City Council Agenda

CITY COUNCIL AGENDA

NOTICE OF WORKSHOP

Tuesday, January 2, 2018 6:00 p.m. Council Chamber - City Hall Daniel P. Moore Community Center Complex 1900 Billy G. Webb Portland, Texas 78374

This workshop may be recessed before the Regular City Council meeting begins at 7:00 p.m. and reconvened after the Regular City Council meeting ends.

1. CALL TO ORDER: MAYOR KREBS

2. EXECUTIVE SESSION: THE CITY COUNCIL WILL CONDUCT AN EXECUTIVE SESSION ACCORDING TO GOVERNMENT CODE:

§551.071 – CONSULTATION WITH ATTORNEY TO DISCUSS PENDING OR CONTEMPLATED LITIGATION (LAMAR TEXAS, LP VS. CITY OF PORTLAND et al.)

3. STREET IMPROVEMENT PROGRAM PHASE 10 PROJECT UPDATE: THE CITY COUNCIL WILL RECEIVE AND DISCUSS A PRESENTATION FROM LJA ENGINEERING ON THE STREET IMPROVEMENT PROGRAM PHASE 10 – CITY MANAGER AND ASSISTANT CITY MANAGER

4. ADJOURNMENT: MAYOR KREBS

NOTICE OF ASSISTANCE

If you plan to attend this public meeting and you have a disability that requires special arrangements to be made, please contact City Secretary Annette Hall 361-777-4513 or [email protected] in advance of the meeting. Reasonable accommodations will be made to facilitate your participation. City Hall is wheelchair accessible and specially marked parking spaces are located in front of its entrance. Special seating will be provided in the Council Chamber during the meeting. BRAILLE IS NOT AVAILABLE

Posted: December 29, 2017 by 5 p.m. By: ______Portland City Hall Annette Hall Electronically at www.portlandtx.com City Secretary

CITY COUNCIL AGENDA

NOTICE OF REGULAR MEETING

Tuesday, January 2, 2018 7:00 p.m. City Hall - Council Chamber Daniel P. Moore Community Center Complex 1900 Billy G. Webb Drive Portland, Texas

1. CALL TO ORDER: MAYOR KREBS

2. INVOCATION AND PLEDGE: MAYOR KREBS OR DESIGNEE

3. FORMAL ANNOUNCEMENTS, RECOGNITION, PRESENTATIONS AND REPORTS THAT MAY BE DISCUSSED:

• INTRODUCTION OF NEW EMPLOYEES – CITY MANAGER

4. CITY COUNCIL COMMENTS CONCERNING ITEMS OF COMMUNITY INTEREST THAT MAY NOT BE DISCUSSED:

Members of the City Council may present reports regarding items of community interest, provided no action is taken or discussed. Items of community interest include the following:

• Expressions of thanks, congratulations, or condolence • Information regarding holiday schedules • Honorary recognition of city officials, employees, or other citizens • Reminders about upcoming events sponsored by the city or another entity that is scheduled to be attended by a city official or city employee • Announcements of imminent threats to the public health and safety of the city

5. CITY MANAGER’S REPORT: The City Manager may present announcements, comments and updates on City operations and projects.

6. MEMBERS OF THE AUDIENCE WHO WISH TO (1) COMMENT OR PRESENT QUESTIONS ABOUT AN AGENDA ITEM, (2) PRESENT QUESTIONS OR CONCERNS ON ISSUES NOT ON THE AGENDA, OR (3) PROPOSE REGULATORY OR POLICY CHANGES, MAY ADDRESS THE CITY COUNCIL FOR UP TO FOUR (4) MINUTES. SPEAKERS MUST COMPLY WITH THE FOLLOWING RULES:

• Persons who wish to speak must fill out and turn in a speaker card before the meeting is convened (The Mayor will notify you when it’s your turn to speak) • All persons must speak from the podium, and must identify themselves and their places of residence • All comments, requests and proposals must be presented to or through the Mayor • If you have a petition or other information related to your topic, please present it to the City Secretary. Any electronic media (e.g. CD, DVD, flash drive) that the speaker would like to use while they speak MUST be submitted a minimum of 24 hours prior to the meeting. Please contact the City Secretary at (361) 777-4513 to coordinate. • The Texas Open Meetings Act prohibits the City Council from responding to or discussing your comments. The Mayor or City Council may: 1. Make a statement of factual information 2. Recite an existing policy in response to a question, or 3. Advise the speaker that a subject will be placed on the agenda at a future meeting. • It is the policy of the City Council that citizens shall have the right to be heard, and that no Council member, staff member, or member of the audience may berate, embarrass, accuse, or show personal disrespect for a member of the City Council, staff, or member of the public at any City Council meeting.

7. MINUTES OF PREVIOUS MEETING: THE CITY COUNCIL WILL CONSIDER THE MINUTES OF ITS DECEMBER 19, 2017 REGULAR MEETING – MAYOR KREBS AND CITY SECRETARY

8. STREET IMPROVEMENT PROGRAM PHASE 10 PROJECT UPDATE: THE CITY COUNCIL WILL RECEIVE AND DISCUSS A PRESENTATION FROM LJA ENGINEERING ON THE STREET IMPROVEMENT PROGRAM PHASE 10 AND WILL CONSIDER AMENDING THE SCOPE OF THE PROJECT – CITY MANAGER AND ASSISTANT CITY MANAGER

9. COMMUNITY CENTER EXPANSION AND REHABILITATION CONSTRUCTION-MANAGER- AT-RISK PROJECT AWARD: THE CITY COUNCIL WILL CONSIDER PROPOSALS FOR THE CONSTRUCTION-MANAGER-AT-RISK CONTRACT FOR THE COMMUNITY CENTER EXPANSION AND REHABILITATION – CITY MANAGER AND ASSISTANT CITY MANGER

10. DOYLE ADDITION SUBDIVISION WASTEWATER SERVICE CONNECTIONS PROJECT CLOSEOUT: THE CITY COUNCIL WILL CONSIDER THE FINAL PAY APPLICATION AND PROJECT ACCEPTANCE FOR THE DOYLE ADDITION SUBDIVISION WASTEWATER SERVICE CONNECTIONS PROJECT – ASSISTANT CITY MANAGER

11. RESOLUTION NO. 741 – INTERLOCAL AGREEMENT FOR HEALTH RELATED SERVICES: THE CITY COUNCIL WILL CONSIDER RESOLUTION NO. 741 THAT RENEWS AN INTERLOCAL AGREEMENT FOR HEALTH-RELATED SERVICES WITH SAN PATRICIO COUNTY – CITY MANAGER

12. ORDINANCE NO. 2158 - INCREASING WATER AND WASTEWATER RATES: THE CITY COUNCIL WILL CONSIDER THE SECOND AND FINAL READING OF ORDINANCE NO. 2158 AUTHORIZING WATER AND WASTEWATER RATE INCREASES – DIRECTOR OF FINANCE

13. ADJOURNMENT: MAYOR KREBS

NOTICE OF ASSISTANCE

If you plan to attend this public meeting and you have a disability that requires special arrangements to be made, please contact City Secretary, Annette Hall (361) 777-4513 or [email protected] in advance of the meeting. Reasonable accommodations will be made to facilitate your participation. The City Hall is wheelchair accessible and specially marked parking spaces are located in front of its entrance. Special seating will be provided in the Council Chamber during the meeting.

BRAILLE IS NOT AVAILABLE

Posted: December 29, 2017 by 5:00 p.m. By: ______Portland City Hall Annette Hall Electronically at www.portlandtx.com City Secretary CITY OF PORTLAND CITY COUNCIL REGULAR MEETING MINUTES DECEMBER 19, 2017 – 7:00 P.M.

On this the 19th day of December 2017, the Council of the City of Portland convened in a regular meeting session at 7:00 p.m. in the Council Chambers of City Hall, Daniel P. Moore Community Center Complex and notice of regular meeting giving the time, place and date and subject having been posted as described by Section 551 of the Government Code.

MEMBERS PRESENT:

David Krebs Mayor Ron Jorgensen Mayor Pro Tem Cathy Skurow Council Member Gary Moore Sr. Council Member John Green Council Member Bill T. Wilson II Council Member John G. Sutton Jr. Council Member

STAFF PRESENT:

Randy Wright City Manager Brian DeLatte Assistant City Manager Annette Hall City Secretary Katie Griffin Director of Finance Mark Cory Chief of Police Lyle Lombard Fire Chief Kristin Connor Director of Parks and Recreation Mona Gandy Director of Marketing and Communications Terrell Elliott IT Manager Ginny Moses Library Director Matt Rogers Sports Director Fred Bussman IT Technician Brandon Lemon Assistant Accountant

And with a quorum being present, the following business was transacted:

A. PROCEDURAL MATTERS, HONORS AND RELATED NON-ACTION ITEMS:

1. CALL TO ORDER: MAYOR KREBS

Mayor Krebs called the meeting to order at 7:00 pm.

2. INVOCATION AND PLEDGE: MAYOR KREBS OR DESIGNEE

Council Member Bill Wilson gave the invocation and Mayor Krebs led the Pledge of Allegiance.

3. FORMAL ANNOUNCEMENTS, RECOGNITION, PRESENTATIONS AND REPORTS THAT MAY BE DISCUSSED:

• PORT OF CORPUS CHRISTI UPDATE – PORT COMMISSIONER WES HOSKINS

Port Commissioner, Wes Hoskins, presented an update on the Port of Corpus Christi that included the following information:

. The Energy Port of Americas . Energy Hub for US Crude Oil & Refined Petroleum Oil . Tonnage by Commodity . Economic Impact . Anticipated Future Vessel Traffic at La Quinta Terminal . Gulf Coast Growth Venture Agreement Signed December 2017 . Virtual Ship Channel . Berm in Portland; Expected Timeline . Channel Improvements Project Contracts & Estimated Costs . New Corpus Christi Harbor Bridge . December 2015 – First US Crude Export in 40 Years . 2016 U.S. Crude Oil Export Markets . POCC Outbound Crude & Condensate (BPD) . PCC Export Growth World Wide ($US Value) . Crude Oil Pipelines to Coastal Bend . Port Corpus Christi Permian Outbound Crude/Condensate, MBPD . PCC Primary Hydrocarbon Throughput Volumes . May 2017 –VLCC ANNE –2 Million Barrel Supertanker . Port of Corpus Christi’s Pillars of Success . New Potential Private Industrial Investment in Portland & San Patricio County

• PRESENTATION OF CHRISTMAS AND NEW YEAR’S DAY HOLIDAY SCHEDULE (FACILITIES AND SERVICES) – DIRECTOR OF MARKETING AND COMMUNICATIONS

Director of Marketing and Communications, Mona Gandy, presented the following Christmas and New Year’s facility and services schedule:

City offices will be closed Monday, Dec. 25, and Tuesday, Dec. 26.

The Bell Whittington Library will be closed Saturday, Dec. 23, Monday, Dec. 25, and Tuesday, Dec. 26.

All parks and recreation facilities, including the Portland Community Center and

the Senior Center, will be closed Saturday, Dec. 23 through Monday, Dec. 25.

City offices, including the Senior Center and the Bell Whittington Library, will be closed Monday, Jan. 1.

All parks and recreation facilities, including the Portland Community Center, will be closed Sunday, Dec. 31 and Monday, Jan. 1.

There will be no trash or recycle collection on Monday, Dec. 25 or Monday, Jan. 1.

Trash and recycle collection for those days has been rescheduled for Saturday, Dec. 23 and Saturday, Dec. 30, respectively.

Mayor Krebs announced that Item No. 4 would be discussed after Item No. 8.

5. CITY MANAGER’S REPORT:

The City Manager may present announcements, comments and updates on City operations and projects.

• Wished everyone a Merry Christmas and Blessed New Year.

• It is the policy of the City Council that citizens shall have the right to be heard, and that no Council member, staff member, or member of the audience may berate, embarrass, accuse, or show personal disrespect for a member of the City Council, staff, or member of the public at any City Council meeting.

There were none.

7. MINUTES OF PREVIOUS MEETING: THE CITY COUNCIL WILL CONSIDER THE MINUTES OF ITS DECEMBER 5, 2017 WORKSHOP AND REGULAR MEETING – MAYOR KREBS AND CITY SECRETARY

Council Member Green made the motion to approve the minutes of the December 5, 2017 workshop and regular meeting, seconded by Council Member Sutton.

The motion passed with the following vote:

Aye: 7 - Mayor Krebs, Mayor Pro Tem Jorgensen, Council Member Skurow, Council Member Moore, Council Member Green, Council Member Wilson and Council Member Sutton

Nay: 0 -

Absent: 0 -

Abstained: 0 -

8. ORDINANCE NO. 2158 - INCREASING WATER AND WASTEWATER RATES: THE CITY COUNCIL WILL CONSIDER THE FIRST READING OF ORDINANCE NO. 2158 AUTHORIZING WATER AND WASTEWATER RATE INCREASES – DIRECTOR OF FINANCE

Director of Finance, Katie Griffin, presented the following information:

2018 Utility Rates

 Description of Water/Wastewater Fund (Enterprise Fund)  Theory of Rate Setting  History of Rate Increases  Capital Projects Included in Utility Rate Consideration  Water and Wastewater Proposed Increased Rates  Regional Bill Comparison  Next Steps

Enterprise Fund Description

• Definition - a business-like fund that provides goods or services to the public for a fee that makes the entity self-supporting • The City operates two enterprise funds – Water/Wastewater Fund – Drainage Fund

Theory of Rate Setting • Water, Wastewater and Drainage utility rates are established to cover the cost of day-to-day operations, debt service payments, debt service reserves, capital project costs, and maintenance of 90-day operation reserves • With planned capital projects, predicted community growth and expansion of city boundaries, it is essential to establish rates that maintain the utility system.

Recap of Rate Study . Completed by NewGen Strategies & Solutions • June 2014 – City Council Engaged NewGen Strategies & Solutions to perform a utility rate study. • October 21, 2014 - Presentation of utility rate study findings and rate recommendations to the City Council. . Initial Rate Recommendation – phase-in plan for rates over five-years which will provide needed funding and maintain the City’s financial metrics. . December 16, 2014 – NewGen Strategies & Solutions completes rate study and provides City staff with a rate model to use in determining future revenue requirements and correlating rate adjustments.

Rate Model Elements

. Uses historical information, including billing and consumption data; . Incorporates the Capital Improvement Program

. (CIP) and other capital purchases/projects; • Includes current and future debt service analysis; . Cost recovery analysis; and . Revenue and expenditure forecasts are formed to determine appropriate utility rates

History of Rate Increases

. January 2015 – Ordinance No. 2101 increased rates charged for water and sewer. Combination of pass through from SPMWD ($0.18) and rate adjustments recommended by NewGen Strategies & Solutions, rate consultant.

. February 2016 – Ordinance No. 2129 increased water and wastewater rates in alignment with the rate study prepared by NewGen Strategies & Solutions . February 2017 – Ordinance No. 2148 increased water and waste water rates to include the SPMWD rate increase ($0.04), fund capital improvement projects, and maintain alignment with the NewGen rate study of 2014.

Capital Projects Included In 2017-2018 Rate Model Increase

. Utility Line Replacement Phase 2 -- $3.6M . Public Works Facility Improvements Phase 1 -$2.5M

Summary of Proposed Water and WasteWater Rates

Meter Size WATER WASTEWATER Residential .0625 inch to 2.0 inch $16.02 $16.34 $32.96 $35.22

Commercial .0625 inch to .75 inch $18.82 $19.20 $39.93 $42.67 1.0 inch 24.32 24.81 53.10 56.74 1.5 inch 38.05 38.81 85.98 91.87 2.0 inch 54.55 55.64 125.44 134.03 3.0 inch 93.05 94.91 217.52 232.42 4.0 inch 148.05 151.01 349.10 373.01 6.0 inch 285.54 291.25 677.98 724.42

Potable Water Raw Water Current January 2018 Current January 2018 0 to 13,000 $3.51 $3.58 $3.73 $3.81 13,001 to 25,000 3.57 3.64 3.73 3.81 25,001 to 40,000 3.78 3.86 3.73 3.81 40,001 and up 4.06 4.14 3.73 3.81

Waste Water Discharge All Volumes $1.17 $1.25

Change In Average Monthly Residential Bill

Regional Bill Comparison – Water & Wastewater

NEXT STEPS

• 1st Reading of Ordinance No. 2158 – Dec. 19, 2017 • 2nd Reading of Ordinance No. 2158 – Jan. 2, 2018 • If approved, Ordinance No. 2158 will be published on January 4, 2018. The rate increase will be effective January 4, 2018, and will be reflected in the February 2018 billing.

The City Council and Director of Finance discussed the percentage of water and wastewater rate increases that are driven by the San Patricio Municipal Water District, Capital Improvement Program projects, and operations.

Council Member Moore made the motion to approve the first reading of Ordinance No. 2158 authorizing water and wastewater rate increases, seconded by Council Member Wilson.

The motion passed with the following vote:

Aye: 7 - Mayor Krebs, Mayor Pro Tem Jorgensen, Council Member Skurow, Council Member Moore, Council Member Green, Council Member Wilson and Council Member Sutton

Nay: 0 -

Absent: 0 -

Abstained: 0 -

Mayor Krebs read the following caption:

ORDINANCE NO. 2158

AN ORDINANCE AMENDING THE CODE OF ORDINANCES; INCREASING THE RATES CHARGED FOR WATER SERVICE; INCREASING THE RATES CHARGED FOR WASTEWATER SERVICE; PROVIDING FOR THE REPEAL OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING A SEVERABILITY CLAUSE; ESTABLISHING A PENALTY FOR VIOLATIONS AND SPECIFICALLY NEGATING A REQUIREMENT OF A CULPABLE MENTAL STATE; PROVIDING AND ESTABLISHING AN EFFECTIVE DATE; AND PROVIDING FOR PUBLICATION

4. CITY COUNCIL COMMENTS CONCERNING ITEMS OF COMMUNITY INTEREST THAT MAY NOT BE DISCUSSED:

Members of the City Council may present reports regarding items of community interest, provided no action is taken or discussed. Items of community interest include the following:

Council Member Skurow commented that the past two weeks have been an amazing time with the recent snow event in Portland, the annual employee Christmas Party, Shop with a Cop and thanked the Police Officers from surrounding areas that came out to help and wished everyone a Merry Christmas

Council Member Green thanked the City staff for a great year and is looking forward to another great year. He then wished the residents of Portland, city staff and City Council a Merry Christmas.

