2013 SSFSC Camporee & Cub Adventure Day

Unit Conference Call 15 & 18 April 2013 7:00 pm As our sign-in, please send an e-mail to [email protected] with name, unit type, number and community 1

2 Agenda

• Welcome – sign-in – [email protected] • What we know Please submit questions via – Dates, location, etc. the GoToMeetings chat box • The Vision on your screen. We will • Features answer them at the end of the presentation as time permits • Registration & Incentives • Event outline – Cubs, Webelos, Scouts, Explorers, Ventures • Staffing needs • Timelines • Q&A

3 What We Know

• Dates: – 20-22 September 2013 • Location: – Ft Custer National Guard Training Center • Attendance: – 3000+ Boy Scouts and leaders • SWMC = 1500; GSTC = 1800 – 1200-1500 Cub Scouts for Saturday • SWMC = 1200; GSRC = 1800 4 The Vision

• Grand event – sense of belonging to something bigger than the unit • Media presence – control our message • Scouts ARE something special • Unique programs for everyone • Units go home with goodies – feel that the price- point is a value • Commissary food service – something unique • Earn the patch – not just for participation – Lanyards and punches

5 Features

• Commissary Food Service • Climbing • Boxed lunch (no cooking) • Shooting • Live entertainment stage • Pinewood Derby • Trading post • Displays • Segmented activities • Public Safety Exploring – Scout • Venture Events – Cub • Wide game – Webelos • Leader training – Venture – Explorer • Vendor area

6 Registration

• Tigers, Cubs & “Saturday Only” Webelos – $35 per person - $25 if registered by August 10! – Parents & sibs: $15 per person - $10 if registered by August 10! • Scouts, Ventures, Explorers, Leaders & “All-Weekend Webelos” – $55 per person - $45 if registered by August 10!

• “Saturday” Webelos register with Packs, “All-Weekend” Webelos register with Troops. • “Registered” means names and full payment.

• Everyone gets food! – “All Weekend Participants” – Commissary food; cook in campsites – Everyone gets a box lunch Saturday

7 Registration Incentives • All Scouts & leaders registered by August 10 will receive a special SSFSC Council Strip • One Troop, Crew or Post will win an entire unit-size camping pkg (16 tents, 4 flys, 4 stoves, 4 lanterns, 4 cook kits! – 1 entry for attending, additional entries for registration by 8/10, registering 25+ youth, bringing a Webelos den of 6+. • One Pack will also win an incredible incentive prize! – 1 entry for attending, additional entries for registration by 8/10, registering 25+ youth, bringing a Tiger den of 6+. • Opportunity to get a free Camporee by selling $100 in program adds or $100 in Silent Auction donations

8 The Outline

• Friday 20 September 2013 – Units check-in (Webelos with Scouts) – Collect cracker barrel & breakfast – Movie • Saturday 21 September 2013 – Breakfast -Cubs Arrive – Flags – Collect Lunch & Dinner – Activities - Activities - Webelos Activities – Lunch - Lunch - Lunch – Activities - Activities - Webelos with Troops – Cooking Demo - Cooking Demo - Cooking Demo – Flags - Cubs depart – Collect Cracker Barrel & Breakfast – Campfire/arena show • Sunday 22 September 2013 – Breakfast – Flags/Scouts Own 9 – Check-out

Tigers & Cubs

• Park offsite & bussed into the fort • 10am – 4pm activities – arrive early as a Pack! • Super dens formed off the bus • Wristbands for registration and photos • Activities & crafts • Displays • Pinewood derby • Boxed lunches • Leader training • Trading post • Earn the patch – not just for participation – Lanyards and punches

10 Webelos

• “All-Weekend” arrive on Friday with Troop • “Saturday Only” park offsite & bussed into the fort • Activities begin in Cub area at 10am • Activities end in the Scout area at 4pm • Super Patrols formed • Map, compass & Traveler activities in morning • Shooting sports • Scout activities in afternoon • Leader training • Boxed lunch • Trading post • Earn the patch – not just for participation – Lanyards and punches 11 Boy Scouts

