Board Resource Manual

Tools to Build More Successful Boards and Healthier Congregations

Joseph Priestley District

Compiled and adapted by Rev. Dr. Richard Speck District Executive

Fifth Edition 2006

1 Leader As Servant...... 4 The Servant Leader and the Exercise of Forgiveness in the Context of the Organization...... 6 The Servant Leader and the Exercise of Forgiveness in the Context of the Organization - Part II...... 13 The Servant Leader and the Exercise of Forgiveness in the Context of the Organization - Part III...... 20 Thinking “System” is thinking in a unique way...... 27 Basic Ideas of an Emotional System...... 27 The thirteen most common triggers of anxiety in congregations...... 28 Money...... 28 Pastor’s leadership style...... 28 Change Theory...... 29 The Leader As Change Agent...... 33 Evolutionary or homeostatic change...... 33 Planned Change...... 33 Dealing with Feelings...... 34 Planned continuity...... 35 The organization development cycle...... 35 Leadership Styles And Growth...... 37 What a Board as a whole brings to...... 39 Minimum Job Requirements of Board Member...... 39 Different Reasons Individuals Assume Board Roles...... 39 Basic Roles & Responsibilities of a Board...... 40 Board Functions/Tasks...... 40 Board Functions/Tasks...... 40 Board Members Job/Work Description...... 41 Governing Board Models...... 42 The Profound Committee...... 44 A Group Member Expresses Her Needs...... 44 A Group Member Expresses Her Needs...... 44 Debrief Process...... 45 Making the most of each meeting as a learning opportunity...... 45 Volunteer Cartoon...... 46 Group Interaction Continuum...... 47 Process Guide For Task Forces Or Committees...... 48 What To Look For In Groups...... 52 Rules for Board Meetings...... 57 Best Meetings Practice...... 58 Earmarks Of The Effective Group...... 59 Characteristics of Congregations By Size...... 60 Very Small-Sized Congregation...... 60 Small-Sized Congregations...... 60 Middle-Sized Congregations...... 61 Moderately Large-Sized Congregation...... 61 Very Large-Sized Congregation...... 62 How to Minister Effectively in Family, Pastoral, Program, and Corporate Sized Churches...63 Part I: The Theory of Congregational Size...... 63 2 The Patriarchal/Matriarchal Church...... 64 The Pastoral Church...... 66 The Program Church...... 68 The Corporate Church...... 69 Congregational Structure and Size...... 72 Carver Model Roles and Responsibilities of Board Members...... 74 Basic Principles of Policy Governance...... 76 Policy Governance®” for the Temporally-Challenged...... 81 Nine Steps to Implementing Policy Governance...... 84 Basic Resources on the Carver Model of Policy Governance...... 86 Seven Habits of Health-Promoting Leaders...... 87 Definition Of Conflict...... 89 The Symptoms Of A Congregation In Conflict...... 89 Causes of Conflict...... 90 Levels of Conflict...... 91 Covenant of Conduct...... 92 Ground Rules for Good Communication...... 93 Policy on Disruptive Behavior...... 94 Examples of Covenants...... 95 All Souls Unitarian Church...... 95 Unitarian Universalists of Sterling...... 96 UUFR Board Norms, April ,1998...... 96 UUCA Covenant...... 97 Twelve Ground Rules For Working Through Conflict...... 98 Conflict Management Strategies...... 98 Steps in managing resource-based conflicts...... 98 Strategies for Managing Level I and Level II Conflict...... 100 Conflict Management...... 101 Action Steps...... 101 Good and Bad Conflict Management...... 102 Creative Controversy...... 103 Twenty Dynamics of Healthy and Vital Unitarian Universalist Congregations”...... 104 Basic Dynamics...... 104 Heart and Mind Dynamics...... 104 Program Dynamics...... 104 Internal Dynamics...... 104 Outreach Dynamics...... 104 Successful Boards...... 105 How Boards Succeed...... 106 Critical Factors That Can Lead to Poor Board Performance...... 108 Disruptive Board Member Meeting Behavior...... 108 Suggestions to Enhance Your Contributions as a Board Member...... 109 Components That Promote A Positive Board Culture...... 110 More Effective Meetings...... 111 Building Better Boards Begins With Evaluation...... 112 Evaluations: Diagnostic Tools...... 117 A Bibliography for Board Members of Congregations...... 120

3 Leader as Servant

Servant and Leader. This idea is put forth by Robert Greenleaf, a former Director of AT&T, often called the conscience of AT&T for his pioneering work in the business sector stimulating thought and action toward building a better, more caring society.

