. Is this wash for the duration of wheel wash, non-automated type. Trades to 169 6/19/2020 31A the project or only Phase 1? Do we need to only wash trucks for our scope or all 6/23/2020 clean their own wheels. GBCO Supplement #3 trucks exiting the site? Please advise. 312020/3112 The project specifications 312020-Earthwork and 311216-Asphalt Pavement Testing Fees by others 16 state the site contractor is to pay for all testing and inspection services. Please 170 6/19/2020 31A confirm we are to carry costs for all on-site inspection services, typically these 6/22/2020 Design Team Supplement #2 projects have an Owner provided 3 party testing company.
Spec section 072119 Foamed in Place Insulation is in the roofing scope of work, Yes. Spec section 072119 Foamed in Place Insulation to be removed from BP07A and added can this possible be re-assigned to the contractors that have this special rig to to BP09A 171 6/22/2020 07A /09A 72119 apply it? I believe it’s the mason’s or drywall guys, we do not have this rig nor are 6/22/2020 GBCO Supplement #2 we approved applicators.
08A to provide glazing within wood doors and frames as these are provided by 09A. The Bid package #BP08A sheet 15 of 19 line item 7 calls for glass in every location note regarding exclusion is in reference to BP 06A, which is responsible for providing glass, 172 6/22/2020 08A regardless of construction. Sheet 18 of 19 excludes glazing in millwork. Please 6/24/2020 glazing, and hardware integral to assemblies provided by BP06A GBCO Supplement #4 confirm if I am glazing wood doors and frames. Please confirm if mirror call out #1 on sheet A201 typical of all locations are There is no mirror callout on Drawing A201 however all mirrors are framed per Section 173 6/22/2020 08A framed or frameless. The schedule just calls off the mirrors as 18” x 36”. 6/25/2020 102800. Design Team Supplement #4
Please clarify the door schedule. The schedule calls off WD-4 wood doors to have There are no WD-4 doors on this project. The Door Schedule sheets have been revised and glass. Sheet A920 doesn’t are being submitted in the upcoming Addendum. 174 6/22/2020 08A A920 show a WD-4. Sheet A920 has WD-1 & WD-3 with glass. WD-3 doors on the 6/25/2020 Design Team Supplement #4 schedule doesn’t have glazing listed. Please clarify. (I see the question was asked already but there was no answer) Please reference Specification #084113 aluminum storefronts. The specified Storefront system is not required to meet the anti-terrorism requirements. product doesn’t meet the Antiterrorism requirements. The system that meets the requirements is (Kawneer IR501UT). Please review and confirm because that 175 6/22/2020 08A 84113 6/27/2020 Design Team Supplement #4 changes everything on the project in regards to the aluminum framing.
176 6/22/2020 04A The proposal form indicates a unit price for 12" ground face CMU. Please confirm 6/25/2020 S/P+A Response: There is no ground face CMU in this project. GBCO Supplement #4 if this is applicable. The proposal form indicates a cost and quantity breakdown for cast stone sill. 6/25/2020 S/P+A Response: See answer to RFI 179. GBCO Supplement #4 177 6/22/2020 04A Please confirm if this is applicable.
Page 26 of 35 Philip R Smith Elementary School 7/1/2020 Exhibit G - Bid RFI Log Date Revised: July 1, 2020
Description Answer Date Answer Responsibility RFI No. Question Date Topic Drawing Number Issued 178 6/22/2020 04A 03 45 00 Please confirm the cap shown on 11/A-122 is the extent of requirements on the 6/25/2020 Yes. Design Team Supplement #4 project. 179 6/22/2020 04A 04 72 00 04 72 00 calls for cast stone panels, but none are identified. Please confirm. 6/25/2020 No cast stone panels in this project. Design Team Supplement #4
New masonry openings in the gym state to provide a galvanized steel lintel. 05A to provide all loose lintels Please confirm if this is provided under the masonry bid package. Other lintel 180 6/22/2020 04A / 05A 6/23/2020 GBCO Supplement #4 references indicate "provided" with mason install only (Reference scope items #09 & 13). 181 6/22/2020 04A Please confirm that BP04A owns all AVB and cavity wall insulation. 6/24/2020 Confirmed. 04A owns all AVB and cavity wall insulation. GBCO Supplement #4
Incorrect detail referenced. Reference scope clarification sheets in Project Manual spec 00 93 16 for locations of expandable foam insulation. Found on multiple details, such as detail The proposal form says to provide expandable foam insulation as per detail 5/A- 1/540 and 1/541. Please note response to RFI 6/24/2020 GBCO Supplement #4 541. No foam insulation is indicated. Please clarify. 171. This scope of work is now part of bid package 09A and excluded from 04A.
182 6/22/2020 04A / 09A 5/A-541 The proposal form states to perform final cleaning of both new and existing and Final cleaning of all new and existing exterior masonry. No sealing of exterior masonry is sealing of exterior masonry in accordance with the specifications. Please clarify required. 183 6/22/2020 04A the extent of masonry cleaning required and provide what type of sealant and 6/25/2020 Design Team Supplement #4 where it is required.
The proposal form states to refer to Note #17 on drawing S-2 and provide Disregard this specific scope item as it does not apply to this project 184 6/22/2020 04A S-2 masonry wall reinforcing. Drawing S-2 was not provided. Please include S-2 or 6/27/2020 Design Team Supplement #4 clarify. Specification section 07 52 16 calls for insulation to be installed in adhesive at Yes, Gymnasium B175. 185 6/22/2020 07A 07 52 16 decks that exposed from below, are there any decks exposed from below? If so 6/26/2020 Design Team Supplement #4 please identify the areas. Drawing L-4B includes a note that says "alternate- plant with 500 plugs etc, 18” See planting schedule for plants and quantities. Disregard note about 186 6/22/2020 31A L-4B o.c.” – Is this for an alternate for the proposal form? I do not see it addressed. 6/26/2020 "alternate…." Design Team Supplement #4 Or please clarify intent. 187 6/22/2020 06A SS-3 Corian Cobalt is discontinued. Please provide an alternate color or specify 6/26/2020 Use Corian Laguna. Design Team Supplement #4 the price group we should use. The roof demo drawing (A023) shows two existing roof ladders that are being 07A to provide Removal and reinstallation of the existing metal roof ladders. 05A is to 188 6/23/2020 05A / 07A A023 removed and re-installed. Is this part of our scope of work? 6/23/2020 provide all NEW ladders GBCO Supplement #3
Please provide sizes for the signs listed on Logistics Plan Phase 1 page 1 of 8. Can Reference the sign schedule on page 1. Each sign was provided with a Colony ID # which relates back to a size. If Colony ID # was not provided, provide 36" in largest 189 6/23/2020 31A an allowance item be included to cover this cost? 6/23/2020 GBCO Supplement #3 dimension.
Per conversation with Tighe & Bond representative on 6/23/20, there is currently no known asbestos in the soil at the Mill Hill site. The spec has been provided should asbestos be found during the excavation. Proceed with pricing A/E Alternate #2 as 1,200 Tons of contaminated soil per Supplement #2. Proceed with pricing A/E Alternate #6 as 235 CY or 353 Tons of petroleum impacted soil. Additionally, Please provide unit pricing per Ton, based on 100 ton quantity, for asbestos soil removal and legal disposal based upon spec requirements. Reference Supplement #3 for a sheet to be filled out for unit price #24 for excavation and legal disposal of asbestos Referring to the remediation area sketch issue by Tighe & Bond in Supplement containing soil per specifications #1, it is unclear where this condition occurs. It is also unclear what scale this is $ /ton. drawn in as we cannot reference anything on the site. Both of these items are 190 6/23/2020 31A needed to assess how we deal with the overall site cut to fill. Please advise. 6/23/2020 Design Team Supplement #3 Based on supplement number 2 it is unclear on how bid alternate should be Reference supplement #3 for clarification. carried. Should it be carried in the base bid number? Should it be carried outside the based bid number? Is the alternate 1 pricing more or less a breakout 191 6/23/2020 31A 6/24/2020 Design Team Supplement #4 number? Should alternate 1B be taken would we credit alternate 1? Please clarify.
In regards to alternate 1B and the revised C-1 Plan. There is a note that states Base bid includes removal of the 295LF of transite piping and replacing with both 6" and 8" "alternate 1B - Remove 290 lf ex. transite pipe and install 295 lf new 8" pvc (SDR- PVC. The Alternate 1B is to upsize the 6" PVC to 8" PVC at the location you are referencing. 35) at same slope & location as existing. Maintain by-pass flow at all times per Relining of existing piping is also part of Alt 1B. See Bid Supplement #3 for more information. town sewer dept. requirements." Is this whole new line part of alternate 1B? Do 6/23/2020 Design Team Supplement #3 we still remove the transite pipe and install this line in the base bid? Please advise as to what the intent is. 192 6/23/2020 31A C-1 193 6/23/2020 08A Please provide glass make up for GL-23. 6/26/2020 GL-23 is listed in Section 088000, 3.12.D. Design Team Supplement #4 The food service drawing title page lists #FS-1.10.1, #FS-1.11.1 and #FS-1.12.1, Drawings listed are not part of the contract documents. 194 6/23/2020 11A but they were not included. Please provide them or clarify if they are not 6/26/2020 Design Team Supplement #4 acceptable. Item #2A Atlas Drop In is on the equipment list and plan but not in the written Item 2A is existing and it is part of item #2. 195 6/23/2020 11A 6/26/2020 Design Team Supplement #4 specifications. Is this unit in the contract? Item #14A, #15A, #26A, and #28 are all in contract in the written specifications Item #’s 14A, 15A, 26A, and 28 are all existing Items that are being reused in the 196 6/23/2020 11A but existing on the equipment list and plan. Are these units in contract? 6/26/2020 project. Design Team Supplement #4
Item #18C Faucet is in the written specifications but not on the equipment list or Item # 18C is part of the contract as shown in the specifications. 197 6/23/2020 11A 6/26/2020 Design Team Supplement #4 plan. Is this unit in contract? Correct. 07A to provide Garlock on the entire roof perimeter for the duration of the project. Can you please clarify the safety that is required for the roofing scope. Item 17 Reference supplement #4 for Garlock layout. All Garlock to be installed at the beginning of under the specific scope of work calls for the roofing contractor to maintain the project and maintained throughout the duration of the project. After removal of cables at temporary cable system, cut down when not needed and also to provide and additions, 07A to install additional Garlock. Garlock to be removed at the end of the project install garlock rails. Is this stating after the cable system is cut down we are to at the direction of the CM. Include 4 crane mobilizations in base bid as it pertains to the provide garlock rails at all roof areas for the duration of the project? Please temp rail system. 198 6/23/2020 07A advise. 6/23/2020 GBCO Supplement #3 BP 31A shall include a spring 2022 mobilization to restore and repave the area under the 199 6/23/2020 31A When will the basketball court area be repaved. 6/23/2020 existing portables once they are removed late fall/ early winter 2021. GBCO Supplement #3
200 6/23/2020 26A Is cyber liability insurance required? 6/24/2020 Yes GBCO Supplement #4 Substitution: Could Siemens Apogee be added to the list of acceptable manufacturers for Per Owner response dated 6/23/20 - Siemens Apogee is not an acceptable system. 201 6/24/2020 23A 230923 6/26/2020 Design Team Supplement #4 DDC controls listed on Section 230923-13? 202 6/24/2020 07A Are test cuts of the existing roof to be demolished acceptable prior to bids due? 6/26/2020 Yes. Design Team Supplement #4
All MEPs shall layout in a drawing and in the field any required openings in existing walls by the 1st week in construction of each phase. The demolition contractor shall make openings Who is responsible for opening & closing existing walls for any new piping, ductwork, etc.? in the existing walls, if the locations are not clearly identified that first week then the We are assuming the masons would own masonry walls, sheet rockers would own sheetrock associated MEP trade contractor shall be responsible for their own openings. Patching of walls, etc., but please confirm? walls/ openings shall be by BP 04A and BP 09A based on wall type. 203 6/24/2020 23A 6/27/2020 GBCO Supplement #4 Who owns cutting up any interior slabs for mechanical piping & ductwork for existing and/or Cut and removal of interior slabs by demo contractor 204 6/24/2020 23A new construction? We are assuming the concrete contractor, but please advise? 6/27/2020 GBCO Supplement #4
Who owns trenching, excavating, and backfilling for the underground mechanical (PLBG or BP 31A provides trenching and backfilling of underslab excavations. BP 23A to coordinate 205 6/24/2020 23A / 31A HVAC) piping, if applicable? We are assuming the site contractor, but please verify this is not 6/24/2020 any underground mechanicals with 31A and CM in advance of work. GBCO Supplement #4 on the mechanical contractor? Are there any associated CAD fees with signing over the release forms from the Architect to 206 6/24/2020 23A Design Team Supplement #4 start our 3D coordination? Please verify that all gas piping, valves, fittings & regulators will be furnished and installed BP 23A is inclusive of both plumbing and HVAC. It is up to the bidding contractor to manage 207 6/24/2020 23A by the plumbing contractor up to and including connection to HVAC mechanical equipment? 6/24/2020 any scope delegations within their bid package. GBCO Supplement #4
Please advise if Grooved Piping Systems (Victaulic, Anvil, etc.,) would be acceptable for all Yes. See specifications and refer to RFI #32. hydronic piping 2-1/2" and larger in lieu of welded systems? Additionally, please advise if 208 6/24/2020 23A ProPress Copper Systems (Viega, Nibco, etc.,) would be acceptable for hydronic piping 6/26/2020 Design Team Supplement #4 systems including condensate systems for piping 2" and smaller?
209 6/24/2020 23A Are there any liquidated damages associated with this project? If so, what are they and is 6/24/2020 Please refer to RFI 60 GBCO Supplement #4 there a cap? Please advise if a TABB certified Testing and Balancing subcontractor would be acceptable? Yes. 210 6/24/2020 23A TABB certification is extremely similar and as stringent as a NEBB and/or AABC certification. 6/25/2020 Design Team Supplement #4
Page 27 of 35 Philip R Smith Elementary School 7/1/2020 Exhibit G - Bid RFI Log Date Revised: July 1, 2020
Description Answer Date Answer Responsibility RFI No. Question Date Topic Drawing Number Issued Please verify that all Smoke Detectors, Smoke Dampers and Fire Dampers required for this Verified. Dampers are shown on Drawings. project are shown on the drawings? If not, please update drawings to show all required dampers and detectors so our Sheet Metal and Controls subs can account for any additional ones required other than the ones shown with their bids. Sheet Metal & Control subs will 23A 6/25/2020 Design Team Supplement #4 not account for any not shown, due to this being a life safety device that needs to be designed and shown on the drawings for accurate bidding and installation purposes.
211 6/24/2020 Please advise who owns the temporary heating equipment and who will furnish the Intent of scope item #57 is to provide 80 manhours in your bid for future temporary heating temporary ductwork for the temporary heat per HVAC specific scope of work item # 57? work. 212 6/24/2020 23A Please Advise if existing or permanent equipment is being used for temporary heat, if not 6/27/2020 GBCO Supplement #4 please advise who own temporary equipment. In addition who owns temporary fuel?
213 6/24/2020 23A Please advise if Ventrol can be added as an approved manufacturer for the DOAS Units? 6/25/2020 No. See spec section for acceptable manufacturers. Design Team Supplement #4
Please advise if Trane and/or Vulcan can be added as approved manufacturers for the Yes, provided it meets the specification. 214 6/24/2020 23A 6/25/2020 Design Team Supplement #4 Cabinet Unit Heaters and Unit Heaters? 215 6/24/2020 23A Please advise if Rittling and/or Vulcan can be added as approved manufactures for the 6/25/2020 See specs section for acceptable manufacturers. Design Team Supplement #4 FTR's? 216 6/24/2020 23A Please advise if TWA can be added as an approved manufacturer for the Radiant Ceiling 6/25/2020 See specs section for acceptable manufacturers. Design Team Supplement #4 Panels? Please advise if there is a reduced pressure backflow preventer that is existing to remain No. Refer to revised Dwgs P801 and P901 issued in ADDENDUM #1, 6/19/2020, for new 217 6/24/2020 23A that is being connected to for the incoming domestic water. 6/26/2020 backflow preventer requirements. Design Team Supplement #4
Bidder question #39 states bid package #08A owns all column covers at call outs #11 & #12 08A to provide aluminum column covers per Spec section 055813. on sheet A-103. Call out #11 is a fiberglass column and call out #12 clearly states aluminum 09A to provide all fiberglass column covers. Reference key note 11 on A103 Design Team 218 6/24/2020 08A / 09A A-103 column cover. Please re-clarify if bid package own the fiberglass column cover. Also there 6/26/2020 please provide spec for fiberglass column covers Design Team / GBCo Supplement #4 are no specifications for either products.
Confirmed. 07A to provide all PRE-FINISHED, ALUMINUM EDGE/FASCIA (.080 MIN. 219 6/24/2020 08A Please confirm the answer to RFI #64 refers to all of the fascia locations. 6/26/2020 GBCo Supplement #4 THICKNESS) w/ CLEAT The specified entrance door (500 Wide Style) doesn’t meet the Anti-Terrorism and blast Utilize series D500. See attached product data sheet 220 6/24/2020 08A requirements. Please 6/29/2020 Design Team Supplement #4 clarify what entrance system we should be providing. With reference to the transite pipe removal, the Asbestos section in doesn't include protocol It is anticipated that the transite pipe will be removed/abated following an Alternate Work for the removal of the asbestos Transite Pipe. Section 028216 it doesn't clarify for the Plan to be developed and submitted to the Connecticut Department of Health for approval exterior Transite pipe removal. Who is the project monitoring company that will be onsite. in accordance with the State of Connecticut regulations. The Alternate Work Plan will be developed and submitted by EnviroMed Services of Meriden, Connecticut who will also be providing asbestos project monitoring services. 221 6/24/2020 31A 28216 6/26/2020 Design Team Supplement #4
Page 28 of 35 Philip R Smith Elementary School 7/1/2020 Activity ID Activity Name Orig Start Finish Calendar Dur 2019 2020 2021 2022 A M J Jul A S O N D J F M A M J Jul A S O N D J F M A M J Jul A S O N D J F M Mill Hill Elementary School Design Preconstruction A1150 Advertise for Bidding 2 20-May-20 21-May-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Advertise for Bidding A1160 Bid Period 20 04-Jun-20 A 19-Jun-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Bid Period A1170 Scope Reviews - Priority Packages 2 26-Jun-20* 29-Jun-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Scope Reviews - Priority Packages A1140 Building Permit 15 30-Jun-20 21-Jul-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Building Permit A1180 GMP 1 Development - Priority Packages 5 30-Jun-20 07-Jul-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) GMP 1 Development - Priority Packages A1400 Scope Reviews - Balance of Packages 7 06-Jul-20* 14-Jul-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Scope Reviews - Balance of Packages A1190 GMP 1 Approval 1 08-Jul-20 08-Jul-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) GMP 1 Approval A1200 Contract Issuance 3 09-Jul-20 13-Jul-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Contract Issuance A1410 GMP 2 Development 5 15-Jul-20 21-Jul-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) GMP 2 Development A1420 GMP 2 Approval 1 22-Jul-20 22-Jul-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) GMP 2 Approval A3610 2nd Round of Contract Award 10 23-Jul-20 05-Aug-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) 2nd Round of Contract Award Procurement A2710 Steel Shop Drawings - Prep/ Submit 15 14-Jul-20 03-Aug-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Steel Shop Drawings - Prep/ Submit A2780 Rebar Shop Drawings - Prep/ Submit 10 14-Jul-20 27-Jul-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Rebar Shop Drawings - Prep/ Submit A3580 S/R/A Manhole Structure Shops 15 14-Jul-20 03-Aug-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) S/R/A Manhole Structure Shops A1270 Water Main Submittal 10 14-Jul-20 27-Jul-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Water Main Submittal A2790 RebarShop Drawings - Review/ Approve 10 28-Jul-20 10-Aug-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) RebarShop Drawings - Review/ Approve A2720 Steel Shop Drawings - Review/ Approve 10 04-Aug-20 17-Aug-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Steel Shop Drawings - Review/ Approve A3590 Manhole Fabrication/ Delivery 5 04-Aug-20 10-Aug-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Manhole Fabrication/ Delivery A2800 Rebar Shop Drawings - Fab/ Deliver 8 11-Aug-20 20-Aug-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Rebar Shop Drawings - Fab/ Deliver A2730 Steel Shop Drawings - Fab/ Deliver 20 18-Aug-20 15-Sep-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Steel Shop Drawings - Fab/ Deliver Construction A1210 Mobilization 2 14-Jul-20 15-Jul-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Mobilization A1280 Area B - Music/ Band Addition - Summary 179 14-Jul-20 29-Mar-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Area B - Music/ Band Addition - Summary A1240 Relocate Storage Portables 12 16-Jul-20 31-Jul-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Relocate Storage Portables A1260 Area A - Kindergarten Classroom Addition - Summary 170 06-Aug-20 08-Apr-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Area A - Kindergarten Classroom Addition - S A1370 Sitework Improvements 265 06-Aug-20 23-Aug-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Sitework Improvements A3560 School Start 2020 0 01-Sep-20* GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) School Start 2020 A1300 Area D - Main Office Addition 114 15-Mar-21 23-Aug-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Area D - Main Office Addition A1310 Area E - Stage Addition 96 15-Mar-21 28-Jul-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Area E - Stage Addition A1360 Renovate Area C at the Existing Building 50 09-Apr-21 18-Jun-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Renovate Area C at the Existing Bu A1350 Area I - 5th Grade Renovation 155 09-Apr-21 17-Nov-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Area I - 5th Gr A1320 Area G - Cooler/Freezer Addition 49 21-Jun-21 27-Aug-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Area G - Cooler/Freezer A A1590 Roof Replacement 25 21-Jun-21 26-Jul-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Roof Replacement A1340 Area H - Gym & Media Renovation 19 28-Jun-21 23-Jul-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Area H - Gym & Media Renova A3710 School Start 2021 0 31-Aug-21* GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) School Start 2021 A1380 Project Substantial Completion 0 17-Nov-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Project Substa Sitework
Finish Date: 17-Nov-21 Remaining Level of Effort Critical Milestones Data Date: 20-May-20 Actual Level of Effort Milestone Run Date: 23-Jun-20 08:07 Actual Work Mill Hill Elementary School Page 1 of 7 Remaining Work Mill Hill Elementary School Critical Remaining Work Summary Milestones
Page 29 of 35 Activity ID Activity Name Orig Start Finish Calendar Dur 2019 2020 2021 2022 A M J Jul A S O N D J F M A M J Jul A S O N D J F M A M J Jul A S O N D J F M A1220 Establish Sed. & Erosion Controls 5 16-Jul-20 22-Jul-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Establish Sed. & Erosion Controls A1230 Establish Perimeter Fence, Gates, and Signage 5 16-Jul-20 22-Jul-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Establish Perimeter Fence, Gates, and Signage A1250 Site Utilities Enabling and Relocation Phase 30 16-Jul-20 26-Aug-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Site Utilities Enabling and Relocation Phase A3600 Alternate #2 - Removal on Contaminated Soils 15 23-Jul-20 12-Aug-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Alternate #2 - Removal on Contaminated Soils A1610 Relocate 8" water main (fire line) - B - Music Addition 5 28-Jul-20 03-Aug-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Relocate 8" water main (fire line) - B - Music Addition A3700 Install Temp Gas Line - Over Roof - BP 23A 5 06-Aug-20 12-Aug-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Install Temp Gas Line - Over Roof - BP 23A A1940 Courtyard Storm piping to temo structure - A - Kindergarten Addition3 11-Aug-20 13-Aug-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Courtyard Storm piping to temo structure - A - Kindergarten Addition A3530 Alternate #1 / Saniary MH #2 10 11-Aug-20 24-Aug-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Alternate #1 / Saniary MH #2 A1390 Establish Laydown Areas and Trade Parking 5 13-Aug-20 19-Aug-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Establish Laydown Areas and Trade Parking A2910 Install Temp Gas Line - SCG - B - Music Addition 5 13-Aug-20 19-Aug-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Install Temp Gas Line - SCG - B - Music Addition A1580 Sanitary MH #3 & piping south from MH #3 - A - Kindergarten Addition7 25-Aug-20 02-Sep-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Sanitary MH #3 & piping south from MH #3 - A - Kindergarten Addition A3540 Patching Sidewalks / Parking Lot 1 25-Aug-20 25-Aug-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Patching Sidewalks / Parking Lot A3570 CM Trailer Delivery / Setup 5 25-Aug-20 31-Aug-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) CM Trailer Delivery / Setup A1620 Revise bus turnaround - B - Music Addition 3 27-Aug-20 31-Aug-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Revise bus turnaround - B - Music Addition A2690 Storm Detention System 15 24-Dec-20 15-Jan-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Storm Detention System A3670 North West Parking Lot Drainage 10 28-Jun-21* 12-Jul-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) North West Parking Lot Drainage A3680 North West Parking Site Finishes 15 13-Jul-21 02-Aug-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) North West Parking Site Finis A3690 East Parking Site Finishes 15 03-Aug-21 23-Aug-21* GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) East Parking Site Finishes Area B - Music Addition A1440 Temp wall music room #12 5 14-Jul-20 20-Jul-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Temp wall music room #12 A1950 Excavation (Rock) 15 04-Aug-20 24-Aug-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Excavation (Rock) A1960 Foundation 15 21-Aug-20 11-Sep-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Foundation A1970 Underslab MEP 8 14-Sep-20 23-Sep-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Underslab MEP A1980 SOG 5 24-Sep-20 30-Sep-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) SOG A1990 Structural Steel Erect & Detail 12 01-Oct-20 16-Oct-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Structural Steel Erect & Detail A2000 Roof Parapet framing 10 19-Oct-20 30-Oct-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Roof Parapet framing A2010 MEP hangers 5 19-Oct-20 23-Oct-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) MEP hangers A2020 Roof 10 02-Nov-20 16-Nov-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Roof A2030 CFMF & Sheathing 15 02-Nov-20 23-Nov-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) CFMF & Sheathing A2070 Priority Walls 4 02-Nov-20 05-Nov-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Priority Walls A2080 MEP OH Rough 20 06-Nov-20 08-Dec-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) MEP OH Rough A2090 Frame Walls 12 06-Nov-20 24-Nov-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Frame Walls A2040 AVB/ Insulation/ Brick Veneer 20 24-Nov-20 23-Dec-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) AVB/ Insulation/ Brick Veneer A2750 Window Temp Protection/ Construction Water Resistant 10 24-Nov-20 09-Dec-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Window Temp Protection/ Construction Water Resistant A2110 In Wall MEP's Bathroom 12 25-Nov-20 14-Dec-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) In Wall MEP's Bathroom A2120 In Wall Classrooms 5 25-Nov-20 03-Dec-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) In Wall Classrooms A2130 In Wall Inspection 1 04-Dec-20 04-Dec-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) In Wall Inspection A2150 Drywall & Tape 15 10-Dec-20 31-Dec-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Drywall & Tape A2140 In Wall Inspection Bathroom 1 15-Dec-20 15-Dec-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) In Wall Inspection Bathroom A2050 Storefront 10 24-Dec-20 08-Jan-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Storefront A2160 Ready for Paint Prime 1 04-Jan-21 04-Jan-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Ready for Paint Prime
Finish Date: 17-Nov-21 Remaining Level of Effort Critical Milestones Data Date: 20-May-20 Actual Level of Effort Milestone Run Date: 23-Jun-20 08:07 Actual Work Mill Hill Elementary School Page 2 of 7 Remaining Work Mill Hill Elementary School Critical Remaining Work Summary Milestones
Page 30 of 35 Activity ID Activity Name Orig Start Finish Calendar Dur 2019 2020 2021 2022 A M J Jul A S O N D J F M A M J Jul A S O N D J F M A M J Jul A S O N D J F M A2170 Prime Paint 1st Coat 5 05-Jan-21 11-Jan-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Prime Paint 1st Coat A2060 Metal Panel/ Roof Coping 7 11-Jan-21 19-Jan-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Metal Panel/ Roof Coping A2180 Ceiling Grid 7 12-Jan-21 20-Jan-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Ceiling Grid A2190 MEP Drops 12 19-Jan-21 03-Feb-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) MEP Drops A2200 Above Ceiling Inspection 1 04-Feb-21 04-Feb-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Above Ceiling Inspection A2210 Close up ceilings 5 05-Feb-21 11-Feb-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Close up ceilings A2220 Millwork 10 12-Feb-21 25-Feb-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Millwork A2230 Flooring 10 19-Feb-21 04-Mar-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Flooring A2240 Final Paint 5 05-Mar-21 11-Mar-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Final Paint A2250 Classroom Accessories (Markerboards, etc.) 5 12-Mar-21 18-Mar-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Classroom Accessories (Markerboards, etc.) A2260 Bathroom Fixtures/ Device out walls 5 12-Mar-21 18-Mar-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Bathroom Fixtures/ Device out walls A2270 Punchlist 5 19-Mar-21 25-Mar-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Punchlist A2280 Life Safety Inspections 1 26-Mar-21 26-Mar-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Life Safety Inspections A2290 Substantial Completions 1 29-Mar-21 29-Mar-21* GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Substantial Completions Area A - Kindergarten New Addition A1430 Temp wall 2nd Grade Room #14 5 06-Aug-20 12-Aug-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Temp wall 2nd Grade Room #14 A1600 Temp wall Kendergarten room #2 10 13-Aug-20 26-Aug-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Temp wall Kendergarten room #2 A1630 Excavation 15 14-Aug-20 03-Sep-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Excavation A1640 Foundation 20 25-Aug-20 22-Sep-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Foundation A1650 Underslab MEP 5 23-Sep-20 29-Sep-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Underslab MEP A1660 SOG 5 30-Sep-20 06-Oct-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) SOG A1670 Structural Steel Erection & Detail 18 12-Oct-20 04-Nov-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Structural Steel Erection & Detail A1680 Roof Parapet Framing 10 05-Nov-20 19-Nov-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Roof Parapet Framing A1690 MEP Hangers 5 05-Nov-20 12-Nov-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) MEP Hangers A1740 Priority Walls 4 13-Nov-20 18-Nov-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Priority Walls A1750 MEP OH Rough 23 13-Nov-20 17-Dec-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) MEP OH Rough A1700 Roof 10 20-Nov-20 07-Dec-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Roof A1710 CFMF & Sheathing 15 20-Nov-20 14-Dec-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) CFMF & Sheathing A2760 CFMF - Courtyard Side 4 20-Nov-20 25-Nov-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) CFMF - Courtyard Side A2770 AVB/ Insulation/ Brick Veneer - Courtyard Side 10 30-Nov-20 11-Dec-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) AVB/ Insulation/ Brick Veneer - Courtyard Side A1720 AVB/ Insulation/ Brick Veneer 25 15-Dec-20 20-Jan-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) AVB/ Insulation/ Brick Veneer A1760 Frame Walls 12 15-Dec-20 31-Dec-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Frame Walls A2740 Window Temp Protection/ Construction Water Resistant 10 15-Dec-20 29-Dec-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Window Temp Protection/ Construction Water Resistant A1770 In Wall MEPs 10 22-Dec-20 06-Jan-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) In Wall MEPs A1780 In Wall inspection 1 07-Jan-21 07-Jan-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) In Wall inspection A1790 Drywall & Tape 15 08-Jan-21 28-Jan-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Drywall & Tape A2700 Weather Tight Milestone 0 20-Jan-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Weather Tight Milestone A1730 Storefront 10 21-Jan-21 03-Feb-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Storefront A1800 Ready for Paint Prime 0 29-Jan-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Ready for Paint Prime A1810 Prime Paint 1st Coat 5 29-Jan-21 04-Feb-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Prime Paint 1st Coat A1820 Ceiling Grid 7 03-Feb-21 11-Feb-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Ceiling Grid
Finish Date: 17-Nov-21 Remaining Level of Effort Critical Milestones Data Date: 20-May-20 Actual Level of Effort Milestone Run Date: 23-Jun-20 08:07 Actual Work Mill Hill Elementary School Page 3 of 7 Remaining Work Mill Hill Elementary School Critical Remaining Work Summary Milestones
Page 31 of 35 Activity ID Activity Name Orig Start Finish Calendar Dur 2019 2020 2021 2022 A M J Jul A S O N D J F M A M J Jul A S O N D J F M A M J Jul A S O N D J F M A1830 MEP Drops 12 09-Feb-21 24-Feb-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) MEP Drops A1840 Above Ceiling Inspection 1 25-Feb-21 25-Feb-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Above Ceiling Inspection A1850 Close up ceilings 5 26-Feb-21 04-Mar-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Close up ceilings A1860 Millwork 10 03-Mar-21 16-Mar-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Millwork A1870 Flooring 13 10-Mar-21 26-Mar-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Flooring A1880 Final Paint 5 24-Mar-21 30-Mar-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Final Paint A1890 Classroom Accessories (Markerboards, etc.) 5 31-Mar-21 06-Apr-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Classroom Accessories (Markerboards, etc.) A1900 Bathroom Fixtures/ Device out walls 5 31-Mar-21 06-Apr-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Bathroom Fixtures/ Device out walls A1910 Punchlist 5 07-Apr-21 13-Apr-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Punchlist A1920 Life Safety Inspections 1 07-Apr-21 07-Apr-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Life Safety Inspections A1930 Substantial Completion 1 08-Apr-21 08-Apr-21* GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Substantial Completion Area D - Administration Offices Addition A1450 Excavation 5 15-Mar-21* 19-Mar-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Excavation A2300 Foundation 12 22-Mar-21 06-Apr-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Foundation A2310 Underslab MEP (Electrical Only) 2 07-Apr-21 08-Apr-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Underslab MEP (Electrical Only) A2320 SOG 3 09-Apr-21 13-Apr-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) SOG A2330 Structural Steel Erect & Detail 10 14-Apr-21 27-Apr-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Structural Steel Erect & Detail A2340 Roof Parapet Framing 5 28-Apr-21 04-May-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Roof Parapet Framing A2350 Roof 5 05-May-21 11-May-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Roof A2360 CFMF & Sheathing 10 12-May-21 25-May-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) CFMF & Sheathing A2370 AVB 10 26-May-21 09-Jun-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) AVB A2380 Curtainwall/ Storefront 12 10-Jun-21 25-Jun-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Curtainwall/ Storefront A2390 Weather Tight Milestone 0 25-Jun-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Weather Tight Milestone A2400 Metal Panel/ Roof Coping 10 28-Jun-21 12-Jul-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Metal Panel/ Roof Coping Renovation - 6 Day Work Week A1470 Demo / Abate 12 09-Apr-21* 22-Apr-21 6 DAY WITH HOLIDAYS Demo / Abate A1510 Build Temporary Separation Wall 5 09-Apr-21 14-Apr-21 6 DAY WITH HOLIDAYS Build Temporary Separation Wall A1480 Cut slab for new U/G Plumbing 5 23-Apr-21 28-Apr-21 6 DAY WITH HOLIDAYS Cut slab for new U/G Plumbing A2410 Underslab Plumbing 5 29-Apr-21 04-May-21 6 DAY WITH HOLIDAYS Underslab Plumbing A2420 New SOG 2 05-May-21 06-May-21 6 DAY WITH HOLIDAYS New SOG Fit Out - 6 Day Work Week A2430 Layout Walls 2 07-May-21 08-May-21 6 DAY WITH HOLIDAYS Layout Walls A2440 MEP OH Rough 12 10-May-21 22-May-21 6 DAY WITH HOLIDAYS MEP OH Rough A2460 In Wall MEPs Bathroom/Nurses 5 13-May-21 18-May-21 6 DAY WITH HOLIDAYS In Wall MEPs Bathroom/Nurses A2450 Frame Walls 7 15-May-21 22-May-21 6 DAY WITH HOLIDAYS Frame Walls A2470 In Wall Offices 3 24-May-21 26-May-21 6 DAY WITH HOLIDAYS In Wall Offices A2480 In Wall inspections 1 27-May-21 27-May-21 6 DAY WITH HOLIDAYS In Wall inspections A2490 In Wall Inspection Bathroom 1 28-May-21 28-May-21 6 DAY WITH HOLIDAYS In Wall Inspection Bathroom A2500 Drywall & Tape 10 25-Jun-21 07-Jul-21 6 DAY WITH HOLIDAYS Drywall & Tape A2510 Ready for Paint Prime 0 07-Jul-21 6 DAY WITH HOLIDAYS Ready for Paint Prime
Finish Date: 17-Nov-21 Remaining Level of Effort Critical Milestones Data Date: 20-May-20 Actual Level of Effort Milestone Run Date: 23-Jun-20 08:07 Actual Work Mill Hill Elementary School Page 4 of 7 Remaining Work Mill Hill Elementary School Critical Remaining Work Summary Milestones
