MISSOULA COUNTY PUBLIC SCHOOLS BOARD OF TRUSTEES MINTUES Tuesday, May 8, 2018 – 6:00 p.m. Business Building Boardroom

Board of Trustees Present: Board Chair Marcia Holland, Michael Beers, Korbin Bragstad, Grace M. Decker, Elliott Dugger, Heidi Kendall, Vice Chair Diane Lorenzen, Vicki McDonald, Jennifer Newbold, Mike Smith, Vice Chair Ann Wake Student Trustees Present: Brandon Anderson – WI, Dillon Deschamps – HHS, Mackenzie Morrison – BSHS, Marina Gray – SHS, Ibby Lorentz – SSHS (via phone) Others Present: Mark Thane, Pat McHugh, Julie Robitaille, Karen Allen, Dave Rott, Rae Cooper, Elise Guest, Burley McWilliams and Hatton Littman 1. CALL TO ORDER, WELCOME AND ROLL CALL at 6:02 p.m. Chair Marcia Holland called the meeting to order and welcomed all. Roll call: Trustees Smith, Bragstad, Decker, Holland, Dugger, Kendall, Newbold, Lorenzen, McDonald, Wake and Beers (arrived at 6:05 p.m.) 2. PLEDGE OF ALLEGIANCE was said by all. 3. REVIEW, REVISE, AND APPROVE AGENDA - Chair Holland asked trustees if they had any changes to the agenda. Chair Holland noted a correction to item 9.A.i. to strike the recommendation since it is an information only agenda item. Trustees approved as agenda as amended. 4. APPROVE MINUTES A. Board of Trustees Regular Meeting April 10, 2018 – Motion by Trustee Kendall to approve the minutes as written, seconded by Trustee Smith. The motion passed unanimously. B. Board of Trustees Regular Meeting April 24, 2018 – Motion by Trustee Wake to approve the minutes as written, seconded by Trustee Bragstad. The motion passed unanimously. 5. PUBLIC COMMENT/CORRESPONDENCE A. Public Comment: Melanie Charlson, MEA President, First Vice-President of MT Federation of Public Employees, noted that today is National Teacher Appreciation Day - thanks to all the educators of MCPS and others across the state and nation. Ms. Charlson gave a special thank you to those who attended the Missoula Education Foundation Kentucky Derby and to Marcia Holland’s family for their donation to the silent auction. The Missoula Education Classroom Grant application deadline was May 1, 51 applications were received, and applications will be reviewed on May 14. Ms. Charlson reported that this year has presented successes and challenges, and she addressed several areas of focus this year. Ms. Charlson recognized all teachers for their dedication, and thanked trustees for their dedication. Dr. Amy Haynes, a Missoula physician for 35 years and a parent of two high school student, talked about her freshman granddaughter who was being bullied by a group of kids. Bullying is one of the main causes of suicide. Dr. Haynes was disturbed by the situation and spoke to the principal and social worker where she was told there are no protocols for bullying. She requested that the board put together a committee or task force to look at sources for help such as EmpowerMT. Do not keep the process insulated. The district needs language addressing bullying and recommendations on resiliency and empowerment. Melodie Stenger is the mother of a fifth grader at Paxson who was recently diagnosed with dyslexia after struggling for four years. She has found a lot of support from other families in the Missoula area. Ms. Stenger introduced second grader, Esme Bartaska. Esme spoke about her dyslexia and noted that she is a good problem solver and she works hard. She loves art, physical education and music, and library with a love of books. Esme commented that school does not make her feel good and she feels that she is told that she is not smart enough nor working fast enough. Esme noted that dyslexia means she has a different brain who sees and understands the world differently, and noted that she is smart and her brain is big and imaginative. She does not have a disability but just learns differently. Miss Bartaska reported that a lot of kids like her are out there and they all matter. Ezra Shearer, teacher at Sentinel High School, strongly encouraged the board to consider not cutting para-educators, if the levy does not pass. The para-educator positions are important, and once positions are cut,, they never come back. His solution is that job embedded

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professional development continues to drain budgets and takes teachers out of their classroom. Teachers spend an average of 68 hours per year attending professional development. The cost is $90 per substitute, plus the teacher’s salary, and the lost educational opportunity. MCPS has a fiscal responsibility to let the highly paid teachers perform the job that the public wants them to do. Mr. Shearer encourage trustees to put this discussion on a board agenda for an open conversation. B. Correspondence – Written correspondence was included in the packet. 