Community Land Management Plan 2009

ALEXANDRINA COUNCIL

COMMUNITY LAND MANAGEMENT PLANS Local Government Act, 1999 (Chapter 11 Div. 4, Sec’s. 196-199)

CONTENTS

PAGE NO.

INTRODUCTION

LEGISLATIVE REQUIREMENTS……………………………………………………… 3

CLASSIFICATIONS OF LAND………………………………………………………….5

PART 1

GENERAL RESERVES…………………………………………………………………..8

LOWER LAKES AND RIVERFRONT RESERVES…………………………………..13

SEA COAST RESERVES……………………………………………………………….20

CONSERVATION RESERVES…………………………………………………………27

PART 2

HALLS AND COMMUNITY FACILITIES……………………………………………...30

PART 3

BUSINESS AND COMMERCIAL PROPERTIES……………………………………34

ATTACHMENTS 38

A COMMUNITY LAND REGISTER AND CLASSIFICATIONS ……………..39

B REGISTERED BUSHCARE SITES WITHIN ALEXANDRINA……………40

C MANAGEMENT PLAN FOR BUSH RESERVE FERGUSON ROAD GOOLWA BEACH…………………………………….41

D CEMETERY MANAGEMENT GUIDELINES……………………………….49

E REGISTER OF LEASED OR LICENSED COMMUNITY LAND………….90

F IRRIGATED PUBLIC OPEN SPACE WATER USE POLICY ……………91

Adopted by Council 6th July 2009 Page 2 of 90

CONTENTS COMMUNITY LAND MANAGEMENT PLANS

Alexandrina Council has made amendments to its Community Land Management Plans that were adopted on Monday 15th November 2004 and is seeking comments from the community. These plans are available for inspection at the Council Offices, Libraries and on the Alexandrina Website www.alexandrina.sa.gov.au Look for Council Documents, then Community Land Management Plans including attachments.

1. Introduction

The Alexandrina Council acknowledges the Ngarrindjeri People as the Traditional Owners of our land and waters.

Management Plans have been prepared in accordance with the requirements of the Local Government Act 1999, which prescribes that a Council must prepare and adopt a Management Plan for all Local Government land (except roads) referred to as “community land”. Community land is land owned by a Council, and/or land which though not owned by the Council, is under its care, control and management.

In accordance with subsection 196 (1) of the Local Government Act 1999, management plans are required for: • land that is, or is to be , occupied under a lease or licence; and/or • land that has been, or is to be, specifically modified and adapted for the benefit or enjoyment of the community.

A management plan is not required for land which • has been excluded from the classification of community land, and/or • is undeveloped or left in its natural state, or for coastal reserve where there are no improvements.

• Public consultation has been undertaken prior to adopting Community Land Management Plans in accordance with Council’s public consultation policy (section 197 of the Local Government Act 1999), to provide an opportunity for community input and comment. Community Land Management Plans may only be amended or revoked by Council after public consultation, unless the amendment has no impact or significant impact in the interests of the community.

Having prepared and adopted Community Land Management Plans, Council must manage community land in accordance with any management plan for the relevant land.

2. Alexandrina Council - Planning and Policy Frameworks and Integration

Alexandrina Council’s Community Strategic Plan 2009-2013 provides a strategic focus on the community’s Natural and Built Environment including open spaces managed by Council. The goals and outcomes focus on the need to provide sustainable natural and built environments that meet the needs of a growing community and economy.

Irrigated Public Open Space Water Use Policy (refer attachment F)

Alexandrina Council is committed to using water efficiently and effectively in irrigated open spaces and has adopted a strategic approach to irrigating the reserves that are under Council’s control. To achieve this Council has adopted a scaled level of classification of its reserves as determined by Council’s operational maintenance levels (described below).

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INTRODUCTION

Only Level “A” urban reserves will be irrigated. Council will constantly monitor water use and use best practice technologies where possible. Refer to attachment F.

The care and management of community land spans over all departments of council but is coordinated within the Engineering and Infrastructure Services.

The development and implementation of Community Land Management Plans has been undertaken in accordance and conjunction with current policies and plans and those that are amended or created in the future.

These may include (but are not limited to ); • Alexandrina Council Community Strategic Plan 2009-2013 (2nd March 2009) • Draft Policy for Supporting and Progressing Ecologically Sustainable Development • Council’s Recreation and Sport Policies • Southern Fleurieu Regional Sport and Open Space Strategy • The Living Coast Strategy • The Alexandrina Coastal Park Plan • Basham’s Beach Trust and Horseshoe Bay development plan.

In the event that significant inconsistencies arise over time, the affected Management Plan/s will be reviewed and be subject to public consultation prior to amendment.

3. Alexandrina Council - Community Land Management Plans

An audit of Local Government land owned or under the care and control of the Alexandrina Council has been undertaken and relevant land has been excluded from classification as community land in accordance with S 34(3)) of the Local Government Implementation Act 1999.

The land excluded from the community land classification could generally be described as land acquired for a specific commercial or operational purpose and not intended to be retained for public or community use. (Government Gazette notice pp 4212 14th November 2002 and item 5.2 of Council Meeting 28th October 2002)

Classification of Community Land

Community land has been grouped into the following classifications for the purpose of the preparation of Management Plans.

Refer to the Community Land Register for the classification of each individual land parcel and reserve – see Attachment “A” of the Community Land Management Plans.

PART 1: Reserves • Township and Rural Reserves, Parklands and Gardens • Lower Lakes and Riverfront Reserves General • Sea Coast Reserves • Reserves with specific Heritage Conservation Agreements

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INTRODUCTION

Classifications of Open Space Reserves

The following general classifications have been applied to each parcel of community land that open space and is aligned with Council’s operational management of reserves under Council’s care and control:

Level A • High usage area with exposure to the general public • Irrigated parkland • Facilities and infrastructure including shelters, BBQ’s, signage, fencing and playgrounds • Regular whipper snipping and edging around structures, gardens and paths • Mowing to intervention levels • Regular control of weeds • Regular litter clearance • Annual fertilizing, pest control and replanting • Annual renovation of turf areas as required • Monthly inspections of infrastructure and playgrounds

Level B • Medium usage area with high to medium exposure to the general public • Irrigated or non irrigated parkland subject to Council’s irrigated public open space water use policy implemented in March 2009 due to the drought conditions and water restrictions throughout the state • Developed parkland with limited facilities and infrastructure • Regular whipper snipping and edging around structures, gardens and paths • Mowing or slashing to intervention levels • Seasonal control of weeds • Regular litter clearance • Monthly inspections of playgrounds • Quarterly inspections of infrastructure

Level C • Low usage area with medium to low exposure to the general public • Non irrigated parkland • Little or no facilities / infrastructure • Periodic whipper snipping and edging • Mowing or slashing to intervention levels • Seasonal control of weeds • Periodic litter clearance as required • Six monthly inspections of infrastructure

Level D • Very low usage area with low exposure to the general public • Non irrigated parkland • Natural and undeveloped areas • Slashing at intervention levels • Annual inspection of infrastructure • Periodic control of woody/exotic weeds if required

All other council owned land not leased or tabled in the reserve listing is maintained to the fire prevention policies only.

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INTRODUCTION

*** sub-categories are used for actual use or partial use Wetlands WR Drainage Reserves DR Native Vegetation NV Pastoral Land PL

PART 2: Community Facilities 2.1 Halls and Community Services Facilities HALL 2.2 Sporting and Recreation Grounds LEASE 2.3 Cemetery Reserves and Memorials CR

PART 3: Business and Commercial Properties LEASE 3.1 Commercially Leased Premises and Rental Property 3.2 Marinas and Leased Foreshore Land 3.3 Caravan Parks and Camping Grounds 3.4 Proposed Development Opportunities

Management Plans have been prepared for each of the above categories, and schedules outlining relevant property, ownership and encumbrances are attached to each Management Plan where relevant. Separate schedules also address the Management Issues, Objectives (Policies and or Proposals), Performance Targets and Measures in relation to these Management Plans.

4.0 Native Title

Ngarrindjerri and others Native Title claim, Claim Reference Number SG 6027-98 lodged with the Federal Court on 6 July 1998.

The claim included land from Cape Jervis to Murray Bridge and to Kingston SE and therefore includes the Local Government area of Alexandrina Council and the community land as stated in the Community Land Register and subsequent Community Management Plans of the council.

Once this claim has been resolved, the Community Land Management Plans will need to be reviewed for this purpose and as part of the wider consultation process. Members of the Heritage Committee to be contacted include: Tom Trevorrow Chairperson Phone (08) 8575 1557 PO Box 126, Meningie, SA

5.0 Future Development on Community Land

Where Community Land is subject to changes that will modify or adapt the land to the benefit or enjoyment of the community a modification to the Management Plan for the subject land is required.

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INTRODUCTION

Any modifications that are not identified within the current draft must be the subject to Council’s consultation policy before any changes can be effected.

Any modifications to community land that impact on the Lower Lakes and River Murray are subject to assessment by the relevant development assessment authority with automatic referral to the Department for Water, Land and Biodiversity Conservation within the Department for the Environment under the River Murray Act, 2003.

Such a referral then engages comments from the relevant Government Agencies including the Native Titles Branch, EPA, Native Vegetation, Water Resources, Marine Safety, SA Water, National Parks and Wildlife Services (where affected) and Natural Resources.

6.0 Objectives of Management Plans

The Community Land Management Plans are a “living” document that will be subject to constant review as the Council and Community develop. Submissions and suggestions are always welcomed. Council’s Strategic objective is to provide and maintain facilities that are safe, sustainable and useful.

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COMMUNITY LAND MANAGEMENT PLANS Local Government Act, 1999 (Chapter 11 Div. 4, Sec’s. 196-199)

CLASSIFICATIONS OF LAND

PART 1: Reserves

Township and Rural Reserves, Parklands and Gardens Lower Lakes and Riverfront Reserves General Sea Coast Reserves Conservation agreements

The following general classifications are made within each of the Reserve categories:

1.1 Highly Developed High Use Reserves and Gardens ……..….…..Level A 1.2 Medium to High Use Developed Reserves – some irrigated …....Level B 1.3 Medium to Low Use Reserves with minor improvements…… … Level C 1.4 Natural and Undeveloped Low Use Reserves …………………... Level D

*** sub-categories for native vegetation. and pasture land, wetlands drainage reserves

PART 2: Community Facilities

2.1 Halls and Community Services Facilities 2.2 Cemeteries and Memorials 2.3 Sporting and Recreation Grounds

PART 3: Business and Commercial Properties

3.1 Commercially Leased Premises and Rental Properties 3.2 Marinas and Leased Foreshore Land 3.3 Caravan Parks and Camping Grounds 3.4 Proposed Development Opportunities

Adopted by Council 6th July 2009 Page 8 of 90

ALEXANDRINA COUNCIL

COMMUNITY LAND MANAGEMENT PLANS Local Government Act, 1999 (Chapter 11 Div. 4, Sec’s. 196-199)

PART 1: RESERVES

PERFORMANCE TARGETS AND MEASURES

Refer to Attachment “A” Community Land Register for Classifications of Community Land

GENERAL RESERVES, GARDENS AND PARKLANDS

LOWER LAKES AND RIVERFRONT RESERVES

SEA COAST RESERVES

RESERVES WITH SPECIFIC CONSERVATION AGREEMENTS

Adopted by Council 6th July 2009 Page 9 of 90

Reserve Type Performance Target Strategic Management Performance Measures Objective Actions General Provide and maintain Prudential asset and risk management Sustainable management Reserves community facilities that practices are safe, sustainable and Due diligence in respect to areas of cultural useful and environmental significance Support of Environmental Groups Subject to Council’s Irrigated Public Open Space Water Use Policy Due regard for culturally significant areas Wetlands and Preservation and Ramsar protocols for migratory birds prescribed management of foreshore Watercourses habitat Protection of native flora and fauna habitats

Support Environmental groups in conservation programs

Drainage Reserves Provide adequate public Stormwater treatment strategies Stormwater treatment practices in infrastructure that enables place or in planning stages subject safe and efficient movement Council’s water reuse policy to financial and environmental of wastes constraints Retention, treatment and mitigation of stormwater

Highly Developed Improved amenity for public Water conservation policy Sustainable management practices Reserves and areas and may include Gardens with Shelters, toilets, seating, play Regular and more frequent maintenance in high Continued regular programmed irrigation equipment, formal gardens, use reserves maintenance landscaped areas, paths, Level A Reserves walkways, bike tracks, Regular play equipment inspection and Regular programmed Risk interpretive signage, plaques, maintenance Assessment (note: Play equipment public artwork, monuments inspected monthly) and dedicated memorials Adopted by Council 6th July 2009 Page 10 of 90

Reserve Type Performance Target Strategic Management Performance Measures Objective Actions Developed Improved amenity for public Regular maintenance subject to seasonal and Sustainable management practices Reserves areas budgetary constrains Irrigated and Non May have water services, Continued regular programmed irrigated seating and shelters Annual structural inspection of built assets maintenance Landscaped areas Level B Reserves Paths Regular play equipment inspection and Annual Risk Assessment (note: Play Interpretive signage, maintenance if reserve has structures equipment inspected monthly) memorials and walkways Developed Fenced and may have water supply Sustainable management practices Reserves with Minor Woody weed control Improvements Erosion Control Continued regular seasonal Revegetation and rehabilitation maintenance Level C Reserves Support environmental rehab. Schemes Development of controlled pedestrian access Natural and Fire Protection Sustainable management practices Undeveloped Reserves Assess foreshore areas for strategic and environmental significance Level D Reserves Support Environmental groups in conservation programs

Bikeways and Improved transit and Maintain reasonable access for users Sustainable transit and pedestrian Walking Trails pedestrian links movement Formed transit path to protect habitat

Cemeteries Refer to section 2.3 of this document for Cemetery Management Guidelines REFER TO ATTACHMENT “A” - COMMUNITY LAND REGISTER FOR RELEVANT CLASSES OF LAND

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COMMUNITY LAND MANAGEMENT PLANS Local Government Act, 1999 (Chapter 11 Div. 4, Sec’s. 196-199)

LOWER LAKES AND RIVERFRONT RESERVES

ACCESS AND FACILITIES

COMMERCIAL ACTIVITIES

CONSERVATION

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Reserve Type Objectives Actions Performance Measures

Foreshores of Lake Alexandrina Provide and maintain Prudential asset and risk Sustainable management and Lower Murray River community facilities that are management practices safe, sustainable and useful Recommendations to PAR Protections of natural Protect natural habitat resources

Protect water quality

Supplementary to the criteria provided Assess foreshore areas for Develop a Strategic Prioritisation and Implementation in the General Classifications of strategic and environmental Management Plan for each of infrastructure plan Council’s reserves the following areas significance of the freshwater townships have been identified as defined and localities that Compliance with licensing localities of foreshore management Access to private and recreational acknowledges their diverse conditions boating facilities nature recognising the

importance of the benefits of ESD (being positive outcomes for environmental, social and economic community values.

