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The Corporation of the Town of Huntsville” As an Additional Insured

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The Corporation of the Town of Huntsville” As an Additional Insured Corporation of the Town of Huntsville General Committee AGENDA Meeting to be held on Wednesday, September 30, 2015 @ 10:00 a.m. in the Huntsville Civic Centre, Municipal Council Chambers 1. CONVENE 2. ADOPTION OF AGENDA 3. DISCLOSURE OF PECUNIARY INTEREST 4. CEREMONIAL AND INVITED PRESENTATIONS 4.1 Lowell Grieb RE: Mayor’s Bike Ride 4-6 4.2 Lori Sild RE: Huntsville Orchard Park Project 7-9 5. DEPUTATIONS 5.1 Alvin and Carolyn Muzzin 10-11 RE: Request for a Zoning By-lay Fee Exemption 5.2 Ross Kirwin, Rotary Club of Huntsville RE: River Mill Park Bandshell Update 5.3 Teresa Oliver and Nancy Reid, Meridian Planning RE: Development of Affordable Housing - Highview Road, Huntsville 5.4 John Harris RE: By-law Enforcement of Parking/Disabled Parking at the Huntsville Hospital 5.5 Hannah Lin, YWCA Muskoka RE: Support for YWCA Muskoka 6. MEETING MINUTES 6.1 Sport and Recreation Advisory Committee a) August 27, 2015 12 7. REPORTS FROM COMMITTEES 7.1 Protection & Transportation Services Committee 7.1.1 By-law a) Report prepared by Andrew Stillar – Ref. No. DEV-2015-125 13-14 Re: Parking Meter items in Storage Page 1 of 210 7.1.2 Transportation Infrastructure a) Report prepared by Brandon Hall – Ref. No. TI-2015-08 15-18 Re: License of Occupation - 73 Ena Drive 7.1.3 Executive Director of Transportation Infrastructure a) Verbal Report – Jason Krynicki RE: Roads/Bridge needs study 7.2 Cultural & Recreational Promotion 7.2.1 Recreational Programming a) Report prepared by Simone Babineau and Greg Pilling 19-25 – Ref. No. CS-2015-90 Re: Capital Asset Management Plan - Recreation and Leisure - Update 7.2.2 Sales and Customer Service a) Report prepared by Greg Pilling – Ref. No. CS-2015-81 26-27 RE: Variance to Budgeted Revenue for Waterloo Summit Centre for the Environment – For Information Only b) Report prepared by Greg Pilling – Ref. No. CS-2015-92 28-78 RE: Implementation of the Special Event Advisory Team (S.E.A.T.) for Special Events 7.2.3 Property Management a) Report prepared by Brian Crozier – Ref. No. CS-2015-82 79-81 Re: Capital Asset Management Plan - Facilities – Update 7.2.4 Theatre a) Report prepared by Matt Huddlestone – Ref. No. CS-2015-89 82-84 Re: Algonquin Theatre Sign 7.2.5 Arts, Culture and Heritage a) Report prepared by Teri Souter – Ref. No. CS-2015-84 85-93 Re: Tom Thomson, 2017 7.2.6 Executive Director - Community Services & Economic Development a) Report prepared by Kari Lambe – Ref. No. CS-2015-87 94-134 Re: Community Halls - Summary of Use 7.3 Financial & Government Administration Committee 7.3.1 Sustainability a) Report prepared by Rebecca Francis – Ref. No. DEV-2015-128 135-138 Re: Criteria for Private Solar Developments 7.3.2 Finance a) 2015 Budget Deviations – For Information Only 139 Page 2 of 210 b) 2016 Budget Implications – For Information Only 140 c) Report prepared by Julia Finch - Ref. No. TREA-2015-19 141-149 Re: Capital and Operating Budget Reporting Policies d) Report prepared by Julia Finch - Ref. No. TREA-2015-20 150-160 Re: Insurance Requirement Vendors and Lessee e) Report prepared by Julia Finch - Ref. No. TREA-2015-21 161-165 Re: Reserve Level Policy f) Report prepared by Julia Finch - Ref. No. TREA-2015-22 166-188 Re: Approved Capital Plans – Update for 2016 – For Information Only g) Report prepared by Julia Finch - Ref. No. TREA-2015-23 189-202 Re: Tax Collection Policy 7.3.3 Human Resources a) Report prepared by Lisa Smith – Ref. No. HR/CI-2015-14 203-206 Re: Contractor Hiring Health and Safety Procedure – Amendment 7.3.4 Chief Administrative Officer a) Report prepared by Denise Corry – Ref. No. CAO-2015-09 207-209 Re: Legal Fees Budget – Summary – For Information Only 8. CLOSED SESSION – Municipal Act 2001: 8.1 Section 239 (2) (b) Personal Matter a) Confidential Report prepared by Mike Gooch – Ref. No. DEV-2015-126 Re: Building Department Staffing b) Confidential Report prepared by Kari Lambe – Ref. No. CS-2015-88 Re: Muskoka Heritage Place - Operational Review 8.2 Section 239 (2) (c) A Proposed or Pending Acquisition or Disposition of Land a) Huntsville Public Library Request 9. BUSINESS ARISING FROM CLOSED SESSION 10. NEW BUSINESS 10.1 Motion of Committee - Brunel Road Boat Launch 210 10.2 Councillor New Initiatives – 2016 Budget 11. ADJOURNMENT Page 3 of 210 ~ HUNTSVILLE COMMUNITY SUSTAINABILITY PROJECTS PROJECT REPORT FORM Project Name: Mayor’s Bike Ride Champion name: Lowell Greib, The SportLab Champion contact Phone #: 1-855-776-7852 information: Email: [email protected] Start Date: June 29, 2015 Finish