TOWN OF IRRICANA AGENDA REGULAR MEETING OF COUNCIL Date: June 2l,202l Time: 7:00 P.M.

A. CALL TO ORDBR

B. ATTENDANCE

C. AGENDA

D. PRESENTATIONS

E MINUTES 1, Minutes from June 7,2021Council meeting

F. CORRESPONDENCE FROM PREVIOUS MEETING

G. COMMITTEE REPORTS l. CAO Report H. OLD BUSINESS 1. I NBW BUSINESS l. RFD - Library Lease Agreement 2. RFD - Garbage Tag-A-Bag Program 3. RF-D - MSI Capital Expenditures 4. RFD - Credit Card'fransactions

J COMMUNICATION / INFORMATION 1. Cheque t.isting

K. FOLLOW-UPIACTION & STATUS 1.

L. PUtsLIC INPUT l. Please fill in the question sheets with all infbrmation fields completed. Your questions will be answered by the appropriate person. M CLOSED SESSION l. Labour

N. ADJOURN. TOWN OF IRRICANA Minutes of the Regular Meeting of Council held June 7r2021 Virtual Council Meeting (due to COVID restrictions) MGA: Section 199

ATTENDANCE As per Section 199(1) of the Municipal Govemment Act, a Council meeting may be conducted by means of electronic communication. Notice of the electronic version was provided to the public including the way in which it was to be conducted.

As per Section 199(2) of the Municipal Government Act, Councillors participating in a meeting held by means of a communication facility are deemed to be present at the meeting.

Mayor: Frank Friesen Deputy Mayor: Kim Schmaltz Councillors: Debbie Day, Jim Bryson, Tracy Shields CAO: Barrie Hutchinson

CALL TO ORDER The meeting was called to order by Mayor Friesen at 7:00 pm.

AGENDA (i) Adopt Agenda 118:21 Moved by Councillor Day to adopt the Agenda as presented CARRIED

PRESENTATIONS (i) Ag Society - Margaret Hagel Moved to Closed Session

MINUTES (i) Minutes from May 17,2021Regular Council meeting ll9:21Moved by Councillor Bryson to accept the Minutes of the Regular Meeting of Council for May 17,2021, as presented. CARRIED

(ii) Minutes from May 19,2021Special Council Meeting 120:2l Moved by Councillor Shields to accept the Minutes of the Special Meeting of Council for May 19,2021, as presented. CARRIED

(iii) Minutes from May 27,2021 Special Council Meeting l2l:21Moved by Deputy Mayor Schmaltz to accept the Minutes of the Special Meeting of Council for May 27,2021, as presented CARRIED Minutes of June7,2O2l

CORRESPONDENCE FROM PREVIOUS MEETING

COMMITTEE REPORTS (i) CAO Report 122:21Moved by Councillor Bryson to accept the CAO Report as presented CARRIED

OLD BUSINESS

NEW BUSINESS (i) RFD - Utility Rebate for ebilling 123:21Moved by Deputy Mayor Schmaltz to approve a utility rebate incentive of $5.00 per billing cycle for utility account holders enrolled and receiving utility bills electronically. Should a paper copy be requested, the $5.00 would then apply. CARRIED

C OMMUNICATION/INFORMATION (i) Cheque Listing. Cheque listing for the period May 16, 2021 to June 2,2021 totaling $37 ,498.23

I24:2I Moved by Councillor Bryson to accept the cheque listing for the period May 16,2027 to June 2,202I as presented. CARRIED

(ii) Safety on Meadowlark walking path Councillor Shields spoke to Council

(iii) Covidrestrictionnotifications Councillor Shields spoke to Council

125:21Moved by Councillor Shields to accept Communication llnformation Items J- 2to J- 3 as presented. CARRIED

FOLLOW.UP/ACTION & STATUS (i) Motion Tracking 126:2l Moved by Councillor Day to accept Follow-up/Action & Status Item K-l as presented. CARRIED

PUBLIC NPUT (i) Due to the online format of the Council meeting, Residents were asked for written questions to be submitted to Town Administration electronically prior to the Council meeting. As per Motion 32:21 Questionsfrom public to be submitted to Administration by Monday noon of the Council meeting day. Minutes of June7,2O2I Questions were presented to Council.

CLOSED SESSION (i) Closed to Public 127:21Moved by Mayor Friesen for Council to move to Closed Session at7:47 pm to discuss an item of which disclosure may be harmful to the personal privacy of an employee, as per Section l7(2) of the FOIP Act.

