Clearview P.U.D. Homeowners Association A Corporation Not-for-Profit

Board of Directors Meeting Date: Wednesday, May 13, 2009 Time: 6:30 pm – 8:00 pm Place: Miles Thompson – 269 Hawthorne Ave. Minutes

1. Establish a Quorum – Miles Thompson, Lance Walker, Dennis Hansen and Tom Page were in attendance – established quorum. Verniece Thomas attended on behalf of PB Roche Real Estate Solutions.

2. Call Meeting to order – Miles called the meeting to order at 6:40.

3. Approve minutes – motion was made by Dennis to approve minutes, motion was seconded by Tom and approved.

4. Old Business a. Landscaping contract – discussed the work that was being done. Dennis was concerned that the sprinklers seemed to be running excessively and that they were watering at night. He thought that this contributes to bugs, mites, etc. There was also discussion about the weeds in the rocks on Carlson. Verniece said that she would check with Zach and Mike to see why they were watering so much. She would also talk to them about the weeds. b. Newsletter – Overall no one had any problems with the newsletter. The next newsletter will come out in late June after we hear about the GOCO grant. c. Follow up on attorney who provides instruction for HOA boards – Hindman Sanchez is the firm that holds classes for HOA directors. Verniece will obtain more information. d. Park benches – approve budget – discussed the benches and decided on benches that are made of heavy-gauge expanded steel with thermoplastic coating that will be virtually corrosion and maintenance free. Tom made a motion to purchase two benches and Lance seconded the motion. After discussion a friendly amendment was made to the motion to set a limit of $1,200.00 for the acquisition of the benches. The motion was unanimously approved. The benches will be put adjacent to the sidewalk on the north by the beltway and on the south by the detention pond on WCR 13.

5. New Business a. Covenant enforcement – discussed the invoices that had been sent out in response to prior violation letters that had been issued. Since the violations had been remedied it was decided not to enforce the invoices. b. Website – Verniece handed out information about Association On- line. It is a website where information about the association could be posted. The cost would be $15.00 per month. Verniece will obtain the access code so that the board members can look at the site and see if it is something they want to subscribe to. We will also look for other association websites that offer similar services. c. Architectural control procedure – the architectural control form was approved. d. Harry and Judy Newberry, 253 Silverbell Drive, submitted a request to install a shed on their property. The shed met the criteria as outlined in the Miscellaneous policies. A motion was made and seconded to approve the shed; the motion was approved. e. William and Sandy Moser, 257 Hawthorne, replaced their driveway with pavers. The action was approved since the work had already been done and it is an improvement over the damaged concrete that was there prior to the installation of the pavers.

6. General discussion – a. Discussed the need to move the funds in the checking account into a money market fund. There is approximately $40,000 in the account. The existing interest rate is .11%. Verniece will check with local banks to see if a better rate can be obtained. b. The town will set up the speed check machines to see how fast people are driving in the subdivision. Speeding is still a problem. c. Discussed the beltways that don’t have irrigation systems. Could we xeriscape these areas. Verniece will check with Zach to see what we might be able to do in those areas.

7. Set meeting schedule a. June 10, 2009 – 6:30 pm – Jim Hatfield – 345 Hickory b. July 8, 2009 – 6:30 pm – location to be determined

8. Adjourn – Meeting was adjourned at approximately 7:45 pm.