Page 32 of 35 Activity ID Activity Name Orig Start Finish Calendar Dur 2019 2020 2021 2022 A M J Jul A S O N D J F M A M J Jul A S O N D J F M A M J Jul A S O N D J F M A2520 Prime Paint 1st Coat 3 07-Jul-21 10-Jul-21 6 DAY WITH HOLIDAYS Prime Paint 1st Coat A2530 Ceiling Grid 4 10-Jul-21 15-Jul-21 6 DAY WITH HOLIDAYS Ceiling Grid A2540 MEP Drops 8 15-Jul-21 24-Jul-21 6 DAY WITH HOLIDAYS MEP Drops A2550 Above Ceiling Inspection 1 24-Jul-21 26-Jul-21 6 DAY WITH HOLIDAYS Above Ceiling Inspection A2560 Close up Ceilings 4 26-Jul-21 30-Jul-21 6 DAY WITH HOLIDAYS Close up Ceilings A2570 Millwork 5 30-Jul-21 05-Aug-21 6 DAY WITH HOLIDAYS Millwork A2600 Bathroom Fixtures/ Device out walls 5 03-Aug-21 09-Aug-21 6 DAY WITH HOLIDAYS Bathroom Fixtures/ Device o A2580 Flooring 5 05-Aug-21 11-Aug-21 6 DAY WITH HOLIDAYS Flooring A2590 Final Paint 3 11-Aug-21 14-Aug-21 6 DAY WITH HOLIDAYS Final Paint A2610 Punchlist 5 14-Aug-21 20-Aug-21 6 DAY WITH HOLIDAYS Punchlist A2620 Life Safety Inspections 1 20-Aug-21 21-Aug-21 6 DAY WITH HOLIDAYS Life Safety Inspections A2630 Substantial Completion - Area D 1 21-Aug-21 23-Aug-21* 6 DAY WITH HOLIDAYS Substantial Completion - A Area C - 3rd + 4th Grade Renovations A2860 Demo Ceiling 5 09-Apr-21 15-Apr-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Demo Ceiling A1490 MEP OH Rough In 15 16-Apr-21 06-May-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) MEP OH Rough In A2820 Paint 5 07-May-21 13-May-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Paint A2100 Ceiling Grid 5 14-May-21 20-May-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Ceiling Grid A2810 New Security Door Frames (Remove Old Door Frames/ Modify Framing)12 21-May-21 08-Jun-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) New Security Door Frames (Remov A2830 MEP Drops 12 21-May-21 08-Jun-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) MEP Drops A2840 Above Ceiling Inspection 1 09-Jun-21 09-Jun-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Above Ceiling Inspection A2850 Miscellaneous Accessories - Area C 7 10-Jun-21 18-Jun-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Miscellaneous Accessories - Area C A3620 Punchlist - Area C 7 21-Jun-21 29-Jun-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Punchlist - Area C Area E - Stage Extension A2930 Excavation 5 15-Mar-21* 19-Mar-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Excavation A2940 Foundation 12 22-Mar-21 06-Apr-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Foundation A2950 Underslab MEP (Electrical Only) 2 07-Apr-21 08-Apr-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Underslab MEP (Electrical Only) A2960 SOG 3 09-Apr-21 13-Apr-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) SOG A2890 Build Temp Rated Wall 5 12-Apr-21* 16-Apr-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Build Temp Rated Wall A2900 Demo Exterior Wall 5 14-Apr-21 20-Apr-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Demo Exterior Wall A2970 Structural Steel Erect & Detail 5 21-Apr-21 27-Apr-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Structural Steel Erect & Detail A1500 CFMF / Sheathing 5 28-Apr-21 04-May-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) CFMF / Sheathing A3720 Brick Veneer 10 05-May-21 18-May-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Brick Veneer A2980 Roof 5 19-May-21 25-May-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Roof A2870 Gym Storage Room 5 26-May-21 02-Jun-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Gym Storage Room A2990 Set RTU + Connect 5 26-May-21 02-Jun-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Set RTU + Connect A2880 ADA Stage Ramp 5 03-Jun-21 09-Jun-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) ADA Stage Ramp A2920 Stage Flooring 12 21-Jun-21* 07-Jul-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Stage Flooring A3730 Stage Fitout 10 08-Jul-21* 21-Jul-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Stage Fitout A3630 Area E Punchlist 5 22-Jul-21* 28-Jul-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Area E Punchlist Area F - 1st + 2nd Grade Renovations A3000 Demo Ceiling 5 28-Dec-20* 04-Jan-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Demo Ceiling
Finish Date: 17-Nov-21 Remaining Level of Effort Critical Milestones Data Date: 20-May-20 Actual Level of Effort Milestone Run Date: 23-Jun-20 08:07 Actual Work Mill Hill Elementary School Page 5 of 7 Remaining Work Mill Hill Elementary School Critical Remaining Work Summary Milestones
Page 33 of 35 Activity ID Activity Name Orig Start Finish Calendar Dur 2019 2020 2021 2022 A M J Jul A S O N D J F M A M J Jul A S O N D J F M A M J Jul A S O N D J F M A3190 Modify Sprinkler Heads 2 31-Dec-20 04-Jan-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Modify Sprinkler Heads A3180 Heating Piping - School Break/ Weekend Work 5 05-Jan-21 11-Jan-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Heating Piping - School Break/ Weekend Work A3010 MEP OH Rough In - School Break/ Weekend Work 12 09-Apr-21* 26-Apr-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) MEP OH Rough In - School Break/ Weeke A3020 Paint 4 21-Jun-21* 24-Jun-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Paint A3030 Ceiling Grid 5 25-Jun-21 01-Jul-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Ceiling Grid A3040 New Security Door Frames (Remove Old Door Frames/ Modify Framing)10 02-Jul-21 16-Jul-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) New Security Door Frames (Re A3050 MEP Drops 10 02-Jul-21 16-Jul-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) MEP Drops A3060 Above Ceiling Inspection 1 19-Jul-21 19-Jul-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Above Ceiling Inspection A3070 Miscellaneous Accessories 7 20-Jul-21 28-Jul-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Miscellaneous Accessories Area G Cooler/ Freezer Addition - 6 Day Work Week A3120 Build Temp Rated Wall 2 12-Apr-21* 13-Apr-21 6 DAY WITH HOLIDAYS Build Temp Rated Wall A3080 Excavation 4 21-Jun-21* 24-Jun-21 6 DAY WITH HOLIDAYS Excavation A3090 Foundation 5 25-Jun-21 30-Jun-21 6 DAY WITH HOLIDAYS Foundation A3100 Underslab MEP (Electrical Only) 2 01-Jul-21 02-Jul-21 6 DAY WITH HOLIDAYS Underslab MEP (Electrical Only) A3450 Concrete - Up to Strength 3 01-Jul-21 03-Jul-21 6 DAY WITH HOLIDAYS Concrete - Up to Strength A3110 SOG 3 03-Jul-21 06-Jul-21 6 DAY WITH HOLIDAYS SOG A3140 Structural Steel Erect & Detail 4 07-Jul-21 10-Jul-21 6 DAY WITH HOLIDAYS Structural Steel Erect & Detail A3130 CFMF 6 12-Jul-21 17-Jul-21 6 DAY WITH HOLIDAYS CFMF A3150 Demo Exterior Wall 5 19-Jul-21 23-Jul-21 6 DAY WITH HOLIDAYS Demo Exterior Wall A3160 Roof 5 19-Jul-21 23-Jul-21 6 DAY WITH HOLIDAYS Roof A3440 AVB/ Brick Veneer 10 24-Jul-21 04-Aug-21 6 DAY WITH HOLIDAYS AVB/ Brick Veneer A1520 Install Cooler 5 05-Aug-21 10-Aug-21 6 DAY WITH HOLIDAYS Install Cooler A3170 Install Freezer 5 11-Aug-21 16-Aug-21 6 DAY WITH HOLIDAYS Install Freezer Cafeteria Renovation - 6 Day Work Week A1530 Demo Existing Floor 5 26-Jun-21* 01-Jul-21 6 DAY WITH HOLIDAYS Demo Existing Floor A3470 Demo Existing Ceiling MEP's 5 02-Jul-21 07-Jul-21 6 DAY WITH HOLIDAYS Demo Existing Ceiling MEP's A3480 New Exposed MEP's 15 08-Jul-21 24-Jul-21 6 DAY WITH HOLIDAYS New Exposed MEP's A3490 Paint 5 26-Jul-21 30-Jul-21 6 DAY WITH HOLIDAYS Paint A3460 New Floor 12 31-Jul-21 13-Aug-21 6 DAY WITH HOLIDAYS New Floor Kitchen/ Bathroom Renovation - 6 Day Work Week A1570 Demo / Abatement 5 21-Jun-21 25-Jun-21 6 DAY WITH HOLIDAYS Demo / Abatement A1540 Demo Slab 3 26-Jun-21 29-Jun-21 6 DAY WITH HOLIDAYS Demo Slab A3300 Underslab MEP + Backfill 5 30-Jun-21 05-Jul-21 6 DAY WITH HOLIDAYS Underslab MEP + Backfill A3310 New SOG 2 06-Jul-21 07-Jul-21 6 DAY WITH HOLIDAYS New SOG A3320 Framing 3 08-Jul-21 10-Jul-21 6 DAY WITH HOLIDAYS Framing A3380 OH MEP Rough 12 08-Jul-21 21-Jul-21 6 DAY WITH HOLIDAYS OH MEP Rough A3390 Kitchen Exhaust 5 08-Jul-21 13-Jul-21 6 DAY WITH HOLIDAYS Kitchen Exhaust A3330 In Wall MEP 7 12-Jul-21 19-Jul-21 6 DAY WITH HOLIDAYS In Wall MEP A3340 Drywall + Tape/ Sand/ Finish 5 20-Jul-21 24-Jul-21 6 DAY WITH HOLIDAYS Drywall + Tape/ Sand/ Finish A3400 Prime Paint 2 26-Jul-21 27-Jul-21 6 DAY WITH HOLIDAYS Prime Paint
Finish Date: 17-Nov-21 Remaining Level of Effort Critical Milestones Data Date: 20-May-20 Actual Level of Effort Milestone Run Date: 23-Jun-20 08:07 Actual Work Mill Hill Elementary School Page 6 of 7 Remaining Work Mill Hill Elementary School Critical Remaining Work Summary Milestones
Page 34 of 35 Activity ID Activity Name Orig Start Finish Calendar Dur 2019 2020 2021 2022 A M J Jul A S O N D J F M A M J Jul A S O N D J F M A M J Jul A S O N D J F M A3360 Wall Protection 2 28-Jul-21 29-Jul-21 6 DAY WITH HOLIDAYS Wall Protection A3410 Ceiling Grid 2 28-Jul-21 29-Jul-21 6 DAY WITH HOLIDAYS Ceiling Grid A3420 MEP Drops 5 30-Jul-21 04-Aug-21 6 DAY WITH HOLIDAYS MEP Drops A3430 Ceiling Tile 2 05-Aug-21 06-Aug-21 6 DAY WITH HOLIDAYS Ceiling Tile A3350 Quarry Tile 4 07-Aug-21 11-Aug-21 6 DAY WITH HOLIDAYS Quarry Tile A3370 Set Kitchen Equipment + Final Connections 10 12-Aug-21 23-Aug-21 6 DAY WITH HOLIDAYS Set Kitchen Equipment + F A3660 Punchlist Kitchen 5 24-Aug-21 28-Aug-21 6 DAY WITH HOLIDAYS Punchlist Kitchen Boiler Room Renovation A1550 Boiler Room Revisions Phase 1 53 03-Aug-20* 15-Oct-20 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Boiler Room Revisions Phase 1 A3500 Boiler Room Revisions Phase 2 69 14-May-21* 20-Aug-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Boiler Room Revisions Pha Area H - Gym + Media Renovation - 6 Day Work Week A1560 Demo MEP / Make Safe 4 26-Jun-21 30-Jun-21 6 DAY WITH HOLIDAYS Demo MEP / Make Safe A2650 Install New Ductwork 7 01-Jul-21 08-Jul-21 6 DAY WITH HOLIDAYS Install New Ductwork A2660 Install New Sprinkler 5 01-Jul-21 06-Jul-21 6 DAY WITH HOLIDAYS Install New Sprinkler A2670 Install New Light Fixtures 4 01-Jul-21 05-Jul-21 6 DAY WITH HOLIDAYS Install New Light Fixtures A3510 Sand Wood Floor 5 07-Jul-21 13-Jul-21 6 DAY WITH HOLIDAYS Sand Wood Floor A3520 Finish Wood Floor 10 13-Jul-21 24-Jul-21 6 DAY WITH HOLIDAYS Finish Wood Floor A3640 ARea H Punchlist 5 24-Jul-21 30-Jul-21 6 DAY WITH HOLIDAYS ARea H Punchlist Area I - 5th Grade Renovation A3200 Demo Ceiling - School Break/ Weekend Work 5 09-Apr-21* 15-Apr-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Demo Ceiling - School Break/ Weekend Work A3210 Modify Sprinkler Heads - School Break/ Weekend Work 2 14-Apr-21 15-Apr-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Modify Sprinkler Heads - School Break/ We A3220 Heating Piping 5 16-Apr-21 22-Apr-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Heating Piping A3230 MEP OH Rough In 12 01-Sep-21* 17-Sep-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) MEP OH Rough In A3240 Paint 4 20-Sep-21* 23-Sep-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Paint A3250 Ceiling Grid 5 24-Sep-21 30-Sep-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Ceiling Grid A3260 New Security Door Frames (Remove Old Door Frames/ Modify Framing)10 01-Oct-21 14-Oct-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) New Security Door A3270 MEP Drops 10 01-Oct-21 14-Oct-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) MEP Drops A3280 Above Ceiling Inspection 1 15-Oct-21 15-Oct-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Above Ceiling Inspe A3290 Miscellaneous Accessories 7 18-Oct-21 26-Oct-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Miscellaneous Acc A3650 Punchlist - Area I 15 27-Oct-21 17-Nov-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Punchlist - Area I Roofing A1460 Re-Roofing Existing Building 15 21-Jun-21* 12-Jul-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Re-Roofing Existing Building A2640 Roof Fascia detailing 10 13-Jul-21 26-Jul-21 GBCO 5d Week w/ Holidays (DEFAULT GLOBAL CALENDAR) Roof Fascia detailing
Finish Date: 17-Nov-21 Remaining Level of Effort Critical Milestones Data Date: 20-May-20 Actual Level of Effort Milestone Run Date: 23-Jun-20 08:07 Actual Work Mill Hill Elementary School Page 7 of 7 Remaining Work Mill Hill Elementary School Critical Remaining Work Summary Milestones
Page 35 of 35 July 1, 2020
Town of Fairfield Purchasing Department Sullivan Independence Hall, 1st Floor 725 Old Post Road Fairfield, CT 06824
Attn: Mr. Gerald Foley-Purchasing Director
Re: Abatement & Demolition Mill Hill Elementary School State Project # 051-0149 EA Fairfield, CT-Revision 2 – 7/1/2020
Dear Mr. Schweitzer,
Bestech proposes to perform the following work at the above referenced location:
Perform all work delineated on Drawings HM-1, 2 & 4 and specifications prepared by Wood & Curran and Enviromed. Remove and dispose of all building components identified on Drawings A020 and A021 notes 1 thru 40. Remove and dispose of all MEP components cut, capped and dropped by others. Sawcut and remove slabs as delineated on Drawing A030. Excavation, backfilling and new concrete by others.
Price: $786,510.00 Add Alternate # 5 – (+) $18,000.00
Owners Add Alternate – Provide 100% Payment & Performance Bonds (+) $15,224.00
Exclusions:
Shoring per addendum (done by BP 05A). Removal and disposal of any roofing materials delineated on Drawings A023 & HM-3. Site Demolition Installation of weather and security protection (safety protection is ours) where exterior components are removed. Patching, infilling, toothing, refinishing and reinstallations. Removal of any PCB containing paint for penetrations.
All work will be performed within federal, state and local regulations by fully trained, licensed and insured personnel. Disposal to DEEP/EPA approved facilities. Pricing includes any premium time necessary to maintain the schedule and multiple mobilizations. Work will be performed in accordance with the terms and conditions included in State Contract 16PSX0110.
Very truly yours, Robert E. Sullivan Jr. Robert E. Sullivan Jr. Estimator
25 Pinney Street, Ellington, CT 06029-3812 860-896-1000 CT & Western MA Toll Free 800-956-5559 Fax 860-871-5982 “Affirmative Action/Equal Opportunity Employer”
CONTRACT 16PSX0110
Between
THE STATE OF CONNECTICUT
Acting by its
DEPARTMENT OF ADMINISTRATIVE SERVICES
AND
Bestech, Inc. of Connecticut
ASBESTOS, LEAD, MOLD AND OTHER HAZARDOUS MATERIALS ABATEMENT AND REMOVAL SERVICES FOR THE CT DEPARTMENT OF ADMINISTRATIVE SERVICES, ALL USING STATE AGENCIES AND POLITICAL SUB-DIVISIONS OF THE STATE.
Contract # 16PSX0110 Contract Document RFP-50 Rev. 11/18/16 Prev. Rev. 8/16/16
Contract Table of Contents
1. Definitions 38. Headings 2. Term of Contract; Contract Extension 39. Number and Gender 3. Description of Goods and Services 40. Parties 4. Price Schedule, Payment Terms and Billing, and 41. Contractor Changes Price Adjustments 42. Further Assurances 43. Audit and Inspection of Plants, Places of 5. Rejected Items; Abandonment Business and Records 6. Order and Delivery 44. Background Checks 7. Contract Amendments 45. Continued Performance 8. Assignment 46. Working and Labor Synergies 9. Termination 47. Contractor Responsibility 10. Cost Modifications 48. Severability 11. Breach 49. Confidential Information 12. Waiver 50. References to Statutes, Public Acts, Regulations, 13. Open Market Purchases Codes and Executive Orders 14. Purchase Orders 51. Cross-Default 15. Indemnification 52. Disclosure of Records 16. Forum and Choice of Law 53. Summary of State Ethics Laws 17. Contractor Guaranties 54. Sovereign Immunity 18. Implied Warranties 55. Time of the Essence 19. Goods, Standards and Appurtenances 20. Delivery 56. Certification as Small Contractor or Minority 21. Goods Inspection Business Enterprise 22. Emergency Standby for Goods and/or Services 57. Campaign Contribution Restriction 23. Setoff 58. Health Insurance Portability and Accountability 24. Force Majeure Act of 1996 25. Advertising 59. Protection of Confidential Information 26. Americans With Disabilities Act 60. Antitrust 27. Representations and Warranties 61. Audit Requirements for Recipients of State 28. Representations and Warranties Concerning Financial Assistance Motor Vehicles EXHIBIT A - Description of Goods & Services and 29. Disclosure of Contractor Parties Litigation Additional Terms & Conditions 30. Entirety of Contract EXHIBIT B - Price Schedule 31. Exhibits EXHIBIT C - Notice to Executive Branch State 32. Executive Orders Contractors and Prospective State Contractors of 33. Non-Discrimination Campaign Contribution and Solicitation Limitations 34. Tangible Personal Property 35. Whistleblowing Attachments A-1 through A-6 36. Notice Hazardous Material(s) Service Requirements 37. Insurance
Page 2 of 29
Contract # 16PSX0110 Contract Document RFP-50 Rev. 11/18/16 Prev. Rev. 8/16/16
This Contract (the “Contract”) is made as of the Effective Date by and between, Bestech, Inc. of Connecticut (the “Contractor,”) with a principal place of business at 25 Pinney Street Ellington, CT 06029, acting James Newbury, its President and the State of Connecticut, Department of Administrative Services (“DAS”), with a principal place of business at 450 Columbus Boulevard, Hartford, Connecticut 06103, acting by Paul Greco, its Contract Specialist, in accordance with Sections 4a-2 and 4a-51 of the Connecticut General Statutes.
Now therefore, in consideration of these presents, and for other good and valuable consideration, the receipt and sufficiency of which the parties acknowledge, the Contractor and the State agree as follows:
1. Definitions. Unless otherwise indicated, the following terms shall have the following corresponding definitions:
(a) Claims: All actions, suits, claims, demands, investigations and proceedings of any kind, open, pending or threatened, whether mature, unmatured, contingent, known or unknown, at law or in equity, in any forum.
(b) Client Agency: Any department, commission, board, bureau, agency, institution, public authority, office, council, association, instrumentality or political subdivision of the State of Connecticut, as applicable, who is authorized and chooses to make purchases under, and pursuant to the terms and conditions of, this Contract.
(c) Confidential Information: This shall mean any name, number or other information that may be used, alone or in conjunction with any other information, to identify a specific individual including, but not limited to, such individual's name, date of birth, mother's maiden name, motor vehicle operator's license number, Social Security number, employee identification number, employer or taxpayer identification number, alien registration number, government passport number, health insurance identification number, demand deposit account number, savings account number, credit card number, debit card number or unique biometric data such as fingerprint, voice print, retina or iris image, or other unique physical representation. Without limiting the foregoing, Confidential Information shall also include any information that the Client Agency or DAS classifies as “confidential” or “restricted.” Confidential Information shall not include information that may be lawfully obtained from publicly available sources or from federal, state, or local government records which are lawfully made available to the general public.
(d) Confidential Information Breach: This shall mean, generally, an instance where an unauthorized person or entity accesses Confidential Information in any manner, including but not limited to the following occurrences: (1) any Confidential Information that is not encrypted or protected is misplaced, lost, stolen or in any way compromised; (2)one or more third parties have had access to or taken control or possession of any Confidential Information that is not encrypted or protected without prior written authorization from the State; (3) the unauthorized acquisition of encrypted or protected Confidential Information together with the confidential process or key that is capable of compromising the integrity of the Confidential Information; or (4) if there is a substantial risk of identity theft or fraud to Client Agency, the Contractor, DAS or State.
(e) Contract: The agreement, as of its Effective Date, between the Contractor and the State for any or all Goods or Services at the Proposal price.
Page 3 of 29
Contract # 16PSX0110 Contract Document RFP-50 Rev. 11/18/16 Prev. Rev. 8/16/16
(f) Contractor: A person or entity who submits a Proposal and who executes a Contract.
(g) Contractor Parties: A Contractor’s members, directors, officers, shareholders, partners, managers, principal officers, representatives, agents, servants, consultants, employees or any one of them or any other person or entity with whom the Contractor is in privity of oral or written contract and the Contractor intends for such other person or entity to Perform under the Contract in any capacity.
(h) Day: All calendar days other than Saturdays, Sundays and days designated as national or State of Connecticut holidays upon which banks in Connecticut are closed.
(i) Force Majeure: Events that materially affect the cost of the Goods or Services or the time schedule within which to Perform and are outside the control of the party asserting that such an event has occurred, including, but not limited to, labor troubles unrelated to the Contractor, failure of or inadequate permanent power, unavoidable casualties, fire not caused by the Contractor, extraordinary weather conditions, disasters, riots, acts of God, insurrection or war.
(j) Goods: For purposes of the Contract, all things which are movable at the time that the Contract is effective and which include, without limiting this definition, supplies, materials and equipment, as specified in the Request for Proposals and set forth in Exhibit A.
(k) Goods or Services: Goods, Services or both, as specified in the Request for Proposals and set forth in Exhibit A.
(l) Proposal: A submittal in response to a Request for Proposals.
(m) Records: All working papers and such other information and materials as may have been accumulated by the Contractor in performing the Contract, including but not limited to, documents, data, plans, books, computations, drawings, specifications, notes, reports, records, estimates, summaries and correspondence, kept or stored in any form.
(n) Request for Proposals: A State request inviting proposals for Goods or Services. This Contract shall be governed by the statutes, regulations and procedures of the State of Connecticut, Department of Administrative Services.
(o) Services: The performance of labor or work, as specified in the Request for Proposals and set forth in Exhibit A.
(p) State: The State of Connecticut, including DAS, the Client Agency and any office, department, board, council, commission, institution or other agency of the State.
(q) Termination: An end to the Contract prior to the end of its term whether effected pursuant to a right which the Contract creates or for a breach.
(r) Title: all ownership, title, licenses, rights and interest, including, but not limited to, perpetual use, of and to the Goods or Services.
2. Term of Contract; Contract Extension. The Contract will be in effect from the Effective Date through 30 April 2022. The parties, by mutual agreement, may extend this Contract for additional terms beyond the original term, prior to Termination or expiration, one or more times for a combined
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total period not to exceed the complete length of the original term, but only in accordance with the section in this Contract concerning Contract Amendments.
3. Description of Goods or Services and Additional Terms and Conditions. The Contractor shall perform as set forth in Exhibit A. For purposes of this Contract, to perform and the performance in Exhibit A is referred to as “Perform” and the “Performance.”
4. Price Schedule, Payment Terms and Billing, and Price Adjustments.
(a) Price Schedule: Price Schedule under this Contract is set forth in Exhibit B.
(b) Payment Terms and Billing: (1) Payment shall be made only after the Client Agency receives and accepts the Goods or Services and after it receives a properly completed invoice. Unless otherwise specified in the Contract, payment for all accepted Goods or Services shall be due within forty-five (45) days after acceptance of the Goods or Services, or thirty (30) days if the Contractor is a certified small contractor or minority business enterprise as defined in Conn. Gen. Stat. § 4a-60g. The Contractor shall submit an invoice to the Client Agency for the Performance. The invoice shall include detailed information for Goods or Services, delivered and Performed, as applicable, and accepted. Any late payment charges shall be calculated in accordance with the Connecticut General Statutes.
(2) THE STATE SHALL MAKE ALL PAYMENTS TO THE CONTRACTOR THROUGH ELECTRONIC FUNDS TRANSFER VIA THE AUTOMATED CLEARING HOUSE (“ACH”). CONTRACTOR SHALL ENROLL IN ACH THROUGH THE OFFICE OF THE STATE COMPTROLLER PRIOR TO SENDING ANY INVOICE TO THE STATE. THE CONTRACTOR MAY OBTAIN DETAILED INFORMATION REGARDING ACH AT: HTTP://WWW.OSC.CT.GOV/VENDOR/DIRECTDEPOSIT.HTML.
(c) Notwithstanding any language regarding Contractor price increases herein, the Price Schedule will be adjusted to reflect any increase in the minimum wage rate that may occur during the term of this Contract as mandated by State law and in accordance with the terms of this section. Contractor shall provide documentation, in the form of certified payroll or other documentation acceptable to the State, substantiating the amount of any increase in Contractor labor costs as a result of changes to the minimum wage rate within ninety (90) days of the statutorily identified effective date of any increase in the minimum wage. Upon receipt, and verification of Contractor documentation DAS shall adjust the Price Schedule accordingly through a supplement to this Contract.
(d) The Contractor shall comply with all provisions of Section 31-57f of the Connecticut General Statutes concerning standard wages. Current standard wage rates are included in Exhibit D. Notwithstanding any language regarding Contractor price increases, the Price Schedule will be adjusted to reflect any increase in the standard wage rate that may occur, as mandated by State law. Exhibit D will not be adjusted to reflect new standard wage rates until the Contractor provides documentation, in the form of certified payroll or other documentation acceptable to the State, substantiating the increase in Contractor labor costs as a result of changes to the standard wage rate. The Contractor must provide this documentation to the State within ninety (90) days' of the effective date that the State Department of Labor establishes for the increase in the standard wage. Upon receipt and verification of Contractor documentation, DAS shall adjust the Price Schedule and update Exhibit D accordingly through a supplement to this Contract.
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5. Rejected Items; Abandonment.
(a) The Contractor may deliver, cause to be delivered, or, in any other way, bring or cause to be brought, to any State premises or other destination, Goods, as samples or otherwise, and other supplies, materials, equipment or other tangible personal property. The State may, by written notice and in accordance with the terms and conditions of the Contract, direct the Contractor to remove any or all such Goods (“the “Rejected Goods”) and any or all other supplies, materials, equipment or other tangible personal property (collectively, the “Contractor Property”) from and out of State premises and any other location which the State manages, leases or controls. The Contractor shall remove the Rejected Goods and the Contractor Property in accordance with the terms and conditions of the written notice. Failure to remove the Rejected Goods or the Contractor Property in accordance with the terms and conditions of the written notice shall mean, for itself and all Contractor Parties, that:
(1) they have voluntarily, intentionally, unconditionally, unequivocally and absolutely abandoned and left unclaimed the Rejected Goods and Contractor Property and relinquished all ownership, title, licenses, rights, possession and interest of, in and to (collectively, “Title”) the Rejected Goods and Contractor Property with the specific and express intent of (A) terminating all of their Title to the Rejected Goods and Contractor Property, (B) vesting Title to the Rejected Goods and Contractor Property in the State of Connecticut and (C) not ever reclaiming Title or any future rights of any type in and to the Rejected Goods and Contractor Property;
(2) there is no ignorance, inadvertence or unawareness to mitigate against the intent to abandon the Rejected Goods or Contractor Property;
(3) they vest authority, without any further act required on their part or the State’s part, in the Client Agency and the State to use or dispose of the Rejected Goods and Contractor Property, in the State’s sole discretion, as if the Rejected Goods and Contractor Property were the State’s own property and in accordance with law, without incurring any liability or obligation to the Contractor or any other party;
(4) if the State incurs any costs or expenses in connection with disposing of the Rejected Goods and Contractor Property, including, but not limited to, advertising, moving or storing the Rejected Goods and Contractor Property, auction and other activities, the State shall invoice the Contractor for all such cost and expenses and the Contractor shall reimburse the State no later than thirty (30) days after the date of invoice; and
(5) they do remise, release and forever discharge the State and its employees, departments, commissions, boards, bureaus, agencies, instrumentalities or political subdivisions and their respective successors, heirs, executors and assigns (collectively, the “State and Its Agents”) of and from all Claims which they and their respective successors or assigns, jointly or severally, ever had, now have or will have against the State and Its Agents arising from the use or disposition of the Rejected Goods and Contractor Property.
(b) The Contractor shall secure from each Contractor Party, such document or instrument as necessary or appropriate as will vest in the Contractor plenary authority to bind the Contractor Parties to the full extent necessary or appropriate to give full effect to all of the terms and conditions of this section. The Contractor shall provide, no later than fifteen (15)
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days after receiving a request from the State, such information as the State may require to evidence, in the State’s sole determination, compliance with this section.
6. Order and Delivery. The Contract shall bind the Contractor to furnish and deliver the Goods or Services in accordance with Exhibit A and at the prices set forth in Exhibit B. Subject to the sections in this Contract concerning Force Majeure, Termination and Open Market Purchases, the Contract shall bind the Client Agency to order the Goods or Services from the Contractor, and to pay for the accepted Goods or Services in accordance with Exhibit B.
7. Contract Amendments. No amendment to or modification or other alteration of the Contract shall be valid or binding upon the parties unless made in writing, signed by the parties and, if applicable, approved by the Connecticut Attorney General.
8. Assignment. The Contractor shall not assign any of its rights or obligations under the Contract, voluntarily or otherwise, in any manner without the prior written consent of DAS. DAS may void any purported assignment in violation of this section and declare the Contractor in breach of Contract. Any Termination by DAS for a breach is without prejudice to DAS’s or the State’s rights or possible Claims.
9. Termination.
(a) Notwithstanding any provisions in this Contract, DAS, through a duly authorized employee, may Terminate the Contract whenever DAS makes a written determination that such Termination is in the best interests of the State. DAS shall notify the Contractor in writing of Termination pursuant to this section, which notice shall specify the effective date of Termination and the extent to which the Contractor must complete its Performance under the Contract prior to such date.
(b) Notwithstanding any provisions in this Contract, DAS, through a duly authorized employee, may, after making a written determination that the Contractor has breached the Contract, Terminate the Contract in accordance with the provisions in the Breach section of this Contract.
(c) DAS shall send the notice of Termination via certified mail, return receipt requested, to the Contractor at the most current address which the Contractor has furnished to DAS for purposes of correspondence, or by hand delivery. Upon receiving the notice from DAS, the Contractor shall immediately discontinue all services affected in accordance with the notice, undertake all commercially reasonable efforts to mitigate any losses or damages, and deliver to the Client Agency all Records. The Records are deemed to be the property of the Client Agency and the Contractor shall deliver them to the Client Agency no later than thirty (30) days after the Termination of the Contract or fifteen (15) days after the Contractor receives a written request from either DAS or the Client Agency for the Records. The Contractor shall deliver those Records that exist in electronic, magnetic or other intangible form in a non-proprietary format, such as, but not limited to, ASCII or .TXT.
(d) Upon receipt of a written notice of Termination from DAS, the Contractor shall cease operations as DAS directs in the notice, and take all actions that are necessary or appropriate, or that DAS may reasonably direct, for the protection, and preservation of the Goods and any other property. Except for any work which DAS directs the Contractor to Perform in the notice prior to the effective date of Termination, and except as otherwise provided in the notice, the Contractor shall terminate or conclude all existing subcontracts and purchase orders and shall not enter into any further subcontracts, purchase orders or Page 7 of 29
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commitments.
(e) The Client Agency shall, within forty-five (45) days of the effective date of Termination, reimburse the Contractor for its Performance rendered and accepted by the Client Agency in accordance with Exhibit A, in addition to all actual and reasonable costs incurred after Termination in completing those portions of the Performance which the notice required the Contractor to complete. However, the Contractor is not entitled to receive and the Client Agency is not obligated to tender to the Contractor any payments for anticipated or lost profits. Upon request by DAS or the Client Agency, as applicable, the Contractor shall assign to DAS or the Client Agency, or any replacement contractor which DAS or the Client Agency designates, all subcontracts, purchase orders and other commitments, deliver to DAS or the Client Agency all Records and other information pertaining to its Performance, and remove from State premises, whether leased or owned, all of Contractor’s property, equipment, waste material and rubbish related to its Performance, all as DAS or the Client Agency may request.
(f) For breach or violation of any of the provisions in the section concerning Representations and Warranties, DAS may Terminate the Contract in accordance with its terms and revoke any consents to assignments given as if the assignments had never been requested or consented to, without liability to the Contractor or Contractor Parties or any third party.
(g) Upon Termination of the Contract, all rights and obligations shall be null and void, so that no party shall have any further rights or obligations to any other party, except with respect to the sections which survive Termination. All representations, warranties, agreements and rights of the parties under the Contract shall survive such Termination to the extent not otherwise limited in the Contract and without each one of them having to be specifically mentioned in the Contract.
(h) Termination of the Contract pursuant to this section shall not be deemed to be a breach of contract by DAS.
10. Cost Modifications. The parties may agree to a reduction in the cost of the Contract at any time during which the Contract is in effect. Without intending to impose a limitation on the nature of the reduction, the reduction may be to hourly, staffing or unit costs, the total cost of the Contract or the reduction may take such other form as the State deems to be necessary or appropriate.
11. Breach. If either party breaches the Contract in any respect, the non-breaching party shall provide written notice of such breach to the breaching party and afford the breaching party an opportunity to cure the breach within ten (10) days from the date that the breaching party receives such notice. Any other time provided for in the notice shall trump such ten (10) days. Such right to cure period shall be extended if the non-breaching party is satisfied that the breaching party is making a good faith effort to cure but the nature of the breach is such that it cannot be cured within the right to cure period. The notice may include an effective Contract Termination date if the breach is not cured by the stated date and, unless otherwise modified by the non-breaching party in writing prior to the Termination date, no further action shall be required of any party to effect the Termination as of the stated date. If the notice does not set forth an effective Contract Termination date, then the non- breaching party may Terminate the Contract by giving the breaching party no less than twenty four (24) hours' prior written notice. If DAS believes that the Contractor has not performed according to the Contract, the Client Agency may withhold payment in whole or in part pending resolution of the Performance issue, provided that DAS notifies the
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Contractor in writing prior to the date that the payment would have been due in accordance with Exhibit B.
12. Waiver.
(a) No waiver of any breach of the Contract shall be interpreted or deemed to be a waiver of any other or subsequent breach. All remedies afforded in the Contract shall be taken and construed as cumulative, that is, in addition to every other remedy provided in the Contract or at law or in equity.
(b) A party’s failure to insist on strict performance of any provision of the Contract shall only be deemed to be a waiver of rights and remedies concerning that specific instance of Performance and shall not be deemed to be a waiver of any subsequent rights, remedies or breach.
13. Open Market Purchases. Failure of the Contractor to Perform within the time specified in the Contract, or failure to replace rejected or substandard Goods or fulfill unperformed Services when so requested and as the Contract provides or allows, constitutes a breach of the Contract and as a remedy for such breach, such failure shall constitute authority for DAS, if it deems it to be necessary or appropriate in its sole discretion, to Terminate the Contract and/or to purchase on the open market, Goods or Services to replace those which have been rejected, not delivered, or not Performed. The Client Agency shall invoice the Contractor for all such purchases to the extent that they exceed the costs and expenses in Exhibit B and the Contractor shall pay the Client Agency’s invoice immediately after receiving the invoice. If DAS does not Terminate the Contract, the Client Agency will deduct such open market purchases from the Contract quantities. However, if the Client Agency deems it to be in the best interest of the State, the Client Agency may accept and use the Goods or Services delivered which are substandard in quality, subject to an adjustment in price to be determined by the Client Agency.
14. Purchase Orders.
(a) The Contract itself is not an authorization for the Contractor to ship Goods or begin Performance in any way. The Contractor may begin Performance only after it has received a duly issued purchase order against the Contract for Performance.
(b) The Client Agency shall issue a purchase order against the Contract directly to the Contractor and to no other party.
(c) All purchase orders shall be in written or electronic form, bear the Contract number (if any) and comply with all other State and Client Agency requirements, particularly the Client Agency’s requirements concerning procurement. Purchase orders issued in compliance with such requirements shall be deemed to be duly issued.
(d) A Contractor making delivery without a duly issued purchase order in accordance with this section does so at the Contractor’s own risk.
(e) The Client Agency may, in its sole discretion, deliver to the Contractor any or all duly issued purchase orders via electronic means only, such that the Client Agency shall not have any additional obligation to deliver to the Contractor a “hard copy” of the purchase order or a copy bearing any hand-written signature or other “original” marking.
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(a) The Contractor shall indemnify, defend and hold harmless the State and its officers, representatives, agents, servants, employees, successors and assigns from and against any and all (1) Claims arising, directly or indirectly, in connection with the Contract, including the acts of commission or omission (collectively, the "Acts") of the Contractor or Contractor Parties; and (2) liabilities, damages, losses, costs and expenses, including but not limited to, attorneys' and other professionals' fees, arising, directly or indirectly, in connection with Claims, Acts or the Contract. The Contractor shall use counsel reasonably acceptable to the State in carrying out its obligations under this section. The Contractor’s obligations under this section to indemnify, defend and hold harmless against Claims includes Claims concerning confidentiality of any part of or all of the Contractor’s bid, proposal or any Records, any intellectual property rights, other proprietary rights of any person or entity, copyrighted or uncopyrighted compositions, secret processes, patented or unpatented inventions, articles or appliances furnished or used in the Performance.
(b) The Contractor shall not be responsible for indemnifying or holding the State harmless from any liability arising due to the negligence of the State or any other person or entity acting under the direct control or supervision of the State.
(c) The Contractor shall reimburse the State for any and all damages to the real or personal property of the State caused by the Acts of the Contractor or any Contractor Parties. The State shall give the Contractor reasonable notice of any such Claims.