(ii) Open to Public 128:21Moved by Mayor Friesen to reconvene to the public portion of the meeting at 8:38 pm.

ADJOURN (i) Adjoumment 129:21Moved by Mayor Friesen to adjourn the meeting at 8:38 pm

Mayor Frank Friesen

Barrie Hutchinson Chief Administrative Offi cer bL*.teo, TOtrIN OF trR'fr;li ffiwt Chief Administrative Officer Report Review of June 8, 2021 to June 21, 2021

Public Works Beautification around Town includes the planting of beautiful coloured flowers in the many planters, and hanging pots along Main Street. With the hot weather, watering has been continual to keep these plants looking their best.

There have been several repairs undertaken by Public Works stafl which includes repairs to the gate at the Water Plant, grass seeding and watering of several dig sites, along with other minor repairs throughout town. New Signage has been installed by the water plant for 'No Off Road Vehicles'.

Water/Sewer: Public Works will begin the May / June water reads during the last week of June.

A broken sewer line and water line was repaired on 4th street, which stemmed from a resident advising the Town of issues within their property.

On June 28th, the Town's sewer system will be flushed. Regular lagoon maintenance continues

Roadways/Sidewalks: A sinkhole was reported to the Town at 2nd Avenue and 2nd Street and has since been repaired. Another sinkhole on 6th Street has been discovered and is in the process of being repaired.

Parks & Recreation: The Splash Park is open, after the maintenance and flushing was completed

Public Works has also been assisting the Volunteers of the Public Gardens along the 2nd Street access road and the park at Madison and Pioneer with daily watering of the new plantings. This includes weekends.

Regular mowing and weed whacking has been ongoing at the many parks and green spaces in Town

Maintenance and clean up has been done on the portable toilets in Town, of which, some were knocked over, creating an extra mess for Public Works to clean and sanitize.

Repairs have also been completed on the Ball Diamond storage room door

Communitv Facilities The recreational gym equipment in the Rec Centre is being moved back into the storage trailer

FINANCE

2020 Audit The Town's Auditors continue to work with the Town in completing the 2020 Audit. They have expressed their gratitude in the assistance they have been receiving from current administration and staff. MOST Grant Funding - Sfzg,f3f .OO MOST, or Municipol Operoting Support Transfer grant funding was provided through the Government of and the Government of to'provide funding to support municipalities, which hove experienced significont operating impocts due to the COVID-19 pondemic.'

The Town of lrricana received 51-28,131, with the understanding that this funding must be spent on eligible expenses incu rred between April 1, 2O20 to Ma rch 3'J.,202'J.. MOST funding may on ly be used for eligible operating expenses or operating losses or deficits incurred, with anv funds not used for elieible expenses incurred before March 31.,2021., must be returned to the Government of Alberta

This was a one-time Grant, with very little documentation recorded and/or located. The current Administration is diligently researching for any initial documentation and eligible expenses and losses, along with consulting with the Government to fulfill the requirements of this grant program.

Utilities: Outstanding Balance = 523,653 (allArrears) The previous large Arrears overall Balance was reduced in May, due to the transfer of long term Arrears, to Taxes, prior to the Tax Billings being produced. With legislation under the Tax Recovery program, collection of some long standing arrears is short term.

Taxes: Outstanding Balance = $1,158,523 Due date for the 2O2I property taxes is June 30th. Financial lnstitutions that cover property taxes usually pay on or near the due date of June 3Oth, therefore, the Town will see a substantial influx of payments by the end of June.

CURRENT ACCOUNTS Account Name Number Currency Available Balance Business Account CAD 566,227.60 (less payments tbd) SAVINGS ACCOUNTS TOTAL T BillSavings Account (MSl) CAD 1,48,2r5.83

T Bill Savings Account (Land sale) CAD 71,368.65

T Bill Savings Account (BMTG) CAD 69,746.63

New lnvestment Account CAD 1,43,439.00

Barrie Hutchinson CAO lrricana Municipal Operating Support Transfer (MOST)

Program Guidelines

Classification: Public Guidelines

These guidelines are intended to assist local governments participating in the Municipal Operating Support Transfer (MOST) in complying with the program terms and conditions. Local governments include municipal auihorities, Metis Settlements, and the Townsite of Redwood Meadows (referred to as 'municipalities'in these guidelines).