6. COMMUNITY CONNECTION A. Flagship Afterschool Program – Superintendent Thane introduced Nicole Mitchell from the Western Mental Health Center Flagship Program. Ms. Mitchell provided an update on the Flagship afterschool program that has been active in the district for several years, and distributed copies of an annual report. Flagship offers school based programming in mentoring and skill building, and the afterschool core focus is on academic achievement, health and wellness, art and culture, and positive social development. Flagship is currently active in eight MCPS schools-Franklin, Hawthorne, Lowell, Meadow Hill MS, Porter MS, Washington MS, Hellgate HS and Willard Alternative HS. Flagship collaborates with the in developing lesson plans and curriculum, and implement teaching. Flagship started 22 years ago as a prevention program for substance abuse and now includes awareness activities such as Red Ribbon Week and Diversity Week. Flagship aligns with the district’s behavioral policies to a consistent school environment for all kids. This summer Meadow Hill will host the Washington program due to the construction at Washington Middle School. The elementary team created an intramural soccer and basketball program this year, and took students to UofM football and basketball game. The middle school team created an art program that was a collaboration art piece passed from school to school to finish, a prevention strategy called Project Northland for kids to obtain information in a safe environment, and collaborated on Martin Luther King Day activities. The high school team made a significant impact with activities that include cross-country skiing, rock climbing, gladiators, hiking, art and Diversity Week. There will be a six-week camp this summer for elementary and middle school students. The Flagship Program is funded by county, state and federal grants, donations and fundraising efforts. Flagship is grateful for their partnership with MCPS. 7. RECOGNITION A. Robotics Program Service – Karen Allen, Executive Regional Director recognized Marina Gray who is a member of the Champion Robotics Team who took 3rd place at the regional FIRST Robotics Competition held in Calgary, Alberta. The students who participate in the STEAM activity use their language arts all the time, and the strongest skills in robotics team members are listening and speaking. Mrs. Allen recognized mentor Alan Bronec and team member, Lance McFarland, whose mother received recognition as a mentor as she sent engaged updates on the team’s activities throughout the competition. Ms. Gray recognized Mentors Alan Bronec, Lisa McFarland and Coach Dave Hamilton who helped take the team further than ever before. She also recognized Coach Dan Lande, and teammates John Kaufman, Grant Story, and the team robot “Ella Vader”. Mrs. Allen noted that the team took a special spirit award for professionalism and enthusiasm. They competed with top teams from all over the world. Congratulations to the team.

B. Recognition of Student Trustees for 2017-2018 – Chair Holland distributed certificates of recognition to the student trustees in attendance: Mackenzie Morrison from ; Dillon Deschamps from ; Marina Gray from Sentinel High School and Brandon Anderson from Willard Alternative High School. Certificates for the student trustees in Seeley will be delivered to them. Student Trustee Gray thanked trustees for the opportunity to be a part of the board and she reported that students at Sentinel High School have already selected a representative for 2018-2019. Miss Gray introduced Maddy Braun. Chair Holland noted that the other high schools would select their representative in the fall. 8. REPORTS/ANNOUNCEMENTS

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A. Student Trustee Reports - Student Trustee Brandon Anderson, representing Willard Alternative High School noted that the school year is coming to a close and Willard students will be in a new building next year. The Willard prom will be held next week and will consist of a variety of events. Willard’s graduation will be held May 31 at 7:00 pm at the UofM Music Recital Hall and students will participate in the graduation ceremonies on June 2. An all-day field trip and BBQ will be held on May 1. Student Trustee Dillion Deschamps, representing Hellgate High School, reported that the boys’ lacrosse team is 1-5 and looking forward to turning the season around, and the girls are 3-2. The boys’ and girls’ swim teams won state. The softball teams are looking forward to a successful season. The Business Professional Academy had seven national qualifiers and several team awards. Speech and debate had four national qualifiers, and will be traveling with the Sentinel team next year. He reported several editorial awards and thespians awards. The Pops choir concert will be May 9 at 7:00 pm, and the district music festival was a couple weeks ago and a huge success. Student Trustee Mackenzie Morrison, representing Big Sky High School, reported that the softball team has a game against Hellgate this week. Tennis and track divisionals are coming up soon. Health Science Academy students had their first job shadow. Sciences classes are helping to fill sand bags to reduce flooding. Spanish classes are taking salsa dancing. The Health Academy freshmen and sophomores are competing