Construction of public 7 8 2 cemetery gets going Gramayathra Best Practices

July 2013 l Volume: 1 l Book: 1 KLGSDP

Department of Local Self Government Government of KERALA LOCAL GOVERNMENT SERVICE DELIVERY PROJECT (KLGSDP) Digestwww.klgsdp.org

Grants to LSGs in the State. The Performance Grant provides additional discretionary funds for expanded local investment in a manner which incentivises the strengthening of the institutional capacity of the local governments. The Grant will incentivise performance improvements to make the local planning and budgeting process meaningful, adoption of efficient and participatory processes in implementation of activities of the LSG, and improve the capacity of GPs and Municipalities in Public Financial and Expenditure Management. It will provide funds for locally prioritised infrastructure and service delivery investments which are in the core functional Panchayat Minister opens workshop on domain of GPs and Municipalities. Annual Performance Audit of LSGIs To fulfil this objective, an independent consultant has been recruited by the project to Dr M K Muneer, Minister for Kerala, in line with the that the existing systems and develop the framework, Panchayats and Social Justice, on Government’s revised plan practices are improved further to templates, and carry out the 18 April 2013 launched the implementation procedures and ensure decisions taken to invest assessment. Annual Performance Assessment processes issued recently. The resources on clear service The representatives of the firm (APA) process of Local Self State is keen to institutionalise delivery to people, accounting had explained the details of the Governments (LSGs) in the State the process of Annual process and reporting is online. APA and the findings from the at a workshop held in Performance Audits by migrating Hence, the Performance Grant pilot assessments to the work- . The from use of third party firms to is an incentive for the local bodies shop participants, who included performance assessment process the Performance Audit wing of to enhance the quality of the officials from State Performance is a core element of the Kerala LSGD to carry out these public services further, he said. Audit wing, who is expected to Local Government Service performance audits, he added. Dr P P Balan, Director, Kerala eventually take over the APA pro- Delivery Project (KLGSDP), a Welcoming the gathering, Ajit Institute of Local Administration cess from the financial year 2014- Government of Kerala project Kumar, Project Director, (KILA) said APA is a unique 15, for their feedback before supported by the World Bank, KLGSDP said that it is a turning initiative in the decentralisation finalising the Performance As- aimed at institutionalising point in the realm of local self process and he was looking sessment instruments. decentralised governance in the governance where APA has been forward to being part of the The workshop was attended by State for enhanced local initiated by the State to explore process in building capacities of representatives from KILA, State governance and administration opportunities for improving LSGs to reach levels wherein Institute for Rural Development and improved service delivery. public service deliveries through benchmarks could be set for local (SIRD), State Performance Audit The Minister said the objective LSGs. service delivery. Wing, members of Project of the APA is to move towards Dr Abdu Muwonge, Task Team The major component in the Management Unit (PMU), and performance-based allocation of Leader for the Project, World project is phased annual Task Team for the project from development of funds to LSGs in Bank pointed out it is important performance-based transfer of the World Bank.

4 Through Projects 6 Thenjippalam Grama Panchayat takes the Solar Power Route Kerala Local Government Modern Fish Service Delivery Project (KLGSDP) Market inaugurated Dr M K Muneer, Minister for Panchayats and Social Justice, inaugurated the modern fish market constructed in the Ayanchery Grama Panchayat in Kozhikode district. The project was completed with the Performance Grant share of the Kerala Local Government Service Delivery Project (KLGSDP). The function was presided over by K K Lathika MLA. The Government of Kerala has GP and municipal performance in local The fish market has come as a relief to the formulated Kerala Local Government governance and public service delivery. Ayanchery Grama Panchayat, which has been Service Delivery Project (KLGSDP) to struggling to find a solution to the waste enhance and strengthen the Component 2: institutional capacity of the local Capacity Building government system in Kerala to deliver This component provides capacity services and undertake basic building inputs to institutionalize the administrative and governance existing systems and human resources functions more effectively and in a of institutions envisioned for providing sustainable manner. training to PRIs. These are listed below: The beneficiaries of the project are 978 1. Kerala Institute of Local Grama Panchayats (GPs) and 60 Administration (KILA) Municipalities in the State. 2. State Institute of Rural Development The project cycle is four years – from (SIRD) 2011 to 2015. 3. Information Kerala Mission (IKM) The project proposes disbursal of Rs Component 3: 1097.56 cr as Performance Grant to the Enhancing State Monitoring of Grama Panchayats and Municipalities of the local Government system the State during the project period. This provides support to strengthen the Project Components system of performance monitoring of LSGIs in Kerala. It has four sub- Following are the four components of components: KLGSDP: a. Database of GPs and Municipalities Component 1: information Performance Grant b. LSG Service Delivery Survey This component phases in an annual, c. Project Evaluations performance-based grant to all GPs and d. Decentralization Analysis Cell (DAC) Municipalities in the State. The Component 4: performance grant is spent on both the Project Management and Minister for Urban Affairs Manjalamkuzhy Ali creation and maintenance and operation laying the foundation stone for the cemetery of capital assets used in service delivery. Implementation in Municipality in It provides GPs and Municipalities with This component provides support to District additional discretionary, untied funds Project Management Unit (PMU) for expanded local investment in a constituted for the purpose within LSGD manner which will accelerate the which is directly responsible for the day- strengthening of their institutional to-day project management co- Construction of capacity. The overall goal is to improve ordination and implementation. public cemetery Performance Grant Disbursement for LSGIs as on 31.03.2013 gets going ` in Crore Manajalamkuzhy Ali, Minister for Urban Affairs Release 2011-12 Release 2012-13 and Minority Welfare, laid the stone for the Grama Panchayats 121.73 246.98 construction of cemetery in Kalamassery Municipality in on 18 January Municipalities 18.00 36.24 2013. The function was presided over by Total 139.73 283.22