1 Program Objectives

Through the MOST, ihe Government of Albeda (GOA) and the Government of Canada are providing funding to support municipalities, which have experienced significant operating impacts due to the COVID-19 pandemic. Funding will be used for incremental operating costs incurred due to COVID-19 response and restart, as well as other operating losses or deficits incurred as a result of COVID-l9 impacts on revenues and operations. This funding is provided through two separate allocations: general operating, and public transit support. Funding provided under both components will be administered together.

2, Key Dates and Contacts

ACTIVITY TIMELINE QUESTIONS? CONTACT

Executed Memorandum Submit by October 30,2020 of Agreement Call a Grant Advisor at Payment Once memorandum of agreement has 780-422-7125 been signed (toll-free 310-0000), or email Deadline to spend funds March 31,2021 MA. MunicipalStim ulus@ gov.ab.ca

Statement of Funding and Due July 2,2A21 Expenditures (SFE)

3. Memorandum of Agreement The Memorandum of Agreement (MOA) will be e-mailed to municipalities, and will cover both the general operating and public transit allocations. The MOA must be signed by the Chief Elected Official and Chief Administrative Officer or duly authorized signing officer. Municipalities should

2 Municipal Operatingl Support Transfer I Proqranr Gr-riclelines Classification ; Public complete the MOA, including witnesses for each signatory, and scan and submit them via email to MA. [email protected].

A duly executed MOA is sufficient to trigger payment. There is no application form for MOST. Questions related to the submission of the MOA or reporting documents can be directed to a Grant Advisor by calling 78A-422-7125 (toll-free 310-0000)or [email protected].

4. Funding Formula and Allocations

Under the MOST funding formula, each municipality active as of May 1 , 2020 will receive an allocation. MOST funding is allocated to municipalities in three funding envelopes, each with its own allocation formula. Allocations are available online at the proqram website.

The Minister retains the authority to exclude lmprovement Districts that do not have an advisory council from the funding allocatlon formula.

MOST Transit $140 million . Available to municipalities with public transit systems, and is allocated based on ridership (2018 Canadian Urban Transit Association statistics).

MOST General Operating $436.488 million . $426.488 million is available io all municipalities, which receive $5,000 in base funding with the remainder allocated according to population.

. $10 million is available only to the towns of Jasper, Banff and Canmore, and is allocated based on estimated average daily visitors.

Municipal Sustainability $30 million . Previously allocated as part of Budget lnitiative (MSl) Operating. 2020.

*MSl Operating funding is considered part of the MOST only for the purpose of matching federal funds. MSI Operating funding continues to be governed by the MSI Operatinq Proqram Guidelines.

Municipal Operating Support Transfer I Program Guidelines 3 Classification: Public 5. Eligibility Requirements 5.1 ) Eligible Recipients For program purposes, an eligible recipient is referred to as a 'municipality' and includes any city, town, village, summer village, specialized municipality, municipal district, improvement district, special area, Metrs Settlement, and the Townsite of Redwood Meadows Administration Society.

For public transit funding, eligible recipients are those municipalities with public transit services that have ridership included in the 2018 Canadian Urban Transit Association statistics.

5.2) Eligible Expenses

Municipalities may use MOST funding for incremental operating costs incurred due to COVID-'19 response and restart, as well as other operating losses or deficits incurred as a result of COVID- 19 impacts on revenues and operations.

lncremenialoperating costs could include costs such as Personal Protective Equipment, communications, additional cleaning, supplemental staffing, and additional supports for vulnerable populations.

Operating losses or deficits could include losses or deficits due to decreases in revenues such as parking fees, recreation facility entrance fees, and building permit fees.

MOST funding may only be used for eligible operating expenses or operating losses or deficits incurred between April 1 ,2020 and March 31,2021. Any funds not used for eligible expenses incurred before March 31, 2021, must be returned to the Government of Alberta.

Municipalities that receive a MOST Transit allocation must use that portion of their allocation on eligible expenses associated with their public transit systems. 6. Payment Process MOST payments are based on allocated funding amounts. There will be one MOST payment for each municipality, covering both the general operating and public transit portions, as applicable, conditional on the execution of the MOST Memorandum of Agreement and receipt of this agreement by Municipal Affairs.