The concept, Servant Leader, was suggested by the Herman Hesse story, Journey to the East.

A band of men are on a mythical journey. Leo accompanies that party as the servant who does their menial chores, but who also sustains them with his spirit and his song. He is a person of extraordinary presence. All goes well until Leo disappears and the journey is abandoned. They cannot make it without the servant Leo. The narrator, one of the party, after some years of wandering finds Leo and is taken into the Order that sponsored the journey. There he discovers that Leo, whom he had first known as a servant, was in fact the titular head of the Order, its guiding spirit, a great and noble leader. from Journey to the East by Herman Hesse.

The great leader is seen as servant first. It begins with the natural feelings that one wants to serve, to serve first. Then conscious choice brings one to aspire to lead. That is sharply different from the person who is Leader first, perhaps because of the need for power or for possessions. For such a person will be a later choice to serve, after leadership is established. The leader-first and the servant-first are two extremes. Between them are shadings and blendings that are part of the infinite variety of human nature. If one is servant, either leader or follower, one is always searching, listening, expecting that a better wheel for these times is in the making. It may emerge any day. Any one of us may find it. Albert Camus unrelentingly demanded that each of us confront the exacting terms of one’s own existence, and like Sisyphus, accept the rock and find happiness in dealing with it. Emerson: Every wall is a door. The difference manifests itself in the care taken by the servant-first to make sure that others people’s highest priority needs are being served. The best test is: Do those served grow as persons? Do they, while being served, become healthier wiser freer more autonomous more likely themselves to become servants.

And, to take it a further step, only a true natural servant-leader automatically responds to any problem by listening first. It is a long arduous discipline to learn to listen. Even Francis of Assissi’s prayer: Grant that I may not seek so much to be understood as to understand.

TRUE LISTENING BUILDS STRENGTH IN OTHER PEOPLE. Leaders are obligated to provide and maintain momentum, which comes from a clear vision of what the institution ought to be, from a well-though out strategy to achieve that vision, and from carefully conceived and communicated directions and plans which enable everyone to participate and be publicly accountable in achieving those plans.

4 Leaders are responsible for effectiveness. “Efficiency is doing the thing right, but effectiveness is doing the right thing.” Peter Drucker Leaders must take a role in developing, expressing and defending civility and values. Civility: the ability to distinguish what is~ actually healthy and what merely appears to be living, between the living edges and the dying ones. “I would not give a fig for the simplicity this side of complexity, but I would give my life for the simplicity on the other side of complexity.” Oliver Wendell Holmes

What is it most of us really want from work? -to find the most effective, most productive, most rewarding way of working together. -to know our work process uses all of the appropriate resources: human, physical, financial. -to meet our personal needs for belonging, for contributing, for meaningful work, for the opportunity to make a commitment, for the opportunity to grow end be reasonably in control of our own destinies. -to have someone say “Thank You!” How to turn ideals into reality: Respect people and the diversity of their gifts. Understand that relationships count more than structure. Would you rather work as a part of an outstanding group or be part of a group of outstanding individuals? Nearly everybody in a group at different times and in different ways plays two roles: Creator and Implementer.

from Elinor Artman, May, 1996

5 The Servant Leader and the Exercise of Forgiveness in the Context of the Organization Part I by Dr. Jeffrey D. Yergler

Introduction

In Management and Grace, Dr. Yergler creates a context of a concept and practice of grace and management that holds incredible potential for significantly enhancing morale and performance. What sets the application of grace apart from being yet another management tool is that it fundamentally speaks to and motivates the human heart at the deepest core level.

In Servant Leadership, Justice and Forgiveness, Dr Yergler refines the context and discusses how a servant leader must incorporate forgiveness as a leadership competency.

In this three part series Dr. Jeffrey Yergler continues his exploration of servant leadership and the application of forgiveness in organizations. The emotional, relational and spiritual expectations and deficits which people bring with them into the organization place incredible and often unreasonable pressures on those who lead and manage. It is the servant leader who is in a position to most effectively respond and intervene. (ed.)

