SOUTH COMMUNITY COUNCIL

Minutes of the meeting held at Chapel

on Tuesday, 3rd July 2018 at 7:30p.m.

Apologies. Cllr. S. Hill, previous engagement, Cllr. Mrs. R. Bettis, maternity leave, Cllr. Mrs. Lee-

Jones, family illness, PCSO’s Simister and Maurice, off duty.

Present: Cllr. Mrs. W. Sime, Cllr. J. Blanchard, Cllr. P. Jones, Cllr. J. Griffiths, Cllr. Mrs. S. Rodenhurst,

Cllr. J. McCusker, Mr. Sean Jones, Halls Estate Agents.

1. Declarations of Interest None

2. Minutes of the last meeting. It was agreed that the minutes of the last meeting were a true record and were duly signed by the Chair.

3. Matters arising.  Clerk has contacted Mr. Simon Ellis regarding the use of part of the Maelor School filed for a leisure area but has not received a reply.  Advertising sign on Ellesmere Lane. Sharon Holman has confirmed that the sign must be removed by Friday, 13th July.  Speed limit on Ellesmere Lane- Highways Dept. have been contacted and Darren Green will look into it.  Office Field lease has been paid.  Broken Bridge Play Space – lease signed and rent paid.  The internal audit has been carried out by Morris Cook.  A letter has been sent to the Governing Body of The Maelor School to object to the complete closure of the Swimming Pool and no public access to the Sports complex.

4. Police report. The report was received by email. There was one incident of theft from an outbuilding in Penley and one case of suspicious circumstances when shots were heard on Maelor School land. In Bettisfield, residents were concerned about a van being parked in a lay-by overnight. Police are monitoring this.

5. County Council matters.  Cllr. McCusker reported that Planning Department have a further 6 weeks to finalise the Local Development Plan.  Pot holes in the community council area have been repaired.  There is a three-year plan to refit all street lights with LED bulbs. Clerk to establish whether the Community Council will have to pay for this and if so, how much should be set aside in the budget.  No further news on the Dymock Arms.

6. Open Forum. No members of the public attended.

7. Mr. Crawshaw, Marches and Mosses Mr. Crawshaw provided each councillor with a map and provided a report outlining future plans. Clerk to forward report to all councillors.

8. Churchyards Cllr. Blanchard enquired what happened to the donation given by the Council to Penley Churchyard. The Chairman explained that in the past it paid for a worker to cut the grass but MSCC agreed some years ago that if volunteers did the work, they could donate their pay back to Church funds.

9. Website. Cllr. Griffiths offerewd to liaise with the Clerk over the summer to develop the website. There was some support to look into having a new website designed professionally if the difficulties with the current website persist.

10. Streetscene a) Bettisfield. Nothing to report. b) Penley Nothing to report.

11. Planning a) Applications P/2018/0506 – Penley Hall, Penley Hall Drive – new dwelling. No objections. P/2018/0469 – Land opposite Madras School – 8 dwellings and vehicular access. OBJECT on the grounds that there are already too many houses and that no further applications should be considered until the Local Development Plan has been finalised. The entrance, opposite the school, would be problematic. P/2018/0468 - Land adjacent to Chapel Gardens, Penley – further dwellings OBJECT on the grounds that this land is outside the village envelope and would involve expansion of the village into Greenfield. We have included a document which has been circulated around the village. This has been favourably received by residents and reflects the views of the village. P/2018/0515 – Brookfield Close, Penley – gates, carport, windows and doors. No objections in principle, but would support neighbour’s views. P/2018/0539 – (In retrospect) 22, Oakwood Park, Penley. Construction of decking area to rear garden, with associated balustrade and steps. No objections in principle, but would support neighbour’s views. b) Decisions Potters Cottage – GRANTED

12. Village projects a) Bettisfield  The Office Field – No action.  Village Gateways – Gates have been chosen. An up-to-date estimate will be sent to the Clerk. SR proposed and JG seconded that the Clerk has authority to purchase two gates, as specified by Cllr. Jones, up to the value of £1000 (excl.VAT) before the next meeting. All were in favour.  Bettisfield Play Area – No update.  VAS sign- no update.

b) Penley  Telephone kiosk – no update.  Speed camera – another month’s data has been collected, showing the same pattern as before. The VAS will remain in Penley until Bettisfield is ready to receive it back. JG has been in contact with North Police. They will train groups of 6 people to operate a hand-held speed gun.  Leisure area, Maelor School- no contact from S. Ellis. Clerk to liaise with Audrey Stewart.  Playground – No update.

13. Hanmer Surgery update – nothing to report.

14. Meetings attended by councillors. Cllr.Mrs. Sime attended a Wrexham LAG Appraisal Meeting.

15. Payment of bills. Paid to Amount For Chq. No. Proposer Seconder Morris Cook 240.00 Internal audit 000809 PJ SR Zurich 595.47 Additional 000810 JB PJ * Municipal insurance- Penley Playground equipment. Madras 15.96 Planter 000811 JG SR School Frank Simkiss 32.94 Planter 000812 JG PJ John 168.00 Grasscutting 000813 PJ JG Williams

*There was one objection to the payment of this bill, due to errors in the insurance documentation.

16. Income and Expenditure since the last meeting.

Date Paid to/from Amount Cheque Proposed/ Balance Number seconded Treasurer’s 8379.86 A/c 29.05.18 12.06.18 John 156.00 000801 YL-J / PJ 8223.86 Williams Grasscutting 12.06.018 Scottish 40.47 000802 JB / JG 8183.39 Power - 12.06.18 WCBC – 117.14 000803 JG / JB 8066.25 Street light inspection 12.06.18 WCBC – 158.40 000804 PJ / YL-J 7907.85 Playground insp. + maint. 12,06.18 Mrs. L. 863.50 000805 JG / YL-J 7044.35 Houston- Clerk’s salary 12.06.18 Mrs. L. 95.04 000806 JG / PJ 6949.31 Houston – Clerk’s expenses 12.06.18 Mr. J. 15.00 000807 PJ / JG 6934.31 Griffiths – signs 12.06.18 CART – Lease 123.97 000808 PJ / JB 6810.34 of Office Field Bus. Instant Account 8,409.28 08.05.18 10.05.18 Interest 0.35 8,409.63

Total available funds: 15,219.97 Committed Funds: Penley Village Hall 220.00 Bettisfield Playground 3, 500.00 3,720.00 BALANCE 11,149.97

17. Correspondence. From Subject Action Henry Wilson Lease and update On Morris WCBC considering use of Homes bond to finish work. Citizen’s Advice Donation Noted Playground Inspection Some defects highlighted. John Williams asked to carry Report out repair work. FCC Environment Invitation to meeting re: No applicants. recycling plant.

18. Co-option of new councillors for Penley and Bettisfield. No action.

19. Any Other Business. There was further discussion on website development.

There being no further business, the meeting closed at 9:45.

Date of next meeting: Tuesday, 4th September 2018, 7:30p.m. at Bettisfield Chapel.