4 Municipal Operating Suppod Transfer I Progranr Guidelines Classification: Public 7. Financial Reporting Requirements 7.1) Statement of Funding and Expenditures (SFEs)

Each municipality that received funds is required to submit an SFE by July 2,2021that reports on the use of MOST funds. The SFE form will be distributed at a later date, and will capture basic information including the caiegory of expenditure to which the funding was applied. Expenditure categories will include:

. Personal Protective Equipment (General) . Supplemental Cleaning (General) . Supports for Vulnerable Populations (General) r Replacement of reduced revenues (General) r Personal Protective Equipment (Transit) . Supplemental Cleaning (Transit) r Replacement of reduced revenues (Transit)

Municipalities that receive funding under the MOST Transit envelope must report transit-related expenditures that are greater than or equal to the amount of funding received under the MOST Transit envelope.

7.2) Site Visits

Following program completion, Municipal Affairs program representatives may select and visit a number of municipalities to discuss the overall experience with the MOST program.

Municipal Operating SLrpport Transfer I Program Guidelines 5 Classification: Public Aar^,t",

MOST General Previously MOST General Operating - MOST Transit Allocated Msl Municipality Operating Total Funding Tourism Component Operating Component Component Funding

BBONS $324.877 $33, $358,509 $157, $437 NA $264,1 $148,452 $412,614

HIGH LEVEL $1 31 ,1 $540,385 PRAIRJE $1,427 ,891 $1.532.497 $1,005,641 $1,086,'l INNISFAIL $65,372 $864,951 $128,131 KILLAM $1 05, $43,874 $149,01 I LAMONT $1 $s6,402 $251 LEGAL $14r,1 $as, I zol MAGMTH $141,251' l\ilANNlNG $124, s+s,+ooi $174,1 $83,6761 MCLENNAN $o $oztrci $177 MILK RIVER $88,741 $58,133i MILLET 8201 $0 $71,S671 $75,5371 $1 IVIUNDARE $91,273 $o $ss,ossi $1 31 NANTON $225,846 $28,s1ei $254, $1 34,409 $52,1 55i I $2,941,713 $215,1001 $3, loros $934,963 $( $zs,seel $1,01 loruowev $109,195 S( sas,zosi loveu $1 08,487 $( $68,272i $1 76, IPEACE RIVER $697,814 $( sss,ooaj jpeNHoLo $365,786 $( $1 1 8,s51 | 1 IPICTURE BUfiE $188,279 $( $oz,sasi $373,785 $( $0 $36,942i $41 0, PONOKA $737,001 $( $zza,zgti

PROVOST $207,3'15 $( $0 $73,841 $281 ,1 RAINBOW LAKE $85,501 $t $56,832 $1 RAYMOND $434,439 $( $o $234,290 $668, REDCLIFF $572,050 $( $49,78S REDWATER $21 2,885 $( $29,01 4 $241 $264,932 $( $30,818 ROCKY IVIOUNTAIN HOUSE $676,853 $( $57,765 $734,61 SEDGEWCK s87,121 $( $38,775 $1 SEXSIVIITH $zto,zool $o $30,779 $301 $678,474; $( $57,443i $735.91 iSMOKY LAKE $r oz,ot+ $1 68, ! | $o $os,ssoi iSPIRIT RIVER $1 05,7531 $o $oo,sasl $172,702 jsr. eaul $608,8071 $o $1 89,952 i $798,759 iSTAVELY $59,781 $0 $31,1 12i

: STETTLER $ooz,oos; $o $sz,asoi $660,549 isroruy putr.t $1,81 1,6631 $o $130,452, $1,942,11 lsrcnruvone $1,374,832i $o $101,6201 $1,476,452 ISUNDRE $zar,$oi $o $az.r r al lswnru Hrlrs $r so, zssj $o $s3,1 091 $219,847 isylvnN taxE $1.505,253, $o $1 13,586 $1,61 lrneen $asa,+t t i I I $o $oq,ozs ITHoRSBY $107,7781 $0 $6A,227'

ITHREE HrLLS s:ro,z++l $o $107,767i $438,01 1 iTOFIELD $215,720r $o $27,673i ]TROCHU sttzlzzi $o $zo, r r ol lTURNER VALLEY $2U,122i $o $31,631 r $295, irwo Hrrrs $rsr,rrzl $o $o $r so,ozoj $307, iVALLEWEW $193,645i $o $0 $70,010i jveuxnnll $r zs,zge; $o $o $1 35,1 39 | iVEGREVILLE $sgz,ssol $0 $50,7841 $633, !VERI\4ILION $qzs,zzsl $0i $0! $+z,or I I $467 iVIKING $1 14,6631 $oi $oi $71,527: $186,190i $r sg, ei ivulcnrl r $ol $0i $zo,goei $270,081 i iWAINWRIGHT $639,894' $oi $0i $54,544i $694,438;

September 2020

Classification: Public Page 21 6 fuw"*tu*

2020 Municipal Operating Support Transfer (MOST) Allocations

MOST funding must be spent on eligible expenses incurred belween April 1, 2020 and March 31,2021. This does not apply to funding allocated under the operating component of the Municipal Sustainability lnitiative (MSl), which continues to be governed by the MSI Operating Program cuidelines.

