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State Chair August, 2016 As Per Our Bylaws Article II

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State Chair August, 2016 As Per Our Bylaws Article II State Chair August, 2016 As per our Bylaws Article II, Section 1, the duties of the Chair are as follows: The State Chair shall be the chief executive officer of the Party, holding the powers of administration pertaining to the ordinary business affairs of the Party and such other powers as may be delegated by the Board of Directors. The State Chair may appoint such Party functionaries as a recording and corresponding secretary, an office manager, and an events chair. The State Chair shall compile, maintain and make available to the Board of Directors a publication listing all “Standing rules” and “Special rules” adopted by the Board of Directors. The State Chair shall specify the date and time of the next Convention at least 45 days before it is convened. The State Chair, or his or her designee, shall be the person who shall communicate on behalf of the Party. The State Chair shall file any amendments to the Party’s Constitution or Bylaws with the Secretary of State within fifteen days after such amendments are adopted. Gary Johnson Victory Fund I propose we continue the $5,000 donations at no charge to the fund. Any funds above $5,000 require a FEC filing and those I propose we ask for ½ of the amount over $5,000. The max is $10,000 with the FEC filing, so our max amount would be $2,500 per donation. Purchase Email Addresses Steven Forrester has a contact that can take the approx. 30,000 contacts exported from Nation Builder and link an email address to them. The company advertises a 20­30% hit rate (not accuracy rate). The cost is $0.15/hit. At their estimates, the cost will be $1350 at a 30% hit rate. The LPCO will own the email address list returned and these will be imported into the database. Boulder County Monthly Meeting I attended the Boulder Country Affiliate meeting. They have a good group there and they were interested in spreading the LP message to more avenues than via Facebook. I answered their questions in regards to the State Party. Bylaws Committee Meeting I attended and gave my input. I’ll let the Bylaws Committee Chair provide the meeting information in their report. Krista Kafer ­ KNUS 710 Outreach Report July, 2016 Krista had a lot of information and was interested in having the LPCO do some interviews in regards to the Ballot Initiatives. Respectfully Submitted, Jay R North VICE CHAIR REPORT- August 8,2016 Setup Douglas County Fair outreach event. Met with and collected 500.00 from donor for the purchase of GJ signs. Attended Pathway of Self Governance class. Attended and Chaired Douglas County Development Group meeting. Made membership and information request calls. Attended Constitution and Bylaws committee's first meeting. Maintained the Douglas County Development Group Facebook page. In Liberty, Wayne Harlos 11757 W Ken Caryl Ave, F124, Littleton, Colorado 80127-3719, Tel. (303) 837-9393 LPCO Board meeting 8 Aug 2016 Treasurer’s Report John C Hjersman, Treasurer As of 3 Aug 2016: PayPal balance was $3,106.12. BBVA Compass accessible balance was $7,065.67, plus $485.00 earmarked for NationBuilder and thus inaccessible. In order to participate in the Gary Johnson Victory Fund, LPCO must be a Federal Elections Commission filer. FEC Form 1, Statement of Organization, was mailed to the FEC on 2 Aug 2016. If the Board approves LPCO participation in the Gary Johnson Victory Fund, I will update the Statement of Organization to reflect this association. FEC requires a discrete bank account for federal election activities. Pending Board approval to participate in the Gary Johnson Victory Fund, I will open one at a local branch of BBVA Compasss Bank here in Colorado Springs. The donate button in NationBuilder was supposed to have been set up to require occupation and employer when the donation amount reaches $100, for required reporting to CO SoS. That information is being kept in NationBuilder but is not fed to PayPal as desired. It was learned during investigation that refunded contributions forfeit the .30 transaction fee. The contributor receives a full refund but LPCO pays the fixed portion of the transaction fee. PayPal does refund the portion of the fee that is based on transaction amount. I request that any Board member who receives cash or check from a donor please email me with the date received, amount, and name & address of the donor. If the check is $100 or more, then I also need the donor’s occupation and employer. Please refer to the postscript in Treasurer’s Report July 2016 for a list of TRACER-accepted occupation names. Filed the