The Servant Leader

Deep study of Greenleaf's (1996) definition of servant-leadership convinces me that leaders' discernment of what needs to be released in others is the single greatest catalyst of personal growth, maturity, freedom and autonomy (the latter quality I would call becoming a self- differentiated person). However, Greenleaf's definition sets up a conundrum because most leadership practices today are seldom about discerning what is needed by others but rather about buttressing what is needed to preserve oneself and one's agenda. So often the leader is concerned about style, methodology, data and metrics rather than how to cull and tease the best out of others. I believe that Greenleaf's definition of servant-leadership speaks to the moral responsibilities of the leader and the organization to grow and develop their people.

Leaders who feel that it is their responsibility to ensure the healthy functioning of people (personal growth, maturity, freedom and autonomy) within the organization are rare. Moreover, such altruistic leaders must reckon with the fact that their style, methodology and persuasiveness will never completely override the collective influence of people's negative and destructive behavior in an organization. Greenleaf's observation, when viewed from this perspective, was and continues to be brilliant. The servant-leader is one who understands that if you can grow the capacity of others to be healthy emotionally and relationally, then you will automatically grow the health of the organization.

One oft-unobserved component of becoming healthier emotionally and relationally within (and beyond) the organization is the practice of forgiveness. It is highly unusual to either witness or experience forgiveness in the context of organizational life. It is common to encounter arrogance,

6 dehumanization, personal vendettas, and the withholding of grace. The toxicity of this type of organizational culture can quickly erode character and motivation, destroy esteem and suffocate joy.

Two important dynamics are at work when people who experience performance failure are automatically punished (called the judgment-punishment cycle) or when colleagues in positions of leadership and management become embroiled in episodes of hurt and betrayal, refusing to extend or receive either an olive branch or a fig leaf. First, those who have experienced performance failure without forgiveness are, in essence, denied a critical opportunity for personal transformation and deep growth. Second, leaders and managers who eschew any hint of forgiveness and remain firmly ensconced in their "right positions" fail to provide a fundamental intra-organizational example of servant leadership. Both consequences, though often hidden, are tremendously costly to the human spirit and organizational esprit de corp.

Furthermore, when leaders reject forgiveness as a vehicle for creating positive systemic change, they inadvertently keep the organizational system locked in a state of pervasive and chronic dysfunction. When a leader is unwilling to differentiate herself by choosing to exercise forgiveness, she perpetuates the typical organizational cycle of judgment-punishment. Is it any wonder why so many of our corporate institutions never experience change? Leaders focus on their leading and not on the health of the organizations they lead.

Though leaders are in an optimum position to demonstrate forgiveness, many resist due to ignorance, hubris or fear. This resistance, cumulatively speaking, is profoundly costly to the organization. Batstone (2003) observes that "directors who fail to direct and executives who fail to lead are at the root of what ails the corporate world today" (p. 22). Though directorship and leadership failure comes in many forms, it is particularly deleterious when those in charge fail to model forgiveness in their working relationships- upwardly, downwardly, or horizontally. While individual leaders are responsible for their behaviors regardless of the actions of others or the organizational pressures and expectations placed upon their shoulders, there are multiple reasons why leaders typically avoid and even fear being arbiters of forgiveness in their organizations.

As an organizational leader, I struggle with forgiveness. This resistance is not because I fail to understand the efficacious effects of forgiveness. On a cognitive and personal-experiential level, forgiveness has been a transformational influence in my own life. I understand how forgiveness can lead to freedom, growth, maturity and autonomy. Rather, the issue is that I fear that asking for and granting forgiveness in the context of the organization will undermine my power, competency and legitimacy as a leader, as well as lower the performance level of others. These two fears are typically strong enough to overrule any embryonic desire to exercise forgiveness even though I believe that doing so would ultimately be generative to the recipient and the organization. The perceived diminishment of power, along with the fear of increasing organizational lethargy, slams the door shut. These performance and power drivers can easily trump any tendency to being a leader who practices generative and restorative forgiveness.

Leaders and Barriers to Forgiveness - Asking

Five critical issues create complexity around the issue of leaders and forgiveness asking. First, leaders who ask for forgiveness are choosing to make themselves vulnerable to others - a

7 terrifying proposition indeed! Most leaders with whom I am familiar (including myself) are virtually paralyzed at the mere notion of being so open. Vulnerability, the capacity to reveal one's wounds, weaknesses, fears or susceptibility to failure, is incredibly difficult for any leader, and for some, altogether impossible. Seeking forgiveness allows others to see the leader's soft underbelly. Furthermore, asking for forgiveness is a de facto revelation of a leader's inadequacies, fears, ineffectiveness and lack of competency. Whether with supervisors, peers or direct reports, leaders place a great deal of themselves on the line when they engage in forgiveness-asking.