MOST General Previously MOST General Operating - MOST Transit Allocated MSI ity Operating Total Funding Tourism Component Operating Component Component Funding Total

Cities i nrnoCrF $7,1 50,239i $0i $224,6541 $475,2581 $7,850,151 BEAUIVONT l $1,952,818i $0i $01 $1 36,560i $2,089,378 BROOKS $1,468,294 $0, $0' $95,451 $1,563,745 go, g+, j $r r zs+ i $0: $72,311 ,+os $oi $202,506,203

CAMROSE $1,902,7961 $0. $0 $136,320 $2,039,1 1 6 $z, t o+,sot $01 $0i $r s+, r zal $2,258,479 COLD LAKE $1,519,936 $0i $o $1 15,783, $1,635,719

EDI\4ONTON $ge,qst,st o l $0i $ss,zzz, r oal $0i $ 1 58,1 78,51 4 $2,733.120 $o' $70,957' $205,6201 $3,009,697

GRANDE PRAIRIE $z,ooo,zet i $0i $415,042i $459,761 l $7,875,584 LACOMBE $1,421JA7 $0: $0r $100,9M, $1,522,071 LEDUC ss,s+0, zez j $01 $es,seol $254,9751 $3,690,342 I $10,280,965i $0j $981,664; $635,1M, $1 1,897,81 3! $1,994,233i $0j $ol $ r +s,zagi $2,143,5221 ;urotctNr uet $6,410,644 $0, $538,820' M05,6tZ' $7,355,076: i RED DEER s1 0,232,360 l $0i $1 ,732,1 96i $683,943i $1 2,648,499i : $3,626,629, $o $87,752 $254,222' $3,968,6mj :ST. ALBERT $6,696,396 i $ol $762,380j $478,799i $z.ggz.szsl i IWE'TASKIWIN $t,zaa,qtzl $o' $88,839 $1,375,271i.: . Towns '0. .- ! $305,233r $0, $01 $33,656f $gs8,gsgj

BANFF $sos,ozqi $4,695,477i $414,747; $r oz,ozsi $6,115,927 | BARRHEAD $468,665: $oi $o: s148,709 $617,3741 BASHAW sog,o+s: $0i $0i $58,468; $1 47,51 3; BASSANO $127,118i $0' $o: $50,045r $177,163j

BEAVERLODGE $zs+,oosl $oi $01 $29,861 I $284,4641) I BENTLEY fi',14,157 $o' $0, $46,245j $160,402j BLACK DIAMOND $zze,aos; $0i $oj $32,2511 $31 0,650i $1.030,247 $0' $0' $76,9291 $1,107,176: BON ACCORD $1 59,825i $0j $oi $59,1 48i $2r 8,973j BONNWILLE $655,285 $o' $0, $60,0381 $71fi'l'! 5211,872t $oi $0i $121,221, $333,093i BOWDEN $130.561 Soi $ot $79,s41 $210,102i $1 46,2561 $01 $0i 9s5,7271 $201,983: :CALMAR $zso,oosl $o; $o $28,212: $258,817i

; cnruvoRe $1 $2,473, tqai 4: $ 186,439 , ,421 ,816: $304,71 $4,356,717i $400,821 $or $0i $21 7.965; $61S,7861 tcnRsrRtRs $+ I Z,grs $oi $oi $41,1 381 $458,971 ' i iCASTOR $99,070 $o! $oj $63,362, $162,43?l ICLARESHOLI\4 s387,759 $ol $0i $1 24,966i $512,725i ,COALDALE s885,042 $o $ol 9266,746' $1,1 51,788j

I $zeo,sosl $oi $0j $1 59,754: $446,659: .COCHRANE $2,969,559 $o' $ol $219,588i $3,189,147i