(d) The Contractor’s duties under this section shall remain fully in effect and binding in accordance with the terms and conditions of the Contract, without being lessened or compromised in any way, even where the Contractor is alleged or is found to have merely contributed in part to the Acts giving rise to the Claims and/or where the State is alleged or is found to have contributed to the Acts giving rise to the Claims.
(e) The Contractor shall carry and maintain at all times during the term of the Contract, and during the time that any provisions survive the term of the Contract, sufficient general liability insurance to satisfy its obligations under this Contract. The Contractor shall cause the State to be named as an additional insured on the policy and shall provide (1) a certificate of insurance, (2) the declaration page and (3) the additional insured endorsement to the policy to DAS all in an electronic format acceptable to DAS prior to the Effective Date of the Contract evidencing that the State is an additional insured. The Contractor shall not begin Performance until the delivery of these 3 documents to DAS. Contractor shall provide an annual electronic update of the 3 documents to DAS on or before each anniversary of the Effective Date during the Contract Term. State shall be entitled to recover under the insurance policy even if a body of competent jurisdiction determines that State is contributorily negligent.
(f) This section shall survive the Termination of the Contract and shall not be limited by reason of any insurance coverage.
16. Forum and Choice of Law. The parties deem the Contract to have been made in the City of Hartford, State of Connecticut. Both parties agree that it is fair and reasonable for the validity and construction of the Contract to be, and it shall be, governed by the laws and court decisions of the State of Connecticut, without giving effect to its principles of conflicts of laws. To the extent that any immunities provided by Federal law or the laws of the State of Connecticut do not bar an action against the State, and to the extent that these courts are courts of competent jurisdiction, for the purpose of venue, the complaint shall be made returnable to the Judicial District of Hartford only or shall be brought in the United States Page 10 of 29
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District Court for the District of Connecticut only, and shall not be transferred to any other court, provided, however, that nothing here constitutes a waiver or compromise of the sovereign immunity of the State of Connecticut. The Contractor waives any objection which it may now have or will have to the laying of venue of any Claims in any forum and further irrevocably submits to such jurisdiction in any suit, action or proceeding.
17. Contractor Guaranties. Contractor shall:
(a) Perform fully under the Contract;
(b) Guarantee the Goods or Services against defective material or workmanship and to repair any damage or marring occasioned in transit or, at the Client Agency's option, replace them;
(c) Furnish adequate protection from damage for all work and to repair damage of any kind, for which its workers are responsible, to the premises, Goods, the Contractor’s work or that of Contractor Parties;
(d) With respect to the provision of Services, pay for all permits, licenses and fees and give all required or appropriate notices;
(e) Adhere to all Contractual provisions ensuring the confidentiality of Records that the Contractor has access to and are exempt from disclosure under the State’s Freedom of Information Act or other applicable law; and
(f) Neither disclaim, exclude nor modify the implied warranties of fitness for a particular purpose or of merchantability.
18. Implied Warranties. DAS does not disclaim, exclude or modify the implied warranty of fitness for a particular purpose or the warranty of merchantability.
19. Goods, Standards and Appurtenances. Any Goods delivered must be standard new Goods, latest model, except as otherwise specifically stated in the Contract. Remanufactured, refurbished or reconditioned equipment may be accepted but only to the extent allowed under the Contract. Where the Contract does not specifically list or describe any part or nominal appurtenances of equipment for the Goods, it shall be understood that the Contractor shall deliver such parts and appurtenances as are usually provided with the manufacturer's stock model.
20. Delivery.
(a) Delivery shall be made as ordered and in accordance with the Contract. Unless otherwise specified in the Contract, delivery shall be to a loading dock or receiving platform. The Contractor or Contractor’s shipping designee shall be responsible for removal of Goods from the carrier and placement on the Client Agency loading dock or receiving platform. The receiving personnel of the Client Agency are not required to assist in this process. The decision of DAS as to reasonable compliance with delivery terms shall be final and binding. The burden of proof of proper receipt of the order shall rest with the Contractor.
(b) In order for the time of delivery to be extended, the Client Agency must first approve a request for extension from the time specified in the Contract, such extension applying only to the particular item or shipment.
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(c) Goods shall be securely and properly packed for shipment, according to accepted standard commercial practice, without extra charge for packing cases, baling or sacks. The containers shall remain the property of the Client Agency unless otherwise stated in the Contract.
(d) All risk of loss and damage to the Goods transfers to the Client Agency upon Title vesting in the Client Agency.
21. Goods Inspection. The Commissioner of DAS, in consultation with the Client Agency, shall determine the manner and prescribe the inspection of all Goods and the tests of all samples submitted to determine whether they comply with all of the specifications in the Contract. If any Goods fail in any way to meet the specifications in the Contract, the Client Agency or the Commissioner of DAS may, in its sole discretion, either reject it and owe nothing or accept it and pay for it on an adjusted price basis, depending on the degree to which the Goods meet the specifications. Any decision pertaining to any such failure or rejection shall be final and binding.
22. Emergency Standby for Goods and/or Services. If any Federal or State official, having authority to do so, declares an emergency or the occurrence of a natural disaster within the State of Connecticut, DAS and the Client Agency may request the Goods and Services on an expedited and prioritized basis. Upon receipt of such a request the Contractor shall make all necessary and appropriate commercially reasonable efforts to reallocate its staffing and other resources in order to give primary preference to Performing this Contract ahead of or prior to fulfilling, in whole or in part, any other contractual obligations that the Contractor may have. The Contractor is not obligated to make those efforts to Perform on an expedited and prioritized basis in accordance with this paragraph if doing so will make the Contractor materially breach any other contractual obligations that the Contractor may have. Contractor shall acknowledge receipt of any request made pursuant to this paragraph within 2 hours from the time that the Contractor receives it via purchase order or through a request to make an expedited or prioritized purchase through the State of Connecticut Purchasing Card (MasterCard) Program (the “P-Card Program”). If the Contractor fails to acknowledge receipt within 2 hours, confirm its obligation to Perform or actually Perform, as set forth in the purchase order or through the P-Card Program, then DAS and the Client Agency may procure the Performance from another source without further notice to Contractor and without creating any right of recourse at law or in equity against DAS or Client Agency.
23. Setoff. In addition to all other remedies available hereunder, the State, in its sole discretion, may setoff (1) any costs or expenses that the State incurs resulting from the Contractor's unexcused nonperformance under the Contract and under any other agreement or arrangement that the Contractor has with the State and (2) any other amounts that are due or may become due from the State to the Contractor, against amounts otherwise due or that may become due to the Contractor under the Contract, or under any other agreement or arrangement that the Contractor has with the State. The State’s right of setoff shall not be deemed to be the State’s exclusive remedy for the Contractor’s or Contractor Parties’ breach of the Contract, all of which shall survive any setoffs by the State.
24. Force Majeure. The State and the Contractor shall not be excused from their obligation to Perform in accordance with the Contract except in the case of Force Majeure events and as otherwise provided for in the Contract. In the case of any such exception, the nonperforming party shall give immediate written notice to the other, explaining the cause and probable duration of any such nonperformance.
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25. Advertising. The Contractor shall not refer to sales to the State for advertising or promotional purposes, including, but not limited to, posting any material or data on the Internet, without DAS’s prior written approval.
26. Americans With Disabilities Act. The Contractor shall be and remain in compliance with the Americans with Disabilities Act of 1990 (“Act”), to the extent applicable, during the term of the Contract. DAS may Terminate the Contract if the Contractor fails to comply with the Act.
27. Representations and Warranties. The Contractor, represents and warrants to DAS for itself and Contractor Parties, that:
(a) if they are entities, they are duly and validly existing under the laws of their respective states of organization and authorized to conduct business in the State of Connecticut in the manner contemplated by the Contract. Further, as appropriate, they have taken all necessary action to authorize the execution, delivery and Performance of the Contract and have the power and authority to execute, deliver and Perform their obligations under the Contract;
(b) they will comply with all applicable State and Federal laws and municipal ordinances in satisfying their obligations to the State under and pursuant to the Contract, including, but not limited to (1) Connecticut General Statutes Title 1, Chapter 10, concerning the State’s Codes of Ethics and (2) Title 4a concerning State purchasing, including, but not limited to Section 22a-194a concerning the use of polystyrene foam;
(c) the execution, delivery and Performance of the Contract will not violate, be in conflict with, result in a breach of or constitute (with or without due notice and/or lapse of time) a default under any of the following, as applicable: (1) any provision of law; (2) any order of any court or the State; or (3) any indenture, agreement, document or other instrument to which it is a party or by which it may be bound;
(d) they are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any governmental entity;
(e) as applicable, they have not, within the three years preceding the Contract, in any of their current or former jobs, been convicted of, or had a civil judgment rendered against them or against any person who would Perform under the Contract, for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a transaction or contract with any governmental entity. This includes, but is not limited to, violation of Federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(f) they are not presently indicted for or otherwise criminally or civilly charged by any governmental entity with commission of any of the offenses listed above;
(g) they have not within the three years preceding the Contract had one or more contracts with any governmental entity Terminated;
(h) they have not employed or retained any entity or person, other than a bona fide employee working solely for them, to solicit or secure the Contract and that they have not paid or agreed to pay any entity or person, other than a bona fide employee working solely for them, any fee, commission, percentage, brokerage fee, gifts, or any other consideration Page 13 of 29
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contingent upon or resulting from the award or making of the Contract or any assignments made in accordance with the terms of the Contract;
(i) to the best of their knowledge, there are no Claims involving Contractor or Contractor Parties that might reasonably be expected to materially adversely affect their businesses, operations, assets, properties, financial stability, business prospects or ability to Perform fully under the Contract;
(j) they shall disclose, to the best of their knowledge, to DAS in writing any Claims involving them that might reasonably be expected to materially adversely affect their businesses, operations, assets, properties, financial stability, business prospects or ability to Perform fully under the Contract, no later than ten (10) Days after becoming aware or after they should have become aware of any such Claims. For purposes of the Contractor’s obligation to disclose any Claims to DAS, the ten (10) Days in the section of this Contract concerning Disclosure of Contractor Parties Litigation shall run consecutively with the ten (10) Days provided for in this representation and warranty;
(k) their participation in the Request for Proposals process is not a conflict of interest or a breach of ethics under the provisions of Title 1, Chapter 10 of the Connecticut General Statutes concerning the State’s Code of Ethics;
(l) the Proposal was not made in connection or concert with any other person or entity, including any affiliate (as defined in the Tangible Personal Property section of this Contract) of the Contractor, submitting a proposal for the same Goods or Services, and is in all respects fair and without collusion or fraud;
(m) they are able to Perform under the Contract using their own resources or the resources of a party who is not a Contractor;
(n) the Contractor shall obtain in a written contract all of the representations and warranties in this section from any Contractor Parties and to require that provision to be included in any contracts and purchase orders with Contractor Parties;
(o) they have paid all applicable workers’ compensation second injury fund assessments concerning all previous work done in Connecticut;
(p) they have a record of compliance with Occupational Health and Safety Administration regulations without any unabated, willful or serious violations;
(q) they owe no unemployment compensation contributions;
(r) they are not delinquent in the payment of any taxes owed, or, that they have filed a sales tax security bond, and they have, if and as applicable, filed for motor carrier road tax stickers and have paid all outstanding road taxes;
(s) all of their vehicles have current registrations and, unless such vehicles are no longer in service, they shall not allow any such registrations to lapse;
(t) each Contractor Party has vested in the Contractor plenary authority to bind the Contractor Parties to the full extent necessary or appropriate to ensure full compliance with and Performance in accordance with all of the terms and conditions of the Contract and that all appropriate parties shall also provide to DAS, no later than fifteen (15) days after receiving a
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request from DAS, such information as DAS may require to evidence, in DAS’s sole determination, compliance with this section;
(u) except to the extent modified or abrogated in the Contract, all Title shall pass to the Client Agency upon complete installation, testing and acceptance of the Goods or Services and payment by the Client Agency;
(v) if either party Terminates the Contract, for any reason, they shall relinquish to the Client Agency all Title to the Goods delivered, accepted and paid for (except to the extent any invoiced amount is disputed) by the Client Agency;
(w) with regard to third party products provided with the Goods, they shall transfer all licenses which they are permitted to transfer in accordance with the applicable third party license;
(x) they shall not copyright, register, distribute or claim any rights in or to the Goods after the Effective Date of the Contract without DAS’s prior written consent;
(y) they either own or have the authority to use all Title of and to the Goods, and that such Title is not the subject of any encumbrances, liens or claims of ownership by any third party;
(z) the Goods do not infringe or misappropriate any patent, trade secret or other intellectual property right of a third party;
(aa) the Client Agency's use of any Goods shall not infringe or misappropriate any patent, trade secret or other intellectual property right of a third party;
(bb) if they procure any Goods, they shall sub-license such Goods and that the Client Agency shall be afforded the full benefits of any manufacturer or subcontractor licenses for the use of the Goods; and
(cc) they shall assign or otherwise transfer to the Client Agency, or afford the Client Agency the full benefits of any manufacturer's warranty for the Goods, to the extent that such warranties are assignable or otherwise transferable to the Client Agency.
28. Representations and Warranties Concerning Motor Vehicles. If in the course of Performance or in any other way related to the Contract the Contractor at any time uses or operates “motor vehicles,” as that term is defined by Conn. Gen. Stat. §14-1 (including, but not limited to such services as snow plowing, sanding, hauling or delivery of materials, freight or merchandise, or the transportation of passengers), the Contractor, represents and warrants for itself and the Contractor Parties, that:
(a) It is the owner of record or lessee of record of each such motor vehicle used in the Performance of the Contract, and each such motor vehicle is duly registered with the Connecticut Department of Motor Vehicles (“ConnDMV”) in accordance with the provisions of Chapter 246 of the Connecticut General Statutes. Each such registration shall be in valid status, and shall not be expired, suspended or revoked by ConnDMV , for any reason or cause. If such motor vehicle is not registered with ConnDMV, then it shall be duly registered with another state or commonwealth in accordance with such other state’s or commonwealth’s applicable statutes. Each such registration shall be in valid status, and shall not be expired, suspended or revoked by such other state or commonwealth for any reason or cause.
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(b) Each such motor vehicle shall be fully insured in accordance with the provisions of Sections 14-12b, 14-112 and 38a-371 of the Connecticut General Statutes, as amended, in the amounts required by the said sections or in such higher amounts as have been specified by ConnDMV as a condition for the award of the Contract, or in accordance with all substantially similar provisions imposed by the law of the jurisdiction where the motor vehicle is registered.
(c) Each Contractor Party who uses or operates a motor vehicle at any time in the Performance of the Contract shall have and maintain a motor vehicle operator’s license or commercial driver’s license of the appropriate class for the motor vehicle being used or operated. Each such license shall bear the endorsement or endorsements required by the provisions of Section 14-36a of the Connecticut General Statutes, as amended, to operate such motor vehicle, or required by substantially similar provisions imposed by the law of another jurisdiction in which the operator is licensed to operate such motor vehicle. The license shall be in valid status, and shall not be expired, suspended or revoked by ConnDMV or such other jurisdiction for any reason or cause.
(d) Each motor vehicle shall be in full compliance with all of the terms and conditions of all provisions of the Connecticut General Statutes and regulations, or those of the jurisdiction where the motor vehicle is registered, pertaining to the mechanical condition, equipment, marking and operation of motor vehicles of such type, class and weight, including, but not limited to, requirements for intrastate carriers with motor vehicles having a gross vehicle weight rating or gross combination weight rating or gross vehicle weight or gross combination weight of 18,001 pounds or more or interstate carriers with motor vehicles having a gross vehicle weight rating or gross combination weight rating or gross vehicle weight or gross combination weight of 10,001 pounds or more otherwise described by the provisions of Conn. Gen. Stat. § 14-163c(a) and all applicable provisions of the Federal Motor Carrier Safety Regulations, as set forth in Title 49, Parts 382 to 399, inclusive, of the Code of Federal Regulations. If the Contractor is a "motor carrier," as that term is defined in section 49 CFR Part 390, and the Contractor is subject to an order issued by the Federal Motor Carrier Safety Administration that prohibits such Contractor from operating or allowing the operation of a motor vehicle, then the Contractor shall comply fully with such order. In addition, if a motor vehicle or its operator is declared out of service pursuant to Conn. Gen. Stat. § 14-163c(d)(4), then the Contractor shall not operate or allow the operation of that motor vehicle and shall not allow the operator to operate a motor vehicle while the respective subject out-of-service order is in effect.
29. Disclosure of Contractor Parties Litigation. The Contractor shall require that all Contractor Parties, as appropriate, disclose to the Contractor, to the best of their knowledge, any Claims involving the Contractor Parties that might reasonably be expected to materially adversely affect their businesses, operations, assets, properties, financial stability, business prospects or ability to Perform fully under the Contract, no later than ten (10) Days after becoming aware or after they should have become aware of any such Claims. Disclosure shall be in writing.
30. Entirety of Contract. The Contract is the entire agreement between the parties with respect to its subject matter, and supersedes all prior agreements, proposals, offers, counteroffers and understandings of the parties, whether written or oral. The Contract has been entered into after full investigation, neither party relying upon any statement or representation by the other unless such statement or representation is specifically embodied in the Contract.
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31. Exhibits. All exhibits referred to in and attached to this Contract are incorporated in this Contract by such reference and shall be deemed to be a part of it as if they had been fully set forth in it.
32. Executive Orders. This Contract is subject to the provisions of Executive Order No. Three of Governor Thomas J. Meskill, promulgated June 16, 1971, concerning labor employment practices, Executive Order No. Seventeen of Governor Thomas J. Meskill, promulgated February 15, 1973, concerning the listing of employment openings and Executive Order No. Sixteen of Governor John G. Rowland promulgated August 4, 1999, concerning violence in the workplace, all of which are incorporated into and are made a part of the Contract as if they had been fully set forth in it. The Contract may also be subject to Executive Order No. 14 of Governor M. Jodi Rell, promulgated April 17, 2006, concerning procurement of cleaning products and services and to Executive Order No. 49 of Governor Dannel P. Malloy, promulgated May 22, 2015, mandating disclosure of certain gifts to public employees and contributions to certain candidates for office. If Executive Order 14 and/or Executive Order 49 are applicable, they are deemed to be incorporated into and are made a part of the Contract as if they had been fully set forth in it. At the Contractor’s request, the Client Agency or DAS shall provide a copy of these orders to the Contractor.
33. Non-discrimination.
(a) For purposes of this Section, the following terms are defined as follows:
(1) "Commission" means the Commission on Human Rights and Opportunities;
(2) "Contract" and “contract” include any extension or modification of the Contract or contract;
(3) "Contractor" and “contractor” include any successors or assigns of the Contractor or contractor;
(4) "Gender identity or expression" means a person's gender-related identity, appearance or behavior, whether or not that gender-related identity, appearance or behavior is different from that traditionally associated with the person's physiology or assigned sex at birth, which gender-related identity can be shown by providing evidence including, but not limited to, medical history, care or treatment of the gender-related identity, consistent and uniform assertion of the gender-related identity or any other evidence that the gender-related identity is sincerely held, part of a person's core identity or not being asserted for an improper purpose.
(5) “good faith" means that degree of diligence which a reasonable person would exercise in the performance of legal duties and obligations;
(6) "good faith efforts" shall include, but not be limited to, those reasonable initial efforts necessary to comply with statutory or regulatory requirements and additional or substituted efforts when it is determined that such initial efforts will not be sufficient to comply with such requirements;
(7) "marital status" means being single, married as recognized by the state of Connecticut, widowed, separated or divorced;
(8) "mental disability" means one or more mental disorders, as defined in the most recent edition of the American Psychiatric Association's "Diagnostic and Statistical Page 17 of 29
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Manual of Mental Disorders", or a record of or regarding a person as having one or more such disorders;
(9) "minority business enterprise" means any small contractor or supplier of materials fifty-one percent or more of the capital stock, if any, or assets of which is owned by a person or persons: (1) who are active in the daily affairs of the enterprise, (2) who have the power to direct the management and policies of the enterprise, and (3) who are members of a minority, as such term is defined in subsection (a) of Connecticut General Statutes § 32-9n; and
(10) "public works contract" means any agreement between any individual, firm or corporation and the State or any political subdivision of the State other than a municipality for construction, rehabilitation, conversion, extension, demolition or repair of a public building, highway or other changes or improvements in real property, or which is financed in whole or in part by the State, including, but not limited to, matching expenditures, grants, loans, insurance or guarantees.
For purposes of this Section, the terms "Contract" and “contract” do not include a contract where each contractor is (1) a political subdivision of the state, including, but not limited to, a municipality, (2) a quasi-public agency, as defined in Conn. Gen. Stat. Section 1-120, (3) any other state, including but not limited to any federally recognized Indian tribal governments, as defined in Conn. Gen. Stat. Section 1-267, (4) the federal government, (5) a foreign government, or (6) an agency of a subdivision, agency, state or government described in the immediately preceding enumerated items (1), (2), (3), (4) or (5).
(b) (1) The Contractor agrees and warrants that in the performance of the Contract such Contractor will not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, intellectual disability, mental disability or physical disability, including, but not limited to, blindness, unless it is shown by such Contractor that such disability prevents performance of the work involved, in any manner prohibited by the laws of the United States or of the State of Connecticut; and the Contractor further agrees to take affirmative action to insure that applicants with job- related qualifications are employed and that employees are treated when employed without regard to their race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, intellectual disability, mental disability or physical disability, including, but not limited to, blindness, unless it is shown by the Contractor that such disability prevents performance of the work involved;
(2) the Contractor agrees, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, to state that it is an "affirmative action-equal opportunity employer" in accordance with regulations adopted by the Commission;
(3) the Contractor agrees to provide each labor union or representative of workers with which the Contractor has a collective bargaining agreement or other contract or understanding and each vendor with which the Contractor has a contract or understanding, a notice to be provided by the Commission, advising the labor union or workers’ representative of the Contractor's commitments under this section and to post copies of the notice in conspicuous places available to employees and applicants for employment;
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(4) the Contractor agrees to comply with each provision of this Section and Connecticut General Statutes §§ 46a-68e and 46a-68f and with each regulation or relevant order issued by said Commission pursuant to Connecticut General Statutes §§ 46a-56, 46a-68e and 46a-68f; and
(5) the Contractor agrees to provide the Commission on Human Rights and Opportunities with such information requested by the Commission, and permit access to pertinent books, records and accounts, concerning the employment practices and procedures of the Contractor as relate to the provisions of this Section and Connecticut General Statutes § 46a-56. If the contract is a public works contract, the Contractor agrees and warrants that he will make good faith efforts to employ minority business enterprises as subcontractors and suppliers of materials on such public works projects.
(c) Determination of the Contractor's good faith efforts shall include, but shall not be limited to, the following factors: The Contractor's employment and subcontracting policies, patterns and practices; affirmative advertising, recruitment and training; technical assistance activities and such other reasonable activities or efforts as the Commission may prescribe that are designed to ensure the participation of minority business enterprises in public works projects.
(d) The Contractor shall develop and maintain adequate documentation, in a manner prescribed by the Commission, of its good faith efforts.
(e) The Contractor shall include the provisions of subsection (b) of this Section in every subcontract or purchase order entered into in order to fulfill any obligation of a contract with the State and such provisions shall be binding on a subcontractor, vendor or manufacturer unless exempted by regulations or orders of the Commission. The Contractor shall take such action with respect to any such subcontract or purchase order as the Commission may direct as a means of enforcing such provisions including sanctions for noncompliance in accordance with Connecticut General Statutes §46a-56; provided if such Contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the Commission, the Contractor may request the State of Connecticut to enter into any such litigation or negotiation prior thereto to protect the interests of the State and the State may so enter.
(f) The Contractor agrees to comply with the regulations referred to in this Section as they exist on the date of this Contract and as they may be adopted or amended from time to time during the term of this Contract and any amendments thereto.
(g) (1) The Contractor agrees and warrants that in the performance of the Contract such Contractor will not discriminate or permit discrimination against any person or group of persons on the grounds of sexual orientation, in any manner prohibited by the laws of the United States or the State of Connecticut, and that employees are treated when employed without regard to their sexual orientation;
(2) the Contractor agrees to provide each labor union or representative of workers with which such Contractor has a collective bargaining agreement or other contract or understanding and each vendor with which such Contractor has a contract or understanding, a notice to be provided by the Commission on Human Rights and Opportunities advising the labor union or workers' representative of the Contractor's commitments under this section, and to post copies of the notice in conspicuous places available to employees and applicants for employment; Page 19 of 29
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(3) the Contractor agrees to comply with each provision of this section and with each regulation or relevant order issued by said Commission pursuant to Connecticut General Statutes § 46a-56; and
(4) the Contractor agrees to provide the Commission on Human Rights and Opportunities with such information requested by the Commission, and permit access to pertinent books, records and accounts, concerning the employment practices and procedures of the Contractor which relate to the provisions of this Section and Connecticut General Statutes § 46a-56.
(h) The Contractor shall include the provisions of the foregoing paragraph in every subcontract or purchase order entered into in order to fulfill any obligation of a contract with the State and such provisions shall be binding on a subcontractor, vendor or manufacturer unless exempted by regulations or orders of the Commission. The Contractor shall take such action with respect to any such subcontract or purchase order as the Commission may direct as a means of enforcing such provisions including sanctions for noncompliance in accordance with Connecticut General Statutes § 46a-56; provided, if such Contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the Commission, the Contractor may request the State of Connecticut to enter into any such litigation or negotiation prior thereto to protect the interests of the State and the State may so enter.
34. Tangible Personal Property.
(a) The Contractor on its behalf and on behalf of its Affiliates, as defined below, shall comply with the provisions of Conn. Gen. Stat. §12-411b, as follows:
(1) For the term of the Contract, the Contractor and its Affiliates shall collect and remit to the State of Connecticut, Department of Revenue Services, any Connecticut use tax due under the provisions of Chapter 219 of the Connecticut General Statutes for items of tangible personal property sold by the Contractor or by any of its Affiliates in the same manner as if the Contractor and such Affiliates were engaged in the business of selling tangible personal property for use in Connecticut and had sufficient nexus under the provisions of Chapter 219 to be required to collect Connecticut use tax;
(2) A customer’s payment of a use tax to the Contractor or its Affiliates relieves the customer of liability for the use tax;
(3) The Contractor and its Affiliates shall remit all use taxes they collect from customers on or before the due date specified in the Contract, which may not be later than the last day of the month next succeeding the end of a calendar quarter or other tax collection period during which the tax was collected;
(4) The Contractor and its Affiliates are not liable for use tax billed by them but not paid to them by a customer; and
(5) Any Contractor or Affiliate who fails to remit use taxes collected on behalf of its customers by the due date specified in the Contract shall be subject to the interest and penalties provided for persons required to collect sales tax under chapter 219 of the general statutes.
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common control with another person. A person controls another person if the person owns, directly or indirectly, more than ten per cent of the voting securities of the other person. The word “voting security” means a security that confers upon the holder the right to vote for the election of members of the board of directors or similar governing body of the business, or that is convertible into, or entitles the holder to receive, upon its exercise, a security that confers such a right to vote. “Voting security” includes a general partnership interest.
(c) The Contractor represents and warrants that each of its Affiliates has vested in the Contractor plenary authority to so bind the Affiliates in any agreement with the State of Connecticut. The Contractor on its own behalf and on behalf of its Affiliates shall also provide, no later than 30 days after receiving a request by the State’s contracting authority, such information as the State may require to ensure, in the State’s sole determination, compliance with the provisions of Chapter 219 of the Connecticut General Statutes, including, but not limited to, §12-411b.
35. Whistleblowing. This Contract may be subject to the provisions of Section 4-61dd of the Connecticut General Statutes. In accordance with this statute, if an officer, employee or appointing authority of the Contractor takes or threatens to take any personnel action against any employee of the Contractor in retaliation for such employee's disclosure of information to any employee of the contracting state or quasi-public agency or the Auditors of Public Accounts or the Attorney General under the provisions of subsection (a) of such statute, the Contractor shall be liable for a civil penalty of not more than five thousand dollars for each offense, up to a maximum of twenty per cent of the value of this Contract. Each violation shall be a separate and distinct offense and in the case of a continuing violation, each calendar day's continuance of the violation shall be deemed to be a separate and distinct offense. The State may request that the Attorney General bring a civil action in the Superior Court for the Judicial District of Hartford to seek imposition and recovery of such civil penalty. In accordance with subsection (f) of such statute, each large state contractor, as defined in the statute, shall post a notice of the provisions of the statute relating to large state contractors in a conspicuous place which is readily available for viewing by the employees of the Contractor.
36. Notice. All notices, demands, requests, consents, approvals or other communications required or permitted to be given or which are given with respect to this Contract (for the purpose of this section collectively called “Notices”) shall be deemed to have been effected at such time as the notice is placed in the U.S. mail, first class and postage pre-paid, return receipt requested or placed with a recognized, overnight express delivery service that provides for a return receipt. All such Notices shall be in writing and shall be addressed as follows:
If to DAS:
State of Connecticut, Department of Administrative Services Procurement Division 450 Columbus Boulevard, Suite 1202 Hartford, CT 06103 Attention: Paul Greco
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If to the Contractor:
Bestech, Inc. of Connecticut 25 Pinney Street Ellington, CT 06029 Attn: James Newbury
37. Insurance. Before commencing Performance, the Contractor shall obtain and maintain at its own cost and expense for the duration of the Contract, the following insurance as described in (a) through (h) below. Contractor shall assume any and all deductibles in the described insurance policies. The Contractor’s insurers shall have no right of recovery or subrogation against the State and the described Contractor’s insurance shall be primary coverage. Any failure to comply with the claim reporting provisions of the policy shall not affect coverage provided to the State.
(a) Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. Coverage shall include, Premises and Operations, Independent Contractors, Products and Completed Operations, Contractual Liability and Broad Form Property Damage coverage. If a general aggregate is used, the general aggregate limit shall apply separately to the project or the general aggregate limit shall be twice the occurrence limit.
(b) Automobile Liability: $1,000,000 combined single limit per accident for bodily injury. Coverage extends to owned, hired and non-owned automobiles. If the vendor/contractor does not own an automobile, but one is used in the execution of the contract, then only hired and non-owned coverage is required. If a vehicle is not used in the execution of the contract then automobile coverage is not required.
(c) Workers’ Compensation and Employers Liability: Statutory coverage in compliance with the Compensation laws of the State of Connecticut. Coverage shall include Employer’s Liability with minimum limits of $100,000 each accident, $500,000 Disease – Policy limit, $100,000 each employee.
(d) Umbrella Liability: Excess/umbrella liability insurance may be included to meet minimum requirements. Umbrella coverage must indicate the existing underlying insurance coverage.
(e) Claims Made: Not acceptable with the exception of Professional Liability when specified.
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38. Headings. The headings given to the sections in the Contract are inserted only for convenience and are in no way to be construed as part of the Contract or as a limitation of the scope of the particular section to which the heading refers.
39. Number and Gender. Whenever the context so requires, the plural or singular shall include each other and the use of any gender shall include all genders.
40. Parties. To the extent that any Contractor Party is to participate or Perform in any way, directly or indirectly in connection with the Contract, any reference in the Contract to “Contractor” shall also be deemed to include “Contractor Parties”, as if such reference had originally specifically included “Contractor Parties” since it is the parties’ intent for the terms “Contractor Parties” to be vested with the same respective rights and obligations as the terms “Contractor.”
41. Contractor Changes. The Contractor shall notify DAS in writing no later than ten (10) Days from the effective date of any change in:
a) its certificate of incorporation or other organizational document;
b) more than a controlling interest in the ownership of the Contractor; or c) the individual(s) in charge of the Performance.
This change shall not relieve the Contractor of any responsibility for the accuracy and completeness of the Performance. DAS, after receiving written notice by the Contractor of any such change, may require such agreements, releases and other instruments evidencing, to DAS’s satisfaction, that any individuals retiring or otherwise separating from the Contractor have been compensated in full or that provision has been made for compensation in full, for all work performed under terms of the Contract. The Contractor shall deliver such documents to DAS in accordance with the terms of DAS’s written request. DAS may also require, and the Contractor shall deliver, a financial statement showing that solvency of the Contractor is maintained. The death of any Contractor Party, as applicable, shall not release the Contractor from the obligation to Perform under the Contract; the surviving Contractor Parties, as appropriate, must continue to Perform under the Contract until Performance is fully completed.
42. Further Assurances. The parties shall provide such information, execute and deliver any instruments and documents and take such other actions as may be necessary or reasonably requested by the other party which are not inconsistent with the provisions of this Contract and which do not involve the vesting of rights or assumption of obligations other than those provided for in the Contract, in order to give full effect to the Contract and to carry out the intent of the Contract.
43. Audit and Inspection of Plants, Places of Business and Records.
(a) Audit and Inspection of Plants, Places of Business and Records. The State and its agents, including, but not limited to, the Connecticut Auditors of Public Accounts, Attorney General and State’s Attorney and their respective agents, may, at reasonable hours, inspect and examine all of the parts of the Contractor’s and Contractor Parties’ plants and places of business which, in any way, are related to, or involved in, the performance of this Contract.
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(b) The Contractor shall maintain, and shall require each of the Contractor Parties to maintain, accurate and complete Records. The Contractor shall make all of its and the Contractor Parties’ Records available at all reasonable hours for audit and inspection by the State and its agents.
(c) The State shall make all requests for any audit or inspection in writing and shall provide the Contractor with at least twenty-four (24) hours’ notice prior to the requested audit and inspection date. If the State suspects fraud or other abuse, or in the event of an emergency, the State is not obligated to provide any prior notice.
(d) The Contractor will pay for all costs and expenses of any audit or inspection which reveals information that, in the sole determination of the State, is sufficient to constitute a breach by the Contractor under this Contract. The Contractor will remit full payment to the State for such audit or inspection no later than 30 days after receiving an invoice from the State. If the State does not receive payment within such time, the State may setoff the amount from any moneys which the State would otherwise be obligated to pay the Contractor in accordance with this Contract's Setoff provision.
(e) The Contractor shall keep and preserve or cause to be kept and preserved all of its and Contractor Parties’ Records until three (3) years after the latter of (i) final payment under this Contract, or (ii) the expiration or earlier termination of this Contract, as the same may be modified for any reason. The State may request an audit or inspection at any time during this period. If any Claim or audit is started before the expiration of this period, the Contractor shall retain or cause to be retained all Records until all Claims or audit findings have been resolved.
(f) The Contractor shall cooperate fully with the State and its agents in connection with an audit or inspection. Following any audit or inspection, the State may conduct and the Contractor shall cooperate with an exit conference.
(g) The Contractor shall incorporate this entire Section verbatim into any contract or other agreement that it enters into with any Contractor Party. 44. Background Checks. The State may require that the Contractor and Contractor Parties undergo criminal background checks as provided for in the State of Connecticut Department of Emergency Services and Public Protection Administration and Operations Manual or such other State document as governs procedures for background checks. The Contractor and Contractor Parties shall cooperate fully as necessary or reasonably requested with the State and its agents in connection with such background checks.
45. Continued Performance. The Contractor and Contractor Parties shall continue to Perform their obligations under the Contract while any dispute concerning the Contract is being resolved.
46. Working and Labor Synergies. The Contractor shall be responsible for maintaining a tranquil working relationship between the Contractor work force, the Contractor Parties and their work force, State employees, and any other contractors present at the work site. The Contractor shall quickly resolve all labor disputes which result from the Contractor's or Contractor Parties’ presence at the work site, or other action under their control. Labor disputes shall not be deemed to be sufficient cause to allow the Contractor to make any claim for additional compensation for cost, expenses or any other loss or damage, nor shall those disputes be deemed to be sufficient reason to relieve the Contractor from any of its obligations under the Contract. Page 24 of 29
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47. Contractor Responsibility.
(a) The Contractor shall be responsible for the entire Performance under the Contract regardless of whether the Contractor itself performs. The Contractor shall be the sole point of contact concerning the management of the Contract, including Performance and payment issues. The Contractor is solely and completely responsible for adherence by the Contractor Parties to all applicable provisions of the Contract.
(b) The Contractor shall exercise all reasonable care to avoid damage to the State's property or to property being made ready for the State's use, and to all property adjacent to any work site. The Contractor shall promptly report any damage, regardless of cause, to the State.
48. Severability. If any term or provision of the Contract or its application to any person, entity or circumstance shall, to any extent, be held to be invalid or unenforceable, the remainder of the Contract or the application of such term or provision shall not be affected as to persons, entities or circumstances other than those as to whom or to which it is held to be invalid or unenforceable. Each remaining term and provision of the Contract shall be valid and enforced to the fullest extent possible by law.
49. Confidential Information. The State will afford due regard to the Contractor’s request for the protection of proprietary or confidential information which the State receives. However, all materials associated with the Proposal and the Contract are subject to the terms of the Connecticut Freedom of Information Act (“FOIA”) and all corresponding rules, regulations and interpretations. In making such a request, the Contractor may not merely state generally that the materials are proprietary or confidential in nature and not, therefore, subject to release to third parties. Those particular sentences, paragraphs, pages or sections that the Contractor believes are exempt from disclosure under the FOIA must be specifically identified as such. Convincing explanation and rationale sufficient to justify each exemption consistent with the FOIA must accompany the request. The rationale and explanation must be stated in terms of the prospective harm to the competitive position of the Contractor that would result if the identified material were to be released and the reasons why the materials are legally exempt from release pursuant to the FOIA. To the extent that any other provision or part of the Contract, especially including the Proposal, the Records and the specifications, conflicts or is in any way inconsistent with this section, this section controls and shall apply and the conflicting provision or part shall not be given effect. If the Contractor indicates that certain documentation is submitted in confidence, by specifically and clearly marking said documentation as CONFIDENTIAL, DAS will endeavor to keep said information confidential to the extent permitted by law. DAS, however, has no obligation to initiate, prosecute or defend any legal proceeding or to seek a protective order or other similar relief to prevent disclosure of any information that is sought pursuant to a FOIA request. The Contractor shall have the burden of establishing the availability of any FOIA exemption in any proceeding where it is an issue. In no event shall DAS or the State have any liability for the disclosure of any documents or information in its possession which the State or DAS believes are required to be disclosed pursuant to the FOIA or other requirements of law.
