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Performance Committee Agenda (3 May 2018) - Agenda Performance Committee agenda (3 May 2018) - Agenda MEETING AGENDA PERFORMANCE COMMITTEE Thursday 3 May 2018 at 3.30pm COUNCIL CHAMBER LIARDET STREET NEW PLYMOUTH Chairperson: Cr Richard Jordan Members: Cr Marie Pearce (Deputy) Cr Gordon Brown Cr Harry Duynhoven Cr Colin Johnston Cr John McLeod Cr John Williams Mayor Neil Holdom 1 Performance Committee agenda (3 May 2018) - Agenda PERFORMANCE COMMITTEE PURPOSE 1. To monitor the Council’s performance, progress and financial position against, and to ensure actions are compliant with legislation, strategies, policies and plans. 2. To enable delivery of operational activities in accordance with approved plans and policies where those actions are beyond the delegations to Council staff. Purpose of Local Government The reports contained in this agenda address the requirements of the Local Government Act 2002 in relation to decision making. Unless otherwise stated, the recommended option outlined in each report meets the purpose of local government and: Will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses; Would not alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or transfer the ownership or control of a strategic asset to or from the Council. END 2 Performance Committee agenda (3 May 2018) - Health and Safety Health and Safety Message In the event of an emergency, please follow the instructions of Council staff. Please exit through the main entrance. Once you reach the footpath please turn right and walk towards Pukekura Park, congregating outside the Spark building. Please do not block the foothpath for other users. Staff will guide you to an alternative route if necessary. If there is an earthquake – drop, cover and hold where possible. Please be mindful of the glass overhead. Please remain where you are until further instruction is given. 3 Performance Committee agenda (3 May 2018) - Deputations ADDRESSING THE MEETING Requests for public forum and deputations need to be made at least one day prior to the meeting. The Chairperson has authority to approve or decline public comments and deputations in line with the standing order requirements. PUBLIC FORUM Public Forums enable members of the public to bring matters to the attention of the committee which are not contained on the meeting agenda. The matters must relate to the meeting’s terms of reference. Speakers can speak for up to 5 minutes, with no more than two speakers on behalf of one organisation. None advised DEPUTATIONS Deputations enable a person, group or organisation to speak to the meeting on matters contained on the agenda. An individual speaker can speak for up to 10 minutes. Where there are multiple speakers for one organisation, a total time limit of 15 minutes, for the entire deputation, applies. Roger French – Tab 5 - Amendments to Speed Limits 4 Performance Committee agenda (3 May 2018) - Previous Minutes PREVIOUS COMMITTEE MINUTES Recommendation That the minutes of the Performance Committee (28 March 2018, and the proceedings of the said meeting, as previously circulated, be taken as read and confirmed as a true and correct record. END 5 Performance Committee agenda (3 May 2018) - Table of Contents REPORTS ITEMS FOR DECISION BY COMMITTEE 1 Papa Rererangi i Puketapu Quarterly Report 2 Venture Taranaki Trust Quarterly Report 3 PIF Draft Statement of Intent for the Year Ended 30 June 2019 4 Forrestry JV Draft Statement of Intent for the Year Ended 30 June 2019 5 Amendments to Speed Limits 6 Delegated Authority Contracts 7 Performance Report 1 July 2017 to 31 March 2018 ITEMS FOR RECOMMENDATION TO COUNCIL 8 Road Stopping Sisson Terrace 9 Road Acquisition – Richmond Road 10 Road Stopping – 99 Messenger Terrace 11 Q3 Health and Safety report END 6 1 Performance Committee agenda (3 May 2018) - Decision - PRIP Quarterly Report Item for Decision PAPA RERERANGI I PUKETAPU LTD - NEW PLYMOUTH AIRPORT PURPOSE The purpose of this report is to present the Para Rererangi i Puketapu Ltd quarterly report for the quarter ended 31 December 2017. RECOMMENDATION That, having considered all matters raised in the report: a) the matter is uplifted from the table and b) the report be noted. SIGNIFICANCE AND ENGAGEMENT This report is provided for information purposes only, and has been assessed as being of some importance. DISCUSSION All Council Control Organisations report to the Council on a quarterly basis providing an update on their activities and financial performance. This report provides Council with a summary of the results of the company for the first six months of the financial year. FINANCIAL AND RESOURCING IMPLICATIONS This report is produced within existing resources and budgets. IMPLICATIONS ASSESSMENT This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act 2002. Specifically: Council staff have delegated authority for any decisions made; Council staff have identified and assessed all reasonably practicable options for addressing the matter and considered the views and preferences of any interested or affected persons (including Māori), in proportion to the significance of the matter; Any decisions made will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses; Unless stated above, any decisions made can be addressed through current funding under the Long-Term Plan and Annual Plan; Any decisions made are consistent with the Council's plans and policies; and 7 1 Performance Committee agenda (3 May 2018) - Decision - PRIP Quarterly Report Item for Decision No decisions have been made that would alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or would transfer the ownership or control of a strategic asset to or from the Council. APPENDICES Airport Report Report Details Prepared By: Kelvin Wright (Chief Operating Officer) Team: Executive Leadership Team Approved By: Alan Bird (CFO) Ward/Community: District Wide Date: 20 April 2018 File Reference: ECM7649660 -------------------------------------------------------End of Report --------------------------------------------------- 8 1.1 Performance Committee agenda (3 May 2018) - Decision - PRIP Quarterly Report Papa Rererangi i Puketapu Ltd New Plymouth Airport Report for the period ended 31 December 2017 Philip Cory-Wright Chair Wayne Wootton Chief Executive New Plymouth Airport 192 Airport Drive New Plymouth 4373 Website: www.nplairport.co.nz 9 1.1 Performance Committee agenda (3 May 2018) - Decision - PRIP Quarterly Report Contents 1. Introduction ................................................................................................................................. 3 2. Responsibilities ............................................................................................................................ 3 3. PRIP establishment ...................................................................................................................... 4 4. Stakeholder relations .................................................................................................................. 5 5. Strategic outlook ......................................................................................................................... 5 6. Operational summary .................................................................................................................. 6 7. Terminal redevelopment project ................................................................................................ 7 PRIP Report – period ended December 2017 Page | 2 10 1.1 Performance Committee agenda (3 May 2018) - Decision - PRIP Quarterly Report 1. Introduction This half-year report, covering the period ended 31 December 2017, is presented by Papa Rererangi i Puketapu Ltd (PRIP) in accordance with the requirements of Sections 64 and 65 of the Local Government Act 2002 referencing the company’s Statement of Intent and PRIP’s monitoring and reporting requirements respectively. 2. Responsibilities PRIP was established in July 2017 and is 100% owned by New Plymouth District Council (NPDC). The company operates as a Council Controlled Trading Organisation (CCTO) through an independent skills-based Board of Directors and employs its own Chief Executive and staff. PRIP operates under a Statement of Intent (SOI) agreed to by its Directors and NPDC. PRIP’s prime objectives are to: operate the Airport in full compliance with the regulations set down by the New Zealand Civil Aviation Authority ensure that the business is run on a sustainable commercial basis optimise the use of its assets generate a reasonable return on investment The key to this is to ensure the ongoing safe and successful operation of the Airport, whilst also facilitating the growth of tourism and trade by working collaboratively with key stakeholders to sustainably increase passenger numbers. The Airport provides services to allow the safe and efficient facilitation of travellers and freight and, ancillary to this, it leases terminal space and land at the Airport. The Airport is viewed as an essential infrastructure
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