:CORONATION 1 $too,tas! $0j $oi $64,032 i $l 64,2 5; CROSSFIELD $346,952 $0i $0r $38,929 $3S5,SS1 i OAYSLAND $88,4371 $01 $0i $5S,1 73: $r qo,or oi DEVON $671,082: So, $o $55,552' $726,634:

DIDSBURY $538,432: $o; $oi $1 68,3291 $zoo,zor : $737,609. $0, $o $67,31 8: $804,927i $81 3,2491 $0j $ol $63,434i $876,6831 $12?,7641 $0i $0 $75,833' s1 98,597j

EDSON $856,993: $0i $oi $71,631 : $928,62411 ]ELK POINT $'152,028 $o $0: $24,155 $1 76,1 83j ] FAIRVI EW s308,574' $o. $0i $171,870' $48Q,4441, IFALHER $111,018 $0; $0: $69,676' $180,694; :FORT N,IACLEOD $305,435, $o! $0j $32,9931 $33S,42Si :FOX CREEK $267,1 60 $0 $o $32,327 $299,487:

September 2020 Classification : Public Page 1/ 6 Request for Decision To: Town of Irricana Council

From: Iricana and Rural Library Board

Approved: CAO

Date: June 07, 2021;

Subject: Library Lease

For decision by: Town of Irricana Council

Statute Requirements: MGA 213(4) requires that all agreements must be signed or authorized by the mayor along with a designated officer who is authorized to do so.

KEY ISSUES AND Background

The Irricana and Rural Library Board (Board) currently has a lease with the Town of

lJune 29, 20211The Board recognizes the ongoing support from the Town of Irricana in pl.oitring a venlre to deliver services not only bV ttre library but also with the developed partnerships that have been created with other user groups. The Board respectfully requests the lease be renewed under the same provisions as previously entered into until lvne 29, 2026 withno changes.

BENEFITS:

The renewed lease would allow the Board to continue to provide Irricana and surrounding communities free access to computers, educational resources, programs for everyone, a safe space and additional community support with our paftners. A lease agreement is reqr-rired for the Board to search for additional funding opportunities as all outside grants and supports makes it a requirement to extend funding.

614t2021 DISADVANTAGES:

IMPLICATIONS ON FINANCES:

The Board recognizes that there is a cost associated to the Town of Irricana with the ongoing upkeep of the building envelope itself as set out within the lease agreement.

RECOMMENDATION:

1. To approve the new lease of the Gladys Taylor Burilding located at226 2st to the Irricana Rural and Municipal Library Board based upon the same terms as previously agreed to expire June 29 2026. 2. To amend the terms of the lease to the Irricana Rural and Municipal Library Board and send it back for consideration. 3. Deny the request.

Attachments

Current Lease agreement

61412021 Request for Decision To: Mayor Friesen and Council

From: Barrie Hutchinson, CAO Date: June zl.t 2021: Subject: GarbageTag-A-BagProgram

DECISION: Yes / No / Deferred - Financial Sustainability

CORRELATION TO STRATEGIC PLAN OR POLICY:

KEY ISSUES AND BACKGROUND

Administration has been in discussions with the Town's Garbage/Recycling Contractor in planning a Tag-A-Bag program for extra garbage bag pickup.

In the past, the driver has been gracious in getting out of his truck and manually picking up extra garbage bags that have been placed by a residents black bin, The Contractor is seeing an increase in these instances and has brought this to the attention of the CAO.

To facilitate the growing need to dispose of extra bags when bins are full, and to reduce the task of residents hauling extra bags to the Transfer Site, the Contractor has approached the Town with a proposal. Extra garbage bags that are'tagged'will be picked up, however, there will be restrictions, such as weight of 30 lbs. max, and must be bagged - no loose items.

The Town will purchase these Tags in bulk directly from the Contractor and will have Tags available at the Town Office for sale to residents, starting July 2, 2O2L. If bags do not have the required Tag, the driver will not be picking up the extra bags. It will also be at the discretion of the driver if the bags meet the requirements, and has right of refusal.

The proposed fee per Tag is $5.00 and can be prepurchased by residents at the Town Office during regular business hours. BENEFITS:

1) To assist residents in disposing of excess garbage bags. 2) Eliminates the need for residents to either hold onto excess garbage for two weeks, or having to haul bags to the Irricana Transfer Site for disposal at a fee set by the County.

DISADVANTAGES: 1) Minimal increase to administrative workflow.