A second reason, directly related to the aforementioned, is that forgiveness-asking can be perceived by leaders to render null and void the balance of power between the leader and the led. Here, forgiveness-asking eliminates the one-up one-down position common in most organizational hierarchies. This single action puts everyone, regardless of title or responsibility, on a level playing field called our shared humanity. It obliterates barriers such as gender, ethnicity, power or position and openly acknowledges that leaders, like the led, often fall prey to selfishness, anger, fear, arrogance, indifference, protecting and concealing. Forgiveness necessitates a rearrangement of the top-down power structure typically found in most organizations.

Thirdly, the leader, in seeking forgiveness, must extend trust to the one petitioned, whether or not that trust can be guaranteed. Forgiveness-asking requires that the leader exercise a willingness to trust (though not blind trust) the recipient with delicate information, trusting that her transparency, along with her professional reputation, will not be misinterpreted, mishandled or pandered as mere conversational fodder in the "corporate public square." This is a gargantuan barrier and high stakes bet for many leaders because forgiveness cannot hinge on guarantees. For me, coming to grips with my lack of control after the fact stops me dead in my tracks, rendering the action of forgiveness-asking, at one and the same time, potentially perilous as well as potentially transformational. However, for many leaders, the risk of being hurt or betrayed is sufficiently intimidating to eliminate forgiveness as a viable option.

Fourth, leaders must embrace humility if they are to become forgiveness-askers. Humility means that leaders see themselves for who they really are and not as others see them (typically as omnipotent and omniscient). Such humility is tantamount to Toto pulling the curtain back to reveal that "the great and powerful Oz" is merely a man who, though knowing how to pull critical levers at critical moments, is no different that anyone else. Humility acknowledges and embraces our strengths and limitations. As Merton (2002) observes, "Our real choice (as leaders) is between being like Job, who knew he was stricken, and Job's friends who did not know they were stricken too - though less obviously than he" (p. 108). Only those leaders who know they are "stricken" like everyone else are capable of seeking forgiveness from others they have wronged.

Finally, forgiveness-asking can be difficult for leaders because of organizational systems that discourage this kind of self-differentiated behavior. Forgiveness-asking is a form of self- definition which can be at odds with organizational expectations of sameness regarding leadership behaviors. When leaders engage in this kind of redemptive behavior they, as Friedman (1999) notes, are shifting their orientation about relationships "from one that focuses on techniques that motivate others to one that focuses on the leader's own presence and being"

8 (p. 3). Greenleaf (2002) supports this sense of personal responsibility on the part of the servant- leader by noting that "the servant views any problem in the world as in here, inside oneself, not out there. And if a flaw in the world is to be remedied, to the servant the process of change starts in here, in the servant, not out there" (p. 57).

Leaders and Barriers to Forgiveness - Giving

Giving or granting forgiveness, like forgiveness-asking, has its own inherent risks and barriers. When a leader forgives another (especially if it is downward forgiveness-giving) it can create the appearance of a management style that is soft, permissive or indulgent. McGregor (2001) sees soft management as leading inexorably to an overemphasis on harmony leading to "indifferent performance" (p. 180), a leader's worst nightmare and greatest fear. The apprehension that forgiveness-giving naturally leads to performance mediocrity is a legitimate, but overly controlling, concern.

A second barrier for leaders is that forgiveness-giving reveals heart and compassion for others. This level of vulnerability is an anathema to the mindset of many leaders. In fact, it is often believed that leadership, if it is to be effective, must be indifferent and impervious to the emotional well-being of others. Drucker (2004) has argued that "loneliness, distance, and formality…are [the executive's] duty" (p. 116). According to this line of reasoning, it is the bottom line that matters, and all feelings and emotions must be sacrificed toward that goal. Effective leaders cannot, must not be bothered with the insignificant issues and challenges of relationship maintenance and the display of care and concern beyond performance and duty obligations. It is not wise for a leader to be self-revealing and transparent toward those he leads.

A third barrier, closely related to the preceding one, is that leadership often means brandishing toughness, indifference and disdain toward weakness. Good leadership and management are associated with strength, firmness and strict accountability. It is believed that effective leaders lead through intimidation and pressure. To forgive others is diametrically opposed to operating from a platform of strength and intimidation. Many leaders would, indeed, ascribe to Machiavelli's famous words, "…it is much safer to be feared than loved, when, of the two, either must be dispensed with" (p. 76).