50. References to Statutes, Public Acts, Regulations, Codes and Executive Orders. All references in this Contract to any statute, public act, regulation, code or executive order shall mean such statute, public act, regulation, code or executive order, respectively, as it has been amended, replaced or superseded at any time. Notwithstanding any language in this Contract that relates to such statute, public act, regulation, code or executive order, and notwithstanding a lack of a formal amendment to this Contract, this Contract shall always Page 25 of 29
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be read and interpreted as if it contained the most current and applicable wording and requirements of such statute, public act, regulation, code or executive order as if their most current language had been used in and requirements incorporated into this Contract at the time of its execution.
51. Cross-Default.
(a) If the Contractor or Contractor Parties breach, default or in any way fail to Perform satisfactorily under the Contract, then DAS may, in its sole discretion, without more and without any action whatsoever required of the State, treat any such event as a breach, default or failure to Perform under any or all other agreements or arrangements (“Other Agreements”) that the Contractor or Contractor Parties have with DAS. Accordingly, DAS may then exercise at its sole option any and all of its rights or remedies provided for in the Contract or Other Agreements, either selectively or collectively and without such election being deemed to prejudice any rights or remedies of DAS, as if the Contractor or Contractor Parties had suffered a breach, default or failure to perform under the Other Agreements.
(b) If the Contractor or Contractor Parties breach, default or in any way fail to Perform satisfactorily under any or all Other Agreements with DAS or the State, then DAS may, in its sole discretion, without more and without any action whatsoever required of the State, treat any such event as a breach, default or failure to Perform under the Contract. Accordingly, the State may then exercise at its sole option any and all of its rights or remedies provided for in the Other Agreements or the Contract, either selectively or collectively and without such election being deemed to prejudice any rights or remedies of DAS or the State, as if the Contractor or Contractor Parties had suffered a breach, default or failure to Perform under the Contract.
52. Disclosure of Records. This Contract may be subject to the provisions of section 1-218 of the Connecticut General Statutes. In accordance with this statute, each contract in excess of two million five hundred thousand dollars between a public agency and a person for the performance of a governmental function shall (a) provide that the public agency is entitled to receive a copy of records and files related to the performance of the governmental function, and (b) indicate that such records and files are subject to FOIA and may be disclosed by the public agency pursuant to FOIA. No request to inspect or copy such records or files shall be valid unless the request is made to the public agency in accordance with FOIA. Any complaint by a person who is denied the right to inspect or copy such records or files shall be brought to the Freedom of Information Commission in accordance with the provisions of sections 1-205 and 1-206 of the Connecticut General Statutes.
53. Summary of State Ethics Laws. Pursuant to the requirements of section 1-101qq of the Connecticut General Statutes, the summary of State ethics laws developed by the State Ethics Commission pursuant to section 1-81b of the Connecticut General Statutes is incorporated by reference into and made a part of the Contract as if the summary had been fully set forth in the Contract.
54. Sovereign Immunity. The parties acknowledge and agree that nothing in the Request for Proposals or the Contract shall be construed as a modification, compromise or waiver by the State of any rights or defenses of any immunities provided by Federal law or the laws of the State of Connecticut to the State or any of its officers and employees, which they may have had, now have or will have with respect to all matters arising out of the Contract. To the extent that this section conflicts with any other section, this section shall govern.
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55. Time of the Essence. Time is of the essence with respect to all provisions of this Contract that specify a time for performance; provided, however, that this provision shall not be construed to limit or deprive a party of the benefits of any grace or use period allowed in this Contract.
56. Certification as Small Contractor or Minority Business Enterprise. This paragraph was intentionally left blank.
57. Campaign Contribution Restriction. For all State contracts as defined in Conn. Gen. Stat. § 9- 612(g)(1) having a value in a calendar year of $50,000 or more or a combination or series of such agreements or contracts having a value of $100,000 or more, the authorized signatory to this Contract expressly acknowledges receipt of the State Elections Enforcement Commission's notice advising state contractors of state campaign contribution and solicitation prohibitions, and will inform its principals of the contents of the notice, as set forth in “Notice to Executive Branch State Contractors and Prospective State Contractors of Campaign Contribution and Solicitation Limitations,” attached as Exhibit C.
58. Health Insurance Portability and Accountability Act of 1996.
This paragraph was intentionally left blank.
59. Protection of Confidential Information.
(a) Contractor and Contractor Parties, at their own expense, have a duty to and shall protect from a Confidential Information Breach any and all Confidential Information which they come to possess or control, wherever and however stored or maintained, in a commercially reasonable manner in accordance with current industry standards.
(b) Each Contractor or Contractor Party shall develop, implement and maintain a comprehensive data - security program for the protection of Confidential Information. The safeguards contained in such program shall be consistent with and comply with the safeguards for protection of Confidential Information, and information of a similar character, as set forth in all applicable federal and state law and written policy of DAS or State concerning the confidentiality of Confidential Information. Such data-security program shall include, but not be limited to, the following:
(1) A security policy for employees related to the storage, access and transportation of data containing Confidential Information;
(2) Reasonable restrictions on access to records containing Confidential Information, including access to any locked storage where such records are kept;
(3) A process for reviewing policies and security measures at least annually;
(4) Creating secure access controls to Confidential Information, including but not limited to passwords; and
(5) Encrypting of Confidential Information that is stored on laptops, portable devices or being transmitted electronically.
(c) The Contractor and Contractor Parties shall notify DAS, Client Agency and the Connecticut Office of the Attorney General as soon as practical, but no later than twenty-four (24) hours, Page 27 of 29
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after they become aware of or suspect that any Confidential Information which Contractor or Contractor Parties have come to possess or control has been subject to a Confidential Information Breach. If a Confidential Information Breach has occurred, the Contractor shall, within three (3) business days after the notification, present a credit monitoring and protection plan to the Commissioner of Administrative Services, the Client Agency and the Connecticut Office of the Attorney General, for review and approval. Such credit monitoring or protection plan shall be made available by the Contractor at its own cost and expense to all individuals affected by the Confidential Information Breach. Such credit monitoring or protection plan shall include, but is not limited to reimbursement for the cost of placing and lifting one (1) security freeze per credit file pursuant to Connecticut General Statutes § 36a-701a. Such credit monitoring or protection plans shall be approved by the State in accordance with this Section and shall cover a length of time commensurate with the circumstances of the Confidential Information Breach. The Contractors’ costs and expenses for the credit monitoring and protection plan shall not be recoverable from DAS, the Client Agency or any State of Connecticut entity or any affected individuals.
(d) The Contractor shall incorporate the requirements of this Section in all subcontracts requiring each Contractor Party to safeguard Confidential Information in the same manner as provided for in this Section.
(e) Nothing in this Section shall supersede in any manner Contractor’s or Contractor Party’s obligations pursuant to HIPAA or the provisions of this Contract concerning the obligations of the Contractor as a Business Associate of Covered Entity.
60. Antitrust. Contractor hereby irrevocably assigns to the State of Connecticut all rights, title and interest in and to all Claims associated with this Contract that Contractor now has or may or will have and that arise under the antitrust laws of the United States, 15 USC Section 1, et seq. and the antitrust laws of the State of Connecticut, Connecticut General Statute § 35-24, et seq., including but not limited to any and all Claims for overcharges. This assignment shall become valid and effective immediately upon the accrual of a Claim without any further action or acknowledgment by the parties.
61. Audit Requirements for Recipients of State Financial Assistance. For purposes of this paragraph, the word "contractor" shall be deemed to mean "nonstate entity," as that term is defined in Section 4-230 of the Connecticut General Statutes. The contractor shall provide for an annual financial audit acceptable to the Client Agency for any expenditure of state-awarded funds made by the contractor. Such audit shall include management letters and audit recommendations. The State Auditors of Public Accounts shall have access to all records and accounts for the fiscal year(s) in which the award was made. The contractor will comply with federal and state single audit standards as applicable.
THE REMAINDER OF THIS PAGE IS LEFT BLANK INTENTIONALLY
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SIGNATURE PAGE OF CONTRACT
IN WITNESS WHEREOF, the parties have executed this Contract by their duly authorized representatives with full knowledge of and agreement with its terms and conditions.
Bestech, Inc. of Connecticut STATE OF CONNECTICUT Department of Administrative Services
By: By:
Name: James Newbury Name: Melody A. Currey
Title: President Title: CT DAS Commissioner
Date: ______Date:
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EXHIBIT A
DESCRIPTION OF GOODS & SERVICES AND ADDITIONAL TERMS & CONDITIONS
1. SCOPE
Services are for the abatement and removal of asbestos, lead, mold, and other hazardous materials as detailed in this Exhibit A and Attachments A-1 through A-6. Contractor(s) shall Perform multiple Service projects concurrently (if necessary) to include but not be limited to building rehabilitation projects and emergency projects requiring the commencement of Services within a 24 hour period of Client Agency notification.
All work to be performed by the Contractor must comply with, as a minimum, the Connecticut State Building Code as adopted pursuant to CGS 29-252, as amended; and the Connecticut Fire Safety Code as adopted pursuant to CGS 29-292, as amended.
The year of the code governing the Contractor’s work will be the current code which has been adopted as per the above identified sections of the Connecticut General Statutes on the start date of the project.
2. PRICING
Pricing is fixed for the term of the Contract and is found in Exhibit B-1, B-2, B-3 and Exhibit B-4. No additional markup is allowed to Perform any work listed in the Exhibit B. The Contractor shall not charge for equipment items not listed in the Exhibit B Price Schedule without prior written approval from the Client Agency.
Escalation factors found in the Exhibit B Pricing Schedule have been predetermined and will be paid at the specified additional increment described. These predetermined variables will be multiplied by the applicable line item price if the line item Service being performed requires the additional description of work identified for that variable.
Markup for related materials and unspecified services shall be subject to the authorization of the Client Agency and shall not exceed three and one half percent (3.5%) above the Contractor’ cost. The Client Agency at its discretion may elect to utilize any and all additional DAS Contracts for the purposes of obtaining unspecified material(s), Services and or equipment required for a specific project. In these instances, any and all price markup(s) described in this Contract shall not apply.
Rental rates for all equipment are to be computed at the job site only. Pricing will not include trip, travel time, delivery time charges, or any other miscellaneous charges pertaining to the rental of equipment.
Contractor(s) shall pay for all project permits, licenses, and fees, give all notices and comply with all laws, ordinances, rules and regulations of the State, city or town in which any required Services are to be Performed. The Client Agency will reimburse the Contractor for the permits, licenses or fees costs provided that the Contractor provide a receipt for such and a copy of the required permit, license or associated fee. No mark-up for these items is allowed. Requests for approval of supplemental unit prices must be made in writing to the Client Agency and the DAS Procurement Contract # 16PSX0110 Rev. 11/7/13 Prev. Rev. 9/12/13
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DESCRIPTION OF GOODS & SERVICES AND ADDITIONAL TERMS & CONDITIONS
Services Representative and must be accompanied by such additional information as the Client Agency may require to enable evaluation of the Contractor’s request.
The Client Agency’s representatives will monitor the use of all labor and equipment. If the Client Agency representatives determine that equipment is not being utilized, such equipment will not be paid for while remaining idle.
The Client Agency shall not pay for tools of the trade which include but are not limited to the following:
• reusable hand and small tools (e.g., screwdrivers, hammers, garden hoses) • new, used and reusable protective clothing • computer equipment and software including all costs relating to use of such equipment • communication equipment, including but not limited to regular and cellular telephones, including all costs relating to the use of such equipment • consumable supplies/equipment • cost of routine cleaning of equipment • monitoring equipment, e.g., PIDs and LEL/O2 Meters
3. CLIENT AGENCY USE OF CONTRACT
The scope of this Contract includes Services on a standard or specialized basis. The Client Agency will select a contractor in accordance with the selection procedures set forth below.
(a) Standard Contract Use
The Client Agency will request a work plan and cost estimate from the Contractor(s) based on the Exhibit B Prices for required Services. Contractors will then be required to submit a work plan and cost estimate that will accomplish the work task requested by the Client Agency. The Client Agency will have the right to provide comments and or other conditions to revise the selected Contractor’s work plan. The Client Agency will evaluate each of the work plans and determine and select the Contractor with the best overall cost for the project
(b) Specialized Contract Use
The Client Agency will request a detailed work plan and cost estimate from a specific Contractor determined by the Client Agency to be the most qualified for a specific project type. The Client Agency may then select the specific Contractor based on the Contractors special expertise, project knowledge, past performance, availability and cost effectiveness.
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EXHIBIT A
DESCRIPTION OF GOODS & SERVICES AND ADDITIONAL TERMS & CONDITIONS
4. ADDITIONAL TERMS AND CONDITIONS:
(a) Contract Separately/Additional Savings Opportunities
DAS reserves the right to either seek additional discounts from the Contractor or to contract separately for a single purchase, if in the judgment of DAS, the quantity required is sufficiently large, to enable the State to realize a cost savings, over and above the prices set forth in Exhibit B, whether or not such a savings actually occurs.
(b) Mandatory Extension to State Entities
Contractor shall offer and extend the contract (including pricing, terms and conditions) to political sub- Divisions of the State (towns and municipalities), schools, and not-for-profit organizations.
(c) Energy Star Provision (per CGS 4a-67c)
Equipment and appliances offered pursuant to this contract shall meet or exceed the federal energy conservation standards set forth in the Energy Policy and Conversation Act, 42 USC 6295, any federal regulations adopted thereunder, and shall meet or exceed the federal Energy Star standards established by the U.S. Environmental Protection Agency and the U.S. Department of Energy.
(d) Subcontractors
DAS must approve any and all subcontractors utilized by the Contractor prior to any such subcontractor commencing any work. Contractor acknowledges that any work provided under the Contract to any state entity is work conducted on behalf of the State and that the Commissioner of DAS or his/her designee may communicate directly with any subcontractor as the State deems to be necessary or appropriate. Contractor shall be responsible for all payment of fees charged by the subcontractor(s). A performance evaluation of any subcontractor shall be provided promptly by the Contractor to DAS upon request.
Contractor must provide the majority of services described in the specifications.
(e) Prevailing Wages
Some or all of the Performance may be subject to prevailing wages. Accordingly, the following provision is included in this Contract in accordance with the requirements of Conn. Gen. Stat. Sec. 31-53(a):
The wages paid on an hourly basis to any person performing the work of any mechanic, laborer or worker on the work herein contracted to be done and the amount of payment or contribution paid or payable on behalf of each such person to any employee welfare fund, as defined in subsection (i) of this section, shall be at a rate equal to the rate customary or prevailing for the same work in the same trade or occupation in the town in which such public works project is being constructed. Any Contractor who Contract # 16PSX0110 Rev. 11/7/13 Prev. Rev. 9/12/13
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is not obligated by agreement to make payment or contribution on behalf of such persons to any such employee welfare fund shall pay to each mechanic, laborer or worker as part of such person's wages the amount of payment or contribution for such person's classification on each pay day.
(f) Standard Wages
Contractors shall comply with all provisions of Connecticut General Statues 31-57f, Standard Wage Rates for Certain Service Workers and shall pay wages in accordance with the current wage rates provided by the Department of Labor. Information regarding this Statute and how and when it applies can be obtained from DOL’s web site at http://www.ctdol.state.ct.us/wgwkstnd/standardwage.htm . Questions concerning the provisions and implementation of this act should be referred to the Connecticut Department of Labor, Wage and Workplace Standards Division, 200 Folly Brook Blvd., Wethersfield, CT 06109-1114 (860) 263-6790 or his designated representative. A link to the Standard Wages is provided below.
Standard Wages: http://www.ctdol.state.ct.us/wgwkstnd/prevailing-rates/service/rates- service.htm
(g) Security and/or Property Entrance Policies and Procedures
Contractor shall adhere to established security and/or property entrance policies and procedures for each requesting Client Agency. It is the responsibility of each Contractor to understand and adhere to those policies and procedures prior to any attempt to enter any Client Agency premises for the purpose of carrying out the scope of work described in this Contract.
(h) Department of Correction Requirements for Contractors who Perform at a Correctional Facility
(1) Facility Admittance
(A) Contractors shall not allow any of their employees to enter the grounds of or any structures in any Department of Correction (“DOC”) facility (“Facility”) or undertake any part of the Performance unless the employees shall have first been issued an individual, valid, security identification badge which they shall display properly at all times while at the Facility.
(B) Contractor employees who seek admittance to a DOC Facility must first undergo a background check to confirm their eligibility to be admitted into the DOC Facility. Accordingly, Contractors must obtain from the DOC a form for each such employee and complete and submit that form to DOC at least 10 business days prior to the date that the employee is scheduled to arrive at the DOC Facility for the Performance. Information on the form includes the following:
1. Name 2. Date of Birth 3. Social Security Number 4. Driver's License Number Contract # 16PSX0110 Rev. 11/7/13 Prev. Rev. 9/12/13
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DESCRIPTION OF GOODS & SERVICES AND ADDITIONAL TERMS & CONDITIONS
5. Physical Characteristics (such as age, height, weight, etc.)
(2) Official Working Rules Contractors shall adhere to the following Official Working Rules of the DOC:
(A) All Contractors shall report to the Facility’s security front desk for sign-in, regardless of work location, immediately upon arrival at the Facility. (B) All Contractor personnel shall work under the observation of an assigned correctional officer or supervisor, who will provide escort for the duration of the work. (C) No verbal or personal contact with any inmates. (D) Equipment will be checked daily and, when not in use, locked in a secure place as the Facility officials may direct. (E) Hacksaws, blades and files will remain in the custody of the officer assigned, except when actually being used. (F) The correctional officials may refuse admittance to any Contractor personnel for any cause the correctional officials deem to be sufficient. (G) In the event of any emergency, all Contractor personnel will be escorted outside the Facility by correctional officials. (H) Contractors shall address all questions pertaining to interruptions of service or to safety of the Facility to the appropriate correctional official. (I) Work at the Facility shall be carried on during the time between 8:00 a.m. and 12:00 Noon and between 12:30 p.m. and 4:30 p.m., the maximum allowable working day being 8 hours. The Contractor shall not Perform any work at any Facility on any Saturday, Sunday or Holiday, unless DOC determines, in its sole discretion, that there is an emergency. (J) The Contractor shall ensure that when all equipment is not in use, it will be unusable or be supervised to prevent use by inmates. (K) The Contractor shall supply to DOC a copy of all material safety data sheets for all products used in the process of construction, construction materials, and products brought onto the Facility. (L) All Contractors shall sign out at the Facility’s security front desk prior to departure following completion of any work. (3) Rules Concerning Department of Correction Facilities Contractors shall adhere to the Facilities rules (“Facilities Rules”) described in this section. At the time that Contractors and Contractor Parties seek to enter a Facility, DOC staff will present to them a document setting forth the following Facilities Rules and extracts of the laws governing the introduction and control of contraband. Contractors and Contractors Parties must read, understand and sign that document as a condition precedent to entering the Facility and as evidence that they understand the consequences imposed for violating these Facilities Rules: (A) Restricted Areas All persons except DOC personnel, upon entering the grounds are restricted to the immediate area of their work assignment. In order to go to other areas, Contractor personnel must first obtain written permission from the supervisory correctional official in charge. Only persons having official business will be admitted to construction sites. Contract # 16PSX0110 Rev. 11/7/13 Prev. Rev. 9/12/13
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DESCRIPTION OF GOODS & SERVICES AND ADDITIONAL TERMS & CONDITIONS
(B) Inmates There may be times when inmates may be working adjacent to or in the same area as construction personnel. All persons are prohibited from accepting or giving anything from and to an inmate. Inmates are accountable to DOC personnel only, no other person shall have any conversation or dealings with inmates without the approval of the DOC supervisory official in charge. (C) Vehicle Control Any Contractor personnel entering upon the Facility shall remove the ignition keys of their vehicle and lock the vehicle when they leave it for any reason. Contractors shall ensure that all equipment in, on or around the vehicles is secured and inaccessible to anyone else while in the Facility. (D) Contraband Contractors shall not bring clothing or contraband into or onto the Facility's grounds or leave clothing or contraband in a vehicle located on the grounds of the Facility outside of an area designated by DOC personnel. Contraband is defined below and all persons are subject to these DOC Facilities Rules concerning contraband when on the Facility's grounds. Contractor shall not introduce into or upon, take or send to or from, or attempt the same to or from, the grounds of the Facility anything whatsoever without the knowledge of the Facility supervisor. “Contraband” means any tangible or intangible article whatsoever which DOC has not previously authorized and may include letters, stamps, tools, weapons, papers, floor implements, writing materials, messages (written and verbal), instruments and the like. Contractors shall discuss any questions regarding such matters with the Facility supervisor immediately upon those questions arising. Cigarettes and Cell Phones are “contraband.” Accordingly, Contractors shall leave them secured inside their locked vehicles in an area designated by DOC personnel. Failure to comply with these Facilities Rules, in the sole determination of DOC, will result in the Contractor being removed from the Facility.
(4) State Laws Governing Unauthorized Conveyance, Possession or Use of Items, Weapons and Certain Devices (A) Unauthorized conveyance of certain items brought into the Facility is governed by Conn. Gen. Stat. Sec. 53a-174, which provides as follows: 1. Any person not authorized by law who conveys or passes or causes to be conveyed or passed, into any correctional or humane institution or the grounds or buildings thereof, or to any inmate of such an institution who is outside the premises thereof and known to the person so conveying or passing or causing such convey or passing to be such an inmate, any controlled drug, as defined in section 21a-240, any intoxicating liquors, any firearm, weapon, dangerous instruments or explosives of any kind, any United States currency, or any rope, ladder or other instrument or device for use in making, attempting or aiding an escape, shall be guilty of a class D felony. [Penalty for a Class “D” felony per Sec. 53a-35 subsection a, b, c, d is a term not to exceed five (5) years.]The unauthorized conveying, passing, or possessing of any rope or ladder or other Contract # 16PSX0110 Rev. 11/7/13 Prev. Rev. 9/12/13
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DESCRIPTION OF GOODS & SERVICES AND ADDITIONAL TERMS & CONDITIONS
instrument or device, adapted for use in making or aiding an escape, into any such institution or the grounds or building thereof, shall be presumptive evidence that it was so conveyed, passed or possessed for such use. 2. Any person not authorized by law who conveys into any such institution any letter or other missive which is intended for any person confined therein, or who conveys from within the enclosure to the outside of such institution any letter or other missive written or given by any person confined therein, shall be guilty of a class A misdemeanor. [Penalty for a Class "A” misdemeanor per Sec. 53a-36 subsection 1, the term is not to exceed one (1) year.] 3. Any person or visitor who enters or attempts to enter a correctional institution or Facility by using a misleading or false name or title shall be guilty of a class A misdemeanor. (B) Possession of weapons or dangerous instruments in the Facility is governed by Conn. Gen. Stat. Sec.53a-174a, which provides as follows: 1. A person is guilty of possession of a weapon or dangerous instrument in a correctional institution when, being an inmate of such institution, he knowingly makes, conveys from place to place or has in his possession or under his control any firearm, weapon dangerous instrument, explosive, or any other substance or thing designed to kill, injure or disable. 2. Possession of a weapon or dangerous instrument in a correctional institution is a class B felony. [Penalty for a Class "B" felony per Sec. 53a-35 subsection a, b, c, d is a term not to exceed twenty (20) years.]
(C) Conveyance or use of electronic or wireless communication devices in the Facility is governed by Conn. Gen. Stat. Sec. 53a-174b, which provides as follows: 1. A person is guilty of conveyance or use of an electronic wireless communication device in a correctional institution when such person, without authorization by the Commissioner of Correction or the commissioner's designee, (1) conveys or possesses with intent to convey an electronic wireless communication device to any inmate of a correctional institution while such inmate is in such institution, or (2) uses an electronic wireless communication device to take a photographic or digital image in a correctional institution. 2. Conveyance or use of an electronic wireless communication device in a correctional institution is a Class A misdemeanor.
(i) Badging Requirements for the Connecticut Airport Authority, Bradley International Airport (the Airport)
(1) All Contractor employees must pass all standard security requirements (based on activity and location) and pass prescribed driver training before entering Bradley International Airport or engaging in any part of the Performance.
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DESCRIPTION OF GOODS & SERVICES AND ADDITIONAL TERMS & CONDITIONS
(2) Contractors shall not allow any of their employees to enter the Airport or undertake any part of the Performance unless the employees shall have first been issued an individual, valid, security identification badge which they shall display properly at all times while at the Airport. The security badge will be issued upon the successful completion of a ten year (10) criminal history records check, and Transportation Security Administration Security Threat Assessment and a training/testing program – all administered by Airport personnel. The cost per person is $50. This charge is subject to change during the term of the Contract. Persons with felony convictions will be evaluated on an individual basis. The Client Agency may, at any time during the term of the Contract and in its sole discretion, modify the criminal history records check, training, testing program, security and badge requirements. The Contractor shall comply with all such modifications.
(3) The Contractor shall assign at least one individual, but no more than 3 individuals, to act as an Authorized Supervisor for the airport. Prior to starting Performance, Contractors shall direct the Authorized Supervisors to comply with all of the applicable terms and conditions of this Contract, including doing any and all things which the Authorized Supervisors deem to be necessary or appropriate to ensure full Performance.
(4) Client Agency shall deliver to the Contractors a copy of the applicable requirements of all federal and state regulations governing aviation security activities prior to Contractors starting Performance. Contractors shall comply fully with all of those requirements and regulations and shall ensure the same for all of their employees who will perform in any way.
(5) The duties of the Authorized Supervisor are to:
(A) read, understand and follow fully all of the requirements of all federal and state regulations governing aviation security activities;
(B) notify the security badging office or BDL Airport Operations immediately of all employee terminations and transfers in writing, which may include via e-mail.
(C) return to the security badging office or BDL Airport Operations a termination form with the terminated or transferred employee’s security badge along with all other security-related items that had been issued to the employee, including, but not limited to, keys, gate cards and ramp stickers, no later than twenty-four (24) hours after the effective date of the termination or transfer. If the Authorized Supervisor fails to return timely the badge or other security related-item, the Authorized Supervisor shall submit a termination form no later than one (1) week after the effective date of the termination or transfer, along with a written explanation detailing the course of action that has been taken towards retrieving the outstanding item(s);
(D) limit the distribution of security related information only to persons with valid, Bradley International Airport security badges and as requested by the Airport Security Coordinator (ASC) or designated representative ;
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(E) not presign badging applications and complete the entire Authorized Supervisor section of the badging application for all Contractors employees who will Perform under this Contract;
(F) report lost or stolen badges in writing immediately to the security badging office and/or Airport Operations on the standard lost/stolen security badge report.
(6) Contractors shall ensure that the Authorized Supervisors read, understand and follow all of their prescribed such regulations and requirements. Accordingly, prior to starting Performance, and as a condition precedent to any of Contractors’ employees being allowed to enter the Airport to Perform, Contractors shall deliver to the Client Agency a document signed by the Authorized Supervisors in the following form:
BRADLEY INTERNATIONAL AIRPORT AUTHORIZED SUPERVISOR’S ACKNOWLEDGMENT AND ACCEPTANCE OF DUTIES
I, ______, the undersigned, with regard to ______activities at Bradley International Airport (BDL), accept the assignment as an Authorized Supervisor under a certain Contract between ______and the State of Connecticut. I acknowledge and accept that as Authorized Supervisor under that Contract that my duties are to and I shall:
1. read, understand and follow fully all of the requirements of all federal and state regulations governing aviation security activities; 2. notify the security badging office or BDL Airport Operations immediately of all employee terminations and transfers in writing, which may include via e-mail. 3. return to the security badging office or BDL Airport Operations a termination form with the terminated or transferred employee’s security badge along with all other security- related items that had been issued to the employee, including, but not limited to, keys, gate cards and ramp stickers, no later than twenty-four (24) hours after the effective date of the termination or transfer. If the Authorized Supervisor fails to return timely the badge or other security related-item, the Authorized Supervisor shall submit a termination form no later than one (1) week after the effective date of the termination or transfer, along with a written explanation detailing the course of action that has been taken towards retrieving the outstanding item(s) ; 4. limit the distribution of security related information only to persons with valid, Bradley International Airport security badges and as requested by the Airport Security Coordinator (ASC) or designated representative ; 5. not presign badging applications and complete the entire Authorized Supervisor section of the badging application for all Contractors employees who will Perform under this Contract; and 6. report lost or stolen badges in writing immediately to the security badging office and/or Airport Operations on the standard lost/stolen security badge report.
With my signature below I am verifying that I have received a copy of, and fully understand these requirements and my obligations and that I shall comply fully.
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DESCRIPTION OF GOODS & SERVICES AND ADDITIONAL TERMS & CONDITIONS
______Company Name Signature of Authorized Supervisor Initials
______Company Mailing Address Print Full Name
______City, State, Zip Title
______Phone Number(s) Fax No. E-Mail Address
(7) Contractors shall pay the Client Agency a fee of $100 per unreturned badges for any terminated or transferred employee and reimburse the Client Agency, no later than thirty (30) days after receiving an invoice from the Client Agency, for any applicable federal or state amounts, penalties or both for which the Client Agency may be held responsible resulting from the Contractors’ failure to follow fully all of the applicable federal and State regulations and other requirements concerning aviation security activities, including, by way of example, but not by way of limitation, $100 per unreturned badges for any terminated or transferred employee and up to $11,000 per occurrence for an individual employee’s failure to comply with security regulations (including, by way of example, but not by way of limitation, failure to properly display security badge or failure to control access through a controlled access door with a proximity card reader). If Contractors fail to pay the fee or reimburse the Client Agency timely, the Client Agency may, in its sole discretion, demand, and the Contractors shall, return all of the security badges for all of the Contractors’ employees. Consequently, DAS shall, at the Client Agency’s request, terminate the Contract as to those Contractors. DAS and the Client Agency will take into account such Termination as an indication of Contractors’ not being responsible in future leasing and contracting opportunities.
(8) The Client Agency may suspend or terminate security privileges of individual employees pending investigation of any individual who is alleged to have violated any security regulations. Security privileges for the Contractor as an entity may also be suspended or terminated for failure to comply with all security regulations.
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PART 1 - GENERAL
1.1 SCOPE
A. The work specified herein shall include the abatement of hazardous materials by persons who are knowledgeable, qualified, and trained in the removal, treatment, handling, and disposal of asbestos-containing material, and the subsequent cleaning of the affected environment. The Contractor shall have a Competent Person in control on the job site at all times and an Asbestos Abatement Site Supervisor during asbestos abatement work. This person must comply with applicable Federal, State and Local regulations that mandate work practices, and be capable of performing the work of this contract.
B. The Asbestos Contractor shall be licensed by the State of Connecticut in accordance with State of Connecticut Regulations, Sections 20-440-1 through 9 and 20-441. Should any portion of the work be subcontracted, the subcontractor must also be licensed in accordance with these regulations. Site supervisors and workers shall be certified in accordance with Sections 20-437 and 20-438 of the Connecticut General Statutes and Section 20-440-5 of the Regulations of Connecticut State Agencies. The licensing and certification requirements are available from the Environmental Health Services Division, Department of Public Health, 410 Capitol Avenue, P.O. Box 340308, Hartford, CT 06134-0308.
C. The Owner will retain the services of a Project Monitor for protection of its interests and those using the building. Abatement monitoring will be conducted as deemed necessary.
D. Restore all work areas and auxiliary areas utilized during abatement to conditions equal to or better than original. Any damage caused during the performance of abatement activities shall be repaired by the Contractor (e.g., paint peeled off by barrier tape, nail holes, water damage, removal of ceiling tiles or concrete blocks, broken glass, etc.) at no additional expense to the Owner. The Contractor is responsible for protecting all objects in work areas that are permanent fixtures or too large to remove.
E. The Contractor shall be responsible for the following general requirements: 1. Obtain all approvals and permits, and submit all notifications required. 2. Provide, erect, and maintain all planking, bracing, shoring, barricades, and warning signs. 3. Unless otherwise specified, all equipment, fixtures, piping and debris resulting from demolition shall become the property of the Contractor and shall be removed from the premises. 4. Materials to be reused shall be removed with the utmost care to prevent damage of any kind. All material to be reused shall be stored as directed. The Contractor shall coordinate with the State as to the storage location. 5. Materials not scheduled for reuse shall be removed from the site and disposed of in accordance with all applicable Federal, State and Local requirements. 6. Provide OSHA required personal monitoring to ensure adequate respiratory protection for each worker.
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F. Protect and preserve in operating condition, all utilities traversing the building and site. Damage to any utility due to work under this Contract shall be repaired to the satisfaction of the Owner at no cost to the Owner.
1.2 DESCRIPTION OF WORK
A. The Contractor shall supply all labor, materials, equipment, services, insurance (with specific coverage for work on asbestos), and incidentals which are necessary or required to perform the work in accordance with applicable governmental regulations and these specifications
B. A description of the scope of work will be attached to each individual project work order.
1.3 DEFINITIONS
A. Accessible - A space easily accessed, and which can be entered or seen without demolition.
B. Agency - The authoritative force, usually at the state level, or their representative.
C. AHERA – Asbestos Hazard Emergency Response Act - U. S. EPA regulation 40 CFR Part 763 under Section 203 of Title II of the Toxic Substances Control Act (TSCA), 15 U.S.C. 2643. This rule mandates inspections, accreditation of persons involved with asbestos, and final air clearances following abatement in public and private schools, and public and commercial buildings.
D. Alternative Work Practice (AWP) - State of Connecticut Department of Public Health (DPH) approved deviation from Asbestos Standards (Sections 19a-332a-1 to 19a-332a-16 inclusive). Alternative Work Practice methods may be used if pre-approved by DPH or with the approval of DPH, the Design Consultant and State’s Project Monitor when not pre-approved. Pre- approved Alternative Work Practice methods are included in Appendix A of this specification. Approval of alternative work practice procedures shall not relieve the Contractor from any codes, regulations or standards required by this specification.
E. Asbestos Abatement Site Supervisor – Any individual who is employed or engaged by an asbestos contractor to supervise an asbestos abatement project.
F. Asbestos-Containing Waste Materials - Mill tailings or any waste that contains commercial asbestos and is generated by a source subject to the provisions of this subpart. This term includes filters from control devices, friable asbestos waste material, and bags or other similar packaging contaminated with commercial asbestos. As applied to demolition and renovations operations, this term also includes regulated asbestos-containing material waste and materials contaminated with asbestos including disposable equipment and clothing.
G. Asbestos Control Area - An area where asbestos abatement operations are performed which is isolated by physical boundaries, which assist in the prevention of the uncontrolled release of asbestos dust, fibers, or debris. Two examples of an Asbestos Control Area are a "full containment" and a "glove-bag."
H. Authorized Asbestos Disposal Facility - A location approved by the Connecticut Department of Environmental Protection for handling and disposing of asbestos waste or by an equivalent regulatory agency if the material is disposed of outside the State of Connecticut. Rev 092110
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I. Category I Non-Friable Asbestos-Containing Material (ACM) - Asbestos-containing packing, gaskets, resilient floor coverings and asphalt roofing products containing more than 1 percent asbestos as determined using the method specified in Appendix A, subpart F, 40 CFR part 763, section 1, Polarized Light Microscopy.
J. Category II Non-Friable ACM - Any material, excluding Category I non-friable ACM, containing more than 1 percent asbestos as determined using the method specified in Appendix A, subpart F, 40 CFR part 763, section 1, Polarized Light Microscopy that when dry, cannot be crumbled, pulverized, or reduced to powder by hand pressure.
K. Class I Asbestos Work - Activities involving the removal of TSI and surfacing ACM and PACM.
L. Class II Asbestos Work - Activities involving the removal of ACM, which is not thermal system insulation or surfacing material. This includes, but is not limited to the removal of asbestos-containing wallboard, floor tile and sheeting, roofing and siding shingles, and construction mastic.
M. Class III Asbestos Work - Repair and maintenance operations, where ACM, including thermal system and surfacing material, is likely to be disturbed.
N. Class IV Asbestos Work - Maintenance and custodial activities during which employees contact ACM and PACM and activities to clean up waste and debris containing ACM and PACM.
O. Competent Person - In addition to the definition in 29 CFR 1926.32(f), one who is capable of identifying existing asbestos hazards in the work place and selecting the appropriate control strategy for asbestos exposure, who has the authority to take prompt corrective measures to eliminate them, as specified in 29 CFR 1926.32(f): in addition for Class I and Class II work who is specially trained in a training course which meet the criteria of 40 CFR 763 (Appendix C to Subpart E - Asbestos Model Accreditation Plan).
P. Concealed Space - Space, which is out of sight. Examples of a concealed space include area above hard ceilings; below floors; between double walls; furred-in areas; pipe and duct shafts; and similar spaces which cannot be examined without invasive removal of building components or disturbance of finishes.
Q. Critical Barrier - A layer of six (6) mil polyethylene sheeting taped securely over windows, doorways, diffusers, grilles and any other openings between the Work Area and uncontaminated areas outside of the Work Area, including the outside of the building.
R. Demolition - The wrecking or taking out of any load-supporting structural member of a facility together with any related handling operations or the intentional burning of any facility.
S. DEP - The Connecticut Department of Environmental Protection, 79 Elm Street, Hartford, CT 06106.
T. DPH - The Connecticut Department of Public Health, 410 Capitol Avenue, P.O. Box 340308, Hartford, CT 06134-0308.
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U. Differential Pressure - A difference in the static air pressure between the Work Area and occupied areas, and is developed by the use of HEPA filtered exhaust fans. This differential is generally in the range of 0.02 to 0.04 inches of water column.
V. Encapsulation - The treatment of asbestos-containing materials to prevent the release of fibers as the encapsulant creates a membrane over the surface (bridging encapsulant) or penetrates the material and binds its components together (penetrating encapsulant).
W. Engineering Controls - Controls to include, but not be limited to, pressure differential equipment, decontamination enclosures, critical barriers and related procedures.
X. Equipment Decontamination Enclosure System - The portion of a Decontamination Enclosure System designed for controlled transfer of materials and equipment into or out of the Work Area, typically consisting of a Washroom and a Holding Area.
