Article I - the Committee

Article I - the Committee

CHARGE of the WEB STRATEGY COMMITTEE

Article I - The Committee

This charge pertains to the Web StrategyCommittee of Normandale Community College.

Article II – Function

The functions of the Committee are the following:

  1. The Web Strategy Committee provides recommendations on the use, operations, and policies associated with Normandale’s web infrastructure, navigation, design standards, and web style guide, and the Normandale Intranet system.
  2. The Web Strategy Committee is a subcommittee of the Technology Policy Council and coordinates activities with the Marketing Committee.
  3. The Web Strategy Committee is responsible for:
  1. The format, functions, and content of the Normandale homepage and one or two “layers” of pages directly connected to the homepage.
  2. Cross-campus input and representation related to the web and the intranet.
  3. Communication to and from campus stakeholders.
  4. Creation of project teams and work groups.
  5. Approval of policies and guidelines related to the web to ensure that pages:
  • Are consistent in appearance and clearly branded as Normandale web pages.
  • Are in compliance with all necessary laws and state policies (such as ADA and MnSCU web policies)
  • Contain only content that is appropriate to those web pages.
  1. Addressing any issues with regard to the format, function, and accuracy of the Normandale website that may arise.
  2. The above aspects as related to the Intranet.

Article III - Membership

  1. Membership distribution:

Current: web architect, senior network and systems architect, dean of marketing and enrollment, 2 faculty members, 1 MMA student affairs member, 1 student senate representative, 1 representative from CECT, marketing, bookstore, institutional research, and online learning.

  1. Two faculty members of the Committee are appointed by the faculty union and are responsible for reporting back to faculty.
  2. One student member of the committee is appointed by the Student Senate and is responsible for reporting back to the Senate.
  3. Member terms will be for two years, with the exception of student appointments and a Chair appointment that exceeds the two-year term. A Committee member may serve two consecutive terms. Members that need to serve on the committee more than two years due to the nature of their jobs are: web architect, dean of marketing and enrollment, CIO, web content specialist.
  4. If a Committee member is unable to complete his/her term, a replacement shall be named according to the procedures established.
  5. The Committee reserves the right to replace members after three consecutive missed meetings. Members unable to attend may arrange for a designee and inform the Chair.
  6. Taking notes of each meeting is a rotating responsibility.

Article IV - Chair

  1. The Chair will be appointed by the Technology Policy Council with a recommendation from the existing Committee.
  2. Chair terms will be for a minimum of two years, with a third-year extension optional.
  3. Duties of the Chair:
  4. The Chair of the Web Strategy Committee conducts all meetings of the Committee. The Chair is a voting member.
  5. The Chair of the Committee, or his/her designee, will be a member of the Technology Policy Council.
  6. The agenda is set by the Chair, the web architect, and the dean of marketing and enrollmentor web content specialist.
  7. The Chair will confirm that agendas and minutes are posted on the employee portal.
  8. The dean of marketing and enrollment, web content specialist, or web architect acts in the Chair’s absence.

Article V - Meetings

  1. Monthly meetings are set each semester by the Chair, with attention paid to the availability of faculty members.
  2. Special meetings may be called at the Chair’s discretion or at the request of three members of the Committee.
  3. A majority of the membership of the Committee will constitute a quorum.
  4. The meetings are open to members of the Normandale faculty, staff, student body, and alumni. The Committee, reserves the right, by majority vote of those present, to designate a meeting or portion thereof as an executive session.
  5. Notes and agendas are posted on the employee portal.

Article VI - Amendments

  1. This Committee Charge may be amended by a 2/3 vote of the Web Strategy Committee, with subsequent approval by the Technology Policy Council.

11/16/2011

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