Support Environmental groups in conservation programs

Fire and Habitat Protection

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Reserve Type Objectives Actions Performance Measures

RIVER ACCESS AND FACILITIES Public boating facilities and Develop a strategic infrastructure Prioritisation and Implementation destinations including boat ramps, plan for the development and of infrastructure plan jetties, moorings, shelters, maintenance of public boating signage and information facilities along the freshwater foreshores of Alexandrina Council

Funding and partnership Recreational Boating Fund opportunities Tourism SA RIVER ACCESS Foreshore reserves and access to Maintain existing foreshore Maintain within parameters of water reserves and boating facilities budget

Recreational Boating Develop strategies to retain Interpretive signage sustainable natural reserves Controlled access to sensitive Identify public access areas foreshore reserves

Provide appropriate traffic management strategies

Risk management

RIVER FACILITIES Development of public facilities Develop a strategic infrastructure Implementation of strategic Maintenance of existing facilities maintenance and development infrastructure plan plan

CONSERVATION Conservation of wetlands and Develop policy and plans to retain Implementation habitat lineal habitat corridors along the foreshore Adopted by Council 6th July 2009 Page 14 of 90

Reserve Type Objectives Actions Performance Measures

CONSERVATION Observe Ramsar protocols Focus movements to Sustainable infrastructure consolidated wear paths to protect the wider environment

COMMERCIAL ACTIVITIES Commercial activities along the Develop policy addressing Compliance with relevant foreshore commercial opportunities legislation

Boating Clubs Referrals to DWLBC, EPA, Native Consistent with Development Veg, Ramsar, Transport SA Plan Water diversion Marine Consistent with approvals Marina activities Provide appropriate land tenure Consistent with lease or licence Boat hire and associated activities Provide appropriate licensing conditions conditions Goolwa Wharf Development Provide appropriate tenure Successfully managed events Promote the Goolwa Wharf Tourism events and infrastructure precinct Foreshore facilities part of Council’s assets and Promote and maintain tourism infrastructure maintenance plan events and infrastructure PRIVATE JETTIES AND PUMPS Private interests in foreshore land Develop policy addressing Consistent with Development commercial opportunities Plan Water diversion Referrals to DWLBC, EPA, Native Consistent with approvals Private jetties Veg, Ramsar, Transport SA Marine Consistent with lease or licence Recreational Boating conditions Risk management of private Adopted by Council 6th July 2009 Page 15 of 90

Reserve Type Objectives Actions Performance Measures

jetties under delegated licensing conditions

FORESHORES OF LAKE ALEXANDRINA AND LOWER MURRAY RIVER

Provide and maintain Prudential asset and risk Sustainable management AREAS SUBJECT TO A LEASE OR community facilities that are management practices LICENCE safe, sustainable and useful

Goolwa Jetski Kiosk and hire Develop and maintain appropriate Consistent with Development GOOLWA AND HINDMARSH ISLAND leases and licences for the Plan AND CURRENCY CREEK Alongshore Marina – South Lakes activities Charles Irwin Consistent with relevant Provide appropriate land tenure environmental agencies PS Goolwa High tenancy occupation Goolwa Aquatic Club and Aqua Goolwa Wharf Precinct is subject Café restaurant to a specific management plan Commercial tenancy agreements that provides for the development Goolwa Regatta Yacht Club and maintenance of the precinct Compliance with lease or licence conditions Armfield’s Slipway Provision of commercial tenures Armfield’s Shed within the Goolwa Wharf precinct Review of tenure subject to including Restaurant, boat environmental conditions SA Water DWLBC pump out building river cruises, Oscar W, station Micro brewing, Steamranger, open markets, special events, Goolwa Wharf Precinct public access and boardwalks, recreational boating facilities and public facilities Adopted by Council 6th July 2009 Page 16 of 90

Reserve Type Objectives Actions Performance Measures

Floating Gallery – Amelia Park

Captain Sturt Marina (not under GOOLWA AND HINDMARSH ISLAND Council’s control) AND CURRENCY CREEK Goolwa Slipway and Marina – Barclay and Edwards

Goolwa Boat Haven and B&B – Fluri

Birks Harbour Marina and B&B – Watson

Goolwa Guide and Scout Hall FINNISS, CLAYTON AND POINT Clayton Camp landing in Old Develop and maintain appropriate Consistent with Development STURT Clayton leases and licences for the Plan activities Clayton Bay Wetlands Caravan Consistent with relevant Park – Hylton Provide appropriate land tenure environmental agencies

Backwater Boats hire and training High tenancy occupation – Hylton Commercial tenancy agreements Toads Landing – Hylton (Crown Lease) Compliance with lease or licence conditions

MILANG AND LAKE ALEXANDRINA Milang Foreshore walkway now Develop and maintain appropriate Consistent with Development FORESHORES resumed by Council leases and licences for the Plan Adopted by Council 6th July 2009 Page 17 of 90

Reserve Type Objectives Actions Performance Measures

activities Port Milang Historical Railway Consistent with relevant Museum – Daranda Terrace Provide appropriate land tenure environmental agencies

Milang Shacks (Crown Leases) High tenancy occupation

Commercial tenancy agreements Milang Caravan Park – Colaroutolo Compliance with lease or licence conditions SA Water jetty (Crown Lease)

Milang Bay foreshore development

Langhorne Creek Water Co. and other private water diversions

REFER TO ATTACHED COMMUNITY LAND REGISTER AND CLASSIFICATIONS OF LAND

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COMMUNITY LAND MANAGEMENT PLANS Local Government Act, 1999 (Chapter 11 Div. 4, Sec’s. 196-199)

SEA COAST RESERVES

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Reserve Type Performance Target Strategic Management Performance Measures Objective Actions

Sea Coast Foreshores Provide and maintain Prudential asset and risk management Sustainable management community facilities that practices Note: The Objectives, are safe, sustainable and Due diligence in respect to areas of cultural Strategies and useful and environmental significance Support of Environmental Measures stated here Groups apply to all reserve Alexandrina Coastal Park Plan – Goolwa types in addition to any Beach to Basham Beach Middleton Due regard for culturally supplementary significant areas management practices Basham Beach Trust – Basham Beach to that may be applicable Knight’s Beach Port Elliot Development of sea coast foreshore reserves pursuant to the adopted coastal development plans Wetlands and prescribed Preservation and Ramsar protocols for migratory birds Sustainable management practices Watercourses management of foreshore habitat Protection of native flora and fauna habitats

Support Environmental groups in conservation programs

Highly Developed Improved amenity for public Water conservation policy Compliance with risk management Reserves and Gardens – areas and operational policies (irrigated) Regular and more frequent maintenance in high use reserves Adopted by Council 6th July 2009 Page 20 of 90

Reserve Type Performance Target Strategic Management Performance Measures Objective Actions

Level A and B Reserves Regular play equipment inspection and maintenance Developed Reserves Improved amenity for public Regular maintenance subject to seasonal and Compliance with risk management Non irrigated areas budgetary constrains and operational policies

Level “C” Reserves Annual structural inspection of built assets

Regular play equipment inspection and maintenance if reserve has structures Natural Undeveloped Conservation of sensitive Fire Protection Compliance with risk management Foreshores foreshore habitat and operational policies Assess foreshore areas for strategic and Level “D” Reserves Controlled access through environmental significance Conservation programs in –place reserves Support Environmental groups in conservation Controlled access areas Sustainable management programs maintained practices Bikeways and Walking Improved transit and Maintain reasonable access for users Sustainable transit and pedestrian Trails pedestrian links movement Formed transit path to protect habitat

Chiton to Freeman Nob Provide and maintain Maintain reasonable access Public access includes Boomer, community facilities that Knight’s, Green Bay, are safe, sustainable and Maintain existing pathways, steps and other public Dedicated and defined walking headlands, breakwater, useful structures paths, steps and viewing areas that Lady Bay serve to reduce the environmental Protection of sensitive foreshore conservation impact on the foreshore areas areas

May include new walkways and steps to protect Adopted by Council 6th July 2009 Page 21 of 90

Reserve Type Performance Target Strategic Management Performance Measures Objective Actions

high use areas and popular beaches

Maintain dedicated car parking areas and pedestrian access

Support sustainable emergency services

Support Community Groups and Service Clubs in developing and maintaining community facilities Horseshoe Bay Horseshoe Bay Master Plan Implementation of the Master Plan subject to Development of Horseshoe Bay Master Plan availability of funding from grants, trusts and subject to availability of grant Council’s budgetary considerations funding, trust allocations and Council’s budget allocations Basham’s Beach Trust Basham Beach Trust Planning and implementing the recommendations Development of the area subject to land and Port Elliot agreement and advisory of the Basham Beach Trust Advisory Committee budgetary considerations Caravan Park Committee Alexandrina Coastal Park Alexandrina Coastal Park Implementation of development pursuant to the Develop and maintain the areas Basham’s Beach to Plan Plan prescribed within the Plan subject Goolwa Beach including to grant fund availability and Middleton and Surfer’s Included the redevelopment Redevelopment of car park precinct including Council’s budgetary constraints of Goolwa Beach Carpark upgrading of kiosk facilities and public amenities Goolwa Beach car park to Sustainable environmental May be the subject of a National Parks Sustainable environmental controls Murray Mouth controls Management Plan that will be prepared by the National Parks and Wildlife Services and other Government and Cultural agencies Coorong National Park – Note: The Crown Land “water” National Parks and Wildlife Services Sustainable environmental controls Goolwa Channel, Mundoo reserve that adjoin the Coorong (NPWS) Channel and Boundary National Park have be resumed Council has no direct management control over Creek by the Crown And rededicated these land parcels except to maintain road reserve as National Park access to the reserves.

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Reserve Type Performance Target Strategic Management Performance Measures Objective Actions

Sites with exclusive occupation, dedications or leases

Chiton Rocks SLSC To provide recreational and Provide dedicated land parcel and lease Standard Community Land lease emergency services facilities for community group within Alexandrina Council Nominal rental in lieu of complete building and grounds maintenance Compliance with lease conditions by Lessee Possible 21 year (with certain rights of renewal) Freeman Nob Recreation Provide and maintain Dedicated Recreation Reserve Maintain public access and Reserve (Sec 294) community facilities that amenities subject to sustainable are safe, sustainable and Includes Port Elliot Soldiers Memorial Gardens, budgetary provisions useful Continental Park, Obelisk, coastal path, lookout and sculptures, car parking and toilets Port Elliot Recreational Provide and maintain Maintain public access and use Maintain amenity subject to risk Jetty (leased from community facilities that assessment and budgetary Transport SA) are safe, sustainable and Regular risk assessment constraints useful Port Elliot SLSC To provide recreational and Dedicated land parcel and long-term lease of 21 Compliance of Lessee with lease emergency services facilities years with certain rights of renewal conditions within Alexandrina Council Lease area includes boat ramp Support for the Surf Life Saving communities Nominal rent in lieu of complete building and grounds maintenance

Lease provides for building extensions subject to normal development assessment and public consultation

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Reserve Type Performance Target Strategic Management Performance Measures Objective Actions

Flying Fish Restaurant Improve the amenity of the Commercial lease over the existing “footprint” of Compliance of Lessee with lease foreshore areas by providing the building and curtilage conditions positive economic opportunities within the Commercial rent with “ramped” offsets to reflect the community value of initial capital investments amortised over the first trimester of the lease

Asset reverts to Council at the expiry of lease Port Elliot Bowling Club To provide recreational Specifically dedicate land parcel and provide Compliance of Lessee with lease services facilities within appropriate lease conditions Alexandrina Council Nominal rent in lieu of complete building and grounds maintenance

Port Elliot Caravan Park Improve the amenity of the Commercial Lease (and Under-lease) with certain Compliance of Lessee with lease foreshore areas by providing rights of renewal since 1984 conditions positive economic opportunities within the Dedicated State Planning Authority land parcel Periodic Review of rent to market community under Council’s care and control (by lease from value. Government) and freehold Council Land under a Provide significant economic Trust agreement (Basham’s Beach Trust) Refer to leased community land and social benefits to Port section Elliot community and the Full and fair commercial rent revenue that is shared Alexandrina Council on a 55:45 basis between the Basham Beach Trust Support for the continued operation a/c and Council respectively. of the Caravan Park

Dedicated Trust funds for the improvement of the May be subject to a specific caravan park and adjacent foreshores Community Land Management Plan in its own right.