in their amazing races. Health Science Academy seniors will start presenting projects at the University next week. National Honor Society inducted new members last week. Currently several students have art displayed in the mall. Drama performed a cabaret show and dance concert. The prom was two weeks ago and Big Sky hosted the Special Olympics last week. Eighth grade orientation was last week and went very well. International Club is planning a soccer tournament. Student Trustee Marina Gray, representing Sentinel High School, reported that Sentinel hosted an 8th grade orientation for approximately 338 students. Sentinel’s prom was the end of April at the Wilma theatre and went well. Several students were honored by Humanities Montana for participation in a national writing competition. Students placed 2nd at the state academic tournament this year. DECA students attended the International Career and Development Conference in Atlanta, GA and many placed in the top 30% of their events. Tennis playing in the divisional today, and state tennis will be next week. Track is competing in the Greg Rice meet and then divisional. Softball will be competing in a triple header next week. Band will perform their last concert May 22, and orchestra will play on May 23. Students will be taking AP tests next week. Student Trustee Ibby Lorenzen, representing Seeley Swan High School, reported the student council finished up earth week challenges an did clean up in the school grounds, and had an 8th grade membership drive. The Leo Club helped fill sandbags to help with flooding in the community and planning a car wash. The prom will be on May 10. The senior class is going to the Mann Gulch on May 13 to learn about the smokejumpers that died in 1949. Graduation will be on June 3 at 1:00 pm. The track season is wrapping up and heading to district meets. Track team boys and girls have a good chance of going to state. School golf is ending with a single participant. Chair Holland thanked Ibby for participating in the board meetings so regularly and congratulated her on a shooting scholarship to the University of Nebraska in Lincoln next year. A. High School Activities Report Winter 2017-18 – Chair Holland noted that the high school activities report for winter 2017-18 was included in the packet, and there will be no oral report. [Trustee Bragstad left the meeting at 7:02 pm] B. Announcements from Superintendent –Mark Thane, Superintendent expressed his appreciation to all district staff who contribute to the ongoing success to the students the district serves. We are very fortunate in Missoula to have access to such high quality staff. As you know, MCPS participates in a collaboration with the MEA and the Carnegie Foundation in the new teacher recruitment and retention initiative. We are deeply indebted to the staff and appreciate all the work they do every day on behalf of the students in this community. There is a school election today and the district had trustee seats open, and three of those seats were filled via acclamation. Congratulations to Chair Marcia Holland, Trustee Grace Decker

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and Trustee Mike Smith who will be returning for new 3-year terms. Mr. Thane recognized outgoing Trustee Korbin Bragstad, and his seat will be declared vacant at a special meeting on May 17. The agenda will include swearing in the trustees who will be returning, canvass May 8 election ballots and reorganize the board. There will be a regular board meeting on Tuesday, May 22. Willard High School’s graduation will be held on May 31 at 7:00 pm at the UM Music Recital Hall. High school graduation ceremonies will be held on Saturday, June 2. On Thursday, May 31 at 3:00 p.m. in the Sentinel cafeteria, the district will recognize and honor those staff who are retiring this year. C. Announcements from Trustees – Trustee McDonald sent an email announcing that three of the Finance Academy students from Hellgate HS took first place in the Personal Finance Challenge. They will move on to the National Challenge in Lincoln, Nebraska. Please wish them the best of luck. Beers thanked the students and teacher Laurie Zinke at Hellgate HS for the sweatshirt. The vocational rehab program students are doing the screen-printing. He shouted out to all teachers for Teachers Appreciation Week, and to his mother who is also a teacher. Chair Holland noted that Big Sky HS senior projects are scheduled for May 24 and volunteers are needed to judge. She encouraged people to sign up on the Big Sky website. D. Districtwide ADA Compliance Update – Hatton Littman, Director of Communications provided an update on the district’s ADA compliance. Ms. Littman noted that in 2016-2017, the district spent time researching and understanding what was being done in the digit environment. Tracy Long, the Superintendent’s Office Specialist and Webmaster for the district attended a seminar to learn about ADA compliance. The district spent the past year achieving digital compliance. The majority of this work has been