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KOKOUSKUTSU MÖTESKALLELSE NOTICE of MEETING Aalto

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KOKOUSKUTSU MÖTESKALLELSE NOTICE of MEETING Aalto KOKOUSKUTSU MÖTESKALLELSE NOTICE OF MEETING Aalto-yliopiston ylioppilaskunta Edustajiston kokous 2/2013 Aalto-universitetets studentkår Delegationsmöte 2/2013 Aalto University Student Union Representative Council meeting 2/2013 Kokousaika 28.2.2013 kello 17.15 Tidpunkt 28.2.2013 klockan 17.15 Time 28 February 2013 at 5.15 pm Kokouspaikka Koulutuskeskus Dipoli, Otakaari 24, Espoo Mötesplats Utbildningscentret Dipoli, Otsvängen 24, Esbo Location Lifelong Learning Institute Dipoli, Otakaari 24, Espoo Aalto-yliopiston ylioppilaskunnan edustajisto kokoontuu kokoukseensa 2/2013 yllämainitun mukaisesti. Kokouksessa käsitellään oheiseen esityslistaan merkityt asiat. Aalto-universitetets studentkårs delegation sammanträder i mötet 2/2013 som ovannämnd. I mötet behandlas de ärenden som nedtecknats i bifogade föredragningslistan. Aalto University Student Union’s Representative Council convenes for its meeting 2/2013 as written above. The meeting will address the matters on the attached agenda. Espoossa 21.2.2013 I Esbo 21.2.2013 Espoo 21 February 2013 Martin Aalto Edustajiston puheenjohtaja Delegationsordförande Chair of the Representative Council ESITYSLISTA DAGORDNING AGENDA Aalto-yliopiston ylioppilaskunta Edustajiston kokous 2/2013 Aalto-universitetets studentkår Delegationsmöte 2/2013 Aalto University Student Union Representative Council meeting 2/2013 Kokousaika 28.2.2013 kello 17.15 Tidpunkt 28.2.2013 klockan 17.15 Time 28 February 2013 at 5.15 pm Kokouspaikka Koulutuskeskus Dipoli, Otakaari 24, Espoo Mötesplats Utbildningscentret Dipoli, Otsvängen 24, Esbo Location Lifelong Learning Institute Dipoli, Otakaari 24, Espoo 1. Kokouksen avaus Mötets öppnande Opening of the meeting 2. Estyneisyyksien, esteellisyyksien, vaalikelpoisuuden menetysten, eroamisten ja läsnä olevien jäsenten ja varajäsenten toteaminen Konstaterande av delegationsmedlemmar som är förhindrade att delta, jäviga, forlorandet av valbarhet, frånträdande och närvarande Recording members of the council who are unavailable, disqualified, ineligible, resigned and present 3. Kokouksen laillisuuden sekä kokouksen päätösvaltaisuuden toteaminen Konstaterande av stadgeenlighet och beslutförhet Recording lawfulness and quorum of the meeting 4. Kahden pöytäkirjantarkastajan valinta ja kahden ääntenlaskijan kutsuminen Kallandet av två protokolljusterare och två rösträknare Summoning two scrutinisers of the minutes and two vote counters 5. Kokouksen työjärjestyksen vahvistaminen Fastställande av dagordningen Confirming the agenda 6. Ilmoitusasiat Anmälningsärenden Announcements 7. Hallitusinformaatio (Näränen, Appendix 7) Styrelseinformation Information from the Board In the meeting, the Board will present its latest news. Proposal The Representative Council decided to place on record the Board's report on its activities. 8. Final report of Aino's recruitment committee (Pykäläinen/Lahti, Appendix 8) At its meeting 12/2012, the Representative Council appointed a recruitment committee for the recruitment of the chief editor of the student magazine Aino. The committee pre-interviewed the best candidates for the position and brought two best candidates to meet the Representative Council at the meeting 1/2013. A report was written on the operations of the recruitment committee. Proposal The Representative Council decided to place on record the final report of Aino's recruitment committee. 9. Application of Prosessiteekkarit association for the position of a special status association (Kuosmanen, Appendix 9) The Board has received a petition of Prosessiteekkarit association on the granting of a special status. In accordance with the association regulation of Aalto University Student Union: Section 8 Special status An association operating within the Student Union may apply for special status.The Student Union Representative Council may grant a special status to the association which meets the conditions of the first register and, in addition • Comprehensively represents students in one or several degree programmes • Represents their interests in degree programmes, departments, faculties, academic and professional contexts • Keeps in touch with the economic life and other actors in society • Promotes diverse student union activities • The association shall comply with these conditions in order to maintain its special status The associations, which have special status, shall have the right and responsibility to arrange freshman education or similar guidance for new students and send representatives to cooperation forums offered by the Student Union. Special status associations shall have the right to support person in the Board and higher operating grants necessary for attending to their