Council Member Moore wished everyone a Merry Christmas and commented that this will be his last year as a City Council Member. He then thanked the city staff for their hard work and thanked the City Council for all they do.

Council Member Sutton commented that this has been an exciting year weather and event wise. He then wished everyone a Merry Christmas and Happy New Year.

Council Member Wilson commented that this has been a good year in the City of Portland. He then wished everyone a Merry Christmas and added that he appreciates the City Staff for all their hard work.

Mayor Pro Tem Jorgensen commented that he hopes everyone enjoys their families and to stay safe.

Mayor Krebs commented that this has been a phenomenal year from the construction of the Sports Complexes to the Category 4 Hurricane when all the city departments made sure everything was taken care of to the recent snow event. He then wished the residents of Portland and city staff a Merry Christmas.

9. ADJOURNMENT: MAYOR KREBS

Mayor Krebs adjourned the meeting at 7:45 p.m.

NOTICE OF ASSISTANCE

If you plan to attend this public meeting and you have a disability that requires special arrangements to be made, please contact City Secretary Annette Hall (361) 777-4513 or [email protected] in advance of the meeting. Reasonable accommodations will be made to facilitate your participation. The City Hall is wheelchair accessible and specially marked parking spaces are located in front of its entrance. Special seating will be provided in the Council Chamber during the meeting.

BRAILLE IS NOT AVAILABLE

Approved:

______David Krebs, Mayor

Attest:

______City Secretary CITY COUNCIL ACTION ITEM

AGENDA TITLE STREET IMPROVEMENT PROGRAM PHASE 10 PROJECT UPDATE THE CITY COUNCIL WILL RECEIVE AND DISCUSS A PRESENTATION FROM LJA ENGINEERING ON THE STREET IMPROVEMENT PROGRAM PHASE 10 AND WILL CONSIDER AMENDING THE SCOPE OF THE PROJECT

MEETING DATE 1/2/2018

DEPARTMENT Administration

SUBMITTED BY Brian DeLatte, P.E., Assistant City Manager

EXECUTIVE SUMMARY LJA Engineering (LJA) has completed its preliminary engineering for the Street Improvement Program Phase 10. At its November 7, 2017, meeting, City Council members expressed interest in increasing the magnitude of the reconstruction of Buddy Ganem between Wildcat Drive and Floerke Road. LJA has prepared alternatives for City Council consideration.

PRIOR ACTIONS OR REVIEWS • February 4, 2014 – Project briefing from LJA (previously CR&G) on the Comprehensive Street, Parking Lot, Sidewalk, and Trail Study. • August 15, 2017 – The City Council adopted Resolution No. 735 that approved the 5- Year Capital Improvement Program that included CIP Projects 17-001 and 17-002 for City-wide street seal coats, overlays, and reconstructions. • November 7, 2017 – The City Council engaged LJA Engineering to provide the surveying, engineering, and construction administration services for the Street Improvement Program Phase 10.

DETAILS / STAFF ANALYSIS The streets selected for inclusion in the Street Improvement Program Phase 10 were determined by LJA using the Comprehensive Street, Parking Lot, Sidewalk, and Trail Study approved by City Council in February 2014. The street selection methodology LJA utilized mirrored the clustered neighborhood approach used successfully in Phase 9.

LJA has prepared three alternatives for the improvements on Buddy Ganem:

• Alternative 1 (Exhibit 1): Reconstruct the existing roadway while maintaining the existing width. The estimated cost is $1,611,879 and would require no increase to the project budget.

Page 1 of 2

• Alternative 2 (Exhibit 2): Reconstruct the existing roadway, add sidewalk from Wildcat to the Sports Complex, and increase the roadway width east of the Sports Complex. The estimated cost is $1,935,698 and would require either an increase to the project budget or removal of other streets from the project in the amount of $323,819. • Alternative 3 (Exhibit 3): Reconstruct and widen the existing roadway to a 3-lane section from Wildcat Drive to Kestrel Lane and reconstruct the roadway while maintaining the existing width from Kestrel Lane to Floerke Road. The estimated cost is $2,838,796 and would require either an increase to the project budget or removal of other streets from the project in the amount of $1,226,917.

ALTERNATIVES CONSIDERED N/A.

FINANCIAL IMPACT Frost Bank’s Victor Quiroga will present the financing plan for the project at the January 16, 2018, City Council meeting based on the direction given by the City Council at the January 2, 2018, meeting. The certificate of obligation issuance for the $6,450,000 project is expected to increase the I&S tax rate by $0.0533 in 2019, phasing out at $0.0263 in 2038. The ad valorem tax impact for the average appraised home of $187,701 in 2019 is $100.05.

If the City Council wishes to increase the project budget to construct one of the increased Buddy Ganem alternatives, the ad valorem tax impact in 2019 is approximately $0.01 per $1,250,000 of construction costs. Based on the alternative estimates provided by LJA, the tax impacts for the three alternatives without cutting other streets is:

• Alternative 1: Already budgeted; no additional tax impact. • Alternative 2: Increase in budget of $323,819 requires a tax increase in 2019 of $0.0026 over Alternative 1. The entire project’s impact to the average appraised home value increases from $100.05 to $104.91 in 2019. • Alternative 3: Increase in budget of $1,226,917 requires a tax increase of $0.0098 over Alternative 1. The entire project’s impact to the average appraised home value increases from $100.05 to $118.47 in 2019.

ATTACHMENTS • Phase 10 Preliminary Selection Map • Phase 10 Preliminary Opinion of Probable Construction Cost • Buddy Ganem Drive Alternatives

RECOMMENDED ACTION Deliberate and give direction to City Staff and LJA Engineering on the Buddy Ganem reconstruction alternatives and the Street Improvement Program Phase 10 project budget.

Page 2 of 2

City of Portland Paving Improvements Phone (361) 991-8550 Corpus Christi, Texas 78411 5656 South Staples, Suite 230 Street Selection Map EXHIBIT "A" Phase 10 Lip-Lip Mill & Overlay Reclamation (FDR) Lip-Lip Full Depth Reconstruction Lip-Lip Full Depth With Cement Treatment Surface Treatment Two Course Preliminary

Legend

TBPLS Firm Reg. No. 10104001 TBPE Firm Reg. No. F-1386 of possibilities. the

DOYLE AV

SEA BREEZE DR MESQUITE DR MESQUITE

ALLEN DR

ALLEN DR BRIAR DR BRIAR

0.4 STARK RD

WATERVIEW ST

TALLOW DR TALLOW

MARRIOTT DR MARRIOTT MANGROVE DR MANGROVE

CRESTVIEW DR WEST WOOD DR WOOD WEST

SKYLINE DR RD LANG CLIFF DR

SUMMIT Miles

CIR BAYVIEW DR BAYVIEW

MOORE AV FLOERKE RD BLUFF DR

BARCELONA DR BARCELONA COTTONWOOD DR

WALKER AV WALKER ESPANA DR

BUDDY GANEM DR GANEM BUDDY DELL ST DELL

NORTHCLIFF DR

SOUTHCLIFF DR

DIOMEDE DR HESSE ST

POLARIS DR COX DR COX STARLITE DR WEAVER ST

ORION DR BAY VIEW BLVD VIEW BAY

CIMMARRON ST

ALLEY J

W BROADWAY AVE BROADWAY W MEMORIAL PKWY BAFFIN DR

9TH AV EUCLID CIR CHEYENNE DR OCHOA ST KESTREL LANE AKINS DR

DENVER ST BOCA CHICA

REYNOLDS CT TIKI

AVE

8TH AV COLLEGE ST COLLEGE DR DOLPHIN

6TH AV AUSTIN ST AUSTIN ST COPANO DR DR GANEM BUDDY US 181 ACC SS

6TH AV 6TH CROSBY ST

DALLAS ST

COMEL ST COMEL

DALLAS ST DR FALCON ST CHARLES DR DR RIDGE OAK

HOUSTON ST HOUSTON ST DR PECAN

GRACE DR GRACE RICE DR RICE

8TH AV SUTHERLAND DR DR DRIFTWOOD LIVE OAK DR WILDCAT DR

HICKORY DR CARMEL DR CARMEL 5TH AV 5TH DR WILDCAT

CHASE DR CHASE PORTLAND DR DANIEL MOORE AV MOORE DANIEL

MARKET ST CIR

CATALINA BROADWAY

BARRACUDA DR 7TH AV 7TH WILLOW DR OAK BROOK (FM 2926)

AVE TWIIN OAK DR

COMMERCE ST W 6TH AV MELBA DR MELBA AV 6TH

TIMBER TRAIL CIR WILDCAT DR TIMBER LINE DR

HOLLY DR HOLLY RAILROAD AV

DUKE LN ANN DR ANN

GHENT PL GHENT TREE ST TREE

LANG RD. LANG OAK GROVE DR

APPLE

JANIN CIRCLE N ST DR WEBB G BILLY MEMORIAL PKWY

GEORGIA PL GEORGIA BUDDY GANEM DR GANEM BUDDY

BLANCO DR GEORGIA PL

NUECES DR NUECES MARIE PL MARIE

PECOS DR

CEDAR DR

TERLINGUA DR TERLINGUA PRESIDIO DR PRESIDIO

JANIN CIRCLE ST CIRCLE JANIN DR LLANO

SECO DR SECO GRA YNBY PL YNBY GRA

FULTON PL FULTON

ESPLANADE DR ESPLANADE

TOYAH DR TOYAH

MARKHAM PL MARKHAM FRIO DR RELIANT DR RELIANT

ALAZAN DR

SABINE DR SABINE

CHILTIPIN DR CHILTIPIN

NORTHSHORE BLVD NORTHSHORE

POESTA DR POESTA SECO DR SECO

US 181

SAN SABA DR SABA SAN

LONG POINT DR POINT LONG

SEA GATE DR GATE SEA

OLYMPIC DR OLYMPIC

GULFTON DR GULFTON

ERIE ST ERIE AUGUSTA DR AUGUSTA DR PALMER

SANDPIPER DR SANDPIPER NICKLAUS DR

SEA GULL DR WRIGHT ST

DEVLIN DR DEVLIN CUPERTINO ST

BROADWAY AV ST CALIFORNIA MEADOWBROOK DR COLONIAL DR PACIFIC DR

COUNTRY CLUB BLVD HAZELTINE DR HAZELTINE

PINE HURST AVE HURST PINE SAN RAFAEL DR BAY BREEZE DR BREEZE BAY

IMPERIAL ST DR MENDOCINO

PALISADES DR PALISADES SANTA CATALINA ST

ESCONDIDO ST ESCONDIDO

POINT INVERNESS

HEATHERCREST DR

DR GREENVIEW CITY OF PORTLAND PHASE 10 PAVING IMPROVEMENTS IJ.j PRELIMINARY OPINION OF PROBABLE COST PER STREET LJA ENGll NEERINCll DECEMBER 22, 2017 THIS DOCUM ENT IS RELEASED UNDER THE AUTHORITY OF YESE NIA SINGLETON, PE TX. REG. NO. 102398 FOR INTERIM REVIEW PURPOSES ONLY AND SHALL NOT BE USED FOR CONSTRUCTION, BIDDING OR PERMIT PUR POSES.

PART 1: SEAL COATS STREET FROM I TO ESTIMATED COST PROPOSED IMPROVEMENT MISCELLANEOUS - I- >CC TOTAL PART 1: SEAL COATS CONSTRUCTION COSTS s 590,245

PART 2: OVERLAYS AND RECONSTRUCTION STREET FROM TO ESTIMATED COST PROPOSED IMPROVEMENT PRESIDIO OR. CUL-OE-SAC END SEGO DR. s 194,968 LIP TO LIP FULL DEPTH RECONSTRUCTION SABINE DR. GHILTIPIN DR. BROADWAY AVE. s 337,879 LIP TO LIP FULL DEPTH RECONSTRUCTION • GEORGIA PL. BROADWAY AVE. PRESIDIO DR. s 1,040,201 LIP TO LIP FULL DEPTH RECONSTRUCTION" GULFTON DR . BROADWAY AVE. SANDPIPER DR. s 81,641 LIP TO LIP FULL DEPTH RECONSTRUCTION" SEAGATE DR. GULFTON DR. CUL-DE-SAC END s 141,631 LIP TO LIP MLL & OVERLAY' SEA GULL DR. SEAGATE OR. SANDPIPER OR. s 87,763 LIP TO LIP FULL DEPTH RECONSTRUCTION' SANDPIPER DR. BROADWAY AVE. CUL-DE-SAC END s 333,024 LIP TO LIP FULL DEPTH RECONSTRUCTION' LIP TO LIP FULL DEPTH RECLAMATION (FDR) DEVLIN DR. BROADWAY AVE. COLONIAL ST. s 42,799 WITH CEMENT TREATMENT

LIP TO LIP FULL DEPTH RECLAMATION (FDR) COLONIAL DR. BROADWAY AVE. CUL-DE-SAC END 228,635 s WITH CEMENT TREATMENT

COLONIAL (STORM SEWER REHAB.) BROADWAY AVE. CUL-OE-SAC END s 580,000 STORM DRAINAGE IMPROVEMENTS BUDDY GANEM DR. WILDCAT DR . (FM 2986) KESTREL LANE s 907,439 FULL DEPTH RECONSTRUCTION EXIST. WIDTH BUDDY GANEM DR. KESTREL LANE FLOERKE RD. s 704,440 FULL DEPTH RECONSTRUCTION EXIST. WIDTH SAINT CHARLES ST. MEMORIAL PKWY. MEMORIAL PKWY. s 370,365 LIP TO LIP FULL DEPTH RECONSTRUCTION COMEL ST. MEMORIAL PKWY. SAINT CHARLES ST. s 51 ,025 LIP TO LIP MLL & OVERLAY TOTAL PART 2: OVERLAYS AND RECONSTRUCTION CONSTRUCTION COSTS s 5,101,810

NOTES: (1) All the Estimates include at minimum a 2% Construction Cost Allowance for Unanticipated Adjustments totaling approximately $265,300. (2) All streets listed above are shown on the map labeled Exhibit "A' (3) Construction cost for Buddy Ganem Improvements shown above do not include any widening of the roadway or sidewalk additions. ( ·) Phase 9 rollover street

Page 1of1 o· 200 400 PROPOSED FULL DEPTH w RECLAMATION (8,600 SY ) > ii: c <~ 0 City of Portland c ...J § Buddy Ganem Dr. (Reconstruction at existing BUDDY GANEM DRI pavement width)

TH IS DOCUMENT IS RELEASED UNDER THE AUTH ORITY OF YESENIA SINGLETON, P.E . REG. No. 102398 FOR INTERI M REVIEW PURPOSES ONLY & SHALL NOT BE USED FOR CONSTRUCTION, BIDDING OR PERM IT PURPOSES.

DATE: DECEMBER 22, 2017 orttarlel P of possibilities . '-' I z f:: (J) xw !/ Ck_ EXIST. BOTTOM i( Ck_ EJIST. BOTTOM I OF EjANK OF BAN K ~ r I I I I I I I I 11'l LANE 11't LANE 40' R.O.W. I EXISTING PAVEMENT IJ.6 14.20'± I 5.63'± WIDTH 22.0' 7.50± 5.QO± I LJA ENGINEERING I NEW 4" HMAC TxDOT 3: 1 ITEM 340, IYPE "D" SURFACE COURSE LEGEND: i ~ : TBPE Firm Reg. No. F-1386 PROPOSED NEW BASE ON TBPLS 101040-01 EXISTING PAVEMENT WIDTH 5656 South Staples, Suite 230 Corpus Christi, Texas 78411 EXISTING BOTTOM OF BANK i _.--<(J:%it~J{$f<~(-(/P'. Phone (361) 991-8550 --* > 12" COMPACTED www.lja.com El 33.76 SUBGRADE E-Mail [email protected]

O' s· o' 10' EXHIBIT 1 22"X34" SHEET: 1"=10' jBASE CONSTRUCTION COST $1,611,8791 11"X1 7" SHEET: 1"=20' EXISTING 4'-0" SIDEWALK (TO REMAIN) PROPOSED / ADA RAMP ------~-

TIE INTO o' 200 400 EXISTING w SIDEWALK > 0:: •I- ••1--•1 PROPOSED c ADA RAMP I <( PROP. GRATE INLET G-2. c0 City of Portland TIE-INTO EXi STING 18" _. PROPOSED 630 L.F. 18" STORM SEWER § Buddy Ganem Dr. CMP SLOTIED DRAIN I ( (Reconstruction at existing r BUDDY GANEM DRIVE TO BE RECONSTRUCTED AT EXISTING WIDTH BUDDY GANEM DR '.E TO BE WIDENED WITH THIS OPTION pavement width with widening and sidewalk to first Sports Complex driveway)

THIS DOCUMENT IS RELEASED UNDER THE AUTHORITY OF YESEN IA SINGLETO N, P.E. REG . ~ No. 102398 FOR INTERIM w REVIEW PURPOSES ONLY z & SHALL NOT BE USED ------... FOR CONSTRUCTIO N, :-~~:------=:~-:--::--=--"7~1f~~\T---ir-~==-~r--~~~~~~~17---::-~-r---:;-:~~~~~~~1-r-~~~-:;i--~~~~~~~~~~~~-:-f~~l::,!~ BIDDING OR PERMIT PURPOSES . . c( I :E DATE: DECEMBER 22, 2017

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----- EXISTING BOTTOM OF BANK Corpus Christi, Texas 78411 Phone (361) 991-8550 EL 34.3 1 www.lja.com E-Mail [email protected] PROPOSED PAVEMENT SECTION - BUDDY GANEM DRIVE o· 5• o· 10' CONSTRUCTION COST $1,935,698 EXHIBIT 2 22"X34" SHEET: 1"=10' ADDITIONAL $323,819 OVER BASE AMOUNT 11"X17" SHEET: 1"=20' PROPOSED ADA RAMP

PROPOSED 6'-0" SIDEWALK o· 200 400 PROPOSED SAFETY (O' 00 1 O> END TREATMENT N •I- •• (S.E.T.) PROPOSED ~ --•1 EX ISTING 6'-0" _c--- PROPOSED 6'-0" ADA RAMP !:. SIDEWALK w SIDEWALK PROP. GRATE > City of Portland ii: INLET G-6. nE-INTO c EXISTING 18" STORM t Buddy Ganem Dr.

