BLUFFDALE CITY COUNCIL LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD REDEVELOPMENT AGENCY BOARD COMBINED MEETING AGENDA Wednesday, April 08, 2020
*This meeting will only be conducted electronically*
Notice is hereby given that the Bluffdale City Council, LBA & RDA will hold a joint electronic meeting Wednesday, April 08, 2020, scheduled to begin promptly at 6:00 p.m. or as soon thereafter as possible. There are various ways to participate in this electronic meeting: 1. Please check the City website for the most up-to-date details to access the electronic meeting: www.bluffdale.com 2. Email your comments to: [email protected] and include either “Public Forum” or “Pubic Hearing” (include the Agenda Item # with Public Hearing items) in the subject line of the email. 3. Mail your written comments to: Bluffdale City Recorder, 2222 West 14400 South, Bluffdale, Utah 84065 All comments can be read aloud if you indicate to do so. All comments received will be forwarded to the Bluffdale City Council and will be included in the public record.
BLUFFDALE CITY COUNCIL REGULAR BUSINESS MEETING 6:00 P.M.
1. Roll Call
2. PUBLIC FORUM – Public Comments may be submitted via email or mail as outlined above.
3. CONSENT AGENDA –
3.1 Approval of the February 26, 2020, City Council Meeting Minutes.
3.2 Approval of the February 26, 2020, Special City Council & Planning Commission Combined Meeting Minutes (Economic Development).
3.3 Approval of the March 11, 2020, City Council Meeting Minutes.
3.4 Approval of the March 11, 2020, Special City Council & Planning Commission Combined Meeting Minutes (Economic Development).
3.5 Approval of a resolution authorizing execution of an Interlocal Cooperation Agreement with Salt Lake County related to Corridor Preservation Funds for the Jordan Valley Water Conservancy District purchase (1516 West 14600 South).
3.6 Approval of a resolution of the Bluffdale City Council awarding the Parks Building Addition Project and establishing a contingency.
4. COVID-19 Briefing, staff presenters, Battalion Fire Chief Warren James and Natalie Hall. 5. Consideration and vote on a resolution appointing a City Attorney for the City of Bluffdale, staff presenter, Mark Reid.
6. PUBLIC HEARING – Consideration and vote on a resolution adopting the Tentative Budget for the 2020-2021 Fiscal Year and establishing the Time and Place for the Public Hearing on the Final Budget for the 2020-2021 Fiscal Year, staff presenters, Bruce Kartchner and Stephanie Thayer. (LBA & RDA FY2020 Tentative Budget discussions held in conjunction)
LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD MEETING
1. Roll Call
2. PUBLIC HEARING – Consideration and vote on a resolution adopting the Tentative Budget for the 2020- 2021 Fiscal Year and establishing the Time and Place for the Public Hearing on the Final Budget for the 2020-2021 Fiscal Year, staff presenters, Bruce Kartchner and Stephanie Thayer. (LBA FY2020 Tentative Budget discussion held in conjunction with the Budget discussion)
3. Adjournment
BLUFFDALE CITY REDEVELOPMENT AGENCY BOARD MEETING
1. Roll Call
2. PUBLIC HEARING – Consideration and vote on a resolution adopting the Tentative Budget for the 2020- 2021 Fiscal Year and establishing the Time and Place for the Public Hearing on the Final Budget for the 2020-2021 Fiscal Year, staff presenters, Bruce Kartchner and Stephanie Thayer. (RDA FY2020 Tentative Budget discussion held in conjunction with the Budget discussion)
3. Adjournment
CONTINUATION OF BUSINESS MEETING
7. Mayor’s Report
8. City Manager Report and Discussion
9. Closed meeting pursuant to Utah Code § 52-4-205(1) to discuss the character, professional competence, or health of an individual, collective bargaining, pending or imminent litigation, strategies to discuss real property acquisition, including any form of a water right or water shares, security issues, or any alleged criminal misconduct (if needed).
10. Adjournment
Dated: April 03, 2020
I HEREBY CERTIFY THAT THE FOREGOING NOTICE AND AGENDA WAS FAXED TO THE SOUTH VALLEY JOURNAL, THE SALT LAKE TRIBUNE, AND THE DESERET NEWS; POSTED AT THE BLUFFDALE CITY HALL, EMAILED OR DELIVERED TO EACH MEMBER OF THE BLUFFDALE CITY COUNCIL; ON THE CITY’S WEBSITE AT WWW.BLUFFDALE.COM AND ON THE PUBLIC MEETING NOTICE WEBSITE, WWW.PMN.UTAH.GOV
Wendy L. Deppe, CMC City Recorder
In compliance with the American with Disabilities Act, individuals needing assistance or other services or accommodation for this meeting should contact Bluffdale City Hall at least 24 hours in advance of this meeting at 801-254-2200. TTY 7-1-1.
BLUFFDALE CITY COUNCIL LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD REDEVELOPMENT AGENCY BOARD COMBINED MEETING AGENDA Wednesday, February 26, 2020
Notice is hereby given that the Bluffdale City Council, LBA & RDA will hold a joint meeting Wednesday, February 26, 2020 at the Bluffdale City Hall, 2222 West 14400 South, Bluffdale, Utah scheduled to begin promptly at 6:00 p.m. or as soon thereafter as possible. Notice is further given that access to this meeting by the Mayor and or City Council may be by electronic means via telephonic conference call.
WORK SESSION 6:00 P.M. – (The work session is for identifying future items and other council discussion. In accordance with Utah Code § 52-4-201(2)(a), while the meeting may be open to the public, there will not be any opportunity for public input during the work session).
1. Roll Call
2. Presentations –
a. Sage Phase 3, presenter, Chris McCandless.
b. Discussion relating to the proposed FY2020 Budget Amendments, staff presenters, Bruce Kartchner and Stephanie Thayer.
3. Council Discussion
BLUFFDALE CITY COUNCIL REGULAR BUSINESS MEETING 7:00 P.M.
1. Roll Call, Invocation, Pledge of Allegiance*
2. PUBLIC FORUM – (4-minute maximum per person to bring items not already on the agenda before the Council. Participants are encouraged to submit a written statement (1 copy) for items that are complex or that may require more than 4 minutes to present).
3. CONSENT AGENDA –
3.1 Approval of the January 29, 2020, Special City Council & Planning Commission Combined Meeting Minutes (Economic Development).
3.2 Approval of the January 29, 2020 City Council Meeting Minutes.
3.3 Approval of a resolution declaring certain assets surplus and authorizing the sale of said assets.
3.4 Approval of a resolution approving an Interlocal Agreement among the City of Bluffdale, Draper City, Murray City, South Jordan City, South Salt Lake City, West Jordan City, Sandy City, and West Valley City regarding an interlocal entity know as the Metro Fire Agency.
3.5 Approval of a resolution authorizing execution of a Donation Agreement between the Jordan River Foundation and the City of Bluffdale regarding interpretive signage.
3.6 Consideration and vote on a resolution appointing the City Manager as a Member of the Salt Lake Valley Emergency Communication Center (VECC) Board of Trustees and recognizing the City Manager’s authority to designate a member of the City’s Senior Staff or a City Council Member to act as an Alternate Member of the VECC Board of Trustees.
4. Presentation of the Police Department Annual Statistical Report, presenter, Police Chief Burton. 5. Presentation and discussion regarding the Salt Lake County Animal Services 2019 Annual Report for the City of Bluffdale, Carrie Sibert, Community Liaison Coordinator, SLCO Animal Services.
6. PUBLIC HEARING – Consideration and vote on an ordinance adopting an Impact Fee Facility Plan and Impact Fee Analysis, presenter, Cody Deeter, EFG; staff presenter, Trevor Andra.
7. Consideration and vote on a resolution adopting the Bluffdale City Organizational Chart regarding the organizational structure of City Departments, Officers, and Employees, staff presenter, Stephanie Thayer.
8. PUBLIC HEARING – Consideration and vote on a resolution adopting an Amended Budget for the 2019-2020 Fiscal Year, staff presenters, Bruce Kartchner and Stephanie Thayer. (LBA & RDA Public Hearings held in conjunction)
LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD MEETING
1 Roll Call
2. PUBLIC HEARING - Consideration and vote on a resolution adopting an Amended Budget for the 2019- 2020 Fiscal Year, staff presenters, Bruce Kartchner and Stephanie Thayer. (LBA Public Hearing held in conjunction with the Budget Hearing)
3. Adjournment
BLUFFDALE CITY REDEVELOPMENT AGENCY BOARD MEETING
1. Roll Call
2. PUBLIC HEARING – Consideration and vote on a resolution approving and adopting the Community Reinvestment Project Area Plan for the Jordan Crossing Community Reinvestment Project Area, presenter, Jay L. Springer, Smith Hartvigsen, PLLC; staff presenter, Grant Crowell.
3. Consideration and vote on a resolution adopting an Amended Budget for the 2019-2020 Fiscal Year, staff presenters, Bruce Kartchner and Stephanie Thayer. (RDA Public Hearing held in conjunction with the Budget Hearing)
4. Adjournment
CONTINUATION OF BUSINESS MEETING
9. Consideration and vote on an ordinance adopting the Project Area Plan for the Jordan Crossing Community Reinvestment Project Area, as approved by the Bluffdale City Redevelopment Agency, as the Official Community Reinvestment Project Area Plan for the Project Area, presenter, Jay L. Springer, Smith Hartvigsen, PLLC; staff presenter, Grant Crowell.
10. Mayor’s Report
11. City Manager’s Report and Discussion
12. Closed meeting pursuant to Utah Code § 52-4-205(1) to discuss the character, professional competence, or health of an individual, collective bargaining, pending or imminent litigation, strategies to discuss real property acquisition, including any form of a water right or water shares, security issues, or any alleged criminal misconduct (if needed).
13. Adjournment
Dated: February 21, 2020
I HEREBY CERTIFY THAT THE FOREGOING NOTICE AND AGENDA WAS FAXED TO THE SOUTH VALLEY JOURNAL, THE SALT LAKE TRIBUNE, AND THE DESERET MORNING NEWS; POSTED AT THE BLUFFDALE CITY HALL, EMAILED OR DELIVERED TO EACH MEMBER OF THE BLUFFDALE CITY COUNCIL; ON THE CITY’S WEBSITE AT WWW.BLUFFDALE.COM AND ON THE PUBLIC MEETING NOTICE WEBSITE, WWW.PMN.UTAH.GOV
Wendy L. Deppe, CMC City Recorder In compliance with the American with Disabilities Act, individuals needing assistance or other services or accommodation for this meeting should contact Bluffdale City Hall at least 24 hours in advance of this meeting at 801-254-2200. TTY 7-1-1. *Contact the City Recorder if you desire to give the Invocation or lead the Pledge of Allegiance. DRAFT – FOR DISCUSSION PURPOSES ONLY
BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 Present: Mayor Derk Timothy 2 Wendy Aston 3 Traci Crockett 4 Jeff Gaston 5 Mark Hales 6 Dave Kallas 7 8 Staff: Mark Reid, City Manager 9 Vaughn Pickell, City Attorney 10 Bruce Kartchner, Finance Director 11 Grant Crowell, City Planner/Economic Development Director 12 Stephanie Thayer, Accountant/Human Resources Manager 13 Michael Fazio, City Engineer 14 Shane Paddock, Public Works Director 15 Trevor Andra, Assistant City Engineer 16 Jennifer Robison, Senior City Planner 17 Wendy Deppe, City Recorder 18 19 Others: Chris McCandless, CW Management 20 Carrie Sibert, Salt Lake County Animal Services 21 Ryan Hales, Hales Engineering 22 23 WORK SESSION 24 25 Mayor Derk Timothy called the meeting to order at 6:03 p.m. 26 27 1. Roll Call. 28 29 All Members of the City Council were present. 30 31 2. Presentations. 32 33 a. Sage Phase 3, Presenter, Chris McCandless. 34 35 Chris McCandless from CW Management provided an overview of Sage Estates Phase III, which 36 consists of nine acres. He identified the locations of Phase I to the North and Phase II to the South. 37 He noted that the Johnson property would also become an extension of Springview Farms. 38
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 Mr. McCandless stated that his company was asked by Alpine Homes to develop the property and 2 noted that an R-1-10 Zone with an IO would be needed. He explained that the uses for Phase III 3 would be similar to Phase I and Phase II and would consist of a simple design. The lots would 4 also utilize all of the property and meet all requirements. Mr. McCandless noted that staff 5 requested a stub road for pedestrian circulation. He believes that a trail would be easier and less 6 expensive than building a road. 7 8 Mr. McCandless reported that the homes will be built to the same design standards and restrictive 9 covenants associated with Sage Estates Phase I. The park strip along Loumis Parkway will be 10 landscaped since it is owned and maintained by the owners association. The homeowners in Phase 11 I are currently assessed approximately $450 per year. The same amount would be assessed to the 12 homes in Phase III by the owners association to subsidize the costs of pressurized irrigation and 13 maintaining the 150 acres of private and public open space. 14 15 Mayor Timothy asked about the density of the project. Mr. McCandless replied that the density is 16 the same as the subdivisions on both sides but the lots and frontages would be larger due to the 17 need to meet the 10,000 square-foot requirement. 18 19 City Planner/Economic Development Director, Grant Crowell explained that Springview Farms 20 was originally developed as if it were an R-1-43 with an overlay that allowed lot sizes to be as 21 small as 10,000 square feet. He added that the size limit was increased years later to a minimum 22 of 20,000 square feet; therefore, an R-1-10 is now required for 10,000 square-foot lots. 23 24 Mayor Timothy confirmed with Mr. Crowell that the overall zone for the subdivision is not the 25 same as the overall zone for adjoining subdivision. He asked what the overall density is of other 26 neighborhoods. Mr. Crowell estimated that the density is approximately 3.5 acres. The overall 27 density of Springview Farms is 1.35 units per acre including open space on the river. 28 Mr. McCandless stated that more open space could be included to diminish the lots but it would
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 make more sense to have more homes to pay the fees that would go toward the 160 acres of open 2 space that already exists. 3 4 Mayor Timothy understood that the open space is a burden to take care of and that it would help 5 to have extra homes to subsidize costs, however, he believed it was completely different from the 6 other subdivisions. He asked the Council to take that into consideration. Mr. McCandless clarified 7 that the lot sizes would be close to the same size but would have more frontage. Mayor Timothy 8 asked if the homes would have driveways. Mr. McCandless affirmed that they would. 9 10 Dave Kallas identified a cul-de-sac in Phase I and asked if it was stubbed. Mr. McCandless replied 11 that it is dedicated to be able to connect the two stub roads between Phase I and Phase II. He 12 explained that CW Management is the declarant of the original Springview Farms Owner 13 Association and noted that the company has a provision that allows it to annex properties at its 14 discretion. Mr. McCandless noted that the community would likely embrace the annex because of 15 the monetary benefit and similarity to Phases I and II. 16 17 Traci Crockett shared her concerns that a 3,000 square-foot home is not comparable in size to the 18 other homes. Mr. McCandless explained that 3,000 square feet is the minimum that they can build 19 and that the homes will be comparable in value. 20 21 Mr. Crowell stated that the Council previously approved three or four IO zones. The Council can 22 include specific parameters such as comparable sizes, expectations for garages, setbacks, or rear 23 yard coverages. He added that staff welcomes any feedback from the Council. 24 25 Wendy Aston asked if there was a reason the developer was not stubbing into the other property. 26 Mr. McCandless stated that a plan was prepared for that property but they found that pedestrian 27 access would be an issue due to the road on the cul de sac. Council Member Aston asked how 28 much green space is available. Mr. Crowell identified the trail systems and bird preserve. 29 Mr. McCandless pointed out the areas on the sides of the river as well as open spaces and trails in
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 Sage Estates, detention basins, and open space owned by Salt Lake County. He added that future 2 open space is also planned. Dave Kallas asked if the trails are open to the public. Mr. McCandless 3 stated that all of the trails are open to the public except one small trail that is private and gated. 4 5 b. Discussion Relating to the Proposed FY2020 Budget Amendments, Staff 6 Presenters, Bruce Kartchner and Stephanie Thayer. 7 8 Finance Director, Bruce Kartchner provided an overview of the budget process to the New Council 9 Members. He explained that the City is required by State statute to approve an annual budget. The 10 tentative budget is due the first Tuesday in May. After the tentative budget is passed, the City 11 department leaders and staff provide additional budget detail to the Council. Absent any property 12 tax increases, the City must approve the final budget by June 22nd. If the Council requests a 13 property tax increase, the budget passed in June becomes a tentative budget. A Truth in Taxation 14 Hearing is held in August at which time the final budget would be submitted with or without the 15 property tax. 16 17 Mr. Kartchner stated that the Council may amend the budget as often as needed. Staff may also 18 ask for modifications from the Council and bring an amendment forward to the Council for final 19 approval. State statute requires the budget for each fund to balance. 20 21 Mr. Kartchner explained that the budget process begins with the City Manager who asks all of the 22 department heads for the expected operational costs for the year. The budget projections also 23 include projects that carry over from one year to the next. Staff then reviews the prior year’s data, 24 calculates the revenue projections, and makes adjustments throughout the year. The revenues for 25 the budget are collected through property, sales, and franchise taxes, recurring fees for services 26 provided by the City, and fees, licenses, permits, and grants for development projects. The 27 projected revenues and expenses are then merged to ensure that the budget is balanced. 28 29 Mr. Kartchner stated that city and municipal governments operate on fund accounting and have 30 several different funds to track finances such as the General Fund and Capital Projects Fund. He
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 added that the Impact Fee Fund as well as the RDA and EDA Funds cannot be used for anything 2 outside of their specific designation. Staff continually ensures that the appropriate funds are used 3 and that the budget remains balanced. 4 5 Accountant and Human Resources Manager, Stephanie Thayer noted that revenue might be used 6 on occasion to balance funds. She provided an overview of the proposed adjustments to the budget 7 as follows: 8 9 • An amendment to the General Fund for the City Council’s technology allowance. 10 11 • An adjustment for the installation of panic buttons at the front counters and the Court. 12 13 • Adjustments for the Police Department to install cameras in police cars with cameras and 14 provide equipment for a new Student Resource Officer. 15 16 Mr. Kartchner explained that the budget adjustment would begin in August for the Student 17 Resource Officer; however, the officer would be hired immediately using the salary from an officer 18 who was recently deployed. Mayor Timothy stated that the City needs to consider hiring more 19 officers. Jeff Gaston added that the City also needs to add a police dog to the Police Department. 20 Mayor Timothy agreed and noted that police officer wages also need to be increased to promote 21 retention. 22 23 Mr. Kartchner noted that the State recently changed the law to require Tier 2 Police and Fire 24 Department retirement programs to be brought in line with Tier One plans. He reported that the 25 City equalized the programs by providing an additional 401k contribution beyond the retirement 26 contribution. Mr. Kartchner recommended reviewing the overall compensation package to 27 determine how to reallocate retirement funds. He noted that it will result in increased costs to City. 28 29 Mr. Kartchner reported that there are plans to add an additional police officer position with the 30 average cost being $130,000. He noted that adding a second officer and a police dog would cost
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 over $200,000 and could lead to a property tax increase. Jeff Gaston asked if the police dog could 2 be added without hiring an additional officer. Mr. Kartchner explained that the officer would be 3 required to cover the shift of whichever officer is assigned the police dog. 4 5 Council Member Gaston suggested checking with Summit Academy Elementary School to see if 6 they would be interested in splitting the wages of the School Resource Officer with the City. 7 Mr. Kartchner noted that the City asked them in the past and they declined but would make another 8 attempt. 9 10 • An adjustment for the Building Department for the recent addition of the Chief Building 11 Official as a City employee needs to be made to upgrade computer equipment. Funds were 12 just being shuffled and there was no impact on the budget for these costs. 13 14 • An adjustment to reclassify the Code Enforcement Officer position to full-time status for 15 the remainder of the fiscal year. 16 17 • An adjustment to reclassify the Public Works Assistant position to full-time status. The 18 salary for this position would be split between the Streets, Parks, and Water Departments 19 for the remainder of the fiscal year. 20 21 • The budget for the float is being increased from $3,000 to $10,500. 22 23 Mark Hales noted that he thought the float was the same every year. Mayor Timothy stated that it 24 is the same frame but a different design each year. Jeff Gaston asked how many events the float 25 is used for. Ms. Thayer noted that the float is used for several events throughout the summer and 26 it builds relationships with other cities. 27 28 • The Emergency Manager position is in the process of being redefined to include the title 29 of Communications and will eventually be moved from the Fire Department to the 30 Administration Department. A part-time position will be added on July 1 to assist with
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 Emergency Management to allow Natalie more time to focus on communications and 2 media relations. 3 4 Wendy Aston asked for clarification on whether the part-time position would be an assistant to 5 Natalie or if they would perform two separate functions. Mr. Kartchner stated that Natalie would 6 supervise the part-time employee. Jeff Gaston explained that the positions should be separate so 7 each employee can focus on specific areas. 8 9 Council Member Aston asked if Natalie is overseeing the Miss Bluffdale Pageant. Mr. Kartchner 10 confirmed that she is overseeing it this year. Mayor Timothy stated that he would like her to 11 continue overseeing the pageant and believes the event falls under Communications. 12 13 Jeff Gaston stated that Ms. Hall’s position should be full-time because the City is falling behind 14 other cities in social media and communications. Mr. Kartchner noted that it is not appropriate to 15 discuss employees in an open meeting. Council Member Gaston confirmed that he was not 16 discussing the employee and emphasized that he would like the Communications position to be 17 full-time and the Emergency Management position to be part-time. 18 19 Ms. Thayer stated that she would continue the adjustments to the budget during the public hearing 20 portion of the Regular Business Meeting due to time constraints. 21 22 3. Council Discussion. 23 24 Due to time restraints, there was no Council Discussion. 25 26 The Work Session adjourned at 6:57 p.m.