completed by our faculty to ensure that the material placed on their school website is compliant. The district has students that have challenges, and as a district, we need to increase our sensitivity to those disabilities along with family members that may have accessibility challenges. Everybody should be able to access website content at any time. Over the past 5 years, there has been an increase in claimants to public entities regarding non-accessible website; therefore, compliance was driven by the Department of Civil Rights. Some school districts just shut down their web presence. MCPS choose to derive a proactive plan and there have been many challenges. Tracy Long reported that throughout the year she has been training staff to: 1) use apps correctly; 2) use tools for proper header structure; 3) color contrast is important; 4) link structure is very important; and 5) the need to caption correctly to make sure staff understands what the individual is seeing. Ms. Littman reviewed tips on the webpage quick summary spreadsheet, and noted that the district is currently just under 70% compliant. We are making sure that all sites have a screen reader design in order so that everyone has cognitive ability. The second reading of the new policy 4335 Website Accessibility will be on June 12. Trustee Lorenzen inquired if MCPS provides the adaptive reader. Ms. Littman recognized Theresa McGeary, Occupational Therapist, being present tonight and all her work on this issue. All teachers can have a license for free adaptive reading devices, but some students have already learned to accommodate for themselves and are using a reader that they are familiar with. Trustee Beers inquired about feedback from students on website accessibility. Ms. Littman reported that no student feedback was received, but the district website has a disclaimer that gives individuals an opportunity to provide feedback. Ms. Littman noted that the district continues to work with teachers to embed audio in all videos. Trustee Beers credited Ms. Littman, Ms. Long and the entire team in making the world a better place in their efforts to provide adaptive technology. 9. NEW BUSINESS – Information or Action A. TEACHING AND LEARNING i. Topic: Update on K-12 Grade English Language Arts Program (ELA) - Elise Guest, Executive Director of Teaching & Learning said it is exciting to be able to share this work and it is something that the district has been working on the past couple of years. There are many stakeholders here tonight to talk about the program. The ultimate results are very thorough and based on research. There is the notion of uncompromised learners, and this vision sets the tone. Curriculum development is dynamic. There is strong

4 research embedded in building the program. The district will continue to build the program over the next year. Robyn Nuttall, Instructional Coach, shared data from K-12 ELA Task Force Team that included nine elementary teams, four middle schools teams, and the high school level complete agreement for reading levels were effective. Sarah Skarsten, teacher at Meadow Hill, talked about a professional learning community, the foundational curriculum component, the timeline using proficiency scales, and embedded professional development. Elyse Myers, teacher at Chief Charlo, presented information about the ELA Task Force elementary, middle school and high school members, and presented a video on ELA. BJ Ihde, teacher at Porter, reported on the grounding research concerning the art and science of teaching. MCPS believes in high quality core literacy instruction. Lindsey Morris, teacher on special assignment, focused on the current adoption, program presentations and materials. Jenna Brinks, Instructional Coach, noted that vendors came from seven companies to talk to the task force, and the members voted on the programs. ReadyGen and the American Reading Company came out on top of the scoring. Administrators were scored the programs, and looked at a budget. The team came up with a recommendation for a balanced approach. Brittine Keilman, Instructional Coach, reported on the middle and high school materials. [Trustee Dugger left the meeting at 7:57 PM] Robyn Nuttall reported that the team found that the EngageNY curriculum provided a thorough, evidenced based approach to literacy instruction across all grades. The team created a plan on how to embed the curriculum. Jodi Hall, Instructional Coach, noted comments about EngageNY include: 1) the text selection is very thoughtful; and 2) materials are very detailed and meet the standards. She noted a high use of EngageNY in states that use Common Core. Allie McFarland, teacher at CS Porter, reported that the team looked at the EngageNY modules to make sure they matched the MCPS standards adopted in 20160-17. The second priority common district assessments and common formative PLC assessments. Elise Guest acknowledged the teachers on the task force. The goal was to implement an effective practice in an effective implementation a manner, enabling a context