THIS DOCUMENT IS RELEASED UNDER THE AUTHORITY OF YESENIA SINGLETO N, P.E. REG. No . 102398 FOR INTERI M REVIEW PURPOSES ONLY & SHALL NOT BE USED FOR CONSTRUCTION, BIDDING OR PERMIT PURPOSES .

DATE: DECEMBER 22, 2017 ortlada P of possibilities. (.!) I z I I ~ wx

5' o· s·-o· PROPOSED 18" CMP-SLOTTED 6" REINFORCED DRAIN LINE TBPE Firm Reg. No. F-1386 EL 35.86 CONCRETE TBPLS 101040-01 I D PROPOSED GRATE INLET '-.._ 5656 South Staples, Suite 230 PROP. 1 B" CMP SLOTTED DRAIN 35.06 EXISTING BOTTOM OF BANK Corpus Christi, Texas 78411 ,...____ ""'""' '-.._ I _/ L/ ~=- Phone(361)991-8550 10" CRUSHED LIMESTONE ~ / .. TX-5 GEOGRID www.lja.com 12" COMPACTED FLEXIBLE BASE (TYPE A. '-. EL 34.31 SUBGRADE GRADE 1-2) E-Mail [email protected]

PRO POSED PAVEME NT SECTION - BUDDY GANEM DRIVE CONSTRUCTION COST $2,838,796 D' 5' rt 10' EXHIBIT 3 ADDITIONAL $1,226,917 OVER BASE AMOUNT 22"X34" SHEET: 1"=10' 11·x1r SHEET: 1"=20'

CITY COUNCIL ACTION ITEM

AGENDA TITLE COMMUNITY CENTER EXPANSION AND REHABILITATION CONSTRUCTION-MANAGER-AT-RISK PROJECT AWARD THE CITY COUNCIL WILL CONSIDER PROPOSALS FOR THE CONSTRUCTION-MANAGER-AT-RISK CONTRACT FOR THE COMMUNITY CENTER EXPANSION AND REHABILITATION

MEETING DATE 1/2/2018

DEPARTMENT Administration

SUBMITTED BY Brian DeLatte, P.E., Assistant City Manager

EXECUTIVE SUMMARY Proposals were opened on December 7, 2017, for the Construction-Manager-at-Risk (CMAR) services for the Community Center Expansion and Rehabilitation. Four well-qualified contractors submitted proposals for the project. City Staff and its Consulting Architect reviewed the submittals and interviewed three of the contractors. Based on the evaluation criteria outlined in the Request for Proposal, City Staff recommends that the City Council authorize the City Manager to execute an agreement with Beecroft Construction, Inc.

PRIOR ACTIONS OR REVIEWS • August 18, 2015—The City Council engaged Richter Architects to prepare preliminary design schematics and cost projections for the project • August 15, 2017—The City Council adopted Resolution No. 735 that approved the 5- Year Capital Improvement Program that included CIP Project 15-006 with a total project budget of $10,800,000 • November 7, 2017—The City Council authorized City Staff to issue a CMAR RFP

DETAILS / STAFF ANALYSIS The City solicited proposals in accordance with Texas Government Code Chapter 2269 Subchapter F from contractors interested and qualified to provide CMAR services for the project. Proposals were received by four contractors and were opened on December 7, 2017, in the order in which they were received:

1. Weaver and Jacobs 2. Stoddard Construction Management 3. O’Haver Contractors 4. Beecroft Construction, Inc.

Page 1 of 2

The top three contractors based on price were interviewed by an evaluation team consisting of the City Manager, Assistant City Manager, Director of Parks and Recreation, and David Richter. After the interviews, each contractor was scored according to the published evaluation criteria. The following table illustrates the final scoring of the evaluation team.

Contractor Cost Total Score Beecroft $1,080,428.00 83.74 Construction Weaver and $807,810.00 82.39 Jacobs O’Haver $1,342,755.33 79.93 Contractors Stoddard Construction $744,867.40 66.25 Management

Beecroft Construction scored the highest based on the published evaluation criteria. Full copies of all submittals are available for review in the City Manager’s office.

If approved, Richter Architects will begin preliminary design with Beecroft Construction as the CMAR providing preconstruction phase services. The project’s design kickoff will occur the week of January 8. Construction could begin in the fourth quarter of 2018.

ALTERNATIVES CONSIDERED None.

FINANCIAL IMPACT N/A.

ATTACHMENTS 1. Proposal Scorecard 2. Beecroft Construction CMAR proposal

RECOMMENDED ACTION Adopt a motion that authorizes the City Manager to execute all necessary contract documents with Beecroft Construction for Construction-Manager-at-Risk services for the Community Center Expansion and Rehabilitation.

Page 2 of 2

CITY OF PORTLAND BOND 2016 COMMUNITY CENTER EXPANSION AND REHABILITATION

Beecroft Construction Stoddard Construction Management Weaver and Jacobs O'Haver Contractors Randy Wright Brian DeLatte Kristin Connor David Richter Randy Wright Brian DeLatte Kristin Connor David Richter Randy Wright Brian DeLatte Kristin Connor David Richter Randy Wright Brian DeLatte Kristin Connor David Richter

Relevant Experience, Reputation and Past Performance (50%) 50.00 47.50 44.00 48.00 30.00 35.00 30.00 25.00 42.00 40.00 35.00 42.00 50.00 50.00 50.00 50.00 out of 50 pts out of 50 pts out of 50 pts out of 50 pts out of 50 pts out of 50 pts out of 50 pts out of 50 pts out of 50 pts out of 50 pts out of 50 pts out of 50 pts out of 50 pts out of 50 pts out of 50 pts out of 50 pts

Project Management Team and Interview (25%) 24.00 22.50 22.00 22.00 10.00 10.00 15.00 10.00 19.00 20.00 20.00 20.00 25.00 25.00 25.00 25.00 out of 25 pts out of 25 pts out of 25 pts out of 25 pts out of 25 pts out of 25 pts out of 25 pts out of 25 pts out of 25 pts out of 25 pts out of 25 pts out of 25 pts out of 25 pts out of 25 pts out of 25 pts out of 25 pts

Proposed Cost (25%) 13.74 13.74 13.74 13.74 25.00 25.00 25.00 25.00 22.89 22.89 22.89 22.89 4.93 4.93 4.93 4.93 out of 25 pts out of 25 pts out of 25 pts out of 25 pts out of 25 pts out of 25 pts out of 25 pts out of 25 pts out of 25 pts out of 25 pts out of 25 pts out of 25 pts out of 25 pts out of 25 pts out of 25 pts out of 25 pts Preconstruction Phase Services $40,000.00 $9,500.00 $7,500.00 $63,000.00 General Conditions $617,428.00 $500,367.40 $530,310.00 $1,079,755.33 Construction Phase Services $423,000.00 $235,000.00 $270,000.00 $200,000.00 Subtotal $1,080,428.00 $744,867.40 $807,810.00 $1,342,755.33

Total Points 87.74 83.74 79.74 83.74 65.00 70.00 70.00 60.00 83.89 82.89 77.89 84.89 79.93 79.93 79.93 79.93 out of 100 pts out of 100 pts out of 100 pts out of 100 pts out of 100 pts out of 100 pts out of 100 pts out of 100 pts out of 100 pts out of 100 pts out of 100 pts out of 100 pts out of 100 pts out of 100 pts out of 100 pts out of 100 pts

Beecroft Construction 83.74 Stoddard Construction Management 66.25 Weaver and Jacobs 82.39 O'Haver Contractors 79.93 RFP – CONSTRUCTION MANAGER AT RISK FOR THE CITY OF PORTLAND COMMUNITY CENTER EXPANSION AND REHABILITATION December 7, 2017

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

TABLE OF CONTENTS

1. TRANSMITTAL LETTER

2. FIRM DESCRIPTION

3. KEY PROFESSIONALS

4. PHILISOPHY AND APPROACH

5. EXPERIENCE

6. PROPOSAL FORM AND ALLOWABLE GENERAL CONDITIONS WORKSHEET

7. REFERENCES

8. ADDITIONAL INFORMATION

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

TRANSMITTAL LETTER

Brian DeLatte, P.E. Assistant City Manager 1900 Billy G Webb Portland, Texas 78374 P(361) 777-4516

Subject: RFP RESPONSE FOR THE CONSTRUCTION MANAGER AT RISK FOR THE CITY OF PORTLAND COMMUNITY CENTER EXPANSION AND REHABILITATIONREHABILITATION

Mr. DeLatte,

We appreciate the opportunity to respond to RFP for the City of Portland Community Center Expansion and Rehabilitation.

CMAR delivery method is one that demands close collaboration between the Architect, Owner and General Contractor. Beecroft is perfectly suited for this project and this delivery method as most of our experience is in projects requiring close collaboration. We have extensive experience in Design/Build and CMAR delivery methods. We pursue projects that require more than average expertise and we are known for providing exceptional service and building long term relationships with our Team members. We have a reputation of honesty and integrity. We’re known to “not” cut corners and we always have the Owner’s best interest in mind. We enjoy what we do and we appreciate the opportunity to be part of a great Team with a focus on delivering an exceptional project.

Beecroft grants the City and its representatives authorization to contact any previous client or any of our team members for purposes of ascertaining an independent evaluation of Beecroft or any of our team member’s performance.

We look forward to participating in the competition for this exciting project with the City of Portland.

Shannon Reynolds Vice President

Beecroft Construction

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

FIRM DESCRIPTION

Bert Beecroft founded B. E. Beecroft Co., Inc. in 1967. The firm has been continuously active in commercial building in South Texas since that time, completing work in the commercial, industrial, and institutional segments of the building construction industry. By delivering what is promised, on time, and within budget, B. E. Beecroft Co., Inc has earned a reputation in South Texas for quality and dependability. We believe in treating all our partners with honor and respect. Our partners include Owners, Architects, Employees, and Subcontractors.

Construction is a team activity, and successful projects depend upon the dedication and reliability of all team members. For this reason, B. E. Beecroft Co., Inc strives to subcontract with companies which are solvent, qualified, and reliable. Working in the South Texas area for the last 50 years provides the firm with the background to evaluate which subcontractors meet the above criteria.

B. E. Beecroft Co., Inc is also a leader in safety on the jobsites. In the past ten years, representing over 630,000 man-hours, the firm has had no lost time accidents. Our workmen’s compensation experience modifier is one of the lowest in the industry for a firm of our size. Safety on the jobsite increases productivity and morale, and results in lower costs for both contractor and owner. Through an ongoing safety program that includes regular employee education, incentives, and jobsite inspections, the firm strives for the goal of safe jobsites not only for B. E. Beecroft Co., Inc employees, but for subcontractor employees as well.

We seek challenging projects that require above average performance from the contractor due to technical complexity, schedule, or quality of finish. Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

FIRM LOCATION:

We are in Corpus Christi Texas and have no other offices.

FIRM PRINCIPAL OFFICERS:

Sam Beecroft – President Shannon Reynolds – Vice President

PROOF OF FINANCIAL STABILITY:

Letter included from BBVA Compass Bank

LIST OF ALL LAWSUITS IN WHICH THE FIRM WAS NAMED A PARY WITHIN THE PREVIOUS (5) YEARS

B.E. Beecroft, Co., Inc. has never been named in a lawsuit.

ORGANIZATION CHART

CMAR Organizational chart follows the bank letter

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

CMAR ORGANIZATIONAL CHART

OWNER

City of Portland

CMAR ARCHITECT

B. E. Beecroft Co., Inc. Richter Architects

PROJECT EXECUTIVE DESIGN Shannon Reynolds CONSULTANTS

ASSISTANT PROJECT PROJECT MANGER MANGER Mike Munoz Austin Hagemann

SUPERINTENDENT QUALITY CONTROL

Omar Ramirez

SELF-PERFORM SUBCONTRACTOR S Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

KEY PROFESSIONALS

PROJECT EXECUTIVE Shannon Reynolds, Principal

PROJECT MANAGER Mike Munoz, Principal

ASSISTANT PROJECT MANAGER Austin Hagemann

PROJECT QUALITY CONTROL Omar Ramirez

POSSIBLE PROJECT ON-SITE SUPERINTENDENTS Ricardo Ramon Alex Cavazos Ernest Bazaldua

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

PROJECT EXECUTIVE

Shannon Reynolds Vice President of Operations Principal

361-533-1365 [email protected]

INDUSTRY TENURE:

25 Years in Construction 19 Years with this Firm

PREVIOUS EMPOLYERS:

Freese and Nichols Engineering, Fort Worth Texas

EDUCATION:

Texas A&M University College Station, ’94, B.S., Building Construction

American Society for Healthcare Engineering (Healthcare Contractor’s Certificate) 2004

American Society for Healthcare Engineering (Certified Healthcare Contractor) 2012

INDUSTRY AND COMMUNITY:

AGC of South Texas Chapter (Local Chapter), Current Chair

AGC Texas Building Branch (State Chapter), Board Member Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

PROJECT MANAGER

Mike Muñoz Project Manager Principal

361-816-5578 [email protected]

INDUSTRY TENURE:

11 Years in Construction 11 Year with this firm

EDUCATION:

Texas A&M University College Station, ’08, B.S., Construction Science Associated General Contractors of America – Project Manager’s Course Associated General Contractors of America – Leadership in Construction Course

COMMUNITY AND INUSTRY:

AGC Construction Leadership Council; 2014 – Present; Chair & Secretary Buccaneer Commission; 2016 – Present Nueces County A&M Club; 2011 – Present; Board Member, President, VP of Finance American Cancer Society Cattle Barron’s Ball; 2014-2015; Logistics Chair Leadership Corpus Christi, Class XLI Corpus Christi Under 40 Award Recipient 2013

APPLICABLE EXPERIENCE:

See table provided on next page Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

ASSISTANT PROJECT MANAGER

Austin Hagemann Project Manager

361-947-1727 [email protected]

INDUSTRY TENURE:

2 Years in Construction 1 Year with this firm

EDUCATION:

Texas A&M University College Station, ’17, B.S., Construction Science OSHA 30 Hour Safety

COMMUNITY AND INUSTRY:

AGC Construction Leadership Council AGC South Texas Member FUMC Portland – Worship team FUMC Portland – Event planning committee FUMC Portland – Confirmand Mentor

APPLICABLE EXPERIENCE:

See table provided on next page

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

QUALITY CONTROL

Omar Ramirez Project Manager

361-438-4019 [email protected]

INDUSTRY TENURE:

22 Years in Construction 12 Years with this firm

PREVIOUS EMPLOYER:

Moorhouse Construction

EDUCATION:

Texas A&M University Kingsville, ’01, B.S., Biology

COMMUNITY AND INUSTRY:

Banquete ISD Board of Trustees, Currently 11 years of service, 4 years Vice President PTO Member at Banquete ISD Elementary Campus Boy Scouts of America Troop 54 former Assist. Scoutmaster, Merit Badge Counselor St. Michael the Archangel Catholic Church – Men of the Alter, Treasure Banquete Little League Coach / Umpire AGC South Texas Member since 2006

APPLICABLE EXPERIENCE:

See table provided on next page Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

Superintendent

Alex Cavazos Project Superintendent

361-533-3035 [email protected]

INDUSTRY TENURE:

24 Years in Construction 12 Years with this firm

PREVIOUS EMPLOYER:

Faulkner Construction 1994-1998 Fulton Construction 1999-2006

EDUCATION:

Premont High School – 1992

OSHA 30 Hour

APPLICABLE EXPERIENCE:

See table provided on next page

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

Superintendent

Ricardo Roman Project Superintendent

361-960-6358 [email protected]

INDUSTRY TENURE:

16 Years in Construction 12 Years with this firm

EDUCATION:

West Oso High School

AGC Carpenter Apprentice Training Program

AGC Blueprint Reading

OSHA 30-Hour Safety

APPLICABLE EXPERIENCE:

See table provided on next page

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

Superintendent

Ernest Bazaldua Project Superintendent

361-533-1550 [email protected]

INDUSTRY TENURE:

15 Years in Construction 15 Years with this firm

EDUCATION:

High School Graduate – 1990 Roy Miller High School

Carpenter Apprenticeship Training Program – AGC – 4 years

Supervisory Training Program – AGC – 2 years

APPLICABLE EXPERIENCE:

See table provided on next page

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

PHILOSOPHY AND APPROACH

Design Philosophy and Approach to Construction

We respect our design partners and we recognize and appreciate excellence in design. We carefully weigh costs versus design impact as we work through budget challenges. During construction, we pay careful attention to detail and work diligently to convey the Architect’s vision.

Large scale construction is difficult, we strive to make the process enjoyable for all team members and we want a finished product we can all take pride in.

As a professional construction firm, Beecroft is a strong proponent of a TEAM approach to building projects. We consider it a privilege to be involved in the planning stages of a project. The CMAR delivery method creates a partnership among the Owner, Architect and Contractor and enables each to communicate goals, ideas and concerns early in the planning phase. Early involvement leads to Better Value, More Effective Cost Control, Better Scheduling, the Ability to Fast Track and Enhanced Team Building.

PRE-CONSTRUCITON

Beecroft is effective in the preconstruction phase of a project because of our expertise with integrated methods of project delivery. As a Construction Manager, Beecroft’s project management team is accustomed to working closely with Architects and Owners to supply valuable cost, schedule and constructability information. Our proactive focus on optimizing value reduces the need for reactive value engineering.

VALUE

Beecroft’s understanding of the total design and construction process makes us a valued member of the project team. We provide our perspective on value optimization through the selection of materials and methods that best fit the project goals.