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 Present: Mayor Derk Timothy 2 Wendy Aston 3 Traci Crockett 4 Jeff Gaston 5 Mark Hales 6 Dave Kallas 7 8 Staff: Mark Reid, City Manager 9 Vaughn Pickell, City Attorney 10 Bruce Kartchner, Finance Director 11 Grant Crowell, City Planner/Economic Development Director 12 Stephanie Thayer, Accountant/Human Resources Manager 13 Michael Fazio, City Engineer 14 Shane Paddock, Public Works Director 15 Trevor Andra, Assistant City Engineer 16 Wendy Deppe, City Recorder 17 18 Others: Chief Andrew Burton 19 Sergeant Zach Robison 20 Carrie Sibert, Salt Lake County Animal Services 21 Ryan Hales, Hales Engineering 22 Jay Springer, Smith Hartvigsen 23 Cody Deeter, EFG 24 25 REGULAR BUSINESS MEETING 26 27 1. Roll Call, Invocation, Pledge of Allegiance. 28 29 All Members of the City Council were present. 30 31 Ryan Hales offered the invocation and led the Pledge. 32 33 2. PUBLIC FORUM. 34 35 Mayor Timothy opened the Public Forum. There were no public comments. 36 37 3. CONSENT AGENDA: 38 39 3.1 Approval of the January 29, 2020, Special City Council and Planning 40 Commission Combined Meeting Minutes (Economic Development). 41
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 3.2 Approval of the January 29, 2020, City Council Meeting Minutes. 2 3 3.3 Approval of a Resolution Declaring Certain Assets Surplus and Authorizing 4 the Sale of Said Assets. 5 6 3.4 Approval of a Resolution Approving an Interlocal Agreement Among the City 7 of Bluffdale, Draper City, Murray City, South Jordan City, South Salt Lake 8 City, West Jordan City, Sandy City, and West Valley City Regarding an 9 Interlocal Entity known as the Metro Fire Agency. 10 11 Dave Kallas requested that agenda item 3.4 be removed from the Consent Agenda. 12 13 Dave Kallas asked what was meant by “broadening the scope” in the notice provided for Item 3.4. 14 City Manager, Mark Reid explained that the Operations Committee is seeking participation from 15 entities outside of Metro Fire to assist with its Search and Rescue Program. The reason for the 16 expansion was to form a task force of sufficient size to assist with large national catastrophes such 17 as Hurricane Katrina. Mr. Reid reported that John Roberts would be appointed to attend Task 18 Force Meetings in his place. 19 20 Dave Kallas moved to approve Item 3.4 on the Agenda. Wendy Aston seconded the motion. 21 The motion passed with the unanimous consent of the Council. 22 23 3.5 Approval of a Resolution Authorizing Exception of a Donation Agreement 24 between the Jordan River Foundation and the City of Bluffdale Regarding 25 Interpretive Signage. 26 27 3.6 Consideration and Vote on a Resolution Appointing the City Manager as a 28 Member of the Salt Lake Valley Emergency Communications Center 29 (“VECC”) Board of Trustees and Recognizing the City Manager’s Authority 30 to Designate a Member of the City’s Senior Staff or a City Council Member to 31 Act as an Alternate Member of the VECC Board of Trustees. 32 33 Dave Kallas moved to approve the Consent Agenda with the exclusion of agenda item 3.4. 34 Jeff Gaston seconded the motion. The motion passed with the unanimous consent of the 35 Council. 36
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 4. Presentation of the Police Department Annual Statistical Report, Presenter, Police 2 Chief Burton. 3 4 Police Chief, Andrew Burton gave a presentation on the Police Department’s Annual Statistical 5 Report and shared a photograph of the SWAT Team in front of a Black Hawk helicopter belonging 6 to the Army National Guard (“ANG”). The SWAT team participated in Downed Aircraft Rescue 7 Training with the ANG a few years earlier and recently participated in an aerial tour of Camp 8 Williams, Saratoga, and Bluffdale while riding in the Black Hawk helicopters last November. 9 Chief Burton noted that the Council Members were invited to attend an Awards Luncheon at Camp 10 Williams. 11 12 Chief Burton stated that officer safety and providing services are the top priorities of the Police 13 Department. Officers participate in both hands-on and classroom training and he highlighted a 14 training exercise that was recently conducted at Mountain Point Elementary School. The police 15 officers train at all of the schools in Bluffdale to become familiar with the layout of each school 16 and train when the schools are closed. Each police officer handled approximately 966 service calls 17 this year and that number was expected to increase to 1,100 calls per officer per year as Bluffdale 18 grows in population. Chief Burton reported that he plans to hire additional officers to keep the 19 number of calls per officer to 1,000 or less. 20 21 The Police Department has seen an increase in citations this year, and Police Chief Burton stated 22 that this translates to a reduction in the number of accidents. He noted that citations keep the City 23 safer and provide officer visibility to residents. In response to a question raised, Chief Burton 24 reported that most common citations are given for speeding on Redwood Road and 2700 West. 25 26 Chief Burton stated that the average call response time is around seven minutes and noted that 27 distances and delays can an impact on response times. The Department analyzes service calls by 28 the day of the week and the time of day and assigns manpower accordingly. The busiest times for 29 calls are mid-afternoon on most days and late Friday and Saturday nights. 30
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 Chief Burton reported that some confusion occurred in 2018 and 2019 with the reporting criteria 2 for Part I crimes. He noted that only 4% of incidents were categorized as Part I crimes. The 3 Department is currently working on getting clarification on how Part I crimes should be reported. 4 Mayor Timothy asked if domestic violence is a Part I crime. Chief Burton stated that it would only 5 be a Part I crime if it involves an aggravated assault. He added that there is very little crime in 6 Bluffdale, and it is a safe community. 7 8 The Police Department has seen an increase in mental subjects, suicides, and suicide attempts, and 9 officers are participating in training to handle these types of situations. Calls to 911, alarms, and 10 other disturbances have increased over the past three years but none have resulted in serious or 11 aggravated crimes. Chief Burton noted that those numbers will likely increase as more apartment 12 buildings are built. 13 14 Chief Burton discussed time allocations and the numerous duties officers perform aside from 15 service calls. He explained that unallocated time is spent on patrolling neighborhoods and traffic 16 enforcement; however, as calls for service increase, there is less time for those responsibilities. 17 18 Patrol assignments are based on workload and officer safety. Domestic disturbances and other 19 potentially dangerous situations require more than one officer to respond. Chief Burton reported 20 that considerations for manning patrols also include liability, ensuring time for patrol and 21 enforcement to provide a feeling of safety in the community, and ensuring that enough officers are 22 available to handle calls. 23 24 Chief Burton reported that good leadership is an important component of the police force and noted 25 that it takes a long time to recruit officers. There are not many recruits available and, of the 30 26 applicants they might receive, most are not qualified or certified. Some recruits also may not 27 qualify after going through the Police Academy. 28
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 The Police Department provides many other services including service and support functions for 2 Saratoga Springs. Chief Burton added that the Department has 20 SWAT team members and an 3 Accident Team. 4 5 Dave Kallas asked how the legalization of medical marijuana has impacted the Police Department. 6 Chief Burton responded that there has not been much of an impact since medical marijuana is legal. 7 If a canine were to alert to marijuana on a person, the individual would just need to provide 8 paperwork showing they are authorized to use medical marijuana. 9 10 Chief Burton stated that the Department has recently been approved for a State-funded overtime 11 program that will be used to provide patrols in trails and parks along the Jordan River. Mr. Reid 12 asked if the officers would patrol on foot or on bikes. Chief Burton stated that the officers will 13 patrol by car, if possible, and may also walk or use bikes if they have bike certifications. 14 15 Wendy Aston asked if there had been any increase in crime or issues with campers being non- 16 compliant on trails. Chief Burton replied that there are occasional reports of underage drinking 17 and illegal drug use. 18 19 Mr. Reid asked if there are still reports involving duck hunters discharging firearms. Chief Burton 20 stated that there are very few reports and they are usually around Bangerter Highway. Mr. Reid 21 asked Chief Burton to let the City know if signs need to be posted. 22 23 Chief Burton presented a video for the Council Members. Mayor Timothy expressed appreciation 24 for the Police Chief and the service he provides the City. 25 26 5. Presentation and Discussion Regarding the Salt Lake County Animal Services 2019 27 Annual Report for the City of Bluffdale, Carrie Sibert, Community Liaison 28 Coordinator, Salt Lake County Animal Services. 29 30 Community Liaison Coordinator, Carrie Sibert from Salt Lake County Animal Services provided 31 the 2019 annual report for the City of Bluffdale and noted that the report runs from January 1 to
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 December 15. She began by sharing a photograph of field staff and shelter staff in reptile training 2 and noted that a few staff members are experts in the fields of reptiles and livestock. 3 4 Ms. Sibert reported that Animal Services took in over 13,000 animals of all types including cats, 5 dogs, reptiles, spiders, and fish and provided 3,800 spays and neuters. The Department also 6 provided the animals with a total of 28,000 pounds of food. Ms. Sibert stated that the animals are 7 fed a consistent diet through a contract the Agency has with Science Diet. 8 9 Ms. Sibert reported that the Agency logged 41,000 volunteer hours. Mark Hales asked what the 10 age requirement is to volunteer. Ms. Sibert stated that the age is 18; however, she shared 11 information on programs that involve children such as reading to the animals, group projects with 12 the Boys and Girl Scouts and other groups, and the Shelter Buddies program. 13 14 Ms. Sibert reported that the Department recently switched over to new software, which is web- 15 based and has more software components. She noted that it is currently in the learning and 16 customization phase. The software transition was the reason the report only runs through 17 December 15. 18 19 Ms. Sibert reported that the Agency took in over 8,300 animals and that number was adjusted to 20 7,000 to exclude animals taken out of the live release rate due to cases where animals are dead on 21 arrival or the owner requested euthanasia. She added that foster animals are also excluded to avoid 22 counting them twice. The Agency had a total of 8,300 outcomes and the adjusted outcome is just 23 over 7,000 which resulted in 94% of animals leaving in a positive and live manner. Ms. Sibert 24 shared a graph comparing previous years and noted that the intake and outcomes fluctuate. She 25 added that the Agency’s goal is to stay above 90% which is the national indicator for the no-kill 26 mission. 27 28 Ms. Sibert reported that the City of Bluffdale took in a total of 210 animals and had 248 positive 29 outcomes which included a carryover of 40 animals from the previous year. She stated that the
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1 City ended the year at a 95% positive release rate for all animals. The decrease was attributed to 2 intakes to spay and neuter programs. 3 4 The Agency also provided 660 licenses, 23 microchips, 40 FERCP cat vaccines, 47 Bordetella 5 vaccines, 80 DHPP vaccines for dogs, and 98 rabies vaccines. Ms. Sibert noted that the Agency 6 also narrowed down the types of field calls to 15 categories. They originally had 53 different types 7 of calls and were being charged $9 per call by Dispatch. The Agency no longer goes through 8 Dispatch for minor calls such as transferring animals and uses an internal dispatch system for those 9 issues. As a result of the change, there were 200 less calls to Dispatch and the Agency ended the 10 year with a total of 418 calls. 11 12 Ms. Sibert reported that Salt Lake County Animal Services is the only agency that is open 24 hours 13 per day and they handled a total of 106 after-hours calls and 61 weekend calls. She also outlined 14 the priority times and noted that the average for Priority 1 calls is 30 minutes, the average for 15 Priority 2 calls is 53 minutes, and the average for Priority 3 calls is 73 minutes. 16 17 Ms. Sibert noted that the Agency provides humane education programs such as the Night Out 18 Against Crime and using trained service dogs in schools to teach ownership, bite prevention, and 19 proper ways to approach dogs. The Agency also coordinates various fundraising events, adoption 20 events, volunteering opportunities, and an annual Thanksgiving dinner for the animals. Ms. Sibert 21 stated that they also partner with Yappy Hour to provide doggie day spas and swimming events 22 for the dogs using the City’s public pools. 23 24 Ms. Sibert reported that they coordinate the Spay Day and No Balls Gala. Many sponsors donate 25 gift items including gift cards, hotel stays, hot air balloon rides, and vacation packages. She invited 26 the Council Members to attend Pet-A-Palooza which is the Agency’s largest adoption event. 27 Ms. Sibert noted that quarterly microchip and licensing clinics are posted in City Hall and a 28 vaccination clinic was scheduled for March 21. 29
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 Dave Kallas asked if the Agency provides services for wild animals. Ms. Sibert responded that 2 the Utah Division of Wildlife Resources (“UDWR”) handles calls regarding wild animals. She 3 noted that skunks and racoons are handled through a contract with the United States Department 4 of Agriculture (“USDA”). 5 6 Council Member Kallas explained that a resident called regarding a racoon and he directed them 7 to Animal Control who directed the resident to Salt Lake County Animal Services. The resident 8 was informed by Salt Lake County Animal Services that they do not handle calls for Bluffdale and 9 gave the resident another number to call. Due to the lack of assistance, the resident called a friend 10 who does animal control for another city, and the friend came to assist. Dave Kallas asked how 11 he should have handled the call. Ms. Sibert stated that the USDA contracts with C.J. Butters who 12 traps racoons and skunks for the community. Animal Services is currently working with USDA 13 to provide more coverage in the area. 14 15 Dave Kallas mentioned another incident in which his father, who lives in Lindon, called police 16 regarding a racoon and the police responded and shot the racoon. Ms. Sibert explained that racoons 17 are on the deprived list as non-natural species that can be euthanized as long as it is done in a 18 humane manner. She added that Animal Services always recommends that residents call Animal 19 Services so that an officer can go out to ensure the safety of the residents. 20 21 Council Member Kallas stated that Bluffdale seems to have a skunk problem. Ms. Sibert noted 22 that they are common on rural waterways. She offered to provide the City with traps. 23 24 Mr. Reid noted that there appears to be a lot of runaround between agencies and asked Ms. Sibert 25 if Animal Services would be willing to contact Mr. Butters on behalf of residents who call for 26 assistance. Ms. Sibert stated that Animal Services will assist and added that the Agency is in the 27 process of coming up with a more consistent process for those types of complaints. 28
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 6. PUBLIC HEARING – Consideration and Vote on an Ordinance Adopting an Impact 2 Fee Facility Lan and Impact Fee Analysis, Presenter, Cody Deeter, EFG; Staff 3 Presenter, Trevor Andra. 4 5 Assistant City Engineer, Trevor Andra introduced Cody Deeter from EFG Consulting and stated 6 that Mr. Deeter will provide a presentation on the proposed Impact Fee Analysis for a vote and 7 public hearing. 8 9 Mr. Deeter stated that the Impact Fee Analysis and Facility Plan have been available for the public 10 to review for the past two weeks. He defined impact fees as a payment of money upon new 11 development to mitigate the impact on public infrastructure. 12 13 Mr. Deeter explained how impact fees are determined and noted that it involves assessing the 14 growth and demand over the next 10 years, the current level of services, and the City’s ability to 15 meet that demand. The capacity of the City’s system and new facilities are also reviewed. 16 Mr. Deeter stated that the Company also reviews how infrastructure has been or will be funded 17 and adds any interest expense to determine the impact fee per unit. 18 19 Mr. Deeter provided information on how much demand will occur over the next 10 years based on 20 land use types. He noted that 2,941 new Equivalent Resident Connections (“ERC”) are expected 21 and added that 517 of them will be commercial. The increase will also add 39,000 new daily trips 22 for transportation. 23 24 Mr. Deeter provided a chart outlining the impact fees which included the type of fee, the maximum 25 future amount that can be charged, … 26 27 A chart outlining the impact fees was provided that included the type of fees, the maximum amount 28 that can be charged, and staff recommendations. Mr. Deeter reported that the Impact Fees will 29 increase from a total of $12,000 to $18,000 and a comparison to peer cities was provided. He 30 noted that the Water Impact Fees are very low and will increase to the middle, storm fees are low
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 and will continue to be low, and Parks, Transportation and Public Safety are all high and will 2 continue to increase. 3 4 Mr. Deeter noted that the purpose of the discussion was to review the information and hold a Public 5 Hearing to receive public input. The Council would then be authorized to adopt an ordinance that 6 would enact the impact fee; however, it would not become effective for 90 days to avoid any 7 surprises for those who currently have applications in progress. 8 9 Mayor Timothy opened the public hearing. There were no public comments. Mayor Timothy 10 closed the public hearing. 11 12 Wendy Aston moved to adopt an ordinance accepting the Impact Fee Analysis and Facilities 13 Plan, as presented. Jeff Gaston seconded the motion. The motion passed with the unanimous 14 consent of the Council. 15 16 7. Consideration and Vote on a Resolution Adopting the Bluffdale City Organizational 17 Chart Regarding the Organizational Structure of City Departments, Officers, and 18 Employees, Staff Presenter, Stephanie Thayer. 19 20 Accountant and Human Resources Managerr, Stephanie Thayer presented an organizational chart 21 of the City’s officers and employees and proposed the following changes: 22 23 • Allow City Planner positions to be staffed at senior or associate levels depending on the 24 need and budget. 25 • Reclassify a Code Enforcement Officer position to full-time status. 26 • Reclassify the Chief Building Official position to a City employee instead of a City 27 contractor and have the Development Coordinators report to the Chief Building Official. 28 • Reclassify the Public Works Office Assistant to full-time status. 29 • Move the Emergency Manager from the Fire Department to the Administrative 30 Department.
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 2 Mayor Timothy asked what department the Communications position would be under. Ms. Thayer 3 stated that she would be proposing a title change for the current Emergency Manager to become 4 the Communications and Emergency Manager under the Administrative Department. She added 5 that the position index and new organizational chart will need to be amended and brought to the 6 Council for approval at a future meeting. 7 8 Dave Kallas asked why the Council is reviewing personnel changes. Wendy Aston stated that it 9 is because there are changes. City Attorney, Vaughn Pickell reported that the City Council has 10 always approved the employee policies and procedures manual by resolution and the 11 organizational chart, position index, and salary scale are exhibits to the manual. If a change is 12 made, the manual must be ratified by the City Council per City Ordinance. Mark Hales noted that 13 some of the changes are part of the budget as well and asked for clarification as to whether it is 14 necessary to approve an exhibit. Mr. Pickell stated that he would look further into the specific 15 requirements. He pointed out that the Council could consider making changes to the ordinance. 16 The ordinance was read in its entirety. 17 18 Jeff Gaston asked Mr. Reid what was decided on a discussion they had regarding moving City 19 Recorder, Wendy Deppe under the City Council. Mr. Reid did not support the change because it 20 would leave Ms. Deppe with no direct supervision. Jeff Gaston suggested reclassifying the 21 position to a Director level similar to West Jordan’s City Recorder/Clerk position. He noted that 22 there are currently no women at the Director level. His preference was for Ms. Deppe to report to 23 the Mayor. 24 25 Council Member Gaston stated that he would also like the Human Resources Department to report 26 to the City Attorney per the request of City employees. Mr. Reid did not support that change as it 27 would put Ms. Thayer under two managers. 28
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 Ms. Thayer explained that she currently consults with both the City Attorney and the City Manager 2 and does not report to Finance Director, Bruce Kartchner for personnel items. She follows policies 3 and procedures and, if there is a grievance, it goes to the City Manager rather than Mr. Kartchner. 4 Jeff Gaston was concerned that if employees want to report a grievance, there is no one above her 5 for them to go to. 6 7 Jeff Gaston moved to decline the City’s Organizational Chart. Dave Kallas seconded the 8 motion and requested that the motion be discussed in greater detail. The motion was not 9 seconded and failed with the unanimous dissent of the Council. 10 11 Wendy Aston asked about positions on the chart that are currently vacant. She also asked if a 12 salary survey could be conducted to assess police officer wages. Mr. Kartchner explained that 13 salaries are reviewed on an annual basis and there has been discussion about going through all of 14 the City’s positions to determine if salary ranges are appropriate. Wendy Aston requested a study 15 of employee salaries. 16 17 The Council discussed whether the questions would be considered budget questions or 18 organizational chart questions and if it is appropriate to vote on an organizational chart that 19 contains employees’ names or to discuss affected employees in an Open Meeting. Dave Kallas 20 preferred not to approve the organizational chart until the names are removed. Wendy Aston and 21 Mark Hales agreed with Council Member Kallas. Mr. Reid noted that there were a few positions 22 that need immediate approval such as reclassifying the Chief Building Official as a City employee. 23 24 The Council discussed changing the ordinance to have the City Manager approve the 25 organizational chart. Mr. Pickell stated that the change could be made but not at tonight’s meeting. 26 27 Jeff Gaston asked if he could make a new motion with the changes he would like to see. Mr. Pickell 28 stated that he could withdraw the motion or allow it to be voted down. Jeff Gaston withdrew his
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1 motion. Mayor Timothy stated that the motion could not be withdrawn since it was seconded and 2 there was discussion. 3 4 Jeff Gaston continued the discussion about moving Ms. Deppe under the City Council and moving 5 Human Resources under the City Attorney. Mayor Timothy asked Mr. Pickell if the Council would 6 be violating the ordinance by making those changes since the changes affect the City Manager’s 7 responsibilities. Mr. Pickell explained that the ordinance is clear that the Council adopts the 8 organizational chart and it would not be a violation as the City Manager must manage the chart 9 according to the Council’s decisions. 10 11 Wendy Aston asked if the changes would affect the City’s current form of government since the 12 City Manager takes direction from the Council and Mayor and the rest of employees take direction 13 from the City Manager. Mr. Pickell confirmed that it would. Council Member Aston stated that 14 the City’s website describes the form of government and noted that the only employee that should 15 report to the Council is the City Manager. 16 17 Mayor Timothy recommended tabling the item to conduct further research. Dave Kallas supported 18 tabling the item and was not comfortable approving the chart with employee names. The Council 19 discussed the potential for discussions about positions to become personal toward employees. 20 They also discussed whether it would be appropriate to have the Human Resources Department 21 under the City Attorney and the reason for the request. 22 23 Jeff Gaston moved to table Item No. 7. Wendy Aston seconded the motion. The motion 24 passed with the unanimous consent of the Council. 25 26 8. PUBLIC HEARING – Consideration and Vote on a Resolution Adopting an Amended 27 Budget for the 2019-2020 Fiscal Year, Staff Presenters, Bruce Kartchner and 28 Stephanie Thayer. (LBA AND RDA Public Hearings held in conjunction). 29 30 Stephanie Thayer reviewed the General Fund adjustments with the Council during the Work 31 Session. She reported on the Capital Projects Fund and outlined adjustments on the following:
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 2 • Security gates for the Public Works Building equipment storage yard and emergency radio 3 upgrades. 4 • The South Bluff Circle Storm Drain Project was carried over and included a revised 5 estimate from Engineering. 6 • An adjustment was made to the Porter Rockwell Boulevard deceleration lane. 7 Mr. Kartchner explained that the City received money last year from the builder for that 8 particular area but the City had not paid it yet; therefore, it will show as a revenue expense. 9 • Union Pacific stormwater easement that was offset with developer reimbursement. 10 • The retaining wall on Harmon Day Drive was partially offset due to a cost share with 11 residents. 12 • The 14400 South and 2200 West project has carried over into multiple fiscal years. The 13 payments this year are for punch list items that were held until completion. Mr. Kartchner 14 noted that the overall project is under budget. 15 • Storm drain camera systems for the inspection of the City’s storm drain pipes. 16 • Irrigation system updates at Independence Park. Mr. Kartchner explained that some of the 17 irrigation costs are being shifted from WaterPro to the City’s system to provide sufficient 18 pressure as the pond is developed. 19 • Porter Rockwell Pedestrian Trail, the Dade Ranch Trail Connection Study, and the 14600 20 South Extension have been offset by grants. Mr. Kartchner thanked the Planning and 21 Engineering Departments for obtaining the grants. 22 • An offset was made to the fund balance for revenue that came in from North Star 23 Academy’s cost share of the 14000 South sidewalk and storm water drain project. 24 • Adjustments were made for the Old West Days event to update the City’s website to make 25 it consistent with the City’s website. Public Works Director, Shane Paddock reported that 26 Connie Pavlakis requested an increase to the entertainment budget this year due to the event 27 celebrating its 10th Anniversary. Mr. Kartchner reported that the Old West Days budget
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 has unallocated funds of $80,000 or $90,000. The fund revenue has been generated from 2 the sale of business booklets, donations, and sponsorships. 3 4 Mayor Timothy asked for an explanation of the Old West Days and fundraising. Mr. Kartchner 5 reported that the City makes a contribution of $40,000 toward the event. The City also asks for 6 sponsorships and donations and sells advertising. The funds generated remain in a separate fund 7 for the annual event and serves as a specific reserve for Old West Days. 8 9 Jeff Gaston asked if there will be enough in the fund for the event for the next few years. Mr. 10 Kartchner stated that the fund balance has increased each year with contributions and sponsorships 11 and the City may be able to reduce its contribution. The Council discussed whether it is better to 12 have a big name for the entertainment this year as they did in the past with Diamond Rio or keep 13 the entertainment local to avoid it becoming too crowded. Mr. Kartchner stated that Ms. Pavlakis 14 has been instructed not to advertise the concert and to send postcards to residences to keep the 15 event at the community level. Mayor Timothy added that Ms. Pavlakis has also been instructed to 16 keep the event affordable for families. 17 18 • A final payment was made for Fire Station No. 2 as well as offsetting for infrastructure and 19 incentives. Mr. Kartchner noted that the fire station is under budget and built with unique 20 financing consisting of tax increment money. He added that the Community Room was a 21 beneficial addition to the fire station and is frequently reserved. 22 • An adjustment was made to the Gateway RDA Fund to account for affordable housing 23 being calculated on a prior tax collection and the Redwood Road mitigation being higher 24 than the original estimate provided one year ago. Mr. Kartchner stated that the reason the 25 ending fund balance was slightly negative was due to paying off a bond this year. The 26 negative balance will be resolved in 2021. 27 • Park Impact Fee adjustments included utility improvements for the bathroom at Plat K and 28 a building addition to add storage for the Parks Department and Old West Days equipment.
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 • Mr. Kartchner noted that staff needs direction on the bleachers at the rodeo arena. Ms. 2 Pavlakis has proposed 5,000 seats in the arena; those that use the arena do not want any 3 seats so they can use the full arena for their activities. 4 5 An inspector looked at the bleachers and stated that they are good for another year. Mr. Kartchner 6 agreed provide bids to the Council. He added that the previous Council proposed putting in 3,000 7 seats, and noted that the arena currently has 2,000 seats. 8 9 Mr. Kartchner reported that a significant Park Impact Fee would be needed for the 20 acres of park 10 being constructed in Dade Ranch and the cost of the bleachers should be kept at a minimum to 11 allow for park enhancements such as soccer fields and pump tracks. He noted that Ms. Pavlakis’ 12 proposal of 5,000 seats would cost approximately $3.9 million. 13 14 Jeff Gaston asked if the arena’s speaker system could be upgraded. Mr. Kartchner stated that the 15 upgrade was currently being done. Mayor Timothy asked when the restroom and concession stand 16 will be built. Mr. Kartchner explained that there is no funding available for those items. There 17 have been discussions about putting in pads for food trucks and using portable restrooms instead 18 of building a restroom to save costs. Wendy Aston asked if a bathroom could be added to the 19 arena. Mr. Kartchner stated that the arena currently includes a bathroom. Portable restrooms will 20 be brought in for large events. 21 22 • An adjustment to the Road Impact Fees was made for the 14600 South Extension Project 23 for expenses from a prior year. An adjustment was also made for the 14400 South and 24 2200 West Project for invoices that were expensed this fiscal year. Mr. Kartchner 25 explained that the balance is showing negative but will be corrected next year. 26 • The Stormwater Impact Fees were being adjusted for a refund of $50,000 in collected 27 impact fees that need to be paid and to purchase a storm drain easement for a portion of the 28 14600 South Project. Mr. Kartchner noted that impact fees must be paid within six years 29 of collection.
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 • Water Impact Fees were adjusted for the Zone 1 East Water Storage, general consulting, 2 and the purchase of land. The canal pump station would be included in this fiscal year and 3 offset the use of fund balance. Mr. Kartchner explained that there was a significant 4 negative balance due to water projects for future growth being completed that are beyond 5 the City’s current capacity needs. The impact fees collected in the future will go toward 6 the costs currently being incurred. He noted that the City has sufficient cash to cover the 7 projects. 8 • An adjustment was made to the Water Fund for the allocation of wages for increasing the 9 Public Works Assistant position to full-time status. Mr. Kartchner noted that if the request 10 is not approved the item will be removed from the final budget adjustment. 11 12 Mr. Kartchner commented that this is the first amended budget adjustment and further adjustments 13 can be made at the last Council Meeting in June. 14 15 Mayor Timothy opened the public hearing and noted that the hearing includes comments on the 16 LBA and RDA items. There were no public comments. The public hearing was closed. 17 18 Dave Kallas moved to adopt a Resolution adopting an Amended Budget for the 2019-2020 19 Fiscal Year, as presented. Traci Crockett seconded the motion. The motion passed with the 20 unanimous consent of the Council. 21 22 LOCAL BUILDING AUTHORITY (“LBA”) OF THE CITY OF BLUFFDALE BOARD 23 MEETING 24 25 1. Roll Call. 26 27 All Members of the LBA were present. 28
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 2. PUBLIC HEARING – Consideration and Vote on a Resolution Adopting an Amended 2 Budget for the 2019-2020 Fiscal Year, Staff Presenters, Bruce Kartchner and 3 Stephanie Thayer. (LBA Public Hearing held in conjunction with Budget Hearing). 4 5 Dave Kallas moved to adopt a Resolution adopting an Amended Budget for the 2019-2020 6 Fiscal Year, as presented. Traci Crockett seconded the motion. The motion passed with the 7 unanimous consent of the LBA Board. 8 9 3. Adjournment. 10 11 BLUFFDALE CITY REDEVELOPMENT AGENCY (“RDA”) BOARD MEETING 12 13 RDA Chair, Dave Kallas assumed the Chair and called the meeting to order. 14 15 1. Roll Call. 16 17 All Members of the RDA were present. 18 19 2. PUBLIC HEARING – Consideration and Vote on a Resolution Approving and 20 Adopting the Community Reinvestment Project Area Plan for the Jordan Crossing 21 Community Reinvestment Project Area, Presenter, Jay L. Springer, Smith 22 Hartvigsen, PLLC; Staff Presenter, Grant Crowell. 23 24 Mr. Crowell reported that the City has three Tax Increment Financing Districts that the RDA helps 25 administer including Eastern Bluffdale, Jordan Arrows, and Gateway. An additional district is 26 being proposed to capture some of the growth in the south end of the City for projects, facilities, 27 and infrastructure to promote economic development. 28 29 Jay Springer from Smith Hartvigsen, PLLC reported that he does not work for the City but works 30 for the RDA. He noted that the distinction is important because the RDA has tools such as 31 incentivization that the City does not have. He also noted that a resolution is made at the RDA 32 level and an ordinance is adopted at the City level. 33 34 Mr. Springer reported that using these tools will enable the RDA to collect and negotiate with 35 taxing entities in the area and capture the increase in value over time. The project is in the
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1 beginning phase, and the goal is to help with infrastructure and obstacles in areas such as canals 2 and the river. SB 163, which is a proposed bill in the Legislature, could be a very valuable tool 3 for the City as it would allow Bluffdale to convert the expiration of the Eastern Bluffdale EDA and 4 Jordan Narrow EDA into a new property tax. 5 6 If the Council Members decide to proceed with the project, it would allow the City to work on 7 redevelopment, incentivizing, and assist with projects within a broad scope in the boundaries of 8 the RDA and the City. The City would not be able to create new project areas; however, it could 9 focus on redevelopment projects through a slightly different process. 10 11 Mr. Crowell addressed the specific details of the project and noted that it will provide a funding 12 source to address challenges across the river and the railroad and would likely be favored by the 13 school district. One competitive disadvantage was that the area is located at the County line and 14 Utah County has flat land that can be more easily engineered. 15 16 Mr. Crowell reported that the boundary is interesting because the south end goes through 17 Bringhurst Station and is encompassed by the Porter Rockwell Corridor where the City anticipates 18 development to occur. The area to the north captures areas the City expects potential crossings 19 either through enhancing existing road infrastructure or developing active transportation to help 20 facilitate traffic into Independence and the school district. The triangle-shaped piece at the top has 21 a large, vacant piece of land that could potentially be used for redevelopment. Details on goals, 22 employment, economic development, and vacant land development are in the plan and could also 23 include any historic structures that are identified. 24 25 Mr. Springer stated that the RDA’s role is to ensure that everything is done properly and according 26 to statute to prevent legal challenges. Mayor Timothy asked who would work with the taxing 27 entities, specifically, Salt Lake County, to gain approval of the project. Mr. Crowell replied that 28 all of the resources between staff and the City’s connections will be used and advisors will be 29 enlisted to assist.
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 2 Mr. Reid commented that staff met with Salt Lake County a few times and received very positive 3 feedback. The discussions involved the City’s need for additional retail stores and tax increment 4 plans. Legislation was subsequently passed that would allow the City to proceed with the plans. 5 Mayor Timothy remarked that the same legislation also included more restrictions. Mr. Crowell 6 clarified that the final draft of Policy No. 1155 removed those restrictions. 7 8 Mr. Crowell explained that a staff-level application will be made through Salt Lake County’s 9 Economic Development staff. There will be policies and criteria the City will need to work through 10 with the Salt Lake County Finance Committee consisting of representatives from the Mayor’s 11 Office and the County Council’s Finance personnel. The negotiations will be memorialized in an 12 agreement. 13 14 Mr. Reid reported that staff met with the school district and received positive feedback. Dave 15 Kallas asked if the money is required to remain within the project area. Mr. Reid replied that it 16 does not but it has to benefit the project area. Staff had ideas for the area but will not have a 17 finalized budget until the terms are agreed upon with the County and the school district. Some of 18 the ideas include active transportation connections and an intersection crossing the tracks that will 19 connect parts of the City and the drainage and utility work that comes with the projects. He 20 discussed the importance of partnering with landowners and noted that there will likely be a mix 21 of City-initiated and development projects. 22 23 Mr. Springer remarked that the RDA will assist with any needed capacity. The reason for doing 24 the plan first and the budget later was to get the agreements and negotiations in place. The 25 endeavor will be crafted in accordance with Rule 1155 and direction from the school district. He 26 noted that a housing allocation of 10% of the tax increment is required by statute. 27 28 Chair Kallas opened the public hearing. There were no public comments. The public hearing was 29 closed.
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 2 Mayor Timothy moved to adopt a Resolution approving and adopting the Community 3 Reinvestment Project Area Plan for the Jordan Crossing Community Reinvestment Project 4 Area. Wendy Aston seconded the motion. The motion passed with the unanimous consent 5 of the RDA Board. 6 7 3. Consideration and Vote on a Resolution Adopting an Amended Budget for the 2019- 8 2020 Fiscal Year, Staff Presenters, Bruce Kartchner and Stephanie Thayer. (RDA 9 Public Hearing held in conjunction with the Budget Hearing). 10 11 Mayor Timothy moved to adopt a Resolution adopting an Amended Budget for the 2019- 12 2020 fiscal year. Wendy Aston seconded the motion. The motion passed with the unanimous 13 consent of the RDA Board. 14 15 4. Adjournment. 16 17 Chair Kallas adjourned the RDA Meeting. 18 19 CONTINUATION OF BUSINESS MEETING 20 21 Mayor Timothy resumed the Chair. 22 23 9. Continuation and Vote on an Ordinance Adopting the Project Area Plan for the 24 Jordan Crossing Community Reinvestment Project Area, as Approved by the 25 Bluffdale City Redevelopment Agency, as the Official Community Reinvestment 26 Project Area Plan for the Project Area, Presenter Jay L. Springer, Smith Hartvigsen, 27 PLLC; Staff Presenter, Grant Crowell. 28 29 Traci Crockett moved to approve an Ordinance adopting the Project Area Plan for the 30 Jordan Crossing Community Reinvestment Project Area, as approved by the Bluffdale City 31 Redevelopment Agency. Jeff Gaston seconded the motion. The motion passed with the 32 unanimous consent of the Council. 33 34 10. Mayor’s Report. 35 36 Mayor Timothy reported on the following:
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 2 • The Southwest Mayors have spoken with the Legislature about transportation in the 3 southwest quadrant of the County including making 12600 South a State Road. 4 • The Legislature will be proposing that the Utah Department of Transportation (“UDOT”) 5 take 12600 South to Backus Highway, which is 8400 West, so that UDOT is responsible 6 for maintenance and improvements. 7 • Either Old or New Bingham Highway, where Backus Highway turns from a State Road 8 into a local road will become a State Road, and Backus Highway will be straightened to go 9 directly south. 10 • The Legislature is proposing that the State provide funding toward the trestle, and although 11 the funding may not cover all of the cost, it would likely build at least half of it. The Mayor 12 noted that the proposal is expected to be approved; however, the State will need to obtain 13 a transportation bond. 14 • Bangerter Highway is slated to have all of its crossings completed over the next 20 years. 15 2700 West was listed as the last to be completed; however, the Legislature is proposing 16 that it be done expeditiously to immediately transform Bangerter Highway into a freeway. 17 Mayor Timothy noted that Bangerter Freeway is a high priority for the State. 18 • The City of Bluffdale hosted the Legislative Luncheon earlier in the day. Mayor Timothy 19 noted that the $500 was well spent. The group had the best discussion thus far this year 20 and there were many compliments on the lunch, which was arranged by Mayor Timothy’s 21 Assistant, Terri Bawden. 22 23 11. City Manager’s Report and Discussion. 24 25 City Manager, Mark Reid reported on the following: 26 27 • Terri Bawden received an employee recognition award. Bruce Kartchner described 28 Ms. Bawden’s many accomplishments. Ms. Bawden would also be receiving gift 29 certificates.