ALTERNATIVES:

1) For Council to review and set the fee at $5,00 per tag. 2) For Council to review and set an alternative fee per tag. 3) Do not offer this program.

IMPLICATION ON FINANCES

1. Minimal revenue would be realized due to the purchase cost and internal administrative accounting processes in handling and selling Tags.

RECOMMENDATION:

To offer a Tag-A-Bag program to residents of Irricana at a fee of $5.00 per tag, to begin July 2, 202t. Tags can be prepurchased at the Town of Irricana Municipal office during regular office hours only. RECOMMENDED MOTION:

To offer a Tag-A-Bag program to residents of Irricana at a fee of $5.00 per tag, to begin July 2, 202L. Tags can be prepurchased at the Town of Irricana Municipal office during regular office hours only. Request for Decision To: Mayor Friesen and Council

From: Barrie Hutchinson, CAO Date: June zLt 2O2t Subject: MSI Capital Expenditures

DECISION: Yes / No / Deferred - Financial Sustainability

CORRELATION TO STRATEGIC PLAN OR POLICY:

KEY ISSUES AND BACKGROUND:

There are currently two Capital Projects that have now been completed: 1) 1* Street Storm Water Extension = $82,240.97 2) Otf Lease Dog Park = $t4,079.06

These two projects were approved through the MSI, or Municipal Stimulus Program grant and Invoices from each respective Contractor have been submitted to the Town for payment,

Under the Authorized Signature Policy 2.LL, there are two authorized signatures required for any movement of funds, including the transfer of funds from an Investment Account to the Town's General Operating Account. As recommended by the Town of Irricana's extdhal Auditors, a Motion of Council should also be provided for any transfer of funding, for accountability and transparency.

Administration would like to request a Motion from Council to transfer the total sum of $96,320.03 from the MSI TBill Account to the Town of Irricana's General Operating Account to cover the payment of these Invoices.

BENEFITS:

1) To provide sufficient funding in the General Operating Account to cover the Invoices approved under Capital Projects. 2) Motion from Council to provide transparency of funding allocations. DISADVANTAGES:

1) None

ALTERNATIVES:

1) To provide a motion of Council to transfer sufficient MSI funding from an investment account to the general operating account for two completed Capital Projects.

IMPLICATION ON FINANCES

1. MSI Grant funding, held in a TBill Investment Account approved for these Capital projects, can now be utilized to cover approved expenses,

RECOMMENDATION:

To approve the transfer of $96,320.03 from the MSI TBill Investment Account to the Town of Irricana's General Operating Account, to cover payments of Invoices for the two completed Capital Projects. RECOMMENDED MOTION:

To approve the transfer of $96,320.03 from the MSI TBill Investment Account to the Town of Irricana's General Operating Account, to cover Invoices for the completed and approved Capital Projects for: 1st Street Storm Water Extension of $82,240.97 and for the construction of the Off Leash Dog Park of $L4,079.06, TOWN OF IRRICANA POLICY NUMBER 2.T1, PAGE l of 1

TitIC: AUTHORIZED SIGNATURE POLICY EFFECTIVE: March L5, 2O2l

1.0 PURPOSE The purpose of this Authorized Signature Policy is to establish the individuals with signing authority and control of funds for the Town of lrricana.

2.0 POLICY STATEMENT The Town of lrricana requires defined parameters surrounding the movement of funds between Bank Accounts and lnvestment Accounts, as well as signing and releasing cheques for payment of services, Signing authority for the for the Town of lrricana shall be as follows:

Position Name Mayor Frank Friesen Deputy Mayor Kim Schmaltz Chief Ad m inistrative Officer Barrie Hutchinson

L.1. General OperatingAccounts: Any two (2)signatures of the following: Mayor, Deputy Mayor or Chief Administrative Officer The Chief Administrative Officer will administer the day-to-day operations of this account.

r.2 T-Bills and anv other lnvestment Accounts; Any two (2) signatures of the following: Mayor, Deputy Mayor or Chief Administrative Officer

1,3 Special Reserve Account!: Any two (2) signatures of the following: Mayor, Deputy Mayor or Chief Administrative Officer

MOTION: F/lA t Mayor Frank Friesen

DATE: March L5.lOZL Chief Ad ministrative Officer Barrie Hutchinson Resuest for Decision

To: Mayor Friesen and Gouncil

From: Barrie Hutchinson, CAO Date; June 2L,2A2L Subject: Credit Card Payments

DECISION: Yes / No / Deferred - Financial Sustainability

CORRELATION TO STRATEGIC PLAN OR POLICY:

KEY ISSUES AND BACKGROUND:

In June 202Q, Council moved to implement a 2o/o service fee on all Credit Card transactions, to assist in offsetting the increased merchant fees the Town pays, The Town is charged a percentage amount from each credit card transaction by the merchant.

