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Members Council Annual Conference Minutes

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Members Council Annual Conference Minutes MINUTES MEMBERS COUNCIL KANSAS CITY, MISSOURI JUNE 25, 2019 These minutes were approved by Members Council November 14, 2019. TABLE OF CONTENTS PAGE(S) Principal Motions ........................................................................................................................... I-VII Action Items (Winter Meeting) ................................................................................................ VIII-X Call to Order .................................................................................................................................. 2 Code of Ethics Commitment ......................................................................................................... 2 Review of Agenda ......................................................................................................................... 2 Approval of Draft Minutes ............................................................................................................. 2 Chapter, Section and Student Branch Charters ......................................................................... 2-4 Members Council Standing Committee Reports Government Affairs Committee Report ...................................................................................... 4-8 Conferences and Expositions Committee Report ...................................................................... 8-9 Honors and Awards Committee Report ................................................................................. 10-11 Chapter Technology Transfer Committee Report .................................................................. 11-12 RP Committee Report ............................................................................................................ 12-14 Membership Promotion Committee Report ............................................................................ 14-16 Student Activities Committee Report ..................................................................................... 16-17 Young Engineers in ASHRAE Committee Report .................................................................. 17-18 Members Council Subcommittee Reports Planning Subcommittee Report ............................................................................................. 18-32 Region Operations Subcommittee Report ............................................................................. 32-39 Other Business Certificates of Appreciation Presentation .................................................................................... 39 Passing of Gavel to Charles Gulledge ........................................................................................ 39 2019-20 Members Council Subcommittee Appointments ........................................................... 39 Members Council 2019 Fall Meeting .......................................................................................... 39 Old Business Responses to Referred Motions from Members Council ............................................................ 39 Status of Referrals from Members Council ................................................................................. 39 Review of Carryover Action Items ............................................................................................... 39 Review of CRC Schedules .......................................................................................................... 39 New Business Lean Assessment – Recommendation to Eliminate Transportation Caps .................................. 40 Members Council 2019-20 MBOs ............................................................................................... 40 2019-20 Strategic Plan ............................................................................................................... 40 Members Council Restructure .................................................................................................... 40 Adjournment ................................................................................................................................ 40 Attachments: Government Affairs Committee Report ..................................................................... Attachment A Conferences and Expositions Committee Report ..................................................... Attachment B Honors and Awards Committee Report .................................................................... Attachment C Chapter Technology Transfer Committee Report ..................................................... Attachment D RP Committee Report ............................................................................................... Attachment E Membership Promotion Committee Report ................................................................ Attachment F Student Activities Committee Report ........................................................................ Attachment G TABLE OF CONTENTS (CONT’D) PAGE(S) Young Engineers in ASHRAE Committee Report ..................................................... Attachment H MBO 3: Chapters outside the US and Canada ........................................................... Attachment I MBO 4: Chapter Opportunity Fund ............................................................................ Attachment J MBO 5: Effective Ways to Support Smaller Dispersed Chapters ............................. Attachment K MBO 6: Effective Ways of Training Chapter Officers and Committee Chairs ............ Attachment L MBO 7: Guidelines for Region and Chapter Transportation Costs ........................... Attachment M MCO Section 12 ........................................................................................................ Attachment N CRC Best Practices – Appendix AK (CRC ............................................................. Attachment O 2019-20 Members Council Subcommittee Appointments ......................................... Attachment P Responses to Referred Motions from Members Council .......................................... Attachment Q Status of Referrals from Members Council ............................................................... Attachment R Review of Carryover Action Items ............................................................................. Attachment S Review of CRC Schedules ......................................................................................... Attachment T 2019-20 Strategic Plan ............................................................................................. Attachment U MO# PG# PRINCIPLE MOTIONS – KANSAS CITY, MISSOURI – JUNE 25, 2019 2 2 That the following consent motions be approved: A. That the charter of the South Brazil Chapter, whose headquarters will be in the city of Curitiba, PR and Porto Alegre, RS Brazil and whose geographic area of activity will be comprised of members in the states of Paraná, Santa Catarina and Rio Grand do Sul, Brazil be approved. (Region XII) Background: The proposed South Brazil Chapter had 41 ASHRAE Members and Associate Members in good standing who signed the petition in the geographic area indicated in the motion; 40 signatures are required. The DRC of Region XII signed off on the petition to form the South Brazil Chapter. Fiscal Impact: Estimate of $22,000/year which includes transportation for: Chapter delegate and alternate to CRC; Chapter committee chairs to CRC, and to MP, SA, and RP centralized training; and, Chapter President-Elect to attend President-Elect Training (PET). B. That the charter of the Israeli Chapter, whose headquarters will be in the city of Ramat Gan, in 3 Hayzira and whose geographic area of activity will be in Israel be approved. (Region XIV) Background: The proposed Israeli Chapter had 40 ASHRAE Members and Associate Members in good standing who signed the petition in the geographic area indicated in the motion. Because of geo-political reasons outside ASHRAE, the new Israeli Chapter will participate in ASHRAE as part of Region XIV, which (in general), includes ASHRAE Chapters in Europe. The DRCs of both the Region-At-Large and Region XIV were in agreement with this chapter assignment as well as the ASHRAE members of Israel. Fiscal Impact: $22,000/year; this cost is estimated and includes transportation for: Chapter delegate and alternate to CRC; Chapter committee chairs to CRC, and to MP, SA, and RP centralized training; and, Chapter President-Elect to attend President-Elect Training (PET). C. That the charter of the Bolivia Section, located in Santa Cruz de la Sierra Andres lbanes, Bolivia and sponsored by the Argentina Chapter be approved. (Region XII) Background: The proposed Bolivia Section had a total of 11 ASHRAE Members and Associate Members in good standing who signed the petition; 10 signatures are required. D. That the charter of the Myanmar Section, located in Yangon, Myanmar and sponsored by the Singapore Chapter be approved. (Region XIII) I MO# PG# PRINCIPLE MOTIONS – KANSAS CITY, MISSOURI – JUNE 25, 2019 Background: The proposed Myanmar Section had a total of 11 ASHRAE Members and Associate Members in good standing who signed the petition; 10 signatures are required. E. That consent motions a. through p. (16 student branches), as shown below be approved. a. That the charter of the University of Texas at Dallas Student Branch, located in Dallas, Texas and sponsored by the Dallas Chapter be approved. (Region VIII) b. That the charter of the Utah State University (USU) Student Branch, located in Logan, Utah and sponsored
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