Surrey Public Library Board Regular Meeting November 28, 2019 at 5:30p.m. Surrey Libraries – Strawberry Hill Branch 7399 – 122 Street Surrey, B.C. AGENDA

1. CALL TO ORDER

2. ADOPTION OF THE AGENDA That the Library Board adopts the agenda for its regular meeting scheduled for November 28, 2019.

3. CONSENT AGENDA Note: Trustees may adopt in one motion all items appearing in the Consent agenda or, prior to the vote, request an item be removed from the Consent agenda for discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item.

Documents & Reports: a) Minutes of October 24, 2019 Regular Meeting of the Surrey Public Library Board b) Financial Statement for the period ending October 31, 2019

Correspondence: a) Thank you letter to MLA Rachna Singh b) Access to E-Books Statement signed by Mayor McCallum c) Congratulations to Federal MPs

4. UNFINISHED BUSINESS None

5. NEW BUSINESS a) 2020 Board Meeting Dates b) Terms of Reference for Ad-Hoc Nominations Committee

6. INFORMATION ITEMS a) 2019 Strategic Initiatives Update b) Notice of Election

Our Mission: We connect people, spark curiosity, and inspire learning. Upcoming Events:

a) Until Jan 4, 2020 │ Tree of Giving fundraising campaign │ All branches b) January 25, 2020 │ 11 am Surrey Kids Read │Guildford Town Centre, Centre Court c) January 6, 2020 5:30 – 7:30 pm and January 7, 2020 10 am – noon │ Library Champions Potluck celebrations │ City Centre Branch – Room 405 d) MLA Holiday Open Houses: a. MLA (Guildford) Dec 5, 6 – 8 pm │#201 - 15135 - 101 Avenue b. MLA Jagrup Brar (Fleetwood) Dec 4, 5 – 8 pm │ # 301A - 15930 Fraser Hwy c. MLA Rachna Singh (Green Timbers) Dec 12, 5 – 7 pm│ #100 - 9030 King George Blvd d. MLA (Newton) Dec 13, 5 – 7 pm │ #105 - 7327 - 137 Street e. MLA (Panorama) Dec 6, 4 – 6 pm │ #204 - 14360 - 64 Avenue f. MLAs Marvin Hunt//Tracey Redies (Cloverdale, South Surrey, White Rock) Dec 10, 4 – 7 pm │ #206 - 15820 - 24 Avenue g. MLA (Whalley) Dec 17, 4 – 7 pm │10574 King George Blvd e) MP Holiday Open Houses: a. MP Ken Hardie (Fleetwood-Port Kells) Dec 19, 4 – 7 pm │ (Location TBD)

7. AROUND THE TABLE Trustees to share information on events they attended on behalf of the Library.

8. MOTION TO MOVE IN CAMERA The Board proposes a motion to move in camera, pursuant to Section 90 of the Community Charter, specifically to review the Board self-evaluation survey results and discuss the Chief Librarian Review Process and Timelines.

9. ADJOURNMENT

Time allotted 30 minutes