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 • Staff met with Camp Williams personnel to discuss the purchase of tank property in 2 Herriman and agreed to a property trade that will benefit both parties. The elevation of the 3 land is perfect for the water tank and will provide appropriate water pressure. The tank 4 will service Zone 2. Mayor Timothy suggested that the Council Members tour the area. 5 Mr. Reid stated that they could also tour the pump station, discharge station, and second 6 tank built as part of the project. 7 • During the meeting at Camp Williams, the Mountain View Corridor was discussed. Staff 8 was informed that the corridor will be completed between Porter Rockwell Boulevard and 9 2100 North in Utah County, which will help with congestion in South Bluffdale. 10 • The Justice Court was recertified and will not need to be recertified for another four years. 11 • The potential location for the Public Works Building was discussed. Mayor Timothy 12 instructed staff to pick a location and asked Mr. Reid to direct Mr. Paddock to secure a site. 13 • A hotel developer that has been interested in building in Bluffdale will be meeting with the 14 Development Review Committee (“DRC”) next week. 15 • The Council was invited and encouraged to attend the Police Department’s Annual 16 Recognition Award Ceremony at the Camp Williams Officers Club on Tuesday, March 3 17 at 12:00 p.m. Council Members who attend will be invited to present the awards to the 18 officers. Mr. Reid asked the Council Members to RSVP with Ms. Deppe. 19 • The Knights of Heroes event takes place on Friday, March 27 from 6:00 p.m. to 8:00 p.m. 20 at the Herriman Fire Station on Patriot Ridge Drive. The Southwest Valley Chamber of 21 Commerce sponsors the event. The Bluffdale Police Department is nominating the little 22 girl that saved her grandmother as well as the officer who responded. Mayor Timothy 23 encouraged all Council Members to attend. 24 • The Utah League of Cities and Towns (“ULCT”) will hold its annual meeting April 22 25 through 24. Ms. Deppe was assisting with registration and accommodations for the event. 26 • A traffic study was requested by citizens in Independence for Freedom Point Way between 27 Noell Nelson and Heritage Crest Drives. The study was completed and City Engineer,
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 Michael Fazio reported on the results. He noted that the average speed was 23 miles per 2 hour, which is below the speed limit. He reported that the 85th percentile drove 28 miles 3 per hour. The top speed was 35 to 40 miles per hour with the exception of one vehicle that 4 was traveling at 60 miles per hour on a Saturday. Based on the study, a stop sign is not 5 warranted. 6 7 Mayor Timothy reported that the City should not spend money on traffic-calming devices when 8 85% of drivers are driving the speed limit. Jeff Gaston asked Mr. Fazio for a copy of the report to 9 share with the citizens. The Council discussed the importance of studies when responding to 10 citizen complaints and the protection they provide to the City. Mayor Timothy suggested putting 11 counters up before hiring a company to conduct an analysis in the future. The Council Members 12 and staff agreed. 13 14 • A software program for the Public Works Department was purchased to track work orders 15 and has been very helpful. 16 • An Emergency Preparedness Communications exercise will be held on March 21. The goal 17 is for every citizen to be contacted and reported on through the network of ham radio and 18 neighborhood leaders. 19 • The Bluffdale Arts Advisory Board is offering each Council Member two tickets to a 20 performance of Annie, which will run from March 26 through 28. The performances begin 21 at 7:30 p.m. and there will be a matinee at 1:00 p.m. on Saturday. 22 • The Lion’s Club Annual Easter Egg Hunt will take place on April 11. 23 • The Shakeout Preparedness Fair will be held on April 18 at City Hall from 9:00 a.m. to 24 12:00 p.m. 25 • The City is required to conduct an emergency exercise three times per year. The next one 26 will be held on March 2 at City Hall. Most employees will participate in the exercise. 27 • Mr. Reid stated that the report on Quail Ridge is available. Mr. Crowell will send the 28 results via e-mail unless the Council prefers to discuss them in a closed meeting.
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BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES Wednesday, February 26, 2020
1 2 12. Closed Meeting Pursuant to Utah Code §52-4-205(1) to Discuss the Character, 3 Professional Competence, or Health of an Individual, Collective Bargaining, Pending 4 or Imminent Litigation, Strategies to Discuss Real Property Acquisition, Including 5 any Form of a Water Right or Water Share, Security Issues, or any Alleged Criminal 6 Misconduct. 7 8 Jeff Gaston moved to go into Closed Meeting to discuss property acquisition. Mark Hales 9 seconded the motion. The motion passed with the unanimous consent of the Council. 10 11 The City Council was in Closed Session from 10:06 p.m. to 11:28 p.m. 12 13 13. Adjournment. 14 15 The City Council Meeting adjourned at approximately 11:28 p.m. 16 17 18 19 ______20 Wendy L. Deppe, CMC 21 City Recorder 22 23 Approved: ______
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BLUFFDALE CITY COUNCIL CLOSED MEETING MINUTES Wednesday, February 26, 2020
1 Present: Mayor Derk Timothy 2 Wendy Aston 3 Traci Crockett 4 Jeff Gaston 5 Mark Hales 6 Dave Kallas 7 8 Staff: Mark Reid, City Manager 9 Vaughn Pickell, City Attorney 10 Bruce Kartchner, Finance Director 11 Grant Crowell, City Planner/Economic Development Director 12 Wendy Deppe, City Recorder 13 14 At approximately 10:06 p.m. Mayor Derk Timothy called the meeting to order. 15 16 Motion: Jeff Gaston moved to go into Closed Session to discuss property acquisition. 17 18 Second: Mark Hales seconded the motion. 19 20 Vote on Motion: The motion passed with the unanimous consent of the Council. 21 22 The Council discussed property acquisition. 23 24 The Closed Session adjourned at 10:24 p.m. 25 26 27 28 ______29 Wendy L. Deppe, CMC 30 City Recorder 31 32 Approved: ______
1 DRAFT - FOR DISCUSSION PURPOSES ONLY
BLUFFDALE CITY COUNCIL CLOSED MEETING MINUTES Wednesday, February 26, 2020
1 Present: Mayor Derk Timothy 2 Wendy Aston 3 Traci Crockett 4 Jeff Gaston 5 Mark Hales 6 Dave Kallas 7 8 Staff: Vaughn Pickell, City Attorney 9 10 At approximately 10:25 p.m. Mayor Derk Timothy called the meeting to order. 11 12 The Council discussed the character, professional competence, or health of an individual. 13 14 The City Council returned to the City Council chambers to resume the open portion of the meeting 15 at 11:28 p.m. 16 17 18 19 ______20 Wendy L. Deppe, CMC 21 City Recorder 22 23 Approved: ______
1
BLUFFDALE CITY COUNCIL BLUFFDALE CITY PLANNING COMMISSION SPECIAL JOINT MEETING AGENDA Wednesday, February 26, 2020
Notice is hereby given that the Bluffdale City Council and the Bluffdale City Planning Commission will hold a special joint meeting Wednesday, February 26, 2020, at the Bluffdale City Hall, 2222 West 14400 South, Bluffdale, Utah, scheduled to begin promptly at 4:30 p.m. or as soon thereafter as possible. Notice is further given that access to this meeting by the Mayor and or City Council may be by electronic means via telephonic conference call.
BLUFFDALE CITY COUNCIL AND PLANNING COMMISSION JOINT BUSINESS MEETING 4:30 P.M.
1. Roll Call
2. WORK SESSION - Economic Development
3. Closed meeting pursuant to Utah Code § 52-4-205(1) to discuss the character, professional competence, or health of an individual, collective bargaining, pending or imminent litigation, strategies to discuss real property acquisition, including any form of a water right or water shares, security issues, or any alleged criminal misconduct (if needed).
4. Adjournment
Dated: February 21, 2020
I HEREBY CERTIFY THAT THE FOREGOING NOTICE AND AGENDA WAS FAXED TO THE SOUTH VALLEY JOURNAL, THE SALT LAKE TRIBUNE, AND THE DESERET MORNING NEWS; POSTED AT THE BLUFFDALE CITY HALL, EMAILED OR DELIVERED TO EACH MEMBER OF THE BLUFFDALE CITY COUNCIL; ON THE CITY’S WEBSITE AT WWW.BLUFFDALE.COM AND ON THE PUBLIC MEETING NOTICE WEBSITE, WWW.PMN.UTAH.GOV
Wendy L. Deppe, CMC City Recorder
In compliance with the American with Disabilities Act, individuals needing assistance or other services or accommodation for this meeting should contact Bluffdale City Hall at least 24 hours in advance of this meeting at 801-254-2200. TTY 7-1-1.
Economic Development Work Session of the City Council February 26, 2020, 4:30 PM
AGENDA
1. Welcome and Dinner 2. Report on previous action items a. Vision Illustrations for Point of the Mountain b. Supermarket Study 3. Priorities Discussion, based on previously identified Council topics 4. Future Meeting Date and Topics
DRAFT – FOR DISCUSSION PURPOSES ONLY
BLUFFDALE CITY COUNCIL BLUFFDALE CITY PLANNING COMMISSION SPECIAL JOINT MEETING MINUTES Wednesday, February 26, 2020
1 Present: Mayor Derk Timothy 2 Wendy Aston 3 Traci Crockett 4 Jeff Gaston 5 Mark Hales 6 Dave Kallas 7 8 Staff: Mark Reid, City Manager 9 Vaughn Pickell, City Attorney 10 Bruce Kartchner, Finance Director 11 Grant Crowell, City Planner/Economic Development Director 12 Trevor Andra, Assistant City Engineer 13 Jennifer Robison, Senior City Planner 14 Gina Miller, Deputy City Attorney 15 Wendy Deppe, City Recorder 16 17 ECONOMIC DEVELOPMENT WORK SESSION 18 19 Mayor Timothy called the meeting to order at 4:33 p.m. 20 21 1. Welcome and Dinner. 22 23 Mayor Derk Timothy welcomed those in attendance. 24 25 2. Report on Previous Action Items. 26 27 a. Vision Illustrations for Point of the Mountain. 28 29 City Planner/Economic Development Director, Grant Crowell, addressed the displayed illustrated 30 vision for the Point of the Mountain. He informed the Council that a public website was created 31 from the perspective of property owners in the area in order for the City Council to gather ideas. 32 The designers were asked to craft ideas for the area and they provided a variety of options. 33 Mr. Crowell reported that real estate prices need to increase to make it worth building tall buildings 34 as well as an evolution of space over time. 35 36 b. Supermarket Study. 37 38 Mr. Crowell provided an update on the Supermarket Study. Mark Hales signed the agreement for 39 the study with MTNRA. Mr. Crowell explained that experts in the supermarket industry have
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BLUFFDALE CITY COUNCIL BLUFFDALE CITY PLANNING COMMISSION SPECIAL JOINT MEETING MINUTES Wednesday, February 26, 2020
1 reported that e-commerce in a grocery store setting may hit a sales range ceiling of 12% to 14%. 2 The Council would receive a report on the study and have an opportunity to ask questions once the 3 study is completed. 4 5 3. Priorities Discussion, Based on Previously Identified Council Topics. 6 7 Mayor Timothy updated the Council on the discussion that took place at the State Legislature 8 Luncheon held earlier in the day. The group addressed how mayors and cities can be more unified 9 with the State Legislature. He explained that the County’s goals are not necessarily what the 10 southwest part of the County needs. 11 12 Dan McKay, Developer for the Church of Jesus Christ of Latter-day Saints, attended the 13 Legislative session and stated that a significant number of residents are purchasing through online 14 sources, which is causing retail businesses to close. Times are evolving and it is significant to 15 attract residents to the community to benefit from their online purchasing sales tax. However, the 16 grocery store will not be replaced by an online presence. Mayor Timothy asked what the retail 17 situation will be when the gravel pit is developed. He suggested developing business locations so 18 that people will not have to leave the city to go to work. 19 20 Mr. Crowell presented an overview of Porter Rockwell heading west to Herriman. He described 21 the portion of Geneva’s operations and their development in the area. It was noted that this portion 22 will connect with the DAI project. 23 24 Mr. Crowell reported that the Wasatch Front Regional Council (“WFRC”) Onreach Map includes 25 a FrontRunner stop in Bluffdale; however, there is not a plan to develop the site at the current time. 26 As a result, the stop could potentially move. Mr. Crowell presented the potential FrontRunner 27 options and gave potential ideas for development. The Point of the Mountain Vision video and 28 Future Concept Plan were displayed. Mr. Crowell described the relationships and connections 29 between the cities near Bluffdale. He also referred to a land use plan created by a neighboring 30 city. He stated that there is the potential for cities to cooperate and work together.
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BLUFFDALE CITY COUNCIL BLUFFDALE CITY PLANNING COMMISSION SPECIAL JOINT MEETING MINUTES Wednesday, February 26, 2020
1 2 It was reported that the worth of the 10-acre DAI project known as the “sore thumb” is 3 approximately $2.5 million. Jeff Gaston reported on his communication with DAI the previous 4 week regarding potential options for the property. Mr. Crowell stated that there is currently a great 5 deal of flexibility with the infrastructure in the area. 6 7 Jeff Gaston asked if the Public Works facility was included in the plan for the DAI property. 8 Mayor Timothy reported that a location is needed for the Public Works facility; however, he prefers 9 it be closer to, but not on Porter Rockwell. City Manager, Mark Reid, stated that the property for 10 a Public Works facility has been discussed, however, staff has committed retail and restaurant 11 businesses to the community. 12 13 Jeff Gaston stated that DAI discussed the option of acquiring businesses that are sales tax driven. 14 Currently, this is the only potential property in the City that can provide goods and services. 15 16 Mr. Reid reported on a meeting he had with Mr. Clyde and his planner. In their discussion, 17 Mr. Clyde stated that there is no location on the Geneva property that his company would like to 18 consider for a Public Works facility. 19 20 Mr. Crowell asked the Council to brainstorm ideas for the Clyde Plan that can be uploaded to the 21 City website. It was confirmed that there is no overall density calculation. Mr. Reid explained 22 that the designers used the Farmington Station model, which is a large retail site and applied it to 23 the area. They felt this concept would fit well in the area. 24 25 Mr. Crowell referred to the Council’s general list and suggested ideas to prepare the land for the 26 future. Mayor Timothy stated that was he thinking from the perspective of 20 years in the future. 27 The best place to determine a location for high-density housing is adjacent to I-15. Bluffdale City 28 will need to make a statement to determine what densities the City will allow so that the Legislature 29 will approve and fund an interchange. Eventually, the City will need to create a plan. Mayor 30 Timothy added that Independence is considered high density in Bluffdale City and he felt this was
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BLUFFDALE CITY COUNCIL BLUFFDALE CITY PLANNING COMMISSION SPECIAL JOINT MEETING MINUTES Wednesday, February 26, 2020
1 the proper location for high-density housing. If an interchange can be acquired, there will be less 2 impact with higher density. 3 4 Dave Kallas commented that the reasoning behind developing the area was to show WFRC, UTA, 5 and others that Bluffdale is ready for infrastructure. He was not concerned about high-density 6 housing in that area. Mayor Timothy stated it would be favorable for Bluffdale to have a variety 7 of development types. Traci Crockett commented that the plan needs to be innovative and unique. 8 Staff and the Council shared examples of various developments that have been innovative. 9 10 Mark Hales commented that there are currently no options to travel from Point A to Point B. This 11 needs to be addressed in the high-density areas. He pointed out that the transportation component 12 becomes critical to any kind of success and stated that Utah is not developed for mass 13 transportation. 14 15 Dave Kallas stated that the Clyde plan is more realistic than Bluffdale City’s vision, however, the 16 City’s vision expresses the potential for the area. 17 18 Mayor Timothy stated that the Form-Based Code will be a focus since residents care more about 19 the attractiveness of a building than what actually takes place inside of it. 20 21 Mr. Crowell stated that it is important to deliver a message with the City’s goals of development 22 to residents. The Mayor agreed to announce a future plan to Bluffdale residents that will help them 23 be more accepting and improve community involvement. 24 25 Mr. Crowell stated that developers often approach him to discuss projects. Frequently, he is asked 26 if he is aware that retail requires a certain number of rooftops. Mr. Crowell reviewed the formula 27 necessary to determine how many rooftops are necessary for retail spaces. He pointed out that 28 there are other factors involved in determining retail space. 29 30 Mayor Timothy asked why Bluffdale City does not require developers to install conduit for 31 Comcast. Residents want faster internet and having this feature will be significant for residents if
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BLUFFDALE CITY COUNCIL BLUFFDALE CITY PLANNING COMMISSION SPECIAL JOINT MEETING MINUTES Wednesday, February 26, 2020
1 the City wants them to shop online. Mayor Timothy asked staff to immediately begin to require 2 developers to install faster internet into the utility. Mr. Reid described Riverton City’s experience 3 of adding conduit to developments along with the secondary water. City Attorney, Vaughn Pickell, 4 explained that it is not currently being added, however, it is possible. 5 6 Mr. Crowell described options the Council could consider in determining their discussion for 7 development on major City roads as well as community involvement. 8 9 Mayor Timothy suggested categorizing the tasks into groups. A list could be created and 10 prioritized for the tasks that are low cost or that can be completed internally by staff. The other 11 tasks could be grouped and prioritized by area. 12 13 Wendy Aston suggested there be two task lists. One would focus on economic development and 14 the other would be specific to tasks that do not involve economic development. She explained that 15 the purpose of the lists is to focus on action items for the City’s economic development. She asked 16 if there could be a moratorium on any type of sign until the Code is in place. In response to a 17 question, Mr. Crowell stated that there have not been any applicants for signs to date. Council 18 Member Aston was concerned that signs will be constructed throughout the City that have not been 19 approved. 20 21 Mayor Timothy reported that Maverik’s intention is for a sign to be tall enough to be seen from 22 Bangerter Highway for their store located at 2700 West 14000 South. Mr. Crowell displayed the 23 projected area and reviewed the ordinance requirement for the sign. Wendy Aston asked what the 24 height is for a flyover at the road level on Redwood Road. There was discussion about the 25 ordinance requirements and sign heights in the area. In response to a question from Mr. Reid about 26 the Karl Malone sign, Mr. Crowell addressed how cities can use Special District Zoning in specific 27 areas to allow for significantly taller signs. 28 29 The processes involved in acquiring signs were discussed as well as a moratorium or notice. Dave 30 Kallas considered a moratorium to be overly aggressive. Wendy Aston asked what the time frame
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BLUFFDALE CITY COUNCIL BLUFFDALE CITY PLANNING COMMISSION SPECIAL JOINT MEETING MINUTES Wednesday, February 26, 2020
1 is to acquire a sign ordinance. Mayor Timothy stated that staff will work quickly, however, it will 2 depend on what the Council determines. 3 4 Mr. Crowell explained that the Council needs to find a model to use for the ordinance. Discussion 5 of the ordinance once it is drafted will occupy the majority of the time spent. He described his 6 experience in Draper City and the process they went through to craft their ordinance. 7 8 Wendy Aston identified her concerns with the proposed Maverik sign and the issues that could 9 arise with LED lights and residents in the area. She and the Mayor stated their preferences for 10 expected requirements in the ordinance. 11 12 Dave Kallas reported that the current ordinance requires businesses advertise the service they are 13 offering on their site; however, the sign cannot be a billboard. The Council discussed potential 14 ordinance requirements. Mr. Pickell stated that the Council can regulate the sign but not the 15 content. Mayor Timothy stressed the need to be aware of the different requirements for billboards 16 in various environments. For example, billboards off of I-15 can be brighter than billboards along 17 Bangerter Highway next to residential development. Mr. Crowell suggested that the Council be 18 flexible with respect to the variety of signs that will accompany proposed retail. 19 20 Senior City Planner, Jennifer Robison, suggested the City put a moratorium in place six months to 21 take the time necessary to adopt a new ordinance. 22 23 Mayor Timothy commented that if the Council decide to pursue a moratorium, he would like to 24 form a Mayor’s Citizens Committee and invite stakeholders to be involved to assist in drafting the 25 City’s ordinance. The committee will meet frequently and have a deadline. Dave Kallas supported 26 the Mayor’s idea and recommended the committee have specific assignments to create 27 recommendations for the ordinance. Mr. Reid suggested the committee provide examples and 28 photos of recommendations. He commented that it would be beneficial to have stakeholders give 29 recommendations for the Bringhurst development. 30
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BLUFFDALE CITY COUNCIL BLUFFDALE CITY PLANNING COMMISSION SPECIAL JOINT MEETING MINUTES Wednesday, February 26, 2020
1 Mayor Timothy asked for support to establish a Citizens Committee, regardless of whether a 2 moratorium is formed. He shared his last experience with a Citizens Committee and stated that 3 the purpose of the committee is to provide recommendations that apply to them. This is a way for 4 the City to receive recommendations from knowledgeable citizens. Mark Hales asked why the 5 Mayor would form a Citizens Committee when the Council knows what it is needed. Mayor 6 Timothy compared a Citizens Committee to a public hearing. Mark Hales did not want to waste 7 time on a moratorium when decisions can be determined by the Council. The Mayor stated that 8 the Citizens Committee could work parallel with the City Council with the outcome being a 9 compromise of the two. The Citizens Committee would be an advisory group and the Council 10 would not be required to follow their recommendations. 11 12 Dave Kallas explained that the benefits of enforcing the moratorium are to inform developers of 13 the change of process. Wendy Aston preferred to review a rough draft of the sign ordinance at the 14 next Council Meeting. Mr. Crowell stated that an ordinance establishing the moratorium will first 15 need to be presented and will take longer than two weeks to prepare. Procedural and timing issues 16 were discussed. 17 18 4. Future Meeting Date and Topics. 19 20 Mr. Crowell stated that the REDKOR sign presentation will be presented at the next City Council 21 Meeting. 22 23 5. Closed Meeting Pursuant to Utah Code Section 52-4-205(1) to Discuss the Character, 24 Professional Competence, or Health of an Individual, Collective Bargaining, Pending 25 or Imminent Litigation, Strategies to Discuss Real Property Acquisition, Including 26 any Form of a Water Right or Water Shares, Security Issues, or any Alleged Criminal 27 Misconduct. 28 29 There was no Closed Meeting. 30 31 6. Adjournment. 32 33 The Economic Development Work Session adjourned at 5:56 p.m.
7
BLUFFDALE CITY COUNCIL MEETING AGENDA Wednesday, March 11, 2020
Notice is hereby given that the Bluffdale City Council will hold a meeting Wednesday, March 11, 2020, at the Bluffdale City Hall, 2222 West 14400 South, Bluffdale, Utah, scheduled to begin promptly at 6:00 p.m. or as soon thereafter as possible. Notice is further given that access to this meeting by the Mayor and or City Council may be by electronic means via telephonic conference call.
WORK SESSION 6:00 P.M. – (The work session is for identifying future items and other council discussion. In accordance with Utah Code § 52-4-201(2)(a), while the meeting may be open to the public, there will not be any opportunity for public input during the work session).
1. Roll Call
2. Presentations –
a. Discussion relating to new City Standards and Specifications, staff presenter, Trevor Andra.
b. Budget discussion relating to new personnel, the proposed percent of salary increase and a job description for Communications Manager, staff presenters, Stephanie Thayer and Mark Reid.
3. Council Discussion
REGULAR BUSINESS MEETING 7:00 P.M.
1. Roll Call, Invocation, Pledge of Allegiance*
2. PUBLIC FORUM – (4-minute maximum per person to bring items not already on the agenda before the Council. Participants are encouraged to submit a written statement (1 copy) for items that are complex or that may require more than 4 minutes to present).
3. CONSENT AGENDA –
3.1 Approval of the February 12, 2020 City Council Meeting Minutes.
3.2 Approval of the February 12, 2020, Special City Council & Planning Commission Combined Meeting Minutes (Economic Development).
3.3 Approval of a resolution of the Bluffdale City Council awarding the 14600 South Redwood Road High T Intersection Traffic Signal Project and establishing a contingency.
3.4 Approval of a resolution authorizing execution of an Interlocal Cooperation Agreement for a Tourism, Recreation, Cultural, Convention, and Airport Facilities Tax Act grant.
3.5 Approval of a resolution authorizing execution of a Pipeline Agreement with Jordan Valley Water Conservancy District (Bringhurst Station Storm Drain).
3.6 Approval of a resolution authorizing execution of an Interlocal Cooperation Agreement with Salt Lake County related to Corridor Preservation Funds for the Utah Transit Authority purchase.
4. Presentation and discussion relating to Project Empathy, presenters, John and Chase Hansen.
5. Presentation of the Bluffdale City Fire Department Semi-Annual Statistical Report, staff presenter, Fire Chief Roberts.
6. PUBLIC HEARING – Regarding (A) the Issuance and Sale by Bluffdale City, Utah of not more than $8,000,000 aggregate principal amount of its Water Revenue Bonds, Series 2020; and (B) any potential economic impact that the project to be financed with the proceeds of the Series 2020 Bonds issued under the act may have on the private sector; and related matters, presenter, Matt Dugdale, George K. Baum & Company, staff presenter, Bruce Kartchner.
7. PUBLIC HEARING – Consideration and vote on proposed amendments to the City Engineering Standards and Specifications, City of Bluffdale, applicant, staff presenter, Trevor Andra.
8. Presentation, consideration and vote on a resolution of the Bluffdale City Council adopting an amended Style Guide for the City of Bluffdale relating to Signs, staff presenter, Jennifer Robison.
9. PUBLIC HEARING – Consideration and vote on an ordinance establishing a temporary land use regulation prohibiting certain applications or approvals of a commercial sign pursuant to Title 11, Chapter 22, Signs and Outdoor Advertising, staff presenters, Jennifer Robison and Vaughn Pickell.
10. Mayor’s Report
11. City Manager Report and Discussion
12. Closed meeting pursuant to Utah Code § 52-4-205(1) to discuss the character, professional competence, or health of an individual, collective bargaining, pending or imminent litigation, strategies to discuss real property acquisition, including any form of a water right or water shares, security issues, or any alleged criminal misconduct (if needed).