• Arrive on Friday • 2 vehicles and trailer in sites • Hike in 2-3 miles • 40x40 sites for up to 24 (25-48 = 2 sites, 49-72 = 3 sites, etc.) • No ground fires. Elevated fire pits subject to weather and fire conditions. • Porta-potties provided. Bring water. Water is available, but some distance from campsites. • Transportation & walking distances

12 Boy Scouts

• Patrol activities Saturday 10am – 4pm – ZOMBIE APOCALYPSE • Land navigation • Shooting sports • Service projects • Leader training • Boxed lunch • Trading post • Earn the patch – not just for participation – Lanyards and punches

13 Ventures & Explorers • Arrive on Friday • 2 vehicles and trailer in sites • Hike in 2-3 miles • 40x40 sites for up to 24 (25-48 = 2 sites, 49-72 = 3 sites, etc.) • No ground fires. Elevated fire pits subject to weather and fire conditions. • Porta-potties provided. Bring water. Water is available, but some distance from campsites. • Transportation & walking distances

14 Ventures & Explorers • Crew and Post activities Saturday 10am – 4pm – Land navigation – Shooting sports - rifles and pistols – Leadership challenges – Social activities – Explorer emergency service training and challenges – Venture road rally • Boxed lunch • Trading post • Earn the patch – not just for participation – Lanyards and punches

15 Special Guest

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• Best Selling Food Book Author – New York Times Best Seller – Peabody Award Winner • Host – , Next , , Feasting on Asphalt, Next Iron Chef – Emmy Award Nominated • Frequently mentions Cooking Merit Badge & Boy Scouts • Saturday Breakfast & Dinner Recipe’s, 3-4pm Cooking Demo & Arena Show Keynote Speaker • One thing to note: THIS IS NOT A PUBLIC PERFORMANCE. We cannot advertise it outside our membership or sell admissions. This is strictly a private gig for our membership. So other than the sponsors, there will be no guest admissions or VIP passes for people to come in just for the show.

17 BONUS!

• Dutch Ovens, Water Coolers and Ice Chests for each Troop/Crew/Post • CSP per participant (early bird) • O/A Hospitality area/call-out • Training area • Door prizes • Silent auction • National and Local Trading Posts • Vendors • Off-site activities – service, Explorers, Ventures

18 Staffing needs

• An event like this takes over 150 volunteers to make it work • Please feel free to e-mail us with your name and e-mail address and area of interest ([email protected]) – Please assure that your unit is 2-deep in supervision at all times – Top unit leaders are discouraged from being on staff – you should be with your units  • Youth Staff – Life or Eagle Scouts – 14+ yrs. old – approved by Scoutmaster • Staffing gets your lanyard completely punched! • Staff identity item • Dining hall and barracks accommodations available • All staff must register – there will be areas on registration for 19 staff to register/pay/camp/eat with units or with the non-unit staff

Timeline

• 15 & 18 April 2013 – Unit Conference Calls • 19 April 2013 – Basic flyer/information/costs • 15 May 2013 – Registration opens • 10 August 2013 – “Early Bird” registration ends • 13 September 2013 – Advance

20 registration ends

Rumor Control

• Perceptions of “just another string-burner” – Over 1 year and hundreds of volunteers will go into this project – we are really thinking outside the box for your unit! • It doesn’t matter if we don’t go – The Camporee is THE Place to Be! • It’s too expensive – here are some stats from past events: – $25 per person for event – $20 for food in a unit • Pre-registration is too early – Scouting is a year-round program, and with the event in September, we need your commitments by August 10! • We were planning on an October event – Our dates were dictated by MCC and other calendar events • Remembering past (poor) events – That’s why we don’t do District events with just a few units or have units host events anymore. • We can just show up – Guys with guns will turn you away if you are not on the security list

21 Let’s Do It!

Questions/discussion

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