Call for Depositors
Call for Depositors
The Ethnomusicological Video for Instruction and Analysis Digital Archive (EVIADA) seeks proposals from individuals wishing to become a participant and depositor in the archive. Participation entails submitting approximately ten hours of field video recordings for inclusion in the Archive, and a commitment to annotating this collection during a two-week Summer Institute to be held in Bloomington, Indiana from June 18 to July 1, 2006. Candidates whose proposals are accepted will receive a $3,000.00 stipend upon completion of the annotations and the EVIA Digital Archive will provide travel, food, and accommodation.
Those interested in applying should complete this application form. Proposals will be significantly strengthened by inclusion of a five-minute video sample on VHS cassette; if you foresee difficulty in providing a video sample, please contact us to discuss other options: or call 812-856-1323.
Proposals are due by June 30, 2005. Successful candidates will be notified by September 15, 2005, and will be given instructions for submitting their video materials for digital ingestion and archiving. Please contact us if you have any questions about the project, your collection, or your proposal.
About the EVIA Digital Archive Project
The EVIA Digital Archive project is a joint effort of Indiana University and the University of Michigan to establish a digital archive of annotated ethnomusicological video. Based out of the Archives of Traditional Music, the EVIA Digital Archive is designed to preserve video recordings and make them easily accessible for teaching and research, providing an alternative to physical archives whose unique materials are available only to people who travel to the archive location. Experts in the fields of ethnomusicology, archiving, video, intellectual property, and digital technology have worked together designing the archive during a development phase funded by the Andrew W. Mellon Foundation, Indiana University, and the University of Michigan. Source video recordings are copied to Digibeta and transcoded at a high level of quality for long-term digital storage. Streamable versions are then created for annotation and for ultimate delivery over the internet. Using the large bandwidth capabilities of Internet2, we will provide high quality video streams to scholars for new research endeavors and to teachers for creating rich learning experiences. Digibeta copies will be stored in the Archives of Traditional Music and depositors can opt to have their original recordings stored there as well. To learn more about the EVIA Digital Archive Project, visit our website at: http://www.indiana.edu/~eviada
The Annotation/Deposition Process
Participation in the EVIA Digital Archive gives depositors an opportunity to preserve their field video using the latest technologies for digital video preservation. Successful applicants will be asked to attend the EVIA Digital Archive Summer Institute to be held June 18 to July 1, 2006 at Indiana University. During the Summer Institute, a total of 12 ethnomusicologists will annotate their collections and participate in discussion sessions on issues relating to the annotation process and to the challenges and rewards of working with field video. Annotation will occur at multiple levels of analysis, from the general to the specific—Collection, Event, Scenes, and Actions—as depositors work with custom software tools developed by the EVIA Digital Archive project. Summer Institute travel expenses will be covered and depositors will be paid a $3,000 stipend upon the completion of annotation work.
Selected depositors will be required to complete data forms for each tape to be submitted, prior to sending tapes to our production facility at the University of Michigan. This process must begin in the fall of 2005. Beginning in the spring of 2006, depositors will have access to their digitized materials as processed. During that time they will submit to the EVIA Digital Archive a preliminary list of controlled vocabulary terms for their collection to be used during the annotation phase; this list will be created and refined in conjunction with catalogers working with the EVIA project. Preliminary annotation can begin at this time as well, and depositors may be invited to a weekend workshop for orientation to the software and procedures. Full annotation will be completed during the Summer Institute.
Evaluation of Proposals
A limited number of depositors can be accepted in this round of production. Proposals will be evaluated on several factors, including:
1. Significance of the material
2. Geographic representation in relation to the Archive contents as a whole
3. Relevance of materials to published scholarly work
4. Our ability to accommodate the formats and condition of the original tapes.
Intellectual Property and Ethical Issues
In order to safeguard rights to privacy and intellectual/cultural property, access to materials deposited in the EVIA Digital Archives will be restricted to educational use. Provisions have been made for depositors to render inaccessible segments of video that are deemed politically, culturally, or personally sensitive, either permanently or for a specified period of time.
Submission Details
Application forms can be submitted by email () or by regular mail. Hard copies of the form and VHS sample tapes should be mailed to the following address:
EVIA Digital Archive Project
1975 E. 7th St.
Coulter Hall – Ashton Complex
Bloomington IN 47405 USA
2006 Application for Collector Participation
Please read general information on the EVIA Digital Archive in the
Call for Proposals before filling out this form
Type directly into this document (click on grey boxes or use Tab to navigate to the next field) and mail it to:
EVIA Digital Archive Project
1975 E. 7th St.
Coulter Hall – Ashton Complex
Bloomington IN 47405 USA
or email as an attachment to:
Name of collector/depositor:
Address:
Phone: Email:
Location of Originals:
Provenance (if not collector):
Other contributor(s) (indicate role):
Description of recordings you plan to deposit in the EVIA Digital Archive
Recording Dates/Locations:
Date range (e.g. May 1980 to June 1989):
Countr(ies):
Province/State(s):
City/Town(s):
Culture group(s):
Media Information
1. Format (VHS, Hi8, minidv, etc.)
2. Display: PAL NTSC SECAM Color: b&w color
3. Soundtrack: silent mono stereo separate
4. Number of video cassettes or reels (total)
5. Total Duration of tapes proposed for deposit (should total approx. 10 hours):
6. Estimated % of your video collection that this duration represents (i.e. 5%):
7. Condition of originals (please describe conditions of storage since they were recorded and any damage, preservation concerns, etc.):
Collection Description
Content of recordings (check all that apply):
Musical performances / Interview / DramaLinguistic information / Narratives, stories / Biographical information
Historical information / Ethnological information / Festival
Ritual / Instructional materials / Concert
Religious Event / Other (describe):
1. Describe the kinds of permissions you obtained to make your video recordings:
2. Has any of this video been used for broadcast or in multimedia projects such as CDROMs, websites, or museum exhibits? If so, please explain:
3. Please summarize the kinds of documentation and materials you have that are related to these videos (e.g. 100 pages of fieldnotes, numerous posters, 800 photographs, 200 hours of audio recordings)
4. Please list significant publications that use or describe material from the recordings you plan to deposit:
5. Please write a summary of your collection that describes its content, and its significance (500 words or less):
6. Please write a brief biographical essay about yourself and your scholarly work (250 words or less)
EVIA Digital Archive Depositor Application Form (Last revised 4/21/2005) Page 3 of 8