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

COST CONTROL

Beecroft maintains current pricing information that translates to accurate predictions about the final cost of a project. This and Beecroft’s ability to partner with Architects to maintain budgets allow the owner to plan with confidence. Effective constructor involvement in the early phases of a project greatly reduces or eliminates costly change orders due to errors and omissions. Our project managers develop their own project estimates. In this way, the project manager develops confidence in and commitment to the guaranteed maximum price.

SCHEDULE

Involvement in preconstruction enables the Construction Manager to provide early scheduling information and advise the Owner and Architect as to the schedule implications of long-lead or hard-to-find materials. It also provides the opportunity for “fast tracking,” or overlapping of design and construction activities. Grounded in a thorough understanding of the project, Beecroft can accelerate appropriate activities and compress schedules to accommodate the owner’s needs.

TEAM BUILDING

You will derive better value from your design and construction team if it functions as a cohesive unit. Even in a linear design-bid-build process, the Architect and Contractor must work together; however, the contractual relationship provides no incentive for them to work cooperatively in the interest of the project. In a Construction Management arrangement, the Contractor joins the Architect in the role of Owner’s agent. Both are motivated—and legally bound—to act in the Owner’s best interest. The best way to do this is to collaborate on solutions and to proactively raise concerns before they become problems. We pride ourselves in being “Problem Solvers” and not “Problem Makers”.

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

Use of Processes That Creatively Engage City Staff and Other Stakeholders in All Stages of Design

We have extensive experience with Design/Build and CM delivery methods. All the TEAM members and the project as a whole benefit from Owner and Staff involvement. We encourage Owner and Staff input at all levels of the design and construction. Varying members of the staff may be required for different phases and/or different areas of the facility. For example, maintenance staff can be invaluable during the planning phases of a project in identifying opportunities to reduce future operating and maintenance costs. In addition to the Staff, we sometimes meet with users of the facility to get their input as well. Typically, Owner/Staff engagement occurs via regularly scheduled meetings. Staff engagement is very important in the programming and preliminary design phases, but is essential in preparing a phasing plan and overall schedule for the project. In this case, we would recommend multiple review meetings with operational staff of the Community Center, and include as much of their management team as is feasible to get as deep an understanding as possible of the workings of this facility.

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

Commitment to Developing an Energy Efficient and Healthy Building.

Beecroft embraces the necessity to build Energy Efficient and Healthy Buildings. We have a duty to the Owner and Occupants to be mindful of good practices in construction. We have completed several projects with Richter Architects and our commitment aligns with theirs. A few items to consider that won’t kill the budget are:

Air Quality

Temperature Control

Noise Control

Moisture Infiltration

Dust Control

Water Quality

Physical Use of the Space

Outdoor Views

Well-built, healthy buildings benefit the users but also pay dividends through lower energy costs, reduced maintenance and fewer long term/life span issues.

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

Safety, Security, Health and Environment (SSHE)

Our company has had a commitment to safety since our founding in 1967, and a formal safety program since the 1970’s. In about 1992, our founder, Bert Beecroft, recognized the need for a better safety program, and took steps to create a program that combined formal training, regular inspection, and incentives. The management of Beecroft Co., Inc. recognizes the job site safety pays dividends for employees, company shareholders and clients alike.

EVERYONE benefits from working safely.

Safety Record for the Past Three Years

2014

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

2015

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

2016

EMR HISTORY

2016 0.77 2015 0.85 2014 0.84 2013 0.79 2012 0.73 2011 0.70 2010 0.73

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

Safety Performance Summary

SSHE Certificates and Awards (last three years) Texas Building Branch AGC (2014, 2015, 2016) Certificate of Excellence Texas Safety Award For Achievement in Jobsite Safety

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

EXPERIENCE

PRIOR CMAR SERVICE EXPERIENCE WITH PROJECTS OF SIMILAR SCALE AND COMPLEXITY

CMAR OR “CMAR LIKE” PROJECTS IN-PROGRESS OR SUCCESSFULLY COMPLETED

Del Mar College Health Science and Emerging Technology American Bank Center (Convention Center) A&M Kingsville Biology and Earth Science Radiology Associates South Side Imaging Center Portland Imaging Center Northwest Imaging Center Alice Lease Space Radiology and Imaging of South Texas Alameda Imaging Center South Side Imaging Center Williams Street Imaging Center 5TH Street PET Facility Refugio Memorial Hospital ED Addition/Renovation BBVA Compass Operations Center

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

PRIOR EXPERIENCE WITH PUBLIC SECTOR CLIENTS AND PROCESSES FOR PROJECTS OF SIMILAR SCALE AND COMPLEXITY

PUBLIC SECTOR CLIENTS

City of Portland (Veterans Memorial)

GPISD (Austin Elementary, Press Box - Ray Akins Wildcat Stadium) City of Corpus Christi San Patricio County Refugio County Del Mar College Texas A&M Corpus Christi Texas A&M Kingsville

HISTORY OF EFFECTIVE SCHEDULE AND BUDGET MANAGEMNT FOR PROEJCTS OF SIMILAR SCALE AND COMPLEXITY

Discussions with our reference will confirm that Beecroft delivers projects on time and within budget. Most of our work is schedule and budget sensitive. Because we relay heavily on repeat “negotiated” business, we must perform to our client’s expectations.

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

LIST OF ACTIVE PROJECTS AND PHASE OF EACH PROJECT

List of Current Projects Included

RELEVANT PROJECTS

Examples of Relevant Projects Included

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

EXPERIENCE IN CMAR WORKING IN A COLLABORATIVE ENVIRONMENT

The first CM At-Risk project ever awarded to B.E. Beecroft Co., Inc. was for the Bayfront Convention Center (American Bank Center). It was awarded to Moorhouse-Beecroft Joint Venture. Sam Beecroft served as the project manager, and many current B. E. Beecroft Co., Inc. employees worked on the project. Since that time, we have completed other CM At-Risk projects as well, and have also performed many more Design/Build projects where preconstruction services are essential. We are comfortable and experienced in providing coordination, leadership, and communication for diverse teams of design professionals, Owner representatives, user groups, and subcontractors. CM At-Risk provides assurance to The City of Portland that the Contractor for the Addition/Renovation of the Community Center will have been screened for compatibility with Staff, competence, and appropriate match of size and skills to this particular project.

The delivery of services required of the general contractor for both CM At- Risk and Design/Build are similar. Recently, we have completed several Design/Build projects requiring the preconstruction and construction phase services required of a CMAR Contractor. Scheduling, administration, management, coordination and communication will all be essential for the Contractor to provide, but having sufficient experience providing these in an environment of collegiality and teamwork that the CMAR method makes use of will be important to the success of the project. Recent projects in which a CMAR delivery method was utilized include Refugio, Del Mar, voestalpine, Radiology Associates, and TAMU-Kingsville.

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

Emergency Department Expansion and Renovation

PM – MIKE MUNOZ SUPERINTENDENT – ERNESTO BAZALDUA Refugio, Texas Owner: Refugio County Memorial Hospital - Louis Willeke (Administrator) (361) 526-2321 Architect: Polkinghorn Group Architects, Inc. - Lindsay Works (512) 431-8463 Contract: $4,309,372 Method of Delivery: CMAR Start/Completion: 01/09/17 – 01/31/18 (IN PROGRESS)

This project consists of a complete renovation of 6,200 SF of an existing Emergency Department and EMS Area as well as a 5,000 SF new addition. The scope of work includes a covered drive thru, emergency waiting, outpatient waiting, admitting, four (4) exam/treatment rooms and associated support spaces. The scope also includes the following site work improvements: pre- engineered ambulance storage (3 bays), mobile MR unit pad, new parking lot, new handicap accessible parking spaces and associated modifications to existing drives and parking. The building is occupied and remains a fully functional Emergency Department during the construction. Consequently, this is a multi-phase project, requiring superior coordination with all stakeholder groups. This project is a CMAR contract, and our team has gained (and continues to gain) valuable experience in this delivery method.

This project is on schedule and within budget

a. Project description;

b. Type of building(s);

c. Project location;

d. Total project cost;

e. Project delivery method; Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

A10 Administration Building SUPERINTENDENT – ERNESTO BAZALDUA Corpus Christi, Texas Owner: voestalpine Texas LP Architect: Richter Architects Contract: $5,281,000 Method of Delivery: Competitive Bid – Design-Build (required intense collaboration) Start/Completion: 08/2014 - 07/2015 Contact: Tim Vanlandingham (361) 800-1669 The new A10 Administration Building for voestalpine Texas, LLC is the headquarters office facility for this Austrian steel company in South Texas, and the first occupied building to be completed on the site of their new $800 million investment in San Patricio County. As an expression of their corporate culture of quality steel production, it utilizes steel in humble, yet sophisticated ways. Exposed interior castellated beams, rib lath ceilings, and unfinished interior metal studs create a vibrant and unusual interior; simple material selections, yet challenging to execute with precision. Pre-planning, exact layout, superior craftsmanship, and innovative technique enabled B. E. Beecroft Co., Inc. to successfully complete the building within the allotted schedule.

This project was delivered on schedule and within budget Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

L&F Distributors – New Anheuser Busch Distribution Center

PROJECT ENGINEER – MIKE MUNOZ Office/Warehouse/Truck Maintenance Corpus Christi, Texas Owner: L&F Distributors, Inc. Architect: HDA Architects Contract: $11,500,000 Method of Delivery: CMAR Start/Completion: 6/2011 Contact: Manny Garcia (915) 526-4376

L & F Distributors’ new 157,000 SF office and distribution facility was constructed at a new site adjacent to the Corpus Christi International Airport West. The project included a Controlled Environment Warehouse (CEW), Drive Thru, Draft Cooler, Administrative & Executive Offices, Training Rooms and Hospitality Room. In addition, the project also included standalone maintenance and fueling facilities to service the vehicle fleet. B.E. Beecroft Co., Inc. joint- ventured with S.M. Wilson and assisted with al pre-construction services including, but not limited to, design review, budgeting and scheduling.

This project was delivered on schedule and within budget

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

HEB Science Center – CC Museum of Science & History

PM – OMAR RAMIREZ Corpus Christi, Texas Owner: CC Museum of Science & History Architect: FRESCH Architects Contract: $650,000 Method of Delivery: Design/Build (Required close collaboration) Start/Completion: 10/2015 – 3/2016 Contact: Carol Rehtmeyer (630) 287-0900

The Design/Build of the facility infrastructure required for the new interactive exhibits in the HEB Science Center required preconstruction and construction services in collaboration with a host of stakeholders including user groups, exhibit designers, exhibit fabricators, museum staff, donor representatives, and our own team of designers, construction staff, and subcontractors. The exhibit had a critical opening date for Spring Break 2016, and through close collaboration with all team members this milestone was achieved.

This project was delivered on schedule and within budget

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

Biology Earth Science (BES) Building Renovation

SUPERINTENDENT – ALEX CAVAZOS Kingsville, Texas Owner: Texas A&M University System Architect: VLK Contract: $4,049,000 Method of Delivery: CMAR Start/Completion: 07/2010 – 08/2011 Contact: Randy Wipke (TAMU Facilities) (979) 458-7071

This project consisted of a complete renovation of a 24,000 SF classroom building. The building was occupied with classroom and teaching lab space during the school year, and certain research lab and biological storage areas were continuously occupied even during construction. Consequently, this was a multi-phase project, requiring superior coordination with all stakeholder groups. Other than the structural frame and exterior enclosure, the BES building contained all of the mechanical, electrical, plumbing, roofing, and interior finishes that would be expected in a new building project. This project was performed using a CMAR contract, and our team gained valuable experience in this delivery method.

This project was delivered on schedule and within budget

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

American Bank Center – Convention Center

• 125,000 Square Foot Addition • 75,000 Square Foot Renovation • New Grand Ballroom • New Kitchens to Serve American Bank Center Arena and Convention Center • New Meeting Rooms • Public Circulation Areas • Custom Curtainwall, Composite Aluminum Metal Panel Exterior • Integrated A/V, Telecom, Distributed TV • Renovation of Selena Auditorium • Programmable Dimming System • Joint Venture with Moorhouse Construction • Delivery Method: CMAR • This project was delivered on schedule and within budget

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

OVERALL FIRM BONDING CAPACITY

Letter from bonding company included

Overall firm bonding capacity is $25,000,000 single project and $35,000,000 Aggregate

Percentage of Bonding Capacity currently under contract vs. amount available is 70%. Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

PROPOSAL FORM AND ALLOWABLE GENERAL CONDITIONS WORKSHEET

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

REFERENCES

DANA SISK, CPA (CLIENT) Executive Vice President Navy Army Community Credit Union PO Box 81349 Corpus Christi, TX 78468-1349 361-985-7300 x1221 [email protected]

LOUIS R WILLEKE (CLIENT) Administrator Refugio County Memorial Hospital 107 Swift Street Refugio, TX 78377 Office is 361-485-7210 Email [email protected]

MALLORY GABRO LIGHTSEY, P.E. (CLIENT) San Patricio Municipal Water District P.O. Box 940 Ingleside, Texas 78362 Office Phone (361) 777-4009 Cell Phone (361) 548-0648 Email [email protected]

GEG KREIZENBECK (CLIENT) Cell 602-799-9790 Email [email protected] Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

DENNIS WISEMAN (CLIENT) Chief Executive Officer Radiology & Imaging of South Texas 3226 Reid Drive Corpus Christi, TX 78404 Office 361-853-4503 ext 1000 Cell 786-223-2671 Email [email protected]

SARAH O’BRIEN (CLIENT) Sr Vice-President Branch Operations Randolph-Brooks FCU 1 Randolph-Brooks Parkway P.O. Box 2097 San Antonio, TX 78148-2097 Phone 210-425-1389 Email [email protected]

BIBY DYKEMA (ARCHITECT) Dykema Architects 1101 Ocean Drive Corpus Christi, Texas 78404 phone 361-882-8171 Email [email protected]

IRA J FREEMAN (ARCHITECT) Freeman Schroeder Architects 418 Peoples Street, Suite 101 Corpus Christi, Texas 78401 361 – 500 – 3058 Email [email protected] Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

ADDITIONAL INFORMATION

ADDITIONAL INFORMATION THE FIRM BELIEVES WILL HELP AID IN SELECTION

Nothing says more about a construction company than the number of repeat clients. REPEAT CLIENTS

CLIENT NUMBER OF CONTRACTS

Christus Spohn Health System 125

Corpus Christi Medical Center 112

Del Mar College 12

Radiology Associates 68

Corpus Christi Medical Tower 36

Diocese of West Texas 6

Cardiology Associates 4

Covance Research Products 24

BBVA Compass Bank 8

Port of Corpus Christi 6

Radiology & Imaging of South Texas 18

NavyArmy Community Credit Union 22

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

PHASING SCENERIO

The use of this facility is important to the community so it’s imperative to carefully plan the phasing of the construction to minimize down-time. The new construction at the Expanded Meeting rooms will have the longest duration of all the construction components. If planned carefully, the other parts of the construction can happen within the amount of time required to complete the Expanded Meeting room construction. Below is a conceptual plan. We understand much more information is required to accurately plan the final phasing of this project.

PHASE I Begin construction of the Expanded Meeting Rooms (10 – 12 month duration)

PHASE IA Simultaneously, begin construction of the new entrance on the opposite end of the building. (4-6 month duration)

PHASE IB Staged so that the new entrance and the work in the Phase IB finish at the same time. (4 month duration).

PHASE IC Begin construction on IC once the new entrance at IB is operational. IC should finish about the same time as the Expanded Meeting Rooms.

See preliminary phasing schematic on next page

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

PRELIMINARY PHASING SCHEMATIC

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

PROOF OF INSURANCE COVERAGE

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

BID BOND Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

Client: City of Portland Project Name: Community Center Expansion and Rehabilitation Location: Portland, Texas RFP No. 15-006

FORM 1295

ALEX CAVAZOS Project Superintendent [email protected] 361-533-3035

Project Name / Description Client Challenges Contract Schedule Delivery References Amount Method

Climate Controlled Storage Rodd Field Self- Strict schedule $5,630,000 11 months Competitive Bid Owner’s Representative: Facility (2017) Storage, LLC compliance complicated by Greg Kreizenbeck Construction of a new 85,000 square foot periods of heavy 602-799-9790 self-storage facility consisting of a new rain, high winds office, 4 climate controlled buildings, 2 and Hurricane Architect: non-climate controlled buildings and 2 Harvey. boat/RV storage structures. Included Laura McLeod sitework, site utilities, paving, landscaping 843-958-5498 and access control. Christus Spohn Bi-Plane – Christus Spohn Construct a new $3,126,139 11 Months Negotiated Owner’s Representative: Hybrid OR Suite Health Systems addition to CMAR existing Operating Andrew Gilbert, CBRE Construct an addition to the existing and Imagining Healthcare Services facility for a new Operating / Imaging Suite while (469) 662-2924 Suite. New 3rd floor structural concrete existing facility addition with coordinated structural steel remained in full Architect: support for new equipment, major utility operation. New additions and tie-ins to existing facility structural and WHR Architects utility system. All interior finishes and support utility Michael Johnson, Senior new exterior façade. additions and tie- Principal ins required (713) 665-5665 detailed coordination and timing. ALEX CAVAZOS Project Superintendent [email protected] 361-533-3035

Project Name / Description Client Challenges Contract Schedule Delivery References Amount Method

Biology Earth Science Texas A&M Coordinating work $3,697,000 24 Months CMAR Owner’s Representative: Renovation University – in working facility Kingsville (Classroom and Charles Lampe Lab Facility) and (210) 227-2500 scheduling work for MEP changes while not interrupting building occupants St. Claire Academic Building Del Mar College Maintaining a safe $4,414,000 12 Months Competitive Bid Owner’s Representative: and working environment for Agnes Flores all staff and (361) 698-1903 students while new work and renovations were constructed. MEP tie-in and additions required critical scheduling. NACCU – Portables Navy Army There were a few $198,000 2 months Design-Build Owner’s Representative: Community Credit unforeseen rain Eric Cantu Build a pad for the new portable building Union delays which (361) 533-4878 along with building a new parking lot for made it the portable building. challenging to Architect: meet the Dykema Architects deadline. Josh Seahorn (361) 882-8171 ALEX CAVAZOS Project Superintendent [email protected] 361-533-3035

Project Name / Description Client Challenges Contract Schedule Delivery References Amount Method

Research Facility Private Firm Challenges to $11,863,000 24 Months Negotiated Owner’s Representative: provide Design-Build Construct a new facility for primate acceptable facility Rick Torrez housing (indoor/outdoor), support for regulatory (361) 219-6664 buildings and all new utilities, and civil approval and work meeting client aggressive schedule to complete project CC Urology CT Scan CC Urology CT scan could only $35,000 2 weeks Design – Build Owner’s Representative: Replacement be out of commission for Carrie Salazar Replaced the existing CT Scan with a two weeks. (361) 884-6381 refurbished CT Scan. Architect: CLK Architects Jerry Kramer (361) 884-3295

EF90 Administration and Control EF 90 LLC $7,549,000 12 Months Negotiated Owner’s Representative: Building Corpus Christi, TX Richter Architects – David Richter (361) 882-1288 AUSTIN HAGEMANN Assistant Project Manager [email protected] 361-947-1727 Project Name / Description Client Challenges Contract Schedule Delivery References Amount Method

IGA – Remodeling and Hurricane IGA – Port The store $1,000,000 6 months Design – Build Owner’s Representative: Repairs Aransas, TX remained operational Mike Hall Repair the damages that were caused by during (361) 813-4428 Hurricane Harvey. Replace old damaged construction. parts of the store that were not caused by Hurricane Harvey.