that provides a system that is a collaborative model with significant improved outcomes. Trustee Smith thanked the teachers and staff that serves on the task force, and he appreciated the comprehensive way that information was presented tonight. He noted a lot of concern and the terms: “canned”, “scripted” and lack of flexibility. Although, he hears that lessons might be refined that indicates some flexibility. BJ Ihde reported that he is currently teaching EngageNY. We are tight on three things so we have a common program, and every single day he finds flexibility in the teaching. Yes, there is a script, but he engages his students. Trustee Decker noted that, as board members decisions need to be made over something that trustees are not experts on. The problems seem clearer at the elementary level. The high school level seems very different. Trustee McDonald asked if fidelity is part of the teacher evaluation. Ms. Guest noted the connection to an evaluation and the district is hoping to bring everyone together on a common learning journey in a collaborative way by coming together and sharing expertise. All teachers need to have the right resources in hand. The district has a commitment to seeing that the reading development meet the student’s needs. By embedding practices in the middle schools, it makes students more competent readers by getting that targeted strong core curriculum. Trustee McDonald inquired how is the task force formed and how many are teachers. Ms. Guest reported that a lot of the discussion was based on research and identifying individuals to work as a collaborative team. There was a variety of teachers and administrators on the team, and it was noted that high school teachers did not attend all the task force meetings. Trustee McDonald noted that trustees received numerous negative feedback, but what is the percentage of feedback from teachers. Ms. Guest did not have the numbers but spoke on the process.

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The team shared Google documents with staff in an effort to make things more transparent. One challenge was that some teachers did not show up for professional development to learn about the proposed program. Only about fourteen teachers attended the training. Trustee Lorenzen challenged the task force to use data and evaluate the programs now and in the future. She asked if the committee ever consider not using a purchased program, and did the team evaluate other methods of teaching. Trustees heard the high school teachers were onboard with the new proposed curriculum until it became all novel based. Ms. Guest addressed the priority of data. In the last two years, the team was in building a data driven process. It is exciting work as it is the first time we have based a program on student achievement data. In the fall, students were at 41% and in the spring we were at 81% and that was the goal. Trustee Wake understood that the district was not willing to settle for mediocracy but wanted to bring the students up to a higher level of learning. Teachers are excited about this program for students to be competitive in Montana and nationally. Trustee Decker gave the analogy that teaching is a lot like cooking. Is EngageNY like a nutrition guide or is it a meal plan. If results are terrible, we need to do something different. Trustee Decker noted that Sentinel students were the highest scoring in Montana. Jodi Hall noted that the opportunity was there and teachers that made the dedication to come learned a lot. EngageNY does allow for flexibility, and there are recommended books and excerpts. She acknowledged hearing that teachers are ready to work with common materials, but want flexibility. Trustee Smith inquired about a review and evaluation of ELA. Mr. Hall reported that the team is in the process now and will evaluate the proposed program on Friday. There is a suggested timeline with an end assessment in November. Trustee Smith inquired if there was a different program in the elementary, and do we have some assessment of work now. Ms. Nuttall noted that some teachers are using EngageNY at Washington and Porter Middle School and data dialogue about how many students were successful is being gathered. Trustee Smith inquired if feeder schools looking for help in preparing their students for the transition from 8th to 9th grade, and are IB schools effected. Elise Ms. Guest noted that the team has collaborated with other schools. We need to make sure that our teachers feel supported, and find the opportunities to connect with our neighbors, and she noted that this program would not affect IB schools. Trustee Newbold thanked the team for the time to educate trustees. The presentation demonstrated where the district is doing things well and where the district can, do things better. In the high schools, she would like to understand what makes this EngageNY curriculum better than what we are doing now. Why are we going to adopt a curriculum that provides a script? Does this curriculum address dyslexia? Jodi Hall reported