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Reserve Type Performance Target Strategic Management Performance Measures Objective Actions

Basham’s Beach Trust Develop and maintain tourist Basham Beach Trust agreement Continued sustainable access and Land accommodation rehabilitation Basham Beach and Horseshoe Bay development Provide controlled public plans Development and maintenance of access to foreshore within the the foreshore pursuant to the ambit of the trust Maintain tourist accommodation tenancy development plans agreements Goolwa Beach Kiosk Improve the amenity of the Commercial agreement Refer to Leased properties section foreshore areas by providing positive economic Site to be upgraded pursuant to Alexandrina opportunities within the Coastal Park Plan community Sir Richard Peninsula Management Plan to be Owned by the Crown under the Minister for Public Support for sustainable developed for Sir Richard Infrastructure and The Minister for the Environment management of Sir Richard Peninsula and Goolwa Beach and the Dept of Water, Land and Biodiversity Peninsula (Car park to Murray Mouth) Conservation by NPWS in consultation with Managed by the Murray Darling Basin Commission Maintaining a tidal signature within environmental, cultural and the Coorong for positive community representation Operations managed by SA Water barrages environmental outcomes operations including sand dredging operations

Adjacent to the Coorong National Park Coorong National Park National Parks & Wildlife NP&WLS Support for NPWS objectives and Services Area is to the High Water Mark within the Coorong Management Plans Sugar’s Beach Recreational access to Maintain carpark and public facilities Facilities maintained and Coorong operational Water Reserves on Within Conservation Areas of Provide opportunities for coastal rehabilitation Reserves retained and used for Hindmarsh Island below Hindmarsh Island PAR programs conservation projects barrages

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COMMUNITY LAND MANAGEMENT PLANS Local Government Act, 1999 (Chapter 11 Div. 4, Sec’s. 196-199)

COMMUNITY LAND RESERVES WITH SPECIFIC CONSERVATION AGREEMENTS

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Reserve Type Performance Target Strategic Management Performance Measures Objectives Actions

Reserves with special dedications, Provide and maintain Prudential asset and risk Sustainable management Heritage and Conservation community facilities that are management practices Agreements safe, sustainable and useful Recommendations to PAR Conserve native plant Develop a Strategic Management Sustainable management Supplementary to the criteria provided communities and fauna habitat Plan for each of the localities practices in the General Classifications of Conserve cultural heritage including fire protection Council’s reserves the following areas features have been identified as defined Support Environmental groups in localities with dedicated Heritage Encourage community conservation programs Conservation Agreements appreciation of reserve values

Bush for Life Prioritisation and Implementation Funding and partnership Landcare, Coastcare of Strategic Management Plan opportunities NHT funding Heritage Agreement grants ROSES funding Survey animal and plant species Identify public access areas Maintain within parameters of and other natural and cultural Identify risks to conservation budget features values Risk management Interpretive signage Identify values and zones Develop plant and animal species lists Restrict activities to protect and Identify public access areas and Maintain appropriate controls enhance conservation values control by paths, fencing and signage and neighbour education program Suppress weed invasion Develop a weed management Sustainable weed control strategy Adopted by Council 6th July 2009 Page 27 of 90

Reserve Type Performance Target Strategic Management Performance Measures Objectives Actions

Lot 190 Ferguson Road, Goolwa Gazetted Conservation Reserve Bush for Life site and Sustainable management (Also Lot 177, 186 and 78 make up full maintenance principals practices extent of reserve area) Agreement between Dept. Develop management plan using Environment and Heritage and these principals Council – 28/8/2001 NHT and ROSES funding was used for purchase

Section 22 Clayton – Finniss Road In Trust for Conservation and Heritage Agreement grant funding Sustainable management (Finniss oval recreation reserve) Recreation purposes practices Heritage Agreement ( variation – Bush for Life ? 12/7/2000) for preservation and Plant species list and re- enhancement of native vegetation vegetation plan

Lot 11 and section 927 Decaux Road Gazetted Conservation Reserve – Bush for Life site Sustainable management 7/11/2000 practices Conservation Action Plan Ferryman’s Reserve Gazetted Conservation purposes Bush for Life site Sustainable management Lot 2 Randall Road, Hindmarsh Island – 6/4/1998 NHT funding practices Management Plan – Hindmarsh Hindmarsh Island Landcare Island Landcare Group Group developing and maintaining per plan Strathalbyn Soldiers Memorial Gardens State Heritage Area Planning and implementing the Develop and maintain the area Lot 1 Albyn Tce. and Lot 91 Strathalbyn Soldiers Memorial recommendations of the within the study subject to grant Commercial Road Gardens Conservation and Conservation and Management fund availability and Councils Management Study Study and Advisory Committee budgetary constraints REFER TO LIST OF LAND PARCELS FOR RELEVANT CLASSES OF LAND

Adopted by Council 6th July 2009 Page 28 of 90

ALEXANDRINA COUNCIL

COMMUNITY LAND MANAGEMENT PLANS Local Government Act, 1999 (Chapter 11 Div. 4, Sec’s. 196-199)

PART 2: HALLS AND COMMUNITY FACILITIES

PERFORMANCE TARGETS AND MEASURES

HALLS AND COMMUNITY FACILITIES

CEMETERIES

SPORTING AND RECREATION GROUNDS

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PERFORMANCE TARGETS AND MEASURES Halls and Community Facilities

Strategic Plan Ref Code Objective Actions Performance Measures Provide and maintain Prudential asset and risk management Sustainable management Facility Type community facilities that practices Halls and are safe, sustainable and Due diligence in respect to areas of cultural Community useful and environmental significance Support of Environmental Facilities Groups

Due regard for culturally significant areas

Community Ensure the community has Review Council’s policy for income raising in facilities that reasonable access to the use connection with Council’s facilities meet the and enjoyment of community communities centres, halls and other built Review current uses of our halls and expand the facilities model of community centres wherever possible needs

Maintain the economic value of built infrastructure through Create an action plan for broadening usage of adequate financial support so facilities. as to serve the community’s ongoing needs. Plan for community centres that bring younger people and older people together

Ensure the community has Review the strategy in managing of Council’s Built reasonable access to the use Assets with a view to bringing all aspects under the and enjoyment of community Built Asset Co-ordinator’s responsibilities. centres, halls and other built facilities Review The Alexandrina Council Infrastructure Plan to reflect all council’s capitalized assets and maintenance schedules. Maintain the economic value of built infrastructure through

30 PERFORMANCE TARGETS AND MEASURES Halls and Community Facilities

Strategic Plan Ref Code Objective Actions Performance Measures adequate financial support so Review Council’s policy for income raising in as to serve the community’s connection with Council’s facilities ongoing needs.

Buildings and structures that Review current uses of our halls and expand the are maintained for future model of community centres wherever possible generations Create an action plan for broadening usage of facilities.

Plan for community centres that bring a mix of people together Developed Level Improved amenity for public Regular maintenance subject to seasonal and Sustainable management practices Reserves “B” areas budgetary constrains Non irrigated May have water services, Continued regular programmed seating and shelters Annual structural inspection of built assets maintenance Level B Reserves Landscaped areas Paths Regular play equipment inspection and Annual Risk Assessment (note: Play Interpretive signage, maintenance if reserve has structures equipment inspected monthly) memorials and walkways Highly Developed Level Improved amenity for public Water conservation policy Sustainable management practices Reserves and “A” areas and may include Gardens – Shelters, toilets, seating, play Regular and more frequent maintenance in high Continued regular programmed (irrigated) equipment, formal gardens, use reserves maintenance Level A Reserves landscaped areas, paths, walkways, bike tracks, Regular play equipment inspection and Regular programmed Risk interpretive signage, plaques, maintenance Assessment (note: Play equipment public artwork, monuments inspected monthly) and dedicated memorials Built Assets INF Infrastructure required for Develop integrated and sustainable infrastructure Implementation of Infrastructure operational activities plans Capital and Maintenance works

31 PERFORMANCE TARGETS AND MEASURES Halls and Community Facilities

THIS PAGE IS LEFT BLANK

ALEXANDRINA COUNCIL

COMMUNITY LAND MANAGEMENT PLANS Local Government Act, 1999 (Chapter 11 Div. 4, Sec’s. 196-199)

PART 3: BUSINESS AND COMMERCIAL PROPERTIES

PERFORMANCE TARGETS AND MEASURES

! Commercially Leased Premises and Rental Property ! Marinas and Leased Foreshore Land ! Caravan Parks and Camping Grounds ! Proposed Development Opportunities

Strategic Plan Objective Actions Performance Measures

Ref Code

Provide and maintain Prudential asset and risk management Sustainable management Facility Type commercial facilities that practices Business and are safe, sustainable and Identify community assets that can Commercial useful provide a positive economic benefit for Support of Environmental Leases the Community now and for future Groups generations Retain viable buildings and Due regard for culturally structures for future Due diligence in respect to areas of cultural significant areas generations and environmental significance Review of land and buildings Periodic review of viability of rental land retained for rental in respect to and buildings environmental, social and economic viability Periodic review of rental income to market valuations

Community Review Council’s policy for income raising Relevant tenancies facilities that Maintain the economic value in connection with Council’s facilities meet the of built infrastructure through Compliance with lease conditions communities adequate financial support so Review current tenancies and leases for needs as to serve the community’s relevancy, consistency and economic Consistency in financial reviews ongoing needs. impact on Council’s financial position. Positive environmental, social and Review current uses of our halls and economic benefits to the expand the model of community centres Community. wherever possible

Strategic Plan Objective Actions Performance Measures

Ref Code

Create an action plan for broadening usage of facilities.

Plan for community centres that bring younger people and older people together

Ensure the community has Review the strategy in managing of Council’s Implementation of Infrastructure Plan reasonable access to the use Built Assets with a view to bringing all aspects and enjoyment of community under the Built Asset Co-ordinator’s centres, halls and other built responsibilities. facilities Review The Alexandrina Council Infrastructure Maintain the economic value of Plan to reflect all council’s capitalized assets built infrastructure through and maintenance schedules. adequate financial support so as to serve the community’s ongoing needs. Review Council’s policy for income raising in connection with Council’s facilities

Buildings and structures that are maintained for future generations Review current uses of our halls and expand the model of community centres wherever possible

Developed Level Improved amenity for public Regular maintenance subject to seasonal and Sustainable management practices Reserves “C” areas budgetary constrains

Strategic Plan Objective Actions Performance Measures

Ref Code

Non irrigated May have water services, seating Continued regular programmed and shelters Annual structural inspection of built assets maintenance Level C Reserves Landscaped areas Paths Regular play equipment inspection and Annual Risk Assessment (note: Play Interpretive signage, memorials maintenance if reserve has structures equipment inspected monthly) and walkways Highly Developed Level Improved amenity for public Water conservation policy Sustainable management practices Reserves and “A” areas and may include Gardens – Shelters, toilets, seating, play Regular and more frequent maintenance in Continued regular programmed (irrigated) equipment, formal gardens, high use reserves maintenance Level A Reserves landscaped areas, paths, walkways, bike tracks, Regular play equipment inspection and Regular programmed Risk interpretive signage, plaques, maintenance Assessment (note: Play equipment public artwork, monuments and inspected monthly) dedicated memorials Built Assets INF Infrastructure required for Develop integrated and sustainable Implementation of Infrastructure operational activities infrastructure plans Capital and Maintenance works Leased Assets LEA Assets subject to lease or licence Management plans to be developed for each Adoption of Management Plans SE type of lease

REFER TO ATTACHMENT FOR LISTINGS AND DETAILS OF LEASED PROPERTIES

ALEXANDRINA COUNCIL

ATTACHMENTS SUPPORTING MANAGEMENT PLANS

A. COMMUNITY LAND REGISTER AND CLASSIFICATIONS

B. BUSHCARE SITES LISTING WITH SURVEY FORM

C. FERGUSON ROAD BUSH RESERVE MANAGEMENT PLAN

D. CEMETERY MANAGEMENT GUIDELINES

E. COMMUNITY LAND REGISTER OF LEASES OR LICENSES

F. IRRIGATED PUBLIC OPEN SPACE WATER USE POLICY

ALEXANDRINA COUNCIL

ATTACHMENT A

COMMUNITY LAND REGISTER AND CLASSIFICATIONS

(This register contains land tenure details and classification levels of all community land and is contained as a separate spreadsheet document).

ALEXANDRINA COUNCIL

ATTACHMENT B

REGISTERED BUSHCARE SITES

WITHIN ALEXANDRINA

ALEXANDRINA COUNCIL

ATTACHMENT C

MANAGEMENT PLAN FOR BUSH RESERVE

FERGUSON ROAD GOOLWA BEACH

REGISTERED BUSHCARE SITE

ALEXANDRINA COUNCIL

DRAFT

MANAGEMENT PLAN

FERGUSON ROAD BUSH RESERVE

(Un-named at present)

Comprises Lot 190, 186,177 and78 Ferguson Road, Goolwa

RESERVE MANAGEMENT OBJECTIVES

• Preserve and protect the reserve in its natural condition as part of the National Reserve System and Councils Community Lands Management Plans system.

• Preserve and protect indigenous flora and fauna habitats.

• Regenerate or restore degraded areas of native vegetation and to suppress exotic species of plants and animals.

• Restrict activities on the reserve to areas zoned for the purpose, while providing for limited visitor use.

• Manage the potential and actual impact of fire on native vegetation, persons and property and other assets while achieving other management objectives.

• Encourage community appreciation of reserve values and involvement in management.

• Manage reserve boundaries in accordance with other objectives, seeking a co-operative approach from adjoining land owners.

• Develop and demonstrate improved techniques for vegetation management through systematic monitoring and regular review of management directions.

DEVELOPMENT PROCESS OF PLAN

• Lot 190 of the reserve area was highlighted as one with a specific Heritage Conservation Agreement through Councils Community Land Management Plans process and the need identified for the whole reserve area to have a site specific management plan.

• Outline draft plan using general principles of Private Protected Area Establishment Agreement between the Department of Environment and Heritage and Council – 28/8/01 ( condition of agreement to develop a management plan )

• Incorporate plant species list from 1994 survey as well as any updates from Bush for Life activities. Also incorporate Bush for Life management principles in the plan through consultation with bushcarers, site supervisor and considering their existing strategies and records.

• Consult with residents and adjoining property owners and interested groups either through the Community Lands consultation process or independently.

• Adoption of final plan by Council.

• Copy forwarded to the Department of Environment and Heritage.

• Implement the Plan.

• Review the Plan.