Food Bank of Corpus Christi Food Bank of The warehouse $100,000 2 months Design – Build Owner’s Representative: Corpus Christi, TX remained Repaired any damages caused by operational James Burnett Hurricane Harvey. Adding space to the during (361) 887-6291 restroom in the warehouse. Relocating the construction. server room. Add a storage closet for Architect: cleaning supplies in the warehouse. Fresch Architects Sheldon Schroeder (361) 960-3771 AUSTIN HAGEMANN Assistant Project Manager [email protected] 361-947-1727 Project Name / Description Client Challenges Contract Schedule Delivery References Amount Method

Trinity by the Sea - Day School Trinity by the Sea We were only $36,000 2 weeks Design – Build Owner’s Representative: Episcopal Church given a two-week Repaired damages that were caused by period to get the Nana Ward Hurricane Harvey. day school up in (361) 749-6448 running.

NACCU – Portables Navy Army There were a few $198,000 2 months Design – Bid – Owner’s Representative: Community Credit unforeseen rain Build Build a pad for the new portable building Union delays which Eric Cantu along with building a new parking lot for made it (361) 533-4878 the portable building. challenging to meet the Architect: deadline. Dykema Architects Josh Seahorn (361) 882-8171 AUSTIN HAGEMANN Assistant Project Manager [email protected] 361-947-1727 Project Name / Description Client Challenges Contract Schedule Delivery References Amount Method

CC Urology CT Scan CC Urology CT scan could only $35,000 2 weeks Design – Build Owner’s Representative: Replacement be out of commission for Carrie Salazar Replaced the existing CT Scan with a two weeks. (361) 884-6381 refurbished CT Scan. Architect: CLK Architects Jerry Kramer (361) 884-3295

CC Urology Pharmacy CC Urology This project was $50,000 4 weeks Design – Build Owner’s Representative: Renovation performed while CC Urology was Carrie Salazar Demo old existing space and construct a still seeing (361) 884-6381 new space to be used as a pharmacy. patients. Architect: CLK Architects Jerry Kramer (361) 884-3295 AUSTIN HAGEMANN Assistant Project Manager [email protected] 361-947-1727 Project Name / Description Client Challenges Contract Schedule Delivery References Amount Method

Radiology Associates IT Space Radiology This project was $25,000 2 weeks Design – Build Owner’s Representative: Associates performed while Constructed space for the IT department. Radiology Stanley Myers Associates were (361) 442-9461 still occupying the surrounding area.

CCREDC – Renovation Corpus Christ The break metal $48,000 4 weeks Design – Bid – Owner’s Representative: Regional used for the glass Build Reconfigure/construct glass partition walls Economic partitions were no Mike Culbertson to add a conference room in the office Development longer made. (361) 882-7448 space. Corporation CURRENT PROJECTS

Project Name / Description Client Challenges Contract Schedule Delivery References Amount Method

Airport Operations Area Perimeter City of Corpus FAA Funded with $6,764,000 12 Months Competitive Bid Owner’s Representative: Fencing (2017) Christi oversite by TSA. Victor Gonzales Perimeter Security Upgrade. Replace Airport remained 361-289-0171 46,000 lineal feet of fence, gates and operational and security devices. secure during Engineer: construction. COMPLETION JAN 2017 Josh Crawford Strict schedule 512-983-7390 compliance dictated by FAA Climate Controlled Storage Facility Rodd Field Self- Strict schedule $5,630,000 11 months Competitive Bid Owner’s Representative: (2017) Storage, LLC compliance complicated by Greg Kreizenbeck Construction of a new 85,000 square foot periods of heavy 602-799-9790 self-storage facility consisting of a new rain, high winds office, 4 climate controlled buildings, 2 and Hurricane Architect: non-climate controlled buildings and 2 Harvey. boat/RV storage structures. Included Laura McLeod sitework, site utilities, paving, landscaping 843-958-5498 and access control.

CLOSE OUT PHASE CURRENT PROJECTS

Project Name / Description Client Challenges Contract Schedule Delivery References Amount Method

Emergency Department Renovation Refugio County Work completed $4,309,372 12 months CMAR Owner’s Representative: and Expansion Memorial Hospital in a fully functioning Louis Willeke Renovation and addition to an existing hospital without 361-526-2321 Emergency Department in a fully interference with functioning hospital. daily operations Architect:

COMPLETION JAN 2017 Phased Lindsay Works construction 512-431-8463

General Academic & Music Del Mar College Largest $45,975,075* 22 months CSP Owner’s Representative: Building, Phase 2 construction project in Del Mar *50-50 JV August Alfonso *Joint venture project with Bartlett history, in the 361-698-1300 Cocke General Contractors center of the existing east Architect: COMPLETION FEB 2019 campus. David Richter 361-882-1288 CURRENT PROJECTS

Project Name / Description Client Challenges Contract Schedule Delivery References Amount Method

IGA – Remodeling and Hurricane IGA – Port The store $1,000,000 6 months Negotiated Owner’s Representative: Repairs Aransas, TX remained Design/Assist operational Mike Hall Repair the damages that were caused by during (361) 813-4428 Hurricane Harvey. Replace old damaged construction. parts of the store that were not caused by Hurricane Harvey.

COMPLETION FEB 2017 Food Bank of Corpus Christi Food Bank of The warehouse $100,000 2 months Negotiated Owner’s Representative: Corpus Christi, TX remained Design/Assist Repaired any damages caused by operational James Burnett Hurricane Harvey. Adding space to the during (361) 887-6291 restroom in the warehouse. Relocating the construction. server room. Add a storage closet for Architect: cleaning supplies in the warehouse. Fresch Architects Sheldon Schroeder COMPLETION FEB 2017 (361) 960-3771 CURRENT PROJECTS

Project Name / Description Client Challenges Contract Schedule Delivery References Amount Method

NACCU – Portables Navy Army There were a few $198,000 2 months Negotiated Owner’s Representative: Community Credit unforeseen rain Design/Assist Build a pad for the new portable building Union delays which Eric Cantu along with building a new parking lot for made it (361) 533-4878 the portable building. challenging to meet the Architect: COMPLETION DEC 2017 deadline. Dykema Architects Josh Seahorn (361) 882-8171

Christus Spohn New Tower & McCarthy Building Coordinating work $1,823,247 24 Months Negotiated Owner’s Representative: Renovations Co. in working facility Proposal (Existing OR / Preston Cope, Sr. Project Provide Supervision, Coordination, and Surgery Suites) Manager- McCarthy Project Management to oversee Selective and scheduling (949) 355-6321 Demolition, Interior Glazing and Glass work in new Handrails, and all door and hardware tower and Architect: installations in New Tower, and existing support North and South Towers. structures. Perkins + Will, Inc.

COMPLETION JUNE 2018 Cory Griffin (214) 283-8756 ERNEST BAZALDUA Project Superintendent [email protected] 361-533-1550

Project Name / Description Client Challenges Contract Schedule Delivery References Amount Method

Research Facility Private Research Extremely $14,347,000 12 Months Negotiated Owner’s Rep Client compressed Design-Build 10 New Tilt Wall Building, New Alice, Tx schedule. 10 Karyn Armstrong Waste Water Treatment Plant, New Buildings Built 210-221-6573 DSN 471 Paved Roads, Water Reclamation Simultaneously. System, Water Wells, Emergency Power and Support Facilities

Administration Building San Patricio Exposed concrete $3,248,000 10 Months Competitive Bid Owner’s Rep Municipal Water floors and CMU POST BID VE New Administration Building for the District walls with sealer. WORK Mallory Gabro Lightsey San Patricio Municipal Water Ingleside, Tx Protected Office Phone (361) 777-4009 District surfaces during Cell Phone (361) 548-0648 construction. Architect David Richter

A10 Administration Building voestalpine Texas, Working within $5,390,000 10 Months Design Build Owner’s Representative: LLLC the plant while New Administration Building for Portland, Tx the plant was Tim Vanlandingham (361) voestalpine Texas being 800-1669 constructed. Heavily Architect coordinated with David Richter other projects in the plant. ERNEST BAZALDUA Project Superintendent [email protected] 361-533-1550

Project Name / Description Client Challenges Contract Schedule Delivery References Amount Method

Emergency Department Refugio County Work completed $4,309,372 12 months CMAR Owner’s Representative: Renovation and Expansion Memorial Hospital in a fully functioning Louis Willeke Renovation and addition to an existing hospital without 361-526-2321 Emergency Department in a fully interference with functioning hospital. daily operations Architect:

Phased Lindsay Works construction 512-431-8463

Centennial Parking Garage Christus Spohn Repaires occured $1,226,000 6 Months GMP No longer available Repairs Health Systems while the parking Corpus Christi, Tx garage remained Structural repairs operational MIKE MUNOZ Project Manager [email protected] 361-816-5578 Project Name / Description Client Challenges Contract Schedule Delivery References Amount Method

Airport Operations Area City of Corpus FAA Funded with $6,764,000 12 Months Competitive Bid Owner’s Representative: Perimeter Fencing (2017) Christi oversite by TSA. Victor Gonzales Perimeter Security Upgrade. Replace Airport remained 361-289-0171 46,000 lineal feet of fence, gates and operational and security devices. secure during Engineer: construction. Josh Crawford Strict schedule 512-983-7390 compliance dictated by FAA Communications Center (2014) City of Corpus Airport remained $2,493,556 6 months Competitive Bid Owner’s Representative: Christ operational and Perimeter Security Upgrade. Replace secure during Victor Gonzales existing gates and operators with updated construction. 361-289-0171 equipment, access control and security components. Renovate the existing Integration of new Engineer: communications center. security and access control Mike Lawrence components into 512-236-1005 existing systems. MIKE MUNOZ Project Manager [email protected] 361-816-5578 Project Name / Description Client Challenges Contract Schedule Delivery References Amount Method

Phased Lindsay Works construction 512-431-8463

Emergency Department CHRISTUS Spohn Work completed $2,878,770 15 months Competitive Bid Owner’s Representative: Renovation and Expansion Hospital Kleberg in a fully functioning Fred Gomez Renovation and addition to an existing hospital without 361-595-1661 Emergency Department in a fully interference with functioning hospital. daily operations Architect:

Phased Jerry Kramer construction 361-884-3295 MIKE MUNOZ Project Manager [email protected] 361-816-5578 Project Name / Description Client Challenges Contract Schedule Delivery References Amount Method

Surgical Suite HVAC Upgrade CHRISTUS Spohn Work completed $1,944,475 12 Months Competitive Bid Owner’s Representative: Hospital Kleberg in a fully Upgrade of HVAC systems in an existing functioning Fred Gomez Surgical Suite. Work included demolition hospital without 361-595-1661 of architectural and MEP components to interference with facilitate the installation of new daily operations Architect: equipment. Surgical suite also underwent a renovation which included new walls, Phased Jerry Kramer cabinets, doors, finishes and MEP systems. construction 361-884-3295 OMAR RAMIREZ Project Manager [email protected] 361-438-4019 Project Name / Description Client Challenges Contract Schedule Delivery References Amount Method

Christus Spohn New Tower & McCarthy Building Coordinating work $1,823,247 24 Months Negotiated Owner’s Representative: Renovations Co. in working facility (Existing OR / Preston Cope, Sr. Project Provide Supervision, Coordination, and Surgery Suites) Manager- McCarthy Project Management to oversee Selective and scheduling (949) 355-6321 Demolition, Interior Glazing and Glass work in new Handrails, and all door and hardware tower and Architect: installations in New Tower, and existing support Perkins + Will, Inc. North and South Towers. structures. Cory Griffin (214) 283-8756

Portland Veterans Memorial City Of Portland Constructing $792,924 6 Months Competitive Bid Owner’s Representative: major structural Construct new Veteran’s Memorial component Brian DeLatte P.E., Asst. City honoring all five military branches with outside of Manger concrete structural and delicate water operating City (361) 777-4516 feature providing flowing water to a Hall, Police tranquil space for reflection and thought Department and Architect: honoring those who serve proudly. Community Richter Architects Center. Critical David Richter, Principal structural work to (361) 882-1288 meet Architect intent with Memorial and what it represents. Christus Spohn Bi-Plane – Christus Spohn Construct a new $3,126,139 11 Months Negotiated Owner’s Representative: OMAR RAMIREZ Project Manager [email protected] 361-438-4019 Project Name / Description Client Challenges Contract Schedule Delivery References Amount Method

Hybrid OR Suite Health Systems addition to existing Operating Andrew Gilbert, CBRE Construct an addition to the existing and Imagining Healthcare Services facility for a new Operating / Imaging Suite while (469) 662-2924 Suite. New 3rd floor structural concrete existing facility addition with coordinated structural steel remained in full support for new equipment, major utility operation. New Architect: additions and tie-ins to existing facility structural and WHR Architects utility system. All interior finishes and support utility Michael Johnson, Senior new exterior façade. additions and tie- Principal ins required (713) 665-5665 detailed coordination and timing. Christus Spohn Kleberg – Christus Spohn Access to 1st floor $629,985 4 Months Negotiated Owner’s Representative: Colston Wellness Center 2nd Health Systems for elevator Floor Finish Out installation Penny Merriman, Manager coordination and Physical Medicine, Wellness Finish out 2nd floor shell space over all noise level Rehabilitation Services existing Colston Wellness Center in full coordination for (361) 595-9406 operations during new construction. new work on 2nd Included adding new elevator, all interior floor allowing Architect: finishes and utility support systems. Wellness Center Freeman Schroeder on 1st floor to Architects operate as usual Sheldon Schroeder, AIA, on a daily basis. Principal (361) 960-3771 Del Mar Flato Building Del Mar College Renovation of $1,756,840 14 Months Competitive Bid Owner’s Representative: Renovations existing classroom OMAR RAMIREZ Project Manager [email protected] 361-438-4019 Project Name / Description Client Challenges Contract Schedule Delivery References Amount Method

spaces to new Charles Miller, Facility Renovation of existing classroom, layout for change Superintendent corridor, restroom layout to fit new in building (361) 438-1562 building function including new function. 1st and classrooms and labs. Exterior work 2nd floor Architect: included new brick veneer and exterior renovations SolkaNavaTorno Architects stairway with stainless steel handrails. constructed while Ray Torno, AIA, Principal building remained (361) 854-1471 in use for other classroom work. Bayfront Convention Center City of Corpus Construction of $27,700,000 26 Months CMAR Owner’s Representative: Additions and Renovations Christi new additions and renovations NA New construction and renovations to the around existing existing Bayfront Convention Center and facility use for Selena Auditorium including new major structural additions, exterior finishes, performances and interior finishes, new support systems. conventions. Interior coordination of special finishes. RICARDO RAMON Project Superintendent [email protected] 361-960-6358

Project Name / Description Client Challenges Contract Schedule Delivery References Amount Method

IGA – Remodeling and Hurricane IGA – Port The store remains $1,000,000 6 months Design – Build Owner’s Representative: Repairs Aransas, TX operational during Mike Hall Repair the damages that were caused by construction. (361) 813-4428 Hurricane Harvey. Replace old damaged parts of the store that were not caused by Hurricane Harvey. Portland Veterans Memorial City of Portland Constructing $792,924 6 Months Competitive Bid Owner’s Representative: major structural Construct new Veteran’s Memorial component Brian DeLatte P.E., Asst. City honoring all five military branches with outside of Manger concrete structural and delicate water operating City (361) 777-4516 feature providing flowing water to a Hall, Police tranquil space for reflection and thought Department and Architect: honoring those who serve proudly. Community Richter Architects Center. Critical David Richter, Principal structural work to (361) 882-1288 meet Architect intent with Memorial and what it represents. Multipurpose Building St. Patrick’s $1,702,670 12 Months Competitive Bid Owner’s Representative: Catholic Church Ferrell/Brown – Les Glaze Corpus Christi, Tx (361) 854-1967 RICARDO RAMON Project Superintendent [email protected] 361-960-6358

Project Name / Description Client Challenges Contract Schedule Delivery References Amount Method

EF90 Administration and Control EF 90 LLC $7,549,000 12 Months Negotiated Owner’s Representative: Building Corpus Christi, TX Richter Architects – David Richter *Assistant Superintendent (361) 882-1288

Aviation Maintenance Building Del Mar College $893,000 4 Months Competitive Bid Owner’s Representative: Corpus Christi, TX WKMC - Bob Otto (361) 887-6696 CITY COUNCIL ACTION ITEM

AGENDA TITLE DOYLE ADDITION SUBDIVISION WASTEWATER SERVICE CONNECTIONS PROJECT CLOSEOUT THE CITY COUNCIL WILL CONSIDER THE FINAL PAY APPLICATION AND PROJECT ACCEPTANCE FOR THE DOYLE ADDITION SUBDIVISION WASTEWATER SERVICE CONNECTIONS PROJECT

MEETING DATE 1/2/2018

DEPARTMENT Administration

SUBMITTED BY Brian DeLatte, P.E.