Y. Exposed - Open to view.
Z. Fiber - A particulate form of asbestos five microns or longer, with a length-to-diameter ratio of at least 3 to 1.
AA. Finished Space - Space used for habitation or occupancy where rough surfaces are plastered, paneled or otherwise treated to provide a pleasing appearance.
BB. Fixed Critical Barrier - Barrier constructed of 2" x 4” wood or metal framing 16" O.C., with 1/2" plywood on the occupied side and two layers of six (6) mil polyethylene sheeting on the Work Area side to prevent unauthorized access or air flow.
CC. Fixed Object - A piece of equipment or furniture in the Work Area, which cannot be removed from the Work Area, as, determined by the State.
DD. Friable Asbestos-Containing Material (ACM) - Material containing more than one percent asbestos which has been applied on ceilings, walls, structural members, piping, duct work, or any other part of a building, which when dry may be crumbled, pulverized or reduced to powder by hand pressure. The term includes non-friable asbestos-containing material after such previously non-friable material becomes damaged to the extent that when dry it may be crumbled, pulverized or reduced to powder by hand pressure.
EE. Friable Asbestos-Containing Building Material (ACBM) - Any friable ACM that is in or on interior structural members or other parts of a school or public or commercial building.
FF. Glove-Bag Technique - A method with limited applications for removing small amounts of friable asbestos-containing material from HVAC ducts, short piping runs, valves, joints, elbows, and other non-planar surfaces in a non-contaminated work area. Information on glove- bag installation, equipment and supplies, and work practices is contained in 29 CFR 1926.1101. The glove-bag assembly is a manufactured or fabricated device consisting of a glove-bag (typically constructed of six (6) mil polyethylene or polyvinyl chloride plastic), two inward projecting long sleeves, an internal tool pouch, and an attached, labeled receptacle for asbestos waste. The glove-bag is constructed and installed in such a manner that it surrounds the object or material to be removed and contains all asbestos fibers released during the process. This
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technique requires AWP application and may only be used if pre-approved by DPH or with the approval of the Design Consultant, State's Project Monitor and DPH when not pre-approved.
GG. HEPA Filter Equipment - High-efficiency particulate air (HEPA) filtered vacuum and/or exhaust ventilation equipment with a filter system capable of trapping and retaining asbestos fibers. Filters shall be of 99.97 percent efficiency for retaining fibers of 0.3 microns in diameter or larger.
HH. Inaccessible - A space not accessible, and which cannot be entered or seen without demolition.
II. Inspection - An activity undertaken in a school building, or a public or commercial building, to determine the presence or location, or to assess the condition of, friable or non-friable ACBM or suspected ACBM, whether by visual or physical examination, or by collecting samples of such materials.
JJ. Lock-down - The procedure of spraying polyethylene sheeting and building materials with an encapsulant type sealant to seal in non-visible asbestos-containing residue.
KK. Major Fiber Release Episode - Any uncontrolled or unintentional disturbance of ACBM, resulting in a visible emission, which involves the falling or dislodging of more than 3 square or 3 linear feet of friable ACBM.
LL. Mini-Containment - A procedure using a single layer of polyethylene sheeting to contain the Work Area. Access to the mini-containment is controlled by an air lock, which also serves as a Holding Area. This procedure requires AWP application and may only be used if pre-approved by DPH or with the approval of the Design Consultant, State's Project Monitor and DPH when not pre-approved.
MM. Minor Fiber Release Episode - Any uncontrolled or unintentional disturbance of ACBM, resulting in a visible emission, which involves the falling or dislodging of 3 square or linear feet or less of friable ACBM.
NN. Movable Object - A piece of equipment or furniture in the Work Area, which can be removed from the Work Area, as, determined by the State.
OO. Negative Initial Exposure Assessment - A demonstration by the employer which complies with the criteria in 29 CFR 1926.1101(f)(2)(iii) that employee exposure during an operation is expected to be consistently below the PEL.
PP. Non-Friable Asbestos-Containing Material - Material containing more than 1 percent asbestos as determined using the method specified in Appendix A, subpart F, 40 CFR part 763, section 1, Polarized Light Microscopy, that when dry cannot be crumbled, pulverized or reduced to powder by hand pressure.
QQ. Owner or Operator of a Demolition or Renovation Activity - Any person who owns, leases, operates, controls or supervises the facility being demolished or renovated or any person who owns, leases, operates, controls or supervises the demolition or renovation, or both.
RR. Permissible Exposure Limits (PELS) - (1) Time-weighted Average Limit (TWA). The employer shall ensure that no employee is exposed to an airborne concentration of asbestos in Rev 092110
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excess of 0.1 fiber per cubic centimeter (f/cc) of air as an eight (8) hour time-weighted average (TWA). (2) Excursion Limit. The employer shall ensure that no employee is exposed to an airborne concentration of asbestos in excess of 1.0 fiber per cubic centimeter of air (1 f/cc) as averaged over a sampling period of thirty (30) minutes.
SS. Pre-Clean - The process of cleaning an area before asbestos abatement activities begin to ensure all dust and debris in the area considered asbestos containing are properly contained and disposed of. This increases the likelihood the area will pass aggressive air sampling clearance requirements after asbestos-containing materials have been removed.
TT. Presumed Asbestos-Containing Material - Thermal system insulation and surfacing material found in buildings constructed no later than 1980. The designation of PACM may be rebutted pursuant to 29 CFR 1926.1101 paragraph (k)(5).
UU. Project Monitor - The certified and licensed individual contracted or employed by the building owner or contractor to supervise and/or conduct air monitoring and analysis schemes. This individual is responsible for recognition of technical deficiencies in procedures during both planning and on-site phases of an abatement project. Requirements for Project Monitor are defined in the Connecticut Department of Public Health Regulations (Sections 20-440-1 to 20- 440-9 and 20-441). In addition to these requirements, this person shall be listed in the American Industrial Hygiene Association's Asbestos Analysts Registry.
VV. Regulated Area - Area established by the employer to demarcate areas where Class I, II and III work is conducted, and any adjoining area where debris and waste from such asbestos work accumulate; a work area within which airborne concentrations of asbestos exceed or there is a reasonable possibility they may exceed the PEL.
WW. Regulated Asbestos-Containing Material (RACM) - (a) Friable asbestos material, (b) Category I non-friable ACM that has become friable, (c) Category I non-friable ACM that will be or has been subjected to sanding, grinding, cutting, or abrading, or (d) Category II non-friable ACM that has a high probability of becoming or has become crumbled, pulverized, or reduced to powder by the forces expected to act on the material in the course of demolition or renovation operations.
XX. Renovation - Altering a facility or one or more facility components in any way, including the stripping or removal of RACM from a facility component. Operations in which load- supporting members are wrecked or taken out are demolition.
YY. Repair - Overhauling, rebuilding, reconstructing or reconditioning of structures or substrates where asbestos, tremolite, anthophyllite or actinolite is present.
ZZ. Response Action - A method including removal, encapsulation, enclosure, repair and operation and maintenance that protect human health and the environment from friable ACBM.
AAA. Small-Scale, Short Duration (SSSD) - Tasks such as but not limited to: 1. Removal of asbestos containing insulation on pipes. 2. Removal of small quantities of asbestos-containing insulation on beams or above ceilings. 3. Replacement of an asbestos-containing gasket on a valve. 4. Installation or removal of a small section of drywall. Rev 092110
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5. Installation of electrical conduits through or proximate to asbestos-containing materials. 6. Removal of small quantities of ACM only if required in the performance of another maintenance activity not intended as asbestos abatement. 7. Removal of asbestos containing thermal system insulation not to exceed amounts greater than those which can be contained in a single glove-bag. 8. Minor repairs to damaged thermal system insulation, which do not require removal. 9. Repairs to a piece of asbestos-containing wallboard. 10. Repairs involving encapsulation, enclosure, or removal, to small amounts of friable ACM only if required in the performance of emergency or routine maintenance activity and not intended solely as asbestos abatement. Such work may not exceed amounts greater than those may, which can be contained in a single prefabricated mini-enclosure. Such an enclosure shall conform spatially and geometrically to the localized work area, in order to perform its intended containment function.
BBB. Spot Repair – Any asbestos abatement performed within a facility involving not more than three (3) linear feet or three (3) square feet of asbestos-containing material.
CCC. Unfinished Space - Space used for storage, utilities or work area where appearance is not a factor. Examples of an unfinished space include crawlspace; pipe tunnel and similar spaces.
DDD. Visible Emissions - Any emissions, which are visually detectable without the aid of instruments, coming from RACM or asbestos-containing waste material or from any asbestos milling, manufacturing, or fabricating operation. This does not include condensed, uncombined water vapor.
EEE. Visible Residue - Any debris or dust on surfaces in areas within the Work Area where asbestos abatement has taken place and which is visible to the unaided eye. All visible residue is assumed to contain asbestos.
FFF. Waste Generator - Any owner or operator of a source whose act or process produces asbestos- containing waste material.
GGG. Waste Shipment Record - The shipping document, required to be originated and signed by the waste generator, used to track and substantiate the disposition of asbestos-containing waste material.
HHH. Wet Cleaning - The process of eliminating asbestos contamination from building surfaces and objects by using cloths, mops, or other cleaning tools, which have been dampened with water, and afterwards thoroughly decontaminated or disposed of, as asbestos-contaminated waste.
III. Work Area - Specific area or location where the actual work is being performed or such other area of a facility, which the Commissioner determines, may be hazardous to public health because of such asbestos abatement.
JJJ. Worker Decontamination Enclosure System - The portion of a Decontamination Enclosure System designed for controlled passage of workers and authorized visitors, typically consisting of a Clean Room, a Shower Room and an Equipment Room.
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1.4 REFERENCES
A. The current issue of each document shall govern. Where conflict among requirements or with these specifications exists, the more stringent requirements shall apply. 1. Occupational Safety and Health Administration (OSHA)
29 CFR 1910.1001 - Asbestos, Tremolite, Anthophyllite, and Actinolite.
29 CFR 1926.21 - Safety Training and Education.
29 CFR 1926.32 - Definitions.
29 CFR 1926.51 - Sanitation.
29 CFR 1926.55 - Gases, vapors, fumes, dusts, and mists.
29 CFR 1926.59 - Hazard Communication.
29 CFR 1926.62 – Lead Exposure in Construction.
29 CFR 1926.200 - Accident Prevention Signs and Tags.
29 CFR 1926.417 - Lockout and Tagging of Circuits.
29 CFR 1926.1101 - Asbestos.
2. Environmental Protection Agency (EPA) 40 CFR 61, Subpart M - National Emission Standards for Hazardous Air Pollutants; Asbestos NESHAP Revision; Final Rule.
40 CFR 763, Subpart E - Asbestos School Hazard Emergency Response Act (ASHERA).
40 CFR 763, Subpart G - Worker Protection Rule.
40 CFR 763, Appendix C to Subpart E - Asbestos Model Accreditation Plan (MAP).
3. State of Connecticut, Department of Public Health Regulations (DPH
Section 19a-332a-1 through 19a-332a-16 - Standards for Asbestos Abatement.
Section 19a-333-1 through 19a-333-13 - Asbestos-Containing Materials in Schools Regulations.
Section 19a-332e-1 through 19a-332a-8 – Civil Penalties for Violation of Asbestos Abatement Laws.
Section 20-440-1 through 20-440-9 - Licensure and Training Requirements for Persons Engaged in Asbestos Abatement and Asbestos Consultation Services.
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Section 20-441 – Refresher Training.
4. American National Standards Institute (ANSI)
ANSI Z9.2 - Fundamentals Governing the Design and Operation of Local Exhaust Systems.
ANSI Z88.2 - Respiratory Protection.
5. American Society of Testing and Materials (ASTM)
ASTM E 84 - Surface Burning Characteristics of Building Materials.
ASTM E 96 - Water Vapor Transmission of Materials.
ASTM E 119 - Fire Tests of Building and Construction Materials.
ASTM E 736 - Cohesion/Adhesion of Sprayed Fire-Resistive Materials Applied to Structural Members.
ASTM E 1368 - Visual Inspection of Asbestos Abatement Projects.
ASTM E 1494 - Encapsulants for Spray- or Trowel- Applied Friable Asbestos-Containing Building Materials.
6. Underwriters Laboratories, Inc. (UL)
UL 586 - High-Efficiency, Particulate, Air Filter Units.
1.5 DOCUMENTATION
A. Submit two copies of the following documentation to the Owner to ensure compliance with the applicable regulations. An up to date copy shall be retained at the job site at all times.
B. Manufacturer's Catalog Data: 1. Local Exhaust Equipment 2. Vacuum Equipment 3. Respirators 4. Pressure Differential Automatic Recording Instrument 5. Surfactant 6. Chemical Encapsulant 7. Polyethylene Sheeting 8. Airless Sprayers 9. Portable Shower Units 10. Adhesive Removal Chemicals 11. MSDS for All Materials Delivered to the Site 12. Letters of Compatibility for Encapsulants and Over coating Materials
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C. Statements: 1. State Notification 2. Worker Medical Certification 3. Worker Training Certification 4. Worker Respirator Fit Testing 5. OSHA Laboratory Certification 6. Contractor's Project Monitor Certification 7. Landfill Approval 8. Safety Plan 9. Respirator Protection Plan a. Initial Exposure Assessment b. Copies of all required notifications, approvals and permits for the removal, disposal and transport asbestos-containing or contaminated materials. c. Documentation from a physician certifying that all employees who may be exposed to airborne asbestos in excess of the background level have been provided with an opportunity to be medically monitored to determine whether they are physically capable of working while wearing the respirator required without suffering adverse health affects. In addition, document that personnel have received medical monitoring required in 29 CFR 1926.1101. They shall also be informed of the specific types of respirators the employee shall be required to wear and the work he/she will be required to perform as well as special work place conditions such as high temperature, high humidity and chemical contaminants which to which he/she may be exposed d. Documentation certifying that all employees have received training in the proper handling of materials that contain asbestos; understand the health implications and risks involved, including the illnesses possible from exposure to airborne asbestos fibers; understands the use and limits of respiratory equipment to be used; and understands the results of monitoring of airborne quantities of asbestos as related to health and respiratory equipment as indicated in 29 CFR 1926.1101 on an initial and annual basis. e. Documentation of respiratory fit testing for all employees who must enter the Work Area. This fit testing shall be in accordance with qualitative procedures as detailed in 29 CFR 1926.1101. f. Qualifications of the person proposed for air sampling to assure workers are using appropriate respiratory protection in accordance with OSHA Standard 1926.1101. The Project Monitor shall be licensed by Connecticut DPH. Include the name and address of the testing laboratory proposed to perform air monitoring on behalf of the Contractor, along with their NIOSH PAT Program I.D. number. g. Establish and supervise in accordance with 29 CFR 1926.21, a program for the education and training of workers in the recognition, avoidance and prevention of unsafe conditions and the regulations applicable to the work environment to control or eliminate any hazards or other exposure to illness or injury. Include any site- specific information to address health and safety procedures unique to this project. h. Establish a written Respiratory Protection Plan in accordance with 29 CFR 1910.134. This plan shall establish procedures governing the selection and use of respirators and shall include such information as training in the proper use of respirators; medical examination of workers to determine whether or not they may be assigned an activity where respiratory protection is required; training in proper use and limitations of respirators; respirator fit testing; regular inspection and Rev 092110
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evaluation of the continued effectiveness of the program; and other elements included in the standard. i. Establish a written Hazard Communication Plan in accordance with 29 CFR 1910.1200(e) and 29 CFR 1926.59(e). This plan shall establish procedures describing how the facility will comply with the standard; describe how MSDS's will be obtained and made available for each hazardous chemical used in the work area; describe how information and training will be provided to employees; include a list of all toxic chemicals known to be present in the work place, cross-referenced to the MSDS file; explain how workers will be informed of hazards connected with non- routine tasks such as dealing with accidental spills and leaks; explain how workers will be informed of hazards associated with chemicals contained in unlabeled pipes; and, contain information on how other contract employees will be informed about hazards their employees may encounter while working in the facility. j. Demonstrate that employee’s exposure will be below the PEL's. For Class I asbestos work until the employer conducts exposure monitoring and documents that employees on that job will not be exposed in excess of the PEL's, or otherwise makes a negative exposure assessment, the employer shall presume that employees are exposed in excess of the TWA and excursion limit.
D. Records: 1. Sign-in/out Logs 2. Personal Air Sampling Results 3. Waste Shipment Records 4. Pressure Differential Recording Data 5. NPE Inspection and Smoke Test Logs 6. Rental Equipment Statements a. When rental equipment is to be used in removal areas or to transport waste materials, submit a copy of written notification provided to the rental company informing them of the nature of use of the rented equipment
1.6 PERSONNEL PROTECTION
A. Respiratory protection shall meet the requirements of OSHA as required in 29 CFR 1910.134 and 29 CFR 1926.1101. Provide appropriate respiratory protection for each worker and ensure usage during potential asbestos exposure. Select respirators from among those jointly approved as being acceptable for protection by the Mine Safety and Health Administration (MSHA) and the National Institute for Occupational Safety and Health (NIOSH) under the provisions of 30 CFR Part 11. Provide an adequate supply of filter elements for respirators in use.
B. Minimum respiratory protection shall be as follows:
Airborne concentration of asbestos, Required Respirator or conditions of use.
Not in excess of 10 f/cc Any powered air purifying (100 x PEL) respirator equipped with high efficiency filters or any supplied-air respirator
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operated in continuous flow mode.
Not in excess of 100 f/cc Full face piece supplied (1000 x PEL) air respirator operated in pressure demand mode.
Greater than 100 f/cc Full face piece supplied (>1000 x PEL) or air respirator operated in unknown concentration pressure demand mode, equipped with an auxiliary positive pressure self- contained breathing apparatus.
a. Respirators assigned for higher airborne fiber concentrations may be used at lower concentrations, or when required respirator use is independent of concentration.
b. A high-efficiency filter means a filter that is at least 99.97 percent efficient against mono-dispersed particles of 0.3 microns in diameter or larger.
C. Provide and require all workers to wear protective clothing in Work Areas where asbestos fiber concentrations exceed permissible limits established by OSHA. Protective clothing shall include impervious coveralls with elastic wrists and ankles, head covering, gloves and foot coverings. Ensure all contaminated protective clothing remains in the Equipment Room for reuse or disposal of as contaminated waste.
D. Ensure that all workers and authorized persons enter and leave the Asbestos Control Area through the Worker Decontamination Enclosure System.
1.7 EQUIPMENT REMOVAL PROCEDURE
A. Clean surfaces of contaminated containers and equipment thoroughly by vacuuming with HEPA filtered equipment and wet wiping before moving such items into the Equipment Decontamination Enclosure System for final cleaning and removal to uncontaminated areas. Ensure that personnel do not leave the Asbestos Control Area through the Equipment Decontamination Enclosure System.
1.8 SEQUENCE OF WORK
A. Proceed in accordance with the sequence of work as mutually agreed upon with the Owner. Work shall be divided into convenient Work Areas, each of which is to be completed as a separate unit. The following sequence of work shall be used for the asbestos abatement work: 1. A visual inspection of the Work Area to determine pre-existing damage to facility components. 2. Release of floor area (Phase) to the Contractor. 3. All temporary utilities required for the project shall be on site and operational prior to the initiation of asbestos work.
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4. Removal of all movable objects from the Work Area undergoing abatement by the Contractor. 5. Abatement of all asbestos-containing materials by the Contractor. 6. Air sampling by the Owner’s Project Monitor for reoccupancy. 7. Rework activities as specified in other sections of this specification. 8. Cleanup by the Contractor. Work Areas must be returned to their original condition or better.
1.9 DELIVERY, STORAGE AND HANDLING
A. Deliver all materials in the original packages, containers, or bundles bearing the name of the manufacturer and the brand name and product technical description. Do not use damaged or deteriorating materials. Material that becomes contaminated with asbestos shall be decontaminated or disposed of as asbestos waste.
1.10 SCHOOL IN SESSION (SIS) REQUIREMENTS – GRADES K-12
A. No asbestos removal activities are permitted during regular school hours unless approved by the Connecticut Department of Health.
B. Asbestos removal shall be conducted in accordance with applicable DPH regulations and DPH Circular Letter EHS #2006-33.
C. The abatement contractor shall provide the documentation included in paragraph 1.5.C to the Asbestos Project Designer 30 days prior to start of asbestos removal activities in each work area for submission in DPH SIS requests. No asbestos removal is permitted in an occupied school facility until approved by DPH.
D. The Owners project monitor will conduct daily air sampling at prescribed locations throughout the project. Samples will be collected and read via phase contrast microscopy (PCM) twice per shift. All air samples in occupied areas shall be analyzed at the site prior to the end of the shift, by an analyst currently listed on the AIHA Asbestos Analysts registry and the Connecticut DPH Laboratory Certification Program. The results of the analysis of all samples shall be made available prior to return of students on the next day following the date of collection of the samples.
E. If during asbestos abatement activities, any air sample analyzed by PCM is either overloaded with particulate or exceeds 0.010 f/cc or the background level, whichever is higher, the sample shall be analyzed by the NIOSH 7402 Transmission Electron Microscopy (TEM) method. Results of the analysis of the TEM samples shall be submitted to the DPH, the appropriate local Department of Health Agency and the Connecticut Technical High School System.
F. If any air sample analyzed by NIOSH 7402 TEM method is either overloaded with particulate and cannot be analyzed or, if upon analysis the sample fiber concentration exceeds 0.005 f/cc, the area outside the established asbestos work area will be considered contaminated with asbestos. The Project Designer shall conduct an assessment of the contamination and the asbestos contractor shall re-establish engineering controls, isolation barriers, abatement work practices, etc. and clean the affected area. An area of the school evacuated due to air sampling data as described above shall not be occupied until: i) the area is cleaned via wet wipe
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techniques using amended water and HEPA vacuum procedures by the asbestos contractor; and ii) air sampling and analysis of the area satisfies the DPH criteria for re-occupancy.
PART 2 - PRODUCTS
2.1 MATERIALS
A. Fire retardant polyethylene sheet in roll size to minimize the frequency of joints shall be delivered to job site with factory label indicating four (4) or six (6) mil.
B. Polyethylene disposable bags shall be six (6) mil with pre-printed label. Disposable bags shall be [transparent] [opaque].
C. Tape shall be capable of sealing joints in adjacent polyethylene sheets and for attachment of polyethylene sheet to finish or unfinished surfaces. Tape must be capable of adhering under both dry and wet conditions.
D. Surfactant (wetting agent) shall consist of fifty (50) percent polyoxyethylene ether and fifty (50) percent polyoxyethylene ester, or equivalent, and shall be mixed with water to provide a concentration one (1) ounce surfactant to five (5) gallons of water or as directed by the manufacturer.
E. Containers must be impermeable and shall be both air and watertight. Containers shall be labeled in accordance with OSHA Standard 29 CFR 1926.1101 and EPA 40 CFR Part 61.152 as appropriate.
F. Labels and signs shall conform to OSHA Standard 29 CFR 1926.1101.
G. Encapsulant shall be bridging or penetrating type which has been approved by the Design Consultant. Usage shall be in accordance with manufacturer's printed technical data. Encapsulant must be compatible with new materials being installed. Encapsulant may be clear or white.
H. Glove-bag assembly shall be manufactured of six (6) mil transparent polyethylene or PVC with two (2) inward projecting long sleeve gloves, an internal pouch for tools, and an attached labeled receptacle for waste.
I. Mastic removal chemicals shall be low odor, non-citrus based. Flash point shall be in excess of 140 deg. F.
2.2 TOOLS AND EQUIPMENT
A. Tools and equipment shall be suitable for asbestos removal.
B. Protective clothing, respirators, filter cartridges, air filters and sample filter cassettes shall be provided in sufficient quantities for the project.
C. Electrical equipment, protective devices, emergency generators and power cables shall conform to all applicable codes.
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D. Shower stalls and plumbing shall include sufficient hose length and drain system or an acceptable alternate. Showers shall be equipped with hot and cold or warm running water. One shower stall shall be provided for each eight workers.
E. Exhaust air filtration units shall be equipped with HEPA filters capable of providing sufficient air exhaust to create a minimum pressure differential of 0.02 inches of water column, and to allow a sufficient flow of air through the area. An automatic warning system shall be incorporated into the equipment to indicate pressure drop or unit failure. No air movement system or air filtering equipment shall discharge unfiltered air outside the Asbestos Control Area.
F. Pressure differential automatic recording instrument shall be provided to ensure exhaust air filtration devices provide the minimum pressure differential required between the Work Area and occupied areas of the facility.
G. Spray equipment shall be capable of mixing wetting agent with water and capable of generating sufficient pressure and volume. Hose length shall be sufficient to reach all of the Asbestos Control Area.
H. Vacuum units, of suitable size and capabilities for the project, shall have HEPA filters capable of trapping and retaining at least 99.97 percent of all monodispersed particles of 0.3 microns in diameter or larger.
I. Mechanical mastic removal equipment shall be suitable for the application.
J. Ladders and/or scaffolds shall be of adequate length, strength and sufficient quantity to support the work schedule.
K. Other materials such as lumber, nails and hardware necessary to construct and dismantle the decontamination enclosures and the barriers that isolate the Work Area shall be provided as appropriate for the work.
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PART 3 - EXECUTION
3.1 GENERAL REQUIREMENTS FOR ASBESTOS ABATEMENT
A. A Competent Person and Asbestos Abatement Site Supervisor shall be on the job at all times to ensure the establishment and maintenance of the NPE and proper work practices are followed through completion of the project.
B. Containerize asbestos-containing waste material removed daily. Do not allow ACM to remain on the floor overnight, allowing it to dry out. Fill disposal containers (six (6) mil polyethylene bags or fiber drums) as removal proceeds, seal filled containers, and apply caution labels and clean containers before removal to wash area. Bags shall be securely sealed to prevent accidental opening and leakage by taping in gooseneck fashion. Bags may be placed in drums for staging and transportation to the disposal site. Bags shall be decontaminated by wet cleaning and HEPA vacuuming before being placed in clean drums and sealed with locking ring tops. Vinyl asbestos tile removed shall be bagged and placed in clean drums and sealed with locking ring tops. Wet clean each container thoroughly before moving to a holding area or to the waste storage container.
C. If at any time during asbestos removal, should the Project Monitor suspect contamination of areas outside the Work Area, the Contractor shall stop all abatement work and take steps to decontaminate these areas and eliminate causes of such contamination. Unprotected individuals shall be prohibited from entering contaminated areas until air sampling and visual inspections determine decontamination.
3.2 PREPARATION OF WORK AREA ENCLOSURE SYSTEM
A. Prior to beginning work, the Owner Construction Administrator, Consultant and Contractor shall perform a visual survey of each Work Area and list all pre-existing damage to building components. The Contractor shall submit to the Construction Administrator a list, of pre- existing damaged areas.
B. Post warning signs meeting the specifications of OSHA 29 CFR 1910.1001 and 29 CFR 1926.1101 at each Regulated Area. In addition, signs shall be posted at all approaches to Regulated Areas so that an employee may read the sign and take the necessary protective steps before entering the area. Additional signs may require posting following construction of work place enclosure barriers.
C. Utilize engineering controls and personnel protective equipment while installing enclosures and supports when asbestos-containing materials may be disturbed.
D. When feasible, shut down and lock out electrical power, including all receptacles and light fixtures. Protect receptacles and light fixtures remaining in the Work Area with six -(6) mil polyethylene and seal with tape. Remove or protect fire alarm system components remaining in the area with six- (6) mil polyethylene and seal with tape. Coordinate all power and fire alarm isolation with the Owner.
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E. Provide temporary power and lighting and ensure safe installation, including ground fault protection, of temporary power sources and equipment in compliance with applicable electrical code and OSHA requirements. The Contractor is responsible for proper connection and installation of electrical wiring.
F. Shut down and isolate heating, cooling, and ventilating air systems to prevent contamination and fiber dispersal to other areas of the building. Seal all vents.
G. Pre-clean movable objects within the proposed Work Areas using HEPA filtered vacuum equipment and/or wet cleaning methods as appropriate and remove such objects from Work Areas to a temporary location.
H. Pre-clean fixed objects within the proposed Work Areas, using HEPA filtered vacuum equipment and/or wet cleaning methods as appropriate, and enclose with six (6) mil polyethylene sheeting sealed with tape. Objects which must remain in the Work Area and which require special ventilation or enclosure include electrical equipment, pumps, compressors, control panels, meter equipment.
I. Clean the proposed Work Areas using HEPA filtered vacuum equipment and/or wet cleaning methods as appropriate. Do not use methods that raise dust, such as dry sweeping or vacuuming with equipment not equipped with HEPA filters.
J. Seal off all windows, doorways, skylights, ducts, grilles, diffusers, and any other openings between the Work Area and the uncontaminated areas outside of the Work Area with critical barriers. Doorways and corridors, which will not be used for passage during work, must be sealed with fixed critical barriers.
K. Conspicuously label and maintain emergency and fire exits from the Asbestos Control Area satisfactory to the Owner.
3.3 WORKER DECONTAMINATION ENCLOSURE SYSTEM
A. Establish contiguous to the Work Area, a Worker Decontamination Enclosure System consisting of Equipment Room, Shower Room and Clean Room in series. Access to the Work Area shall only be through this enclosure.
B. Access between rooms in the Worker Decontamination Enclosure System shall be through double flap-curtained openings (air locks). Other effective designs are permissible. The Clean Room, Shower Room and Equipment Room located within the Worker Decontamination Enclosure, shall be completely sealed ensuring sole source of airflow into the Asbestos Control Area originates from the outside-uncontaminated areas.
C. The Clean Room shall be adequately sized to accommodate workers and shall be equipped with a suitable number of hooks, lockers, shelves, etc., for workers to store personal articles and clothing. Changing areas of the Clean Room shall be suitably screened from areas occupied by the public.
D. The Shower Room shall be of sufficient capacity to accommodate the number of workers. Supply warm water to showers. Provide one shower for each eight workers. No worker or other person shall leave an Asbestos Control Area without showering. Rev 092110
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3.4 EQUIPMENT DECONTAMINATION ENCLOSURE SYSTEM
A. Establish contiguous to the Work Area, an Equipment Decontamination Enclosure System consisting of two (2) totally enclosed chambers divided by a double flap curtained opening. Other effective designs are permissible. This enclosure must be constructed to ensure that no personnel enter or exit through this unit.
3.5 SEPARATION OF WORK AREAS FROM OCCUPIED AREAS
A. Occupied areas and/or building space not within the Asbestos Control Area shall be separated from asbestos abatement Work Areas by means of airtight barriers. Barriers at openings with dimensions exceeding two (2) feet in both directions shall be blocked with fixed critical barriers.
B. Do not impair required building exits from any occupied building area. Where normal exits have been blocked by the asbestos work, provide temporary exit signs directing building occupants to the nearest available exit location.
C. Create a pressure differential in the range of 0.02 to 0.04 inches of water column between the Work Area and occupied areas by the use of acceptable pressure differential equipment. Provide a sufficient quantity of units to exhaust the volume of air within the Asbestos Control Area a minimum of four times per hour. Continuously monitor the pressure differential between the Work Area and occupied areas utilizing recording type equipment to ensure exhaust air filtration equipment maintains a minimum pressure differential of 0.02 inches of water column.
3.6 REMOVAL OF FRIABLE ASBESTOS MATERIAL
A. Remove friable materials identified in accordance with the specific description of work to be accomplished.
B. Cover floor and wall surfaces with polyethylene sheeting sealed with tape. Polyethylene shall be applied alternately to floors and walls. Cover floors first, with a layer of six- (6) mil polyethylene sheeting, so that polyethylene extends at least twelve (12) inches up on walls. Cover walls with a layer of four- (4) mil polyethylene sheeting to twelve (12) inches beyond the wall floor intersection, thus overlapping the floor material by a minimum of twenty-four (24) inches. Repeat the process for the second layer of polyethylene. There shall be no seams in the plastic sheet at wall-to-floor joints.
C. Removal of existing suspended ceilings, fluorescent light fixtures, and other ceiling mounted items that interfere with asbestos abatement shall be accomplished after engineering controls have been established. Fluorescent fixture components require special handling and disposal. Remove and recycle fluorescent lamps. Identify and separate PCB-containing and non-PCB- containing ballasts. Remove, handle, and dispose of PCB's in accordance with 40 CFR 761 and applicable federal, state, and local regulations. Unless labeled otherwise, all fluorescent light fixture ballasts are assumed to contain PCB's. Accomplish ballast removal within a contained area. Workers shall be trained in accordance with 29 CFR 1910.120 and shall wear appropriate personal protective equipment while removing PCB-containing ballasts from fixtures. Remove ballasts and wipe fixtures to remove PCB contamination or dispose of entire fixture as PCB contaminated. Ballasts and PCB contaminated rags and protective clothing shall be placed in appropriately labeled hazardous waste storage containers and destroyed in accordance with all Rev 092110
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applicable regulations. Uncontaminated light fixtures may be disposed of as construction debris. Disposal of regulated components shall be in accordance with State and Federal regulations.
D. Where non-ACM thermal systems insulation exists within the Work Area, decontaminate and protect non-ACM insulation material with two (2) layers of six (6)-mil polyethylene sheeting, or remove as asbestos contaminated.
E. Spray friable materials with amended water, using airless spray equipment capable of providing a "mist" application to reduce the release of fibers during the removal operation. In order to maintain indoor asbestos concentrations at a minimum, remove the wet asbestos in manageable sections. Materials shall not be allowed to dry out. Material drop shall not exceed 8 feet. For heights up to 15 feet, provide inclined chutes or scaffolding to intercept drop. For heights, exceeding 15 feet provide enclosed dust-proof chutes.
F. After completion of stripping work, all surfaces from which asbestos has been removed shall be wet brushed, using a nylon brush, wet wiped and sponged or cleaned by an equivalent method to remove all visible material (wire brushes are not permitted). During this work, the surfaces being cleaned shall be kept wet.
3.7 REMOVAL OF NON-FRIABLE RESILIENT FLOORING AND ASSOCIATED MASTIC
A. Resilient flooring shall be removed by approved methods, which minimize the release of asbestos fibers. Mastic may be removed by hand methods utilizing solvents or by mechanical means. Precaution shall be taken to prevent the leakage of contaminated liquids containing solvents to other areas of the building. Take immediate steps to clean up leaks and prevent future occurrences of the leak. Solvents shall be used in strict accordance with the manufacturer's written recommendations. Mechanical equipment may be used to remove flooring mastic. Ensure surfaces have been adequately wetted to prevent dust emissions prior to operation of mechanical mastic removal equipment.
3.8 REMOVAL OF NON-FRIABLE MISCELLANEOUS MATERIAL
A. Non-friable miscellaneous materials shall be removed by approved methods, which minimize the release of asbestos fibers. Materials shall be wetted with amended water prior to removal. Double wrap ACM in 6-mil polyethylene sheeting and remove for disposal.
3.9 INTACT REMOVAL OF NON-FRIABLE MISCELLANEOUS MATERIAL
A. Intact removal of non-friable asbestos-containing materials shall be accomplished by approved methods without release of asbestos fibers. Materials shall be wetted with amended water prior to removal. Double wrap removed ACM in 6-mil polyethylene sheeting and remove for disposal.
B. Asbestos removal shall be conducted in accordance with applicable DPH regulations and DPH Circular Letter DEH #2003-10.
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3.10 REMOVAL OF CONTAMINATED EARTH
A. Remove all ACM gross debris and visible contamination from the top of soil. Cover floor and wall surfaces with polyethylene sheeting sealed with tape. Polyethylene shall be applied alternately to floors and walls. Cover floors first with a layer of six- (6) mil polyethylene sheeting, so that polyethylene extends at least twelve (12) inches up on walls. Cover walls with a layer of four- (4) mil polyethylene sheeting to twelve (12) inches beyond the wall floor intersection, thus overlapping the floor material by a minimum of twenty-four (24) inches. Repeat the process for the second layer of polyethylene. There shall be no seams in the plastic sheet at wall-to-floor joints. Perform removal of ACM from all surfaces containing asbestos in the crawl space. After successful completion of a visual inspection, remove the polyethylene sheeting and place in disposal containers. Any debris which may have leaked behind the inner layer shall be removed by HEPA vacuuming. Remove soil to a depth of 2-inches, or to a depth as required by the Project Manager to remove ACM contamination. Apply a lock-down encapsulant to all surfaces within the Work Area from which asbestos has been removed.
3.11 REMOVAL OF EXTERIOR UNDERGROUND PIPE AND CONDUIT SYSTEM INTACT
A. After excavating, to expose the top of the underground pipe system, remove by hand, earth from the sides of the pipe without disturbing the exterior. Construct a Negative Pressure Enclosure (NPE) system suitable for exterior service utilizing wood frame and plywood construction. Provide exhaust air filtration equipment to create a minimum of four air changes per hour and establish a negative pressure differential between the Work Area and the exterior of between 0.02 and 0.04 inches of water column. Remove pipe and conduit system containing ACM in sections cut to the maximum length feasible. At locations where the pipe systems are to be cut into sections, and where the sections are to be lifted, remove earth from the entire perimeter of the pipe conduit. Construct the NPE and establish a negative pressure differential between the Work Area and the exterior. Construct the containment of adequate size to remove a minimum of two linear feet of outer casing and underlying insulation prior to disturbing ACM. Utilize locations where field joints have been made during pipe system installation to the extent feasible. Remove the ACM casing and pipe insulation materials from around steam piping. Once the area has passed clearance testing and all controls established by this section have been removed cut the piping and remove the section from the trench using slings which will not damage the casing. Double wrap sections of pipe in 6-mil polyethylene sheeting and place in the waste storage container or transport vehicle.
3.12 REMOVAL OF EXTERIOR UNDERGROUND PIPE INSULATION
A. After excavating to expose the top of the underground pipe system, remove by hand earth from the sides of the pipe without disturbing the insulation. Construct a Negative Pressure Enclosure (NPE) system suitable for exterior service utilizing wood frame and plywood construction. Provide exhaust air filtration equipment to create a minimum of four air changes per hour and establish a negative pressure differential between the Work Area and the exterior of between 0.02 and 0.04 inches of water column. Remove pipe and conduit system containing ACM in sections cut to the maximum length feasible. After excavating to expose the top of the pipe system, remove by hand earth from the sides of the pipe. Construct the NPE along the entire section of piping between manholes, and establish a negative pressure differential between the
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Work Area and the exterior. Remove the pipe insulation and all asbestos-containing material, including contaminated earth from around piping as ACM.