13. Adjournment
DATED: March 6, 2020
I HEREBY CERTIFY THAT THE FOREGOING NOTICE AND AGENDA WAS FAXED TO THE SOUTH VALLEY JOURNAL, THE SALT LAKE TRIBUNE, AND THE DESERET NEWS; POSTED AT THE BLUFFDALE CITY HALL, EMAILED OR DELIVERED TO EACH MEMBER OF THE BLUFFDALE CITY COUNCIL; ON THE CITY’S WEBSITE AT WWW.BLUFFDALE.COM AND ON THE PUBLIC MEETING NOTICE WEBSITE, WWW.PMN.UTAH.GOV
Wendy L. Deppe, CMC City Recorder
In compliance with the American with Disabilities Act, individuals needing assistance or other services or accommodation for this meeting should contact Bluffdale City Hall at least 24 hours in advance of this meeting at 801-254-2200. TTY 7-1-1. *Contact the City Recorder if you desire to give the Invocation or lead the Pledge of Allegiance. DRAFT – FOR DISCUSSION PURPOSES ONLY
BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday, March 11, 2020
1 Present: Mayor Derk Timothy 2 Wendy Aston 3 Traci Crockett 4 Jeff Gaston 5 Mark Hales 6 Dave Kallas 7 8 Staff: Mark Reid, City Manager 9 Vaughn Pickell, City Attorney 10 Bruce Kartchner, Administrative Services Director 11 Jennifer Robison, Senior City Planner 12 Michael Fazio, City Engineer 13 Trevor Andra, Assistant City Engineer 14 Stephanie Thayer, Accountant/Human Resources Manager 15 Natalie Hall, Emergency Preparedness Manager 16 Wendy Deppe, City Recorder 17 18 WORK SESSION 19 20 Mayor Derk Timothy called the meeting to order at 6:03 p.m. 21 22 1. Roll Call. 23 24 All Members of the City Council were present. 25 26 2. Presentations. 27 28 a. Discussion Relating to New City Standards and Specifications, Staff Presenter, 29 Trevor Andra. 30 31 Assistant City Engineer, Trevor Andra reported on the following proposed standards and 32 specifications: 33 34 • An option was being added to storm drain requirements to allow for the use of plastic inlets 35 rather than concrete structures. The plastic inlets allow drain pipe to be closer to the 36 surface, have a metal bar grate, and are safe for traffic loads and bicycles. 37 38 • In order to maintain compliance with State LID requirements, the City’s current LID 39 standards will be increased to a total of five requirements. One option was to use a swale
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1 for storm drains that allows water to be taken into the swale prior to infiltrating the system. 2 There will also be an option to install multiple swale systems to create retention. 3 4 • A standard will be included to allow for LID curb inlets. Inlets with no outlet will have 5 perforated pipe and be wrapped with rock in fabric. The design could be used in parking 6 lots and other open asphalt areas and will contain a bag that collects large debris. 7 8 Mayor Timothy asked how the bags are maintained. Mr. Andra explained that the bags 9 will be pulled out and cleaned until they need to be replaced. They are built to handle 10 design flows but could become an issue if they are not properly maintained. 11 12 Wendy Aston asked where it would be acceptable to use the curb inlets. Mr. Andra replied 13 that they will be used in areas where a developer is unable to connect to a City storm pipe 14 system or as an LID feature in a parking lot. 15 16 City Engineer, Michael Fazio noted that the City has several locations with storm drains 17 that dead end. He stated that the City needs a method to ensure that water penetrates the 18 ground. He shared an example of a cul-de-sac at 13800 South and 4200 West where water 19 collects on the corner. This was corrected by digging 10 feet into the ground to allow 20 plenty of space for the water to penetrate. 21 22 Mayor Timothy expressed concern with the digging method being a temporary solution. 23 Mr. Fazio agreed that it would be better to have an open pond for the water to go into and 24 explained that it is a temporary solution. He noted that it can be maintained very easily. 25 Mayor Timothy asked that storm drains with those types of issues be kept on the deficiency 26 list so that they can be upgraded if the City makes improvements in those areas. 27 28 Council Member Aston asked if the developers would be able to build parking lots without 29 connecting to a storm drain. Mr. Fazio replied that the method is only used for small 30 volumes of water. Mr. Andra noted that the City would review those requests to ensure
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1 there are no attempts to put in infrastructure that would allow a developer to avoid 2 connecting to a storm drain when it is required. 3 4 • The standards will include rain gardens, which are beneficial for cleaning the water, 5 particularly for the initial flush that has a lot of contaminants. Mr. Andra stated that rain 6 gardens are fairly new to the State and pre-made systems or materials can be purchased as 7 a mixture. 8 9 • New detention basins will be required to use low water landscape areas such as rocks and 10 trees instead of grass. Mr. Andra noted that grass can still be used for larger areas to serve 11 parks or other recreation areas but the new standard will be required for developments with 12 10 lots or less. 13 14 Wendy Aston asked what these areas will look like in 10 years. Mr. Fazio noted there are 15 several installations in Utah that have been around for several years that are doing very 16 well. He added that the low maintenance of the installations helps the Public Works 17 Department. Developers will be able to choose from a selection of plants that do not require 18 much water but can simultaneously handle a lot of water. 19 20 • Minimum widths for various sections, park trails, strips, lanes will be added to the existing 21 standard. 22 23 • A new pavement operation requirement standard will be added to outline requirements for 24 paving including pre-pave meetings that must be held prior to paving. 25 26 • A new trail standard will be added changing the requirements for pavement from PG64- 27 28, which is the standard for all asphalt in the City, to PG52-28 with the same amount of 28 wrap. The change provides a cheaper option for contractors while maintaining the integrity 29 of trails. The Planning Commission requires PG58-28 or better. 30
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1 • A new standard will be implemented to require as-built drawings showing storm drain 2 features, street names, and additional details. The information will be entered into the GIS 3 system. 4 5 • A new Asphalt Paving and Quality Assurance Manual will be issued outlining the City’s 6 methods for assuring quality and working through issues. An adjustment manual will also 7 be provided to employees outlining how to handle quality assurance. The manual will 8 serve as a guide for inspectors. 9 10 Dave Kallas asked if all developers are required to conform with the standards or if they 11 only pertain to developments of a specific size. Mr. Andra stated that the standards must 12 be followed regardless of the size of the development. 13 14 Council Member Kallas noted that the Legislature is proposing a change to the storm water 15 discharge and asked if the City will need to make changes if it passes. Mr. Andra’s 16 understanding was that the bill simply reduces the amount of detention or retention. 17 18 b. Budget Discussion Relating to New Personnel, the Proposed Percent of Salary 19 Increase and a Job Description for Communications Manager, Staff Presenters, 20 Stephanie Thayer and Mark Reid. 21 22 City Manager, Mark Reid gave an overview of proposed staff positions and noted that the positions 23 are open for debate or changes. Changes could also be made when the budget is brought to the 24 Council. 25 26 • The Public Works Department was requesting three new employees including one for the 27 Street Division, one for the Water Division, and one for the Parks Division. The Parks 28 Division is currently short one employee and is working to fill the vacancy. The new 29 employees being requested would begin work in the Spring 2021. 30 31 • A School Resource Officer was expected to be trained by August when the new junior high 32 school opens. Mr. Reid spoke with Police Sergeant, Zach Robinson about adding an Officer
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1 and a Canine Officer. Sergeant Robinson liked the idea but needs a Traffic Officer at this 2 time. 3 4 Mr. Reid asked for direction from the Council and noted that adding a Traffic Officer would be in 5 addition to the School Resource Officer position. Mayor Timothy stated that he is not giving up 6 on the Canine Officer position but understands the Sergeant’s needs. Dave Kallas mentioned that 7 his priority is to fund a full-time Economic Development position. 8 9 A job description was provided for the Communications Manager position. Mr. Reid hoped to fill 10 the position by July 1. The position will be part-time and consist of 25 to 28 hours per week and 11 will not include medical or dental benefits. 12 13 Jeff Gaston asked who wrote the job description. Mr. Reid stated that it was a team effort by Natalie 14 Hall, Stephanie Thayer, Mark Reid, and Bruce Kartchner. Accountant/Human Resources Director, 15 Stephanie Thayer looked at similar positions in other cities and added the specific needs for 16 Bluffdale. 17 18 Jeff Gaston stated that the position should not include a supervisory component and asked if that 19 could be changed. Ms. Thayer stated that the Emergency Manager will rely heavily on the 20 Communications Manager in an emergency. Mr. Reid added that the Emergency Manager gets 21 almost no supervision and needs to be put under a manager. He believes the position fits best 22 under communications since many of the Emergency Manager’s duties relate to communications. 23 He also noted that there are not a lot of supervisors to choose from. Jeff Gaston raised concerns 24 with the bachelor’s degree requirement and years of required experience. Mr. Reid stated that he 25 will ensure that the degree is non-specific bachelor’s degree but has some emphasis on 26 communications. 27 28 Council Member Gaston noted that the Police and Fire Departments handle most of the Public 29 Information Officer duties. He asked that the Communications Manager be careful not to impose 30 on those roles. He also encouraged Mr. Reid to ensure that the Communications Manager works 31 in conjunction with other departments and not impose on their communications efforts. Mr. Reid
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1 stated that the Communications Manager will oversee logos and branding for the City and its 2 Departments. Council Member Gaston made it clear that the person filling the position will not be 3 over other employees and noted that he expects Mr. Reid to oversee communications. He had 4 similar concerns with the oversight of the Emergency Management position and commented that 5 it appears that the City is duplicating a position that it already has. Mr. Reid assured the Council 6 that they are two separate positions with different functions. 7 8 Mr. Reid stated that a vote on the positions was not desired at this time and would be brought back 9 with the proposed salary and benefits. Finance Director, Bruce Kartchner was asked if Ms. Thayer 10 had collected the salary range information. Mr. Kartchner noted that she had not. 11 12 Mark Hales asked why the Council was not required to review the job descriptions for the City 13 Planner and Attorney positions. Mr. Kartchner noted that the job descriptions are only provided 14 for new positions and both are existing positions. City Attorney, Vaughn Pickell stated that the 15 City Council approves organizational charts and job descriptions. Council Member Hales noted 16 that the Communications position is an existing dual job. Mr. Reid agreed and clarified that there 17 are changes to the job description and hours for the position that need to be approved. He described 18 the percentage of salary increases and stated that the City sets targets for cost of living and merit 19 increases. Mr. Kartchner reported that he completed an analysis and reached out to other finance 20 directors but had not heard back yet. 21 22 Mr. Kartchner encouraged the Council to consider the 2.3% unemployment rate and shared 23 statistics from Zion’s Bank showing that personal income changes 6.3 % every year. He also noted 24 that there is an average job increase of approximately 3.5%, a consumer price index of 3.7%, 25 inflation changes of 4%, and increasing home prices. 26 27 Mr. Reid reported that he will be meeting with other city managers the following week and will 28 ask what other cities are considering for salary increases. He will provide the information to 29 Mr. Kartchner to develop a target number for the Council to consider. Mr. Kartchner stated that
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1 he will also be working with staff to collect salary range information and will include the 2 information in the budget for consideration. 3 4 3. Council Discussion. 5 6 Dave Kallas asked what the minimum building size is that requires a building permit. Mr. Reid 7 stated that buildings under 200 square feet do not require a Building Permit. Mayor Timothy added 8 that a builder is still under the obligation of complying with the setbacks if the building is less than 9 200 square feet in size. 10 11 Council Member Kallas asked if a 200 square-foot building would have to be engineered and 12 stamped similar to hay barns. Mr. Reid stated that PO barns have those requirements. Dave Kallas 13 asked if portable structures require setbacks. Mr. Reid stated that the setbacks and size 14 requirements are in the State Code and cannot be changed by the City. Mayor Timothy noted that 15 the City made changes to the term “portable.” Mr. Reid agreed and stated that there are standards 16 for portable buildings with the maximum size being 400 square feet. He added that there are 17 provisions for setbacks and what makes a building portable. 18 19 The Work Session adjourned at 6:56 p.m.
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1 Present: Mayor Derk Timothy 2 Wendy Aston 3 Traci Crockett 4 Jeff Gaston 5 Mark Hales 6 Dave Kallas 7 8 Staff: Mark Reid, City Manager 9 Vaughn Pickell, City Attorney 10 Bruce Kartchner, Administrative Services Director 11 Grant Crowell, City Planner/Economic Development Director 12 Stephanie Thayer, Accountant/Human Resources Manager 13 Michael Fazio, City Engineer 14 Shane Paddock, Public Works Director 15 Trevor Andra, Assistant City Engineer 16 Wendy Deppe, City Recorder 17 18 Others: Chief Andrew Burton 19 Sergeant Zach Robison 20 Carrie Sibert, Salt Lake County Animal Services 21 Ryan Hales, Hales Engineering 22 Jay Springer, Smith Hartvigsen 23 Cody Deeter, EFG 24 25 REGULAR BUSINESS MEETING 26 27 1. Roll Call, Invocation, Pledge of Allegiance. 28 29 All Members of the City Council were present. 30 31 City Engineer, Michael Fazio offered the invocation and led the Pledge. 32 33 2. PUBLIC FORUM. 34 35 Mayor Timothy opened the Public Forum. There were no public comments. The Public Forum 36 was closed. 37 38 3. CONSENT AGENDA: 39 40 3.1 Approval of the February 12, 2020, City Council Meeting Minutes. 41
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1 3.2 Approval of the February 12, 2020, Special City Council and Planning 2 Commission Combined Meeting Minutes (Economic Development). 3 4 3.3 Approval of a Resolution of the Bluffdale City Council Awarding the 14600 5 South Redwood Road High T Intersection Traffic Signal Project and 6 Establishing a Contingency. 7 8 3.4 Approval of a Resolution Authorizing Execution of an Interlocal Cooperation 9 Agreement for a Tourism, Recreation, Cultural, Convention, and Airport 10 Facilities Tax Act Grant. 11 12 3.5 Approval of a Resolution Authorizing Execution of a Pipeline Agreement with 13 Jordan Valley Water Conservancy District (Bringhurst Station, Storm Drain). 14 15 3.6 Approval of a Resolution Authorizing Execution of an Interlocal Cooperation 16 Agreement with Salt Lake County Related to Corridor Preservation Funds for 17 the Utah Transit Authority Purchase. 18 19 Dave Kallas moved to approve the Consent Agenda. Wendy Aston seconded the motion. 20 The motion passed with the unanimous consent of the Council. 21 22 4. Presentation and Discussion Relating to Project Empathy, Presenters, John and 23 Chase Hansen. 24 25 Chase Hansen thanked Jeff Gaston for inviting him to tonight’s meeting. He provided information 26 on a project he and his father created called Project Empathy that aims to provide opportunities for 27 homeless and non-homeless individuals to have a meal together. The goal was to provide a sense 28 of connection, togetherness, and friendship for the homeless and offer service opportunities to 29 individuals. 30 31 Mr. Hansen reported that he became motivated to help the homeless when he was approximately 32 four years old and realized that people are afraid to talk to the homeless. He and his father began 33 inviting people through social media to join the homeless for a meal. Subway and other restaurants 34 donate meals for the project, including Chili’s who donated 100 meals. 35
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1 Mayor Timothy was very impressed with Mr. Hansen’s efforts to serve the homeless and thanked 2 him for attending the meeting and making a presentation to the City Council. He invited 3 Mr. Hansen to take a photo with the City Council. 4 5 5. Presentation of the Bluffdale City Fire Department Semi-Annual Statistical Report, 6 Staff Presenter, Fire Chief Roberts. 7 8 Fire Chief, John Roberts gave the Bluffdale City Fire Department Semi-Annual Statistical Report 9 and stated that the Department has handled some very serious calls. He reported the following: 10 11 • Chief Roberts personally witnessed and responded to a recent helicopter crash at Camp 12 Williams. 13 • The Fire Department has Advanced Life Support (“ALS”) ambulances that provide life 14 support and have EKG capabilities. Heart patients are transported directly to the 15 Catheterization Lab to bypass the Emergency Room. 16 • Station 91 always has at least two Emergency Medical Technicians (“EMT”) on the fire 17 engines and two paramedics in the ambulances. 18 • The Department handled a total of 251 medical calls with 204 in Bluffdale, 29 in Draper, 19 nine in Herriman, and nine in Riverton. 20 • Chief Roberts provided a list of the days and times that calls came in and noted that Monday 21 nights are the busiest. 22 • A list of calls by station and apparatus was also provided. Chief Roberts stated that 23 Ambulance 91 and Engine 91 combined responded to 150 calls. 24 • The medic ambulance responded to 92 calls. 25 • It was reported that the average time to handle a call from receiving the call to transporting 26 the patient to the hospital is approximately 26 minutes. Transports to the VA Hospital take 27 a few additional minutes due to being stopped at a gate to answer questions about the 28 Coronavirus. 29 • The types of calls the Department handles include treated and transported, advanced life 30 support, treated release (i.e., bloody nose that would not stop), BLS transports, assisting
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1 other agencies, patients that refuse care, patients that are turned over to police such as 2 psychiatric patients, and those who transport themselves in their personal vehicles. 3 • The majority of patients were taken to Riverton Hospital this year. Patients that went to 4 Mountain Point Hospital were likely heart patients. Trauma patients are usually taken to 5 IMC. 6 • The Department handled 113 fire calls, which included a few house fires, good intent calls 7 such as helping an elderly woman turn off and replace batteries in a smoke detector, 36 8 false alarms (i.e., burnt popcorn), and hazardous conditions. 9 • A total of 364 significant calls were handled between ambulance and fire for events such 10 as gas leaks and evacuations 11 12 Chief Roberts shared a story about a young firefighter, Aaron Whitmill, who worked at the Fire 13 Department and was nominated for a Knight of Heroes award. He explained that Mr. Whitmill 14 took the lead on a young boy who was mauled by a dog. The boy and his mother moved to Saratoga 15 Springs after the incident and he learned that the children at the boy’s school were making fun of 16 him. Mr. Whitmill went to the school, held an assembly, and explained what had happened to the 17 boy. He told the children they should not make fun of him and that he is going to heal. After the 18 assembly, the children were giving high-fives to the boy, and he has many friends now. 19 Mr. Whitmill is now working in Sandy City as a paramedic. 20 21 Chief Roberts was thanked for his service. 22 23 6. PUBLIC HEARING – Regarding (A) the Issuance and Sale by Bluffdale City, Utah 24 of not more than $8,000,000 Aggregate Principal Amount of its Water Revenue 25 Bonds, Series 2020; and (B) Any Potential Economic Impact that the Project to be 26 Financed with the Proceeds of the Series 2020 Bonds Issued Under the Act may have 27 on the Private Sector; and Related Matters, Presenter, Matt Dugdale, George K. 28 Baum & Company, Staff Presenter, Bruce Kartchner. 29 30 Matt Dugdale reported that George K. Baum & Company was sold to Stifel, Nicolaus & Company. 31 The City Council previously adopted a bond resolution for issuance of the water revenue bonds
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1 for the tank and the next step is to hold a public hearing. Mr. Dugdale stated that issuing the bonds 2 while interest rates are low will benefit the City and its residents. 3 4 Mayor Timothy opened the public hearing. 5 6 Japheth McGee asked if the bonds are being financed by the Water Department or privately 7 financed. Bruce Kartchner explained that because the bond money from the Water Department 8 would have come from federal sources, the cost of building the tank would have been 10 to 20% 9 higher. Staff found that it would be less expensive for the City to pay a slightly higher interest rate 10 through private financing rather than pay higher overall costs. 11 12 Mr. Reid asked Mr. Dugdale to provide information on the current interest rates. Mr. Dugdale 13 explained that the interest rate on the building that was financed in January 2016 was around 3.5%. 14 The rates will now be around 2%. Mr. Reid noted that the City may need to look at some of its 15 other bonds and refund them at the lower rates. 16 17 There were no further public comments. Mayor Timothy closed the public hearing. 18 19 7. PUBLIC HEARING – Consideration and Vote on Proposed Improvements to the City 20 Engineering Standards and Specifications, City of Bluffdale, Applicant, Staff 21 Presenter, Trevor Andra. 22 23 Assistant City Engineer, Trevor Andra outlined the following proposed improvements to the 24 Engineering Standards and Specifications: 25 26 • The drinking water standard will include an option for recessed lids on meters. The current 27 lids have an antenna on top that is easily broken and often mowed over. The proposed 28 change would allow the antenna to be recessed. A similar change was proposed to the 29 pressurized irrigation standard for lids on larger sized meters. A requirement was also 30 being added to stamp the lids as water or irrigation to differentiate between the two. 31 • A modification to an existing standard was proposed for an LID feature, which takes water 32 from the curb inlet and puts it into a StormTech underground system. The change allows
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1 greater flexibility in what goes in and adds a manhole at the beginning of the system for 2 easier maintenance. 3 • Changes to the existing streetlight standard specify that the ground rod goes into the 4 junction box. There were issues with the rods being placed outside of the box and the 5 proposed change would make them easier to locate. 6 • There were two foundation dimensions that were constrained or unconstrained. The new 7 standard includes a larger foundation that can function in any scenario that would not 8 require a determination of being constrained or unconstrained 9 • The conduit that comes up through the foundation was originally just metal. The proposed 10 change would comply with industry standards to allow PVC, rigid metal, or fiberglass. 11 • A change was proposed to specify the type of seal used on road cross sections. The options 12 are Type 2 slurry or high-density mineral bond surface treatment. 13 • Updates to the stormwater design standard manual include adding sections on the current 14 LID requirements and where drainage features are allowed. Subdivisions with less than 15 three lots cannot have drainage or detention features and must use a dedicated parcel. 16 Larger subdivisions may provide easements and must enter into the stormwater covenant 17 and include all of the drainage features. 18 19 Mayor Timothy opened the public hearing. There were no public comments. The public hearing 20 was closed. 21 22 Wendy Aston moved to approve the amendments to the City Engineering Standards and 23 Specifications, as presented. Jeff Gaston seconded the motion. The motion passed with the 24 unanimous consent of the Council. 25 26 8. Presentation, Consideration and Vote on a Resolution of the Bluffdale City Council 27 Adopting an Amended Style Guide for the City of Bluffdale Relating to Signs, Staff 28 Presenter, Jennifer Robison. 29 30 City Planner, Jennifer Robison presented a resolution to add branding to the City’s Style Guide for 31 signage and entryways.
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1 2 Wendy Aston moved to approve the Amended Style Guide for the City of Bluffdale. Dave 3 Kallas seconded the motion. The motion passed with the unanimous consent of the Council. 4 5 9. PUBLIC HEARING – Consideration and Vote on an Ordinance Establishing a 6 Temporary Land Use Regulation Prohibiting Certain Applications or Approvals of a 7 Commercial Sign Pursuant to Title 11, Chapter 22, Signs and Outdoor Advertising, 8 Staff Presenters, Jennifer Robison and Vaughn Pickell. 9 10 Mrs. Robison reported stated that the Signs and Outdoor Advertising Code is outdated and staff 11 requested time to update it. City Attorney, Vaughn Pickell explained that the request will put a 12 hold on any new signs or commercial sign permits for six months with the exception of three 13 grandfathered projects, which include the Gateway Redwood Zone, Gateway C Hospitality Zone, 14 and Bringhurst Station. Any other commercial signs will be halted up to the six-month timeframe. 15 16 Mayor Timothy opened the public hearing. There were no public comments. The public hearing 17 was closed. 18 19 Dave Kallas asked that the updates be made as quickly as possible to avoid slowing projects down. 20 He also suggested ensuring that recently installed signs comply with the new ordinance. 21 22 Dave Kallas moved to approve an ordinance establishing a Temporary Land Use Regulation 23 prohibiting certain applications or approvals of a commercial sign pursuant to Title 11, 24 Chapter 22, Signs and Outdoor Advertising. Wendy Aston seconded the motion. The motion 25 passed with the unanimous consent of the Council. 26 27 10. Mayor’s Report. 28 29 Mayor Timothy reported on the following: 30 31 • The Southwest Mayors attended a visioning meeting with the Steering and Technical 32 Committees. The meeting did not go well due to a disconnect in the direction of the 33 conversation. Mayor Timothy explained that the mayors wanted to discuss infrastructure 34 rather than land use but the advisors continued to address ways to change land use instead
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1 of how to make infrastructure better. The mayors were all dissatisfied with the direction 2 and were in communication to determine how to resolve the issue. 3 • Mayor Timothy, Chief Roberts, and Mark Reid recently met with representatives from the 4 Intermountain Riverton Hospital and discussed changing the logo in the conference room 5 that is named after Bluffdale City. Mr. Reid will present a budget item for the change. 6 Natalie Hall stated that she and Laura Garner are working together and there is money 7 available in the budget. 8 • Mayor Timothy was concerned about the ranking of officer pay and the number of officers 9 in the Police Department. He stated that Saratoga Springs is going to provide information 10 in terms of a budget. 11 12 11. City Manager’s Report and Discussion. 13 14 Mr. Reid reported on the following: 15 16 • Mr. Pickell has accepted a new position with his last day of work being March 27. 17 • Part of the Tank Project involves resurfacing 15000 South. Resurfacing will begin on 18 Monday of 15000 South from 2700 West to Redwood Road. 19 • A major crack seal and slurry operation will begin in April on roads throughout the City. 20 • The hotel developers came in last week and appeared to be very engaged. They proposed 21 a few changes to the hotel and stated that they will be holding off on building the apartments 22 until the hotel is completely built. The developers mentioned that they plan to break ground 23 on the hotel this year. 24 • The Building Development Coordinator and Associate Planner positions have been filled. 25 • Mr. Reid and Ms. Hall attended the Salt Lake County Emergency Management Meeting 26 regarding the Coronavirus. Ms. Hall is working on a draft of the preparation plan and a 27 committee of senior managers has been formed to review the plan on an ongoing basis. 28 • The City may need to consider cancelling the Monster Truck and Old West Days events. 29 City events will only be cancelled based on County directives.
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1 • Ms. Hall reported that she receives updates from the County and the State and 2 communicates with residents through neighborhood emails, social media, and emergency 3 alerts. Mr. Reid noted that this is an example of why Emergency Management should be 4 put under Communications. 5 • Residents were being advised to avoid visiting hospitals as much as possible and were 6 being encouraged to contact Connect Care instead for virtual doctor visits. Those with 7 symptoms were encouraged to call Connect Care rather than go to the hospital and avoid 8 calling 911 if they have symptoms. 9 • A third case of Coronavirus was reported by the Utah State Health Department earlier in 10 the day. The individual had symptoms after traveling to Europe and knew he was exposed. 11 He was able to get diagnosed without going to the hospital and is currently self- 12 quarantining at home. 13 • Local businesses were being asked to follow CDC guidance. 14 • Although Intermountain Healthcare is not the City’s PHP provider, they were serving as 15 the Connect Care provider. Intermountain Healthcare is also welcoming all patients 16 regardless of their provider. This information will be advertised through the Community 17 Neighborhood Plan and in the newsletter. 18 • The Bluffdale Pandemic Committee was created to monitor the situation. 19 • The cleaning crew was asked to clean City Hall on a daily basis and employees were 20 encouraged to wash their hands when they arrive, leave, and throughout the day. 21 • Signs were posted encouraging staff who plan on traveling for conferences to only book 22 hotel reservations that can be cancelled without penalty. 23 • The City currently has nine remote VPN users set up in the event that employees need to 24 work remotely. More VPN connections can be added as needed. Essential personnel will 25 be authorized to work remotely based on Mr. Reid’s determination and authorization. 26 Remote employees will only be paid for City-related work, and will submit timecards 27 electronically. 28 • A Zoom account was set up for online meetings, including Council meetings, if necessary.
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1 • Employees may be able to request reimbursement for cell phones if working remotely. 2 • Administrative leave will be considered for anyone who needs to be out due to the 3 Coronavirus. Mr. Reid stated that it will be difficult to ask an employee who gets exposed 4 at work to use personal vacation or sick leave. He added that the County is providing 5 administrative leave pay to any County employees who are ill. 6 7 Jeff Gaston supported providing administrative leave for employees who become ill. 8 Wendy Aston added that employees stay home if they are ill. 9 10 • The Fire and Police Departments updated their protocols in the event of a pandemic and 11 will provide information to residents who contact them about Coronavirus symptoms. 12 • The State of Utah and Salt Lake County both declared emergencies. The State covers all 13 jurisdictions in the state, and the County covers all of the cities within its jurisdiction. 14 Ms. Hall did not recommend that the City declare an emergency since it does not have a 15 hospital or care facility and the City is covered by the State and County. 16 • Staff would continue to observe and follow guidelines and make public health the top 17 priority. 18 19 Wendy Aston asked Chief Roberts if the Fire Department has the supplies it needs. Chief Roberts 20 stated that they have had a difficult time getting Clorox and Lysol but have it now. He added that 21 the Department is sanitizing after every call and has plenty of gloves and masks. Jeff Gaston asked 22 Chief Roberts if the Department needs additional funding. Chief Roberts stated that they have 23 sufficient funds. He also noted that a special code is used for calls reporting Coronavirus symptoms 24 so that emergency personnel know to wear gloves and masks for those calls. 25 26 Mr. Reid reported that Salt Lake County has asked the cities for an inventory of supplies to assist 27 other cities that may be experiencing shortages. Wendy Aston asked if there are enough supplies 28 for employees. Ms. Hall stated that she has a supply of masks, gloves, and hand sanitizer. 29
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1 Mr. Reid suggested monitoring supplies closely and noted that he has asked the custodians to lock 2 up custodial supplies and only leave out a minimal amount. Ms. Hall added that she keeps 3 emergency supplies in a locked closet. Mark Hales asked Ms. Hall if she still plans to give supplies 4 to attendees of the CERT classes. Ms. Hall stated that they will still receive backpacks, helmets, 5 vests, and work gloves but will not receive gloves or other essential supplies. 6 7 Dave Kallas noted that there was a discussion at the Capitol with the Health Department 8 highlighting the outcomes in Japan and South Korea based on their responses to the Coronavirus. 9 He stated that Japan was more successful in containing the virus because it closed all of its schools 10 and cancelled all public events to prevent the virus from spreading. The Health Department has 11 advised state leaders and university officials to be prepared for recommendations to cancel all 12 public gatherings. Council Member Kallas mentioned that social distancing has been very 13 effective, and encouraged the City to consider cancelling public events. Ms. Hall stated that she 14 will be watching for State and County recommendations and will cancel events as needed. 15 16 Mr. Reid was excited to see the neighborhood plan in effect and noted that it is the best plan among 17 the cities. He noted that a communications test is coming up in the next few days and noted that 18 Ms. Hall has done an excellent job coordinating the plan. 19 20 Mr. Reid highlighted the following upcoming events: 21 22 • Knight of Heroes will take place on March 27 at the Herriman Fire Station. Over 200 23 people were expected to attend. Jeff Gaston and Mayor Timothy noted that they plan to 24 attend. Wendy Aston stated that she will be out of town. 25 • The Annie performances will run from March 26 to the 28. 26 • The Lion’s Club Easter Egg Hunt starts at 10:00 a.m. on April 11. 27 • The Shakeout and Preparedness Fair is scheduled for April 18. 28 • The Miss Bluffdale Pageant takes place on May 2 at 6:00 p.m. 29
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1 12. Closed Meeting Pursuant to Utah Code §52-4-205(1) to Discuss the Character, 2 Professional Competence, or Health of an Individual, Collective Bargaining, Pending 3 or Imminent Litigation, Strategies to Discuss Real Property Acquisition, Including 4 any Form of a Water Right or Water Share, Security Issues, or any Alleged Criminal 5 Misconduct. 6 7 Mark Hales moved to go into Closed Session to discuss the character, professional 8 competence or health of an individual. Jeff Gaston seconded the motion. The motion passed 9 with the unanimous consent of the Council. 10 11 The Council was in Closed Session from 8:27 p.m. to 9:27 p.m. 12 13 13. Adjournment. 14 15 The City Council Meeting adjourned at approximately 9:29 p.m. 16 17 18 19 ______20 Wendy L. Deppe, CMC 21 City Recorder 22 23 Approved: ______
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1 Present: Mayor Derk Timothy 2 Wendy Aston 3 Traci Crockett 4 Jeff Gaston 5 Mark Hales 6 Dave Kallas 7 8 Staff: Mark Reid, City Manager 9 Vaughn Pickell, City Attorney 10 Bruce Kartchner, Administrative Services Director 11 12 At approximately 8:27 p.m., Mayor Derk Timothy called the meeting to order. 13 14 Motion: Mark Hales moved to go into Closed Session to discuss the character, professional 15 competence or health of an individual. 16 17 Second: Jeff Gaston seconded the motion. 18 19 Vote on Motion: The motion passed with the unanimous consent of the Council. 20 21 The Council discussed the character, professional competence, or health of an individual. 22 23 The Closed Session adjourned at 9:27 p.m. 24 25 26 27 ______28 Wendy L. Deppe, CMC 29 City Recorder 30 31 Approved: ______
1
BLUFFDALE CITY COUNCIL BLUFFDALE CITY PLANNING COMMISSION SPECIAL JOINT MEETING AGENDA Wednesday, March 11, 2020
Notice is hereby given that the Bluffdale City Council and the Bluffdale City Planning Commission will hold a special joint meeting Wednesday, March 11, 2020, at the Bluffdale City Hall, 2222 West 14400 South, Bluffdale, Utah, scheduled to begin promptly at 4:30 p.m. or as soon thereafter as possible. Notice is further given that access to this meeting by the Mayor and or City Council may be by electronic means via telephonic conference call.
BLUFFDALE CITY COUNCIL AND PLANNING COMMISSION JOINT BUSINESS MEETING 4:30 P.M.
1. Roll Call
2. WORK SESSION - Economic Development
3. Closed meeting pursuant to Utah Code § 52-4-205(1) to discuss the character, professional competence, or health of an individual, collective bargaining, pending or imminent litigation, strategies to discuss real property acquisition, including any form of a water right or water shares, security issues, or any alleged criminal misconduct (if needed).
4. Adjournment
Dated: March 6, 2020
I HEREBY CERTIFY THAT THE FOREGOING NOTICE AND AGENDA WAS FAXED TO THE SOUTH VALLEY JOURNAL, THE SALT LAKE TRIBUNE, AND THE DESERET NEWS; POSTED AT THE BLUFFDALE CITY HALL, EMAILED OR DELIVERED TO EACH MEMBER OF THE BLUFFDALE CITY COUNCIL; ON THE CITY’S WEBSITE AT WWW.BLUFFDALE.COM AND ON THE PUBLIC MEETING NOTICE WEBSITE, WWW.PMN.UTAH.GOV
Wendy L. Deppe, CMC City Recorder
In compliance with the American with Disabilities Act, individuals needing assistance or other services or accommodation for this meeting should contact Bluffdale City Hall at least 24 hours in advance of this meeting at 801-254-2200. TTY 7-1-1.