that the task force agreed that the district needed to have a common ground that supports the standards that we as a district agreed to. We need common ground to have a vital curriculum for our students. Ms. Guest added that MCPS has a lot of new teachers who come without teaching materials, and the district is trying to change this to meet their needs and help make them successful. Mr. Thane noted that the purpose of tonight was to provide information on the program. Trustee Newbold inquired what is being done to address dyslexia. Mr. Thane reported that he sent out an email today addressing this issue. Trustee Beers materials are available on the third level of administration building and asked for a more accessible area for review. Public Comment: Sarah Pohl, English at Sentinel HS, would like the program stay “opt in” always. Novels are important for cultural literacy. Urged the board to see that there are more ways to teach common core standards. Melanie Charlson read an email from Debbie Hendricks at Hellgate, urging trustees to consider a trail visit for one year. The EngageNY program summary was difficult to access online. Improving curriculum should always be the goal. Please exercise caution. Jen Reinicke, Chair of English Department at Sentinel, suggested that no one should ever be mandated to use this program. Thankful that the first year is an “opt in” year. Becky Sorenson, Principal at Hawthorne, expressed that she appreciates the feedback and implement of a solid curriculum. Effective teachers equals successful students. We

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are all proud of what we do, but realize that we can always improve. Teachers and administrators will be trained and stand side-by side in support. Theresa McGeary, Occupational Therapist, is passionate about helping special needs students having access to curriculum. Without a guaranteed curriculum, it is almost impossible for teachers coming from all over to have consistency. Students need to have solid access to the materials. Meredith Britt, English at Sentinel, noted that the proposed curriculum includes one short story and one poem for IEFA, and she wants to be sure that MCPS is compliant. Cassidy Brooks, Sentinel, noted that Sentinel has prioritized standards and had common conversations that would be worth sharing. EngageNY modules are available online and are expensive. She was concerns about the cost of implementation. She recognized the incredible amount of work the team has made. Lori Messenger, teacher at Seeley Swan, noted that based learning is important. Seeley Lake is a community that is very strong in writing. She is concerned about the ability to bring in these resources online to add to student learning. Joe Fischer, Social Studies teacher at Sentinel, recognized that district has invested a tremendous amount of time with PLC and ACT prep. It is discouraging to see all the hard work of Sentinel would be thrown away. He urged trustees to never rely on data based context. Ann Schick, teacher at Sentinel, felts she is at the highlight of her career and Sentinel is proud of their work and they would like to see students benefit. She is bringing arts into her classroom and if the district brings in EngageNY, the program utilizes about 93% of the class time that does not allow integrating speakers into the classroom, and Missoula has no many resources available. Erza Shearer inquired if IB and AP will be exempt from the proposed English Language Arts curriculum. Dual credit is such an important component He encouraged trustees for their consideration on this issue. B. FINANCE, OPERATIONS and MAINTENANCE i. Topic: Elementary Building Reserve Fund Update – Burley McWilliams, Operations and Maintenance Supervisor, noted the elementary building reserve fund report for July 1, 2017 through March 31, 2018 was omitted from the April 24 board agenda packet. The 3rd quarter 2017-18 expenditures are $26,732 and the year to date expenditures are $71,594. This building reserve levy expired one year ago. Mr. McWilliams noted that not all school boilers and roofs are scheduled to be replaced under the bond, only those in serious need, and there are still minor building repairs to be completed. There was no public comment. ii. Topic: Authorize Use of Building Reserve Carryover Funds for Rattlesnake Field Improvements - Pat McHugh, Executive Director of Business and Operations, noted that the board authorized the use of building funds to fund improvements to the Rattlesnake fields on April 10; however, it is recommended that the use of building reserve carryover funds for this project would be more appropriate for this project. There is currently $550,000 in this fund, and the project is estimated at approximately $255,000. Mr. Thane added that the plan would be to develop the property for multi-purpose use, and projected that the field could be ready by spring 2019. The district would continue use and maintain River Bowl for Hellgate High School’s use. There was concern about how students would be