responsibilities. , jolla on erityisasema, on oikeus ja velvollisuus järjestää fuksikasvatusta tai vastaavaa opastusta uusi Also, in accordance with Section 4 of the association regulation: ”An association in which at least 60 per cent of voting members, but at least seven members, are AYY's members shall be approved to the first register. In addition, all student union members shall be entitled to join the association as voting members if they wish to do so.” Proposal The Representative Council decided to grant a special status to Prosessiteekkarit association 10. Application of Nuoret Designerit ry association for the position of a special status association (Kuosmanen, Appendix 10) The Board has received a petition of Nuoret Designerit ry association on the granting of a special status. In accordance with the association regulation of Aalto University Student Union: Section 8 Special status An association operating within the Student Union may apply for special status.The Student Union Representative Council may grant a special status to the association which meets the conditions of the first register and, in addition • Comprehensively represents students in one or several degree programmes • • Represents their interests in degree programmes, departments, faculties, academic and professional contexts • Keeps in touch with the economic life and other actors in society • Promotes diverse student union activities • The association shall comply with these conditions in order to maintain its special status The associations, which have special status, shall have the right and responsibility to arrange freshman education or similar guidance for new students and send representatives to cooperation forums offered by the Student Union. Special status associations shall have the right to support person in the Board and higher operating grants necessary for attending to their responsibilities. , jolla on erityisasema, on oikeus ja velvollisuus järjestää fuksikasvatusta tai vastaavaa opastusta uusi Also, in accordance with Section 4 of the association regulation: ”An association in which at least 60 per cent of voting members, but at least seven members, are AYY's members shall be approved to the first register. In addition, all student union members shall be entitled to join the association as voting members if they wish to do so.” Proposal The Representative Council decided to grant a special status to Nuoret Designerit ry association. 11. Review on the sales project of Dipoli building (Kuosmanen) The Student Union of the Helsinki University of Technology constructed its student house in Otaniemi. The building, which was named Dipoli, was designed by architects Reija and Raili Pietilä and it was based on their contest entry Luolamiesten häämarssi . The building was completed in 1966. Along the decades, the building served not only as a student house but also as a conference centre and the scene for the preparatory meeting of the CSCE, among other things. The maintenance of the building was a considerable burden on the student union finances. As a result, the student union engaged in extensive and diverse business activities until the beginning of the 1990s. In the early 1990s, the building was rented to Helsinki University of Technology with a long-term lease, which was continued with fixed-term contracts for one year at a time in the years preceding the merger. Since then, the building has been rented to Aalto University. The Representative Council of the Helsinki University of Technology decided the following at its meeting 5/2006: ”TKYE decided to authorise the board and the financial committee to continue the search for buyers and negotiations aimed at the selling of Dipoli building with potential buyers. In addition, TKYE obliged the board to take into account in negotiations as far as possible that the student union could continue to use Dipoli building in its activities in the current manner. The final sales decision with the total purchase prices must be submitted for the decision of the Representative Council.” As a result of negotiations in the autumn of 2009, TKY's Representative Council decided the following at its meeting 10/2009: ” TKYE decided to authorise the board to sell on behalf of the student union the entire share capital of the real estate company Kiinteistö Oy Jämeränjälki and the plot No. 3 located in the block No. 10010 in the 10 th district of the City of Espoo to Aalto-Yliopistokiinteistöt Oy within the conditions referred to in Appendix 7.1 for the total purchase price of at least EUR 10.5 million, taking into account other terms and conditions considered appropriate. TKYE also decided to authorise the board to sign necessary agreements.” The pre-agreement based on this selling authorisation of Dipoli building, signed in the year of 2009 (TKYH 46/2009) and continued in the
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