3.13 REMOVAL OF WINDOWS FROM BUILDING EXTERIOR
A. Cover floor surfaces with polyethylene sheeting sealed with tape. Polyethylene shall extend a minimum of 5-feet from walls. Cover ground surfaces with polyethylene sheeting sealed with tape. Polyethylene shall extend a minimum of 10-feet from building exterior. Install polyethylene sheet over the inside of the window opening and seal with tape.
B. The windows are to be removed from the opening by hand methods to minimize damage, wrapped in two (2) layers of 6-mil polyethylene sheeting and taken off-site by the contractor for final cleaning prior to disposal and recycling. After completion of stripping work, all surfaces from which asbestos has been removed shall be wet brushed, using a nylon brush, wet wiped and sponged or cleaned by an equivalent method to remove all visible residue (wire brushes are not permitted). During this work, the surfaces being cleaned shall be kept wet.
3.14 ALTERNATIVE WORK PRACTICE (AWP) PROCEDURES
A. The procedures described in this specification are to be utilized at all times. Alternative work practice methods may be used if pre-approved by DPH. Should the Contractor desire to use alternative work practice procedures, which have not been pre-approved by DPH, submit in writing a description of the proposed methods to DPH, Design Consultant, and Owner’s Project Monitor for approval.
B. Alternative work practice (AWP) procedures shall provide equivalent or greater protection than the procedures that they replace. A DPH licensed asbestos project designer must submit in writing a description of the proposed methods to the Design Consultant for review. If the procedure is acceptable to the Design Consultant, an AWP application may then be forwarded to DPH for approval. Failure to secure AWP acceptance or approval shall not be a basis of a claim for additional compensation.
C. The Contractor shall be responsible for all fees associated with filing Alternative Work Practice (AWP) applications, which have not been pre-approved. AWP applications must be submitted by Connecticut DPH licensed Project Designers.
3.15 CLEAN-UP PROCEDURE
A. Remove and containerize all visible accumulations of asbestos-containing and/or asbestos-contaminated debris which may have splattered or collected on the polyethylene wall covering. Carefully remove the cleaned outer layer of polyethylene from the walls, fold inward as material is being removed, and place in disposal containers. Any debris, which may have leaked behind the outer layer, shall be removed by HEPA vacuuming and/or wet cleaning.
B. Remove contamination from the exteriors of the negative air machines, scaffolding, ladders, extension cords, hoses and other equipment inside the Work Area. Cleaning may be accomplished by brushing, HEPA vacuuming and/or wet cleaning.
C. The Owner’s Project Monitor shall conduct a thorough visual inspection utilizing a high- intensity flashlight, with the containment barriers in place, to detect visible accumulations of Rev 092110
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dust or bulk asbestos-containing materials remaining in the Work Area. Should dust, debris or residue be detected, the Contractor shall repeat the cleaning, at the Contractor's expense, until the area is in compliance. The visual inspection will detect incomplete work, damage caused by the abatement activity, and inadequate clean up of the work site.
D. Once the area has been re-cleaned, any equipment, tools or materials not required for completion of the work, shall be removed from the Work Area. Negative air filtration devices shall remain in place and operating for the remainder of the clean-up operation.
E. Wet wipe the walls beginning at the point farthest away from the negative air filtration units using cotton rags or lint free paper towels. Rags and towels shall be disposed of after each use. Workers should avoid the use of dirty rags to insure proper cleaning of surfaces. Mop the entire floor with a clean mop head and amended water. Water shall be changed frequently. Waste water shall be filtered using best available technology and dumped down an approved drain.
F. A visual inspection of the Work Area by the licensed Project Monitor shall be conducted. Evidence of asbestos contamination identified during the inspection will necessitate further cleaning as heretofore specified. The area shall be re-cleaned at the Contractors expense until the Standard of Cleanliness is achieved.
G. Upon successful completion of the visual inspection, the Contractor shall encapsulate all abated surfaces.
H. Once the lock-down encapsulant has sufficiently dried, air sampling for reoccupancy clearance shall be undertaken using aggressive sampling techniques. Analysis of clearance samples shall follow State of Connecticut Regulations, Section 19a-332a-12. Areas, which do not comply, shall continue to be cleaned by and at the Contractors expense, until the specified Standard of Cleaning is achieved as evidenced by results of air testing. When the Work Area passes the reoccupancy clearance, controls established by this specification may be removed.
I. During breakdown of containment carefully remove the polyethylene barriers. Fold inward as the material is being removed, and place in leak-tight containers. Any debris which may have fallen behind the polyethylene sheeting shall be removed by HEPA vacuuming and/or wet cleaning. Remove all remaining polyethylene, including critical barriers, and Decontamination Enclosure Systems leaving negative air filtration devices in operation. HEPA vacuum and/or wet wipe any visible residue, which is uncovered during this process.
3.16 REOCCUPANCY CLEARANCE AIR SAMPLING
A. Reoccupancy clearance air sampling will be conducted by the Project Monitor in accordance with the reoccupancy clearance criteria as set forth in the Regulations of Connecticut State Agencies, Section 19a-332a-12 or Section 19a-333-7 as applicable.
B. Asbestos removal shall be conducted in accordance with applicable DPH regulations and DPH Circular Letter EHS #2010-48.
C. Post-abatement clearance air monitoring requirements are as follows: 1. Air sampling will not begin until at least 12 hours after wet cleaning has been completed and no visible water or condensation remain. Rev 092110
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2. Sampling equipment will be placed at random around the Work Area. If the Work Area contains the number of rooms equivalent to the number of required samples based on floor area, a sampler shall be placed in each room. When the number of rooms is greater than the number of samples, a representative number of rooms will be selected. 3. The representative samplers placed outside the Work Area but within the building will be located to avoid any air that might escape through the isolation barriers and will be approximately 50 feet from the entrance to the Work Area, and 25 feet from the isolation barriers. 4. The following aggressive air sampling procedures will be used within the Work Area during all air clearance monitoring: a. Before starting the sampling pumps, direct the exhaust from forced air equipment (such as a 1 horsepower leaf blower) against all walls, ceilings, floors, ledges and other surfaces in the Work Area. This should take at least 5 minutes per 1000 SF of floor area. b. Place a 20-inch fan in the center of the room. (Use one fan per 10,000 cubic feet of room space.) Place the fan on slow speed and point it toward the ceiling. c. Start the sampling pumps and sample for the required time. d. Turn off the pump and then the fan(s) when sampling is complete. 5. Air volumes taken for clearance sampling shall be sufficient to accurately determine (to a 95 percent probability) fiber concentrations to 0.010 f/cc of air. 6. Each homogeneous Work Area, which does not meet the clearance criteria, shall be thoroughly recleaned using HEPA vacuuming and/or wet cleaning, with the negative pressure ventilation system in operation. New samples shall be collected in the Work Area as described above. The process shall be repeated until the Work Area passes the test, with the cost of repeat sampling being borne entirely by the Contractor. 7. For an asbestos abatement project with more than one homogeneous Work Area, the release criterion shall be applied independently to each Work Area.
D. Continuous air sampling during construction will be conducted by the State’s Project Monitor. Reoccupancy clearance testing will be in accordance with State of Connecticut DPH requirements. For window removal, a final visual inspection is to be performed to determine successful completion of all work associated with removal of windows
3.17 CONTRACTOR RESPONSIBILITY
A. Conduct air sampling, as necessary, to assure that workers are using appropriate respiratory protection in accordance with OSHA Standard 1926.1101. Perform monitoring to determine accurately the airborne concentrations of asbestos to which employees may be exposed. Determinations of employee exposure shall be made from breathing zone air samples that are representative of the 8-hour TWA and 30-minute short-term exposures of each employee. Documentation of air sampling results must be recorded at the work site within twenty-four (24) hours of receipt of results, and shall be available for review until the job is complete.
3.18 DISPOSAL OF ASBESTOS
A. Disposal of asbestos-containing and/or asbestos contaminated material shall occur at an authorized site and must be in compliance with the requirements of, and authorized by the Office of Solid Waste Management, Department of Environmental Protection, State of Connecticut, or other designated agency having jurisdiction over solid waste disposal.
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B. Disposal approval shall be obtained prior to commencement of asbestos removal.
C. Warning signs must be attached to vehicles used to transport asbestos-containing waste. Warning signs shall be posted during loading and unloading of disposal containers. The signs must be posted so that they are plainly visible.
D. Waste removal dumpsters and cargo areas of transport vehicles shall be lined with a layer of six (6) mil polyethylene sheeting to prevent contamination from leaking or spilled containers. Floor sheeting shall be installed first, and shall be extended up sidewalls 12-inches. Wall sheeting shall overlap floor sheeting 24-inches and tape into place.
E. A copy of the completed Waste Shipment Record shall be provided to the Owner.
3.19 REINSTALLATION OF DISPLACED EQUIPMENT
A. After reoccupancy is granted, resecure mounted items removed during the course of the work to their former positions.
B. Re-establish to proper working order all HVAC, mechanical and electrical systems including lights, exit lights, fire alarm systems and sound systems.
3.20 ACTION CRITERIA
A. If air samples collected outside of the Work Area during abatement activities indicate airborne fiber concentrations greater than original background levels or greater than 0.010 f/cc, as determined by Phase Contrast Microscopy, whichever is larger, an examination of the Work Area perimeter shall be conducted and the integrity of barriers shall be restored. Cleanup of surfaces outside the Work Area using HEPA vacuum equipment or wet cleaning techniques shall be done prior to resuming abatement activities.
END OF SECTION 02 82 00
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16PSX0110 Attachment A-2: DESCRIPTION OF SERVICE ATTACHMENT SECTION 23 33 00 FLEXIBLE CONNECTIONS PAGE 1 OF 1
PART 1 - GENERAL
1.1 SCOPE
A. The work under this Section shall include furnishing all labor, materials and equipment necessary to install flexible connections at equipment connections to fixed ductwork following removal of existing flexible connections and successful air clearance test results.
B. Contractor shall verify all locations where flexible connections are to be removed and replaced.
1.2 SUBMITTALS
A. Contractor shall submit manufacturer's complete product data and installation instructions with list of materials, locations, and thickness for each use.
PART 2 - PRODUCTS
2.1 MATERIALS
A. Closely woven, 30 oz. UL approved glass fabric, double coated with neoprene.
B. Fire retardant, waterproof, air tight, resistant to acids and grease, capable of withstanding temperatures up to 250 degrees F.
C. Materials shall have a flame spread rating of 25 or less and a smoke developed rating of 50 or less when tested in accordance with ASTM E84.
PART 3 - EXECUTION
3.1 INSTALLATION
A. Install new flexible duct connections following manufacturer's instructions and in accordance with Fig. 3-5 of the SMACNA Low Pressure Duct Standards.
B. Seal all ductwork where dismantled using duct sealing tape and mastic. The Contractor shall repair all ductwork that is buckled, misaligned, or damaged as a result of this work at no additional cost to the Owner.
END OF SECTION 23 33 00
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16PSX0110 Attachment A-3: DESCRIPTION OF SERVICE ATTACHMENT SECTION 23 07 00 THERMAL INSULATION PAGE 1 OF 4
PART 1 - GENERAL
1.1 DESCRIPTION OF WORK
A. The work included under this section shall include furnishing all labor, materials and equipment necessary to insulate or re insulate all (including presently un-insulated but previously insulated) mechanical systems indicated.
B. Insulation requirements shall be in accordance with the current edition of ASHRAE 90.1. Insulation shall consist of replacement with a non-asbestos-containing material of the thickness and type as specified herein.
C. Installation of insulation materials shall include but is not limited to the following: 1. Low Pressure Steam Piping. 2. Steam Condensate Piping. 3. Roof Drains. 4. Domestic Cold Water Piping. 5. Domestic Hot Water Piping. 6. Chilled Water Piping. 7. Hot Water Heating Supply and Return Piping. 8. Mechanical Equipment. 9. HVAC Equipment. 10. HVAC Ductwork. 11. Boiler Breeching
1.2 REFERENCES
A. ASHRAE 90.1 – Energy Standards for Buildings Except Low-rise Residential Buildings.
B. ASTM C547 - Mineral Fiber Preformed Pipe Insulation.
C. ASTM C612 – Mineral Fiber Block and Board Thermal Insulation.
D. ASTM E84 - Surface Burning Characteristics of Building Materials.
E. ASTM E96 - Water Vapor Transmission of Materials.
F. NFPA 255 - Surface Burning Characteristics of Building Materials.
G. UL 723 - Surface Burning Characteristics of Building Materials.
1.3 SUBMITTALS
A. Submit manufacturer's technical product data and installation instructions for each insulation material and device proposed for use with a list of materials, locations and thickness for each use.
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1.4 QUALITY ASSURANCE
A. Materials: Flame spread/smoke developed rating of 25/50 or less in accordance with ASTM E84, NFPA 255, and UL 723.
1.5 DELIVERY, STORAGE, AND HANDLING
A. Deliver materials to site in original factory packaging, labeled with manufacturer's identification, including product density and thickness.
B. Store insulation in original wrapping and protect from weather and construction traffic.
C. Protect insulation against dirt, water, chemical, and mechanical damage.
1.6 ENVIRONMENTAL REQUIREMENTS
A. Maintain ambient temperatures and conditions required by manufacturers of adhesives, mastic, and insulation cements.
B. Maintain temperature during and after installation for minimum period of 24 hours.
PART 2 - PRODUCTS
2.1 GENERAL
A. Materials shall have a flame spread rating of 25 or less and a smoke developed rating of 50 or less when tested in accordance with ASTM E84.
2.2 GLASS FIBER PIPING INSULATION
A. Fiberglass piping insulation shall conform to ASTM C547 and shall be pre-molded sectional rigid molded with a "k" of 0.24 at 75 degrees F mean temperature, thickness as specified in the Piping Insulation Thickness table. Insulation shall be jacketed with an double pressure- sensitive adhesive ASJ vapor retarder jacket having a water vapor permeance of 0.02 perms (maximum). Maximum service temperature 450 degrees F.
2.3 GLASS FIBER FITTING INSULATION
A. Insulation for fittings, flanges, and valves shall be remolded PVC fitting covers with fiberglass insulation inserts of the same thickness and conductivity as used on adjacent piping. Maximum service temperature 450 degrees F. (insert, 150 degrees F PVC). PVC fitting covers shall be 30 mil.
2.4 DUCT INSULATION
A. Flexible fiberglass duct insulation shall conform to ASTM C553 with 1 pcf density, with a “k” of 0.28 at 75 degrees F mean temperature, 1-1/2” thick. Insulation shall be jacketed with an FSK vapor retarder jacket having a water vapor permeance of 0.02 perms (maximum). Maximum service temperature 250 degrees
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B. Rigid fiberglass duct insulation shall conform to ASTM C612 with 6 pcf density, with a "k" of 0.40 at 200 degrees F mean temperature, 1-1/2" thick. Insulation shall be jacketed with an FSK vapor retarder jacket having a permeance of 0.02 perms (maximum). Maximum service temperature 450 degrees F.
2.5 EQUIPMENT INSULATION
A. Rigid fiberglass equipment insulation shall conform to ASTM C612 with 6 pcf density, with a "k" of 0.40 at 200 degrees F mean temperature, 2" thick. Insulation shall be jacketed with an ASJ vapor retarder jacket having a permeance of 0.02 perms (maximum). Maximum service temperature 450 degrees F.
2.6 BOILER BREECHING INSULATION
A. Mineral rock wool conforming to ASTM C612 class 3, density 3.0 pounds pcf. Maximum service temperature 1200 degrees F.
2.7 ADHESIVES, SEALANTS, AND COATING COMPOUNDS
A. Vapor barrier coating shall conform to MIL-A-3316, Class 1.
2.8 ANCHOR PINS
A. Anchor pins and speed washers as recommended by the insulation manufacturer.
PART 3 - EXECUTION
3.1 EXAMINATION
A. Verify that piping has been tested before applying insulation materials. Notify Agency if any leaks have been identified during construction activities prior to re-insulation.
B. Verify that surfaces are clean, foreign material removed, and dry.
3.2 INSTALLATION
A. Insulation thickness shall be in accordance with the current edition of ASHRAE 90.1. The insulation thickness identified in the insulation schedule is meant only as a guide and it is the responsibility of the contractor to comply with applicable codes at the time of the work.
B. Fiberglass Insulation: 1. Install materials in accordance with manufacturer's instructions. Secure seams with pressure sensitive tape closure and butt joints with minimum 3-inch (76 mm) wide tape of same material as vapor barrier jacket. 2. On exposed piping, locate insulation and cover seams in least visible locations. 3. Continue insulation through walls, sleeves, pipe hangers, and other pipe penetrations. 4. Insulate entire system including fittings, valves, unions, flanges, strainers, flexible connections and expansion joints. 5. Apply vapor barrier coating to all exposed ends of insulation.
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C. Insulation thicknesses for hot water systems are for systems operating to 200 F. LP steam is for temps from 200 to 250 F (15 psig). MP steam is for temps from 251 to 350 F (15 to 125 psig). HP steam is for temps from 351 and above (125 psig and above) Condensate is assuming maximum temp of 200 F.
3.3 INSULATION SCHEDULE
Per 2006 International Energy Conservation Code:
PIPE SIZE THICKNESS PIPING SYSTEM (Inch) (Inch) Domestic Cold Water All 1" Domestic Hot Water Up to 2" 1" Domestic Hot Water 2 1/2" to 8" 2" Domestic Hot Water Recirculating All 1" Horizontal Roof Drains Up to 6" 1" Horizontal Roof Drains 8" and over 1 1/2" Hot Water Supply and Return Up to 1 1/2" 1" Hot Water Supply and Return 1 1/2" and over 2" Low Pressure Steam(up to 15 psig) Up to 2" 1 1/2" Low Pressure Steam(up to 15 psig) 2 1/2" to 6" 3" Low Pressure Steam(up to 15 psig) 8" and over 3 1/2" Medium Pressure Steam(15 to 120 psig) Up to 1" 2" Medium Pressure Steam(15 to 120 psig) 1 1/4" to 4" 2 1/2" Medium Pressure Steam(15 to 120 psig) 5" to 8" 3 1/2" High Pressure Steam(125 psig and above) Up to 2" 2 1/2" High Pressure Steam(125 psig and above) 2 1/2" to 4" 3" High Pressure Steam(125 psig and above) 5" to 8" 3 1/2" Steam Condensate (Gravity and Pumped) All 1 1/2" Condensate Drain (copper pipe only) All 1/2" Flash Tank All 3" Chilled Water (40 F to 55 F) Up to 1 1/2" 1" Chilled Water (40 F to 55 F) 1 1/2" and over 1 1/2" Hot Water Storage Tank All 2" Other Heating Equipment All 2" Boiler Breeching All 3"
END OF SECTION 23 07 00
16PSX0110 Attachment A-4: DESCRIPTION OF SERVICE ATTACHMENT SECTION 07 08 00 ASBESTOS-CONTAINING ROOFING REMOVAL PAGE 1 OF 5
PART 1 - GENERAL
1.1 SCOPE
A. The work specified herein shall be the removal of asbestos-containing roofing materials by persons who are knowledgeable, qualified, licensed, and trained in the removal, treatment, handling and disposal of asbestos-containing roofing material, and the subsequent cleaning of the affected environment. The Contractor shall have a Competent Person in control on the job site with authority to take prompt corrective measures at all times during roofing removal work. This person must comply with applicable Federal, State and Local regulations which mandate work practices, and be capable of performing the work of this contract.
B. The Owner may retain the services of a Project Monitor for protection of its interests and those using the building. Area air sampling and visual inspection to ensure proper clean up of the work area will be conducted as deemed necessary.
C. Deviations from the Specification require the written approval of the State of Connecticut.
1.2 DESCRIPTION OF WORK
A. The Contractor shall supply all labor, materials, equipment, services, insurance (with specific coverage for asbestos), and incidentals which are necessary or required to perform the work in accordance with applicable governmental regulations and these specifications
B. A description of the scope of work will be attached to each individual project work order.
1.3 DEFINITIONS
A. AGENCY - The authoritative force, usually at the state level, or their representative.
B. ASBESTOS-CONTAINING MATERIAL (ACM) – Any material containing more than one percent asbestos.
C. COMPETENT PERSON – In addition to the definition in 29 CFR 1926.32(f), one who is in the workplace and selecting the appropriate control strategy for asbestos exposure, who has the authority to take prompt corrective measures to eliminate them, as specified in 29 CFR 1926.32(f); in addition, for Class I and Class II work who is specially trained in a training course which meets the criteria of EPA’s Model Accreditation plan (40 CFR Part 763) for Supervisor, or its equivalent.
D. HIGH-EFFICIENCY PARTICULATE AIR (HEPA) - A filter capable of trapping and retaining at least 99.97 percent of all mono-dispersed particles 0.3 microns in diameter.
E. LEAK-TIGHT - Solids or liquids cannot escape or spill out. It also means dust-tight.
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F. REGULATED AREA - Area established by the Competent Person to demarcate areas where airborne concentrations of asbestos exceed, or there is a reasonable possibility they may exceed, the Permissible Exposure Limit (PEL).
G. NON-FRIABLE REGULATED ASBESTOS-CONTAINING MATERIAL - Means any material containing more than 1 percent asbestos as determined using the method specified in appendix A, subpart F, 40 CFR part 763, section I, Polarized Light Microscopy, that, when dry, cannot be crumbled, pulverized or reduced to powder by hand pressure.
H. REGULATED ASBESTOS-CONTAINING MATERIAL (RACM) – means (a) Friable asbestos material, (b) Category I non-friable ACM that has become friable, (c) Category I non- friable ACM that will be or has been subjected to sanding, grinding, cutting, or abrading, or (d) Category II non-friable ACM that has high probability of becoming or has become crumbled, pulverized, or reduced to powder by the forces expected to act on the material in the course of demolition or renovation operations regulated by this subpart.
1.4 REFERENCES
A. The current issue of each document shall govern. Where conflict among requirements or with these specifications exists, the more stringent requirements shall apply.
1. Occupational Safety and Health Administration (OSHA) 29 CFR 1926.1101-Asbestos
2. Environmental Protection Agency (EPA) 40 CFR 61, Subpart M-National Emission Standards for Hazardous Air Pollutants; Asbestos NESHAP Revision; Final Rule. 40 CFR 763, Appendix C to Subpart E – Asbestos Model Accreditation Plan (MAP)
3. State of Connecticut, Department of Public Health Regulations (DPH) Sections 19a- 332a-1 Through 19a-332a-16 – Standards for Asbestos Abatement
1.5 SUBMITTALS AND NOTICES
A. Prior to commencement of asbestos abatement work, submit to the A/E and Construction Coordinator and receive approval and/or acknowledgement of following:
1. State notifications (when applicable)
2. Asbestos worker medical clearance to wear a respirator documentation
3. Asbestos worker & Competent Person training documentation
4. Asbestos worker respiratory fit testing documentation
B. Within 35 days following the date the asbestos waste trailer leaves the job site, submit to the A/E and DPW Construction Coordinator:
1. Waste shipment record for disposal of asbestos roofing material
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1.6 PERSONNEL PROTECTION
A. Provide and require all workers to wear protective clothing and half face respirators when present in the Regulated Area established by the Competent Person.
1.7 WORKER TRAINING REQUIREMENTS
A. Training for the Competent Person, Supervisor, and Workers shall meet the requirements of Federal and State regulations.
PART 2 - PRODUCTS
2.1 MATERIALS
A. Polyethylene sheeting and disposal bags shall be six (6) mil.
B. Labels and signs shall conform to applicable regulations.
2.2 TOOLS AND EQUIPMENT
A. Air monitoring equipment of the type and quantity required to monitor operations and conduct personnel exposure surveillance per OSHA requirements.
B. Protective clothing, respirators, filter cartridges, air filters and sample filter cassettes shall be provided in sufficient quantities for the project.
C. Waste Containers shall be lined with 2 layers of 6 mil polyethylene sheeting and 1 layer of polypropylene burlap.
PART 3 - EXECUTION
3.1 PREPARATION OF WORK AREA
A. Post warning signs meeting the specifications of OSHA 29 CFR 1910 and 29 CFR 1926.1101 at each Regulated Area. In addition, signs shall be posted at all approaches to Regulated Areas so that an employee may read the sign and take the necessary protective steps before entering the area.
B. Prior to start of work, and as needed during the job, the Competent Person shall inspect the work site and determine whether the roofing material is non-friable asbestos containing material and will likely remain non-friable asbestos containing material during removal activities.
C. Shut down and seal (with duct tape and 6-mil. poly sheeting) windows & roof level heating and ventilation air intakes that are in position to entrain dust or vapors from the roofing activities. Coordinate shut down of mechanical systems with Owner personnel. Where intake shutdown is
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not feasible (as determined by Owner), supply and install horizontal or vertical extensions to relocate the opening of the air intake outside or above the regulated area so as not to entrain dust and vapor emissions from the roofing and re-roofing activity.
3.2 ASBESTOS-CONTAINING ROOFING MATERIAL REMOVAL
A. All work shall be performed in accordance with OSHA Construction Industry Standard (29 CFR 1926.1101) and EPA NESPHAP Standard (40 CFR 61) and applicable State of Connecticut Regulations.
B. A Competent Person shall be on the job at all times to ensure proper work practices throughout the project.
C. The Contractor shall utilize methods which do not sand, grind, cut or abrade the asbestos- containing roofing material. Should roofing materials be identified as regulated asbestos- containing material additional federal and state regulations shall apply.
D. Pick up or HEPA vacuum asbestos-containing roofing debris from non-intact roofs prior to removal of the roofing. Bag debris for disposal.
E. Utilize wet methods to remove asbestos-containing roofing materials unless such wet methods are not feasible or will create safety hazards, as determined and documented in writing by the competent person.
F. HEPA vacuum asbestos-containing dust and debris left after the removal of asbestos-containing roofing. Where asbestos-containing built-up roofing is removed, HEPA vacuum the roof decking following roofing removal. Bag dust and debris for disposal.
G. Remove asbestos-containing flashings and associated cements or mastics using manual methods (such as axe, knife, or shovel). Do not saw, sand, abrade or grind these materials.
H. Asbestos-containing roofing material shall be carried or passed to the ground by hand or lowered to the ground by crane or hoist. Do not drop or throw asbestos-containing roofing material to the ground or into the dumpster. Transfer lowered asbestos-containing roofing material to the leak tight disposal dumpster carefully so as not to disperse dust.
3.3 DISPOSAL OF ASBESTOS-CONTAINING ROOFING MATERIAL
A. Disposal of asbestos-containing and/or asbestos contaminated material shall occur at an authorized site and must be in compliance with the requirements of, and authorized by the Office of Solid Waste Management, Department of Environmental Protection, State of Connecticut, or other designated agency having jurisdiction over solid waste disposal.
B. Asbestos warning signs must be attached to containers used to transport asbestos-containing waste. Warning signs shall be posted during loading and unloading of disposal containers. The signs must be posted so that they are plainly visible.
C. Label containers of asbestos-containing waste material or wrapped asbestos-containing waste material using warning labels specified by OSHA 29 CFR 1926.1101. Label Asbestos-
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containing waste material destined for off-site transport with the name of the waste generator and the location where the waste was generated.
3.4 CONTRACTOR PERSONAL AIR MONITORING RESPONSIBILITY
A. Conduct air sampling to assure that workers are using appropriate respiratory protection in accordance with OSHA Construction Industry Standard 1926.1101. Documentation of air sampling results must be recorded at the work site within twenty-four (24) hours and shall be available for review until the job is complete.
B. Produce a written initial asbestos exposure assessment prior to starting asbestos roofing removal work in compliance with OSHA Standard 1926.1101. Keep the exposure assessment on site for review by all concerned parties.
END OF SECTION 07 08 00
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16PSX0110 Attachment A-5: DESCRIPTION OF SERVICE ATTACHMENT SECTION 02 83 00 LEAD REMEDIATION PAGE 1 OF 20
PART 1 - GENERAL
1.1 SCOPE
A. Contractor shall meet the licensing and certification requirements of the State of Connecticut, Department of Public Health, Sections 20-478-1 through 20-478-3, and shall have a Competent Person in control on the job site at all times during work. This person must comply with applicable Federal, State and Local regulations which mandate work practices, and be capable of performing the work of this contract. The work specified herein shall be the performance of activities to control and eliminate lead-based paint hazards. These activities include; interim controls, abatement, and encapsulation of various materials containing or covered by lead- based paint
B. The Owner will retain the services of a certified Inspector or Inspector Risk Assessor to monitor the work.
C. Restore all work areas and auxiliary areas utilized during abatement to conditions equal to or better than original. Any damage caused during the performance of abatement activities shall be repaired by the Contractor at no additional expense to the State. The Contractor is responsible for protecting all objects remaining in work areas that are permanent fixtures or too large to remove.
D. The Contractor shall be responsible for the following general requirements: 1. Obtain all notifications, approvals and permits required. 2. Provide, erect, and maintain all staging, planking, bracing, shoring, barricades, and warning signs. 3. Unless otherwise specified, all removed materials and debris shall become the property of the Contractor and shall be removed from the premises. Materials not scheduled for reuse shall be removed from the site and disposed of in accordance with all applicable Federal, State and Local requirements. 4. Materials to be reused shall be removed with the utmost care to prevent damage of any kind. All material to be reused shall be stored as directed. The Contractor shall coordinate with the State as to the storage location.
E. Protect and preserve in operating condition, all utilities traversing the building and site. Damage to any utility due to work under this Contract shall be repaired to the satisfaction of the State at no cost to the State.
1.2 DESCRIPTION OF WORK
A. The Contractor shall supply all labor, materials, equipment, services, insurance (with specific coverage for work on lead), and incidentals which are necessary or required to perform the work in accordance with applicable governmental regulations and these specifications.
B. The lead abatement work shall include the removal of lead-based paint, encapsulation of lead- based painted surfaces or stripping of building components containing lead-based paint as specified.
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C. A project work order description shall be attached to each individual order identifying the scope of work and specific methods and procedures to be followed.
D. For work that will disturb more than 6 square feet of interior lead based paint or more than 25 square feet of exterior lead based paint in a “child-occupied” structure, the following shall apply: The Contractor shall be certified under the Lead, Renovation, Repair, & Painting (RRP) rule issued by the United States Environmental Protection Agency on April 22, 2008. The Contractor shall follow specific work practice requirements of the RRP rule to prevent lead contamination during renovation, repair, and painting projects that disturb LBP in homes, child care facilities, and schools built before 1978. The Contractor shall have at least one “Certified Renovator” assigned to jobs where LBP is disturbed. Note: A child-occupied structure is one where a child under the age of 6 resides, including private residences, day care centers, and schools.
1.3 DEFINITIONS
Abatement - A measure or set of measures designed to permanently eliminate lead-based paint hazards or lead-based paint. Abatement strategies include the removal of lead-based paint, enclosure, encapsulation, replacement of building components coated with lead-based paint, removal of lead-contaminated dust, and removal of lead-contaminated soil or overlaying soil with a durable covering such as asphalt.
Action Level - Employee exposure, without regard to the use of respirators, to an airborne concentration of lead of 30 micrograms per cubic meter (µg/m3) calculated as an eight hour time weighted average.
Abrasive Removal - A method of abatement that entails the removal of lead-based paint using mechanical removal equipment fitted with a high efficiency particulate air (HEPA) dust collection system.
Atomic Absorption Spectrophotometer (AA) - An instrument which measures the lead content in parts per million (ppm) using a lead source lamp and a flame capable of measuring the absorbed energy and converting it to concentration.
Biological Monitoring - The analysis of a person's blood to determine the level of lead contamination in the body.
Certified Renovator – An individual who is approved to carry out remodeling work practices described in the terms of the Lead, Renovation, Repair, & Painting (RRP) rule issued by the United States Environmental Protection Agency on April 22, 2008.
Chemical Removal - A method of abatement which entails the removal of lead-based paint using caustic or solvent based chemical paint strippers.
Competent Person - An individual who is capable of identifying existing and predictable lead hazards in the surroundings or working conditions and who has authorization to take prompt corrective measures to eliminate them.
Complete Abatement - Abatement of all lead-based paint inside or outside a dwelling or building and reduction of any lead-contaminated dust or soil hazards. All of these strategies require
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preparation; cleanup; post abatement clearance testing; record keeping; and, if applicable, reevaluation and on-going monitoring.
Deteriorated Paint - Paint that is peeling, flaking, chalking, scaling, or chipping ; paint that is over a defective or deteriorated substrate; or paint that is damaged in any manner such that a child can get paint from the damaged area. Deteriorated paint shall be classified as either in fair condition or poor condition.
Elevated blood lead level - A blood lead concentration as defined in Regulations of the State of Connecticut. A blood lead concentration equal to or greater than forty (40) micrograms per deciliter (µg/dl) as defined in OSHA Standard 1926.62.
Encapsulation - The resurfacing or covering of surfaces, and sealing or caulking with durable materials so as to prevent or control chalking or flaking of substances containing lead-based paint.
Enclosure - The use of rigid, durable construction materials that are mechanically fastened to the substrate to act as a barrier between the lead-based paint and the environment.
Engineering Controls - Measures implemented at the work site to contain, control, and/or otherwise reduce worker exposure to, and environmental releases of lead dust and debris.
Evaluation - Risk assessment, paint inspection, reevaluation, investigation, clearance examination, or risk assessment screen.
Fixed Object - A unit of equipment or furniture in the work area which cannot, as determined by the State, be removed from the work area.
Hazardous Waste: As defined in the Resource Conservation and Recovery Act (RCRA) the term "hazardous waste" means a solid waste, or combination of solid wastes, which because of its quantity; concentration; or physical, chemical, or infectious characteristics may cause, or significantly contribute to increases in mortality, increase in serious and irreversible or incapacitating but reversible illness, or pose a substantial present or potential hazard to human health or the environment when improperly treated, stored, transported, or disposed. As defined in the regulations, solid waste is hazardous if it meets one of four conditions:
1. Exhibits a characteristic of a hazardous waste (40 CFR Sections 261.20 through 262.24), 2. Has been listed as hazardous (40 CFR Section 261.31 through 261.33), 3. Is a mixture containing a listed hazardous waste and a non-hazardous solid waste (unless the mixture is specifically excluded or no longer exhibits any of the characteristics of hazardous waste), or 4. Is not excluded from regulation as a hazardous waste.
Inspection - A surface-by surface investigation to determine the presence of lead-based paint (in some cases including dust and soil sampling) and a report of the results.
Inspector - An individual who meets the licensing and certification requirements of the State of Connecticut, Department of Public Health, Sections 20-478-1 through 20-478-3 to (1) perform inspections to determine and report the presence of lead-based paint on a surface-by-surface basis through on-site testing, (2) report the findings of such an inspection, (3) collect environmental
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samples for laboratory analysis, (4) perform clearance testing, and (5) document successful compliance with lead-based paint hazard control requirements or standards.
Intact Surface - A defect-free surface with no loose, peeling, chipping, or flaking paint. Painted surfaces must be free from crumbling, cracking or falling plaster and must not have holes in them. Intact surfaces must not be damaged in any way.
Interim Controls - A set of measures designed to temporarily reduce human exposure or possible exposure to lead-based paint hazards. Such measures include specialized cleaning, repairs, maintenance painting, temporary containment, and management and resident education programs. Interim controls also include dust removal; paint film stabilization; treatment of friction and impact surfaces; installation of soil coverings, such as grass or sod; and land-use controls.
Lead Abatement Plan - A written plan that identifies the location of intact and defective lead- based paint and describes how defective lead-based surfaces will be abated and how the environment, health, and safety will be protected.
Lead-Based Paint - Paint or other surface coatings that contain lead equal to or greater than 1.0 milligrams of lead per square centimeter or greater than 0.5% by weight.
Lead-Based Paint Hazard - Any condition that causes exposure to lead from lead-contaminated dust, lead-contaminated soil, or deteriorated lead-based paint would have an adverse effect on human health. Lead-based paint hazards include for example, deteriorated lead-based paint, leaded dust levels above applicable standards, and bare leaded soil above applicable standards.
Lead-Based Paint Hazard Control - Activities to control and eliminate lead-based paint hazards, including interim controls, abatement, and complete abatement.
Lead-Based Paint Abatement Planner/ Designer - An individual who meets the licensing and certification requirements of the State of Connecticut, Department of Public Health, Sections 20- 478-1 through 20-478-3 for planning and designing lead-based paint abatement projects.
Lead Consultant - An individual who meets the licensing and certification requirements of the State of Connecticut, Department of Public Health, Sections 20-478-1 through 20-478-3 to perform as an inspector, risk assessor or planner/designer
Lead Control Area - An area where lead abatement operations are performed where airborne concentrations of lead dust exceed or can reasonably be expected to exceed the permissible exposure limit. The lead control area is isolated by physical boundaries from occupied areas to prevent the spread of lead dust, paint chips, debris, and unauthorized entry of personnel.
Lead-Free Dwelling - A lead-free dwelling contains no lead-based painted surfaces and has interior dust and exterior soil lead levels below the applicable CT DPH, HUD and EPA standards.
Lead Hazard Screen - A means of determining whether residences in good condition should have a full risk assessment. Also called a risk assessment screen.
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Lead-Safe Dwelling - A lead-safe dwelling contains intact, or encapsulated lead-based paint and has interior dust and exterior soil lead levels below the applicable CT DPH, HUD and EPA standards.
Manifest - The shipping document (EPA Form 8700-22 or a comparable form required by the State or locality ) used for identifying the quantity, composition, origin, routing, and destination of hazardous waste during its transport from the point of generation to the point of treatment, storage, or disposal.
Paint Film Stabilization - The process of wet scraping, priming, and repainting surfaces coated with deteriorated lead-based paint; paint film stabilization includes cleanup and clearance.