BACKGROUND, HISTORY AND STATUS OF RESERVE

• The section of land containing the remnant Sheoak scrub was historically used for grazing and cropping (known as the Primrose Paddock). The land was rezoned residential and purchased by a property developer in the early 1980’s.

• Lot 177 and 78 were handed over to Council as reserve by the developer of Jubilee Estate in the later 1980’s and early 1990’s.

• Subsequently a land division application was submitted to Council in March 2000 for lot 190 and other land in the vicinity. Lot 186 was acquired as reserve as an open space requirement leaving 2.791 ha. in need of acquisition. (A 1994 comprehensive report on the high biological value and conservation significance of this land by the Native Vegetation Management Branch had convinced Council that the land should be protected from residential development.)

• The remainder of Lot 190 was successfully purchased from the developer with two thirds National Heritage Trust funds and one third Regional Open Space Enhancement Scheme funds. Council entered into an agreement with the Department of Environment and Heritage to manage as a protected area – 28/8/2001

• The Bush for Life site on Ferguson Road was extended to include the reserve area

• Boundary fencing along Ferguson Road and walkway was installed by Council as well as Bush for Life signage in 2002-3.

• There have been two fires in the reserve area in the last two years deliberately lit by youths burning approximately .2 ha. They were successfully contained by CFS and Council staff.

RESERVE DESCRIPTION

The reserve is comprised of Lot 190, 186, 177 and 78 Ferguson Road, Goolwa. Refer attached map.

The adjacent land uses are residential i.e. comprising individual land parcels with houses being developed as well as a retirement village. And private Heritage Agreement land.

The following description of the reserves conservation significance is extracted from an assessment by Elizabeth Byard of the Native Vegetation Management Branch –14/3/1994:

SUMMARY AND CONCLUSIONS

The biological value and the conservation significance of the subject vegetation is considered to be extremely high. The high number and importance of the rare plant species within the vegetation, the low disturbance levels and the presence of an intact under story, coupled with the high clearance rate within the district, ( over 95%) and the low level of conservation of the plant association (Allocasuarina verticillata grassy low woodland) within the region are of particular importance in attributing it such a high conservation significance.

RESERVE VALUES

• Extremely high biological value and conservation significance –( per E. Byard assessment)

• Landscape Values -- as well as high conservation value it is a significant green buffer between residential areas linking as a green buffer/habitat corridor from the reserve on Merrett Ave. through to the Heritage Agreement areas , Goolwa Golf Course and Tokuremoar. Also a good seed source and indication of landscape character for re-vegetation of nearby reserves and residential gardens.

• Educational, Historical and Scientific Values -- through the Bush for Life volunteers and signage the education of adjoining residents is likely of the endemic plant species present , weeds, fire prevention, rubbish dumping and other threats and the need for conservation action. Also through school visits etc. wider education of students and visitors are also possible and there is the potential for increasing the number of volunteers. There is the potential to increase botanical knowledge of the area though ongoing surveys by volunteers and botanists. Probably other rare species will be found. Because of immediate threats to the area good management skills will be learnt by Council staff and Bush for Life volunteers through monitoring and reviews.

1 MANAGEMENT ISSUES AND STRATERGIES

As the reserve is in effect surrounded by residential development the potential for accidental or deliberate lighting of fires is high. The protection of assets, including the native vegetation, in the event of a fire is an important aspect of the reserve management.

• Ecological fire management – There has already been two fire events on the reserve in the last two years which although quickly contained reinforces adjoining residents concern of fire threat to their property. When fire does occur the monitoring and evaluating of the effects on the ecology is important. Follow up weed control is also important.

• Fire protection – Need to maintain the existing cleared area on the Sexton/ Evans St. boundary as a mowed fuel break. (can allow some regeneration to within 10-15 mts.of the boundary) Also the small cleared area at the middle of the northern boundary needs to be maintained as a break but need to define access to this area. Probably walk in with whipper-snippers as softest option.

Timing of mowing of the fuel breaks is important to give maximum impact on weed populations and favor native plants. Cut weedy species that can be dispersed by mowing at flowering or before seeds mature. Delay cutting native herbaceous species until they have shed seed.

Fuel breaks to be clearly defined on plans and on ground markers. Other than mowed/ whipper-snipped areas fuel reduction by systematic removal of weed species moving out from least disturbed remnant vegetation to more weedy areas.

Incorporate the reserve management plan in the District Bushfire Prevention Plan.

Weeds The reserve contains some obvious proclaimed weeds to be controlled e.g. bridal creeper, olives, boxthorn, and boneseed. Also some garden escapes like gazania and scabiosa are establishing on the outer edges. Some pasture plants like vehlt grass are persistent in some areas.

Strategies: Adopt a long term weed management program featuring the following components 1. Areas of high conservation value targeted for careful weeding using Bradley/ Robertson methods. 2. Minimum disturbance of native vegetation and soil combined with selective weed removal to encourage natural regeneration and enhance the overall condition of the native vegetation. Also support biological controls like bridal creeper rust. 3. Adhere to weed hygiene throughout the reserve e.g. ensure that vehicle and tools are clean and avoid moving soil between sites. 4. Early detection and removal of outlying weeds. 5. A consistent effort to keep ahead of weed reproduction. 6. Inclusion of all of the important weed species, targeting species which are well established and also species which are sparse or localized in the vicinity. 7. Co-ordination of all facets of management, particularly fire protection and public access, to avoid damage to native vegetation.

Public uses Recreation – walking, bike-riding, ball games etc. Research and Nature Study – Bush for Life activities, school students and uni. students etc. Illicit uses – dumping, wood cutting, flower and plant removal, excavating to build bike humps and building cubbies etc.

Recreation Walking – existing walking tracks within the reserve meander around as general bush walks but also as a through walk from the access gate on Ferguson Road to Sexton St. and Merrett Ave. Also there is a walking/cycle track along the boundary from the Bradford Road intersection through to Merrett Ave. This is fenced on the reserve side of the track. There is a need to close some of these meandering tracks to protect the vegetation and to highlight the ones to be maintained by suitable sign posting. Dogs should also be kept on a lead and not allowed to run free.

Bike riding – This should be restricted to the boundary track on the eastern side and excluded from the rest of the reserve. There is substantial damage being caused at present through mound building for BMX activity.

Ball games – There is potential to allow this activity along the cleared area to be maintained as a fire break along the eastern side however the regeneration area would need to be pegged for exclusion.

Cubbie building – This is not appropriate due to the damage caused. These should be removed as soon as noticed to discourage.

Research and Nature Study

This is an appropriate activity within the reserve if controlled. Need to ensure groups /students are supervised and keep to tracks. There should be no flower, seeds or plant removal without appropriate approvals. Bush for Life volunteer activities are appropriate and necessary for the maintenance of the reserve per the adopted plan and own guide lines.

Illicit uses

Local residents should be encouraged to perform a reserve watch role in relation to these activities ( often some adjoining residents are responsible for garden waste dumping, clearance etc.) Prompt removal of garden waste and rubbish should be undertaken. Undertake enforcement of regulations as needed. Install appropriate signage on fences and access points outlining inappropriate activities and values of the reserve to protect.

Conservation of indigenous flora and fauna

Protect areas of greatest biological significance from disturbance or inappropriate management through an integrated approach i.e. areas of least degradation along the limestone ridge - discourage access. Apply existing and future knowledge of the biology of the native vegetation and of its component species to maintaining its particular natural values. Allow natural regeneration of degraded areas by careful weed removal/suppression. Most appropriate on this site compared to planting. Fallen dead or alive trees and branches only be cleared over fence lines and within fuel break zones. The rest to remain as habitat. Protect native vegetation linkages along Ferguson Road to other areas of remnant native vegetation.

Community education and involvement

Install appropriate signage on the reserve e.g. Bush for Life, Council regulations, information signs per Agreement conditions. Inform local residents about reserve management plans and objectives and update regularly. Encourage appropriate participation and provide training as required through the Bush for Life program.

IMPLEMENT , EVALUATE AND REVIEW

Main Action Plan

Action Tasks and strategies Responsibility Stage Adopt Public consultation of the Draft plan with the management Community Lands Management Plans Council 2004 plan Adjust and adopt by Council Council 2004 Record Define a grid system on the reserve if not done Council and 2004/5 keeping Create a standard form linked to the grid system volunteers Monitoring Establish photo points and other permanent volunteers ongoing sample sites to observe long term changes Weeds Adopt principals of minimum disturbance of Trained staff 2004/5 native vegetation and soil to encourage natural and volunteers ongoing vegetation Fire Co-ordinate fire protection with weed Staff/volunteers Ongoing management Minimize tracks and fuel breaks per site plan Seasonal fuel reduction in fuel breaks Council staff Annual Include the reserve management in the District Council 2005 Bushfire Prevention Plan Record and monitor fire events for management Staff/volunteers ongoing strategies Community Design and erect entrance and information signs Council 2004/5 education Erect directional signs in reserve and zoning Staff/volunteers ongoing pegs Ensure management plans are available for Council ongoing those who are interested Inform and advise residents of regular activities, Council yearly weeds, fire prevention, access controls and volunteers with reserve watch roles notice Regulated Enforce regulations prohibiting activities that council ongoing activities damage the native vegetation and habitats Feedback Report regularly on progress of work to the Staff/volunteers ongoing Council Evaluation Based on the results of monitoring , evaluate Council, staff 5 year and review management and review priority areas and the and volunteers intervals plan

ALEXANDRINA COUNCIL

ATTACHMENT D

CEMETERY MANAGEMENT GUIDELINES

MANAGEMENT PLAN GUIDELINES FOR SOUTH AUSTRALIAN CEMETERIES

2004

McDougall & Vines Conservation and Heritage Consultants 27 Sydenham Road, Norwood South Australia 5067 Ph (08) 8362 6399 Fax (08) 8363 0121

Email: [email protected]

CONTENTS

Page

1.0 INTRODUCTION 1

2.0 MANAGEMENT ISSUES IN A CEMETERY 3

3.0 MANAGEMENT PLAN SECTIONS 5 3.1 Introduction 3.1.1 Location and Title details (using standard Cemetery Record Sheet) 3.1.2 Status 3.1.3 Current Heritage Listing 3.1.4 Cemetery Management and Current Operating Policies 3.1.5 Legislative Requirements 3.1.6 Relevant Australian Standards and Charters

3.2 Historical Summary of the Cemetery 8 3.2.1 Historical Development of the Cemetery 3.2.2 Main or Notable Periods of Use 3.2.3 Any Other Historical Information Relating to the Cemetery

3.3 Survey of Condition and Elements 9 3.3.1 Current Description of the Cemetery And Its Plan 3.3.2 Grave Types and Condition 3.3.3 Alterations and Adaptations to the Cemetery 3.3.4 Mapping 3.3.5 Recording

3.4 Survey of Landscape and Vegetation 10 3.4.1 Landscape Plan and Planting within the Cemetery 3.4.2 Context and Setting 3.4.3 Indigenous and Endemic Vegetation, Identification and Classification 3.4.4 Invasive Vegetation and Animal Pests 3.4.5 Landscape and Vegetation Management Systems

3.5 Conservation 11 3.5.1 Comprehensive Conservation Policies for the Cemetery as a Whole 3.5.2 Specific Recommendations for Special Areas 3.5.3 Retention of the Original Plan or Layout of the Cemetery 3.5.4 Conservation Techniques for Historic Graves and Monuments, Including Headstones, Iron Work, Kerbing, Grave Tops and Ledgers 3.5.5 New Monumentation/Memorialisation on Existing Graves and Within Historic Areas

3.6 Development of Infrastructure and Buildings 13 3.6.1 Lighting and Electrical Supply 3.6.2 Water Supply and Use within the Cemetery 3.6.3 Storm Water Control and Drainage 3.6.4 Storage, Sheds and Rubbish Areas 3.6.5 User Facilities - Toilets, Shelters, Seats, Bins 3.6.6 Columbaria, Mausoleums and Commemorative Sites. 3.6.7 Signs and Markers

Adopted by Council 6th July 2009 Page 50 of 90

CONTENTS (cont)

Page

3.7 Traffic and Circulation 15 3.7.1 Internal Roads and Paving 3.7.2 Access, Vehicle and Pedestrian Circulation and Parking for Visitors 3.7.3 Size and Type of Vehicles Allowable

3.8 Maintenance 16 3.8.1 General Maintenance 3.8.2 Removal of Rubbish 3.8.3 Special Procedures for Particular Types of Grave Surrounds 3.8.4 Maintenance or Reinstatement of Original Ground Levels 3.8.5 Landscape Maintenance and Mowing 3.8.6 Weed and Animal Pest Control 3.8.7 Fencing 3.8.8 Control of Floral and Other Tributes on Graves 3.8.9 Care of War Graves, Responsibility and Contacts

3.9 General Management Issues 19 3.9.1 New Graves in Historic Areas 3.9.2 Reuse of Areas and Grave Plots 3.9.3 Opportunities for Expansion and Types of Burials 3.9.4 Security 3.9.5 Staff Training 3.9.6 Risk Assessment - Safety, Fire, Volunteers and Others 3.9.7 Writing Operating Policy for the Cemetery

3.10 Financial Operations 21 3.10.1 Income and Expenditure 3.10.2 Budgets and Funding 3.10.3 Financial Viability and Financial Management Strategies 3.10.4 Insurance and Liability / Risk Management 3.10.5 Continuing Use Policy 3.10.6 Development Priorities and Staging 3.10.7 Records Management Systems

3.11 Interpretation and Community Involvement 23 3.11.1 Friends Groups/Volunteers - Management, Briefing and Supervision 3.11.2 Tourism Potential 3.11.3 Marketing and Cultural Development 3.11.4 Methods of Interpretation 3.11.5 Development of Educational Units for Use in Local Schools 3.11.6 Consultation and Communication with All Stakeholders

3.12 Distribution and Review of Cemetery Management Plan 24

4.0 MANAGEMENT PLAN SECTIONS - CHECKLIST 25

Adopted by Council 6th July 2009 Page 51 of 90

1.0 BACKGROUND

There are over 700 recorded cemeteries in South Australia. Most cemeteries around the State, in both rural and urban areas are under the care and control of Local Government, churches or cemetery trusts. Cemeteries, as well as being places of historical and cultural significance, frequently also contain remnant native vegetation, much of which no longer exists in the surrounding area.