Date: September 4, 2015 GOALS OF THE PROJECT Goals are broad, general intentions 1. Did the project meet the goals that were stated in the project proposal? yes no 2. If yes, how? If no, why not? To create awareness of utilizing cycling as a means of Active Transportation in Huntsville o Done through weekly articles in local media profiling different cyclists in the community o Done through regular social media posts o Conversations at the ride reflected a desire to improve cycling culture in Huntsville, encouraged young riders, showcased model behavior for cyclists To create a public event that makes it easy, convenient, and safe for people of all ages and abilities to ride their bikes o 2km ride was chaperoned by OPP (lead and sweep OPP on bikes and 2 support cruisers o 12km ride was lead by 2 cyclists, swept by 2 cyclists with 2 cyclists floating amongst the riders to ensure riders knew the route and made it through the ride safely o Ride distances were manageable and routes were suitable for most abilities To use social media to raise awareness of the Mayor’s Bike Ride and in support of cycling in general o Heavy social media campaign garnered traction online To use mass media (newspaper) to raise awareness of how and why Huntsville residents utilize their bicycles in their community. o See above Page 4 of 210 ~ HUNTSVILLE 3. Were any new goals set and realized during the course of the project? yes no 4. If yes, please list and explain how they were met OBJECTIVES OF THE PROJECT Objectives are precise and tangible 5. Did the project meet the objectives that were stated in the project proposal? yes no 6. Were any new objectives set and realized during the course of the project? yes no 7. If yes, please list and explain how they were met MEASURABLES 8. Please report on the measurables of you project, as listed in your project proposal To publish at least 6 news articles in local media sources that profile area cyclists and their experiences riding a bike; o 3 articles in the Forester o 1 article in What’s Up Muskoka o 1 article on Huntsville Doppler o 2 news clips on Muskoka Online o 1 interview on Hunter’s Bay Radio on August 6, 2015 o 1 interview on TV COGECO (2 days prior to and at the event) o 1 interview on the Moose FM on the morning of the event To link to each article via social media; o Each printed news article was linked to on the Town social media accounts (Facebook and Twitter) To have at least 15 social media interactions with partners and community members over the course of the project; o There were 37 posts to the Town Facebook and Twitter accounts to promote the event o There were thousands of interactions with these posts: . Facebook: 6353 views, 45 likes, 302 post clicks, 6 shares . Twitter: 7138 impressions, 37 re-tweets, 18 favourites, 56 link clicks Page 5 of 210 ~ HUNTSVILLE To engage at least 5 community partners to champion the Mayor’s Bike Ride on August 20, 2015 by having a presence at Rivermill Park. There were 7 community partners: o The SportLab o Algonquin Outfitters o Trysport o Totem Juice o Soul Sistas o Farmer’s Daughter o O.P.P. To have at least 30 people ride their bikes as part of the Mayor’s Bike Ride on August 20, 2015. o There were at least 67 cyclists (47 adults, 20 youth) o There were an additional 11 people present at the event (non-cyclist volunteers, vendors, photographers, media) 9. What were the major successes of your project? The amount of people who attended was phenomenal and surpassed expectations The conversations that cyclists were having reflected a desire for more visible cycling infrastructure, creating safer roads for cyclists, and raising awareness among cyclists and drivers on how to share the road Social media and printed media campaigns raised awareness for the event and the topic 10. What would you do differently next time? Get a better photo of the entire group Involve more community members in the organization and execution of the event Entice more community partners to take part Better signage at the event 11. Please list anything else you would like to report on At the event, the Mayor announced that Town of Huntsville fleet vehicles would have “watch for bikes” stickers on the driver’s side mirrors. This is a province-wide safety campaign by CAA to encourage drivers to be on the lookout for cyclists on the roads. CAA provided the decals free of charge to the Town. Page 6 of 210 COMMUNITY SUSTAINABILITY PROJECTS PROJECT REPORT FORM Project Name: Huntsville Orchard Project Includes tree and shrub planting and apple picking festival Champion name: Lori Sild Start Date: May 2012 Finish Date: On-going GOALS OF THE PROJECT Goals are broad, general intentions 1.
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