Economic Development Work Session of the City Council March 11, 2020, 4:30 PM
AGENDA
1. Welcome and Dinner 2. Action items a. Entry monuments and priority locations b. Decide name for 14600 South c. Low-hanging fruit 3. Temporary Zoning Ordinance for Commercial Signs 4. Additional Council items 5. Future Meeting Date and Topics
DRAFT – FOR DISCUSSION PURPOSES ONLY
BLUFFDALE CITY COUNCIL BLUFFDALE CITY PLANNING COMMISSION SPECIAL JOINT MEETING MINUTES Wednesday, March 11, 2020
1 Present: Mayor Derk Timothy (arrived at 5:10 p.m.) 2 Wendy Aston 3 Traci Crockett 4 Jeff Gaston 5 Mark Hales 6 Dave Kallas 7 8 Staff: Mark Reid, City Manager 9 Vaughn Pickell, City Attorney 10 Bruce Kartchner, Administrative Services Director 11 Jennifer Robison, Senior City Planner 12 Trevor Andra, Assistant City Engineer 13 Natalie Hall, Emergency Preparedness Manager (arrived at 5:15 p.m.) 14 Wendy Deppe, City Recorder 15 16 BLUFFDALE CITY COUNCIL AND PLANNING COMMISSION JOINT BUSINESS MEETING 17 18 In the absence of Mayor Timothy, Mayor Pro Tem Wendy Aston called the meeting to order at 19 4:30 p.m. 20 21 1. Roll Call. 22 23 All members of the City Council were present with the exception of Mayor Timothy, who arrived 24 later. 25 26 WORK SESSION – Economic Development 27 28 2. Welcome and Dinner. 29 30 Mayor Pro Tem Aston welcomed those in attendance. 31 32 3. Entry Monuments and Priority Locations. 33 34 Senior City Planner, Jennifer Robison, overviewed the Amended Style Guide related to signs and 35 confirmed that the size of the signs can be adjusted. She outlined the signage features. Wendy 36 Aston approved the of the sign size. 37
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BLUFFDALE CITY COUNCIL BLUFFDALE CITY PLANNING COMMISSION SPECIAL JOINT MEETING MINUTES Wednesday, March 11, 2020
1 City Manager, Mark Reid, commented that the colors of the street signs will vary and be opposite 2 of one another on private versus public streets. 3 4 Finance Director, Bruce Kartchner, asked if a larger sign could be used and fall within the Style 5 Guide. Mrs. Robison clarified that it could. 6 7 In response to a question raised by Dave Kallas, Mrs. Robison clarified that there are lighting 8 options on the sign. She stated that Bluffdale City’s street signs will be unique because they will 9 be Bluffdale Blue. She outlined the entry feature sign locations on a map displayed. There are six 10 proposed locations for major signs, four proposed locations for minor signs, and three proposed 11 locations for roundabouts. 12 13 Mr. Kartchner reported that 4000 West does not currently have a sign and clarified that a sign 14 similar to the one on 3600 West could be placed there. 15 16 Mr. Reid asked the Council to identify their priorities. The Council discussed their desired 17 locations for the major signs proposed. Mark Hales identified his priorities as the north and south 18 ends of Redwood Road, the exit off of 1-15, and 2700 West in the future. Dave Kallas agreed and 19 suggested adding a major sign to Porter Rockwell and 14600 South. 20 21 Jeff Gaston clarified that a sign could be placed in a certain location and moved in the future. Jeff 22 Gaston suggested placing a minor sign at Porter Rockwell for a limited time to save money and 23 then replace it with a major sign. Wendy Aston agreed with Jeff Gaston’s idea and stated that her 24 priority locations are Bangerter Highway and Redwood Road, 14600 South, and the south end of 25 Redwood Road. 26 27 Mrs. Robison presented the proposal for impact signs from one of the companies that returned the 28 Request for Proposals (“RFP”). Staff was waiting for two more bids; however, Mrs. Robison 29 included the matter on the agenda to assist the Council in understanding the City’s options. 30 Council Member Aston asked about the landscaping and sign placement for the 14600 South
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BLUFFDALE CITY COUNCIL BLUFFDALE CITY PLANNING COMMISSION SPECIAL JOINT MEETING MINUTES Wednesday, March 11, 2020
1 roundabout. Mrs. Robison reported that staff was aware that the sign should not be hidden by 2 landscaping and has the potential to be two-sided. 3 4 Jeff Gaston confirmed that there are options to include a banner for advertising on the 14600 South 5 roundabout. 6 7 Mrs. Robison indicated that she would get bids on the larger signs for 14600 South and Redwood 8 Road and will move forward with the roundabout signs. She noted that they will need to be added 9 to the next budget. 10 11 Mr. Reid stated that the City needs to work with UDOT, which makes giving the Council a timeline 12 difficult for the entry signs. 13 14 Mr. Kartchner suggested that the Public Works Department construct a plywood template of the 15 main sign to ensure it is the desired size. The Council expressed their support. 16 17 Mrs. Robison recommended that the City Council approve the resolution during a future Business 18 Meeting. 19 20 4. Decide Name for 14600 South. 21 22 Mrs. Robison reviewed the County guidelines for naming a street. She stated that the names being 23 considered are Bluffdale Way, Bluffdale Parkway, and Bluffdale Drive. Using Bluffdale 24 Boulevard was not conducive to the County guidelines with the current state of the road. 25 26 Dave Kallas asked if Boulevard could be used since the plan will potentially meet the County 27 guidelines. Mrs. Robison would research it. 28 29 Wendy Aston stated that a boulevard appears to be larger than a parkway and naming the road a 30 boulevard was of concern to her. 31
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BLUFFDALE CITY COUNCIL BLUFFDALE CITY PLANNING COMMISSION SPECIAL JOINT MEETING MINUTES Wednesday, March 11, 2020
1 Dave Kallas preferred the name boulevard and preferred that in the future the Utah Department of 2 Transportation (“UDOT”) will add the name of the street to a sign on I-15 referring to that street. 3 Mr. Kartchner stated that this may not be reasonable since other cities currently have the names of 4 their streets on signs along I-15. On both sides of I-15 is the same street, however, there are 5 different names on either side of the interstate. 6 7 Mark Hales remarked that he does not discern between parkway, drive, boulevard, etc. 8 9 Traci Crockett stated that requesting the name Boulevard will require the City meet the County 10 standards. Dave Kallas stated that 14600 South has the potential to be the busiest road in the 11 region. Traci Crockett stated that with the role 14600 South has of connecting other major roads 12 in the City, the term Boulevard is appropriate. Bluffdale Boulevard was the Council’s first choice 13 for renaming 14600 South. 14 15 Mrs. Robison identified the following actions that are needed to rename the road. 16 17 1. Submit an affidavit to Salt Lake County; 18 2. Notify residents, businesses, UDOT and the post office of the name change 19 3. Work with Engineering to include in the City Standards; and 20 4. Work with Public Works on the budget for a new signs and phasing schedule. 21 22 Mr. Reid commented that residents and businesses along 14600 South will have the challenge of 23 changing their address, so it is necessary to be sensitive to them. 24 25 Mayor Timothy initiated a discussion of renaming Camp Williams Road to Redwood Road. Dave 26 Kallas stated that Redwood Road is one of the longest contiguous roads in the nation. He suggested 27 that when High T is ready, the City could unveil a Master Plan of Bluffdale Boulevard and the 28 changing of Camp Williams Road to Redwood Road. Staff would present a conclusion at the next 29 meeting regarding whether the term Boulevard can be used and discuss ancillary designs. 30
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BLUFFDALE CITY COUNCIL BLUFFDALE CITY PLANNING COMMISSION SPECIAL JOINT MEETING MINUTES Wednesday, March 11, 2020
1 5. Temporary Zoning Ordinance for Commercial Signs. 2 3 Mrs. Robison reviewed the types, location, and height of signs discussed at the previous meeting. 4 Different options of signs were displayed on a map and discussed. By taking action on the 5 Temporary Zoning Ordinance for commercial signs, staff felt that sign designs could be created 6 within two months. A more in-depth ordinance would take up to six months to complete. 7 Mrs. Robison reviewed the previous ordinance and the history of revisions. Technology and other 8 factors have changed, which makes updating the ordinance more significant. 9 10 Dave Kallas preferred South Jordan City’s model and suggested adding features of the LED light 11 to Bluffdale City’s ordinance. Mrs. Robison offered to research South Jordan City’s standards and 12 report their findings to the Council. 13 14 Wendy Aston approved of the need for the temporary zoning ordinance and stressed how 15 significant it is that Bluffdale City enforce it before more businesses come to the City with sign 16 applications. Mrs. Robison clarified that staff currently has project plans that are exempt from the 17 ordinance. Council Member Aston approved of the projects Mrs. Robison listed and stated that 18 each project that approaches the City will have unique circumstances to consider. Mrs. Robison 19 stated that as long they are low-profile signs, they can be considered. She reviewed specific 20 examples and listed options for the Council to consider. 21 22 6. Low-Hanging Fruit. 23 24 Emergency Preparedness Manager, Natalie Hall, reviewed the video clip called CP Mobile. She 25 explained that it is an option to enhance Bluffdale City’s communication with residents. If the 26 Council is considering using an app, it will need to be built into the budget. The initial cost of the 27 app is $6,000 in addition to an annual fee of $6,000. 28 29 Dave Kallas asked if building features for the app would be included. Ms. Hall stated that any 30 feature can be built into the app. She gave examples the City could incorporate but stated that this 31 will alter the billing for certain features.
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BLUFFDALE CITY COUNCIL BLUFFDALE CITY PLANNING COMMISSION SPECIAL JOINT MEETING MINUTES Wednesday, March 11, 2020
1 2 Jeff Gaston asked if any other companies have been reviewed. Ms. Hall stated that since the app 3 integrates with Bluffdale City’s current website they have not reviewed any others. Jeff Gaston 4 was aware of a resident who would like to present an app to the City. Ms. Hall was interested in 5 reviewing it. Arrangements were made for Ms. Hall and the resident to connect. 6 7 Mayor Timothy asked how many people are expected to use the app and stated that $6,000 a year 8 is significant for use by a small number of residents. Bluffdale City currently has a system to 9 notify residents but few residents use it. 10 11 Dave Kallas asked what the City expects to benefit from the app. Jeff Gaston stated that residents 12 can benefit by reporting to the City using a picture when they observe a concern. Ms. Hall 13 reviewed the process a resident can use in the app to report a concern and stated that the City 14 currently receives approximately 10 reports a day. Council Member Gaston stated that residents 15 are not aware that they can report a concern. He asked Ms. Hall to advertise this option to residents. 16 17 Jeff Gaston suggested the option of sponsors purchasing advertisement on the app. Ms. Hall stated 18 that Bluffdale City’s policy prohibits anything on the app other than their government entity. 19 Mr. Kartchner offered to research it. Ms. Hall stated that previously when the City promoted an 20 event, staff was careful not to make it look like they were favoring any particular company. 21 Mr. Kartchner stated that in The Bluffdale Times, businesses have been spotlighted, however, it 22 appeared to be commercial advertising. Ms. Hall stated that the community partners pay for the 23 spot. The community partners are non-profit, which makes their advertising unique. Dave Kallas 24 remarked that the app may not be useful if the objective is to disseminate information. He preferred 25 to utilize social media to accomplish that. 26 27 Mayor Timothy used the traditional yellow sign for public notice to show that the City does not 28 need to spend a significant amount of money to fulfill its purposes. Traci Crockett agreed that 29 more residents will view the signs but commented that they clutter the City. Mayor Timothy stated 30 this was only for public notices. Cost effectiveness and requirements for public notices were
6 DRAFT – FOR DISCUSSION PURPOSES ONLY
BLUFFDALE CITY COUNCIL BLUFFDALE CITY PLANNING COMMISSION SPECIAL JOINT MEETING MINUTES Wednesday, March 11, 2020
1 discussed for the traditional yellow signs versus the mailings. Current applications concerning 2 public notices were discussed and reviewed. Mrs. Robison stated that public notices can be a future 3 agenda item. Traci Crockett and Mark Hales agreed that should be a topic of discussion. Dave 4 Kallas suggested possible options staff can research and present. Mrs. Robison reviewed the 5 process staff currently follows for public notices. 6 7 7. Closed Meeting Pursuant to Utah Code Section 52-4-205(1) to Discuss the Character, 8 Professional Competence, or Health of an Individual, Collective Bargaining, Pending 9 or Imminent Litigation, Strategies to Discuss Real Property Acquisition, Including 10 any Form of a Water Right or Water Shares, Security Issues, or any Alleged Criminal 11 Misconduct. 12 13 There was no Closed Meeting. 14 15 8. Adjournment. 16 17 The Economic Development Meeting adjourned at 5:56 p.m.
7 CITY OF BLUFFDALE, UTAH
RESOLUTION No. 2020-
A RESOLUTION AUTHORIZING EXECUTION OF AN INTERLOCAL COOPERATION AGREEMENT FOR CORRIDOR PRESERVATION GRANT FUNDS (JORDAN VALLEY WATER CONSERVATORY DISTRICT PURCHASE).
WHEREAS the City of Bluffdale (“City”) was awarded funding through the Corridor Preservation Grant program;
WHEREAS, pursuant to Utah Code Ann. § 72-2-117.5, the Local Transportation Corridor Preservation Funds are disbursed to the cities through counties; and
WHEREAS Salt Lake County has proposed an interlocal agreement to govern the disbursement of these funds pursuant to the statute;
NOW, THEREFORE, BE IT RESOLVED BY THE BLUFFDALE CITY COUNCIL AS FOLLOWS:
Section 1. Authorization to Interlocal Cooperation Agreement. The City Council hereby authorizes and directs the Mayor to execute an Interlocal Cooperation Agreement in substantially the same or similar form attached hereto.
Section 2. Effective Date. This Resolution shall become effective immediately upon passage.
PASSED AND APPROVED: April 08, 2020.
CITY OF BLUFFDALE
______Mayor
ATTEST: [seal]
______City Recorder
Voting by the City Council: Yes No
Councilmember Aston ______Councilmember Crockett ______Councilmember Gaston ______Councilmember Hales ______Councilmember Kallas ______
BIDS Project: Parks Building Addition Bid Opening Date: 23-Mar-20 Total Number of Bids: Eight Apparent Low Bid: $160,750 Low Bid Company: NorthFace Construction, Inc Average Bid Amount: $187,501
Bid Tabulation No. Company Bid Amount Difference from Low Bid 1 NorthFace Construction, Inc $160,750 $0 2 RH Johnson Cnstruction, Inc $167,099 $6,349 3 Bailey Builders, Inc $167,167 $6,417 4 KDK Construction, LLC $183,992 $23,242 5 Jeff McNeill and Sons Construction, Inc $185,120 $24,370 6 CRC Construction, Inc $201,502 $40,752 7 Wasatch West Contracting $211,715 $50,965 8 Crescent Construction $222,666 $61,916 CITY OF BLUFFDALE, UTAH RESOLUTION NO. 2020-
A RESOLUTION OF THE BLUFFDALE CITY COUNCIL AWARDING THE PARKS BUILDING ADDITION PROJECT AND ESTABLISHING A CONTINGENCY.
WHEREAS the City of Bluffdale has advertised an Invitation for Bids for the Parks Building Addition Project (“Project”); WHEREAS the City publicly opened the bids for the Project on March 23, 2020; and WHEREAS the City received eight bids of which the NorthFace Construction, Inc., bid of $160,750.00, was the lowest responsive and responsible bid;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BLUFFDALE AS FOLLOWS: Section 1. Authorization to Execute Agreement. The City Council hereby authorizes the City Manager to execute the necessary agreements to award the Project to NorthFace Construction, Inc., including a notice of award and an agreement for the Project with a Contract Price of $160,750.00. The City Council authorizes the City Manager to expend an additional 10 percent ($16,075.00) for contingencies that might arise with the Project.
Section 2. Effective Date. This Resolution shall become effective immediately upon its passage and the City Council authorizes and directs the Mayor to execute and cause to be delivered the same.
PASSED, ADOPTED AND APPROVED: March 11, 2020.
______Mayor Derk P. Timothy
ATTEST: [seal]
______Wendy Deppe, City Recorder
Voting by the City Council: Aye Nay
Councilmember Aston ______Councilmember Crockett ______Councilmember Gaston ______Councilmember Hales ______Councilmember Kallas ______
INCIDENT ACTION PLAN CITY OF BLUFFDALE
INCIDENT NAME: Bluffdale COVID-19 INCIDENT TYPE: PUBLIC HEALTH INCIDENT LOCATION: BLUFFDALE CITY 06 APR 2020 TO 13 APR2020 OPERATIONAL PERIOD 3: 0700 - 0700
This document is classified as PROTECTED pursuant to Utah Code Ann. § 63G-2-305
NOT FOR PUBLIC DISTRIBUTION
Incident Objectives (ICS 202) 1. Incident Name: 2. Operational Period: Date From: 04/06/2020 Date To: 04/13/2020 Bluffdale COVID-19 Time From: 0700 Time To: 0700 3. Objective(s): This document is classified as PROTECTED pursuant to Utah Code Ann. § 63G-2-305. Control • Maintain ongoing situation awareness of COVID-19 activity within the City of Bluffdale. Develop plans to address future stages and progression of the virus. • Continue to assess the need for personal protective equipment and other products essential to the provision of government services. • Monitor economic and workforce impacts against potential spread of coronavirus in the City of Bluffdale and assist citizens, employees, and businesses in identify resources of support. • Ensure comprehensive responder safety strategy is planned and implemented. • Conduct surveillance for community level transmission and monitor impact of disease on the City of Bluffdale. • Monitor calls for service in the City of Bluffdale and our neighboring communities to predict needs for this operational cycle. • Develop plans for alternative staffing due to illness or inability to work for essential personnel. Management • Minimize the exposure potential and overall impact to the City of Bluffdale workforce. • Employ health checks at the beginning of each shift to monitor for symptomatic patients. • Ensure effective care of any City of Bluffdale employees infected by COVID-19. • Continue to develop and disseminate messages and materials for the public and employees. • Identify sources for personal protective equipment, medical supplies, and cleaning supplies and ensure the city has an adequate stock to complete this and the following operational periods. • Disseminate information to department heads via ZOOM meetings as needed. • Complete bi-weekly continuity of government reports and daily PPE use reports and forward them to Salt Lake County Emergency Management. • Identify all expenses specifically related to Bluffdale’s COVID-19 response and provide them to the finance admin section by Noon on Thursday 4/10/2020. The City of Bluffdale’s current fiscal burn rate is
4. Operational Period Command Emphasis: • Ensure all equipment and personnel are prepared for public health emergency operations with employees understanding possible role changes during an escalating event. • Prepare and ensure all personnel follow CDC, DOH and SLCo Health recommendations and PPE measures and personal care. See safety message 5. General Situational Awareness • Maintain Situational Awareness at all times. • Monitor and communicate changes within section of COVID-19 event. • Be cognizant for signs of incipient critical incident stress in yourself and others.
6. Site Safety Plan Required? Yes No Approved Site Safety Plan(s) Located at: 7. Incident Action Plan (the items checked below are included in this Incident Action Plan): X ICS 203 ICS 206 X Declarations ICS 204 X ICS 207 X Weather ICS 205 X ICS 208 Meeting Schedule ICS 205A Covid-19 protocols 7. Prepared by: Name: Warren James Position/Title: Plans Chief Signature: ______8. Approved by Unified Command: Name: J. Roberts, S. Paddock, Z. Robinson Signature:______ICS 202 – EOC IAP Page 2 Date/Time
ORGANIZATION ASSIGNMENT LIST (ICS 203) 1. Incident Name: Bluffdale COVID-19 2. Operational Period: Date From: 4/6/2020 Date To: 4/13/2020 Time From: 0700 Time To: 0700 3. Incident Commander(s) and Command Staff: 7. Logistics Section: UC – Fire J. Roberts Chief T Bawden UC – Police Z. Robinson UC – Public Works S. Paddock 8. Operations Section Safety Officer C. Armstrong Chief On duty, FD Capt/PD Sgt/ PW Sup Public Info. Officer N. Hall Operations Liaison Officer Specialist Liaison Officer Liaison Officer Branch 4. Agency/Organization Representatives: Branch Director Group Group Group Group Task Force Task Force
5. Planning Section: 9. Finance/Administration Section: Chief W. James Chief B. Kartchner Deputy Deputy Situation Unit Time Documentation Unit Procurement GIS Specialist Comp/Claims
6. Intelligence / Investigation (I/I) Section: Chief Data Specialist Trends Analysis Specialist Advanced Planning Unit
9. Prepared by: Name: W. James Position/Title: PSC Signature: ICS 203 IAP Page __3___ Date/Time: 4/3/2020 1240
Bluffdale COVID-19 04/06/2020 – 07:00 to 04/13/2020 – 07:00
Unified Command Agency Administrator Fire: J Roberts City Coordinating Officer M. Reid Police: Z. Robinson N. Hall Public Works: S. Paddock
Public Information Officer N. Hall
Safety Officer C. Armstrong
Operations Planning Logistics Finance/Admin Daily PD, FD, and PW W. James T. Bawden B. Kartchner Supervisors SAFETY MESSAGE/PLAN (ICS 208) 1. Incident Name: 2. Operational Period: Date From: 04/06/2020 Date To: 04/13/2020 COVID-19 Time From: 0700 Time To: 0700 3. Safety Message/Expanded Safety Message, Safety Plan, Site Safety Plan:
The City of Bluffdale has instituted various measures to help keep our employees safe. Employees that are able to have been authorized to work from home and city facilities are closed to public walk-ins and are only permitting visits by appointment. Most meetings are being held virtually and those that must take place in person are utilizing appropriate social distancing. Door handles and other frequently touched areas are being cleaned regularly.
Please help yourself and your family to stay healthy by cleaning and sanitizing your work space whether it is in a city building or your work space at home. Limit your contact with others and avoid crowds.
Employees that must come in close contact with our customers or with individuals that display symptoms of COVID-19 should utilize the personal protective equipment outlined on the ICS206 in this document.
Help us to "flatten the curve".
4. Site Safety Plan Required? YesU No(2g Approved Site Safety Plan(s) Located At: 5. Prepared by: Name: C Armstrong Position/Title: Safety Officer Signature: C o<(i;.JAA,( -w:-5" 1------17 1 cs 208 I IAP Page 9 I Date/Time: 04/032020 - 0924 (}
COVID-19
WASH YO HANDS 1wet hands 2get soap now, scrub and sing for 20
3 seconds “It’s gonna take a lot to I bless the rains down in drag me awayyyyyyyyyyyy AAAAAfricaaaaaaaaa from youuuuuuuuuu Gonna take some time to There’s nothing that a hun- do the things we never dred men or more could ever haaaaaaaaaaddd dddd dooooooooo ddddd (ooh, ooh)”
bonus points if you sing it aloud PROCLAMATION OF LOCAL EMERGENCY
WHEREAS, pursuant to Utah Code Ann. § 53-2a-208 et seq., the Mayor of the City of Bluffdale ("City") is the Chair of the City Council, which holds all executive and administrative powers that have not otherwise been delegated to the City Manager, and as such has authority to declare a local emergency;
WHEREAS this declaration of a local emergency is official recognition that a local emergency exists within the City, provides a legal basis for requesting and obtaining state or federal goverrunent disaster assistance, activates the response and recovery aspects of all applicable local disaster emergency plans, and authorizes the furnishing of aid and assistance pursuant thereto;
WHEREAS Governor Gary R. Herbert and the State of Utah's COVID-19 C01mnunity Task Force has made recommendations to reduce the spread of COVID-19;
WHEREAS the proclamation of a local emergency is consistent with those recommendations; and
WHEREAS the global outbreak of COVID-19 has affected the State of Utah and the City of Bluffdale, which constitutes a condition appropriate for the declaration of a local emergency according to the laws of the State of Utah;
NOW, THEREFORE, BE IT PROCLAIMED BY THE MAYOR OF THE CITY OF BLUFFDALE, UTAH, AS FOLLOWS:
1. Pursuant to Utah Code Ann. § 53-2a-208, I, Mayor Derk P. Timothy, the Chair of the Bluffdale City Council, which holds all executive and administrative authority not otherwise delegated to the City Manager, of the City of Bluffdale, a political subdivision of the State of Utah, do hereby proclaim a Local Emergency exists in the City of Bluffdale, Utah, on this fu day of March 2020.
2. The nature of the local emergency is the potential for the widespread transmission of COVID-19 and the consequential risks to the health, safety, and welfare of Bluffdale residents.
3. The area affected or threatened is the entire City of Bluffdale.
4. The condition which caused the emergency is COVID-19.
5. This proclamation shall take effect immediately and be declared to be ongoing for a period of thirty (30) days, or until revoked, whichever is earlier. 6. Pursuant to this Proclamation, the City of Bluffdale adopts the attached Electronic Meeting Policies and Procedures, which shall govern the conduct of electronic public meetings. These policies and procedures will facilitate the efficient and effective administration of government while the City of Bluffdale endeavors to comply with orders and advisory declarations by the President of the United States, the Governor of the State of Utah, and State and County Health Depatiments. These Electronic Meeting Policies and Procedures shall be ratified by a majority vote of the City Council at its next public meeting. If the City Council does not ratify these Electronic Meeting Policies and Procedures, they shall become null and void at the conclusion of the first public meeting after this Proclamation.
7. This Proclamation declaring the local emergency shall be filed promptly with the office of the City Recorder.
ATTEST:
Signedc/D~o. \'(\. ~
Printed Name: __(... ::J""'---'-l-~"'-P. __ \-_'\_\--'L_L__,E.R_~-=
Title: 1)E:Pu"T'-I C,_ \~ 3 E..C..O ~ 8( ELECTRONIC MEETING ( POLICIES AND PROCEDURES
I. Policy ...... 1
II. Electronic Meetings ...... 1 A. General ...... 1 B. Participation ...... 1 C. Anchor Location ...... 1 D. Notice ...... 1 E. Budget or Logistical Considerations ...... 2 F. Conduct of Meeting ...... 2
4826-602 1-71O S ELECTRONIC MEETING POLICIES AND PROCEDURES (
I. Policy: This shall be known as the City of Bluffdale (the "City") Electronic Meeting Policy (the "Policy").
II. Electronic Meetings:
A. General: A City public meeting (whether City Council, Planning Commission, Appeals and Variance Hearing Officer, Historical Preservation Commission, Bluffdale Arts Advisory Board, or other public body of the City) may be convened and conducted by means of telephonic, telecommunications, or computer conference by satisfying the requirements of Utah Code Ann. § 52-4-207.
B. Participation: The primary purpose for holding electronic meetings is to enable members of the public body to participate in the meeting electronically. Nevertheless, provision may be made for a member of the public to monitor an open meeting of the public body through electronic means provided that the member of the public so requests in writing at least three days prior to the meeting, and further provided that the City will not be required to acquire any equipment, facilities or expertise which the City does not already possess in order to accommodate the request. Notwithstanding anything to the contrary in this Policy, with the exception of a public hearing, the general public and other interested persons need not be provided an opportunity to participate in, as opposed to attend and monitor, an electronic meeting.
C. Anchor Location: One or more anchor locations must be established for all electronic meetings. The anchor location is the physical location from which the electronic meeting originates or from which the participants are connected. At least one anchor location for an electronic meeting must be in the building where the public body would normally meet if not holding an electronic meeting. A quorum of the public body need not be present at a single anchor location for an electronic meeting to be held. As few as one member of the public body may be present at the anchor location, as long as all other requirements of this Policy and of Utah Code Ann. § 52-4-207 are satisfied for a meeting to be held as an electronic meeting, provided that the member of the public body who chairs the meeting is physically present at the anchor location. Space and facilities must be provided at the anchor location(s) so that all interested persons may attend and monitor the open portions of the meeting. In addition, if the meeting is a public hearing, space and facilities must be provided at the anchor location(s) so that interested persons and the public may attend, monitor and participate in the hearing. The City may limit the number of attendees of the public at the anchor location during a local, state, or national emergency.
D. Notice: Not less than 24 hours' advance public notice, including the agenda, date, time, location, and a description of how the Board Members will be connected to the electronic meeting, will be given for each electronic meeting of the Board by posting a written notice at the principal office of the City (or at the building where the meeting is to be held if no principal office exists) and providing written or electronic notice to at least one newspaper of general circulation in the City and to a local media correspondent, and by posting the notice on the Utah Public Notice Website created under Utah Code Ann. § 63 F-1-70 I. In addition, the notice must be posted at the anchor location ( which may be the principal office of the City) and must be provided to all members of the public body at least 24 hours before the meeting. These notice requirements are minimum requirements and are not to be construed as precluding such additional postings and notifications as may be directed by the Board.
E. Budget or Logistical Considerations: The Chair, or the Vice-Chair in the Chair's absence, may determine, based upon budget or logistical considerations, that it is not in the best interest of the City to hold an electronic meeting, in which event the meeting will not be held as an electronic meeting. The Chair, or the Vice-Chair in the Chair's absence, may also restrict the number of separate electronic connections that are allowed for an electronic meeting based on available equipment capacity. The request from a member of the public to participate in a meeting electronically may be denied by the Chair, or Vice-Chair in the Chair's absence, based on budget, public policy or logistical considerations deemed sufficient by the Chair or Vice-Chair.
F. Conduct of Meeting: No action may be taken and no business may be conducted at a meeting of the public body unless a quorum, consisting of a simple majority of the voting members of the public body, is present. A member of the public body who is not physically present may nevertheless participate in the meeting through electronic means and be counted toward the required quorum in accordance with Utah Code Ann. § 52-4- 207. Any member of the public body participating via electronic means may make, second and vote on all motions and participate in the discussion as though present, except that the member who chairs the meeting must be present at the anchor location. If neither the Chair nor the Vice Chair is physically present at the anchor location (but there is still a quorum) a member of the public body who is physically present at the anchor location will preside over the meeting.
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5 mph 4 mph 5 mph THE CITY OF BLUFFDALE, UTAH A MUNICIPAL CORPORATION
RESOLUTION NO. 2020-
A RESOLUTION APPOINTING A CITY ATTORNEY FOR THE CITY OF BLUFFDALE.
WHEREAS the City of Bluffdale desires to appoint an attorney to fulfil the role of City Attorney for the City of Bluffdale;
WHEREAS, pursuant to Bluffdale City Code § 1-7-2(A)(7), the Bluffdale City Code provides that the City Manager shall “recommend to the City Council the appointment of a City Attorney”; and
WHEREAS the City Council desires to give its advice and consent to the appointment, as required by Bluffdale City Code § 1-7-2(A)(7);
NOW, THEREFORE, BE IT RESOLVED BY THE BLUFFDALE CITY COUNCIL AS FOLLOWS:
Section 1. Appointment. The City Manager recommends the appointment of ______as City Attorney for the City of Bluffdale. The City Council hereby gives its advice and consent to the appointment. This appointment is an at-will appointment.
Section 2. This Resolution shall become effective immediately upon passage.