The objective of these guidelines is to ensure cemeteries are managed in a way which will preserve and enhance their cultural and natural heritage values while, where appropriate, allowing them to continue to function as operational burial places. The guidelines have been prepared under the auspices of the SA Local Government Association in order to • clearly identify all statutory requirements in the management of cemeteries and to achieve the provisions of all relevant codes of practice and standards. • respond to increasing community pressure to actively participate in and support cultural and environmental heritage protection. • better address the management of community assets. • meet the requirements of the Local Government Act 1999 to adopt community land management plans for all community land. • promote cultural development for all South Australians through an awareness raising process.

A Management Plan overcomes the problem of changes in staff and loss of corporate memory. It formalises the approach to management of a cemetery and provides guidance for all of those who need to undertake any activities in the cemetery or close by. It provides consistency of information.

It is intended to promote the use of the Management Plan Guidelines in all Local Government Areas throughout the State. As part of this process, a Cemetery Management Workshop, based on the issues covered in the guidelines, was held in Adelaide on June 4, 2004. The workshop was located at St Saviours Anglican Church and its associated early but still operational cemetery in Glen Osmond.

The project was initially formulated because concerned persons and Councils realised that SA is gradually losing many culturally and naturally significant values that are connected with cemeteries. It was realised that this is occurring for a range of reasons, including:

• Development: Many cemeteries are constantly being developed, redeveloped or upgraded, which has meant that inadvertent loss of vegetation and heritage elements has occurred.

• Neglect and disturbance: A lack of maintenance in some instances can result in the deterioration of a range of heritage elements in a cemetery such as monuments, fencing, plaques, troughs etc, to a point where they have lost their structural integrity. Remnant vegetation also suffers as a result of weed intrusion and competition, encouraged by previous disturbance or partial clearance.

• "Garden Escapees' This is a term that refers to many ornamental plants introduced into areas for their visual amenity. These, if not properly managed can become invasive in adjacent native vegetation. Many of these have been recognised as "environmental weeds".

Adopted by Council 6th July 2009 Page 52 of 90

• Pests Unmanaged areas may be subject to considerable damage from introduced pest such as rabbits, who will decimate vegetation, and may cause damage to structural items because of their burrowing.

• Maintenance Sometimes interested groups or individuals may decide to 'improve' a cemetery, perhaps as a community project or to repair the grave of a long lost relative or notable identity. This can result in a clean up to remove what appears to be old, broken items, or scrappy, weedy plants. This may result in the removal of native vegetation and significant heritage elements, or replace broken structures such as fencing with modern materials not matching the original. Council maintenance programs can often be the cause of inadvertent damage also.

• Vandalism Old cemeteries have been subject to inappropriate use and the removal of significant objects or random acts of damage. A component of this project will involve awareness raising through the community and Local Government, in order to provide some security through community supervision of cemeteries.

A Steering Committee was formed to assist with the development of the Management Plan Guidelines and the members represented a range of stakeholder and interest groups and organisations.

These included representatives from: Local Government Association Local Government Authorities Heritage Branch DEH National Trust of SA Adelaide Cemetery Authority Australian War Graves Commission Trees for Life Native Vegetation Secretariat DEH SA Cemeteries Association

Adopted by Council 6th July 2009 Page 53 of 90

2.0 ISSUES IN CEMETERY MANAGEMENT

The Steering Committee for the Cemetery Management Guidelines project determined that the following list covers the major issues relating to management of cemeteries

• Development and maintenance of infrastructure • Internal roads and paving surfaces • Signage • Water supply and Irrigation • Water conservation • Storm water drainage • Electrical supply and lighting • Gates and perimeter fencing, internal markers and fences • Lights, bins, seats • Rubbish collection and removal, location of stockpiles

• Workers in the Cemetery • Staff management, skills and training • Volunteer workers and work and training protocols • Guidelines and signage (protocols and safety) • Occupational Health and Safety policy and practice • Insurance and liability

• Public facilities • User access, vehicle access, parking, pedestrian access • Toilets, shelters and seats, information signs • Insurance and liability

• Immediate Operational Issues • General maintenance • Compliance with legislation and regulations, standards • Retention/removal of existing headstones • Reuse of burial sites - methods used - responsibility for headstone • New burial guidelines • Records management • Columbarium and mausoleum requirements • Elaboration of memorials, tributes • Security of site, fencing, graves and buildings • Animal pest control and fencing

• Care of War Graves • Definition and standards • Legislative requirements • Contacts and information

Adopted by Council 6th July 2009 Page 54 of 90

• Heritage value and character • Conservation of headstones (including cleaning) • Repair of damaged headstones • Scale and character of memorials and monuments in historic areas (desired future character) • New commemorative structures: stillborn areas, significant families, dates etc • Heritage interpretation • Application for funding • Awareness of Burra Charter principles

• Management of vegetation in and around the cemetery • Relevant legislation • Maintenance of current landscaping • Retention and management of historic cultural landscape features • Identification of significant vegetation in grave sites and areas • Management of significant or endangered indigenous or endemic vegetation • Management of unused areas • Invasive vegetation and weed and plant disease control • Bushfire safety controls, access and risk management • Awareness of Natural Heritage Charter principles

• Funding and Scheduling of Works • Costing of required works • Council budgeting processes and works schedules • Sources of funding for works and conservation (National Heritage Trust, Department of Veterans Affairs, SA Cemetery Fund) • Locating sponsorship for works • Levy on licences for conservation works

• Consultation, communication and publicity • Contacting leaseholders • Establishing and coordinating Friends groups • Creating participatory programs - "adopt-a-grave" • Design and production of logos, brochures, signs and other information • Conduct of meetings and preparation of press releases

The Adelaide Cemeteries Authority Act requirements for plans of management includes the following sections • Operations • Income and expenditure • Marketing and cultural development • Long term development plan

Adopted by Council 6th July 2009 Page 55 of 90

3.0 MANAGEMENT PLAN SECTIONS

There are various possible formats for writing Management Plans. This section contains explanation and information relating to the issues which should be considered and included where appropriate. A summary Checklist follows and can be downloaded separately to assist in covering all important issues.

A Management Plan for a cemetery can be written to incorporate all or some of the following sections.

3.1 Introduction to Management Plan

This section should cover the basic information relating to the cemetery. It should include:

3.1.1 Location and Title details (using standard Cemetery Record Sheet following) The reference to the Certificate of Title and the exact location of the cemetery by address or Allotment and Section number within a Hundred is useful for site visit purposes and to clearly define the ownership of the cemetery site. Source: Lands Titles Office, Council Records, early Hundreds Maps or other cadastral sources.

3.1.2 Functional Status The status of the cemetery refers to its current functional status, whether it is historic, operative or closed, cleared.

3.1.3 Current Heritage Listing Many cemeteries are included on the State Heritage Register or in the Local Heritage Register of the Local Government Authority concerned. This can be determined by contacting the Heritage Branch of the Department of Environment and Heritage, or the Local Government Authority. If the cemetery is a Local Heritage Place it will be included in the Schedule of Local Heritage places in the Development Plan for the Local Government Authority. The State Heritage Register can be viewed on-line at the Department of Environment and Heritage website. www/environment.sa.gov.au/

3.1.4 Cemetery Management and Current Operating Policies The organisation or body responsible for management of the cemetery should be noted in this section and any existing operating policies which have been formulated by the managing authority should be included here also or as an appendix to the management report.

3.1.5 Legislative Requirements Cemeteries are governed by a range of legislation including: • The Local Government Act, 1934 - Regulations No. 113 of 1995 covers provisions for cemetery management. This Act also allows for community land management plans to be developed which is an appropriate form of management for historic cemeteries. • Local Government Act 1999: requires the preparation of Management Plans for all community lands. Adopted by Council 6th July 2009 Page 56 of 90

NAME OF COUNCIL

CEMETERY RECORD

LOCATION MAP

(Download from Property Record System)

(Indicate scale)

Name: Address: include Section & C.T. Responsible Authority: Council, Trust, Church, Family Type of Cemetery brief description, current operations Size: include number of monuments, significant vegetation areas General Condition:

Heritage Status:

Volunteer Group Contacts: Cemetery & Graves Native Vegetation

Sources of Information:

Date of record

Adopted by Council 6th July 2009 Page 57 of 90

• National Parks and Wildlife Act, 1972 - contains schedules of threatened plant and animal species. • Native Vegetation Act, 1991 - covers the legislation with regard to clearance of native vegetation. • Animal and Plant Control Act, 1986 - sets out pest animals and vegetation, and establishes pest and plant boards • Development Act, 1993 - includes the criteria for the assessment of cemeteries as Local Heritage Places and Regulation 6a) Significant Trees of the Development Regulations 1993 covers the definition of significant trees within cemeteries. • Heritage Act, 1993 - sets the parameters for State Heritage Registered Cemeteries. • The Health Act - covers health requirements for burials and cemeteries.

All of this legislation can be viewed and downloaded from the State Government website - www.parliament.sa.gov.au

• Environment Protection and Biodiversity Conservation Act - this is the Commonwealth Act which aims to protect the environment and heritage, through ecologically sustainable development, conservation of bio-diversity and the conservation of built heritage.

Other legal controls include: Building Code of Australia for any structures on site Local government planning controls (Council staff should assist with identification of any other controls)

3.1.6 Relevant Australian Standards and Charters There are a number of Australian Standards and Conservation Charters which apply to the management of cemeteries and Cemetery Managers are advised to be aware of these: • Burra Charter - provides standards and processes relevant to the conservation of the cultural values of historic places. The Burra Charter is available from the Australia ICOMOS website - www.icomos.org/australia/ • Natural Heritage Charter - provides processes and standards for managing native vegetation and the natural environment. There is also a guideline document Protecting Natural Heritage-Using The Natural Heritage Charter The Natural Heritage Charter is available from the Australian Heritage Commission website www.ahc.gov.au/publications/anhc and /pnc • Australian Standard 4204-1994 Headstones and Cemetery Monuments- sets out the requirements for new grave plots and monumentation. The standards document can be downloaded from www/standards.org.au/

Adopted by Council 6th July 2009 Page 58 of 90

3.2 Historical Summary of the Cemetery

The Conservation Guidelines for Historic South Australian Graves and Cemeteries which can be viewed and downloaded from the Department of Environment and Heritage website provides advice on these sections www/environment.sa.gov.au/heritage/pub.html

If the cemetery has historic graves or was established early in the settlement of South Australia it will have heritage value. This may be sufficient (particularly in the case of a cemetery which is included in a heritage list) to warrant the preparation of a specific Conservation Management Plan. If this is not the case, but there are historic elements in the cemetery the following guidelines apply.

A clear and concise history can be prepared for a cemetery if records exist and can be cross-checked with graves on site. It should be possible to document the development and periods of use of the cemetery.

3.2.1 Historical Development of the Cemetery This section should include any information which can be determined by research or early documents about the reasons for the establishment of the cemetery, who will be responsible for the initial management and how that responsibility changed over time. It could also include a summary of the ages of the graves and burial sites, and any information on significant burials or individuals who are interred in the cemetery.

3.2.2 Main or Notable Periods of Use This section on historical development of the cemetery might be as simple as a chronology which highlights the significant periods when the cemetery was used. This can often be determined from the changes in grave and headstone types across the cemetery.

3.2.3 Any Other Historical Information Relating to the Cemetery In this section, any sources which remain should be noted, including any early cemetery plans or cemetery burial records and where these can be referred to. Many Councils retain these types of records as the management and responsibility was handed to Council from the original trustees.

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3.3 Survey of Condition and Elements of the Cemetery

The current condition of the cemetery should be analysed to form the basis of the management approach. Cover the following issues:

3.3.1 Current Description of the Cemetery and Its Plan A written description of the size and layout of the cemetery should be undertaken in this section and a plan referred to if this is possible. Many small cemeteries will be simple to describe as their use will be limited to a certain period. Larger cemeteries will require more careful delineation of sections in the description. In the description include any notable physical elements including layout, pathways, access-ways, and other structures on site including chapels, mortuaries or such.

3.3.2 Grave Types and Condition A general description of the types of graves (usually related to their historical date) should be included and if there are any unstable or dangerous elements these should be highlighted.

3.3.3 Alterations and Adaptations to the Cemetery Over time areas in many cemeteries have been cleared for reuse or purely as 'tidying up'. These should be carefully analysed and included in the description of the current condition of the cemetery. Many cemeteries were converted to Pioneer Parks in the 1960s and 70s with gravestones removed or set around the edges.

3.3.4 Mapping Wherever possible and with reference to early plans where these area available, a plan of the cemetery should be drawn up which provides at least the grave plot/allotment plan and layout for the cemetery. This will serve as a basis for recoding various elements and can be used as a basis for proposed future works also. If possible, a cemetery should be resurveyed and the survey compared with the original plan. This will establish the true edges of the cemetery reserve.

3.3.5 Recording The existing grave sites and monumentation in a cemetery are required to be recorded, if the cemetery is currently operative this will be in place. However, historic cemeteries may require some form of grave record system to be established. There are many versions of grave site records and each management plan will need to develop an appropriate form of recording for the individual cemetery. Examples are given in the Conservation Guidelines for Historic South Australian Graves and Cemeteries.

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3.4 Survey of Landscape and Vegetation in and around the Cemetery

3.4.1 Landscape Plan and Planting within the Cemetery A landscape plan of the cemetery will assist in management by highlighting the significant elements including significant trees including early planting, shrub and tree patterns and other elements. These create a cultural landscape which should be manged appropriately and conserved if necessary.