2 KLGSDP Digest JulyJuly 20132013 processing problem. The total project estimate is ` 14,10,304. The Grama Panchayat completed the construction of the hygienic fish market with modern facilities utilising the Performance Grant share of ` 9,12,000. The Grama Panchayat has set aside ` 4,98,304 for the supplementary works like approach road. The new market is equipped with facilities for waste processing and energy production. The work was completed by an accredited agency, Elayidom Labour Contract Society meeting the Minister for Panchayats Dr M K Muneer inaugurating the modern fish market in deadlines. Ayanchery Grama Panchayat in Kozhikode district

Wastewater Treatment Plant completed in

Vatakara Municipality in Kozhikode district has completed the construction of a Wastewater Treatment Plant utilising the Performance Grant share of KLGSDP together The project was completed before deadline by with the financial support provided by the the agency which was awarded the work. The State Suchitwa Mission (Sanitation Mission). plant is operated by the staff of the agency. The project, first of its kind among the The total project cost is ` 31,50,000 of which municipalities in Kerala, proposes to treat the the Performance Grant share is ` 19,05,629. waste water and flow the same to the The project has 8 motors including stand-by Karimbanathodu at Narayana Nagar near the ones with a daily treatment capacity of 100m3. new bus stand.

Minister for Public Works V K Ibrahim Kunju. P Rajiv MP, T A Ahamed Kabeer MLA, and District Collector P I Shaik Pareeth were among those who offered felicitations while the welcome speech was made by Municipal Chairman and Chairman of Chamber of Municipal Chairmen Jamal Manakkadan. The Municipal council decided to initiate the construction work of a new cemetery as the existing one became dysfunctional.

July 2013 KLGSDP Digest 3 Through Projects...

Protection wall for a paddy field in Mudakkuzha GP, Ernakulam

Protection wall for public well in Municipality, Thuiruvananthapuram

Angavadi building in Raising the bund and constructing side wall, Kannapuram GP, Krishnapuram GP in

Mini stadium, GP,

Bus stand concreting, GP, Kottayam 4 KLGSDP Digest July 2013 View of modern fish market, Ayanchery GP, Kozhikolde

Water supply scheme, Thiruvegappura GP,

New building for PHC, Chengalai GP, Kannur

Drinking water Check dam for irrigation scheme, Chelannur purpose in Puzhakkatteri GP, GP, Kozhikode