PASSED AND APPROVED: April 8, 2020.
______Derk P. Timothy, Mayor
ATTEST: [seal]
______Wendy L. Deppe, City Recorder
Voting by the City Council: Yes No
Councilmember Aston ______Councilmember Crockett ______Councilmember Gaston ______Councilmember Hales ______Councilmember Kallas ______Annual Budget Fiscal Year 2021 CITY OF BLUFFDALE, UTAH TENTATIVE BUDGET Year Ending June 30, 2021
TABLE OF CONTENTS Page
General Fund Revenues 3 General Fund Expenditures By Department Summary 4 General Fund Expenditures By Department Detail 5-22 Class C Roads 23 Bluffdale Old West Days 24 Bluffdale Arts 25 Bluffdale Pageant 26 Bluffdale Rodeo 27 Arena Use Committee 28 Porter Rockwell CDA 29 Eastern Bluffdale EDA 30 Gateway RDA 31 Jordan Narrows EDA 32 Special Improvement Fund 33 Parks Impact Fees 34 Public Safety Impact Fees 35 Roads & Bridges Impact Fees 36 Storm Drain Impact Fees 37 Capital Projects Fund 38-39 Water Operations Fund 40-41 Water Impact Fees 42 Local Building Authority 43 GENERAL FUND REVENUES
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ TAXES 10-31-11000 CURRENT YEAR PROPERTY TAXES-SL 1,598,836 1,483,149 1,577,274 1,827,274 1,527,274 10-31-31000 GENERAL SALES & USE TAXES 2,410,380 2,502,000 1,602,283 2,747,000 2,197,600 10-31-35000 MASS TRANSIT TAX 2,876 - - - - 10-31-71000 FEE IN LIEU & PERS. PROP. TAX - 300,000 - - 300,000 10-31-76000 CABLE TV 9,751 5,000 70,216 105,000 100,000 10-31-81000 FRANCHISE TAXES 1,117,840 1,209,000 812,633 1,219,000 1,219,000 10-31-91000 TELECOM TAX 164,446 157,000 91,486 137,000 137,000 10-31-92000 ROOM TAX 830 1,000 980 980 1,000
10-31-_____ TOTAL TAXES 5,304,959 5,657,149 4,154,871 6,036,254 5,481,874 - - - - LICENSE & PERMITS 10-32-11000 BUSINESS LICENSES 69,795 65,000 61,833 61,833 62,000 10-32-21100 BUILDING PERMITS 1,270,789 875,000 727,173 970,000 740,000 10-32-21700 STATE SURCHARGES 9,647 10,000 5,427 7,000 10,000 10-32-26100 ENCROACHMENTS & LAND DISTURB. 57,639 40,000 32,437 43,000 30,000 10-32-29500 DEVELOPMENT FEES 98,696 150,000 114,173 152,000 100,000 10-32-29810 MAPS & COPIES 306 1,000 155 - -
10-32-_____ TOTAL LICENSES & PERMITS 1,506,872 1,141,000 941,197 1,233,833 942,000 - - - - INTERGOVERNMENTAL REVENUES 10-33-18000 GRANTS - 10,000 - - 10,000 10-33-58000 LIQUOR FUND ALLOTMENT 10,185 10,000 9,907 13,000 10,000 10-33-45000 EMPG GRANT 7,500 10,000 2,500 3,000 10,000
10-33-_____ TOTAL INTERGOVERNMENTAL 17,685 30,000 12,407 16,000 30,000 - - - - CHARGES FOR SERVICE 10-34-11000 GENERAL GOVERNMENT SERVICES 937 1,000 4,495 6,000 1,000 10-34-12000 INSPECTION FEES 187,132 140,000 100,675 134,000 100,000 10-34-33000 STREET LIGHTING CHARGES 293,304 300,000 252,730 337,000 349,000 10-34-36000 STORM WATER CHARGES 273,385 270,000 232,602 310,000 321,000 10-34-40000 AMBULANCE 159,099 165,000 149,502 199,000 165,000 10-34-43000 GARBAGE COLLECTION 723,215 740,000 614,422 819,000 848,000 10-34-44000 GREEN WASTE COLLECTION 76,268 76,000 58,690 78,000 78,000 10-34-72300 SALE OF ASSETS - 10,000 200 - 10,000 10-34-73200 TOWN DAYS - - 2,796 4,000 - 10-34-81000 SALE OF CEMETERY LOTS - - 510 1,000 - 10-34-83000 BURIAL FEES 7,200 5,000 4,300 6,000 5,000
10-34-_____ TOTAL CHARGES FOR SERVICE 1,720,541 1,707,000 1,420,922 1,894,000 1,877,000 - - - - FINES AND FORFEITURES 10-35-10000 COURT FINES 317,005 320,000 211,406 282,000 260,000 10-35-10001 MISCELLANEOUS 5,832 1,000 4,689 6,000 1,000
10-35-_____ TOTAL FINES AND FORFEITURES 322,837 321,000 216,095 288,000 261,000 - - - - MISCELLANEOUS REVENUES 10-36-11000 INTEREST INCOME 116,141 50,000 565,408 50,000 50,000 10-36-12000 FIRE FEES 347,345 120,000 67,979 67,979 250,000 10-36-20200 FACILITIES RENTAL 5,445 4,000 2,240 3,000 4,000 10-36-20300 RECREATION EVENTS 257 5,000 225 - 5,000 10-36-91000 MISCELLANEOUS REVENUE 133,152 120,000 79,626 106,000 100,000 10-36-_____ TOTAL MISCELLANEOUS REVENUES 602,340 299,000 715,478 226,979 409,000 - - - -
CONTRIBUTIONS AND TRANSFERS 10-39-10000 REAPPROPRIATION OF FUND BAL. - 161,651 - - 649,036 10-39-15000 ADMIN FEE BLUFFDALE EDA 306,054 280,000 210,006 280,000 440,000 10-39-15100 ADMIN FEE GATEWAY RDA 148,433 37,000 27,756 37,000 43,000 10-39-15200 ADMIN FEE JORDAN NARROWS EDA 400,646 210,000 157,500 210,000 300,000
10-39-_____ TOTAL CONTRIBUTIONS AND TRANSFERS 855,133 688,651 395,262 527,000 1,432,036 TOTAL GENERAL FUND REVENUES $ 10,330,366 $ 9,843,800 $ 7,856,232 $ 10,222,066 $ 10,432,910 - - - - -
Printed: 4/3/2020 8:14 PM Page 3 City Council Meeting - April 8, 2020 GENERAL FUND EXPENDITURES
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ 10-411-_____ CITY COUNCIL 61,938 85,700 62,569 78,800 78,700 10-413-_____ MAYOR 57,846 36,300 22,717 30,300 36,300 10-414-_____ ADMINISTRATION 717,298 1,103,000 707,284 943,000 1,152,300 10-415-_____ LEGAL 178,635 182,500 108,827 145,100 169,700 10-416-_____ FACILITIES 554,839 574,900 401,093 534,800 575,400 10-418-_____ PLANNING 280,804 297,600 201,848 273,800 311,000 10-419-_____ RISK MANAGEMENT 100,341 103,000 103,609 102,700 110,000 10-421-_____ COURT 255,059 288,600 183,833 245,200 273,300 10-422-_____ FIRE DEPARTMENT 1,747,734 1,779,000 1,219,669 1,588,411 1,981,500 10-423-_____ LAW ENFORCEMENT 1,829,916 2,017,000 1,934,229 2,013,300 2,149,100 10-424-_____ BUILDING 261,426 279,350 158,430 211,300 272,030 10-425-_____ ANIMAL CONTROL / CODE ENFORCEMENT 144,355 191,050 125,846 167,700 194,300 10-441-_____ STREETS 650,226 648,600 438,285 584,400 727,930 10-442-_____ SANITATION 571,455 600,000 401,056 614,234 656,000 10-445-_____ ENGINEERING 638,883 638,900 409,181 545,600 638,850 10-451-_____ PARKS & RECREATION 687,612 899,800 514,059 685,100 986,000 10-456-_____ RECREATION & CULTURE 36,370 40,500 28,099 31,600 42,500 10-459-_____ CEMETERY 1,157 - - - - 10-901-_____ TRANSFERS, LOANS & RESERVES 1,078,000 78,000 78,000 1,448,727 78,000
10 TOTAL GENERAL FUND EXPENDITURES $ 9,853,895 $ 9,843,800 $ 7,098,635 $ 10,244,072 $ 10,432,910 - - - - - SURPLUS/(DEFICIT) $ 476,472 $ - $ 757,597 $ (22,006) $ 0
Beginning Fund Balance 1,128,145 1,604,616 1,604,616 1,604,616 $ 1,975,343 Add'l Reserves/(Appropriation of Fund Balance) 476,472 - 757,597 370,727 (649,036) Ending Fund Balance 1,604,616 1,604,616 2,362,213 1,975,343 $ 1,326,307
1,639,051 GENERAL FUND Cash Balance Percentage: State law limit between 5% to 25% 19.28% 12.71%
Other Funds: CLASS C ROADS OLD WEST DAYS BLUFFDALE ARTS ADVISORY BOARD MISS BLUFFDALE PAGEANT RODEO FUND ARENA COMMITTEE PORTER ROCKWELL CDA EASTERN BLUFFDALE EDA GATEWAY RDA JORDAN NARROWS EDA SPECIAL IMPROVEMENT DISTRICT FUND GATEWAY (SID) PARK IMPACT FEES PUBLIC SAFETY IMPACT FEES ROADS & BRIDGES IMPACT FEES STORM DRAIN IMPACT FEES CAPITAL PROJECTS WATER OPERATIONS FUND WATER IMPACT FEES LOCAL BUILDING AUTHORITY
Printed: 4/3/2020 8:14 PM Page 4 City Council Meeting - April 8, 2020 CITY COUNCIL
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ
10-411-12000 PART TIME SALARIES AND WAGES 43,100 52,800 42,025 52,800 43,200 10-411-13000 EMPLOYEE BENEFITS 4,196 5,000 4,705 5,000 5,000 10-411-21000 BOOKS, SUB., & MEMBERSHIPS 1,854 3,000 2,135 2,800 3,000 10-411-23000 EDUCATION, TRAINING & TRAVEL - 5,000 180 200 5,000 10-411-24000 OFFICE SUPPLIES 1,325 2,400 4,139 5,500 5,000 10-411-31000 PROFESSIONAL & TECHNICAL 10,532 15,000 8,226 11,000 15,000 10-411-32000 YOUTH COUNCIL - - - - - 10-411-61000 MISCELLANEOUS 932 2,500 1,159 1,500 2,500
10-411-_____ TOTAL EXPENDITURES $ 61,938 $ 85,700 $ 62,569 $ 78,800 $ 78,700 - - - - -
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21 10-411-12000 City Council Salary/month x5 Members 600 10-411-12000 Planning Commission Salary/month x6 Members 100 10-411-24000 Full year of meals for City Council meetings. 5,000
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 5 City Council Meeting - April 8, 2020 MAYOR
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ
10-413-12000 PART TIME SALARIES AND WAGES 38,000 18,000 13,500 18,000 18,000 10-413-13000 EMPLOYEE BENEFITS 9,229 5,300 3,451 4,600 5,300 10-413-21000 BOOKS, SUB., & MEMBERSHIPS 1,854 2,000 2,000 2,700 2,000 10-413-23000 EDUCATION, TRAINING & TRAVEL 1,930 3,000 532 700 3,000 10-413-24000 OFFICE SUPPLIES 420 500 7 - 500 10-413-28000 TELEPHONE 780 1,000 520 700 1,000 10-413-31000 PROFESSIONAL & TECHNICAL 580 1,000 - - 1,000 10-413-61000 MISCELLANEOUS 5,053 5,500 2,707 3,600 5,500
10-413-_____ TOTAL EXPENDITURES $ 57,846 $ 36,300 $ 22,717 $ 30,300 $ 36,300 - - - - -
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21 10-413-12000 Mayor's Salary/month 1,500
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 6 City Council Meeting - April 8, 2020 ADMINISTRATION
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ
10-414-11000 SALARIES AND WAGES 294,851 525,200 334,880 446,500 575,000 10-414-13000 EMPLOYEE BENEFITS 129,725 207,500 128,309 171,100 217,000 10-414-13100 MEDICARE BENEFITS 2,688 - - - - 10-414-21000 BOOKS, SUB., & MEMBERSHIPS 3,896 4,000 3,856 5,100 4,000 10-414-22000 PUBLIC NOTICES 12,785 15,000 11,390 15,200 15,000 10-414-23000 EDUCATION, TRAINING & TRAVEL 6,186 8,000 4,413 5,900 8,000 10-414-24000 OFFICE SUPPLIES 27,537 54,200 14,436 19,200 54,200 10-414-28000 TELEPHONE 1,295 2,500 715 1,000 2,500 10-414-31000 PROFESSIONAL & TECHNICAL 129,335 120,000 106,679 142,200 120,000 10-414-32000 HISTORICAL PRESERV. COMMITTEE - 1,000 300 400 1,000 10-414-33000 EMERGENCY PREPARATION - 13,600 - - 8,600 10-414-34000 CERT - 7,000 - - 7,000 10-414-XXXXX COMMUNICATION - - - - 20,000 10-414-61000 MISCELLANEOUS 108,874 120,000 79,806 106,400 120,000 10-414-62000 PRIMARY AND GENERAL ELECTION 126 25,000 22,501 30,000 - 10-414-74000 EQUIPMENT - - - - -
10-414-_____ TOTAL EXPENDITURES $ 717,298 $ 1,103,000 $ 707,284 $ 943,000 $ 1,152,300 - - - - -
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21 10-414-XXXXX Communication - Newsletter 20,000
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 7 City Council Meeting - April 8, 2020 LEGAL
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ
10-415-11000 SALARIES AND WAGES 76,479 73,200 53,878 71,800 71,000 10-415-13000 EMPLOYEE BENEFITS 34,238 33,600 23,785 31,700 33,000 10-415-21000 BOOKS, SUB., & MEMBERSHIPS 4,975 5,500 3,142 4,200 5,500 10-415-23000 EDUCATION, TRAINING & TRAVEL 2,088 5,000 364 500 5,000 10-415-24000 OFFICE SUPPLIES 2,328 3,000 44 100 3,000 10-415-28000 TELEPHONE 715 1,200 195 300 1,200 10-415-31000 PROFESSIONAL & TECHNICAL 57,576 60,000 27,402 36,500 50,000 10-415-61000 MISCELLANEOUS 238 1,000 17 - 1,000
10-415-_____ TOTAL EXPENDITURES $ 178,635 $ 182,500 $ 108,827 $ 145,100 $ 169,700 - - - - -
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21 10-415-31000 Contract Prosecutor 50,000
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 8 City Council Meeting - April 8, 2020 FACILITIES
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ
10-416-25000 SUPPLIES & MAINTENANCE 5,318 10,000 2,741 3,700 10,000 10-416-26100 BUILDING & GROUNDS MAINT. 42,600 40,000 27,337 36,400 40,000 10-416-27100 UTILITIES 38,285 40,000 21,925 29,200 40,000 10-416-27200 UTILITIES-CITY HALL 24,096 30,000 15,949 21,300 30,000 10-416-27300 UTILITIES-FIRE NO.2 20,327 25,000 14,599 19,500 25,000 10-416-28000 TELEPHONE 20,513 20,000 14,029 18,700 20,000 10-416-31000 PROFESSIONAL & TECHNICAL - 5,000 1,510 2,000 5,000 10-416-61000 MISCELLANEOUS - 500 - - 500 10-416-99000 LEASE PAYMENT TO LBA 403,700 404,400 303,003 404,000 404,900
10-416-_____ TOTAL EXPENDITURES $ 554,839 $ 574,900 $ 401,093 $ 534,800 $ 575,400 - - - - -
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21
COMMENTS: FY2021 Facilities costs will increase to reflect new Public Works building.
Printed: 4/3/2020 8:14 PM Page 9 City Council Meeting - April 8, 2020 PLANNING
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ
10-418-11000 SALARIES AND WAGES 170,004 171,500 125,889 167,900 181,000 10-418-13000 EMPLOYEE BENEFITS 90,586 91,850 61,472 82,000 95,000 10-418-21000 BOOKS, SUB., & MEMBERSHIPS 2,492 5,500 3,591 4,800 6,000 10-418-22000 PUBLIC NOTICES 1,474 3,000 1,899 2,500 3,000 10-418-23000 EDUCATION, TRAINING & TRAVEL 4,745 7,250 2,559 3,400 7,500 10-418-24000 OFFICE SUPPLIES 1,219 4,000 1,695 2,300 4,000 10-418-28000 TELEPHONE 715 1,500 520 700 1,500 10-418-31000 PROFESSIONAL & TECHNICAL 8,569 10,000 4,104 10,000 10,000 10-418-61000 MISCELLANEOUS 1,000 3,000 119 200 3,000
10-418-_____ TOTAL EXPENDITURES $ 280,804 $ 297,600 $ 201,848 $ 273,800 $ 311,000 - - - - -
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21 10-418-21000 AICP membership increased annual membership costs for Sr. Planner. 500 10-418-23000 Increase in costs for Education, Training & Travel, due to CPI 250
COMMENTS:
Note: Additional Economic Development expenses are incorporated in the EDA.
Printed: 4/3/2020 8:14 PM Page 10 City Council Meeting - April 8, 2020 RISK MANAGEMENT
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ
10-419-31500 EMPLOYEE DRUG TESTING 2,670 3,000 1,990 2,700 3,000 10-419-51000 INSURANCE - GEN LIAB &PROPERTY 97,671 100,000 101,619 100,000 107,000
10-419-_____ TOTAL EXPENDITURES $ 100,341 $ 103,000 $ 103,609 $ 102,700 $ 110,000 - - - - -
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 11 City Council Meeting - April 8, 2020 COURT
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ
10-421-11000 SALARIES AND WAGES 87,517 99,100 68,299 91,100 99,000 10-421-13000 EMPLOYEE BENEFITS 30,071 40,000 27,524 36,700 45,000 10-421-21000 BOOKS, SUB., & MEMBERSHIPS 74 1,000 51 100 1,000 10-421-23000 EDUCATION, TRAINING & TRAVEL 1,681 2,000 1,993 2,700 2,000 10-421-24000 OFFICE SUPPLIES 3,714 3,700 854 1,100 2,500 10-421-25000 SUPPLIES & MAINTENANCE 1,990 2,500 80 100 2,500 10-421-26000 STATE SURCHARGES 109,607 120,000 71,766 95,700 100,000 10-421-31000 PROFESSIONAL & TECHNICAL 18,881 17,000 13,147 17,500 18,000 10-421-61000 MISCELLANEOUS 1,023 1,300 119 200 1,300 10-421-74000 EQUIPMENT 500 2,000 - - 2,000
10-421-_____ TOTAL EXPENDITURES $ 255,059 $ 288,600 $ 183,833 $ 245,200 $ 273,300 - - - - -
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21 10-421-31000 Increase Bailiff Services 25% for each year for anticipated growth. 1,000
COMMENTS:
Increase security glass safety - Capital Project - cost and timing TBD
Printed: 4/3/2020 8:14 PM Page 12 City Council Meeting - April 8, 2020 FIRE DEPARTMENT
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ
10-422-11000 SALARIES AND WAGES 88,693 86,000 65,931 82,000 93,000 10-422-12000 PART TIME SALARIES AND WAGES 963,217 1,026,000 742,039 989,400 1,106,000 10-422-13000 EMPLOYEE BENEFITS 108,847 156,000 124,364 165,800 179,000 10-422-21000 BOOKS, SUB., & MEMBERSHIPS 2,473 3,000 1,640 2,200 3,000 10-422-23000 EDUCATION, TRAINING & TRAVEL 8,900 13,000 4,378 5,800 13,000 10-422-24000 OFFICE SUPPLIES 1,989 3,000 674 900 3,500 10-422-25000 SUPPLIES & MAINTENANCE 47,064 62,500 34,426 45,900 73,500 10-422-27000 SHOP CHARGES 58,505 63,000 50,396 67,200 78,000 10-422-28000 TELEPHONE 6,710 6,500 5,823 7,800 7,500 10-422-30000 VECC 12,996 18,000 6,633 8,800 12,000 10-422-31000 PROFESSIONAL & TECHNICAL 356,066 250,000 95,511 95,511 225,000 10-422-32000 CERT 6,058 - 2,084 2,800 - 10-422-33000 EMERGENCY PREPERATION 5,102 - 4,050 5,400 - 10-422-48100 PERSONAL PROTECTIVE EQUIPMENT 78,341 65,000 70,387 93,800 100,000 10-422-61000 MISCELLANEOUS 156 2,000 - - 2,000 10-422-74000 EQUIPMENT 2,618 25,000 11,336 15,100 86,000
10-422-_____ TOTAL EXPENDITURES $ 1,747,734 $ 1,779,000 $ 1,219,669 $ 1,588,411 $ 1,981,500 10-420-_____ - - - - -
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21 10-422-74000 Equipment - SCBA w/ Bottles (higher presuure tank) 32,000 10-422-74000 X Series Monitor / AED 39,000
See Capital Projects New Truck for Fire Chief (current is a 2013 w/ 75K miles) 40,000 Station 91 New Fire Engine (Grant Money) 560,000
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 13 City Council Meeting - April 8, 2020 LAW ENFORCEMENT
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ
10-423-24000 OFFICE SUPPLIES 2,910 3,000 4,912 6,500 12,000 10-423-25000 SUPPLIES & MAINTENANCE 3,144 3,500 3,311 4,400 5,000 10-423-27000 SHOP CHARGES 94,041 95,000 69,404 92,500 95,000 10-423-28000 TELEPHONE 7,080 6,000 4,481 6,000 6,500 10-423-29000 D.A.R.E. PROGRAM 659 2,500 2,312 3,100 4,000 10-423-31400 PROFESSIONAL SERVICES 1,564,409 1,700,000 1,699,178 1,700,000 1,826,600 10-423-74000 EQUIPMENT 157,673 207,000 150,631 200,800 200,000
10-423-_____ TOTAL EXPENDITURES $ 1,829,916 $ 2,017,000 $ 1,934,229 $ 2,013,300 $ 2,149,100 - - - - -
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21 10-423-24000 Increased number of officers - additional office supplies. 2,000 10-423-25000 Increased number of officers - additional supplies & maintenance. 1,500 10-423-28000 Add one officer FY21 - additional hotspot. 500 10-423-29000 Increase in number of schools 1,500 10-423-31400 SSPD Law Enforcement Contract Price (increase based on estimated inflation rate) 10-423-31400 Add School Resource Officer 75,600 10-423-74000 Purchase new police vehicles x4 Dodge Trucks (offset with future surplus sales) 180,000
COMMENTS: FY2020-Full year of additional officer added mid-year (January 2019); pay and benefits step increase for every officer; increase in dispatch fees. FY2021-Add a school Resource Officer for Jr & HS.
Printed: 4/3/2020 8:14 PM Page 14 City Council Meeting - April 8, 2020 BUILDING
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ
10-424-11000 SALARIES AND WAGES 63,483 100,500 58,678 78,200 157,000 10-424-13000 EMPLOYEE BENEFITS 29,419 47,400 23,945 31,900 60,000 10-424-21000 BOOKS, SUB., & MEMBERSHIPS 551 750 - - 750 10-424-23000 EDUCATION, TRAINING & TRAVEL 196 2,000 503 700 2,500 10-424-24000 OFFICE SUPPLIES 3,048 6,200 805 1,100 4,000 10-424-27000 SHOP CHARGES 478 2,000 805 1,100 2,000 10-424-28000 TELEPHONE - 500 - - 780 10-424-31000 PROFESSIONAL & TECHNICAL 124,867 80,000 69,970 93,300 35,000 10-424-61000 MISCELLANEOUS 39,384 40,000 3,725 5,000 10,000 10-424-74000 EQUIPMENT - - - - -
10-424-_____ TOTAL EXPENDITURES $ 261,426 $ 279,350 $ 158,430 $ 211,300 $ 272,030 - - - - -
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21 10-424-11000 Full Year Chief Building Official (in-house, w/plans examination) - moved from contract mid-year FY2020 10-424-31000 Permitting Software Annual Cost 10,000
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 15 City Council Meeting - April 8, 2020 ANIMAL CONTROL / CODE ENFORCEMENT
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ
10-425-11000 SALARIES AND WAGES 32,506 38,000 23,619 31,500 35,000 10-425-13000 EMPLOYEE BENEFITS 9,660 17,000 6,901 9,200 11,000 10-425-21000 BOOKS, SUB., & MEMBERSHIPS 75 300 - - 300 10-425-23000 EDUCATION, TRAINING & TRAVEL 656 1,000 - - 1,000 10-425-24000 OFFICE SUPPLIES 163 500 100 100 500 10-425-25000 SUPPLIES & MAINTENANCE - 1,000 777 1,000 1,000 10-425-27000 SHOP CHARGES 1,653 2,000 1,259 1,700 2,000 10-425-28000 TELEPHONE 624 1,000 391 500 1,000 10-425-31000 PROFESSIONAL & TECHNICAL 99,018 130,000 92,800 123,700 142,000 10-425-61000 MISCELLANEOUS - 250 - - 500
10-425-_____ TOTAL EXPENDITURES $ 144,355 $ 191,050 $ 125,846 $ 167,700 $ 194,300 - - - - -
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21 10-425-31000 Professional & Technical - Salt Lake County Animal Services and Urban Wildlife Assistance Program 142,000 Note: increase @ 2yr will be based on re-assessed population
COMMENTS: Will need to replace truck at some point in the next couple of years, probably, as it ages.
Printed: 4/3/2020 8:14 PM Page 16 City Council Meeting - April 8, 2020 STREETS
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ
10-441-11000 SALARIES AND WAGES 216,582 235,000 170,911 227,900 261,000 10-441-12000 TEMPORARY EMPLOYEES 5,641 26,000 20,909 27,900 30,000 10-441-13000 EMPLOYEE BENEFITS 98,788 112,300 72,186 96,200 134,000 10-441-21000 BOOKS, SUB., & MEMBERSHIPS 848 2,000 - - 2,000 10-441-22000 PUBLIC NOTICES - 300 - - 300 10-441-23000 EDUCATION, TRAINING & TRAVEL 3,720 8,000 3,529 4,700 8,000 10-441-24000 OFFICE SUPPLIES 264 2,000 693 900 2,000 10-441-25000 SUPPLIES & MAINTENANCE 5,857 10,000 6,129 8,200 10,000 10-441-27000 SHOP CHARGES 46,197 60,000 49,760 66,300 75,000 10-441-28000 TELEPHONE 1,175 2,500 1,251 1,700 2,630 10-441-29000 STREET LIGHTING 94,012 85,000 48,891 65,200 85,000 10-441-31000 PROFESSIONAL & TECHNICAL 75,935 10,000 2,138 2,900 22,500 10-441-41000 ROAD MAINTENANCE 91,339 80,000 50,875 67,800 80,000 10-441-48100 PERSONAL PROTECTIVE EQUIPMENT 4,326 5,500 2,693 3,600 5,500 10-441-61000 MISCELLANEOUS 2,919 5,000 6,620 8,800 5,000 10-441-74000 EQUIPMENT 2,625 5,000 1,701 2,300 5,000
10-441-_____ TOTAL EXPENDITURES $ 650,226 $ 648,600 $ 438,285 $ 584,400 $ 727,930 - - - - -
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21 10-441-11000 Add 1 Streets Worker (Spring 2021) 10,000 10-441-12000 Add 2 Seasonal Streets Workers 30,000 10-441-27000 Shop Charges - additional repairs for dump truck #1119 15,000 10-441-28000 Telephone - increase for new employee 130 10-441-31000 Stormwater Outfall Testing (ongoing) 12,500
See Capital Projects Utility Truck - service truck for new employee 35,000 Utility Truck 550 - service truck for brine system and to replace streets truck #550 (to surplus) 63,000 Brine System - for snow removal 60,000
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 17 City Council Meeting - April 8, 2020 SANITATION
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ
10-442-31000 PROFESSIONAL & TECHNICAL 571,455 600,000 401,056 614,234 656,000
10-442-_____ TOTAL EXPENDITURES $ 571,455 $ 600,000 $ 401,056 $ 614,234 $ 656,000 - - - - -
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21 Waste Management Contract - Extended Green Waste
COMMENTS: CPI Rate Adjustment 3.20%
Printed: 4/3/2020 8:14 PM Page 18 City Council Meeting - April 8, 2020 ENGINEERING
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ
10-445-11000 SALARIES AND WAGES 393,710 362,400 258,942 345,300 378,000 10-445-13000 EMPLOYEE BENEFITS 133,861 140,450 96,041 128,100 146,000 10-445-21000 BOOKS, SUB., & MEMBERSHIPS 9,732 11,500 12,028 16,000 16,500 10-445-23000 EDUCATION, TRAINING & TRAVEL 8,973 12,000 6,151 8,200 12,000 10-445-23200 PERSONAL PROTECTIVE EQUIPMENT 432 650 231 300 650 10-445-24000 OFFICE SUPPLIES 8,421 15,000 1,492 2,000 10,000 10-445-25000 SUPPLIES & MAINTENANCE 740 3,200 2,171 2,900 2,000 10-445-27000 SHOP CHARGES 7,044 7,200 3,290 4,400 7,200 10-445-28000 TELEPHONE 4,863 5,000 3,245 4,300 5,000 10-445-31000 PROFESSIONAL & TECHNICAL 45,809 40,000 16,197 21,600 30,000 10-445-32000 DEVELOPMENT INSPECTIONS 25,060 40,000 8,790 11,700 30,000 10-445-61000 MISCELLANEOUS 238 1,500 603 800 1,500 10-445-74000 EQUIPMENT - - - - -
10-445-_____ TOTAL EXPENDITURES $ 638,883 $ 638,900 $ 409,181 $ 545,600 $ 638,850 - - - - -
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21 10-445-21000 DLT price increase, increased Bluebeam seats 5,000 10-445-24000 Drone photogrammetry software. 500 10-445-24000 Note: Includes computer replacements - rotation between engineers - each year.
