Advancement Department

Advancement Department

Capital Campaign Coordinator

Trinity Episcopal School seeks a highly qualified Capital Campaign Coordinator.

Trinity Episcopal School is a progressive, independent day school with approximately 500 students in kindergarten through eighth grade located in Westlake Hills, close to downtown Austin, Texas.

Overview

Trinity’s Capital Campaign Coordinator will be responsible for all operational and administrative aspects of a multi-million dollar, multi-year comprehensive campaign to fund facility enhancements, expansions and an increased endowment.

Reporting

The Capital Campaign Coordinator reports directly to the Director of Advancement, and works closely with the Head of School, all Advancement staff, campaign chairs, and campaign volunteers throughout the life of the campaign. The Capital Campaign Coordinator is also in direct communication with donors and plays an important role in their ongoing stewardship.

Responsibilities

Trinity’s Capital Campaign Coordinator will:

●  Manage all aspects of planning, coordinating, and organizing all campaign related events

●  Work closely with the Gift Database Manager to ensure accurate donor and prospect records for major gifts are maintained in Veracross in a timely way

●  Track pre-solicitation donor prospect moves in Veracross and other related software programs

●  Work with volunteer leaders in the following areas:

○  Coordinating and scheduling all meetings and events for campaign volunteers

○  Recruiting, cultivating, and maintaining communication with volunteers

○  Preparing for and coordinating cultivation and solicitation assignments and meetings

○  Maximizing the use of volunteer time

●  Work with donors in the following areas:

○  Coordinating and scheduling all meetings and events for donor prospects

○  Scheduling solicitation calls as needed and provide materials for those calls

○  Developing positive relationships with prospective donors as part of on-going cultivation and stewardship initiatives

○  Creating and coordinating all ongoing communications with donors to ensure appropriate donor recognition is provided within the Gift Acceptance and Donor Recognition Policies

●  Coordinate major gift lists for all publications in collaboration with the Marketing and Communications Department

●  Schedule, attend, and take notes at all campaign meetings and fundraising events

●  Direct and conduct appropriate and ethical prospect research and evaluation

●  Provide follow up notes and information to volunteers after each campaign meeting

●  Work closely with the Gift Database Manager to prepare regular campaign reports on pledges, donor prospect moves, and donor stewardship activities as needed

●  Issue regular progress reports including results to date, recent activity, priority contacts to be made, and next action

●  Work with Marketing and Communications Department to publish Advancement print and electronic marketing pieces

●  Develop email and print correspondence

●  Manage all documentation related to the campaign

●  Maintain the campaign calendar including proposal due dates, meetings, events and calls scheduled

●  Assist the Campaign Chairs as needed

●  Take part in all school activities as requested

●  Take part in all Advancement office activities as requested

Skills

●  Energetic self-starter

●  Strong communication, project management, and multitasking skills

●  Tact, judgment, and an ability to handle complex and confidential information

●  Excellent verbal and written communication skills

●  Disciplined, strong work ethic

●  Attention to detail, including the ability to write and proofread documents and maintain accuracy of details in a fast-paced setting

●  Ability and willingness to quickly learn new concepts and approaches, particularly those related to major donor cultivation, stewardship, and fundraising

Experience

●  B.A., B.S., or equivalent degree

●  Minimum of two years of experience in professional fundraising or a related field

●  Experience working with volunteers

●  Familiarity working with fundraising software, ideally Veracross

●  Familiarity and aptitude for computer work, including a knowledge of word processing, spreadsheet, and presentation software

Time Commitment: 40 hours per week plus occasional evening and weekend events

Resumes and letters of application should be sent to Human Resources at Trinity Episcopal School, 3901 Bee Cave Road, Austin, TX 78746, or by email to . Applications will be reviewed upon receipt and accepted until the position is filled. No phone calls please.

Trinity Episcopal School invites all qualified individuals who share our core values to apply for faculty positions. All faculty members must be able to support Trinity’s mission as a Christian school.

Trinity Episcopal School provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

Trinity Episcopal School complies with applicable state and local laws governing, nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

At Trinity Episcopal School, we nurture each child academically, physically, emotionally, and spiritually. We honor each child’s spirit for learning and life, ever mindful that we are all children of God.

Our Core Values:

Christian Foundation Enriched Academic Excellence

A Diverse Community Family Commitment

www.austintrinity.org