TRACER report for period ending 7/27/16 on 7/28/16. Next reporting period ends 8/31/16. That report filing is due six days later, 9/6/16. NationBuilder shares that have been paid by affiliates and development groups have been moved from PayPal to BBVA Compass Bank (sub accounts in QuickBooks). Manned outreach booth at the Tanner Gun Show on 7/16/2016. Pg 1 Treasurer’s Report July 2016 Attended LP Boulder meeting on 7/21/16. Heard, via Skype, Sheilah Weinberg discuss truth in accounting. Her agency’s accounting shows just how incredibly under-reported the national financial oblilgations are (ultra massive debt). Attended a Bastiat Society of Colorado Springs presentation on 7/22/16. The subject was “Free Market Environmentalism.” The Bastiat Society’s presentations are always interesting. Pursuing an interest in doing bulk mailings at non profit rates, was advised by Outreach Director, Marie Cochron, that political parties may be authorized without regard to their nonprofit status. Armed with this information, I got a list of requirements for submitting an application, as follows: PS Form 3624 Copy of the By-Laws Copy of the Articles of Incorporation Financial Document (Can be an Annual Report or a P&L Statement) Copies of 2 separate board meetings Any other supporting documents such as fund raiser letters, newsletters or promotional materials. Mike Spalding says that the annual fee is $180. Pending approval of the Board, I will apply for non profit rates. Respectfully submitted, John C Hjersman I Pg 2 Treasurer’s Report July 2016 Addendum Mailed Form 8822-B, business change of address, to IRS in Ogden, UT 8/5/16 to establish current Treasurer as “Responsible Party” in the eyes of the IRS. Without this status, the IRS will divulge nothing about LPCO account, such as the address they have on file, who the responsible party is, whether or not we’ve registered as a 527, what our non profit status is, if we’re about to be audited, etc. Reimbursed Caryn Harlos $119.88 via check for Hootsuite subscription. Becoming a participant in the Gary Johnson Victory Fund necessitates becoming an FEC filer. FEC requires us to have a separate checking account for all Federal Election Activity that is reported to the FEC on a quarterly or monthly basis. As with our current checking account, Mike Spalding, Jay North, and John Hjersman are to be signers for this new checking account. When registered to file with the FEC, upon electing or appointing a new treasurer, we have 10 days to file a new FEC Form 1 designating the new treasurer. With the IRS, when the organization’s Responsible Party (usually Treasurer or Chair) is changed, we have 60 days to file Form 8822-B designating the new Responsible Party. Pg 3 9:39 PM Libertarian Party of Colorado 08/03/16 Statement of Financial Income and Expense Accrual Basis January 1 through August 3, 2016 Unclassified TOTAL Ordinary Income/Expense Income Casino Night Registrations 315.00 315.00 Convention Donations 1,345.00 1,345.00 Convention Registration 5,444.77 5,444.77 Donations In-Kind Contributions 0.00 0.00 Donations - Other 12,509.50 12,509.50 Total Donations 12,509.50 12,509.50 Fundraiser Event 122.25 122.25 Total Income 19,736.52 19,736.52 Gross Profit 19,736.52 19,736.52 Expense Advertising/Promotional 4,676.24 4,676.24 Bank Charge 136.35 136.35 Computer Hardware 68.42 68.42 Services 122.87 122.87 Software 2,869.21 2,869.21 Total Computer 3,060.50 3,060.50 Credit Card Fees 651.50 651.50 Fundraising Expense 40.00 40.00 Legal-Prof Fees 360.00 360.00 Licenses and Permits 50.00 50.00 Mail boxes 192.00 192.00 Other Expense 102.00 102.00 Printing and Reproduction 228.44 228.44 State Convention Expense 9,242.40 9,242.40 Telephone 87.88 87.88 Travel, Bus 425.65 425.65 Total Expense 19,252.96 19,252.96 Net Ordinary Income 483.56 483.56 Net Income 483.56 483.56 Page 1 FUNDRAISING DIRECTOR REPORT, AUGUST 3, 2016 THIS POSITION IS VACANT. Campaigns Director Report, August 2016 DUTIES AND POWERS BY Art II Sec 4 ELECTIONS Typically, an email is sent out to all candidates asking for updates on their campaign. This did not happen in time for this report. Any updates below are from my own knowledge and a lack of an update does not necessarily mean that the campaign did not have one. Candidates: o State Representative Candidates . District 16 – John Hjersman . District 17 – Susan Quilleash . District 18 – Norman Dawson . District 20 – Judith Darcy . District 21 – Michael Seebeck . District 33 – Kim Tavendale . District 50 – Roy Dakroub . District 51 – Matthew Hess . District 54 – Gilbert Fuller . District 56 – Kevin Gulbranson . District 60 – Glen Ingalls . District 63 – Joe Johnson o State Senator Candidates .
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