3.4.2 Context and Setting The description of the cemetery should also include the context and setting for the landscape including location of paths, fences, gates and other structures, and any obvious specific landscape elements.

3.4.3 Indigenous and Endemic Vegetation, Identification and Classification Native vegetation is often found associated with cemeteries and makes a significant contribution to both the natural and cultural values of the place. Cemeteries may contain examples of original ecosystems including specimens of rare or threatened plants, and provide a habitat for native animal life. The document Protecting Natural Heritage: using the Australian Natural Heritage Charter provides guidelines and checklists for preparing and implementing conservation policies which will conserve important indigenous and endemic vegetation. Identification and classification of such vegetation is the work of a specialist and a group such as Bush for Life, or Parks & Wildlife, Department of Environment and Heritage should be contacted for assistance in this area. It is possible that there are points of conflict between native vegetation and grave conservation, so it will be important to determine if the species damaging the grave is threatened or not. If there are substantial stands of remnant vegetation elsewhere in the cemetery, it may be possible to remove native vegetation from the graves, especially trees and shrubs whose roots may damage headstones. Contacts and websites from Andrew

3.4.4 Invasive Vegetation and Animal Pests Weeds and other invasive vegetation must be carefully removed, preferably by hand, or using a selected low toxicity herbicide. Mechanical weed removal is often damaging to graves and surrounds. This form of careful removal is important for tree seedlings as these can be extremely damaging to grave structures as they grow. Animal pests also cause severe damage to cemeteries through burrowing and destruction of vegetation. If this is unmanaged considerable degradation of the cemetery will result and its value reduced. Rabbits and pigeons have proven particularly destructive. Any program of control should use minimum disturbance techniques to ensure that the least damage is done to important natural environments. The legislation requires workers to exercise caution at all times. (David??) Council should contact the relevant Regional Animal

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3.4.5 Landscape and Vegetation Management Systems Already in Place and their Effectiveness It is also useful to review the current management systems for landscape and vegetation which are in place and highlight any weaknesses or failures these systems have in terms of retaining the significance of the cemetery and the landscape values of the cemetery.

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WHAT TO DO FIRST Basic maintenance and initial measures for cemeteries landscapes There are some things that can be done to protect the cemetery landscape before a Cemetery Management Plan is prepared. These tasks will ensure there is no loss of valuable vegetation or other landscape elements and allows time for careful assessment before more complicated works are undertaken, if required.

Wait, do nothing to the plants. If no records exist of existing or previous plants growing in the cemetery is best to wait for twelve months before doing any weeding, removal or remedial work on plantings. Weed control may destroy valuable bulbs, annuals, perennials or remnant indigenous vegetation. Prepare a plan. During this initial period, obtain or make a simple plan of the cemetery and record all the landscape elements. Trees. Record the species, location, trunk size and canopy size on the plan. Keep a record of trees. It is important to note the spread of the tree canopy as this will affect the type and condition of planting growing underneath it. Bulbs may reappear once woody weeds have been removed. Significant trees. If the trunk circumference measured at one metre above ground level is greater than two metres, it may be a significant tree under the Development Act 1993, depending on the locality of the cemetery. Significant trees require Development Approval if they are to be removed. Observe and record plants growing in and around the cemetery. This can be a daunting task and may require the assistance of an experienced botanist or environmental consultant. Recording should take place at regular intervals throughout the year so that annuals and bulbs are recorded. Basic weeding: Once weeds and invasive vegetation has been positively identified and all existing vegetation recorded over a twelve month period: Grave sites: Carefully remove weeds preferably by hand, or poison with a glyphosate bioactive herbicide which does not damage stonework. Alternatively, carefully trim or mow or use a combination of these methods. Any specifically planted grave plants, such as bulbs or roses, should be carefully protected and retained. General landscape areas: including hedges, avenues of trees, ornamental garden beds, lawns etc. These areas may be less sensitive than areas in proximity to graves. However, once the planting has been recorded it should be assessed as to its cultural and historic appropriateness, water needs and ease of maintenance (e.g modern roses may be out of character). Remove weeds as for grave sites and prepare a plan to replace any inappropriate planting. Remnant native vegetation: Best bush management practices should be adopted. Refer Stop Bushland Weeds, Robinson. Watering: Watering in the vicinity of graves should be discouraged and be done only by hand. Plants in the vicinity of graves which are of significance should be protected but not encouraged or nurtured by watering and fertilisation.

Extract from Historic South Australian Historic Graves and Cemeteries-Conservation Guidelines

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A Statement of Cultural Value could be written at this stage

A plan of the cemetery should be prepared combining the analysis in a graphic form

3.5 Conservation

Management Plans for cemeteries which include historic areas or grave sites should include a conservation section. Policies and implementation recommendations for important historic elements of the cemetery will need to be prepared. Reference should be made to the document Historic South Australian Graves and Cemeteries - Conservation Guidelines which is available on the Department of Environment and Heritage website

www/environment.sa.gov.au/heritage/pub.html

The guidelines can be downloaded and provide a clear outline of the processes for analysing the cemetery elements, preparing policies and implementing conservation processes.

This section should include:

3.5.1 Comprehensive Conservation Policies for the Cemetery as a Whole There are a range of areas which will require appropriate conservation policies in historic cemeteries. These are covered in the guidelines and include the following issues: • Retention of the heritage values of the cemetery. • Conservation of the cemetery's historic physical elements including all monuments, surrounds, grave furniture and landscape features. • Policies for general maintenance and ongoing work. • Appropriate policies for new works in historic areas. • Interpretation and signage. • Policies which will affect the ongoing responsibility and management of the cemetery. • Policies on the appropriateness of the conversion of cemeteries or areas within historic cemeteries.

3.5.2 Specific Policies for Special Areas Specific conservation policies and recommendations should be written for special areas within any cemetery. These could include entranceways, denominational areas, dedicated memorial sections, still-born babies sections, or any other important and unique areas within the cemetery.

3.5.3 Policies for the Retention of the Original Plan or Layout of the Cemetery

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It may be necessary to determine policies which will encourage the retention of the original plan or layout of an historic cemetery or the early sections of any cemetery. This will ensure that policies which require the retention of early elements of cemetery planning will ensure that decisions made on reuse or clearance of any area will respect the original historic values of the plan.

3.5.4 Conservation Techniques for Historic Graves and Monuments

All parts of the grave site should be conserved and cared for including headstones, iron work, kerbing, grave tops and ledgers There is a wealth of information and material available for guiding work on historic graves and monuments and much of this is included in the Conservation Guidelines from the Department of Environment and Heritage. It is important that the basic understanding of the need for care and following the appropriate techniques is communicated to any interested party who is intending to undertake any work in the cemetery. This is to circumvent well meaning but inappropriate actions in restoring or cleaning significant historic headstones or other elements within the cemetery. The Conservation Guidelines contain a simple set of instructions on 'What to do First' and this is included here. More detailed guidelines are available in the Conservation Guidelines themselves.

3.5.5 New Monumentation/Memorialisation on Existing Graves and Within Historic Areas Policies should also be prepared for the type of new monumentation which will be allowed within historic areas of any cemetery. Generally if the following principles are followed, any new graves in historic areas should not detract from the existing character: • New headstones should reflect the existing character of the area in which they will be located. • Generally, new headstones should be of similar form and dimensions to those adjacent or close by. • New headstones should not be higher than the general height of the headstones in the immediate area. • The colour of new headstones should not be darker than those adjacent. • New grave plots can be marked by simple stone kerbing, low fencing, or have no surrounds. Policies should be determined which will retain the historic character of any area. New memorialisation of existing graves where additional family interments have occurred should be through carefully considered additional inscriptions on the existing monument, separate from and below the original, or on another face; or by the use of a separate new tablet at the base of the existing monument, or at the foot of the grave. New tablets should be complimentary in material to the existing headstone. Further information on these approaches is available in the Conservation Guidelines.

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WHAT TO DO FIRST

Basic maintenance and initial conservation measures for grave sites

There are some things that can be done before a Cemetery Conservation Management Plan is prepared. These basic tasks will ensure that no further deterioration occurs and will keep things in place until more complicated works can be arranged, if necessary.

Location and collection of fragments. Pieces of any damaged headstone or part of a monument such as lettering, tiles and other fragments should be collected together and kept temporarily at the relevant gravesite until appropriate repairs can be done. If there is any risk of further damage on site, the fragments should be securely stored, clearly labelled and their location identified, for later reinstatement.

Temporary placement of broken monuments. Broken pieces of headstones should be collected and laid on the grave with the inscription upwards. These pieces should be set on a sloping bed of coarse aggregate to allow water run-off, and also allow the inscription to be read by visitors. More permanent conservation should be carried out as soon as possible.

Basic weeding. Weeds and invasive vegetation should be removed carefully by hand, poisoned with a herbicide which does not damage stonework, carefully trimmed or mowed or a combination of these methods. Any specifically planted grave plants, such as bulbs or roses, should be carefully protected and retained.

Chocking beneath unsupported plinths and kerbs. The gaps beneath unsupported masonry of headstones and grave surrounds should be chocked with coarse stone and gravel bound with a stiff mortar made from low alkali cement. This will provide some resistance to further erosion, until major conservation works can be done if necessary.

Filling to counteract erosion. If erosion has occurred the ground surface should be built up with an outward sloping surface to direct water run-off away from the base of graves and prevent further erosion and undercutting.

These notes are based on recommendations made by David Young, Heritage Consultant and Conservation Scientist, for conservation at West Terrace Cemetery in 1997

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3.6 Development of Infrastructure and Buildings

Infrastructure and buildings within the cemetery and its immediate linkages with surrounding areas need to be considered. New structures should be carefully considered in any cemetery, historic or recent. The following issues should be resolved and clear policies and programs developed for their installation and/or appropriate maintenance.

Ensure that all decisions made for the development of infrastructure and buildings within the cemetery accord with the conservation policies which have been determined if the cemetery has historic value.

3.6.1 Lighting and Electrical Supply Provision of electrical supply and lighting to a cemetery will probably be limited to the main entrance and major structures within the cemetery area. If the cemetery is located in an urban area and vandalism is an issue, extra lighting for security may be required. The installation of electrical poles and wires should be weighed up against the undergrounding of wires in terms of the aesthetic impact on the cemetery itself. Stobie poles may not be appropriate in historic cemetery areas.

3.6.2 Water Supply and Use within the Cemetery Including Conservation and Irrigation In most cemeteries the supply and use of water is a significant issue and taps need to be provided at appropriate locations throughout the cemetery area. Irrigation of landscape elements should be carefully controlled and no spray irrigation should wash over grave headstones or monuments as this could cause serious damage. In dry areas the conservation of water is paramount and introduced landscaping should not require major irrigation. As water supply and use is an important consideration, volunteer groups should be advised as to the most appropriate types of planting, and should avoid the use of plants which require heavy watering.

3.6.3 Storm Water Control and Drainage of the Cemetery Site Flooding water from heavy rains or unmanaged run off can cause erosion and damage to grave sites, monuments and headstones and paths throughout cemeteries. Ponding of stormwater is unsightly and can also be damaging. Appropriate drainage facilities including sumps, swales and other drainage devices should be carefully designed to blend with the cemetery landscape and other significant elements, but be effective in removing surface water and provide effective drainage for the site.

3.6.4 Storage, Sheds and Rubbish Areas The provision of structures for storage of equipment, materials and rubbish need to be located in appropriate areas and not intrude on any early or significant cemetery planning. The materials and forms used for these structures should be appropriate to the design of the cemetery generally and reflect other elements in the cemetery. It is usually best to keep the structure simple and discretely sited. The collection of rubbish needs to be undertaken regularly to prevent unsightly build up.

3.6.5 User Facilities - Toilets, Shelters, Seats, Bins Toilets, shelters, seats and bins, and other street furniture required in a cemetery needs to continue an appropriate design theme and be carefully considered in terms of the overall appearance of the cemetery. These should be located in sensible, but discrete, situations.

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Toilets are best located closest to the entrance where appropriate. It may not be necessary to provide a full range of user facilities in small historic cemeteries.

3.6.6 Columbaria, Mausoleums and Commemorative Sites New structures within cemeteries for interments such as walls for cremated remains, mausoleum type graves and commemorative sites for specific burials such as stillborn babies and other notable groups, should be designed with the assistance of an architect or designer who is skilled in such sensitive issues. It is useful to obtain information from other cemetery managers as to the types of structures for memorials that have been installed in other cemeteries.

3.6.7 Signs and Markers Signs should be designed and located to provide the information required by visitors. A plan of the cemetery is a useful aid if located at the entrance to the cemetery. It should assist in finding denominational areas and specific grave plots.

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3.7 Traffic and Circulation

The movement of users and staff through the cemetery is of considerable concern in terms of maintaining the integrity of an historic cemetery and the well managed appearance of a larger operational cemetery. The following issues should be considered.

3.7.1 Internal Roads and Paving - Surface and Maintenance The materials used for surfaces of internal roads and paths should be carefully considered and chosen according to the amount of use and the durability of the material. It is usually be best to continue with the original or matching road and path materials in order to maintain the character of the cemetery. Retain any early edging or swale surfaces also. Maintenance works should be programmed to maintain the road and path surfaces in good order. Avoid any build up of levels, particularly around early graves, and maintain clear drainage in all areas.

3.7.2 Access, Vehicle and Pedestrian Circulation and Parking for Visitors When preparing a management plan for a cemetery information should be gathered on the types of vehicles which require access into the cemetery and the amount of parking required for visitors. This can be determined through a traffic study over a period of time and proper allowance made for the average vehicle use. When designing the access paths within the cemetery, care must be taken to allow safe access for pedestrians, separate from vehicle access wherever possible.

3.7.3 Size and Type of Vehicles, Including Excavators, Allowable on Various Surfaces and in Specific Areas A range of vehicles need access into the cemetery other than car access for visitors. Excavators and other maintenance vehicles must enter the cemetery at various times. Policies should be developed which provide advice on the allowable types and sizes of vehicles within the cemetery areas, and on the various paving and road surfaces. Information on areas where heavy vehicles should not be allowed must also be provided must also be provided within the management plan.