Paint Removal - An abatement strategy that entails the removal of lead-based paint from surfaces. For lead hazard control work, this can mean using chemicals, heat guns below 700 degrees Fahrenheit, and certain contained abrasive methods. Open flame burning, open abrasive blasting, sand blasting, water blasting and extensive dry scraping are prohibited paint removal methods.
Permissible Exposure Limit (PEL) - Fifty (50) micrograms per cubic meter (µg/m3) of air averaged over an 8 hour period as determined by 29 CFR 1926.62.
Personal Monitoring - Sampling of lead concentrations within the breathing zone of a worker to determine the 8-hour time weighted average concentration in accordance with 29 CFR 1926.62. Samples shall be representative of the employee's work tasks.
Reevaluation - In lead hazard control work the combination of a visual assessment, and collection of environmental samples performed by a certified risk assessor to determine if a previously implemented lead-based paint hazard control measure is still effective and if the dwelling remains lead-safe.
Replacement - A strategy of abatement that entails removing components such as windows, doors, and trim that have lead painted surfaces and installing new or de-leaded components free of lead- based paint.
Risk Assessment - A on-site investigation of a residential dwelling to discover any lead-based paint hazards. Risk assessments include an investigation of the age, history, management, and maintenance of the dwelling, and the number of children under age 6 and women of childbearing age who are residents; a visual assessment; limited environmental sampling (i.e., collection of dust wipe samples, soil samples, and deteriorated paint samples); and preparation of a report identifying acceptable abatement and interim control strategies based on specific conditions.
Risk Assessment Screen - A type of risk assessment performed only in buildings in good condition using fewer samples but more stringent evaluation criteria (standards) to determine lead hazards.
Inspector Risk Assessor - An individual who meets the licensing and certification requirements of the State of Connecticut, Department of Public Health Sections 20-478-1 through 20-478-3 to (1) perform risk assessments, (2) identify acceptable abatement and interim control strategies for reducing identified lead-based paint hazards, (3) perform clearance testing and reevaluations, and (4) document the successful completion of lead-based paint hazard control activities.
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Toxicity Characteristic Leaching Procedure (TCLP) - Toxicity characteristic leaching procedure utilizing EPA Test method SW-846, Method 1311 to determine whether waste can be classified as hazardous or construction waste for disposal purposes.
Visible Residue - Any paint debris, dust, or chips on surfaces within the work area where lead abatement has taken place and which is visible to the unaided eye.
Wet Cleaning - The process of eliminating lead dust and chip contamination from surfaces by using cloths, mops, or other cleaning tools which have been dampened with water and afterwards disposing of the cleaning items as hazardous lead waste.
Wipe Test - A test used to determine the concentration of lead particles; used to determine whether clearance levels for lead abatement have been achieved. A wipe test assimilates the dust from a measured surface area of about one square foot and is laboratory analyzed to determine the quantity of lead contained in that area.
X-ray Fluorescence (XRF) Analyzer - An analytical instrument which measures lead concentration of dried paint on surfaces or in a laboratory sample in milligrams per square centimeter (mg/cm2) using a radioactive source within the instrument. There are two types of XRF-analyzers commonly available which require distinct and different testing protocols - "direct read" and "spectrum analyzer".
1.4 REFERENCES
A. The current issue of each document shall govern. Where conflict among requirements or with these specifications exists, the more stringent requirements shall apply.
1. State of Connecticut, Department of Public Health Regulations (DPH)
Section 19a-111-1 through 19a-111-11 - Lead Poisoning Prevention And Control Regulations.
Section 20-478-1 through 20-478-3 - Lead Licensure and Certification Regulations.
2. State of Connecticut, Department of Environmental Protection (DEP)
Section 22a-209-1 through 22a-209-16 - Solid Waste Management Regulations.
Section 22a-449(c)-100 through 22a-449(c)110 and 22a-449(c)-11 - Hazardous Waste Management Regulations.
3. Occupational Safety and Health Administration (OSHA)
24 CFR 35 - Lead Based Paint Poisoning Prevention.
29 CFR 1910.134 - Respiratory Protection.
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29 CFR 1910.146 - Permit-Required Confined Spaces.
29 CFR 1926.21 - Safety Training.
29 CFR 1926.28 - Personal Protective Equipment.
29 CFR 1926.55 - Gases, Vapors, Fumes, Dusts, and Mists.
29 CFR 1926.57 - Ventilation.
29 CFR 1926.59 - Hazard Communication.
29 CFR 1926.62 - Lead.
29 CFR 1926.103 - Respiratory Protection.
4. Environmental Protection Agency (EPA)
40 CFR 260 - Hazardous Waste Management Systems: General.
40 CFR 261 - Identification and Listing of Hazardous Waste.
40 CFR 262 - Generators of Hazardous Waste.
40 CFR 263 - Transporters of Hazardous Waste
40 CFR 264 - Owners and Operators of Hazardous Waste Treatment, Storage, and Disposal Facilities
40 CFR 265 - Interim Status Standards for Owners and Operators of Hazardous Waste Treatment, Storage, and Disposal Facilities
40 CFR 268 - Land Disposal Restrictions
40 CFR 745 - Subpart F - Disclosure of Known Lead-Based Paint and/or Lead-Based Paint Hazards Upon Sale or Lease of Residential Property.
40 CFR 745 - Subpart L - Lead-Based Paint Activities.
40 CFR 745 - Subpart Q - State and Indian Tribal Programs.
5. Department of Transportation (DOT)
49 CFR 172 - Hazardous Materials Tables and Hazardous Materials Communications Regulations
49 CFR 178 - Shipping Container Specification
6. Department of Housing and Urban Development (HUD)
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Lead-Based Paint: Guidelines for the Evaluation and Control of Lead-Based Paint Hazards in Housing.
1.5 DOCUMENTATION
A. Submit the following documentation to ensure compliance with applicable regulations. An up to date copy shall be retained at the job site at all times.
B. Manufacturer's Catalog Data:
HEPA Vacuum Equipment Respirators Lead Specific Detergent Lead Encapsulating Materials Portable Shower Units and Hand Washing Facilities Chemical Removal Agents Neutralizers for Chemical Removal Agents MSDS for All Materials
C. Statements:
DEP Hazardous Waste ID for Generator Hazardous Waste Transport and Disposal Permits Worker Training Certification Worker Medical Certification Worker Blood Lead Level Worker Respiratory Fit Testing Laboratory Certification Safety plan Respirator Protection Plan Hazard Communication Plan Site Specific Lead Abatement Plan
1. Copies of all required approvals and permits for disposal and transport of hazardous lead-bearing waste including the HW identification number of the waste hauler. 2. Documentation from a physician certifying that all employees who may be exposed to airborne lead dust in excess of the background level have been provided with an opportunity to be medically monitored to determine whether they are physically capable of working while wearing the respirator required without suffering adverse health affects. In addition, document that personnel have received medical monitoring required in 29 CFR 1926.62. They shall also be informed of the specific types of respirators the employee shall be required to wear and the work he/she will be required to perform as well as special work place conditions such as high temperature, high humidity and chemical contaminants to which he/she may be exposed. Training certificates, licenses, respirator fit test certificate and medical records (including pre-abatement blood lead
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levels and medical clearance to wear a respirator) for each lead abatement worker shall be available. 3. Documentation certifying that all employees have received training in the proper handling of materials that contain lead dust; understand the health implications and risks involved, including the illnesses possible from exposure to airborne lead dust fibers; understands the use and limits of respiratory equipment to be used; and understands the results of monitoring of airborne quantities of lead dust as related to health and respiratory equipment as indicated in 29 CFR 1926.62 on an initial and annual basis. 4. Documentation of respiratory fit testing for all employees who must enter the Work Area. This fit testing shall be in accordance with qualitative procedures as detailed in 29 CFR 1926.62. 5. Qualifications of the laboratory and person proposed for air sampling to assure workers are using appropriate respiratory protection in accordance with 29 CFR 1926.62. The Project Monitor shall be licensed by Connecticut DPH. Include the name and address of the testing laboratory proposed to perform air monitoring on behalf of the Contractor, along with their NIOSH PAT Program I.D. number. 6. Establish and supervise in accordance with 29 CFR 1926.21, a program for the education and training of workers in the recognition, avoidance and prevention of unsafe conditions and the regulations applicable to the work environment to control or eliminate any hazards or other exposure to illness and injury. Include any site specific information to address health and safety procedures unique to this project. 7. Establish a written Respiratory Protection Plan in accordance with 29 CFR 1910.134. This plan shall establish procedures governing the selection and use of respirators and shall include such information as training in the proper use of respirators; medical examination of workers to determine whether or not they may be assigned an activity where respiratory protection is required; training in proper use and limitations of respirators; respirator fit testing; regular inspection and evaluation of the continued effectiveness of the program; and other elements included in the standard. 8. Establish a written Hazard Communication Plan in accordance with 29 CFR 1910.1200(e) and 29 CFR 1926.59(e). This plan shall establish procedures describing how the facility will comply with the standard; describe how MSDS’s will be obtained and made available for each hazardous chemical used in the work area; describe how information and training will be provided to employees; include a list of all toxic chemicals known to be present in the work place, cross referenced to the MSDS file; explain how workers will be informed of hazards connected with non-routine tasks, such as dealing with accidental spills and leaks; explain how workers will be informed of hazards associated with chemicals contained in unlabeled pipes; and contain information on how other contract employers will be informed about hazards their employees may encounter while working in the facility. 9. Written description of lead abatement activities planned detailing methods, equipment, engineering controls, crew size, employee job responsibilities, operating and maintenance procedures.
D. Records:
Worker Medical Records (including post-abatement blood-lead levels). Worker Personal Air Sampling Results. Certified Lead Waste Manifests. TCLP Laboratory Results.
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1.6 PERSONAL PROTECTION
A. Prior to commencing work, instruct all workers in all aspects of personnel protection, work procedures, emergency evacuation procedures and use of equipment, including procedures unique to this project. A formal respiratory protection program must be implemented in accordance with 29 CFR 1926.62.
B. Respiratory protection shall meet the requirements of OSHA as required in 29 CFR 1910.134 and 29 CFR 1926.62. Provide appropriate respiratory protection equipment for each worker and ensure usage during potential lead dust exposure. Select respirators from among those jointly approved as being acceptable for protection by the Mine Safety and Health Administration (MSHA) and the National Institute for Occupational Safety and Health (NIOSH) under the provisions of 30 CFR Part 11. Provide an adequate supply of filter elements on the job whenever required for respirators in use.
C. During the period of initial personal monitoring, personal exposure levels shall be presumed to be as specified in Table 1 with respiratory protection selected in compliance with Table 2. Following the initial personal monitoring period, select respirators using Table 2 and the personal monitoring data. Conducting a lead abatement activity without the use of a respirator is not permitted unless the personal monitoring data for that activity are all below the action level of 30 µg/cubic meter.
TABLE 1
Activity Presumed Exposure
Removal of painted component <50 µg/cubic meter
Manual demolition <500 µg/cubic meter Manual scraping Manual sanding Chemical removal Manual wire brushing Encapsulation Cleanup of chips, dust, or contaminated soil Shrouded power sanding, grinding, wire brushing, or needle gun removal
Abrasive Blasting <2500 µg/cubic meter Welding Cutting, and Torch Burning
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TABLE 2
Airborne Lead Dust Level Required Respirator
Not in excess of Half-mask air-purifying
500 µg/cubic meter(10xPEL) respirator equipped with HEPA filters.
Not in excess of Full face piece 2,500 µg/cubic meter(50xPEL) powered air- purifying respirator equipped with HEPA filters.
D. Workers shall wear protective clothing in work areas where lead dust concentrations exceed permissible exposure limits established by OSHA. Protective clothing shall include impervious coveralls with elastic wrists and ankles, head covering, gloves and foot coverings. Ensure all contaminated protective clothing is disposed of as lead-contaminated waste. Launderable clothing must be handled and washed in accordance with 29 CFR 1926.62.
E. Workers wearing half-mask respirators shall also wear safety glasses with side shields.
F. Provide protective clothing impervious to caustic materials during chemical removal activity. Provide gloves of neoprene composition during chemical removal activity. Provide face shields when conducting chemical removal above eye level. Provide organic vapor cartridges in addition to HEPA cartridges when conducting chemical removal activity.
1.7 DELIVERY, STORAGE AND HANDLING
A. Deliver all materials in the original packages, containers, or bundles bearing the name of the manufacturer and the brand name and product technical description. Do not use damaged or deteriorating materials. Material that becomes contaminated with lead shall be decontaminated or disposed of as lead waste.
PART 2 - PRODUCTS
2.1 MATERIALS
A. Fire retardant polyethylene sheet in roll size to minimize the frequency of joints, shall be delivered to the job site with factory label indicating 6 mil.
B. Tape shall be capable of sealing joints in adjacent polyethylene sheets and for attachment of polyethylene sheet to finished or unfinished surfaces. Tape must be capable of adhering under both dry and wet conditions.
C. Protective clothing used during chemical removal operations shall be impervious to caustic materials. Gloves used during chemical removal shall be of neoprene composition with glove extenders.
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D. Polyethylene disposable bags shall be six (6) mil and transparent in color.
E. Detergent shall be a high phosphate content lead specific cleaning agent.
F. Chemical paint removal agents shall not contain methylene chloride. Chemical removers used on masonry surfaces shall contain anti-stain formulation that inhibits discoloration of stone, granite, or brick. Chemical removers used on wood surfaces shall not raise or discolor the surface being abated.
G. Chemical removal agent neutralizer shall be compatible with the substrate which they are applied to and the chemical stripper they are used in conjunction with.
H. Encapsulants must appear on the State of Connecticut, Department of Public Health, Childhood Lead Poisoning Prevention Program Registry of Authorized Encapsulant Products. Only listed products are authorized for use in Connecticut by the Department of Public Health. Encapsulants are classified as cementitious or liquid. The project work order shall indicate the encapsulant type and location of application.
2.2 TOOLS AND EQUIPMENT
A. Tools and equipment shall be suitable for lead removal:
B. Air monitoring equipment shall be of the type and quantity required to monitor operations and conduct personnel exposure surveillance in accordance with OSHA requirements.
C. Electrical equipment, protective devices and power cables shall conform to all applicable codes.
D. Shower stalls and plumbing shall include sufficient hose length and drain system or an acceptable alternate. One shower stall shall be provided for each eight workers.
E. Vacuum units, of suitable size and capabilities for the project, shall have HEPA filters capable of trapping and retaining at least 99.97 percent of all monodispersed particles of three micrometers in diameter or larger.
F. Ladders and/or scaffolds shall be of adequate length, strength and sufficient quantity to support the work schedule. Scaffolds shall be equipped with safety rails and kick boards in compliance with OSHA requirements.
G. For manual scraping activities, Contractor shall supply each worker with multiple newly sharpened scrapers on a daily basis.
H. Sanders, grinders, wire brushes and needle gun removal equipment shall be equipped with a HEPA filtered vacuum dust pick-up system.
I. Other materials such as lumber, nails and hardware necessary to construct and dismantle the decontamination enclosures and the barriers that isolate the work area shall be provided as appropriate for the work.
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PART 3 - EXECUTION
3.1 GENERAL REQUIREMENTS FOR LEAD ABATEMENT
A. A Competent Person shall be on the job at all times to ensure the establishment of proper separation of the work area from occupied areas, and proper work practices are followed through project completion.
B. Post warning signs meeting the requirements of OSHA 29 CFR 1926.62 at each work area. In addition, signs shall be posted at all approaches to areas so that employees may read the sign and take the necessary protective steps before entering the area.
C. Maintain emergency and fire exits from the building satisfactory to fire officials and the Owner.
3.2 WORKER PROTECTION
A. Hygiene facilities shall be provided as indicated in the individual work order.
B. Establish remote to the work area a worker decontamination enclosure consisting of equipment room, shower room, and clean room in series. Access between rooms in the worker decontamination enclosure shall be through double flap curtained openings. The shower room shall be of sufficient capacity to accommodate the lead abatement workers employed at the project. Supply warm water to showers. Provide one shower for each eight workers. The change room and wash facilities shall be equipped with suitable hooks, lockers, shelves, etc., for workers to store personal articles and clothing. Shower and wash water shall be collected, filtered, and disposed of as specified in paragraph 3.16.
C. Establish remote to the work area hand washing facilities. All workers shall wash prior to eating.
D. No personnel shall be permitted to leave the work site or eat lunch unless first decontaminated by wet washing and HEPA vacuuming to remove all lead debris.
E. No equipment shall be permitted to leave the work site unless first decontaminated by wet washing or HEPA vacuuming to remove all lead debris.
3.3 PREPARATION OF INTERIOR WORK AREAS
A. Work area preparation level shall be as indicated in the individual work order. These levels correspond to tables 8.1, 8.2 and 8.3 of the HUD Guidelines for the Evaluation and Control of Lead-Based Paint Hazards in Housing.
B. Seal off all openings including, but not limited to, windows, corridors, doorways, skylights, ducts, grills, diffusers, and any other penetration of the work areas, with polyethylene sheeting and seal with tape. Doorways and corridors which will not be used for passage during work must be sealed with barriers as required for separation of work area and occupied areas. Equip doors leading into the lead control area with 2 overlapping sheets of 6 mil polyethylene sheeting attached at the top and one side.
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C. Occupied areas and/or building space not within lead control areas shall be separated from lead abatement work areas by means of airtight barriers.
D. Provide drop cloths to catch falling paint chips and chemical removal agents at interior work areas.
E. Where floors are carpeted, preferentially remove carpeting following pre-cleaning and replace with new carpeting following abatement. Where replacement is not feasible, cover floor of work area, following pre-cleaning, with one layer of 6 mil polyethylene sheeting, duct taped securely at the perimeter.
F. Remove the building component or the LBP by approved methods which will provide the least disturbance to the substrate material and the environment. The description of work attached to the project work order shall indicate the abatement strategy.
G. Building components which have been removed shall be recycled where feasible.
3.4 PREPARATION OF EXTERIOR WORK AREAS
A. Work area preparation level shall be as indicated in the individual work order. These levels correspond to tables 8.1, 8.2 and 8.3 of the HUD Guidelines for the Evaluation and Control of Lead-Based Paint Hazards in Housing.
B. For dry waste place 6-mil polyethylene sheeting on the ground extending out from the foundation at least 5 feet and an additional 3 feet for each story to a maximum of 20 feet. Secure at the foundation by placing weights on the plastic. Erect vertical shrouds to contain any potential dust release into the adjacent environment.
C. For liquid waste extend the end of the plastic a sufficient distance to contain the runoff and raise the edge of the sheets to trap liquid waste.
D. Seal off all windows, openings, vents and HVAC equipment with critical barriers.
E. Erect scaffolding, lifts or ladders adjacent to the exterior surface being abated.
F. Cover all shrubs and bushes to prevent damage from liquid waste or dust.
3.5 SEPARATION OF LEAD WORK AREA FROM OCCUPIED AREAS
A. Work area separation shall be as indicated in the individual work order. These levels correspond to tables 8.1, 8.2 and 8.3 of the HUD Guidelines for the Evaluation and Control of Lead-Based Paint Hazards in Housing.
B. Occupied areas and/or building space not within lead control areas shall be separated from lead abatement work areas by means of airtight barriers.
C. Do not impair all building exits simultaneously from any occupied building area.
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D. Shut all windows on the face of the building where lead paint removal is occurring. Seal all air conditioner intake grates and vents on the face of the building where lead paint removal is occurring.
3.6 CHEMICAL PAINT REMOVAL
A. Apply chemical stripper in quantities and for duration’s specified by manufacturer.
B. Remove lead-based paint from surface down to bare substrate with no trace of residual pigment. Use sanding, hand scraping, and dental picks to supplement chemical methods as required to remove residual pigment.
C. Apply neutralizer compatible with substrate and chemical agent to substrate following removal in accordance with manufacturer's instructions.
D. Protect adjacent surfaces from damage by chemical removal methods.
E. Maintain a portable eyewash station in the work area.
3.7 MECHANICAL PAINT REMOVAL
A. Sanders, grinders, rotary wire brushes, or needle gun removers shall be equipped with a HEPA filtered vacuum dust collection system. Cowling on the dust collection system for orbital-type tools must be capable of maintaining a continuous tight seal with the surface being abated. Cowling on the dust collection system for reciprocating-type tools shall promote an effective vacuum flow of loosened dust and debris. Inflexible cowlings may be used on flat surfaces only. Flexible contoured cowlings are required for curved or irregular surfaces.
B. HEPA vacuum shall be high performance designed to provide maximum static lift and maximum vacuum system flow at the actual operating vacuum condition with the shroud in use. HEPA vacuum shall be equipped with a pivoting vacuum head.
C. Remove all lead based paint from surface down to bare substrate with no trace of residual pigment. Use chemical methods, hand scraping, and dental picks to supplement abrasive removal methods as required to remove residual pigment.
D. Protect adjacent surfaces from damage from abrasive removal techniques.
E. Perform wet scraping by using a spray bottle or sponge attached to a paint scraper. Wet scraping shall be utilized to prepare surfaces prior to paint film stabilization or encapsulation. Scraper blades should be kept sharp. After scraping, and prior to encapsulation, wet sand surfaces to smooth any rough areas.
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3.8 PROHIBITED PAINT REMOVAL METHODS
A. The use of heat guns, or any blasting media, or power tool assisted grinding, sanding, cutting, or wire brushing without the use of HEPA vacuum dust collection systems to remove lead- based paint is prohibited.
B. Welding or torch cutting of materials painted with lead-based paint is prohibited. Where cutting, welding, rivet busting, or torch cutting of materials is required, prior removal of the lead-based paint shall be performed in the affected area.
C. Dry scraping.
3.9 SOIL REMOVAL
A. Remove soil to a depth of 6 inches by mechanical or hand methods. Contaminated soil shall be placed directly into containers prior to transporting to the waste disposal site.
B. After completion of soil removal, HEPA vacuum adjacent concrete or asphalt until no visible accumulations of paint chips are present.
3.10 COMPONENT REPLACEMENT
A. Wet down components which are to be removed to reduce the amount of dust generated during the removal process.
B. Remove components utilizing hand tools, and follow appropriate safety procedures during removal. Remove the building component by approved methods which will provide the least disturbance to the substrate material. Do not damage adjacent surfaces.
C. Initiate cleanup immediately after component removals have been completed. Remove any dust located behind the component removed.
3.11 ENCLOSURE
A. Materials and methods of enclosure shall be as specified in the individual work order.
B. All surfaces to be enclosed shall be free of dirt, dust, mildew, scale, rust or other deleterious material. Properly remove all loose or peeling paint and wash down the surface with a lead specific detergent. Repair all substrate damage with an appropriate patching material.
C. Prior to enclosure, label all lead-based paint containing surfaces.
D. Enclosure materials shall be mechanically fastened to existing framing members. Caulk all perimeters of enclosure materials. Do not damage adjacent surfaces.
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3.12 ENCAPSULATION
A. Procedures for the application of encapsulation products shall be in accordance with CT DPH guidance document Information on Applying Liquid Encapsulants to Interior Surfaces for Property Owners and Lead Professionals.
B. Application of encapsulants to friction or impact surfaces is prohibited.
C. All surfaces to be encapsulated shall be free of dirt, dust, mildew, scale, rust or other deleterious material. Properly remove all loose or peeling paint and wash down the surface with a lead specific detergent. Repair all substrate damage with an appropriate patching material.
D. Prior to application of encapsulants, perform the tape, X-cut tape and patch tests in accordance with CT DPH guidance document Information on Applying Liquid Encapsulants to Interior Surfaces for Property Owners and Lead Professionals to determine if the surface is suitable for encapsulation.
E. Follow the encapsulant manufacturers printed application instructions.
F. Do not damage adjacent surfaces.
3.13 DECONTAMINATION PROCEDURES
A. All workers must wash upon leaving the work area. Wash facilities will be provided by the abatement contractor in compliance with 29 CFR 1926.51(f) and 29 CFR 1926.62. This wash facility will consist of, at least, running potable water, towels, soap, and a HEPA vacuum. Upon leaving the work area, each worker will HEPA vacuum gross debris from work suit, remove and dispose of work suit, wash and dry face and hands, and vacuum clothes. Do not remove lead chips or dust by blowing or shaking of clothing. Wash water shall be collected, filtered, and disposed of in accordance with all applicable regulations.
B. Operational shower facilities, remote to the Lead Control Area, shall be provided by the contractor and maintained in working order such that any worker has the option of decontamination by showering. If air monitoring data by the contractor or Owner’s inspector or risk assessor shows that employee exposure to airborne lead exceeds 50 µg/m³, the following mandatory showering conditions apply: 1. Street clothes cannot be worn into the Lead Control Area and shall be stored in the change room. Workers shall wear disposable suits over clothing that stays on site in the change room, or disposable suits over nylon or Tyvek undergarments, or coveralls that are laundered on site. 2. Street shoes canto be worn into the Lead Control Area and shall be stored in the change room. Dedicated shoes that do not leave the Lead Control Area may be utilized. Work shoes covered by disposable booties may be utilized if the shoes are cleaned after each use and kept in the change room. 3. Showers must be utilized.
C. Ensure proper entry and exit procedures for all persons who enter and leave the Lead Control Area.
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3.14 CLEANING
A. Remove and containerize all visible accumulations of paint chips and associated dust and debris. During clean-up, utilize rags and sponges wetted with lead-specific detergent and water to minimize dust levels.
B. Mop heads, waste water, broom heads, rags, and sponges used in the clean-up activity shall be disposed of as hazardous lead-bearing waste.
C. Sealed disposal containers and all equipment used in the work area shall be included in the clean-up.
D. Clean all surfaces with HEPA filtered vacuum equipment prior to wet cleaning all surfaces within regulated area.
3.15 CLEARANCE
A. A certified Inspector or Inspector Risk Assessor shall conduct all clearance testing inspections. Clearance dust sampling should be performed no sooner than 1 hour after completion of the final cleanup to permit the dust to settle.
B. Visual Inspection Protocol: Visual inspection will verify the work has been completed and the area in which the work was performed does not contain visible dust.
C. Dust Sampling Protocol: For interior abatement in facilities scheduled for reoccupancy where documentation that the work area has been adequately cleaned to meet CT DPH regulations Section 19a-111-4(e) is desired use the following testing protocol: 1. Following the final visual inspection, a certified Inspector or Inspector Risk Assessor shall take lead wipe samples from the area that has undergone interior lead abatement activity. 2. Following wipe analysis, if lead dust levels are in excess of the limits as set forth in the Regulations of Connecticut State Agencies, Section 19a-111-4.
The Contractor shall repeat HEPA vacuuming and wet-wiping the entire room. Repeat the testing and cleaning sequence until the standard for clearance has been achieved.
D. For soil abatement or exterior abatement situations where documentation of soil decontamination is desired use the following testing protocol: 1. For contaminated soil abatement areas a certified inspector or risk assessor shall take post-abatement soil samples (one (1) composite sample for every 500 square feet of abated soil area at randomly selected locations) and have the samples analyzed by atomic absorption for lead content. Samples shall be taken using a steel trowel to extract soil to a depth of four (4) inches. Three (3) randomly selected samples shall be taken from each 500 square foot area and the three (3) samples shall be mixed into one container for analysis. 2. If any of the post-abatement soil samples exceed 2000 milligrams of lead per kilogram of soil analyze baseline soil samples to determine if the soil had a high lead level prior to the work.
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3.16 WASTE DISPOSAL
A. Disposal of hazardous lead bearing material must be in compliance with the requirements of, and authorized by the State of Connecticut, Department of Environmental Protection, Office of Solid Waste Management and the with the requirements of the Resource Conservation and Recovery Act (RCRA).
B. The following materials are likely to leach lead at hazardous levels in excess of 5 mg/liter. The Contractor shall containerize and dispose of the following materials as hazardous lead waste at an EPA approved treatment, storage, and disposal facility: 1. Paint chips 2. Paint dust 3. Sludge from chemical stripping 4. Dust from HEPA filters and from damp sweeping 5. Rags, sponges, mops, HEPA filters, respirator cartridges, scrapers, and other materials using for testing, abatement, and clean up 6. Disposable work clothes and respirator filters 7. Contents of HEPA vacuums used on this project 8. Polyethylene sheeting used during the course of chemical removal or heat gun removal 9. All used duct tape
C. Contractor shall transport the following materials generated during renovation activity to a scrap metal yard for recycling: 1. Any metal components painted with lead based paint 2. Metallic lead components
D. Contractor shall wipe the following materials clean of all dust, dirt, and debris and dispose of the material as construction debris: 1. Polyethylene sheeting used in abatement activities other than chemical or heat gun removal
E. Contractor shall collect the wash water generated by the worker shower, wash facilities, or steam cleaning operations in 55 gallon drums and filter the water using a 2 stage filtration system composed of: 1. 5 micron porosity in-line cartridge particulate filter followed by: 2. Activated carbon filter in-line cartridge
Hold the filtered water for testing by the State's Inspector or risk assessor prior to discharge to the sanitary sewer. The State's Inspector or risk assessor shall test the water and verify lead levels below 0.1 parts per million (ppm) and Ph between 6 and 8 prior to discharge. Water that fails the testing criteria shall be treated with sodium hydroxide, Ph adjusted, and retested. If the second test fails the 0.1 parts per million (ppm) of water test, Contractor shall filter waste water by reverse osmosis prior to testing and discharge to the sanitary sewer.
F. All hazardous lead waste shall be containerized in accordance with 49 CFR 178. Label and placard each container in accordance with 29 CFR 1926.62 and 49 CFR 172 to identify the type of waste and the date the container was filled.
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G. The Contractor may not store containerized hazardous lead waste on the job site for in excess of 180 calendar days from the accumulation start date.
H. Contractor shall utilize a certified transporter for hazardous waste in compliance with DOT 49 CFR 172.
I. Contractor shall submit the completed Uniform Hazardous Waste Manifest, EPA Form 8700-22 for each load of hazardous waste within 30 calendar days following the date the load leaves the site.
3.17 REINSTALLATION OF DISPLACED EQUIPMENT
A. After reoccupancy is granted, re-secure mounted items removed during the course of the work to their former positions.
B. Re-establish to proper working order all HVAC, mechanical and electrical systems including lights, exit lights, and sound systems.
END OF SECTION 02 83 00
16PSX0110 Attachment A-6: DESCRIPTION OF SERVICE ATTACHMENT SECTION 02 85 00 MOLD AND OTHER HAZARDOUS MATERIALS REMEDIATION PAGE 1 OF 14
PART 1 - GENERAL
1.1 SCOPE
A. The work specified herein shall include the remediation of building components contaminated with mold and the abatement of hazardous materials. Remediation and abatement activities shall be performed by persons who are knowledgeable, qualified, and trained in the removal, treatment, handling, and disposal of mold and hazardous materials, and the subsequent cleaning of the affected environment. Specific requirements for mold and hazardous materials remediation will be established by the Owner’s Environmental Consultant. These requirements are to include, but are not limited to: containment and negative air requirements; specific work practices or methods of accomplishing remediation and establishment of the clearance standard for reoccupancy.
B. The Owner will retain the services of an Environmental Hygienist for protection of its interests and those using the building. Monitoring will be conducted as deemed necessary.
C. Restore all work areas and auxiliary areas utilized during remediation to conditions equal to or better than original. Any damage caused during the performance of abatement activities shall be repaired by the Contractor (e.g., paint peeled off by barrier tape, nail holes, water damage, removal of ceiling tiles or concrete blocks, broken glass, etc.) at no additional expense to the Owner. The Contractor is responsible for protecting all objects in work areas that are permanent fixtures or too large to remove.
D. The Contractor shall be responsible for the following general requirements: 1. Obtain all approvals and permits, and submit all notifications required. 2. Provide, erect, and maintain all planking, bracing, shoring, barricades, and warning signs. 3. Unless otherwise specified, all equipment, fixtures, piping and debris resulting from demolition shall become the property of the Contractor and shall be removed from the premises. 4. Materials to be reused shall be removed with the utmost care to prevent damage of any kind. All material to be reused shall be stored as directed. The Contractor shall coordinate with the Owner as to the storage location. 5. Materials not scheduled for reuse shall be removed from the site and disposed of in accordance with all applicable Federal, State and Local requirements. 6. Provide OSHA required personal monitoring to ensure adequate respiratory protection for each worker.
E. Protect and preserve in operating condition, all utilities traversing the building and site. Damage to any utility due to work under this Contract shall be repaired to the satisfaction of the Owner at no cost to the Owner.
1.2 DESCRIPTION OF WORK
A. The Contractor shall supply all labor, materials, equipment, services, insurance (with specific coverage for work on mold and hazardous materials), and incidentals which are necessary or required to perform the work in accordance with applicable governmental regulations and these specifications
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B. A description of the scope of work will be attached to each individual project work order.
C. The Contractor shall provide these services consistent with the level and skill ordinarily exercised by members of the profession currently practicing under similar conditions. In addition, the Contractor shall acquire professional training in mold abatement, and become familiar with technical and reference materials referenced in the State of Connecticut, Department of Public Health (DPH) “CT Guidelines for Mold Abatement Contractors”. This document refers readers to the most current version available of the Institute for Inspection, Cleaning and Restoration Certification (IICRC), Standard and Reference Guide for Professional Mold Remediation, S520, which provides a detailed discussion about the technical aspects of mold abatement.
D. The Contractor shall provide these services in accordance with the guidelines established in the documents listed below, and any subsequent updated re-issues of the documents:
• Connecticut Guidelines for Mold Abatement Contractors, 2006, Connecticut Department of Public Health (DPH); • Standard and Reference Guide for Professional Mold Remediation, S520, December 2003, Institute for Inspection, Cleaning and Restoration Certification (IICRC) ; • Guidelines on Assessment and Remediation of Fungi in Indoor Environments, New York City Department of Health, 2006; • Mold Remediation in Schools and Commercial Buildings, March 2001, United States Environmental Protection Agency (US EPA); • Fungal Contamination in Buildings: A Guide to Recognition and Management, Health Canada, 1995; • The Industrial Hygienist's Guide to Indoor Air Quality Investigations, 1993 (AIHA); • Building Air Quality, A Guide for Building Owners and Facility Managers, 1991 (US EPA); • Bioaerosols: Assessment and Controls, 1999, American Conference of Governmental Industrial Hygienists (ACGIH); • Field Guide for the Determination of Biological Contaminants in Environmental Samples, 1996, American Industrial Hygiene Association (AIHA); • Complete School Guidance Document, DPH; • Ventilation for Acceptable Indoor Air Quality, ANSI/ASHRAE Standard 62-2001; • Indoor Air Quality – A Systems Approach, Sheet Metal and Air Conditioning Contractors’ National Association (SMACNA); • IAQ Guidelines for Occupied Buildings Under Construction, SMACNA.
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1.3 DEFINITIONS
Accessible - A space easily accessed, and which can be entered or seen without demolition.
Competent Person - An individual who is capable of identifying existing and predictable mold and/or other hazardous materials in the surroundings or working conditions and who has authorization to take prompt corrective measures to eliminate them.
Concealed Space - Space, which is out of sight. Examples of a concealed space include area above hard ceilings; below floors; between double walls; furred-in areas; pipe and duct shafts; and similar spaces which cannot be examined without invasive removal of building components or disturbance of finishes.
Demolition - The wrecking or taking out of any load-supporting structural member of a facility together with any related handling operations or the intentional burning of any facility.
DEP - The Connecticut Department of Environmental Protection, 79 Elm Street, Hartford, CT 06106.
DPH - The Connecticut Department of Public Health, 410 Capitol Avenue, P.O. Box 340308, Hartford, CT 06134-0308.
Differential Pressure - A difference in the static air pressure between the Work Area and occupied areas, and is developed by the use of HEPA filtered exhaust fans. This differential is generally in the range of 0.02 to 0.04 inches of water column.
Encapsulation - The resurfacing or covering of surfaces, and sealing or caulking with durable materials so as to prevent or control chalking or flaking.
Engineering Controls - Controls to include, but not be limited to, pressure differential equipment, decontamination enclosures, critical barriers and related procedures.
Equipment Decontamination Enclosure System - The portion of a Decontamination Enclosure System designed for controlled transfer of materials and equipment into or out of the Work Area, typically consisting of a Washroom and a Holding Area.
Exposed - Open to view.
Finished Space - Space used for habitation or occupancy where rough surfaces are plastered, paneled or otherwise treated to provide a pleasing appearance.
Fixed Critical Barrier - Barrier constructed of 2" x 4” wood or metal framing 16" O.C., with 1/2" plywood on the occupied side and two layers of six (6) mil polyethylene sheeting on the Work Area side to prevent unauthorized access or air flow.
Fixed Object - A piece of equipment or furniture in the Work Area, which cannot be removed from the Work Area, as, determined by the State.
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Hazardous Waste: As defined in the Resource Conservation and Recovery Act (RCRA) the term "hazardous waste" means a solid waste, or combination of solid wastes, which because of its quantity; concentration; or physical, chemical, or infectious characteristics may cause, or significantly contribute to increases in mortality, increase in serious and irreversible or incapacitating but reversible illness, or pose a substantial present or potential hazard to human health or the environment when improperly treated, stored, transported, or disposed. As defined in the regulations, solid waste is hazardous if it meets one of four conditions:
• Exhibits a characteristic of a hazardous waste (40 CFR Sections 261.20 through 262.24), • Has been listed as hazardous (40 CFR Section 261.31 through 261.33), • Is a mixture containing a listed hazardous waste and a non-hazardous solid waste (unless the mixture is specifically excluded or no longer exhibits any of the characteristics of hazardous waste), or • Is not excluded from regulation as a hazardous waste.
HEPA Filter Equipment - High-efficiency particulate air (HEPA) filtered vacuum and/or exhaust ventilation equipment with a filter system. Filters shall be of 99.97 percent efficiency for retaining fibers of 0.3 microns in diameter or larger.
Inaccessible - A space not accessible, and which cannot be entered or seen without demolition.
Mini-Containment - A procedure using a single layer of polyethylene sheeting to contain the Work Area. Access to the mini-containment is controlled by an air lock, which also serves as a Holding Area.
Movable Object - A piece of equipment or furniture in the Work Area, which can be removed from the Work Area, as, determined by the State.