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 19 City Council Meeting - April 8, 2020 PARKS & RECREATION
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ
10-451-11000 SALARIES AND WAGES 239,015 358,000 225,471 300,600 408,000 10-451-12000 PART TIME SALARIES & WAGES 74,151 82,000 24,909 33,200 85,000 10-451-12100 TEMPORARY EMPLOYEES - - 2,774 3,700 - 10-451-13000 EMPLOYEE BENEFITS 114,390 167,300 81,885 109,200 189,000 10-451-21000 BOOKS, SUB., & MEMBERSHIPS 4,745 8,000 5,121 6,800 10,000 10-451-23000 EDUCATION, TRAINING & TRAVEL 5,900 8,000 9,066 12,100 12,000 10-451-24000 OFFICE SUPPLIES 3,165 4,000 705 900 8,500 10-451-25000 SUPPLIES & MAINTENANCE 1,847 7,000 4,537 6,000 7,000 10-451-26100 BUILDINGS & GROUNDS MAINT. 118,796 100,000 78,630 104,800 100,000 10-451-27000 SHOP CHARGES 34,627 35,000 16,567 22,100 35,000 10-451-28000 TELEPHONE 2,050 4,000 1,605 2,100 4,000 10-451-31000 PROFESSIONAL & TECHNICAL 80,119 101,000 57,692 76,900 105,000 10-451-48100 PERSONAL PROTECTIVE EQUIPMENT 4,667 6,500 3,623 4,800 6,500 10-451-61000 MISCELLANEOUS 1,225 1,000 100 100 1,000 10-451-74000 EQUIPMENT 2,914 18,000 1,374 1,800 15,000
10-451-_____ TOTAL EXPENDITURES $ 687,612 $ 899,800 $ 514,059 $ 685,100 $ 986,000 - - - - -
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21 10-451-11000 Add 1 Parks Worker (Spring FY2021) 9,000 10-451-24000 Park Reservation Software ($7500 upfront, $4500/yr after) 4,500 See Capital Projects Service Truck for Parks Superintendent (Replace Surplus Parks Truck) 35,000
COMMENTS: Look at replacing trees and possible cemetery expansion once public works is relocated.
Printed: 4/3/2020 8:14 PM Page 20 City Council Meeting - April 8, 2020 RECREATION & CULTURE
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ
10-456-64000 OTHER RECREATION EVENTS 8,870 10,000 3,077 4,100 10,000 10-456-65000 FLOAT 7,500 10,500 5,022 7,500 12,500 10-456-66000 SENIOR CENTER FEE 20,000 20,000 20,000 20,000 20,000
10-456-_____ TOTAL EXPENDITURES $ 36,370 $ 40,500 $ 28,099 $ 31,600 $ 42,500 - - - - -
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21 10-456-65000 Float - current market estimate for an original design and build.
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 21 City Council Meeting - April 8, 2020 TRANSFERS, LOANS & RESERVES
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ
10-901-10000 CONTRIBUTION CAPITAL PROJ FUND 1,000,000 - - 1,000,000 - 10-901-16000 CONTRIBUTION TO OLD WEST DAYS 40,000 40,000 40,000 40,000 40,000 10-901-17000 CONTRIBUTION TO BAAB 15,000 15,000 15,000 15,000 15,000 10-901-18000 CONTRIBUTION TO MISS BLUFFDALE 7,500 7,500 7,500 7,500 7,500 10-901-19000 CONTRIBUTION TO RODEO 15,500 15,500 15,500 15,500 15,500 10-901-21000 CONTRIBUTION TO ARENA USE - - - - - 10-901-15000 INCREASE IN RESERVED FUND BAL - - - 370,727 -
10-901-_____ TOTAL EXPENDITURES $ 1,078,000 $ 78,000 $ 78,000 $ 1,448,727 $ 78,000 - - - - -
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 22 City Council Meeting - April 8, 2020 CLASS C ROADS
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ REVENUES 11-30-11000 CLASS C ROAD REVENUE - 200,000 - - - 11-30-11050 MASS TRANSIT TAX - - 148,944 223,416 225,000 11-30-11100 INTEREST INCOME 15,271 10,000 17,789 8,000 10,000 11-33-51000 CLASS "C" ROAD FUND ALLOTMENT 580,735 500,000 385,179 525,000 500,000 11-39-31000 APPROP OF REST CLASS C FUNDS - - - - -
11 TOTAL REVENUES $ 596,006 $ 710,000 $ 551,912 $ 756,416 $ 735,000 - - - - - EXPENDITURES 11-402-42000 SLURRY SEAL 50,000 - - - - 11-402-43000 ROAD MAINTENANCE AND STREET REPAIR - 455,000 329,581 455,000 600,000 11-402-44000 CRACK SEAL 216,250 - - - - 11-402-45000 SPOT FIXES 50,000 - - - - 11-402-48000 14400 SOUTH 510,597 100,000 84,000 100,000 - 11-402-54000 PUBLIC INFRASTRUCTURE REPAIRS/MAINT. - 100,000 43,078 100,000 100,000 11-900-10000 INCREASE IN FUND BALANCE - 55,000 - 101,416 35,000
11 TOTAL EXPENDITURES $ 826,847 $ 710,000 $ 456,659 $ 756,416 $ 735,000 - - - - - SURPLUS/(DEFICIT) $ (230,841) $ - $ 95,253 $ - $ -
Beginning Fund Balance 749,552 518,711 518,711 518,711 $ 620,127 Add'l Reserves/(Appropriation of Fund Balance) (230,841) - 95,253 101,416 35,000 Ending Fund Balance 518,711 518,711 613,964 620,127 $ 655,127
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21 11-402-43000 Road Maintenance - Slurry Seal/Crack Seal/Spot Fixes 450,000
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 23 City Council Meeting - April 8, 2020 OLD WEST DAYS
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ REVENUES 13-36-10000 SPONSORS 31,431 20,000 15,150 20,000 20,000 13-36-11000 TOURNAMENTS 1,940 1,500 835 835 1,500 13-36-12000 RACE 1,502 1,500 1,838 1,838 1,500 13-36-13000 BUCKAROO 675 400 875 875 400 13-36-14000 ATV RODEO 265 200 300 300 200 13-36-15000 VENDORS 2,825 800 545 545 800 13-36-16000 CONTESTS 60 100 30 30 100 13-36-17000 ATTRACTIONS 8,777 7,000 10,342 10,342 7,000 13-36-18000 TRADING POST 3,925 4,000 3,875 3,875 4,000 13-36-19000 CONCESSIONS 7,013 6,000 4,834 4,834 6,000 13-36-21000 SENIOR DINNER 842 500 705 705 500 13-36-61000 MISCELLANEOUS 149 - (115) - - 13-39-10000 CONTRIBUTION FROM GENERAL FUND 40,000 40,000 40,000 40,000 40,000 13-39-12000 USE OF FUND BALANCE - 39,500 - - 39,000
13 TOTAL REVENUES $ 99,404 $ 121,500 $ 79,214 $ 84,179 $ 121,000 - - - - - EXPENDITURES 13-400-31000 PROFESSIONAL & TECHNICAL - 3,500 3,500 3,500 - 13-400-41000 ADVERTISING 17,782 15,000 4,738 7,000 15,000 13-400-41100 ATTRACTIONS 27,123 33,000 24,863 24,863 34,500 13-400-41200 TRADING POST 560 3,000 2,162 2,162 3,000 13-400-41300 AWARDS & APPRECIATION 6,933 8,000 4,410 4,410 8,000 13-400-41400 CONCESSIONS 5,441 7,000 3,275 3,275 7,000 13-400-41500 GAME SHOWS & CONTESTS 2,305 2,000 1,111 1,111 2,000 13-400-41600 YOUTH NIGHT 68 300 50 50 300 13-400-41700 RENTALS 6,232 7,500 9,472 9,472 9,000 13-400-41800 SHOWS 1,068 500 1,630 1,630 500 13-400-41900 FAMILY NIGHT - 500 101 101 500 13-400-42000 RACE 939 1,500 1,231 1,231 1,500 13-400-43000 BUCKAROO 894 800 532 532 800 13-400-44000 ATV RODEO 346 400 - - 400 13-400-45000 CONCERT & ENTERTAINMENT 34,593 30,000 14,663 14,663 30,000 13-400-46000 PARADE 902 1,000 73 73 1,000 13-400-48000 TOURNAMENTS 290 500 77 77 500 13-400-49000 SENIOR DINNER 796 1,000 659 659 1,000 13-400-61000 MISCELLANEOUS 6,118 3,000 6,133 6,133 3,000 13-600-10000 BUILDINGS 576 1,000 394 394 1,000 13-600-11000 GAME BOOTHS 1,931 2,000 2,068 2,068 2,000 13-900-10000 INCREASE IN FUND BALANCE - - - 775 -
13 TOTAL EXPENDITURES $ 114,898 $ 121,500 $ 81,143 $ 84,179 $ 121,000 - - - - - SURPLUS/(DEFICIT) $ (15,494) $ - $ (1,929) $ - $ -
Beginning Fund Balance 96,736 81,242 81,242 81,242 $ 82,017 Add'l Reserves/(Appropriation of Fund Balance) (15,494) - (1,929) 775 (39,000) Ending Fund Balance 81,242 81,242 79,314 82,017 $ 43,017
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21 Re-allocate $1,500 from Attractions to Rentals for rental price increases 13-400-45000 Increase Concert cost for Old West Day's 10-Year Celebration FY2021 20,000 13-400-41100 Add 1/2 sound system upgrade 3,000
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 24 City Council Meeting - April 8, 2020 BLUFFDALE ARTS ADVISORY BOARD
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ REVENUES 14-35-10000 ZAP TAX 9,000 9,000 - - 9,000 14-36-10000 TICKET SALES 15,705 12,700 19,223 27,000 12,700 14-36-11000 PHOTO SALES 244 200 604 2,000 200 14-36-12000 CONCESSION SALES 1,940 1,200 1,980 4,000 1,200 14-36-13000 T-SHIRT / FLOWER SALES 966 700 72 1,000 700 14-36-14000 SPONSORS - 1,000 - 1,000 1,000 14-36-31000 RENTALS 660 400 6,908 10,000 400 14-36-61000 MISCELLANEOUS 3,557 400 3,000 5,000 400 14-39-10000 CONTRIBUTION FROM GENERAL FUND 15,000 15,000 15,000 15,000 15,000 14-39-12000 USE OF FUND BALANCE - 6,200 - - 200
14 TOTAL REVENUES $ 47,072 $ 46,800 $ 46,788 $ 65,000 $ 40,800 - - - - - EXPENDITURES 14-400-10000 ADVERTISING 5,125 5,400 5,324 8,000 5,400 14-400-11000 PHOTO BOOTH 17 - 673 2,000 - 14-400-12000 PROPS & SET 1,270 - - 1,000 4,700 14-400-13000 COSTUMES, PROPS & SET 9,708 8,700 12,151 17,000 4,000 14-400-14000 FACILITIES 7,375 7,200 9,648 14,000 7,200 14-400-15000 MUSIC & SCRIPT 10,040 10,700 8,563 12,000 10,700 14-400-16000 SHIRTS 870 1,000 595 2,000 1,000 14-400-17000 BATTLE OF THE BANDS - 1,800 - 1,000 1,800 14-400-18000 CONCERTS - 400 61 1,000 400 14-400-20000 CONCESSIONS 767 1,100 1,093 2,000 1,100 14-400-31000 PROFESSIONAL & TECHNICAL - 3,000 97 1,000 3,000 14-400-61000 MISCELLANEOUS 13,658 7,500 7,422 2,000 1,500 14-900-10000 INCREASE IN FUND BALANCE - - - - -
14 TOTAL EXPENDITURES $ 48,831 $ 46,800 $ 45,626 $ 63,000 $ 40,800 - - - - - SURPLUS/(DEFICIT) $ (1,759) $ - $ 1,162 $ 2,000 $ -
Beginning Fund Balance 13,886 12,128 12,128 12,128 $ 12,128 Add'l Reserves/(Appropriation of Fund Balance) (1,759) - 1,162 - (200) Ending Fund Balance 12,128 12,128 13,290 12,128 $ 11,928
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 25 City Council Meeting - April 8, 2020 MISS BLUFFDALE PAGEANT
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ REVENUES 15-36-10000 APPLICATION FEES 930 950 855 855 950 15-36-11000 TICKET SALES 1,888 1,500 - - 1,500 15-36-12000 FUND RAISING 2,386 2,000 2,039 2,039 2,000 15-36-13000 SPONSORS 4,420 3,500 3,250 3,250 3,500 15-39-10000 CONTRIBUTION FROM GENERAL FUND 7,500 7,500 7,500 7,500 7,500 15-39-20000 APPROPRIATE FUND BALANCE - 1,000 - - 1,000
15 TOTAL REVENUES $ 17,124 $ 16,450 $ 13,644 $ 13,644 $ 16,450 - - - - - EXPENDITURES 15-400-41000 SCHOLARSHIPS 6,321 6,250 - 6,250 6,250 15-400-42000 ADVERTISING 160 1,150 15 150 1,150 15-400-43000 WORKSHOPS 513 1,140 228 500 1,140 15-400-44000 PAGEANT 4,619 4,440 731 4,000 4,440 15-400-45000 FUNDRAISING 170 1,000 - 1,000 1,000 15-400-46000 AWARDS & APPRECIATION 858 690 353 800 690 15-400-61000 MISCELLANEOUS 1,563 1,780 232 500 1,780 15-900-10000 INCREASE IN FUND BALANCE - - - 444 -
15 TOTAL EXPENDITURES $ 14,203 $ 16,450 $ 1,560 $ 13,644 $ 16,450 - - - - - SURPLUS/(DEFICIT) $ 2,921 $ - $ 12,084 $ - $ -
Beginning Fund Balance 11,908 14,830 14,830 14,830 $ 15,274 Add'l Reserves/(Appropriation of Fund Balance) 2,921 - 12,084 444.00 (1,000) Ending Fund Balance 14,830 14,830 26,914 15,274 $ 14,274
CURRENT & FUTURE REQUESTS: DESCRIPTION FY20 thru FY24 Scholarships: Queen 2,500 1st Attendant 2,000 2nd Attendant 1,750 Total 6,250
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 26 City Council Meeting - April 8, 2020 RODEO FUND
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ REVENUES 16-36-10000 TICKET SALES 12,581 10,000 19,982 19,982 20,000 16-36-12000 SPONSORS 3,200 2,500 - 2,500 2,500 16-36-14000 VENDORS 265 100 - 300 100 16-36-15000 MUTTON BUSTIN 150 150 60 150 150 16-36-16000 FEES 2,270 800 870 870 800 16-39-10000 CONTRIBUTION FROM GENERAL FUND 15,500 15,500 15,500 15,500 15,500 16-39-12000 USE OF FUND BALANCE - - - - -
16 TOTAL REVENUES $ 33,966 $ 29,050 $ 36,412 $ 39,302 $ 39,050 - - - - - EXPENDITURES 16-400-10000 ADVERTISING 3,126 4,150 3,191 4,150 4,150 16-400-12000 STOCK 11,600 14,000 11,600 12,000 12,000 16-400-13000 ENTERTAINMENT 1,200 1,500 1,750 1,500 1,500 16-400-14000 CONCESSIONS 1,171 - - - - 16-400-15000 RENTALS 985 2,000 860 2,000 2,000 16-400-16000 AWARDS 116 1,000 116 500 1,000 16-400-61000 MISCELLANEOUS 2,112 1,500 2,881 1,000 6,500 16-400-91000 RESERVES - 4,900 - 18,152 11,900
16 TOTAL EXPENDITURES $ 20,310 $ 29,050 $ 20,397 $ 39,302 $ 39,050 - - - - - SURPLUS/(DEFICIT) $ 13,656 $ - $ 16,015 $ - $ -
Beginning Fund Balance 92,758 106,414 106,414 106,414 $ 124,566 Add'l Reserves/(Appropriation of Fund Balance) 13,656 - 16,015 18,152 11,900 Ending Fund Balance 106,414 106,414 122,429 124,566 $ 136,466
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21 Re-allocate $2K from Stock to Miscellaneous 16-400-61000 Add 1/2 sound system upgrade 3,000
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 27 City Council Meeting - April 8, 2020 ARENA USE COMMITTEE
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ REVENUES
17-39-10000 CONTRIBUTION FROM GENERAL FUND - - - - -
17 TOTAL REVENUES $ - $ - $ - $ - $ ------EXPENDITURES
17-400-61000 MISCELLANEOUS - - - - -
17 TOTAL EXPENDITURES $ - $ - $ - $ - $ ------SURPLUS/(DEFICIT) $ - $ - $ - $ - $ -
Beginning Fund Balance 300 300 300 300 $ 300 Add'l Reserves/(Appropriation of Fund Balance) - - - - - Ending Fund Balance 300 300 300 300 $ 300
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21 Arena Use Committee - Fund Startup -
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 28 City Council Meeting - April 8, 2020 PORTER ROCKWELL CDA
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ REVENUES 22-36-10000 INTEREST INCOME - - - - - 22-36-11000 LOAN FROM GENERAL FUND - - - - - 22-36-12000 PROPERTY TAXES - - - - -
22 TOTAL REVENUES $ - $ - $ - $ - $ ------EXPENDITURES 22-400-31000 PROFESSIONAL & TECHNICAL - - - - -
22 TOTAL EXPENDITURES $ - $ - $ - $ - $ ------SURPLUS/(DEFICIT) $ - $ - $ - $ - $ -
Beginning Fund Balance (27,423) (27,423) (27,423) (27,423) $ (27,424) Add'l Reserves/(Appropriation of Fund Balance) - - - - - Ending Fund Balance (27,423) (27,423) (27,423) (27,423) $ (27,424)
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 29 City Council Meeting - April 8, 2020 EASTERN BLUFFDALE EDA
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ REVENUES 23-36-10000 INTEREST INCOME 98,025 - - - - 23-36-11000 LOAN FROM GENERAL FUND - - - - - 23-36-12000 PROPERTY TAXES 3,537,149 3,500,000 5,493,658 5,493,658 5,500,000 23-36-13000 GRANT 85,000 - - - - 23-39-20000 APPROPRIATE FUND BALANCE - - - - -
23 TOTAL REVENUES $ 3,720,174 $ 3,500,000 $ 5,493,658 $ 5,493,658 $ 5,500,000 - - - - - EXPENDITURES 23-400-31000 PROFESSIONAL & TECHNICAL 32,709 150,000 52,123 25,000 150,000 23-400-46000 INFRASTRUCTURE & INCENTIVES 388,498 2,165,000 13,350 500,000 2,570,000 23-400-49000 VINTAGE PARK-AFFORDABLE HOUSNG 6,947 - - - - 23-400-50000 FIRE STATION NO.2 560,691 80,000 75,599 80,000 - 23-400-52000 STORM:14600 S. PRB INLET RECON - 25,000 1,440 25,000 - 23-400-53000 14600 S. DETENTION POND - 800,000 - 800,000 - 23-400-XXXXX STORM-2700 WEST 15000 SOUTH OUTFALL - - - - 400,000 23-900-10000 GF ADMINISTRATION CHARGES 306,054 280,000 210,006 280,000 440,000 23-900-11000 INCREASE IN FUND BALANCE - - - - 1,940,000
23 TOTAL EXPENDITURES $ 1,294,900 $ 3,500,000 $ 352,518 $ 1,710,000 $ 5,500,000 - - - - - SURPLUS/(DEFICIT) $ 2,425,274 $ - $ 5,141,140 $ 3,783,658 $ -
Beginning Fund Balance 2,410,121 4,835,395 4,835,395 4,835,395 $ 8,619,053 Add'l Reserves/(Appropriation of Fund Balance) 2,425,274 - 5,141,140 3,783,658 1,940,000 Ending Fund Balance 4,835,395 4,835,395 9,976,536 8,619,053 $ 10,559,053
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21 23-400-31000 Professional & Technical - Economic Development Specialists, EDC Utah, Lawyers, Consultants, etc. 23-400-46000 14600 South Beautification/Drainage/Aesthetics/Curb,Gutter,Signage into area.
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 30 City Council Meeting - April 8, 2020 GATEWAY RDA
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ REVENUES 24-36-10000 INTEREST INCOME 7,363 - - - - 24-36-12000 PROPERTY TAXES 252,398 250,000 357,752 357,752 360,000 24-39-10000 REAPPROPRIATE FUND BALANCE - 1,200 - - -
24 TOTAL REVENUES $ 259,761 $ 251,200 $ 357,752 $ 357,752 $ 360,000 - - - - - EXPENDITURES 24-400-43000 AFFORDABLE HOUSING 48,330 51,000 50,480 46,000 46,000 24-400-44000 REDWOOD ROAD MITIGATION 40,732 11,000 10,575 60,000 7,200 24-400-46000 INFRASTRUCTURE & INCENTIVES - - - - 263,800 24-900-10000 GF ADMINISTRATIVE CHARGES 148,433 37,000 27,756 37,000 43,000 24-900-11000 INCREASE IN FUND BALANCE - - - - - 24-900-20000 CONTRIBUTION TO SID FUND 232,720 152,200 121,309 214,752 -
24 TOTAL EXPENDITURES $ 470,214 $ 251,200 $ 210,120 $ 357,752 $ 360,000 - - - - - SURPLUS/(DEFICIT) $ (210,453) $ - $ 147,632 $ - $ -
Beginning Fund Balance 210,454 0 0 0 $ 0 Add'l Reserves/(Appropriation of Fund Balance) (210,453) - 147,632 - - Ending Fund Balance 0 0 147,633 0 $ 0
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 31 City Council Meeting - April 8, 2020 JORDAN NARROWS EDA
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ REVENUES 25-36-10000 INTEREST INCOME 121,810 - - - - 25-36-12000 PROPERTY TAXES JORDAN NARROWS 2,017,233 2,100,000 2,937,628 2,937,628 3,000,000 25-39-12000 FUND BALANCE APPROPRIATION - - - - 689,000
25 TOTAL REVENUES $ 2,139,043 $ 2,100,000 $ 2,937,628 $ 2,937,628 $ 3,689,000 - - - - - EXPENDITURES 25-400-43000 AFFORDABLE HOUSING - - - - - 25-400-46000 INFRASTRUCTURE & INCENTIVES - 781,000 5,000 - 2,700,000 25-400-49000 HARMON DAY COLLECTOR - 689,000 - 689,000 689,000 25-400-52000 ZONE 1 EAST WATER PROJECTS - 420,000 1,428 420,000 - 25-900-10000 GF ADMINISTRATION CHARGES 400,646 210,000 157,500 210,000 300,000
25 TOTAL EXPENDITURES $ 400,646 $ 2,100,000 $ 163,928 $ 1,319,000 $ 3,689,000 - - - - - SURPLUS/(DEFICIT) $ 1,738,397 $ - $ 2,773,701 $ 1,618,628 $ -
Beginning Fund Balance 3,343,508 5,081,905 5,081,905 5,081,905 $ 6,700,533 Add'l Reserves/(Appropriation of Fund Balance) 1,738,397 - 2,773,701 1,618,628 (689,000) Ending Fund Balance 5,081,905 5,081,905 7,855,606 6,700,533 $ 6,011,533
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 32 City Council Meeting - April 8, 2020 SPECIAL IMPROVEMENT FUND GATEWAY (SID)
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ REVENUES 26-35-11000 SID PROPERTY TAXES - 387,000 - - 387,000 26-36-10000 INTEREST 10,991 3,000 5,741 5,741 3,000 26-39-10000 USE OF FUND BALANCE - - - - - 26-39-19000 TRANSFER FROM RDA SID 232,720 - 121,309 121,309 -
26 TOTAL REVENUES $ 243,711 $ 390,000 $ 127,050 $ 127,050 $ 390,000 - - - - - EXPENDITURES 26-402-51100 SID DEBT SERVICE INTEREST 31,433 60,000 16,039 16,039 60,000 26-402-53000 DEBT SERVICE PRINCIPAL 358,000 330,000 373,000 373,000 330,000
26 TOTAL EXPENDITURES $ 389,433 $ 390,000 $ 389,039 $ 389,039 $ 390,000 - - - - - SURPLUS/(DEFICIT) $ (145,722) $ - $ (261,989) $ (261,989) $ -
Beginning Fund Balance 407,711 261,989 261,989 261,989 $ 0 Add'l Reserves/(Appropriation of Fund Balance) (145,722) - (261,989) (261,989) - Ending Fund Balance 261,989 261,989 0 0 $ 0
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 33 City Council Meeting - April 8, 2020 PARK IMPACT FEES
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ REVENUES 40-36-10000 IMPACT FEES - PARKS 1,073,910 886,000 649,750 866,300 790,000 40-36-15000 GRANTS - 50,000 - - - 40-36-20000 INTEREST INCOME - - - - - 40-39-10000 REAPPROPRIATE FUND BALANCE - 3,459,000 - 2,048,700.00 1,849,000
40 TOTAL REVENUES $ 1,073,910 $ 4,395,000 $ 649,750 $ 2,915,000 $ 2,639,000 - - - - - EXPENDITURES 40-400-12000 PARK PURCHASES & IMPROVEMENTS 409,822 1,500,000 50,300 500,000 500,000 40-400-13000 PARK PURCHASES & IMPROV-IND - 200,000 - 200,000 200,000 40-400-14000 PARK PURCHASES & IMPROV-ACL 161,518 - - - - 40-400-18000 RODEO/ARENA IMPROVEMENTS - - - - - 40-400-19000 PARRY FARMS PARK IMPROVEMENTS 11,864 100,000 - - - 40-400-21500 PARKS BUILDING ADDITION - 250,000 2,781 25,000 250,000 40-400-24000 MAIN INDEPENDENCE PARK 2,356,764 - - - - 40-400-25000 DAY RANCH PARK 10,986 2,100,000 664,616 2,100,000 1,500,000 40-400-27000 PRB SEG 5 DETENTION POND PARK 9,610 140,000 - 140,000 40-400-28000 PARK MONUMENT SIGNS - 15,000 - - 15,000 40-400-29000 BATHROOM PLAT K - 56,000 - 56,000 - 40-400-31000 PROFESSIONAL & TECHNICAL - 22,000 - 22,000 22,000 40-400-50000 UPDATE TO IFFP - 12,000 2,381 12,000 12,000 40-400-64000 PARKS REFUND 105,676 - - - -
40 TOTAL EXPENDITURES $ 3,066,240 $ 4,395,000 $ 720,078 $ 2,915,000 $ 2,639,000 - - - - - SURPLUS/(DEFICIT) $ (1,992,330) $ - $ (70,328) $ - $ -
Beginning Fund Balance 5,921,480 3,929,150 3,929,150 3,929,150 $ 1,880,450 Add'l Reserves/(Appropriation of Fund Balance) (1,992,330) - (70,328) (2,048,700) (1,849,000) Ending Fund Balance 3,929,150 3,929,150 3,858,822 1,880,450 $ 31,450
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 34 City Council Meeting - April 8, 2020 PUBLIC SAFETY IMPACT FEES
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ REVENUES 41-36-10000 IMPACT FEES - PUBLIC SAFETY 499,630 265,000 317,250 423,000 240,000 41-36-XXXXX GRANT - - - - - 41-36-20000 INTEREST INCOME 153,938 - 132 200 - 41-39-10000 REAPPROPRIATE FUND BALANCE - - - - -
41 TOTAL REVENUES $ 653,568 $ 265,000 $ 317,382 $ 423,200 $ 240,000 - - - - - EXPENDITURES 41-400-31000 PROFESSIONAL & TECHNICAL - 500 - - 500 41-400-39000 FIRE ENGINE 541,969 - - - - 41-400-41000 DEBT SERVICE INTEREST 14,811 25,000 12,226 25,000 25,000 41-400-42000 DEBT SERVICE PRINCIPAL 122,000 125,000 129,000 125,000 125,000 41-400-50000 UPDATE TO IFFP - 12,000 2,381 12,000 12,000 41-900-10000 INCREASE IN FUND BALANCE - 102,500 - 273,000 77,500
41 TOTAL EXPENDITURES $ 678,781 $ 265,000 $ 143,607 $ 435,000 $ 240,000 - - - - - SURPLUS/(DEFICIT) $ (25,213) $ - $ 173,775 $ (11,800) $ -
Beginning Fund Balance 472,100 446,888 446,888 446,888 $ 719,888 Add'l Reserves/(Appropriation of Fund Balance) (25,213) - 173,775 273,000 77,500 Ending Fund Balance 446,888 446,888 620,662 719,888 $ 797,388
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 35 City Council Meeting - April 8, 2020 ROADS & BRIDGES IMPACT FEES
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ REVENUES 42-36-10000 IMPACT FEES - ROADS & BRIDGES 1,305,780 426,000 706,681 942,200 368,000 42-36-12000 IMPACT FEES - PRB SA 289,365 410,000 - - - 42-36-14000 1780 WEST REIMB. - - - 250,000 - 42-36-20000 INTEREST INCOME 2,105 - - - - 42-39-10000 REAPPROPRIATE FUND BALANCE - 2,242,000 - 1,749,800 2,184,000
42 TOTAL REVENUES $ 1,597,250 $ 3,078,000 $ 706,681 $ 2,942,000 $ 2,552,000 - - - - - EXPENDITURES 42-400-50000 UPDATE TO IFFP 15,000 12,000 2,381 - 12,000 42-400-52000 NOELL NELSON - 95,000 - - 95,000 42-400-54000 14400 S WIDENING & ROUNDABOUT 803,776 200,000 184,820 525,000 100,000 42-400-56000 HARMON DAY - 1,606,000 - 1,550,000 400,000 42-400-57000 PARK STRIP LANDSCAPING-DESIGN - - - 17,000 - 42-400-57500 1780 WEST COLLECTOR 523 400,000 497,831 400,000 100,000 42-400-58000 14600 SOUTH EXTENSION 197,941 605,000 9,255 10,000 650,000 42-400-64000 ROADS & BRIDGES REFUND 658,993 - - - - 42-400-84000 2200 W PAVING, CURB & GUTTER 938,198 160,000 154,456 440,000 100,000 42-400-XXXXX HARMON DAY ROUNDABOUT LANDSCAPING - - - - 95,000 42-400-XXXXX HERITAGE 76 COLLECTOR - - - - 1,000,000 42-900-10000 INCREASE IN FUND BALANCE - - - - -
42 TOTAL EXPENDITURES $ 2,614,431 $ 3,078,000 $ 848,744 $ 2,942,000 $ 2,552,000 - - - - - SURPLUS/(DEFICIT) $ (1,017,181) $ - $ (142,063) $ - $ -
Beginning Fund Balance 3,150,737 2,133,556 2,133,556 2,133,556 $ 383,756 Duplicated Rollover Costs 700,000 Add'l Reserves/(Appropriation of Fund Balance) (1,017,181) - (142,063) (1,749,800) (2,184,000) Ending Fund Balance 2,133,556 2,133,556 1,991,493 383,756 $ (1,100,244)