The Servant Leader and Forgiveness

While the experience of forgiveness between two professional equals is powerful in and of itself, the transformational nature of forgiveness is exponentially increased when it is exercised between the servant-leader and those who are under the influence of that leadership. The intuitive servant-leader understands that "There is something subtle communicated to one who is being served and led if, implicit in the compact between servant-leader and led, is the understanding that the search for wholeness is something they share" (Greenleaf, 2002, p. 50) (italics mine). The servant-leader grants and asks for forgiveness because of what that act produces in both parties and subsequently in the organization itself. When exercised by the servant-leader, the total impact of forgiveness is greater than the sum of its individual parts. Given the potential redemptive power of forgiveness, it is extremely unfortunate that so few leaders and managers understand and trust the deep impact that forgiveness has upon the human

9 heart and its transformative effect within a corporate culture. Refusing to incorporate forgiveness into one's leadership is, in reality, a failure of nerve (Friedman, 1999) and courage.

This paper purports that a servant-leader must incorporate forgiveness as a leadership competency if the benefactors of that leadership are to experience true transformation into servant-leaders themselves. "Failure to forgive," according to Greenleaf (1996), "rankles, distracts, reduces energy, [and] stifles [the spirit]" (p. 97). My thesis is based on three critical assumptions. First, since 9/11, there has been a rising tide of fear and anxiety within western culture. Massive cultural shifts locally and globally are eroding cultural stability and predictability, which then fuels anxiety and a chronic sense of existential foreboding. The feelings of dislocation resulting from this deterioration of long held social, political and global constructs are being manifested through personal insecurity, anger and retaliatory behavior between individuals, within communities and between nations. We are a people who are daily "faced with the conflict between the necessity to conform and the imperative to maintain one's own unique individuality and integrity of personality. The forces that would destroy the integrity of personality are sometimes powerful and pervasive" (Greenleaf, 1986, p. 82). Palmer (2004) calls this cauldron of pressure the "blizzard of the world," which "swirls within us as fear and frenzy, greed and deceit, and indifference to the suffering of others" (p. 1). Friedman (1999) labels this rising tide of anxiety "cultural regression" which sabotages leaders who "try to stand tall against the raging anxiety-storms of our time" (p. 1).

Individuals are carrying their culture-induced fragility, incongruence and anomie into the organizations in which they work. This silent desperation, so keenly felt in our culture, infects organizations by fueling systemic dysfunction, structurally and relationally, since those who work within an organization expect that it will provide meaning, safety, and predictability from the cultural maelstrom. The emotional, relational and spiritual longings, coupled with the emotional deficits, which people bring with them into the organization place incredible and often unreasonable pressures on those who lead and manage. The position of this paper is that the servant-leader, focused as he is on the person and performance, seems to be in a perfect position to most effectively respond and intervene. Given the cultural regression of our time, servant- leaders are called and compelled to do just that!

As products of western culture, our organizations are filled with people who are inwardly insecure, fearful and highly anxious; they are also reactive, suspicious, and protectionist. Already jaundiced by their cultural, relational and familial frustrations, it is here, within the organization filled with performance pressures, production expectations, competition, and selfishness that any nascent hope for safety, stability and community are often met with disappointment (Mitroff & Denton, 1999). It is this sense of disappointment within the organization that gives rise to acts of injustice, retribution, violence, sabotage, indifference and isolationism. These are the work environments that drain and degrade, rather than give life and instill hope.

Though organizational environments can (and do) destroy lives, they also represent the "field of play" into which servant-leaders are invited to lead and act redemptively. If a servant-leader is responsible to grow people by helping them "become healthier, wiser, freer, more autonomous and more likely themselves to become servants" (Greenleaf, 1991, p. 7), then exercising forgiveness is the aperture through which servant-leader qualities can be cultivated in the lives of

10 others. The work of forgiveness is most effective when it encounters the "raw materials" of the shattered human spirit: anxiousness, disappointment, shame, fear, anger and resentment.

In responding to Albert Camus' admonition that personal change comes only through encountering, rather than neglecting, barriers to growth, Greenleaf (1991) notes that personal growth results when "one is asked…to accept the human condition, its sufferings and its joys, and to work with its imperfections as the foundation upon which the individual will build his wholeness through adventurous creative achievement" (p. 6). Only as we begin with the reality of our own fractured and divided souls can we begin to move toward the possibility of wholeness (Palmer, 2004).