Panchayat office modification, Kodassery GP, Thrissur

July 2013 KLGSDP Digest 5 eToilet installed in Payyannur Municipality

The Payyannur Municipality electronically monitored system. took the initiative to build an The main advantage of the eToilet at a time when the eToilet is its highly cost-effective concept did not gain that much mechanism to ensure proper currency. The cost estimate for public sanitation facility in highly the project which was taken up populated regions. during the financial year 2011- The main features of eToilet 12 is ` 3,52,156. The Municipality include: Compact built up space, allocated ` 171665 in the automatic payment collection, financial year 2012-13 for works automatic doors, automatic related to eToilet. washing mechanisms, water Billed as a fitting solution to the conservation technologies, urban sanitation issue, eToilet is power mechanism, and GPRS- Feroke GP office gets fully automated and boasts of an enabled controls. a facelift plus a new Front Office A new front office was ` 17,22,000. The Panchayat constructed and the Grama committee decided to build Panchayat office was a new front office and renovated in the Feroke renovate the Panchayat office Grama Panchayat in as the present arrangements Kozhikode district. The front were experiencing space office functions in the first constrains. floor of the Panchayat office The committee which initially and for the convenience of set apart the Performance the aged and otherly abled, a Grant for numerous road ramp too is built. projects, later on changed The cost of the project is mind and decided to utilise ` 20,00,000 of which the total allocation for the Performance Grant share is current project.

Thenjippalam Grama Panchayat takes the Solar Power Route

Realising the significance of process for setting up the solar The Grama Panchayat also acute power deficiency, power plant. The project cost of formulated project for installing Thenjippalam Grama Panchayat 6KW plant is ` 8,80,000. The 31 solar streetlights in the in Malappuram District has taken installation of solar panels has General wards. The total cost is the initiative to allocate the been completed. The Panchayat ` 5,89,000. The Grama major share of the Performance ensured that the solar panels Panchayat set apart ` 83,262 for Grant share for the solar power being installed have got a installing 30 solar streetlights in project. The Panchayat has warranty of 25 years. The plant the Scheduled Caste Colony. The started the process of setting up consists of a back-up battery balance funds are met from other a Solar Power Plant in the (2400AH) and 3 KW charger. The heads. Panchayat Office complex total annual savings on account housing various offices. of electricity bill is estimated at ` The total power requirement of 30,000. the office complex is 6,000 kilowatts per day. The Panchayat has signed agreement with an agency through the tender

6 KLGSDP Digest JulyJuly 20132013 iii) Children’s meeting (Bala Panchayat of Sabha) Assembly Constituency in Gramayathra Thrissur district in January 2012. iv) Meeting of the elderly people (Vrudha Sabha) Till now, GRAMAYATHRA crisscrossed the districts of v) Meeting of the differently Thiruvananthapuram, , abled (Vikalanga Sabha) Carrying forward the famed the State is chosen in Kottayam, Idukki, Palakkad, Kerala legacy of people’s consultation with the respective Once the Gramayathra pro- Malappuram, Kozhikode, participation in decentralised Member of Legislative Assembly gramme is inaugurated, Special Wayanad, Kannur, and Kasargod. planning process, Minister for (MLA). Gramasabha is conducted. Apart Massive attendance of the Panchayats and Social Justice, Dr from the Minister for Panchayats The ward where GRAMAYATH- citizens cutting across party lines M K Muneer has been leading the and Grama Panchayat office- RA is to be conducted is decided is the hallmark of the Gramayathra programme of the bearers, Member of Parliament at the Panchayat level. As part of programme. This surely is a KLGSDP. (MP), MLA, Panchayat president, the preparations for GRA- pointer to the fact that and Panchayat members, Dis- The initiative of the MAYATHRA, special gathering of development agenda can trigger trict Collector, and senior offi- communication component of various sections of society are massive grassroots level cials of various government de- the KLGSDP, GRAMAYATHRA is organized in selected ward. response. an attempt to revitalise partments are present during i) Youth meeting (Yuvajana The Minister for Panchayats Gramasabhas thus placing them GRAMAYATHRA. Sabha) exhorted the attendants to as the fulcrum of the The programme was kick started ii) Women’s meeting (Vanitha strengthen Gramasabha. He decentralised planning. The by Chief Minister Oommen Sabha) emphasised the significance of programme envisions mass Chandy at Annamanada Grama mobilisation at grassroots for deepening the awareness about the roles and responsibilities of the Grama Panchayats in providing service to the citizens. Gramayathra involves holding of special Gramasabhas in a selected Grama Panchayat of each Assembly Constituency of the State. One Grama Panchayat in each Assembly constituency in