transported to the fields. Potentially students could take the bus to the field after school, but there is a problem with how students will get home. Mr. Thane noted that this issue is part of ongoing conversation. There were no further board questions. Trustee Smith made a motion to authorize the use of building reserve carryover funds for the Rattlesnake field improvements, and Trustee Lorenzen seconded the motion. There was no board comment, and no public comment. The motion passed unanimously by all present. iii. Authorize Engagement of C.S. Porter Middle School Architect – Burley McWilliams, Operations and Maintenance Supervisor, noted the district received four submittals that were reviewed by a committee, and administration recommends that trustees authorize

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engagement of Paradigm V2 Architects for the CS Porter bond project. Mr. McWilliams thanked Mark Thane, Heidi Kendall, Pat McHugh, Dave Rott and Principal Lisa Hendrix for serving on this committee. Mr. McWilliams acknowledged that Carl Posewitz from Paradigm was here tonight. There were no board questions. Trustee Lorenzen made a motion to authorize the engagement of Paradigm V2 Architects as the architect for the CS Porter Middle School bond project, and Trustee Decker seconded the motion. There was no board comment, and no public comment. The motion passed unanimously by all elementary trustees present, and Trustee Smith abstained. iv. Topic: Accept the Withdrawal of D. Lower Construction’s Bid for the Ag-Ed Process Kitchen and Waive Forfeiture of the Bid Security – Burley McWilliams, Operations & Maintenance Supervisor noted that D. Lower Construction’s letter of withdrawal was on page 77 of the agenda packet. In the second paragraph, it was noted that the bid price that was submitted had a decimal in the wrong place, which created a sizable difference in the selection process. Following the acceptance of bids by the district, Dennis Lower, President of D. Lower Construction, notified the district of its desire to withdraw their bid based upon a clerical error. As a requirement of the bid, a bid bond was submitted for $62,970 (10% of the bid). The board has the authority to waive the requirement that a bidder forfeit their bid security if the bidder cannot perform the work. Administration recommends that the board waive the forfeiture. Trustee Kendall made a motion to accept the withdrawal of the D. Lower Construction bid and waive the forfeiture of their bid security. Trustee McDonald seconded the motion. There was no board discussion, and no public comment. The motion passed unanimously by all trustees present. v. Authorize Engagement of General Contractor for the Ag-Ed Process Kitchen Remodel – Burley McWilliams, Operations and Maintenance Supervisor, noted that the district has worked with Western Interstate previously. Mr. McWilliams acknowledged that Mark Quinn from Western Interstate, Inc. is here tonight. Trustee Lorenzen made a motion to authorize the engagement of Western Interstate, Inc. to act as general contractor for the Ag-Ed process kitchen construction and remodel project, and Trustee Wake seconded the motion. There was no board discussion, and no public comment. The motion passed unanimously by all trustees present. [Trustee Newbold left the meeting at 9:45 PM] [Trustee Lorenzen left the room at 9:45 PM] vi. Topic: Grant Permission to Solicit Request for Qualifications of a General Contractor/ Construction Manager for Big Sky High School—Burley McWilliams, Operations and Maintenance Supervisor noted that this is the second to the last bond project, and the committee will start the selection process for a General Contractor/Construction Manager very soon. Trustee Wake made a motion to issue Requests for Qualifications for general contractor/ construction manager services associated with the renovation/remodel/expansion of Big Sky High School, and Trustee McDonald seconded the motion. There was no board discussion, and no public comment. The motion passed unanimously by Trustees Smith, Decker, Beers, Holland, McDonald, Kendall and Wake [Trustee Lorenzen returned to the meeting at 9:49 PM] vii. Topic: Grant Permission to Solicit Request for Qualifications of a General Contractor/ Construction Manager for C.S. Porter Middle School—Burley McWilliams, Operations and Maintenance Supervisor, noted that this is a request to solicit an RFQ for a general contractor/construction manager for CS Porter Middle School bond project. Trustee Decker made a motion to grant permission to issue Requests for Qualifications for general contractor/construction manager services associated with renovation/remodel/expansion of CS Porter Middle School, and Trustee McDonald seconded the motion. There was no board discussion, and no public comment. The motion passed unanimously by all elementary trustees present. viii. Topic: Approve Jeannette Rankin Elementary Utility Easement – Burley McWilliams, Operations and Maintenance Supervisor noted that the board previously approved an easement for the water main at Jeannette Rankin Elementary. This request is for an easement to allow access to connect water services from the water main to a fire hydrant