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3.8 Maintenance

In order to assure the continuing viability and conservation of significant elements of a cemetery the ongoing maintenance needs must be accurately assessed, maintenance programs determined, and resources made available. There are a range of maintenance issues which must be included in any assessment of the management needs of a cemetery.

3.8.1 General Maintenance Specific staff and man hours must be programmed into any general maintenance schedule to ensure that the basic issues are covered.

3.8.2 Removal of Rubbish Regular removal of rubbish including dead flowers and other tributes should be programmed in order to maintain a well kept appearance of the cemetery. The rubbish must not be dumped in bushland near the cemetery but disposed of properly. This will avoid any pest plants spreading into nearby bushland.

3.8.3 Special Procedures for Particular Types of Grave Surrounds (Particularly Historic Graves) Maintenance of historic grave sites and surrounds including general weeding and reinstatement of dislocated elements should be set out in the maintenance section of the management policies.

3.8.4 Maintenance or Reinstatement of Original Ground Levels Maintaining or reinstating of original ground levels around early graves is an important part of the conservation process and could be scheduled into a maintenance program. Careful removal of built up soil around graves can prevent further deterioration. Recommendations for the methods to undertake this can be found in the Conservation Guidelines.

3.8.5 Landscape Maintenance and Mowing Landscape maintenance should be undertaken in a manner which will not damage any of the existing grave sites, monuments or significant landscape elements. Mowing using ride on mowers or motor mowers should be undertaken away from sensitive landscape areas of native vegetation or existing grave sites which could be damaged by such invasive maintenance measures. The Conservation Guidelines contain a single sheet headed 'Basic Maintenance and Initial Measures for Cemetery Landscapes', these should be incorporated into any landscape maintenance and mowing program.

3.8.6 Weed and Animal Pest Control Advice should be sought from Regional Animal and Plant Control Boards on the best methods to control invasive weeds and animal pests. Some plants which appear attractive could cause damage to the cemetery landscape or surrounding native vegetation if allowed to propagate or spread. Further advice can be sought from Bush for Life on ways to coordinate control programs with a minimum disturbance approach to the work. It may be necessary to install rabbit proof fences some distance from the boundary of the cemetery if these animal pests are causing damage by undermining graves.

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3.8.7 Fencing Cemeteries are required to be fenced under Regulation. Any historic fencing or wallingshould be maintained in a manner which continues its original form, structure and materials. New fencing which requires maintenance should be repaired appropriately without damage to early elements. New fencing should be designed to blend with existing boundary elements.

3.8.8 Control of Floral and Other Tributes on Graves The operational policies for the cemetery should set out appropriate types and locations for floral tributes. (Berri Barmera cemeteries operational policies have a simple list of do's and dont's with regard to tributes and flowers). As part of maintenance, any damaged, deteriorated or dead tributes should be removed from graves after a reasonable period of time. The intention of cemetery management to do this should be set out on any cemetery notices at the entrance to the cemetery.

3.8.9 Care of War Graves, Responsibility and Contacts The Office of Australian War Graves in South Australia has a set of recommended methods for caring for such graves. It should be noted that alterations of official monuments is not permitted without approval from the Office of Australian War Graves, South Australia. Official headstones and plaques are provided by the Office of Australian War Graves and remain their property. The following information has been provided by OAWG.

OFFICE OF AUSTRALIAN WAR GRAVES SOUTH AUSTRALIA

The Office of Australian War Graves, on behalf of the Australian Government, is responsible for the provision of memorials for eligible veterans and for the perpetual maintenance of those memorials. The South Australian OAWG maintains official commemorations in over 235 cemeteries throughout South Australia and parts of Western New South Wales and North Western Victoria.

The commemorations include over 22000 in monumental and lawn sections of civil cemeteries and those in crematoria, War Cemeteries, War Plots and the South Australian Garden of Remembrance (GRM).

The official commemoration of eligible veterans is based on equality and uniformity, to ensure that each veteran is commemorated in the same manner, whether that be a full grave monument or a lawn, niche or GRM plaque.

Criteria for eligibility for official commemoration includes, receipt of a TPI pension, ex-prisoner of war or if death is accepted as being due to war service. Further details can be obtained in the OAWG Information Brochure.

The South Australian Garden of Remembrance, our Office and depot are located in the Centennial Park Cemetery, Adelaide. Also within the Centennial Park is Centennial Park War Cemetery where the remains of 198 Second World War dead are interred. Most of our monumental and lawn commemorations are easily identified by a standard bronze plaque, which usually has a service badge and a cross. Some, generally war period commemorations, have a marble headstone rather than a bronze plaque. Our standard grave cover is concrete kerb with a stone chip infill. Crematoria plaques also have a standard format and can now be found on walls or in gardens. Typical examples of these official commemorations can be found in the OAWG Information Brochure.

In South Australia war cemeteries/plots are located in Adelaide, Barmera, Port Pirie, Mallala and Mount Gambier. However, most war graves are scattered throughout general cemeteries and are distinctive due to the use of white Ulam marble for the headstone.

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ALTERATION OF OFFICIAL MONUMENTS

Alteration of a monument is not permitted without OAWG approval. Common unauthorised alterations include placing a stone ledger over the standard grave cover, fixing photos and other objects to the bronze plaque and painting grave covers and headstones. If families propose to alter a monument it would be appreciated if cemetery management would advise the family of our policy and refer any queries to OAWG South Australia.

MONUMENTS BUILT TO SPECIFICATION

Although we generally have long standing relationships with masons who build our monuments, assistance from cemeteries to ensure piers are constructed to specification and any cemetery requirements are met, is appreciated. A new specification for grave construction has recently been introduced which requires piers to 300mm below the level of the first interment, unless this is impossible, due to rock, for instance.

SECOND BURIAL

Arrangements for, together with the cost of, a second burial in an official grave are not the responsibility of the Office of Australian War Graves.

After a second interment, the official plaque or stone must not be modified in any way and the grave must be restored as per the original specifications. The Office of Australian War Graves will restore the grave infill free of charge.

The cost of any extra, non-official plaque is the responsibility of the next of kin. Extra plaques are to be placed towards the foot of the grave in a horizontal or slightly angled manner, and must not detract from the official plaque or headstone

Next of kin need to be aware that should the memorial be altered and the Office of Australian War Graves is not able to continue maintenance of the grave, the official plaque may be removed from the gravesite. The veteran will then be officially commemorated in a Garden of Remembrance.

All official plaques and headstones in all cemeteries remain the property of the Commonwealth of Australia and must be returned to the Office of Australian War Graves.

PRIVATE USE OF SERVICE BADGE

If a veteran is not eligible for an official commemoration, the next of kin may apply on the appropriate form, obtained from our office, for permission to use the official Service badge. All costs are the responsibility of the next of kin.

To improve the service we provide to the veteran and general communities we would welcome your comments or queries to the State Manager, Keith Thorogood, on 08 8277 3993.

CONTACT DETAILS

SOUTH AUSTRALIA NATIONAL OFFICE STATE MANAGER ASSISTANT DIRECTOR Keith Thorogood OPERATIONS Phone (08)8277 3993 Duncan MacLennan Fax (08) 8374 3543 Phone (02)6289 4899 E-mail [email protected] Fax (02) 6289 4861 Postal Address E-mail [email protected] PO Box 410 Postal Address Melrose Park PO Box 21 SA 5039 Woden ACT 2606

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3.9 General Management Issues

Other management issues for operational cemeteries need policy decisions and available resources. Consideration should be given to developing management policies for the following issues:

3.9.1 New Graves in Historic Areas This is a sensitive issue and needs to be handled carefully. The historic qualities of early sections of cemeteries must not be compromised by allowing inappropriate styles of graves or headstones in such areas. The Conservation Guidelines provide an outline of appropriate approaches and policies need to be clearly set out in any regulations which are prepared for the cemetery.

3.9.2 Reuse of Areas and Grave Plots Cemetery management authorities must determine where and when areas which have already been used for interment are reused. This is a contentious issue and clear policies need to be developed. The length of licences and notification of expiry of licences needs clear delineation.

3.9.3 Opportunities for Expansion and Types of Burials to be Allowed Opening up new areas for interment outside of historic areas should be undertaken carefully and the original plan of the cemetery not compromised by such new areas. It is better if these areas are physically separated by unused or landscaped land. Management policies need to be determined for the types of burials to be approved. There is a move towards 'natural' burials, but these must meet burial regulations. Simply monumented or non- monumented grave sites could also be considered.

3.9.4 Security Vandalism is a constant worry in cemeteries, and the tall monuments attract most damage. Generally well lit cemeteries in urban areas will deter vandals, but in country areas, isolated cemeteries should not be brightly lit in order not to draw attention to their location.

3.9.5 Staff Training Cemetery management authorities should include staff training programs in their list of priorities in order to maintain the understanding and recognition of particular qualities of the cemetery which need to be retained. Training in conservation of physical elements and the natural environment, maintenance, volunteer management, recognition of risk and safety issues for both staff and public and other areas which require some background knowledge should be available for all staff who will be working in the cemetery.

3.9.6 Risk Assessment - in/of Various Areas - Safety, Fire, Volunteers and Others Cemetery management authorities should seek assistance in assessing any risks involved in cemeteries. This could be in the area of volunteer management and activities, generally physical safety, fire hazards, vegetation management risks and any other areas. The Local Government Association can provide assistance in undertaking risk management training programs. Contact Ms Carolyn Jachmann at the Local Government Association, for more information on the LGA Mutual Liability Scheme, and appropriate risk Management procedures for cemeteries. A sample risk management policy is available through the LGA. Various Councils and volunteer organisations have sensible volunteer management protocols in place. Volunteers need to be made aware of the need to consider personal Adopted by Council 6th July 2009 Page 73 of 90 safety when working in a cemetery, and will need to follow any risk minimisation policy which is in place.

The conditions in a cemetery need to monitored regularly to prevent any dangerous situations arising, and this should be included in any maintenance and works schedule.

3.9.7 Writing Operating Policy for the Cemetery

If the cemetery is operational, the managing authority should develop a written document which sets out the operational guidelines of the cemetery. The policies determined in the Management Plan should be converted to a set of policy statements which can be then be used to inform the public of the way in which the cemetery functions.

These should include general definitions (from the Regulations), opening hours, location of office, fees, controls on planting and floral tributes, traffic control, burial grants or lease conditions, removal of memorials, conditions for burial, monument design

A licence form for the interment will also need to be provided

The SA Cemeteries Association can provide assistance in these matters.

PERSONAL SAFETY

There are a number of hazards to look out for when walking or doing work around cemeteries. As long as adequate precautions are taken accidents can generally be avoided.

Do not walk on grave sites: Soil overlying graves may gradually subside over time or may collapse when walked on.

Do not lean on headstones or monuments: As a result of soil collapse, monumentation may become unstable. If monuments collapse they may be irreparably damaged as well causing serious personal injury.

Do not use whipper snippers: whipper snippers can accidentally come into contact with fragile stone, metal or other loose objects. As well as potentially damaging grave monumentation, they can cause serious personal injury.

Snakes and other biting things: Snakes are a part of Australia’s native fauna and may naturally belong in the areas of indigenous vegetation within the cemetery. Snakes are shy by nature and will only attack when threatened. Take care, however, especially in warm weather and where work is being undertaken in areas of dense, long grass that have been unattended for some time. Avoid killing snakes wherever possible. Also be aware of ants and other biting or stinging insects in grasses and on graves.

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3.10 Financial Operations

3.10.1 Income and Expenditure If the cemetery is operational a clear set of accounts which can be audited will need to be kept. Some cemeteries will pay their way, but others will require subsidisation from Council. Allowance should be made in Council or managing authorities budgets for the use and maintenance of the cemetery.

3.10.2 Budgets and Funding Sources of funding for works and conservation are available from a number of sources for various elements of the cemetery. Funding is available to prepare Management Plans. Applications for larger amounts of funding are more likely to succeed if a Management Plan is in place. Possible sources include ! National Heritage Trust - supports projects which conserve and rehabilitate the natural environment ! Wildlife Conservation Fund - ! Department of Veterans Affairs - provides care for SA war graves through the Australian War Graves Commission ! SA Cemetery Fund [DEH] - provides small grants for conservation work in historic small cemeteries ! SA Heritage Fund [DEH] - provides funding for cemeteries which are included on the State Heritage Register. ! SA History Trust - provides funds for organisation and conservation of cemetery records

3.10.3 Financial Viability and Financial Management Strategies This section should include any processes that could be considered in order to increase a cemeteries financial viability, through the use of sponsorship, volunteers, subsidised employment schemes or any other strategies to assist in the financial health of the management process.

3.10.4 Insurance and Liability / Risk Management Assistance can be obtained from the Risk Management section of the Local Government Association (see above)

3.10.5 Continuing Use Policy Based on the historic value and the size of the cemetery reserve some cemeteries may not be able to remain operational. Others will have sufficient space within or adjacent to the existing area to continue to be used. In some cases, the reserve may be the only area possible for burials and reuse of plots may be a necessity. Careful consideration of all options and constraints must be made when a continuing use policy is formulated

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3.10.6 Development Priorities and Staging Allowance needs to be made in Council planning for the needs of the cemeteries in their care and control. Schedule work at the most appropriate times for both maintenance and conservation of the historic elements and the natural environment.

3.10.7 Records Management Systems The Local Government Act requires the keeping of records for any cemetery, and the details are spelt out in the Regulations. This involves both a plan and register of interments. [Refer to the website www/parliament/sa.gov.au/Catalog/legislation/Regulations/L/1995.113.htm ] Historic records should be cared for appropriately and if there is a heavy demand from researchers, consideration should be given to transferring the information into an electronic data base for simple access and for protection of the valuable archival material.

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3.11 Interpretation and Community Involvement

A cemetery is a community resource. Consideration of the following issues allows for the use of this resource in the most effective and interesting way.