EXECUTIVE SUMMARY Guerra Underground, LLC, has completed construction of the Doyle Addition Subdivision Wastewater Service Connections Project. Hanson Professional Services (Previously Naismith Engineering, Inc.) has inspected the work and recommends project acceptance.

PRIOR ACTIONS OR REVIEWS • August 15, 2012—Resolution No. 655 authorized the City Manager to apply for the grant and sign the acceptance of award • March 4, 2014—Two bids were received on the project and were rejected • March 10, 2015—No bids were received during the rebid • May 17, 2016—The City Council awarded the project to Guerra Underground, LLC

DETAILS / STAFF ANALYSIS Substantial completion walkthroughs of the project were completed in phases during Fall 2017. Due to the intricate nature of work performed on private property, letters were mailed and/or hand delivered to all affected residents during this time to determine their satisfaction with the work performed. All outstanding issues identified by the residents have been addressed by the contractor.

The City has contributed $255,756.03 to the project, with funding matches from the USDA and TWDB totaling $253,963.15. The City is anticipating an additional reimbursement from the USDA for approximately $50,000.

ALTERNATIVES CONSIDERED None.

Page 1 of 2

FINANCIAL IMPACT N/A.

ATTACHMENTS • Project acceptance recommendation and final pay application

RECOMMENDED ACTION Motion to accept the work for the Doyle Addition Subdivision Wastewater Service Connections project and approving the final pay application in the amount of $27,986.91.

Page 2 of 2

~HANSON www .hanson-inc .com

December 14, 2017

Mr. Brian Delatte, P.E. Assistant City Manager City of Portland 1900 Billy G. Webb Portland, Texas 78374

Re: Close-Out Documents - Sanitary Sewer Service Connections for the Doyle Addition Subdivision City of Portland, Texas

Dear Mr. Delatte:

Enclosed please find four (4) copies of the following Close-out Documents for the above referenced project. • Partial Payment Estimate No. 8 (Including Release of Retainage) • USDA Form Rd 1924-20 - Release by Claimants • RUS Form 187 - Certificate of Completion - Contract Construction • Affidavit of all Bills Paid

Per conversations with the City of Portland all work has been considered substantially complete and accepted. The Contractor has provided copies of the Record Drawings. Naismith/Hanson has reviewed the information submitted by Guerra Underground and hereby recommends final payment in the amount of $27,986.91, including release of retain age.

The table below shows the breakdown of funds to date.

Amt of Pay lWDB RDA Request City Funds Pay Estimate Estimate Reimbursement Pay Estimate $56,719.44 $0 $7,744.34 $48,975.10 No. 1 Pay Estimate $109,452.42 $0 $21,229.95 $88,222.47 No. 2 Pay Estimate $114,520.30 $0 $13,109.68 $101,410.62 No. 3 Pay Estimate $106, 182.04 $63,200.29 $30,947.17 $12,034.58 No. 4 Pay Estimate $5, 113.26 $0 $0 $5, 113,26 No. 5 Pay Estimate $67,126.43 $58,821.30 $8,305.13 $0 No. 6

TBAE Firm 13553 • TBPE Firm 355 • TBPG Firm 50017 • TBPLS Firm 100395-00

4501 Gollihar Road. Corpus Christi, TX 78411 • 800-677-2831 361-814-9900 Fax 361-814-4401 • naismith-engineering.com -2-

Pay Estimate $22,618.51 $22,618.51 $0 $0 No. 7 Pay Estimate $27,986.91 $23,834.13 $4,152.78 $0 No. 8 Totals $509, 719.63 $168,474.10 $85,489.05 $255, 756.03

To date the City has expended $341,245.07 (combination of TWDB Reimbursement and City Funds shown above).

Once the City has executed the documents please email a copy to USDA-RD at the address below along with Form RD 440-11, with hard copies to follow.

Yvonne Garza Rural Development United States Department of Agriculture 2287 N. Texas Boulevard, Suite 1 Alice, Texas 78332 [email protected]

Should you have any questions or require any additional information, please do not hesitate to contact our offices.

Very truly yours,

HANSON PROFESSIONAL SERVICES

Melanie D. Gavlik, P.E. Project Engineer

Enclosu res

Z:\8797 Portland - Doyle Residentia l Funding\ Construction\Closeout Documents\Close-Out Documents 12-14-17. Docx

@HANSON Addresses Connected to Sanitary Sewer TWDB Eligibility Address Pay Application 1 Pay Application 2 Pay Application 3 Pay Application 4 Pay Application 5 Pay Application 6 Pay Application 7 Pay Application 8 Release of Retainage 112 Doyle Dr. $4,921.60 $259.03 129 Doyle Dr. $3,180.49 $167.39 142 Doyle Dr. $2,822.74 $148.57 156 Doyle Dr. $2,921.35 $153.76 211 Doyle Dr. #2 $0.00 211 Doyle Dr. #6 $0.00 215 B Doyle Dr. $0.00 221 Doyle Dr. $3,749.68 $197.35 231 Doyle Dr. B $0.00 231 Doyle Dr. $11,249.04 $592.05 231.5 Doyle Dr. $0.00 TWDB Eligible Addresses 239 Doyle Dr. $1,932.76 $264.70 $115.66 212 Allen Dr. $0.00 220 Allen Dr. $4,783.54 $3,296.07 $425.24 223 Allen Dr. $3,582.04 $188.53 1011 Seabreeze Ln $3,473.57 $182.82 838 Marriott Dr. $3,851.37 $8,305.13 -$386.38 $619.48 907 Marriott Dr. $5,177.98 $272.53 911 Marriott Dr. $3,955.22 $208.17 911.5 Marriott Dr. (911A) $4,132.72 $217.51 923 Marriott Dr. $6,231.57 $327.98 926 #9 Marriott Dr. $3,769.40 $198.39 3006 Moore Ave. $3,946.90 $207.73 101 Doyle Dr. $3,749.68 $197.35 102 Doyle Dr. $3,266.49 $171.92 115 Doyle Dr. $10,958.70 $576.77 116 Doyle Dr. $3,552.46 $186.97 123 Doyle Dr. $4,369.38 $229.97 144 Doyle Dr. $5,329.54 $2,960.80 $7,736.27 $1,141.14 $903.56 207 Doyle Dr. $0.00 213 Doyle Dr. $3,729.96 $196.31 262 Doyle Dr. $0.00 108 Allen Dr. $5,158.26 $271.49 TWDB Ineligible Addresses 112 Allen Dr. $4,507.44 $237.23 119 Allen Dr. $4,694.80 $247.09 120 Allen Dr. $3,236.91 $170.36 211 Allen Dr. $2,645.25 $139.22 219 Allen Dr. $4,183.56 $220.19 224 Allen Dr. $363.32 $19.12 227 Allen Dr. $4,290.49 $225.82 229 Allen Dr. $1,141.13 $60.06 909 Sea Breeze Ln. $0.00 915 Sea Breeze Ln. $3,611.62 $190.09 918 Sea Breeze Ln. $4,776.86 $7,716.55 $657.55 901 Marriott Dr. $3,267.70 $1,141.13 $232.04 119 Doyle Dr. $7,935.99 $417.68 120 Doyle Dr. $6,124.64 $322.35 124 Doyle Dr. $7,177.41 $8,857.68 $843.95 128 Doyle Dr. $4,625.77 $243.46 129A Doyle Dr. $10,449.00 $549.95 138 Doyle Dr. $5,188.39 $8,150.43 $2,282.26 $822.16 140 Doyle Dr. $7,139.59 $7,736.27 $1,141.13 $843.00 114 Allen Dr. $4,155.19 $1,141.13 $278.75 136 Allen Dr. $3,984.80 $209.73 136 Allen Dr. (Lot 2) $9,746.13 $512.95 139 Allen Dr. $3,434.13 $180.74 140 Allen Dr. $4,290.49 $225.82 201 Allen Dr. $1,792.06 $1,141.13 $154.38 215 Allen Dr. $3,374.96 $177.63 903 Marriott Dr. $2,715.48 $1,141.13 $202.98 131 Doyle Dr. $3,425.80 $180.31 133 Doyle Dr. $2,853.87 $4,537.02 $388.99 133 No. 5 Doyle Dr $1,791.62 $94.30 112 Allen Dr. House No.2 $7,689.46 $404.71 112 Allen Dr. House No.3 $9,374.15 $493.38 120 Allen Dr. House No. 2 $6,132.96 $322.79 120 Allen Dr. House No. 3 $3,859.36 $203.12 135 Allen Dr. $3,827.03 $201.42 207 Allen Dr. $3,256.63 $171.40 226 Allen Dr. $5,237.15 $275.64 Addresses Not Identified in TWDB Survey 230 Allen Dr. $3,572.18 $188.01 3011A Moore Ave. $7,355.73 $387.14 3011B Moore Ave. $4,053.83 $213.36 923 Marriott Dr. Unit 1 $2,656.65 $139.82 923 Marriott Dr. Unit 2 $4,132.72 $217.51 905 Marriott $3,957.97 $1,141.13 $268.37 7563 Moore Ave $3,927.18 $206.69 7563 Moore Ave Unit 2 $5,276.59 $277.72 241 Doyle Dr. $6,752.67 $355.40 926 Allen Dr $2,724.13 $143.38 1016 Sea Breeze $10,071.54 $530.08 3008 Moore Ave $6,258.08 $329.37 152 Doyle Dr. $2,881.91 $151.68 158 Doyle Dr. $3,394.68 $178.67 1024 Sea Breeze $5,493.54 $289.13 211 Marriott Dr - Lot 2 $2,124.15 $111.80 217 Marriott Dr. Lot 8 $2,636.92 $138.79 916 Marriott Dr $3,332.13 $7,775.72 $584.62 914 Sea Breeze Ln. $4,212.25 $7,815.16 $1,141.13 -$1,141.13 $633.02 924 Marriott Dr. - Lot 5 $2,005.82 $105.57 926 Marriott Dr. $2,724.13 $143.38 926 Marriott Dr. - Lot 6 $1,907.21 $100.38 116 Marriott Dr. $1,941.91 -$1,941.91 $0.00 223 Doyle Dr. $3,729.96 $196.31 906 Sea Breeze $2,822.74 $148.57 4004 Moore $15,771.73 $830.09 Total Amount Due $56,719.44 $109,452.43 $114,520.31 $106,182.04 $0.00 $66,915.95 $22,618.51 $2,500.92 $25,205.77 FORM APPRO'IED

'" ' . , u~r--._ Form RO 1924-1 8 UNITED STATES DEPARTMENT OF AGRICULTURE CONTRAC T NO. (Rev. 6-97) RURAL DEVELOPMENT 8797 PARTIAL PAYMENT ESTIMATE NO. 8 PARTIAL PAYfVI ENT ESTllVIATE PAGE 1OF2 OWNER: CONTRACTOR: PERIOD OF ESTIMATE CITY OF PORTLA ND GUERRA UNDERGROUND LLC FROM 6-30-2 017 TO 7-31-2017

CONTRACT CHANGE ORDER SUMMARY ESTIMATE AGENCY AMOUNT 1. OR IGINAL CONTRACT $483,278.91 NO. APPROVAL DATE ADDITION S DEDUCTIONS 2. CHANGE ORDERS $26,440.72 1 $5,382.36 3. REVI SE CONTR AC T (1+2) $509,719.63 2 $21,058.36 4. WORK COMPLETED' $509,719.63 5. STORED MATER IALS' $0.00 6. SUBTOTAL (4+5) $509,7'19.63 7. RETAINAGE' $0.00 8. PREVIOUS PAYMENTS $481,732.72 TOTALS $26,440.72 $0.00 9. AMOUNT DUE (6 -7-8) $27,986.91 NET CHANGE $26,440.72 ' DETAILED BREAJ

CONTRACT TIME

OR IGINAL (DAYS) 180 ON SCHEDULE REVISED 0 0 YES STARTING DATE October 31, 20 ·10 REMAINING 180 0 NO PROJECT CO MPL ETION April 28, 20 17

CONTRACTOR'S CERTIFICATION: ARCHITECT OR ENG INEER'S CERTIFICATION: The undersign ed Contractor certi fi es that to the best oi their The undersigned certifies that the work has been ca refull y knowledge, inform ation and belief. the work covered by this in spected and to the best of thei r k n ow l edgi;_~~'\~ payment estimate has been completed in accorda nce wi th quanti tie s shown in this estimate are co~~ j!"1cA hEP.fu r ~\l 81-i ••••••• + ' th e contract documents, that all amounts have bee n paid by been performed in accordance with t.,c .1'et:t~11~ 0 "! •• the contractor for work for which previous paymem estimates /*··* . ·..U> ,, was issued and payments received from the owner, and that , .... :...... •• * 'I. MELANI·······E tr·· · ········~. "I. current payment sho\'ln l1erein is now du e. ~'.1i...... · GA VL/K.. j ~>J .·. 10·········4 ···••·•••••• CONTRACTOR: GUERRA UNDERGROUND LLC ARC HI TEC,/,°R ENG INEER o NA I S~ja<°"lf-1'5:0W~~F,.~CES f(}p , ~ ,&, · t ~S' ••• ~N S€.··· ~ ., s1 ••••• ... 6 ' .:' BY BY r1N11r LA , u e ' \ .. _ONA1 1=' ~- - ~i:f#4£r? . ,,,,,,.. - DATE I~() 7,IJ Cl I 7 DATE 12.-/5- 1'1

APPROVED BY OWNER: CITY OF PORTLAND ACCEPTED BY AGENCY: The review and acceptance of tiiis estimate does not attest to the correctn ess of the quantiti es shown or that the work

been p ~ rfnrrn e rl in accordance v1ith the cont ract documents.

OWNER - BY RY TITL E

DATE DATE

Accon!ir.;1 to fiie Priper.•.o r:-: ,r;::?duc:1on Act of u;.95 oo person.'> are re quire d to resp:>n 'l to a cofiec/10 11 of inlorma!IDn un!ess ii displays a 'lahd Oi\!B cori trcl ntJmtf'r T.'rn 1·a/i{/ O.VR r:Olifa il

m.Jmbff for this informalio ll :.al!ec !ion is 0575 -0C J2 Tl:e tin:e reqair:'!d to comp1el'1 tllis i11fo,..,11a tio11c o!lec11on1s es!imuted lo avera ,9 1" 30 minuJ....' s p:1 res,cvnse m:;/u:!tng Iii:,, 1tt:16: fa r u: ~11e1~·111 g

instn.:r:Yo ns. si:Jrt hil19 o,·1 sfln;J d.1ta sJurr:Gs. (} athetin;i u :d ma ir1tainin;; :h!? dc.ra needed and cornp.'atin g and rs ,_·;e:~mg the; c,;i.'!ec:io:i of in f.'Jrma :1:;n. RD 1924-18 (RE V. 6-97) TYPICAL UNIT PRICE BREAKDOWN* CONTRACT (revised) THIS PERIOD TOTAL TO DATE ITEM DESCRIPTION % COMPLETE QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 1 4" PVC Private Sewer Line 10500 $20.76 $217,980.00 10500 $217,980.00 10500 $217,980.00 100.00% 2 Septic Tank(s) Abandonment 101 $1,201.19 $121 ,320.19 101 $121,320.19 101 $121 ,320.19 100.00% 3 Cleanouts on Private Service 140 $278.64 $39,009.60 140 $39,009.60 140 $39,009.60 100.00% 4 Construction Sign 1 $221.92 $221.92 1 $221 .92 1 $221.92 100.00% 5 Change Order No. 1 1 $5,382.36 $5,382.36 1 $5 ,382.36 1 $5,382.36 100.00% 6 Change Ord er No. 2 1 $21,058.36 $21 ,058.36 1 $21 ,058.36 1 $21 ,058.36 100.00%

1A Residential Grinder Station 10 $7,503.1 2 $75,031 .20 10 $75,031 .20 10 $75,031.20 100.00% 2A 2" (ASTM D-2241) PVC Forcemain 1700 $17.48 $29,716.00 1,700.00 $29,716.00 1700 $29,716.00 100.00%

TOTALS $509,719.63 $509,719.63 $509,719.63 100.00% TYPICAL STORED MATERIALS TYPICAL LUMP SUM PRICE BREAKDOWN* AND RETAINAGE BREAKDOWN* WORK COMPLETED MATERIALS STORED AT END OF THIS PAYMENT PERIOD ITEM DESCRIPTION SCHEDULED VALUE % COMPLETED THIS PERIOC TO DATE DESCRIPTION QUANTITY UNIT VALUE AMOUNT $0.00

RETAINAGE THIS ESTIMATE PERCENT RETAINED

WORK COMPLETED: $509,719.63 0% $0.00

STORED MATERIALS: $0.00 0% $0.00

OTHER (explain) TOTALS TOTAL $0.00 $0.00 $0.00 0.00% $0 .00

*As a minimum, detailed breakdowns should contain this information . RD 1924-18 REVERSE USDA Form Appw1·ed Fo rm RD 1924-10 01\-!B Nu. 0:'7.'i-0042 (Rev. 1-98)

RELEASE BY CL\.I M!ANTS

The und ersigned, ha vin g received payment in full for all labor. material s. supplies. or equipment suppli ed to

~ uerra Unde rground ------='------. Comracrnr. or to any subco111rnctor. in the co11s1ruc1ion or repa ir of th e improvement s upon th e propeny located at:

t~e Joyl~ Aridi t ~ o n Subdivi s ion in the City of Portland

- --.,------. and fumishcu in the cxcctllinn an d Culfillrncnt lli° L'n ntract between sa id Co 111rac1o r :111d

Ci t•_; o ~ Port l and ------~------01rncr, dmrd

!\~2~y 17, 2 i.i l 6 ------.do (docs) h e r ~hy rekasc and waive any :ind all claims. li ens. and lien ri ghts, of any kind, nature, or description whatsoever, against said propert y and rhe Owner thereof. and agninsr said Contractor.