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21 42-400-58000 14600 South Bike Lanes Only 100,000 42-400-58000 14600 South 1690 West to Springview Farms 50,000 42-400-58000 14600 S Storm Drain East of Noell Nelson Drive 500,000
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 36 City Council Meeting - April 8, 2020 STORM DRAIN IMPACT FEES
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ REVENUES 44-36-10000 IMPACT FEES - STORM DRAIN 156,410 116,000 46,383 61,800 105,000 44-36-20000 INTEREST INCOME 71,642 - - - - 44-39-10000 REAPPROPRIATE FUND BALANCE - - - 120,500 -
44 TOTAL REVENUES $ 228,052 $ 116,000 $ 46,383 $ 182,300 $ 105,000 - - - - - EXPENDITURES 44-400-50000 REFUND INDEPENDENCE 11,309 50,000 46,528 50,000 - 44-400-55000 UPDATE TO IFFP - 12,000 1,393 12,000 12,000 44-400-56000 14600 SOUTH PROJECT - 21,000 20,078 21,000 - 44-400-66000 P.ROCKWELL REGIONAL DET. POND 10,800 - - - - 44-400-67000 14600 S DETENTION POND 6,706 - - - - 44-900-10000 INCREASE IN FUND BALANCE - 33,000 - - 93,000
44 TOTAL EXPENDITURES $ 28,815 $ 116,000 $ 67,999 $ 83,000 $ 105,000 - - - - - SURPLUS/(DEFICIT) $ 199,237 $ - $ (21,616) $ 99,300 $ -
Beginning Fund Balance 668,760 867,998 867,998 867,998 $ 967,298 Add'l Reserves/(Appropriation of Fund Balance) 199,237 - (21,616) 99,300 93,000 Ending Fund Balance 867,998 867,998 846,381 967,298 $ 1,060,298
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 37 City Council Meeting - April 8, 2020 CAPITAL PROJECTS
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ REVENUES 45-33-90004 GRANTS 240,827 3,786,500 - 3,786,500 592,500 45-34-12000 CORRIDOR PRESERVATION FUNDS 150,386 - - - - 45-34-12200 SALT LAKE COUNTY 107,579 1,200,000 434,853 1,200,000 2,400,000 45-34-49500 SVSD-14400S/2200W ROAD PROJECT 1,224,664 38,000 38,506 38,000 - 45-34-50000 STORM DRAIN REIMB. - WOODSIDE 100,000 - - - - 45-34-51000 PORTER ROCKWELL BLVD REIMB. 138,127 - - - - 45-35-11100 INTEREST INCOME - - - 1,000 1,000 45-35-91000 MISC. REVENUE 2,350 54,000 33,918 33,918 - 45-38-11100 INTEREST INCOME 96,131 1,000 1,109 1,000 1,000 45-39-19000 CONTRIBUTION GENERAL FUND 1,000,000 - - - - 45-33-90005 REAPPROPRIATED CAP FUND BAL - 3,768,400 - - 5,655,900
45 TOTAL REVENUES $ 3,060,063 $ 8,847,900 $ 508,386 $ 5,060,418 $ 8,650,400 - - - - - EXPENDITURES 45-404-40550 CITY HALL BASEMENT 8,058 - - - - 45-404-40700 SOLAR - CITY HALL 122,950 - - - - 45-404-40800 SOLAR - FIRE STATION NO.1 127,314 - - - - 45-404-49500 14400S/2200W ROAD PROJECT-SVSD 1,147,986 70,000 70,449 70,000 - 45-404-52000 FIRE STATION BLDG IMPROVEMENTS 267,688 - - - - 45-404-57000 PUBLIC WORKS BLDG IMPROVEMENTS - 29,000 - 29,000 - 45-404-57500 PUBLIC WORKS BLDG NEEDS ASMT. 2,125 4,500 4,250 4,500 - 45-404-59000 STORM DRAIN SPOT FXS - 1750 W. 5,643 - - - - 45-404-60000 SCHOOL CROSSINGS @ VARIOUS LOC 29,815 10,000 30 10,000 10,000 45-404-62000 14600 S EXTENSION - BIKE LANES 467,411 1,955,000 486,666 1,955,000 800,000 45-404-62500 14600 S. HIGH TEE INTERSECTION - 350,000 - 350,000 - 45-404-63000 AMBULANCE @ FIRE STATION NO.2 203,605 - - - - 45-404-64000 BUILDING: PERMITTING SOFTWARE 25,000 - - - - 45-404-65000 PARKS: PRESSURE WASHER 7,778 - - - - 45-404-65100 PARKS: GATOR WITH PLOW 15,486 - - - - 45-404-65200 PARKS: UTILITY TRUCK - - - - 35,000 45-404-66000 STREETS: UTILITY TRUCK 46,144 - - - 35,000 45-404-66100 STREETS: GRINDLAZER SYSTEM - 7,900 - 7,900 7,900 45-404-66200 STREETS: PLOW MANAGE SOFTWARE - 11,500 1,332 11,500 - 45-404-66300 STREETS: REPLACEMENT SALTERSx2 14,033 - - - - 45-404-66400 STREETS: PLOW AND SALTER 10,192 - - - - 45-404-66500 STREETS: STORM DRAIN VAC TRUCK 72,010 - - - - 45-404-66600 STREETS: BOBTAIL DUMP/PLOW TRK - 220,000 207,142 220,000 - 45-404-67000 14600 S DETENTION POND 413 - - - - 45-404-67100 14000 S 1950 W PIPE - 10,000 - 10,000 10,000 45-404-68000 PRB STATUE RELOCATION - 5,000 - 5,000 - 45-404-69000 MIDDLE SCHOOL AUDITORIUM UPGRD - 35,000 - 35,000 35,000 45-404-70000 MARKETPLACE PARK REGRADING - 3,000 - 3,000 3,000 45-404-71000 SPLASH PAD CONCRETE SEALANT - 5,000 - 5,000 5,000 45-404-74700 CARPORT ADDITION 7,338 - - - - 45-404-78150 SOUTHBLUFF CIRCLE STORM DRAIN - 52,000 - 52,000 52,000 45-404-79300 SCBA MASKS 12,287 - - - - 45-404-79910 CAMERA SYSTEM - 125,000 - 125,000 125,000 45-404-79950 PORTER ROCKWELL BOULEVARD 187,990 2,035,000 49,532 50,000 - 45-404-80000 STREET LIGHTING LED CONVERSION 6,413 100,000 1,317 100,000 100,000 45-404-83000 14400 S WIDENING & ROUNDABOUT 460,144 100,000 46,161 100,000 50,000 45-404-84000 2200 W PAVING, CURB & GUTTER 249,344 100,000 101,377 100,000 - 45-404-85000 14000@2700 W SIDEWALK DRAINAGE 56,198 - - - - 45-404-85800 ROAD MAINTENANCE - 600,000 - 600,000 2,128,000 45-404-86100 STORM: 2700 W 15000 S OUTFALL - 570,000 - 570,000 570,000 45-404-86200 STORM: 2700 W 14400 S PIPE - 170,000 - 85,000 85,000 45-404-86300 STORM: 15000 S 3200 W REPAIR - 75,000 - 37,500 37,500 45-404-86400 STORM: CITY HALL MODIFICATIONS - 25,000 - - 25,000 45-404-86500 U.P. STORM WATER EASEMENT - 12,000 12,000 12,000 - 45-404-88000 FIRE ALERTING SYSTEM-STATION#1 13,530 - - - - 45-404-89000 FIRE NO.91 RAIN GUTTER REPAIR - 10,000 - 10,000 - 45-404-89100 RETAINING WALL HARMON DAY DR. - 60,000 - - - 45-404-89200 STORM DRAIN CAMERA SYSTEM - 23,000 - 23,000 23,000 45-404-89300 IRRIGATION SYSTEM UPDATES - 100,000 - - - 45-404-89400 PRB PEDESTRIAN TRAIL - 50,000 - 50,000 50,000 45-404-89500 DAY RANCH TRAIL CONNECTION - 125,000 - 125,000 125,000 45-404-90000 LAND FOR PUBLIC WORKS BLDG - 1,800,000 - - - 45-404-XXXXX CEMETERY: Expand current City Cemetery by 1 acre - - - - 40,000 45-404-XXXXX FIRE: NEW ENGINE STATION 91 - - - - 560,000
Printed: 4/3/2020 8:14 PM Page 38 City Council Meeting - April 8, 2020 45-404-XXXXX FIRE: NEW CHIEF VEHICLE - - - - 40,000 45-404-XXXXX STREETS: Utility Truck 550 - - - - 63,000 45-404-XXXXX STREETS: Brine System - - - - 60,000 45-404-XXXXX STREETS: SCHOOL ZONE LIGHTS (2700 W COUNTRY CLASSIC) - - - - 5,000 45-404-XXXXX STREETS: 14400 S 2700 W 4-WAY STOP LIGHTING - - - - 13,000 45-404-XXXXX PORTER ROCKWELL TRAIL INSTALLATION - - - - 50,000 45-404-XXXXX ROADS: 14400 SOUTH AND 1690 WEST (Loumis Pkwy) - - - - 650,000 45-404-XXXXX ROADS: 14600 SOUTH RAILROAD UNDERPASS - - - - 20,000 45-404-XXXXX ROADS: RETAINING WALL PROJECT 3 LOTS HARMON DAY DRIVE - - - - 30,000 45-404-XXXXX ROADS: PRB Sement 4 and 5 Street Light and Landscaping - - - - 1,500,000 45-404-XXXXX STORM: 14600 S STORM DRAIN EAST OF NOELL NELSON DRIVE - - - - 1,200,000 45-404-XXXXX STORM: PONDEROSA PARK OVERFLOW SPILLWAY - - - - 108,000
45 TOTAL EXPENDITURES $ 3,566,893 $ 8,847,900 $ 980,256 $ 4,755,400 $ 8,650,400 - - - - - SURPLUS/(DEFICIT) $ (506,830) $ - $ (471,870) $ 305,018 $ -
Beginning Fund Balance 5,989,721 5,482,891 5,482,891 5,482,891 $ 5,482,891 Duplicated Rollover Costs $ 2,563,400 Add'l Reserves/(Appropriation of Fund Balance) (506,830) - (471,870) - (5,655,900) Ending Fund Balance 5,482,891 5,482,891 5,011,021 5,482,891 $ 2,390,391
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21
COMMENTS: FY21 Grants - $2M Porter Rockwell Boulevard; $400K 14600 South Project; $560K Fire Engine; $32.5K TAP PRB Trail Installation
Porter Rockwell Boulevard Bridge (UDOT) in FY20 - State/County Funded
Printed: 4/3/2020 8:14 PM Page 39 City Council Meeting - April 8, 2020 WATER OPERATIONS FUND
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ REVENUES 51-37-10000 CONTRIBUTED CAPITAL 761,900 - - - - 51-37-20000 CONNECTION FEES 200,427 189,000 256,493 342,000 181,000 51-37-21001 WATER SALES 5,255,651 5,000,000 5,851,458 7,801,900 6,000,000 51-37-22000 SECONDARY WATER SALES 26,726 95,000 50,217 67,000 60,000 51-37-24001 HYDRANT METER RENTAL/WATER USE 88,753 87,700 59,807 79,700 79,700 51-37-25001 WATER SHARE ASSESSMENTS 15,864 35,000 26,273 35,000 35,000 51-37-31011 RE-CONNECT CHRG ON WATER 1,870 2,000 2,450 3,300 2,000 51-37-91010 INTEREST INCOME - - 1,894 3,000 3,000 51-37-91030 MISCELLANEOUS 81,834 50,000 67,708 90,300 50,000 51-38-91010 INTEREST INCOME 80,976 4,000 5,922 8,000 4,000 51-38-91030 WATER GRANT 25,740 50,000 - - 50,000 51-39-20000 WATER TANK BOND - 6,000,000 - - 8,000,000 51-39-22000 USE OF FUND BALANCE - 879,500 - - -
51 TOTAL REVENUES $ 6,539,742 $ 12,392,200 $ 6,322,223 $ 8,430,200 $ 14,464,700 - - - - - EXPENSES 51-511-11000 SALARIES AND WAGES 836,133 889,900 618,314 824,400 939,000 51-511-12000 PART-TIME EMPLOYEES - 15,000 - - 31,000 51-511-13000 EMPLOYEE BENEFITS 424,739 452,600 279,832 373,100 471,000 51-511-21000 BOOKS, SUB., & MEMBERSHIPS 1,782 1,500 964 1,300 1,700 51-511-23000 EDUCATION AND TRAINING 4,459 12,000 8,341 11,100 12,000 51-511-23200 PERSONAL PROTECTIVE EQUIPMENT 3,705 5,000 2,983 4,000 5,000 51-511-24000 OFFICE SUPPLIES 32,096 20,000 22,440 29,900 20,000 51-511-25000 SUPPLIES & MAINTENANCE 1,319 4,500 541 700 4,500 51-511-27000 SHOP CHARGES 15,845 22,000 19,443 25,900 25,000 51-511-27100 UTILITIES 27,391 30,000 20,297 27,100 30,000 51-511-28000 TELEPHONE 4,145 5,000 3,248 4,300 7,000 51-511-31000 PROFESSIONAL & TECHNICAL 38,283 34,000 39,163 52,200 40,000 51-511-44000 WATER RIGHTS 188,647 300,000 1,344 2,000 300,000 51-511-45000 CONSERVATION EASEMENT 274,235 350,000 - - 350,000 51-511-45400 WATER PURCHASED 1,449,868 1,500,000 1,065,026 1,420,000 1,500,000 51-511-48500 DEBT SERVICE 104,167 420,000 263,483 351,000 420,000 51-511-48600 SYSTEM MAINTENANCE 325,642 480,000 154,329 205,800 480,000 51-511-49100 SYSTEM IMPROVEMENTS 48,293 - - - - 51-511-54830 DEPRECIATION 1,432,954 - - - - 51-511-61000 MISCELLANEOUS 5,506 12,700 3,099 4,100 8,000 51-511-62000 IRRIGATION WATER ASSESSMENT 40,406 34,000 64,714 86,300 34,000 51-511-71000 SHALLOW WATER/TEST WELLS 5,205 10,000 - - 10,000 51-511-72000 INDEPENDNCE PARK STORAGE TANKS - 210,000 - - 210,000 51-511-73000 14400 S WIDENING-WATER LINES (1) 100,000 50,621 67,500 100,000 51-511-74000 EQUIPMENT (0) 167,000 99,472 132,600 43,000 51-511-74650 WATER DEFICIENCIES PROJECT - 40,000 - - 40,000 51-511-74660 WATER TANK PLANNING & LAND - - 2,684 3,600 - 51-511-74800 GIS MAPS MAINTENANCE 0 80,000 38,857 51,800 80,000 51-511-74950 SECONDARY WATER METERS 0 - - - - 51-511-84000 2200 W PAVING, CURB & GUTTER - 100,000 148,791 100,000 100,000 51-511-85000 CANAL PUMP STATION - 200,000 97,931 130,600 200,000 51-511-85400 ZONE 1 WEST TRANSMISSION MAIN - 1,342,000 18,322 24,400 600,000 51-511-85450 ZONE 1 WEST WATER STORAGE - 5,000,000 80,474 107,300 2,188,000 51-511-85500 PI OAKPOINT DR & SAGE CREST DR - 330,000 - - - 51-511-85600 PI MASTER METER 14095 S 2200 W - 20,000 - - - 51-511-85700 DRINKING WATER LATERAL REPLACE - 50,000 - - 50,000 51-511-85800 ROAD REPAIR - ZONE 1 WEST TANK - 155,000 - - 600,000 51-511-XXXXX PI - ZONE 1 EAST PI POND TRANSMISSION MAIN - - - - 140,000 51-511-XXXXX PI - ZONE 1 EAST PI POND - CONSTRUCTION - - - - 280,000 51-511-XXXXX DW - ZONE 1 EAST TANK CONNECTION - - - - 233,000 51-511-XXXXX DW- PONY EXPRESS DATABANK LINE - - - - 130,000 51-511-XXXXX DW - MISC PIPE UPGRADES - - - - 50,000 51-511-XXXXX DW - ZONE 1 EAST-Control Valve Vault Pony Express - - - - 63,000 51-511-XXXXX DW - ZONE 1 EAST-Control Valve Vault West Gate - - - - 63,000 51-511-XXXXX DW - ZONE 1 EAST-Control Valve Vault 14600 So. 850 W. - - - - 63,000 51-511-XXXXX PRB, Seg 4 and 5 Water Line - - - - 260,000 51-511-XXXXX 15000 SOUTH PI PUMP STATION - - - - 700,000 51-900-92000 INCREASE IN FUND BALANCE - - - 4,345,188 3,583,500
51 TOTAL EXPENSES $ 5,264,820 $ 12,392,200 $ 3,104,711 $ 8,386,188 $ 14,464,700 - - - - - SURPLUS/(DEFICIT) $ 1,274,922 $ - $ 3,217,512 $ 44,012 $ -
Printed: 4/3/2020 8:14 PM Page 40 City Council Meeting - April 8, 2020 2263414.22 Beginning Avail. Fund Balance 1,715,268 2,990,190 2,990,190 2,990,190 $ 7,335,378 Add'l Reserves/(Appropriation of Fund Balance) 1,274,922 - 3,217,512 4,345,188 3,583,500 Ending Avail. Fund Balance 2,990,190 2,990,190 6,207,702 7,335,378 $ 10,918,878
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21 51-511-11000 Add 1 Water Worker I (Spring FY2021) 11,000 51-511-11000 Add 2 Seasonal Water Workers 31,000 51-511-74000 Equipment Main Park Swing Connection 6,000 Mag Meter 15000th PS 20,000 Neptune 360 meter reading upgrade 7,000 Telemetry Equipment for new water tank at 15000 S PS 10,000 Total Equipment 43,000 51-511-74650 Water Deficiencies - Public Works - Replace old PVC water line(s). 40,000
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 41 City Council Meeting - April 8, 2020 WATER IMPACT FEES
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ REVENUES 52-36-10000 IMPACT FEES - WATER 163,668 145,000 193,305 257,700 129,000 52-36-20000 INTEREST INCOME 28,794 - - - - 52-39-10000 REAPPROPRIATE FUND BALANCE - 2,477,000 - 1,236,800 3,609,000
52 TOTAL REVENUES $ 192,462 $ 2,622,000 $ 193,305 $ 1,494,500 $ 3,738,000 - - - - - EXPENDITURES 52-400-44000 WELL & WATER SHARES - 200,000 - - 200,000 52-400-53000 ZONE 1 EAST PI POND TRANS MAIN - - - - 360,000 52-400-55000 UPDATE TO IFFP - 12,000 2,381 12,000 12,000 52-400-56000 DAY RANCH TRUNK LINE - 525,000 150,352 525,000 350,000 52-400-85000 CANAL PUMP STATION - 475,000 - - 475,000 52-400-85100 ZONE 1 EAST WATER STORAGE TANK - 710,000 708,168 944,200 - 52-400-85200 ZONE 1 EAST PI POND - 700,000 10,000 13,300 720,000 52-400-85300 ZONE 1 EAST TANK CONNECTION - - - - 211,000 52-400-85400 ZONE 1 WEST 15000 SOUTH 2700 W. TRANSMISION MAIN - - - - 410,000 52-400-85450 ZONE 1 WEST WATER STORAGE (15000 SO) - - - - 700,000 52-400-XXXXX ZONE 1 EAST-Control Valve Vault Pony Express - - - - 20,000 52-400-XXXXX ZONE 1 EAST-Control Valve Vault West Gate - - - - 20,000 52-400-XXXXX ZONE 1 EAST-Control Valve Vault 14600 So. 850 W. - - - - 20,000 52-400-XXXXX PRB, Seg 4 and 5 Water Line - - - - 240,000 52-901-12000 INCREASE IN FUND BALANCE - - - - -
52 TOTAL EXPENDITURES $ (0) $ 2,622,000 $ 870,901 $ 1,494,500 $ 3,738,000 - - - - - SURPLUS/(DEFICIT) $ 192,462 $ - $ (677,596) $ - $ -
Beginning Fund Balance 851,033 371,055 1,043,495 1,043,495 $ 1,043,495 Add'l Reserves/(Appropriation of Fund Balance) 192,462 - (677,596) - (3,609,000) Ending Fund Balance 1,043,495 371,055 365,898 1,043,495 $ (2,565,505)
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 42 City Council Meeting - April 8, 2020 LOCAL BUILDING AUTHORITY
ACCOUNT ACCOUNT 06/30/2019 06/30/2020 03/31/2020 06/30/2020 BUDGET FY2021 NUMBER TITLE ACTUAL FY2019 CURRENT YR BUDGET ACTUAL TO DATE PROJECTION DEPT REQ REVENUES 31-36-11000 LEASE PAYMENTS 403,700 404,400 303,003 404,000 404,900 31-36-20000 INTEREST INCOME 11,862 - 8,168 6,000 - 31-36-61000 MISC. REVENUE 287 - - 4,500 - 31-36-XXXXX BOND FOR PW BLDG. - - - - 8,000,000 31-39-10000 REAPPROPRIAT FUND BALANCE - - - - - 31-39-13000 NON-OPERATING FUNDS TRANSFER - - - 440,000 -
31 TOTAL REVENUES $ 415,849 $ 404,400 $ 311,171 $ 854,500 $ 8,404,900 - - - - - EXPENDITURES 31-400-31000 PROFESSIONAL & TECHNICAL 1,750 2,000 1,800 2,000 2,000 31-400-40000 DEBT SERVICE INTEREST 244,713 240,400 240,363 250,000 235,900 31-400-40100 DEBT SERVICE PRINCIPAL 145,000 150,000 150,000 145,000 155,000 31-400-41000 CITY HALL 11,724 12,000 11,666 440,000 12,000 31-400-XXXXX PUBLIC WORKS BUILDING - - - - 8,000,000 31-400-91000 RESERVES - - - - -
31 TOTAL EXPENDITURES $ 403,186 $ 404,400 $ 403,828 $ 837,000 $ 8,404,900 - - - - - SURPLUS/(DEFICIT) $ 12,663 $ - $ (92,657) $ 17,500 $ -
Beginning Fund Balance 503,619 516,282 516,282 516,282 $ 22,297 Add'l Reserves/(Appropriation of Fund Balance) 12,663 - (92,657) 17,500 - Ending Fund Balance 516,282 516,282 423,625 533,782 $ 22,297
CURRENT & FUTURE REQUESTS: DESCRIPTION FY21 31-400-31000 LBA Business Entity Renewal 2,000 31-400-41000 Annual General Liability and Property Premium 12,000 31-400-XXXXX New Public Works Building w/ Purchase of Land 8,000,000
COMMENTS:
Printed: 4/3/2020 8:14 PM Page 43 City Council Meeting - April 8, 2020 THE CITY OF BLUFFDALE, UTAH A UTAH MUNICIPAL CORPORATION
RESOLUTION NO. 2020-
A RESOLUTION ADOPTING AND ACCEPTING THE FISCAL YEAR 2020-2021 TENTATIVE BUDGET AND SCHEDULING A PUBLIC HEARING TO RECEIVE PUBLIC COMMENT PRIOR TO ADOPTION OF THE FINAL BUDGET
WHEREAS the Budget Officer has prepared and presented to the City Council a written Tentative Budget for Fiscal Year 2020–2021 which the City Council desires to adopt and accept as a Tentative Budget; and WHEREAS the City Council desires to schedule a Public Hearing for the purpose of receiving public comment prior to the adoption of the Final Budget for Fiscal Year 2020–2021.
NOW, THEREFORE, BE IT RESOLVED BY THE BLUFFDALE CITY COUNCIL:
Section 1. The proposed Fiscal Year 2020–2021 Bluffdale City Tentative Budget, in the form attached hereto and together with the various and ancillary budgets for the various funds therein, is hereby accepted and adopted, as the Tentative Budget for the upcoming Fiscal Year. The City Recorder is authorized and directed to keep and provide a copy of said Tentative Budget in her office as required by law, for public inspection thereof. Section 2. A Public Hearing, before the City Council, for the purpose of receiving public comment on the Final Budget for Fiscal Year 2020-2021, is hereby scheduled for June 10, 2020, beginning at the hour of 6:00 p.m., at the Bluffdale City Hall, 2222 West 14400 South, Bluffdale, Utah. The Public Hearing may be held in conjunction with a Public Hearing before the Local Building Authority of the City of Bluffdale, Utah and the Board of Directors of the Redevelopment Agency of the City. The City Recorder is authorized and directed to provide and cause to be published a Public Notice thereof, as provided by law. Section 3. This Resolution shall become effective immediately upon its passage and authorizes and directs the Mayor to execute and cause to be delivered the same.
PASSED, ADOPTED AND APPROVED the 8th day of April 2020.
By: ______ATTEST: Mayor Derk P. Timothy
______Wendy L. Deppe, City Recorder
Voting by the City Council: Aye Nay
Council Member Aston ______Council Member Crockett ______Council Member Gaston ______Council Member Hales ______Council Member Kallas ______THE CITY OF BLUFFDALE, UTAH
THE LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE, UTAH RESOLUTION NO. 2020-
A RESOLUTION ADOPTING AND ACCEPTING THE FISCAL YEAR 2020-2021 TENTATIVE BUDGET AND SCHEDULING A PUBLIC HEARING TO RECEIVE PUBLIC COMMENT PRIOR TO ADOPTION OF THE FINAL BUDGET
WHEREAS the Budget Officer has prepared and presented to the Local Building Authority of the City of Bluffdale, Utah (THE “AUTHORITY”), a written Tentative Budget for Fiscal Year 2020–2021, which the Local Building Authority desires to adopt and accept as a Tentative Budget; and WHEREAS the Local Building Authority desires to schedule a Public Hearing for the purpose of receiving public comment prior to the adoption of the Final Budget for Fiscal Year 2020–2021.
NOW, THEREFORE, BE IT RESOLVED BY THE LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE, UTAH:
Section 1. The proposed Fiscal Year 2020–2021 Local Building Authority of the City of Bluffdale, Utah Tentative Budget, in the form attached hereto and together with the various and ancillary budgets for the various funds therein, is hereby accepted and adopted, as the Tentative Budget for the upcoming Fiscal Year. The Secretary-Treasurer of the Authority is authorized and directed to keep and provide a copy of said Tentative Budget in her office as required by law, for public inspection thereof. Section 2. A Public Hearing, before the Local Building Authority of the City of Bluffdale, Utah, for the purpose of receiving public comment on the Final Budget for Fiscal Year 2019-2020, is hereby scheduled for June 10, 2020, beginning at the hour of 6:00 p.m., at the Bluffdale City Hall, 2222 West 14400 South, Bluffdale, Utah. The Public Hearing may be held in conjunction with a Public Hearing before the Bluffdale City Council and the Bluffdale City Redevelopment Agency Board. The Secretary-Treasurer of the Authority is authorized and directed to provide and cause to be published a Public Notice thereof, as provided by law.
Section 3. This Resolution shall become effective immediately upon its passage and authorizes and directs the Local Building Authority Chair-President to execute and cause to be delivered the same.
PASSED, ADOPTED AND APPROVED the 8th day of April 2020.
By: ______Derk P. Timothy, Chair-President
ATTEST: ______Wendy L. Deppe, Secretary-Treasurer
Voting by the Board:
Aye Nay
Chair-President Timothy ______Trustee Aston ______Trustee Crockett ______Trustee Gaston ______Trustee Hales ______Trustee Kallas ______
THE CITY OF BLUFFDALE, UTAH
THE BLUFFDALE CITY REDEVELOPMENT AGENCY RESOLUTION NO. 2020-
A RESOLUTION ADOPTING AND ACCEPTING THE FISCAL YEAR 2020-2021 TENTATIVE BUDGET AND SCHEDULING A PUBLIC HEARING TO RECEIVE PUBLIC COMMENT PRIOR TO ADOPTION OF THE FINAL BUDGET
WHEREAS the Budget Officer has prepared and presented to the Bluffdale City Redevelopment Agency Board a written Tentative Budget for Fiscal Year 2020–2021, which the Redevelopment Agency Board desires to adopt and accept as a Tentative Budget; and WHEREAS the Redevelopment Agency Board desires to schedule a Public Hearing for the purpose of receiving public comment prior to the adoption of the Final Budget for Fiscal Year 2020–2021.
NOW, THEREFORE, BE IT RESOLVED BY THE BLUFFDALE CITY REDEVELOPMENT AGENCY BOARD:
Section 1. The proposed Fiscal Year 2020–2021 Bluffdale City Redevelopment Agency Tentative Budget, in the form attached hereto and together with the various and ancillary budgets for the various funds therein, is hereby accepted and adopted, as the Tentative Budget for the upcoming Fiscal Year. The Secretary-Treasurer of the Agency is authorized and directed to keep and provide a copy of said Tentative Budget in his office as required by law, for public inspection thereof. Section 2. A Public Hearing, before the Bluffdale City Redevelopment Agency Board, for the purpose of receiving public comment on the Final Budget for Fiscal Year 2020- 2021, is hereby scheduled for June 10, 2020, beginning at the hour of 6:00 p.m., at the Bluffdale City Hall, 2222 West 14400 South, Bluffdale, Utah. The Public Hearing may be held in conjunction with a Public Hearing before the Bluffdale City Council and the Local Building Authority of the City of Bluffdale, Utah. The Secretary-Treasurer of the Agency is authorized and directed to provide and cause to be published a Public Notice thereof, as provided by law.
Section 3. This Resolution shall become effective immediately upon its passage and authorizes and directs the Redevelopment Agency Chair to execute and cause to be delivered the same.
PASSED, ADOPTED AND APPROVED the 8th day of April 2020.
By: ______Dave Kallas, Chairman
ATTEST: ______Mark Reid Secretary/Treasurer
Voting by the Board:
Aye Nay
Board Member Timothy ______Board Member Aston ______Board Member Crockett ______Board Member Gaston ______Board Member Hales ______Chair Kallas ______