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located on MCPS property. Trustee Kendall made a motion to approve the public utility easement for Jeannette Rankin Elementary School, and Trustee Lorenzen seconded the motion. There was no board discussion, and no public comment. The motion passed unanimously by all elementary trustees present. C. PERSONNEL, NEGOTIATIONS & POLICY i. Topic: Approve Personnel Report - Dave Rott, Executive Director of Human Resources noted that approval of the Personnel Report is broken down into sub-topics. This is a typical May report, but non-typical Personnel Report as the board is asked to approve the termination of tenured and non-tenured teachers and administrators. Trustee Wake made a motion to approve the Personnel Report, and Trustee Smith seconded the motion. There was no board discussion, and no public comment. The motion passed unanimously by all trustees present. ii. Topic: Re-Election of Tenured and Non-Tenured Administrators – David Rott, Executive Director of Human Resources, referenced the tenured and non-tenured elementary administrators identified on page 88, and high school administrators identified on page 112 that are recommended for re-election. There were no questions from the board. Trustee Wake made a motion to re-elect tenured and non-tenured administrators identified by the Human Resources Office in the Personnel Report. Trustee Kendall seconded the motion. There was no board discussion, and no public comment. The motion passed unanimously by all present. iii. Topic: Re-Election of Tenured and Non-Tenured Teachers – David Rott, Executive Director of Human Resources referenced the tenured and non-tenured elementary teachers identified on pages 89-98, and high school teachers on pages 113-118 that are recommended for re-election. Trustee Lorenzen made a motion to re-elect tenured and non-tenured teachers identified by the Human Resources Office in the Personnel Report. Trustee McDonald seconded the motion. There was no board discussion, and no public comment. The motion passed unanimously by all trustees present. iv. Topic: Termination of Non-Tenured Teachers – David Rott, Executive Director of Human Resources, referenced the elementary non-tenured teachers identified on page 101, and high school non-tenured teachers identified on page 102 that are recommended for termination. Trustee Wake made a motion to terminate non-tenured teachers identified by the Human Resources Office in the Personnel Report, and Trustee Kendall seconded the motion. There was no board discussion, and no public comment. The motion passed unanimously by all trustees present. v. Topic: Re-Election of Specialists – David Rott, Executive Director of Human Resources, noted that the request for re-election of specialists is new this year. We have many specialists such as occupational and physical therapists and nurses in the MEA Bargaining agreement that were identified to be re-elected for 2018-2019. Trustee Kendall made a motion to re-elect the specialists identified in the Personnel Report, and Trustee Decker seconded the motion. There was no board discussion, and no public comment. The motion passed unanimously by all trustees present. D. BOARD OF TRUSEES i. Topic: Trustee Graduation Ceremony Assignments – Chair Marcia Holland noted that all Trustees would be listed on the programs for each school. a) Willard Alternative H. S. Program, Thursday, May 31, 2018, 7:00 p.m., University of Montana Music Recital Hall Trustees Holland and Wake b) Big Sky High School, Saturday, June 2, 2018, 9:00 AM, Adams Center U of M Trustees Smith, Beers, Holland, McDonald and Wake c) Hellgate High School, Saturday, June 2, 2018, 12:00 PM, Adams Center U of M Trustees Smith, Beers, Holland, McDonald and Wake d) Sentinel High School, Saturday, June 2, 2018, 3:00 PM, Adams Center U of M Trustees Smith, Beers, Holland, McDonald and Wake e) Adult Education, Saturday, June 2, 2018, 5:30 PM, Adams Center U of M Trustees Holland and Wake

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f) Seeley-Swan High School, Sunday, June 3, 2018, 1:00 PM, CB & Helen Rich Activity Center Trustees Smith, Decker and Beers Administration will survey trustees for middle school promotion ceremonies g) C.S. Porter Middle School, Thursday, June 7, 2018 at 6:00 PM, Big Sky High School h) Meadow Hill Middle School, Thursday, June 7, 2018 at 5:30 PM, Sentinel High School i) Washington Middle School, Thursday, June 7, 2018 at 7:30 PM, Sentinel High School 10. PUBLIC COMMENT – There was no public comment. 11. ADJOURN – Chair Holland adjourned the meeting at 9:56 p.m. As recording secretary for this Board meeting, I certify these minutes to be a true and correct copy of what was taken at the meeting.

Lenora Jacobs, Minutes Recorder Marcia Holland, Board Chair Pat McHugh, District Clerk

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