Lien or C/aimunt Worf; or Matcrial .1 Am"11111 Da re

1 ;\ c"1 ' ; 1rdi11 ~ tu 11 1 ~ · / i1111.·nr(l/1: /1'1 ·d11cri!lll :\ ct u( / 995 . "'' /Jt'/'.\(11/.\ l1r,• l"l'ifllll"l'cl 111 1t'.'l'' "1tl t11 a, ""''l'fiu11 o( i1l}or11111ti111 1 w 1h· 1 \ it ,/iselayx .1 \\11'1/ 0 .\111 er11ur1il 11!u11hl'1 Tlil• rc1 /id O.\f /; 1 , 111It ni! 11 ~w 1 h,·J /( ,r 1/lis ;11 (orni: llloll ,o/ll·c1 i1111 fa 0575-C0-12. Tlil· w11,· l" L'1J11ircd to 1011111/t'h' rlli.\ i11/iirm1 1ti1111 n1/it't ti1111 i.\ < .11 i11w1:·d fo 111,'1'11g .. · 30 111i11:t'1"' /'l'r /'c'.1/ unH·. indud{11g 1'11.• 1i111t•.Jiw rcrit ;riJJ A' fo.rtrm:lfo.'11 . .i:'tlJ"t !ting t'.1is1ing da111 .11J!lrti.'.I'. g:liill'Tlli_t! 10/d fllll/ll!mniug !hi• d!lld Jil'l·t!cd. t111 d Ci llll/)l~ I/Ilg cmJ /"c' !'IL'H ing 1li1.· 1 oi/, • 1 · /10111~f i 11/;.r1111111,i11.

POSJTlON 6 rm 19'.!-+-IO 1Rr: Y. 1-98l 1 1 ·\ rn1r,/i 'I \' J,. / (/l' / 1//1 1'•;1 01 ·J. f< 1•d11 ott11/1 \ ,.I nl /'JV5 . t/1 1 /l~' : ''~ 1.\ 11/, f.\ •11• 1 r11 1 1ilf, ( 111 .I f < II.••" . 111/i/ ,1flt',-"t!IJ1 • 11!'11 1'1/ lllf, ,J /., 11 1ro1;, f /11 // 1 .1/lt"i JI, 11•')111/;•l ll .' /J//i l/l llJl / 1 .1.1 I! ,Ji., ;if,(\, II ni!i, / () .'.!U I / lll//' 111 lll " • ' ' · ~ · r T l:~· \1 1!i1i O.\(/J ' 1.111r11 / t1? •11 1h c r /~lf !iii.• illf· •l llUl/i/llf' 11/ ir<"lit1 •! I\ 05 -: ].ll / 1'7. Tl:t · ///!11' f t1/ lllr1•1 f I· • r·11 11 .;ilt-i..· 1i; i t 111.:t i• n:.lfi,111" 1' '1it1:1 1 ; ~· .I r.1.11cn1,i;1: I 11::1111 1,· r rr 1 /"l.1 fl! 11.\t'. 111 : /z 11 /i'J,.' Jfh 11//ii' ;;ir 1"f l'fr \1 /JI ,~ 111.l il //l 1111 1/\, .• t' 1/l r/lil! ~' f\ (,• / ill!,! ,/11 /p ~11:11' 1 ''.I, :; f1/ J : ~· rt 11 i: 1Wd li 1otll:l illl/ltl,;,,' l i11 · if>: M 11 .-1.!c,/, 111 /J/ c f ' /l/f' h'l'lt ~' cl/Ii/ / ~ ' I i1 ! I HI ~' lht• 1'rl//c1 fill!! .i{ ir(/i 'l"ll/11//:•'I

U.S . Dcparlmcnt of Agriculture Rurnl Utiliries Service

CEJRT1IJFJICATIE OJF COMPLET1fON - CONTRACT CON§l'RllJCTXON

I. 1hc wulersig11cd l\re-!1ilel'I or E11gilll'<' I' (}( 1he f(lllow i11 g Rural U11'/i1ies Sc1Tic1' proi<'e ·1. d(I h<'rehy '"'rli(1· 1/w1:

I. Th !' com1r11c1io11 prm•idcd fnr 1111rs11an1 10 Co11s1mcrion Co111rac1 No. ------

1 dmcd Hay ~ . ::n ~ . i11d11di11g all appm1·ecl m11 e11dments. hc'l11·ee 11

------. RUS dc s i ~n a1i nn i:·ort }. end ("01rncr") m Guerr a Unde r gro und 0 ("Contmc/or"J

r • t ' l '". has hel'11 co11 1pfe1ed as oj .:.i cp ernoe l· . ]{)J:..2__. a11d is in ""lllf'lianc<' ll'ilh 1/ie pru1·isiu11 s u/rh e Co11s1m c1io11 Con11·ac1. inc/11di11g all plan .I' . speci/icmiu 11 s, 111<1p s. and dra wings and all mod1jicatio11s 1/icrcuf

, Paymc/11 i11jidl has bcrn 11wdi' IO all pasu11.1 ll'ho han·ji1m is/1nl laborj(n· 1/ie ProJ<'l'I.

3. T/w Con/ra c/Or has oh1ained 1·a/id release''.\' o(/icn/hm1 a/1111an11(a cl11l'l.'rs. 111a1crial s11p11licrs. and s11hco111racwrs/11miihi11g sl'f'l'icrs or 111<11eria/s 11·hich 11·ere e111p lored hy 1he C0111rac10r in 1he per/immmce o( 1he Cm1s1r11 c1im1Co/I/m e/. and thm such releases hm•e hccn de li\'('f!'d hr 1he Co 111rac1or 10 1hc 011'/Jcr .

./. !{<11>1>/icahle. 1he Fi11a/ !11 1·e11trJl'_I' <1/ lachl't! here1 11 and111atle ,, f'lll'/ hae1l is a "" 11111/e/e and 11 cc111'<1/<' s111n1na1T

5. l(app/icahlc. the' s1c1ki11 g shce/s and wbu/(//ion 1~/.1· 1aki11g sll<'els upon which !he Fined lm·c11101T is hosed s /11 J11 ' lh<' <1<'1'1/l'llil' lon//i11 11. 1111111/ier. a11cl kind 11(111/ 1111 i1.1· 11(r'm1s1mc1i1111 o(tlw proj1• r·1 uni/ s/111 11 · ol/ 11 ·11rk rw1Jiirmed in accord1111 1'C' with 1hc Co 11s1ru{'{ion Cnn1ral'I.

6. ,. \/I dt/ects in ll' 11rk11w11shifi und 111111eria/s rt'fi•'r/1'd during 1he period 11(co11s1r11ct i11n nf' 1he fil'l~j e c l he11· e heen

C(l/T('C/ ec/.

Fi ve Ht.: ndre d Nine Th·Ju sa:1 d , .Se·v en ti ur:d ~ e d Ni ne teer: 7. The /11/a/ c'll.I'/ 1f !lie pn'.i<'e 'I a .1· l'Olllple!ed is------'------do/larsand Si x c.y '.:'h ree ce111s!S 5 0 9 , il9 . 63 ) ______.cc._ ~---~-=------'------~ ·

~e c em b er ]7 D111ed 1l1is ··-- -"-/---'-J_ _-f_ h__ _ _ _ c/aY 11( ------.20 ...... :.___ ·

~a n son P~of essi on al Servi c e s Na111c •!t'Archi1 cc1 ur Engineer

ll-15-11 By Me l an i e D. Gavl i k , P . E . Da1 e Wate r Resources En ginee r

RVS FORM 187 (Rei'. 4-10) CJERTKFliCATlE OIF COlVftlPJL!E'll'I ON CONTRACT CONSTJRUCT~ON

( t'Olllilllll'c.1)

We. tltc 1111clcrsigt/('(/ Oimcr a11d Cn11 1racl(I/', d11 h<'r ci>r cerri(r rltat:

I . Th e Proiffl has hcc 11 cc11111>ic1ed i 11 acrnr dctnc<' ll'ilh 1h e 11rm·isions o/" th1' Cn11s1ruc1ion C 11111ran. t/{//ed

...;.;>'i;.;;a:;.';..1....:1;...·_7 ______• .?I!]:_§__ . proi·icled, lu111·c1·cr. 1/tiil 111n'pi1111t'l' 0(1he prniffl hr 1he 011'l1er shall 1101 he c/,·e11 1t!d 10 relhT<' 1/ic Co111r11n11r of its ol.>ligc11io11s co111ai11ed in 1/tc Consrr11ctio11 Cot/Iran 11 ·itlt l'<'Sf!rl.:111ansltip or, 111a1crials disco\'<'l'<'d 11 ·itlti11 tllll' y <'ar q/ia 1he date ofco111f'lc1io11.

2. l( upplict1h!e. 1he Final !11re111orr allacltecl htTl'IO 1111t! 111acle ll /)(//'/ h<'fl' of is a co1111•le1c ;111

City of Fc r ~l~nd

Ry ------D({fl' Pres ide111

Guerra Uniergr ounj /) /1{/"(/!'{11/'

December 13,2017 Dot<' Arturo Guerra

RVS Form 187 (Rel'. 4-10) f\JA! SIVllTl I ANSON PROFESSIONAL SERVIC ES TBPE F~1 417 AFFIDAVIT OF BILLS PAID

Project Title: Sanitary Sewer Service Connection s for the Doyle Addition Subdivision Owner: City of Poliland Owner' s Project No. : I Project No.: 8797

STATE OF Texas §

COUNTY OF San Patricio §

Before me, the undersigned authority, on this date personally appeared

Arturo Guerra President ' (Name) (Title)

Who being by me first duly sworn , an oath says: My name is Arturo Guerra I am a representative of Guerra Underground LLC. and authorized to make this atnd avit that th e co ntract for the co nstruction of the project design ated as SANITARY SEWER SERVI CE CO l\JN ECTIONS FO R THE DOYLE ADDITION SUBDIVI SION has been satisfactorily completed ; and that all bills for materials, ap p a r~~ , fi xtures, machin ery, labor, and subcontracting in connection with th ~~dQLon of the ab ove project, have been fully paid.

0 s·1gn awre:· fo '-""- Contractor

Title: President

SWORN TO AND SUBSCR IBED BEFORE ME

13th December this day of I 2017

!\Jotary Public in and for Travis County, State of Texas

My Commission expires on ; rt"~. :.·. :\,\ ·~ ~!o 1ory~O Public . Slo t ~; or leNjxm ':;"- / -·~·,.·>_;" fvly Commi$sion Expires '<,:. ;,,~·,; , ; >'' Felm1wy 0 l, 20 I 9 ~~ ~:¥.1~~~T:-=~- ---;:-;:;;,;

CITY COUNCIL ACTION ITEM

AGENDA TITLE RESOLUTION NO. 741 – INTERLOCAL AGREEMENT FOR HEALTH-RELATED SERVICES THE CITY COUNCIL WILL CONSIDER RESOLUTION NO. 741 THAT RENEWS AN INTERLOCAL AGREEMENT FOR HEALTH-RELATED SERVICES WITH SAN PATRICIO COUNTY.

MEETING DATE 1/2/2018

DEPARTMENT Administration

SUBMITTED BY Randy L. Wright, City Manager

EXECUTIVE SUMMARY The San Patricio County Environmental Health Department has provided health-related services to the City of Portland since 1996. Resolution No. 741 authorizes the City Manager to execute an interlocal agreement with San Patricio County for health- related services.

PRIOR ACTIONS OR REVIEWS City Council has authorized the agreements in 1996, 1999, 2002, 2005, 2008, 2010, 2013, and 2016.

DETAILS / STAFF ANALYSIS The interlocal agreement allows San Patricio County to provide health-related services within the City of Portland city limits. Services include septic tank inspections, food handler services, and food establishment regulations. The agreement has been reviewed by City Staff and the City Attorney and is identical to agreements previously used.

ALTERNATIVES CONSIDERED Without this agreement, additional personnel would be required to provide these services.

FINANCIAL IMPACT N/A.

ATTACHMENTS • Resolution No. 741 • Interlocal Agreement

RECOMMENDED ACTION Motion to approve Resolution No. 741 that renews an interlocal agreement with San Patricio County for health-related services. RESOLUTION NO. 741

A RESOLUTION AUTHORIZING AN INTERLOCAL AGREEMENT WITH SAN PATRICIO COUNTY FOR THE PROVISION OF HEALTH-RELATED SERVICES

WHEREAS, the Texas Health and Safety Code requires the City of Portland to provide specific health related services; and

WHEREAS, such health-related services may be provided by city staff, through privatization, or through interlocal agreements; and

WHEREAS, the San Patricio County Environmental Health Department has provided these services since 1996; and

WHEREAS, the City of Portland is satisfied with the health-related services being provided and wishes to extend their provision;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORTLAND, TEXAS:

Section 1. The City Manager shall take the necessary actions to execute the Interlocal Agreement with San Patricio County for the provision of health-related services.

Section 2. The copy of the Interlocal Agreement is attached hereto and incorporated herein for all intents and purposes.

PASSED and APPROVED this 2nd day of January, 2018.

EXECUTED UPON APPROVAL

By: ______David Krebs Mayor

ATTEST:

By: ______Annette Hall City Secretary

1 THE ST A TE OF TEXAS §

§ KNOW ALL MEN BY THESE PRESENT:

COUNTY OF SAN PATRICIO §

This Agreement made and entered into this __ day of , 20__ , by and between the (herein called "CITY") and the County of San Patricio, a Political Subdivision of the State of Texas (herein called "COUNTY") each acting herein by and through its duly authorized officials;

WITNESSETH:

WHEREAS, Section 121.003(b), Texas Health & Safety Code, authorizes Interlocal Cooperation Agreement in accordance with Section 791.001 et seq. V.T.C.A. Government Code between Cities and Counties to provide health related services and;

WHEREAS, the CITY and COUNTY desire to enter into an agreement to allow the County to provide the health related services and to charge recipients of the services for said services (by establishing a permitting and fee system where appropriate).

NOW THEREFORE, said parties agree and covenant upon the terms and conditions as follows:

1. CITY agrees to authorize the COUNTY to act as its authorized representative to regulate and enforce 25 Texas Administrative Code, Chapter 228 Texas Food Establishment Rules and Chapter 285 (On-Site Sewage Facilities) of the Texas Health & Safety Code On-Site Sewage Facilities Rules Compilation.

2. CITY agrees to pay the COUNTY the sum of $0.00 per month for such services. The first payment shall be due and payable on the first day of each month thereafter as long as this agreement is in effect.

3. COUNTY agrees to charge recipients of the services in an amount authorized by the Commissioners Court of said County and to be responsible for the collection of said charges (and issuance of said permits). COUNTY agrees to give CITY ninety (90) days advance notice of any change in fees.

4. This agreement may be terminated before the expiration date by either party hereto by giving a thirty (30) days written notice of cancellation. 5. The Interlocal Agreement will be effective beginning January 1, 2018 and shall terminate December 31. 2019.

EXECUTED in duplicate originals by the parties hereto on the __ day of______

ATTEST: CITY OF ------

City Secretary Mayor

ATTEST: COUNTY OF SAN PATRICIO

County Clerk County Judge

Approval Date: ______20 CITY COUNCIL ACTION ITEM

AGENDA TITLE ORDINANCE NO. 2158 - INCREASING WATER AND WASTEWATER RATES THE CITY COUNCIL WILL CONSIDER THE SECOND AND FINAL READING OF ORDINANCE NO. 2158 AUTHORIZING WATER AND WASTEWATER RATE INCREASES.

MEETING DATE 01/02/2018

DEPARTMENT Finance

SUBMITTED BY Katie Griffin, Director of Finance

EXECUTIVE SUMMARY This is the second and final reading of Ordinance No. 2158. No changes have been made to the ordinance since the first reading. The water and sewer utility system is operated as an enterprise fund that within the City. Enterprise fund operate similar to businesses with rates established to cover the cost of day- to-day operations of the system as well as generating sufficient funds to pay for capital projects to keep the water and sewer system functional and fiscally sound. This ordinance increases water and sewer rates in order to meet our current costs and to ensure the City has funds to complete planned capital improvements to the system.

PRIOR ACTIONS OR REVIEWS • June 2014 - City engaged NewGen Strategies & Solutions to perform a utility rate study. • January 6, 2015 – Ordinance No. 2101 increased rates charged for water and sewer. The increase included a pass through from San Patricio Municipal Water District and an increase based on the rate study performed by NewGen Strategies & Solutions performed in 2014. • February 2, 2016 – Ordinance No. 2129 increased rates charged for water and sewer in alignment with the rate study prepared by NewGen Strategies & Solutions conducted in 2014. • February 7, 2017 – Ordinance No. 2148 increased water and wastewater rates to pass through the San Patricio Municipal Water District rate increase, fund capital improvement projects, and maintain alignment with the NewGen Strategies & Solutions rate study. • December 19, 2017 – First reading of Ordinance No. 2158 was presented to and approved by the City Council.

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DETAILS / STAFF ANALYSIS The sustainability of the City’s water and sewer system is dependent on setting appropriate utility rates. With planned capital projects, predicted community growth and the expansion of the city limits, it is vital to establish rates that will maintain our utility system.

In June 2014, the City engaged NewGen Strategies & Solutions to perform a utility rate study. The ongoing capital projects and growth of the City, including annexation, influenced the need to perform such a utility rate study. At the end of the rate study, NewGen provided a rate model to enable City Staff the ability to review utility rates on an ongoing basis as well as make rate change recommendations.

The City’s utility rate model uses historical information, including billing and consumption data, the Capital Improvement Program (CIP), drought data, debt service analysis, both current and future, and cost recovery analysis to create this rate model. Through the creation of the rate model, revenue and expenditure forecasts are formed using “what if” analysis. For example, future capital programs can be added or removed, costs of water increased or decreased, growth rates changed, debt issuances or other types of financing included or excluded, and changes in number and type of customers. All or any of these variables determine the necessary utility rates to support the utility system.

In August 2017, City Council approved the Capital Improvement Program (CIP), which includes a total of $15.38M in capital utility projects. The debt generated by these capital projects, as well as the maintenance and operations for completed projects, must be supported by adequate utility rates.