3.11.1 Friends Groups/Volunteers - Management, Briefing and Supervision Any cemetery needs friends, and volunteers can provide a most welcome source of enthusiastic workers to maintain the cemetery and undertake basic conservation works. Volunteer groups require appropriate management, careful briefing and some degree of supervision. Advice in these areas can be obtained from Local Government Authorities which already have volunteers in place and volunteer organisations such as the National Trust. Responsible authorities should be sure that appropriate insurance and induction and training is provided for all volunteer workers. Where possible, Council should keep a register of volunteers and exercise some degree of control over group activities. Council will also need to act as a coordinating body for groups with different and potentially conflicting interests.

3.11.2 Tourism Potential Cultural tourists have an interest in the historical development of an area and the cemetery can provide this information. Genealogical societies find cemeteries an amazing source of information for tracing the family trees of their members. All of these interest groups could be attracted to visit more widely in the district when they are visiting the cemetery. The interest the cemetery provides could be built in to any tourism program for the area.

3.11.3 Marketing and Cultural Development In order to tap into the cultural tourism market the cultural development office for any Local Government Authority managing the cemetery should be aware of the historic and social interest which cemeteries provide within the district.

3.11.4 Methods of Interpretation Interpretation of any historic site is intended to make the history of that site more accessible to visitors. This can be done through means of signage, trails pamphlets, interactive audiovisual means and other approaches. Cemetery management authorities should investigate interpretation of other cemeteries, and when necessary, seek expert advice on the most appropriate forms of interpretation for the cemetery.

3.11.5 Development of Educational Units for Use in Local Schools Cemeteries can serve as a source of projects for local schools. Friends groups can offer teachers suggestions for teaching units based on the cemetery using community history, infant mortality, local epidemics or catastrophic events, local flora and habitats, headstone design, etc.

3.11.6 Consultation and Communication with All Stakeholders The cemetery management authority should be aware of all groups with an interest within the cemetery itself, or parts of it. A detailed contact list should be developed as part of the management plan, and regular communication with all stakeholders should be undertaken. This will ensure that no decisions made by the management authority will go against the interests and needs of the stakeholders.

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3.12 Distribution and Review of Management Plan

All stakeholders and interested groups and individuals should be encouraged to comment on the Management Plan for the cemetery.

The plan should be monitored and reviewed after 12 months in operation. Any revisions can be put in place at that stage. After that time 3-5 yearly reviews will probably be sufficient.

[Is there a timeframe for reviewing Community Lands Management Plans??]

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4.0 CHECKLIST OF MANAGEMENT PLAN SECTIONS

CEMETERY MANAGEMENT PLAN CHECKLIST

INTRODUCTION This section should cover the basic information relating to the cemetery. It should include " Location and Title details (using standard Cemetery Record Sheet) " Status " Current Heritage Listing " Cemetery Management and Current Operating Policies " Legislative Requirements " Relevant Australian Standards

HISTORICAL SUMMARY

It is important to document the development and periods of use of the cemetery. If the cemetery has historic graves or was established early in the settlement of South Australia a section should be included which sets out: " Historical development of the cemetery - how it was established and managed " Ages of graves and burial sites " Significant burials and information on individuals interred if possible " Main or notable periods of use " Any other historical information relating to the cemetery

SURVEY OF FABRIC

The current condition of the cemetery should be analysed to form the basis of the management approach. Cover the following issues: " Current description of the cemetery and its plan " Grave types and condition (note any unstable and dangerous elements) " Alterations and adaptations to the cemetery " Mapping " Recording

SURVEY OF LANDSCAPE AND VEGETATION

Many cemeteries form important cultural landscapes or contain significant vegetation -indigenous or introduced. There are also likely to be issues with weeds or pests. The existing landscaping and vegetation in the cemetery and surrounding areas should be carefully analysed and recorded: " Landscape plan and planting within the cemetery " Context and setting, location of paths, fences, gates and other structures " Indigenous and endemic vegetation, identification and classification " Invasive vegetation and animal pests " Landscape and vegetation management systems already in place and their effectiveness

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A Statement of Cultural Significance could be written at this stage

A plan of the cemetery should be prepared combining the analysis in a graphic form

CONSERVATION

Management Plans for historic cemeteries should have a conservation section included which follows the recommendations of the Conservation Guidelines available from the Heritage Branch web site. Policies for important elements of the cemetery and implementation recommendations will need to be prepared. This section should include: " Comprehensive conservation policies for the cemetery as a whole " Specific recommendations for special areas such as the entrance to the cemetery and any dedicated memorial sections " Recommendations on the retention of the original plan or layout of the cemetery " Conservation techniques for historic graves and monuments, including headstones, iron work, kerbing, grave tops and ledgers " Advice on methods for new monumentation/memorialisation on existing graves and within historic areas

DEVELOPMENT OF INFRASTRUCTURE AND BUILDINGS

Infrastructure and buildings within the cemetery and its immediate linkages with surrounding areas need to be considered. The following issues should be resolved and clear policies and programs developed for their installation and/or appropriate maintenance. " Lighting and electrical supply " Water supply and use within the cemetery including conservation and irrigation " Storm water control and drainage of the cemetery site " Storage, sheds and rubbish areas " User facilities - Toilets, shelters, seats, bins " Columbaria, mausoleums and commemorative sites. " Signs and markers

TRAFFIC AND CIRCULATION

Movement of users and staff through the cemetery should be addressed. " Internal roads and paving - surface and maintenance " Access, vehicle and pedestrian circulation and parking for visitors " Size and type of vehicles, including excavators, allowable on various surfaces and in specific areas

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MAINTENANCE

The ongoing maintenance needs of the cemetery must be accurately assessed, systems determined and resources made available. Areas to consider include: " General Maintenance " Removal of rubbish " Special procedures for particular types of grave surrounds (particularly historic graves) " Maintenance or reinstatement of original ground levels " Landscape maintenance and mowing " Weed and animal pest control " Fencing " Control of floral and other tributes on graves " Care of War Graves, responsibility and contacts

GENERAL MANAGEMENT ISSUES

As well as maintenance, in functioning cemeteries other management issues need policy decisions and resources " New graves in historic areas " Reuse of areas and grave plots " Opportunities for expansion and types of burials to be allowed " Security " Staff training " Risk assessment - in/of various areas - safety, fire, volunteers and others " Operating Policy

FINANCIAL OPERATIONS

The management of any cemetery requires careful financial decision-making. The following matters should be considered in relation to the size of the cemetery and the money available for its management. " Income and expenditure " Budgets and funding " Financial viability and financial management strategies " Insurance and liability / risk management " Continuing use policy " Development priorities and staging " Records management systems " Available funding assistance

INTERPRETATION AND COMMUNITY INVOLVEMENT

A cemetery is a community resource. Consideration of the following issues allows for the use of this resource in the most effective and interesting way. " Friends groups/volunteers - management, briefing and supervision " Tourism potential " Marketing and cultural development " Methods of interpretation " Development of educational units for use in local schools " Consultation and communication with all stakeholders Adopted by Council 6th July 2009 Page 81 of 90

OTHER USEFUL INFORMATION

" Any photographs of the cemetery, particularly early photographs " Early plans or documentation/records " Biographies of notable people/families buried in the cemetery " Local monumental masons - records or information

CEMETERIES – Operating Policy Statement

The Alexandrina Council area contains a number of cemetery sites, both active and inactive. These are all significant, some for their heritage values, others for there natural values. Some of our cemeteries are actively managed and maintained by Council while others have active volunteer groups working on conservation or preservation.

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CONTACTS

Cemetery Name Location Contact Person (Rd & Section) (Phone No. & mailing address)

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Council is developing management plans specific to each cemetery. This looks at all aspects of cemetery management, and to be consistent with the objects of the Burra Charter (for managing Heritage Conservation) and the Australian Natural Heritage Character (for managing environmental values).

DEFINITIONS

The following definitions apply to this operating policy statement.

Cemetery Lands under the care and control of the Alexandrina council which are defined as “Cemetery Reserves”.

Authority Means the Alexandrina Council.

Curator The person with delegated authority (by the Council) for the administration of a cemetery.

Council The Alexandrina Council.

Grantee A person, their executor or administrator or successor who is the registered holder of a grant of right of interest and who is registered in the register of grants.

Licence The written authorisation of the Authority.

Monument The monument, tombstone, tablet, gravestone, kerbing railing or other erection constructed in a cemetery for commerative purposes.

Regulations The Local Government Regulations.

OPENING HOURS

Our Cemeteries are open to the public during daylight hours, all year round.

TRAFFIC REGULATIONS

Vehicular movement within the cemeteries is not promoted. Where it is necessary as speed limit of 10 kph applies. Vehicles must not be driven in a reckless manner.

CONTROL OF ANIMALS

All dogs and cats must be kept on a leash.

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GENERAL CONDUCT – THE CEMETERY

All visitors to cemeteries must act in a courteous manner and not cause nuisance to others. It is an offence under the L G Act to interfere with any property, including plants within the cemetery grounds.

COUNCIL DRAFT DOC

BURIALS

1. The person who makes application for the lease will be responsible for all costs incurred, unless otherwise stated on Interment Notice, according to Council Fee Schedule.

2. Private burials and memorials are to be paid in advance or a debtor agreement signed by the applicant to be completed.

3. A lease may only be granted in relation to a resident or former resident of the Alexandrina Council or in exceptional circumstances where there is a burial licence already in existence for a close relative. A resident is defined as a person listed on the electoral roll for the Council area (or a resident’s child under the age of eighteen years). Where an applicant for a Lease is not listed on the electoral records for the Council, the Council may issue a Lease where documentation is provided which reasonably substantiates that the applicant is a bona fide resident or extenuating circumstances may be considered at the discretion of the curator.

4. The Council may grant a Lease for a cemetery allotment for exclusive right of burial for a period not exceeding 50 years. Such licence shall include right to renew for a further 25 years. Subsequent renewals may be allowed at the discretion of the Council.

5. The assignment of a Lease is not permitted unless it is to an immediate member of the Leasee’s family.

6. Where an allotment has not been used, the Lease may be transferred from one allotment to another, however, the Leasee must pay the additional fee applicable at the current rate to bring the lease up to 50 years.

7. Council has the discretion to buy back unused sites for the amount of the original purchase price, where required.

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8. Burial fees are set and reviewed by Council annually.

9. All burials must have a Lease Certificate issued pre burial or within seven (7) days of burial.

INTERMENT

10. Two working days notice must be given at all times to allow sufficient time for grave digging to be completed. For burials with less than 48 hours notice an additional fee will apply.

11. All burials shall take place within the following hours:

12. Monday to Friday inclusive 9.00 am – 4.15 pm

After hours, weekends and Public Holidays – by arrangement and additional fees will apply

13. Each burial allotment in new divisions shall be to a standard size of 2.9 metres in length and 1.35 metres in width.

14. The first burial in any grave shall be at a depth to be fixed by the Council, provided the maximum depth of any grave does not exceed 2.6 metres (subject to soil conditions) Every grave shall be excavated to a depth to provide for a minimum depth of 1 metre (as per act) from the top of the coffin to the surface of the ground.

15. The lease shall dictate that the first burial be to a maximum depth in every case unless soil conditions are prohibitive eg Mount Compass and parts of Milang.

16. A maximum of three burials is permitted in casket allotments irrespective of whether this is the burial of a casket or ashes.

17. The erection of vaults in Council cemeteries is not permitted.

18. No person shall inter cremated ashes in Council’s cemeteries unless a Lease has first been issued for such purpose.

19. Casket allotments excavated for the interment of ashes shall be at the discretion of the Curator.

MEMORIALS

20. The granting of a Lease for the interment of ashes shall not give or confer on the leasee, or any other person, any right for more than two interments in any one allotment

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21. The Council may grant a Lease for a cemetery allotment for the interment of a stillborn baby. The cost of this lease will be set in the Fees and Charges Schedule of Council. The interment will be at the minimum depth permitted and no other burials will be permitted in the allotment unless the full fees for the lease and burial are paid.

22. No person shall erect, or cause to be erected a memorial headstone or any other structure on any allotment in Council’s cemeteries unless a Memorial Licence has first been issued.

23. The fee for memorial work is as stated in the Fees and Charges Schedule and a licence will be issued to the stone mason carrying out the work. The stone mason will provide Council with a copy of their Public Liability policy.

24. Each memorial shall be set up on a footing and shall be erected or set up in such a place or position as the Council may direct. No planting in memorials or elsewhere in the Cemetery grounds shall occur without the prior consent of Council

25. No memorial work is to be undertaken until the site has been pegged by a Council employee.

26. Memorials erected on lawn cemetery allotments shall consist of headstones only which shall not exceed a height of 0.84 metres and a depth of 0.3 meters and each headstone shall have a maximum width of 1.2 metres and be of a type and material approved by Council. All works shall be in accordance with council specifications and requirements outlined in specific cemetery management plans.

27. No plantings on memorials shall take place without the prior consent of the Council.

28. Ownership of a memorial / memorial headstone shall rest with the holder of the Lease or the holder’s personal representatives (eg next of kin/executors) for the duration of the lease and shall be deemed to have taken place only when all monies owed have been discharged. No disturbance of other sites or paths or vegetation is allowable.

29. Flowers, floral tributes and other objects left on graves will be removed when the curator deems them unsightly. The holder or the holder’s personal representative shall be responsible for the maintenance, repair or removal of damaged or deteriorated memorial work.

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ALEXANDRINA COUNCIL

ATTACHMENT E

Refer to separate spreadsheet in Council documents on the website for an electronic format of the register.

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ALEXANDRINA COUNCIL

ATTACHMENT F

IRRIGATED PUBLIC OPEN SPACE WATER USE POLICY FOR COMMUNITY LAND

Refer to Alexandrina Council’s website under Council documents and Policies for an electronic format of the policy.

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Adopted by Council 6th July 2009 Page 90 of 90