Owner or Operator of a Demolition or Renovation Activity - Any person who owns, leases, operates, controls or supervises the facility being demolished or renovated or any person who owns, leases, operates, controls or supervises the demolition or renovation, or both.
Pre-Clean - The process of cleaning an area before abatement activities begin to ensure all dust and debris in the area considered mold and/or hazardous-materials containing are properly contained and disposed of. This increases the likelihood the area will pass aggressive air sampling clearance requirements after mold and/or hazardous materials have been removed.
Unfinished Space - Space used for storage, utilities or work area where appearance is not a factor. Examples of an unfinished space include crawlspace; pipe tunnel and similar spaces.
Visible Residue - Any debris, dust, or chips on surfaces within the work area where abatement has taken place and which is visible to the unaided eye.
Wet Cleaning - The process of eliminating dust and chip contamination from surfaces by using cloths, mops, or other cleaning tools which have been dampened with water and afterwards disposing of the cleaning items as hazardous waste.
Wipe Test - A test used to determine the concentration of dust particles; used to determine whether clearance levels for mold and/or hazardous materials abatement have been achieved. A wipe test
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assimilates the dust from a measured surface area of about one square foot and is laboratory analyzed to determine the quantity of mold and/or hazardous materials contained in that area.
Work Area - Specific area or location where the actual work is being performed or such other area of a facility, which the Owner determines, may be hazardous to public health.
1.4 REFERENCES
A. The current issue of each document shall govern. Where conflict among requirements or with these specifications exists, the more stringent requirements shall apply. 1. Occupational Safety and Health Administration (OSHA)
29 CFR 1926.21 - Safety Training and Education.
29 CFR 1926.32 - Definitions.
29 CFR 1926.51 - Sanitation.
29 CFR 1926.55 - Gases, vapors, fumes, dusts, and mists.
29 CFR 1926.59 - Hazard Communication.
29 CFR 1926.200 - Accident Prevention Signs and Tags.
29 CFR 1926.417 - Lockout and Tagging of Circuits.
2. American National Standards Institute (ANSI)
ANSI Z9.2 - Fundamentals Governing the Design and Operation of Local Exhaust Systems.
ANSI Z88.2 - Respiratory Protection.
3. American Society of Testing and Materials (ASTM)
ASTM E 84 - Surface Burning Characteristics of Building Materials.
ASTM E 96 - Water Vapor Transmission of Materials.
ASTM E 119 - Fire Tests of Building and Construction Materials.
4. Underwriters Laboratories, Inc. (UL)
UL 586 - High-Efficiency, Particulate, Air Filter Units.
1.5 DOCUMENTATION
A. Submit two copies of the following documentation to the Owner to ensure compliance with the applicable regulations. An up to date copy shall be retained at the job site at all times.
B. Manufacturer's Catalog Data:
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Local Exhaust Equipment Respirators Pressure Differential Automatic Recording Instrument Polyethylene Sheeting Airless Sprayers MSDS for All Materials Delivered to the Site Biocides Cleaning Chemicals Encapsulating Materials HEPA Vacuum Equipment
C. Statements: DEP Hazardous Waste ID for Generator Hazardous Waste Transport and Disposal Permits Worker Training Certification Worker Medical Certification Worker Respiratory Fit Testing Laboratory Certification Safety plan Respirator Protection Plan Hazard Communication Plan Site Specific Mold and/or Other Hazardous Materials Abatement Plan
D. Records: Sign-in/out Logs Personal Air Sampling Results Waste Shipment Records Pressure Differential Recording Data NPE Inspection and Smoke Test Logs
1.6 PERSONNEL PROTECTION
A. Respiratory protection shall meet the requirements of OSHA as required in 29 CFR 1910.134. Provide appropriate respiratory protection for each worker and ensure usage during potential mold and/or other hazardous materials exposure whenever engineering and work practice controls are not adequate to prevent atmospheric contamination at the job site. Select respirators from among those approved as being acceptable for protection by the National Institute for Occupational Safety and Health (NIOSH). Provide an adequate supply of filter elements on the job whenever required for respirators in use.
B. Provide dermal and respiratory protection for all workers to wear in the Work Areas. The selection of personal protective equipment depends on the anticipated exposure, types of microbial and/or hazardous materials contamination, activities to be completed and potential hazards of chemicals that may be used in the remediation process. Personal protective equipment can consist of: respirator, eye protection, disposable impervious coveralls (including hood and booties) with elastic wrists and ankles, foot protection, hand protection, head protection, and hearing protection. In accordance with 29 CFR 1910.32, each worker shall be provided with the necessary personal protective equipment to reduce the risk of exposure to chemical, physical, or biological hazards.
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1.7 DELIVERY, STORAGE AND HANDLING
A. Deliver all materials in the original packages, containers, or bundles bearing the name of the manufacturer and the brand name and product technical description. Do not use damaged or deteriorating materials. Material that becomes contaminated with mold and/or hazardous waste shall be decontaminated or disposed of appropriately.
PART 2 - PRODUCTS
2.1 MATERIALS
A. Fire retardant polyethylene sheet in roll size to minimize the frequency of joints shall be delivered to job site with factory label indicating six (6) mil.
B. Tape shall be capable of sealing joints in adjacent polyethylene sheets and for attachment of polyethylene sheet to finish or unfinished surfaces. Tape must be capable of adhering under both dry and wet conditions.
C. Scrub brushes, disposable sponges and towels as appropriate for the work.
D. Biocides shall be specific for the intended purpose of cleaning mold contamination from building components or materials.
E. Containers must be impermeable and shall be both air and watertight.
2.2 TOOLS AND EQUIPMENT
A. Tools and equipment shall be suitable for the work.
B. Protective clothing, respirators, filter cartridges, air filters and sample filter cassettes shall be provided in sufficient quantities for the project.
C. Electrical equipment, protective devices, emergency generators and power cables shall conform to all applicable codes.
D. Exhaust air filtration units shall be equipped with HEPA filters capable of providing sufficient air exhaust to create a minimum pressure differential of 0.02 inches of water column, and to allow a sufficient flow of air through the area. An automatic warning system shall be incorporated into the equipment to indicate pressure drop or unit failure. No air movement system or air filtering equipment shall discharge unfiltered air outside the Work Area.
E. Vacuum units, of suitable size and capabilities for the project, shall have HEPA filters capable of trapping and retaining at least 99.97 percent of all monodispersed particles of 0.3 microns in diameter or larger.
F. Ladders and/or scaffolds shall be of adequate length, strength and sufficient quantity to support the work schedule. Scaffolds shall be equipped with safety rails and kick boards in compliance with OSHA requirements.
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G. Removal equipment (including, but not limited to sanders, grinders, and pneumatic hammers) shall be equipped with a HEPA filtered vacuum dust pick-up system.
H. Other materials such as lumber, nails and hardware necessary to construct and dismantle the barriers that isolate the Work Area shall be provided as appropriate for the work.
PART 3 - EXECUTION
3.1 GENERAL REQUIREMENTS FOR REMEDIATION
A. A Competent Person shall be on the job at all times to ensure the establishment of proper separation of the Work Area from occupied areas, and proper work practices are followed through project completion.
B. Post warning signs meeting the requirements of OSHA 29 CFR 1910.37 (egress means and exits) and OSHA 29 CFR 1910.145 (biological hazards, caution, and dangers) at each Work Area. In addition, signs shall be posted at all approaches to areas so that employees may read the sign and take the necessary protective steps before entering the area.
C. Maintain emergency and fire exits from the building satisfactory to fire officials and the Owner.
D. Containerize waste material removed daily. Do not allow debris to remain on the floor. Fill disposal containers as removal proceeds, seal filled containers.
3.2 WORKER PROTECTION
A. Hygiene facilities shall be provided as indicated in the individual work order.
B. Establish remote to the Work Area hand washing facilities. All workers shall wash prior to eating.
C. No equipment shall be permitted to leave the work site unless first decontaminated by wet washing or HEPA vacuuming to remove all mold and/or other hazardous material debris.
3.3 PREPARATION OF INTERIOR WORK AREAS
A. Work Area preparation level shall be as indicated in the individual work order.
B. Prior to beginning work, the Owner Construction Administrator, Consultant and Contractor shall perform a visual survey of each Work Area and list all pre-existing damage to building components. The Contractor shall submit to the Construction Administrator a list, of pre- existing damaged areas.
C. When feasible, shut down and lock out electrical power, including all receptacles and light fixtures. Protect receptacles and light fixtures remaining in the Work Area with six -(6) mil polyethylene and seal with tape. Remove or protect fire alarm system components remaining in the area with six- (6) mil polyethylene and seal with tape. Coordinate all power and fire alarm isolation with the Owner.
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D. Provide temporary power and lighting and ensure safe installation, including ground fault protection, of temporary power sources and equipment in compliance with applicable electrical code and OSHA requirements. The Contractor is responsible for proper connection and installation of electrical wiring.
E. Seal off all openings including, but not limited to, windows, corridors, doorways, skylights, ducts, grills, diffusers, and any other penetration of the Work Areas, with polyethylene sheeting and seal with tape. Doorways and corridors which will not be used for passage during work must be sealed with barriers as required for separation of Work Area and occupied areas. Equip doors leading into the control area with 2 overlapping sheets of 6 mil polyethylene sheeting attached at the top and one side.
F. As indicated in the individual work order, occupied areas and/or building space not within control areas may be separated from abatement Work Areas by means of airtight barriers.
G. Cover floor of Work Area, following pre-cleaning, with one layer of 6 mil polyethylene sheeting, duct taped securely at the perimeter.
H. Where floors are carpeted, preferentially remove carpeting following pre-cleaning and replace with new carpeting following abatement. Where replacement is not feasible, cover floor of Work Area, following pre-cleaning, with one layer of 6 mil polyethylene sheeting, duct taped securely at the perimeter.
I. Remove the building component by approved methods which will provide the least disturbance to the substrate material and the environment. The description of work attached to the project work order shall indicate the abatement strategy.
J. Building components which have been removed shall be recycled where feasible.
K. Conspicuously label and maintain emergency and fire exits satisfactory to the Owner.
3.4 PREPARATION OF EXTERIOR WORK AREAS
A. Work Area preparation level shall be as indicated in the individual work order.
B. Place 6-mil polyethylene sheeting on the ground extending out from the foundation at least 5 feet and an additional 3 feet for each story to a maximum of 20 feet. Secure at the foundation by placing weights on the plastic. Erect vertical shrouds to contain any potential dust release into the adjacent environment.
C. Seal off all windows, openings, vents and HVAC equipment with critical barriers.
D. Erect scaffolding, lifts or ladders adjacent to the exterior surface being abated.
E. Cover all shrubs and bushes to prevent damage from liquid waste or dust.
3.5 SEPARATION OF WORK AREA FROM OCCUPIED AREAS
A. Work Area separation shall be as indicated in the individual work order.
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B. As indicated in the individual work order, occupied areas and/or building space shall be separated from Work Areas by means of airtight barriers. Barriers at openings with dimensions exceeding two (2) feet in both directions shall be blocked with fixed critical barriers.
C. Do not impair all building exits simultaneously from any occupied building area. Where normal exits have been blocked by the abatement work, provide temporary exit signs directing building occupants to the nearest available exit location.
D. Shut all windows on the face of the building where abatement is occurring. Seal all air conditioner intake grates and vents on the face of the building where abatement is occurring.
E. As indicated in the individual work order, create a pressure differential between the Work Area and occupied areas by the use of acceptable pressure differential equipment.
3.6 MECHANICAL MOLD AND/OR HAZARDOUS MATERIAL REMOVAL
A. Remove building components or materials in accordance with the specific description of work to be accomplished. Methods for component removal shall be appropriate for the work and are to be performed in a manner to minimize the risk of contamination in other areas of the building.
B. Removal equipment (including, but not limited to, sanders, grinders, and pneumatic hammers) shall be equipped with a HEPA filtered vacuum dust collection system. Cowling on the dust collection system for orbital-type tools must be capable of maintaining a continuous tight seal with the surface being abated. Cowling on the dust collection system for reciprocating-type tools shall promote an effective vacuum flow of loosened dust and debris. Inflexible cowlings may be used on flat surfaces only. Flexible contoured cowlings are required for curved or irregular surfaces.
C. HEPA vacuum shall be high performance designed to provide maximum static lift and maximum vacuum system flow at the actual operating vacuum condition with the shroud in use. HEPA vacuum shall be equipped with a pivoting vacuum head.
D. As indicated in the individual work order, remove all mold and/or hazardous materials from surface down to bare substrate with no trace of residual material. Use wet wiping, wet sponging, wet scraping, and wet brushing (with a nylon brush) to supplement abrasive removal methods as required to remove residual material (wire brushes are not permitted).
E. Protect adjacent surfaces from damage from abrasive removal techniques.
F. Perform wet scraping by using a spray bottle or sponge attached to a paint scraper. Wet scraping shall be utilized to prepare surfaces prior to encapsulation. Scraper blades should be kept sharp. After scraping, and prior to encapsulation, wet sand surfaces to smooth any rough areas.
G. During removal, spray the work area with water using airless spray equipment capable of providing a "mist" application to reduce airborne dust. Hose length shall be sufficient to reach all of the work area. Do not “flood” the area with hose type water supply equipment with the potential to create water releases from the work area.
3.7 PROHIBITED MOLD AND/OR HAZARDOUS MATERIAL REMOVAL METHODS
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A. Dry scraping.
B. Wire brushes.
3.8 CLEANING OF CONTAMINATED BUILDING COMPONENTS OR MATERIALS
A. Clean building components or materials in accordance with the specific description of work provided by the Owner Environmental Hygienist. Methods for cleaning shall be appropriate for the work to be performed.
B. All surfaces from which mold and/or other hazardous materials have been removed shall be wet brushed, using a nylon brush, wet wiped and sponged or cleaned by an equivalent method to remove all visible material (wire brushes are not permitted). Cleaning shall also include the use of HEPA filtered vacuum equipment
C. Cleaning shall proceed in a manner such that dislodged materials will be collected on rags or by the HEPA vacuum equipment. Methods that agitate contamination are not permitted.
D. Biological agents shall be used in strict accordance with the manufacturer’s printed instructions. Biological agents may only be applied to clean or cleaned surfaces.
3.9 SOIL REMOVAL
A. As indicated in the individual work order, remove soil to the indicated depth by mechanical or hand methods. Contaminated soil shall be placed directly into containers prior to transporting to the waste disposal site.
B. After completion of soil removal, HEPA vacuum adjacent concrete or asphalt until no visible accumulations of hazardous materials are present.
3.10 COMPONENT REPLACEMENT
A. Wet down components which are to be removed to reduce the amount of dust generated during the removal process.
B. Remove components utilizing hand tools, and follow appropriate safety procedures during removal. Remove the building component by approved methods which will provide the least disturbance to the substrate material. Do not damage adjacent surfaces.
C. Initiate cleanup immediately after component removals have been completed. Remove any dust located behind the component removed.
3.11 ENCLOSURE
A. Materials and methods of enclosure shall be as specified in the individual work order.
B. All surfaces to be enclosed shall be free of dirt, dust, mildew, scale, rust or other deleterious material. Properly remove all loose hazardous materials and appropriately wash down the surface. Repair all substrate damage with an appropriate patching material.
C. Prior to enclosure, label all mold and/or hazardous-material containing surfaces.
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D. Enclosure materials shall be mechanically fastened to existing framing members. As indicated in the individual work order, caulk all perimeters of enclosure materials. Do not damage adjacent surfaces.
3.12 ENCAPSULATION
A. All surfaces to be encapsulated shall be free of dirt, dust, mildew, scale, rust or other deleterious material. Properly remove all loose mold and/or hazardous materials. Repair all substrate damage with an appropriate patching material.
B. Follow the encapsulant manufacturers printed application instructions.
C. Do not damage adjacent surfaces.
3.13 DECONTAMINATION PROCEDURES
A. All workers must wash upon leaving the work area. Wash facilities will be provided by the abatement contractor in compliance with 29 CFR 1926.51(f). This wash facility will consist of, at least, running potable water, towels, soap, and a HEPA vacuum. Upon leaving the work area, each worker will HEPA vacuum gross debris from work suit, remove and dispose of work suit, wash and dry face and hands, and vacuum clothes. Do not remove dust by blowing or shaking of clothing. Wash water shall be collected, filtered, and disposed of in accordance with all applicable regulations.
B. Ensure proper entry and exit procedures for all persons who enter and leave the Control Area.
3.14 CLEANING
A. Remove and containerize all visible accumulations of mold and/or hazardous material dust and debris. During clean-up, utilize rags and sponges wetted with detergent and water to minimize dust levels.
B. Mop heads, waste water, broom heads, rags, and sponges used in the clean-up activity shall be disposed of as hazardous waste.
C. Sealed disposal containers and all equipment used in the work area shall be included in the clean-up.
D. Clean all surfaces with HEPA filtered vacuum equipment prior to wet cleaning all surfaces within regulated area.
3.15 POST-REMEDIATION ASSESSMENT
A. Specific requirements prior to reoccupancy of the remediated area will be established by the Owner Environmental Consultant.
B. The post-remediation assessment will include a visual inspection, bioaerosol sampling and dust wipe sampling. The extent of sampling and specific cleanliness requirements for each project will be established prior to remediation. Sampling requirements will be consistent with the level of contamination remediated.
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3.16 WASTE DISPOSAL
A. Disposal of hazardous material shall occur at an authorized site and must be in compliance with the requirements of, and authorized by the State of Connecticut, Department of Environmental Protection, Office of Solid Waste Management or other designated agency having jurisdiction over solid waste disposal and the with the requirements of the Resource Conservation and Recovery Act (RCRA).
B. The following materials are likely to contain hazardous materials. The Contractor shall containerize and dispose of the following materials as hazardous waste at an EPA approved treatment, storage, and disposal facility: 1. Dust from HEPA filters and from damp sweeping 2. Rags, sponges, mops, HEPA filters, respirator cartridges, scrapers, and other materials using for testing, abatement, and clean up 3. Disposable work clothes and respirator filters 4. Contents of HEPA vacuums used on this project 5. All used duct tape
C. Contractor shall wipe the following materials clean of all dust, dirt, and debris and dispose of the material as construction debris: 1. Polyethylene sheeting used in abatement activities
D. Contractor shall collect the wash water generated by the wash facilities or steam cleaning operations in 55 gallon drums and filter the water using a 2 stage filtration system composed of: 1. 5 micron porosity in-line cartridge particulate filter followed by: 2. Activated carbon filter in-line cartridge
E. All hazardous waste shall be containerized in accordance with 49 CFR 178. Label and placard each container in accordance with 49 CFR 172 to identify the type of waste and the date the container was filled.
F. The Contractor may not store containerized hazardous waste on the job site for in excess of 180 calendar days from the accumulation start date.
G. Contractor shall utilize a certified transporter for hazardous waste in compliance with DOT 49 CFR 172.
H. Contractor shall submit the completed Uniform Hazardous Waste Manifest, EPA Form 8700-22 for each load of hazardous waste within 30 calendar days following the date the load leaves the site.
3.17 REINSTALLATION OF DISPLACED EQUIPMENT
A. After reoccupancy is granted, re-secure mounted items removed during the course of the work to their former positions.
B. Re-establish to proper working order all HVAC, mechanical and electrical systems including lights, exit lights, and sound systems.
3.18 REMOVAL OF HAZARDOUS MATERIALS
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A. Removal of fluorescent fixture components may require special handling and disposal. Remove and recycle fluorescent lamps. Identify and separate PCB-containing and non-PCB-containing ballasts. Remove, handle, and dispose of PCB's in accordance with 40 CFR 761 and applicable federal, state, and local regulations. Unless labeled otherwise, all fluorescent light fixture ballasts are assumed to contain PCB's. Accomplish ballast removal within a contained area. Workers shall be trained in accordance with 29 CFR 1910.120 and shall wear appropriate personal protective equipment while removing PCB-containing ballasts from fixtures. Remove ballasts and wipe fixtures to remove PCB contamination or dispose of entire fixture as PCB contaminated. Ballasts and PCB contaminated rags and protective clothing shall be placed in appropriately labeled hazardous waste storage containers and destroyed in accordance with all applicable regulations. Uncontaminated light fixtures may be disposed of as construction debris. Disposal of regulated components shall be in accordance with State and Federal regulations.
B. Removal of other materials identified during mold remediation work shall be accomplished in accordance with all applicable Federal and State regulations.
END OF SECTION 02 85 00
CONNECTICUT STATE ELECTIONS Bid/RFP Number: 16PSX0110 ENFORCEMENT COMMISSION EXHIBIT C Rev. 1/11 Page 1 of 2
Notice to Executive Branch State Contractors and Prospective State Contractors of Campaign Contribution and Solicitation Limitations
This notice is provided under the authority of Connecticut General Statutes §9-612(G)(2), as amended by P.A. 10-1, and is for the purpose of informing state contractors and prospective state contractors of the following law (italicized words are defined on the reverse side of this page. CAMPAIGN CONTRIBUTION AND SOLICITATION LIMITATIONS No state contractor, prospective state contractor, principal of a state contractor or principal of a prospective state contractor, with regard to a state contract or state contract solicitation with or from a state agency in the executive branch or a quasi-public agency or a holder, or principal of a holder of a valid prequalification certificate, shall make a contribution to (i) an exploratory committee or candidate committee established by a candidate for nomination or election to the office of Governor, Lieutenant Governor, Attorney General, State Comptroller, Secretary of the State or State Treasurer, (ii) a political committee authorized to make contributions or expenditures to or for the benefit of such candidates, or (iii) a party committee (which includes town committees).
In addition, no holder or principal of a holder of a valid prequalification certificate, shall make a contribution to (i) an exploratory committee or candidate committee established by a candidate for nomination or election to the office of State senator or State representative, (ii) a political committee authorized to make contributions or expenditures to or for the benefit of such candidates, or (iii) a party committee.
On and after January 1, 2011, no state contractor, prospective state contractor, principal of a state contractor or principal of a prospective state contractor, with regard to a state contract or state contract solicitation with or from a state agency in the executive branch or a quasi-public agency or a holder, or principal of a holder of a valid prequalification certificate, shall knowingly solicit contributions from the state contractor's or prospective state contractor's employees or from a subcontractor or principals of the subcontractor on behalf of (i) an exploratory committee or candidate committee established by a candidate for nomination or election to the office of Governor, Lieutenant Governor, Attorney General, State Comptroller, Secretary of the State or State Treasurer, (ii) a political committee authorized to make contributions or expenditures to or for the benefit of such candidates, or (iii) a party committee. DUTY TO INFORM State contractors and prospective state contractors are required to inform their principals of the above prohibitions, as applicable, and the possible penalties and other consequences of any violation thereof. PENALTIES FOR VIOLATIONS Contributions of solicitations of contributions made in violation of the above prohibitions may result in the following civil and criminal penalties:
Civil Penalties – Up to $2,000 or twice the amount of the prohibited contribution, whichever is greater, against a principal or a contractor. Any state contractor or prospective state contractor which fails to make reasonable efforts to comply with the provisions requiring notice to its principals of these prohibitions and possible consequences of their violations may also be subject to civil penalties of up to $2,000 or twice the amount of the prohibited contributions made by their principals.
Criminal penalties – Any knowing and willful violation of the prohibition is a Class D felony, which may subject the violator to imprisonment of not more than 5 years, or not more than $5,000 in fines, or both. CONTRACT CONSEQUENCES In the case of a state contractor, contributions made or solicited in violation of the above prohibitions may result in the contract being voided.
In the case of a prospective state contractor, contributions made or solicited in violation of the above prohibitions shall result in the contract described in the state contract solicitation not being awarded to the prospective state contractor, unless the State Elections Enforcement Commission determines that mitigating circumstances exist concerning such violation.
The State shall not award any other state contract to anyone found in violation of the above prohibitions for a period of one year after the election for which such contribution is made or solicited, unless the State Elections Enforcement Commission determines that mitigating circumstances exist concerning such violation.
Additional information may be found on the website of the State Elections Enforcement Commission, www.ct.gov/seec. Click on the link to "Lobbyist/Contractor Limitations."
CONNECTICUT STATE ELECTIONS Bid/RFP Number: 16PSX0110 ENFORCEMENT COMMISSION EXHIBIT C Rev. 1/11 Page 2 of 2
DEFINITIONS “State contractor” means a person, business entity or nonprofit organization that enters into a state contract. Such person, business entity or nonprofit organization shall be deemed to be a state contractor until December thirty-first of the year in which such contract terminates. “State contractor” does not include a municipality or any other political subdivision of the state, including any entities or associations duly created by the municipality or political subdivision exclusively amongst themselves to further any purpose authorized by statute or charter, or an employee in the executive or legislative branch of state government or a quasi-public agency, whether in the classified or unclassified service and full or part-time, and only in such person's capacity as a state or quasi-public agency employee.
“Prospective state contractor” means a person, business entity or nonprofit organization that (i) submits a response to a state contract solicitation by the state, a state agency or a quasi-public agency, or a proposal in response to a request for proposals by the state, a state agency or a quasi-public agency, until the contract has been entered into, or (ii) holds a valid prequalification certificate issued by the Commissioner of Administrative Services under section 4a- 100. “Prospective state contractor” does not include a municipality or any other political subdivision of the state, including any entities or associations duly created by the municipality or political subdivision exclusively amongst themselves to further any purpose authorized by statute or charter, or an employee in the executive or legislative branch of state government or a quasi-public agency, whether in the classified or unclassified service and full or part-time, and only in such person's capacity as a state or quasi-public agency employee.
“Principal of a state contractor or prospective state contractor” means (i) any individual who is a member of the board of directors of, or has an ownership interest of five per cent or more in, a state contractor or prospective state contractor, which is a business entity, except for an individual who is a member of the board of directors of a nonprofit organization, (ii) an individual who is employed by a state contractor or prospective state contractor, which is a business entity, as president, treasurer or executive vice president, (iii) an individual who is the chief executive officer of a state contractor or prospective state contractor, which is not a business entity, or if a state contractor or prospective state contractor has no such officer, then the officer who duly possesses comparable powers and duties, (iv) an officer or an employee of any state contractor or prospective state contractor who has managerial or discretionary responsibilities with respect to a state contract, (v) the spouse or a dependent child who is eighteen years of age or older of an individual described in this subparagraph, or (vi) a political committee established or controlled by an individual described in this subparagraph or the business entity or nonprofit organization that is the state contractor or prospective state contractor.
“State contract” means an agreement or contract with the state or any state agency or any quasi-public agency, let through a procurement process or otherwise, having a value of fifty thousand dollars or more, or a combination or series of such agreements or contracts having a value of one hundred thousand dollars or more in a calendar year, for (i) the rendition of services, (ii) the furnishing of any goods, material, supplies, equipment or any items of any kind, (iii) the construction, alteration or repair of any public building or public work, (iv) the acquisition, sale or lease of any land or building, (v) a licensing arrangement, or (vi) a grant, loan or loan guarantee. “State contract” does not include any agreement or contract with the state, any state agency or any quasi-public agency that is exclusively federally funded, an education loan, a loan to an individual for other than commercial purposes or any agreement or contract between the state or any state agency and the United States Department of the Navy or the United States Department of Defense.
“State contract solicitation” means a request by a state agency or quasi-public agency, in whatever form issued, including, but not limited to, an invitation to bid, request for proposals, request for information or request for quotes, inviting bids, quotes or other types of submittals, through a competitive procurement process or another process authorized by law waiving competitive procurement.
“Managerial or discretionary responsibilities with respect to a state contract” means having direct, extensive and substantive responsibilities with respect to the negotiation of the state contract and not peripheral, clerical or ministerial responsibilities.
“Dependent child” means a child residing in an individual’s household who may legally be claimed as a dependent on the federal income tax of such Individual.
“Solicit” means (A) requesting that a contribution be made, (B) participating in any fund-raising activities for a candidate committee, exploratory committee, political committee or party committee, including, but not limited to, forwarding tickets to potential contributors, receiving contributions for transmission to any such committee or bundling contributions, (C) serving as chairperson, treasurer or deputy treasurer of any such committee, or (D) establishing a political committee for the sole purpose of soliciting or receiving contributions for any committee. Solicit does not include: (i) making a contribution that is otherwise permitted by Chapter 155 of the Connecticut General Statutes; (ii) informing any person of a position taken by a candidate for public office or a public official, (iii) notifying the person of any activities of, or contact information for, any candidate for public office; or (iv) serving as a member in any party committee or as an officer of such committee that is not otherwise prohibited in this section.
“Subcontractor” means any person, business entity or nonprofit organization that contracts to perform part or all of the obligations of a state contractor's state contract. Such person, business entity or nonprofit organization shall be deemed to be a subcontractor until December thirty first of the year in which the subcontract terminates. “Subcontractor” does not include (i) a municipality or any other political subdivision of the state, including any entities or associations duly created by the municipality or political subdivision exclusively amongst themselves to further any purpose authorized by statute or charter, or (ii) an employee in the executive or legislative branch of state government or a quasi-public agency, whether in the classified or unclassified service and full or part-time, and only in such person's capacity as a state or quasi-public agency employee.
“Principal of a subcontractor” means (i) any individual who is a member of the board of directors of, or has an ownership interest of five per cent or more in, a subcontractor, which is a business entity, except for an individual who is a member of the board of directors of a nonprofit organization, (ii) an individual who is employed by a subcontractor, which is a business entity, as president, treasurer or executive vice president, (iii) an individual who is the chief executive officer of a subcontractor, which is not a business entity, or if a subcontractor has no such officer, then the officer who duly possesses comparable powers and duties, (iv) an officer or an employee of any subcontractor who has managerial or discretionary responsibilities with respect to a subcontract with a state contractor, (v) the spouse or a dependent child who is eighteen years of age or older of an individual described in this subparagraph, or (vi) a political committee established or controlled by an individual described in this subparagraph or the business entity or nonprofit organization that is the subcontractor.
Contract # 16PSX0110 R - New 10/2/15
EXHIBIT D
STANDARD WAGE RATES
Information concerning Section 31-57f of the Connecticut General Statutes and when it applies may be obtained from the Connecticut Department of Labor’s web site, which may currently be accessed at http://www.ctdol.state.ct.us/wgwkstnd/standardwage.htm.
Questions concerning Standard Wage Rates should be addressed to the Connecticut Department of Labor, Wage and Workplace Standards Division, 200 Folly Brook Blvd., Wethersfield, CT 06106-1114, 860/263-6790.
REFUNDS SUBMITTED FOR APPROVAL 7/6/2020
Name List No. Tax Interest DMV Bill Reason
2018 REAL ESTATE KIRWAN NORMA J 2018 01 00161 $1,876.71 OVERPAID IN ERROR DIGIACOMO MICHAEL E & GINA 2018 01 00258 $3,105.50 OVERPAID IN ERROR WOLF TAMARE R & MARTINEZ 2018 01 00462 $2,735.60 OVERPAID IN ERROR BOGDANOFF PAUL & MORIBER 2018 01 00627 $2,315.06 OVERPAID IN ERROR DARCANGELO DOMINIC R 2018 01 00660 $1,853.27 OVERPAID IN ERROR WALL SARAH 2018 01 00663 $1,408.35 OVERPAID IN ERROR MOCKLER RITA & EUGENE 2018 01 01266 $277.63 OVERPAID IN ERROR FAIRGATE FARMS LLC 2018 01 01770 $81.81 OVERPAID IN ERROR LEVIEFF PHILIP & KATHERINE 2018 01 02201 $155.81 OVERPAID IN ERROR SANTOMAURO ANTHONY G MD 2018 01 03531 $7,014.33 OVERPAID IN ERROR SHERWOOD CHRISTOPHER W 2018 01 03880 $1,386.32 OVERPAID IN ERROR POLI FRANCIS C & PHILIPPA 2018 01 03910 $2,563.52 OVERPAID IN ERROR KRAJCI PATRICK J & ERIN C 2018 01 03961 $3,886.56 OVERPAID IN ERROR FAIRHURST MELISSA & DILLON 2018 01 04632 $2,307.56 OVERPAID IN ERROR DALL AU DANIELLE L 2018 01 05648 $2,483.37 PAID IN ERROR-PROPERTY SOLD JOSEPH J LAGANA BUILDERS 2018 01 06377 $625.77 OVERPAID IN ERROR QUAS GREGORY J & KATHRYN L 2018 01 07066 $344.03 OVERPAID IN ERROR DER CALOUSDIAN GREGORIE 2018 01 07130 $5,243.81 OVERPAID IN ERROR TRELEWICZ DANIEL 2018 01 07477 $2,011.26 OVERPAID IN ERROR RINN MICHAEL K JR & LAUREN 2018 01 09878 $2,367.57 OVERPAID IN ERROR GORDON STEVEN & MOON NANCY 2018 01 10506 $4,080.19 OVERPAID IN ERROR GARRITY JON 2018 01 10693 $2,111.59 OVERPAID IN ERROR CONETTA MELANIE & LEAHY 2018 01 12136 $2,114.87 OVERPAID IN ERROR KADAR JEFFREY L & ALEXANDRA 2018 01 12646 $1,139.25 OVERPAID IN ERROR PISTEY SALLY E 2018 01 14263 $100.00 OVERPAID IN ERROR KOZIKOWSKI THERESA 2018 01 14906 $41.58 OVERPAID IN ERROR GALBO ANTHONY & MOLLY A 2018 01 16004 $5,682.16 OVERPAID IN ERROR GUZIK DAVID & HEIDI 2018 01 18424 $3,164.57 OVERPAID IN ERROR MALINDRETOS VICTOR 2018 01 21888 $1,089.08 OVERPAID IN ERROR BEPKO THOMAS J III 2018 01 22705 $2,378.82 PAID IN ERROR-PROPERTY SOLD LAWRENCE JOY ELLEN 2018 01 22958 $95.37 OVERPAID IN ERROR TOTAL $66,041.32
2018 MOTOR VEHICLE BLACK ROCK CONG CHURCH 2018 03 53572 $38.58 OVERPAID DUE TO ADJUSTMENT BLACK ROCK CONG CHURCH 2018 03 53573 $48.22 OVERPAID DUE TO ADJUSTMENT BLACK ROCK CONG CHURCH 2018 03 53577 $65.37 OVERPAID DUE TO ADJUSTMENT BROWN DONNA L 2018 03 54631 $117.74 OVERPAID IN ERROR CHAMPAGNE ERIC 2018 03 56863 $73.41 OVERPAID DUE TO ADJUSTMENT DILLABOUGH JEFFREY D 2018 03 60723 $284.61 OVERPAID IN ERROR PIROLI DALINA 2018 03 84156 $11.60 OVERPAID DUE TO ADJUSTMENT TOTAL $639.53
2018 PERSONAL PROPERTY DENISE WALSH PARTNERS 2018 02 37100 $83.72 OVERPAID DUE TO ADJUSTMENT TOTAL $83.72
2018 SEWER USE DEUTSCH ANDREW & ELIZABETH 2018 08 04325 $208.26 OVERPAID IN ERROR SWIFT KATHARINE & JOSEPH 2018 08 06926 $20.00 OVERPAID IN ERROR WEDDLE GARY H & EDITE A 2018 08 07259 $18.00 OVERPAID IN ERROR GRISKONIS JOSEPH 2018 08 07268 $150.00 OVERPAID IN ERROR KONSTANTINOV EDWARD 2018 08 07430 $416.52 OVERPAID IN ERROR TORNEY PATRICK J & SUSAN 2018 08 07470 $202.92 OVERPAID IN ERROR NEWSOM ELIAS JOHN 2018 08 07755 $256.11 OVERPAID IN ERROR IVES ELISABETH M 2018 08 07919 $299.04 OVERPAID IN ERROR SMITH MEREDITH 2018 08 08786 $277.68 OVERPAID IN ERROR 53-57 RIVERSIDE DRIVE LLC 2018 08 10644 $12.01 OVERPAID IN ERROR LOWNEY JOAN M 2018 08 10926 $150.00 OVERPAID IN ERROR PROCOPIO BRIAN M & MORTIMER 2018 08 11669 $33.15 OVERPAID IN ERROR MEYERS JUDITH A 2018 08 11851 $19.60 OVERPAID IN ERROR MULLER KEVIN 2018 08 14581 $151.00 OVERPAID IN ERROR DIZENSO ALICE F 2018 08 15012 $150.00 OVERPAID IN ERROR BOSCO CHRISTINA L 2018 08 15260 $150.00 OVERPAID IN ERROR IANNELLI JOSEPH 2018 08 15445 $150.00 OVERPAID IN ERROR TAKACS CANDACE M 2018 08 17795 $288.36 OVERPAID IN ERROR JOHNSON ALTHEA 2018 08 16817 $77.04 OVERPAID IN ERROR HEGEDUS JOHN & JEANNE 2018 08 18259 $229.53 OVERPAID IN ERROR LARSEN NICHOLAS & SILVIA 2018 08 18890 $192.24 OVERPAID IN ERROR GALBO DONNA 2018 08 20415 $165.54 OVERPAID IN ERROR BSELL DEBORAH L JANTZ 2018 08 20497 $52.92 OVERPAID DUE TO ADJUSTMENT FERNANDES LORI S & RICHARD 2018 08 21647 $192.24 OVERPAID IN ERROR STONE RIDGE @ FAIRFIELD CONDO 2018 08 24237 $270.00 OVERPAID IN ERROR TOTAL $4,132.16
2017 MOTOR VEHICLE BRIVETT ROHAN H 2017 03 54478 $25.00 OVERPAID IN ERROR BROWN DONNA L & GOFF RHYS 2017 03 54598 $11.86 OVERPAID IN ERROR CHAMPAGNE ERIC 2017 03 56721 $77.16 OVERPAID DUE TO ADJUSTMENT ALLY FINANCIAL 2017 03 94377 $80.26 OVERPAID DUE TO ADJUSTMENT TOTAL $194.28
2017 SEWER USE NEWSOM ELIAS JOHN 2017 08 07755 $342.02 OVERPAID IN ERROR TOTAL $342.02
2016 SEWER USE NEWSOM ELIAS JOHN 2016 08 07755 $354.17 OVERPAID IN ERROR TOTAL $354.17
TOTAL TAX $71,787.20 TOTAL INTEREST 0 GRAND TOTAL $71,787.20