Recently, it was brought to our attentlon that the Town could not charge a service fee when accepting payments by credit card,

The majority of credit card transactions only benefit the cardholder with points, cash back options or travel miles, while the fee(s) incurred by the Town are shared amongst all tax payers. As a municipality, the Town cannot absorb these extensive fees in 'products', but must include these in the overall operating expenses.

Many Cities and Municipalities do not accept credit cards as a form of payment, in order to 'give residents the best value for their tax dollars',

There are several payment methods available to residents, which include: Online orTelephone Banking; Debit; Cheques; Cash, as well as an after- hours drop slot.

In2O2O, our records show that a total of $37L,827.67 was received in the form of credit card transactions, with the Town paying $7,400.00 in various Bank Charges.

Administration would like to request that credit cards no longer be accepted as a form of payment for various services and billings. BENEFITS:

1) To reduce administrative operating expenses in the form of bank and merchant fees charged to the Town. 2) To reduce the impact charged back to ratepayers through property taxes.

DISADVANTAGES:

1) None, as these fees would no longer be applied to ratepayers in the form of property taxes.

ALTERNATIVES:

1) To rescind Motion 87:20, implementing a 2o/o service fee and no longer accept credit cards for payment transactions. 2) To rescind Motion 87:.2Q, implementing a 2o/o service fee and continue to accept credit cards for payment transactions, thereby sharing the operating expense with all ratepayers. 3) For Council to review and advise accordingly.

IMPLICATION ON FINANCES:

1. Decrease in operating expenses in the form of bank fees and merchant fees, which would benefit ratepayers as a whole.

RECOMMENDATION:

Alternative 1

RECOMMENDED MOTION

To rescind Motion 87:20, implementing a 2o/o credit card service fee and to direct administration to no longer accept credit cards as a form of payment transaction on services and billings with the Town of Irricana. Town of lrricana Page 1 of 1

Cheque Listing For Council 2021-Jun-16 12:29:01PM

Cheque lnvoice Cheque Cheque # Date Vendor Name lnvoice # lnvoice Description Amount Amount 20210400 2021-06-14 CUPE Local #37 PAYMENT 400.77 May 2021 UNION DUES PP#10 - 11 400.77

20210401 2021-06-14 PAYMENT 950.00 FOIP JUN 15,2021 950.00 20210404 2021 -06-16 Alberta Urban Municipalities Association PAYMENT 10,075.93 11-06-2021 JUNE FINAL INSTALLMENT. GR( .10,075.93

20210405 2021-06-16 Aqua 7 Regional Water Commission PAYMENT 22,972.34 2021-25 APRIL WATER 2021 22,972.34

20210406 2021-06-16 Great West Newspapers PAYMENT 245.07 RVDt110799 NOTTCE OF DECTSTON - 2021PRC 148.05 RVDrl 11 138 NOTTCE OF DEC|S|ON - 214 3RD 97.O2

20210407 2021-06-16 Municipal lnformation Systems lnc. PAYMENT 1,015.00 202104',t5 TRAINING ONLINE - MISC ITEMS 157 50 20210528 TECH SUPPORT MAY 13 857 50

20210408 2021-06-16 Straight Flush Portable Toilets Ltd. PAYMENT 409.50 325446 MAY 19-JUNE16 TOILET MAINTE 409.50

20210409 2021-06-16 PAYMENT 20.00 FOIP 11-06-2021 FCSS - HOME ALONE PROGRAM 20.00 20210410 2021-06-16 PAYMENT 400.00 FOIP 11-06-2021 EQUIPMENT HAUL - CEMETERY 4OO.OO 2021 041 I 2021 -06-1 6 Alberta Municipal Services Corporation PAYMENT 3,426.98 2021-PCARDMI TED/BARRIE PCARD . FEBsMAR 171.61 2021-PCARDMI DONAVIN PCARD - FEBs-MAR4 2 146.98 2021-PCARDMI LEE PCARD - FEBsMAR4 2021 229.60 2021-PCARDMI PATTY PCARD - FEBsMAR4 2021 2,878.79

Total 39,915.59 *** End of Report ***