In November 2017, City Staff received a letter from the San Patricio Municipal Water District indicating the municipal water rates will increase from $3.11 per 1,000 gallons to $3.15 per 1,000 beginning with the January 2018 billing cycle. The letter indicated that the increase in costs is a direct result of the District’s costs associated with Hurricane Harvey and the loss of consumption to the norther and eastern portion of their service area.

The rate increases recommended in this ordinance includes both the water and wastewater base rates, as well as the volumetric rates. Authorizing these rate increases will ensure that the City continues to cover operating costs, debt service payments, capital project costs, and maintains reserve requirements.

Attached rate tables show the recommended rate base and volumetric increases for both water and wastewater, residential and commercial.

ALTERNATIVES CONSIDERED • Delaying or eliminating capital improvement projects may minimize the increase in utility rates. However, staff does not recommend this alternative. • There are no alternatives to increasing the pass through portion of the volumetric water rate.

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FINANCIAL IMPACT Adoption of the recommended water and sewer rates will ensure that the City’s utility enterprise fund remains solvent and properly funded.

ATTACHMENTS • Rate Tables (included in Ordinance No. 2158) • Proposed Ordinance No. 2158 increasing water and rates • San Patricio Municipal Water District rate increase letter dated November 1, 2017.

RECOMMENDED ACTION Motion to approve second and final reading of Ordinance No. 2158 increasing water and sewer rates with an effective date of January 2, 2018.

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1 ORDINANCE NO. 2158 2 3 AN ORDINANCE AMENDING THE CODE OF ORDINANCES; 4 INCREASING THE RATES CHARGED FOR WATER SERVICE; 5 INCREASING THE RATES CHARGED FOR WASTEWATER SERVICE; 6 PROVIDING FOR THE REPEAL OF ORDINANCES IN CONFLICT 7 HEREWITH; PROVIDING A SEVERABILITY CLAUSE; ESTABLISHING A 8 PENALTY FOR VIOLATIONS AND SPECIFICALLY NEGATING A 9 REQUIREMENT OF A CULPABLE MENTAL STATE; PROVIDING AND 10 ESTABLISHING AN EFFECTIVE DATE; AND PROVIDING FOR 11 PUBLICATION 12 13 WHEREAS the City of Portland operates a water and wastewater utility system to 14 provide essential services to the residents of Portland and certain areas of our extraterritorial 15 jurisdiction; and, 16 17 WHEREAS the debt generated by capital projects, along with the maintenance and 18 operations, must be supported sufficiently by utility rates; and 19 20 WHEREAS the costs of increased investment in capital projects must be recovered 21 through appropriate utility rate increases to ensure financial health and the integrity of the 22 system; and 23 24 WHEREAS the San Patricio Municipal Water District has increased rates for water sold to 25 the City of Portland; and 26 27 WHEREAS the City Council previously enacted Ordinance No. 896 which provides that all 28 increases and decreases in the cost of water purchased from San Patricio Municipal Water 29 District shall be passed through to the customer of the City of Portland’s water system; and 30 31 WHEREAS both the increase from San Patricio Municipal Water District, and the cost of 32 increased investments in capital projects should be recovered through appropriate utility rate 33 increases to insure financial health and the integrity of the utility system, 34 35 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PORTLAND, 36 TEXAS: 37 38 SECTION 1: That Chapter 23, Article II, Section 23-41(a)(4) of the Code of Ordinances of the City 39 of Portland is hereby amended to read as follows: 40 41 42 43 44 45 (4) Table 1. Water and Wastewater Minimum Base Charges 46 Meter Size WATER WASTEWATER Residential .0625 inch to 2.0 inch $16.02 $16.34 $32.96 $35.22

Commercial .0625 inch to .75 inch $18.82 $19.20 $39.93 $42.67 1.0 inch 24.32 24.81 55.10 56.74 1.5 inch 38.05 38.81 85.98 91.87 2.0 inch 54.55 55.64 125.44 134.03 3.0 inch 93.05 94.91 217.52 232.42 4.0 inch 148.05 151.01 349.10 373.01 6.0 inch 285.54 291.25 677.98 724.42 47 48 Raw Water accounts, any meter size, will have a minimum monthly charge of $147.55 $150.50. 49 50 SECTION 2: That Chapter 23, Article II, Division 2, Section 23-41(b) is hereby amended to read 51 as follows: 52 53 (b) New “master meter” systems (where many entities or units are served through one 54 meter) shall only be allowed with prior written approval of the city manager and finance 55 director. All “master meter” systems for apartments, multi-family units and commercial 56 entities shall be charged a monthly minimum rate of twenty eight dollars and eighty 57 cents ($28.80) twenty nine dollars and thirty-eight cents ($29.38) for water (plus usage as 58 outlined in Table 3). Apartment complexes (5 units and up) and commercial accounts on 59 master meters will be charged a per-unit charge of twenty-two dollars and seventy-two 60 cents ($22.72) thirty-five dollars and fifty-six cents $35.56) for wastewater (plus usage as 61 outlined in Section 23-42). Multi-family units of 2 to 4 units will be charged thirty three 62 dollars and sixty-three($33.63) thirty-five dollars and sixty-six cents ($33.63) per unit for 63 wastewater (plus usage as outlined in Section 23-42). There will not be any amount of 64 usage included in the minimum monthly bill. The per-unit charges will not vary based on 65 occupancy of the unit. Minimum solid waste service for master metered units shall be 66 established by the city, based on a projected volume of waste. 67 68 SECTION 3: That Chapter 23, Article II, Division 2, Section 23-42(a) is hereby amended to read as 69 follows: 70 71 (a) Water. Water usage (per metered connection) for each one thousand (1,000) 72 gallons or part thereof shall be billed as stated in Table 3. 73 74 75 76 77 78 79 Table 3. Water Usage Charges per Thousand Gallons 80 Potable Water Raw Water 0 to 13,000 $3.51 $3.58 $3.73 $3.81 13,001 to 25,000 3.57 3.64 3.73 3.81 25,001 to 40,000 3.78 3.86 3.73 3.81 40,001 and up 4.06 4.14 3.73 3.81 81 82 83 (b) Wastewater. All residential customers shall be charged a wastewater discharge 84 usage fee of one dollar and seventeen cents ($1.17) one dollar and twenty-five 85 cents ($1.25) per one thousand (1,000) gallons of average monthly consumption. 86 The average monthly consumption is defined as either the system-wide single- 87 family residential average or the specific single-family residential location average 88 for the previous months of December, January and February. Commercial 89 customers shall be charged a wastewater discharge usage fee of one dollar and 90 seventeen cents ($1.17) one dollar and twenty-five cents ($1.25) per one thousand 91 (1,000) gallons of actual usage each month. 92 93 SECTION 4. REPEALER: All previously adopted rules, regulations, policies and ordinances in 94 conflict with this Ordinance are hereby repealed. 95 96 SECTION 5. SEVERABILITY 97 If any provision, section, clause or phrase of this Ordinance, or the application of same to any 98 person or set of circumstances is, for any reason held to be unconstitutional, void or invalid, the 99 validity of the remaining portions of this Ordinance shall not be affected thereby, it being the 100 intent of the City Council in adopting this Ordinance that no portion hereof, or provisions or 101 regulations contained herein, shall become inoperative or fail by reason of any 102 unconstitutionality of any other portion hereof, and all provisions of this Ordinance are 103 declared severable for that purpose. 104 105 SECTION 6. 106 Any person who violates this Ordinance shall be guilty of a misdemeanor and, upon conviction 107 thereof, shall be subject to a fine not exceeding five hundred dollars ($500.00). Each and every 108 day that a violation of this Ordinance occurs shall constitute a separate offense. The culpable 109 mental state required by Chapter 6.02, Texas Penal Code, is specifically negated and dispensed 110 with and a violation is a strict liability offense. 111 112 SECTION 7. PUBLICATION AND EFFECTIVE DATE 113 114 This Ordinance shall be published after second reading hereof by publishing the caption thereof 115 in the official newspaper with a statement the public may view the Ordinance in the Office of 116 the City Secretary. This Ordinance shall be in full force and effect after passage and 117 publication. 118 119 PASSED and APPROVED this the 2nd day of January, 2018. 120 121 CITY OF PORTLAND 122 123 124 ______125 David Krebs 126 Mayor 127 128 ATTEST: 129 130 131 ______132 Annette Hall 133 City Secretary Table 1 2018 Projected Residential Water Rates

Current Jan 2018 (1) Change in $ % Change Minimum Charge 3/4" or less $16.02 $16.34 $0.32 2.0% 1" $16.02 $16.34 $0.32 2.0% 1.5" $16.02 $16.34 $0.32 2.0% 2" $16.02 $16.34 $0.32 2.0%

Volumetric Rate (per 1,000 gallons) (2) 0 - 13,000 gal $3.51 $3.58 $0.07 2.0% 13,001 - 25,000 gal $3.57 $3.64 $0.07 2.0% 25,001 - 40,000 gal $3.78 $3.86 $0.08 2.1% 40,001 gal $4.06 $4.14 $0.08 2.0% Raw Water $3.73 $3.81 $0.08 2.14%

Table 2 2018 Projected Commercial Water Rates

Current Jan 2018 (1) Change in $ % Change Minimum Charge 3/4" or less $18.82 $19.20 $0.38 2.0% 1" $24.32 $24.81 $0.49 2.0% 1.5" $38.05 $38.81 $0.76 2.0% 2" $54.55 $55.64 $1.09 2.0% 3" $93.05 $94.91 $1.86 2.0% 4" $148.05 $151.01 $2.96 2.0% 6" $285.54 $291.25 $5.71 2.0% Master Meter $28.80 $29.38 $0.58 2.0%

Volumetric Rate (per 1,000 gallons) (2) 0 - 13,000 gal $3.51 $3.58 $0.07 2.0% 13,001 - 25,000 gal $3.57 $3.64 $0.07 2.0% 25,001 - 40,000 gal $3.78 $3.86 $0.08 2.1% 40,001 gal $4.06 $4.14 $0.08 2.0%

(1) Implements a 2% increase in demand charge. (2) Implements a 2% increase in the volumetric rate, which includes $.04 p1000g increase from San Patricio Municipal Water District.

12/12/2017 Utility Rate Increase Analysis_Dec 2017.xlsx 2018_Water Table 3 2018 Projected Residential and Multi-family Sewer Rates

Current Jan 2018 (1) Change in $ % Change Minimum Charge Residential $32.96 $35.22 $2.26 6.86% Multi-Family $33.37 $35.66 $2.29 6.86%

Volumetric Rate (per 1,000 gallons) (2) Residential $1.17 $1.25 $0.08 6.84% Multi-Family $1.17 $1.25 $0.08 6.84%

Table 4 2018 Projected Commercial Sewer Rates

Current Jan 2018 (1) Change in $ % Change Minimum Charge 3/4" or less $39.93 $42.67 $2.74 6.86% 1" $53.10 $56.74 $3.64 6.85% 1.5" $85.98 $91.87 $5.89 6.85% 2" $125.44 $134.03 $8.59 6.85% 3" $217.52 $232.42 $14.90 6.85% 4" $349.10 $373.01 $23.91 6.85% 6" $677.98 $724.42 $46.44 6.85% Master Meter - Commerical,RV Park Outside $22.72 $24.28 $1.56 6.87% Master Meter - Multi-family Inside $33.37 $35.66 $2.29 6.86%

Volumetric Rate (per 1,000 gallons) (2) $1.17 $1.25 $0.08 6.84%

(1) Implements a 6.86% increase in the demand charge. (2) Implements a 6.84% increase in the volumetric rate.

12/12/2017 Utility Rate Increase Analysis_Dec 2017.xlsx 2018_Sewer Table 5 Summary of Projected Water and Wastewater Rate Changes

Meter Size WATER WASTEWATER Residential .0625 inch to 2.0 inch $16.02 $16.34 $32.96 $35.22

Waste Water Discharge All Volumes $1.17 $1.25

12/12/2017 Utility Rate Increase Analysis_Dec 2017.xlsx 2018_Water RECEIVED

NOV 0 6 20 17

CITY OF PORTLAND Blllle11 Tennm, PreS1den1 A. larrv Kalich, a1rec11r Tr111 Mlrcovlch, Vice Presid1n1 Dann11 c. CIX, DlrtCIDr Brian Wllllams. Manager/DISlrlcl Engineer Ed Ralnwa11r. Dlrac11r Rebecca Klaevemann, Secr11arvnreasurer Alan Miiier, Dlrec11r Dail Kellar, Directer Tam Bridges, Dlrec11r

November 1, 2017

Randy Wright, City Manager City of Portland 1900 Billy G. Webb Drive Portland, TX 78374

Dear Randy:

I am enclosing a copy of the summary of the District's proposed FY 2018 budget. Discussion of the budget will be an agenda item for the Board Meeting scheduled for November 14, 2017 and adoption on December 12, 2017.

The proposed 2018 rate for Municipal customers will be $3.15 per thousand gallons (the current rate is $3.11 ). This rate will take effect on January 1, 2018 on the bill that is mailed at the end of January and due in February.

As you know the District lost a major industrial customer year before last. Sherwin Alumina accounted for almost twenty percent of our sales and this year we all experienced the devastation of Hurricane Harvey. In addition to Sherwin's loss, there is additional loss of consumption in the northern and eastern portions of the service area. We were fortunately able to mitigate the increases caused by apportioning our fixed costs over so many fewer gallons with some new industrial customers and reductions in maintenance, capital, and a few cents decrease in raw water cost from the City of Corpus Christi.

Water storage in the Lake Corpus Christi/Choke Canyon reservoir system is at fifty-one percent combined capacity. We appreciate your water conservation efforts in the past year and encourage you to continue those efforts.

Please don't hesitate to call me if you have any questions.

Sincerely, ~C-C-~ Rebecca K. Klaevemann

Enclosure

Phone 361-643-6521 Fax 361-643-9093 Page 1 of 1 l 1~J ~\f.1fp <"'!fod!Iiiieilfd@~H;Tf'QJ1

REVENUE SUMMARY 00 NON - DEPARTMENTAL 669, 969 . 09 471 , 801.16 63 , 800 . 00 320, 315 . 12 113, 300 . 00 21 ADMINISTRATION 0 . 00 0 . 00 0 . 00 0 . 00 0 . 00 24 PLANT B 3 , 467,699 . 95 3 , 398 , 849 . 61 3 , 329, 980 . 00 2 , 500 , 807 . 80 3,350, 449 . 00 25 PLANT C 2 , 351,409 . 70 2 , 820 , 485 .98 4 , 842 , 402 . 00 2 , 972 , 843 . 03 4 , 444 , 807 . 00 27 TREATED 11, 343, 608 . 38 ll, 501 , 275 . 72 9 , 905 , 387 . 00 8 , 325, 873 . 33 9 , 589, 314 . 00 28 UNTREATED 2 , 676, 392 . 7 4 2 , 157 , 770 . 23 1 , 176, 510 . 00 221,685 . 60 563,908 . 00 . 30 GROUNDWATER 0 . 00 0 . 00 0 . 00 0 . 00 0 . 00 40 DEBT SERVICE 2 , 442 . 49 7 , 015 . 97 0 . 00 3 , 103 . 98 0 . 00 50 PROJECT 2008 (WAS98) 6 , 270 , 740 . 01 9 , 442 , 237 . 42 0 . 00 1 , 692 , 524 . 07 0.00 51 97 BOND FUND 0 . 00 0 . 00 0 . 00 0 . 00 0 . 00

*** TOTAL REVENUES *** 26,782,262.36 29 , 799, 436 . 09 19, 318, 079 . 00 16, 037 , 152 . 93 18,061, 778 . 00 ======EXPENDITURE SUMMARY 00 NON - DEPARTMENTAL 388 , 864 . 71 2 , 535 , 300 . 03 3 , 645 , 726 . 80 156, 917 . 38 3 , 417 , 334 . 40 20 BOARD OF DIRECTORS 54 , 254 . 34 26,848 . 99 42 , 400 . 00 18 , 553 . 93 41 ,400 . 00 21 ADMINISTRATION 434 , 361.75 447 ,527 . 57 485 , 500 . 00 371, 238 . 73 508 , 585 . 00 22 LAB 42 , 065 . 58 48 , 455 . 95 63,600 . 00 34 , 802 . 18 66,000 . 00 23 PLANT A 311, 233 . 39 336, 916 . 03 386, 380 . 00 342 I 481.10 345,900 . 00 24 PLANT B 431 , 505 . 65 448 , 061. 96 868 , 286 . 00 307 , 165 . 38 1 , 070, 284 . 00 25 PLANT C 1 , 582 , 639 . 92 1 , 441 , 811 . 48' 1 , 702 , 645 . 00 1 , 073, 709 . 25 1 , 401 , 012 . 00 26 SHO P 54 , 665 . 97 77 , 761.65 64 , 000 . 00 43,910 . 11 55 , 000 . 00 27 TREATED 1,152,771 . 79 1 , 064 , 818 . 77 1 , 295 , 153 . 65 840 , 551.17 1 ,285, 564.00 28 UNTREATED 13, 548 , 752 . 45 10, 847 , 572 . 18 11, 07 4, 613 . 00 7 , 782 , 098 . 77 9 , 918 , 140 . 00 40 DEBT SERVICE 1,815, 588 . 04 1,350 , 2 17 . 21 0 . 00 1 ,475 , 692 . 79 0 . 00 50 PROJECT 2008 (WAS98) 0 . 00 0 . 00 0 . 00 2 , 073 , 058 . 62 0 . 00 51 97 BOND FUND 0 . 00 0 . 00- 0 . 00 0 . 00 0 . 00

*** TOTAL EXPENDITURES *** 19,816, 703 . 59 18, 625 f 291. 82 19,628,304 . 45 14 , 520,179 . 41 18 , 109, 219 . 40 ======

**REVENUES OVER(UNDER) EXPENDITURES* * 6, 965 , 558 . 77 11, 174 , 144 . 2 7 310, 225. 45) 1 , 516,973 . 52 47 ,441.40)