GRAMAYATHRA - Journey Gramasabha in ensuring District Assembly Constituencies Grama Panchayats transparent and participatory decentralised democratic Malappuram Malappuram, , Ernad Pookkoottur, Pulickal, governance system. Keezhuparamba He reiterated the Government’s Kottayam , Ettumanoor, Kidangoor, Ettumanoor, Vijayapuram seriousness in this aspect by Kottayam pointing out that two Grama Kollam , , Panmana, , Panchayat committees in the State were disbanded for not Kozhikode Balussery, Koduvally, Thiruvambady Unnikulam, Koduvally, Puthuppady convening the Gramasabha meetings on time. Kannur Koothuparambu, Thaliparambu, Kunnothuparambu, Kolachery, Valapattanam Valapattanam The Minister reminded the LSGIs that only by taking up innovative Thiruvananthapuram , Aryanad , Poovachal projects they could avail of Wayanad Mananthavady, Sulthan Bathery Edavaka, Sulthan Bathery increased share of Performance Palakkad Mannarkad, Palakkad, Tharoor Kottoppadam, Pirayiri, Kottayi Grant in the coming years. He Kasargode Manjeswaram, Kasargod, Uduma Mangalppady, Mogral-, added that they have to ensure KLGSDP projects are Pallikkara implemented keeping in line with Idukki Idukki, Peerumedu Vazhathoppu, Chakkupallom the Procurement guidelines and Konni, Kottangal, Pramadam ESMF norms.

July 2013 KLGSDP Digest 7 KLGSDP Digest July 2013

Best Practices Plastic recycling unit in Chembilode Gram Panchayat, (Kannur District) in Kerala: In Kerala, the use of plastic carry bags and plastic is then cleaned removing other recycled in the unit. The unit provides direct similar products is very extensive. Plastic articles and sorted into different categories, employment to 9 women and 2 men and wastes pollute the environment and pose a according to the basic material with which it another 6 persons are engaged in waste serious health hazard. Disposal of plastic by is made. The recyclable items are heated and collection. Employment is also generated in burning or burying in the soil is also melted in air tight machinery and solidified. recycling of material. The Panchayat after dangerous to the environment. Considering A portion of the solid plastic is then initiating and establishing this project has the urgent need of addressing this issue in a powdered and another portion is sold. The rented out the unit for ` 1000 per month. sustainable manner, Chembilode Gram powdered plastic is further melted and Recycling of plastic waste has resulted in a Panchayat has taken up a project for moulded into different kinds of plastic plastic-free Edakkad Block Panchayat area, recycling plastic carry bags. Plastic articles products. The current capacity of the wage income for 12 persons and economic and similar products are collected through machinery is to process 300 kg of materials activity through recycling. members of Kudumbasree groups, and in a shift of 8 hours. The plastic wastes from (Source: Ministry of Panchayati Raj, Government of others who are paid reasonable charges. The other Gram Panchayats in the block are also ) Training Programme held for LSGI officials As part of sensitising the implementing the upcoming Performance Assessment. A officials of the local self government printed training resource material containing institutions in Kerala about Kerala Local all Government Orders and circulars related Government Service Delivery Project to KLGSDP, Procurement Manual and (KLGSDP), the Programme Management guidelines, and ESMF norms was distributed Unit (PMU) has conducted training to the participants. programmes across the State. The participants included plan clerks, Posters & The training series was inaugurated by overseers, and assistant engineers. The total Minister for Panchayats Dr M K Muneer in number of participants is: Plan clerks: 1027; Calendars Thiruvananthapuram. The Minister Overseers: 1111; Assistant Engineers: 499. exhorted the local bodies to be more careful The PMU organised training programme for in plan implementation. He advised them Block Engineers and Municipal Engineers. distributed to fix a timeline together with the The Project Management Unit of the Spanning over two days, the training formulation of projects and complete the programme was held at Institute of KLGSDP distributed calendars for the year projects in a time-bound manner. 2013 and posters to the Grama Panchayats Management in Government (IMG), and Municipalities. The calendar features the The attendants were provided training in Thiruvananthapuram. The number of innovative projects implemented by the Environmental-Social Management participants: Block Engineers – 87 and LSGIs in the State utilising Performance Framework (ESMF), procurement rules, and Municipal Engineers – 60. Grant. It also gives details of the Procurement guidelines and ESMF norms apart from general project details. The poster highlights the core themes of the Procurement and ESMF in the implementation of the projects under KLGSDP.

Published by Project Director, Kerala Local Government Service Delivery Project, Department of Local Self Government, Government of Kerala, 4th Floor, TransTowers, Vazhuthacaud, Thiruvananthapuram- 695014 Editor: H Shaji | Ph: 0471 2333011, 2333015 | e-mail: [email protected] | www.klgsdp.org Printed at SK Offset, Thycaud, Thiruvananthapuram Ph: 0471 3226695 For Private Circulation only