The critical work of forgiveness necessarily draws a servant-leader into the crucible of vulnerability with those he or she serves and leads. To ignore or fear this opportunity is to significantly limit the growth and effectiveness of the servant-leader, the individuals who surround the servant leader and the organization itself. To put it another way, to neglect this level of involvement is, in reality, a failure of foresight and a failure of courage so necessary for leadership. As servant-leaders, refusing to leverage the work of forgiveness in the lives of others within our organizations constitutes, in the words of Kim (2002), a failure "to understand our organizational complexity, to articulate a compelling vision, and to make the foundational choices to guide…people" (p. 20).

Furthermore, for the servant-leader to neglect so great an opportunity and need is to fail to see the larger theological value of our institutions, their inherent imperfections and yet their potential of experiencing redemption (Specht & Broholm, 2003, p. 16).

References and Readings

Anderson, R. (2001). The Shape of Practical Theology: Empowering Ministry with Theological Praxis. Donners Grove, IL: Intervarsity Press

Batsone, D. (2003). Saving the Corporate Soul & (who knows) Maybe Your Own: Eight principles for creating and preserving integrity and profitability without selling out. San Francisco, CA: Jossey-Bass.

Block, P. (1996). Stewardship: Choosing service over self-interest. San Francisco, CA: Berrett- Koehler Publishers.

Bossiday L. & Charan R. (2002). Execution: The discipline of getting things done. New York, NY: Crown Business.

Covey, S. R. (1990). Principle-centered Leadership. New York, NY: Fireside

Deming, W. (1994). The New Economics for Industry, Government, Education, 2nd Ed. Cambridge, MA: Massachusetts Institute of Technology.

Drucker, P. & Maciariello, J. A. (2004). The Daily Drucker. New York, NY: HarperCollins.

11 Frankl, V. E. (2000). Man's Search for Ultimate Meaning. New York, NY: Basic Books.

Fraser, S. (1988). My Father's House: A memoir of incest and of healing. New York, NY: Ticknor and Fields.

Friedman, E. H. (1999). A Failure of Nerve: Leadership in the age of the quick fix. Bethesda, MD: The Edwin Friedman Trust/Estate.

Greenleaf, R. (2002). Servant Leadership: A journey into the nature of legitimate power & greatness. New York/Mahwah, NJ: Paulist Press.

Greenleaf, R. (1991). The Servant as Leader. Indianapolis, IN: The Robert K. Greenleaf Center.

Heil, G, Bennis, W., Stephens, D.C. (2000). Douglas McGregor Revisited: Managing the human side of enterprise. New York, NY: Wiley

Hickman, G. H. (1997). KLSP: transforming organizations to transform society (Working Papers (Academy of Leadership Press).

Kim, D. (2002). Foresight as the central ethic of leadership. Indianapolis, IN: The Greenleaf Center for Servant-Leadership.

Machiavelli, N (1992). The Prince. New York, NY: Alfred A. Knopf Publishing.

McGregor, D. M. (2001). The Human Side of Enterprise. In J. M. Shafritz & J. S. Ott (Eds.), Classics of Organization Theory, 5th Ed. (pp. 179-184). Belmont, CA: Wadsworth. (Reprinted from The Human Side of Enterprise by D. M. McGregor in Management Review, November, 1957, New York: American Psychological Association)

Mitroff, I. & Denton, E. (1999). A Spiritual Audit of Corporate America: A hard look at spirituality, religion and values in the workplace. San Francisco, CA: Jossey-Bass.

Merton, T. (2002). Seeds. Boston, MA: Shambhala.

Merton, T. (1958). Thoughts in Solitude. New York, NY:Farrar, Straks and Giroux.

Northouse, P. G. (2004). Leadership Theory and Practice. Thousand Oaks, CA: Sage Publications.

Novak, M. & Cooper, J. W. (Eds.). (1981). The Corporation: A theological inquiry. Washington, D.C.: American Enterprise Institute.

Novak, M. (1990). Toward a Theology of the Corporation. Washington, D.C.: American Enterprise Institute.

Palmer, P. (2004). A Hidden Wholeness: The journey toward an undivided life. San Francisco, CA: Jossey-Bass.

12 Quinn, R. (1996). Deep Change: Discovering the leader within. San Francisco, CA: Jossey-Bass.

Smedes, L. (1984). Forgive and Forget: Healing the hurts we don't deserve. New York, NY: Pocket Books.

Specht, D. & Broholm, R. (2003). Toward a Theology of Institutions. Indianapolis, IN: The Greenleaf Center for Servant-Leadership.

Tutu, D. (1999). No Future Without Forgiveness. New York, NY: Doubleday.

Welch, J. (1986). Fools Crow. New York, NY: Penguin Books

Wiesenthal, S. (1969). The Sunflower: On the possibilities and limits of forgiveness. New York, NY: Schocken Books.

The Servant Leader and the Exercise of Forgiveness in the Context of the Organization - Part II by Dr. Jeffrey D. Yergler

Introduction

In Part I of this series Dr. Yergler discussed how the emotional, relational and spiritual expectations and deficits which people bring with them into the organization place incredible and often unreasonable pressures on those who lead and manage. It is the servant leader who is in a position to most effectively respond and intervene.

Though organizational environments can (and do) destroy lives, they also represent the "field of play" into which servant-leaders are invited to lead and act redemptively. If a servant-leader is responsible to grow people by helping them "become healthier, wiser, freer, more autonomous and more likely themselves to become servants" (Greenleaf, 1991, p. 7), then exercising forgiveness is the aperture through which servant-leader qualities can be cultivated in the lives of others.

In Part II of this series Dr. Yergler very skillfully leads us on a very mindful and powerful personal journey of how we can create worth and value first, and then create authentic organizational communities where a legitimate and sustainable desire for performance thrives. (ed.)

Operational Definitions of Forgiveness and Redemption

In the context of this paper, the word forgiveness must be seen from six vantage points. First, forgiveness is the act of releasing others from the guilt, shame, or deserved retribution they have merited through their own intentional or unintentional actions toward another, which have resulted in hurt, anger, animosity and relational polarization. Second, exercising forgiveness is an act of accountability. While forgiveness releases and liberates, it also requires change and invites

13 maturity (self-differentiation or autonomy). Third, forgiveness is a conscious choice that is made toward another who needs to be forgiven, whether or not he is aware of this need. Fourth, forgiveness requires the capacity to contextualize the person in need of forgiveness and the event that created the situation requiring forgiveness.

Smedes (1984) makes it clear that contextual understanding must precede the act of forgiveness and, furthermore, makes forgiveness possible in the first place. Understanding the macro context of the person and circumstances provides insight into what created or led up to the event. Fifth, forgiveness means that the servant-leader must see himself in light of his own humanity, fragility and imperfection. Servant leaders cannot see the humanity of others unless they first see and embrace their own. To put in another way, "differentiation (in others) cannot be implanted from outside; it can only be freed from within…the facts that leaders want to come forth from their followers must first be nurtured within" (Friedman, 1999, p. 31).

Finally, forgiveness is a supreme act of empowerment of another. To forgive is to intentionally choose to raise-up another from the quagmire of personal failure and alienation from self… something which Tutu (1999) understands with acute clarity when he observes that our dehumanization of others "inexorably means that one is dehumanized as well" (p. 35). To forgive is nothing less than a heroic and virtuous act of re-humanization or re-empowerment.

Within the organization forgiveness is truly counter-cultural because it contradicts typical organizational behavior that demands sameness and conforming. In the world of the servant leader, to forgive defies all human constructs requiring punishment and negates the mechanistic employment of any rubric based on the belief of lex talionis. While forgiveness practiced in the context of the organization may not negate the necessary consequences resulting from destructive behavior, forgiveness nonetheless remains a bold contradiction of the commonly held social-organizational laws of fairness and justice.

Forgiveness is also redemptive; it seeks to restore another to an original (positive and healthy) form and/or function which have been altered and maligned by the introduction of pain and hurt. The act of forgiveness which seeks to absolve is, at the same time, redemptive in that it seeks to restore. Yet while both are important, there is a logical order. A servant- leader cannot create an environment of redemption unless there is first the exercise of forgiveness within relationships.

While this redeeming effect of forgiveness applies to the individual, it applies in particular to the larger relational and structural components of the field/system affected by the actions of another. When a servant-leader employs appropriate and responsible acts of forgiveness through individual relationships, a larger systemic impact is released within the organization. This effect could be called the collateral impact of forgiveness. Servant-leaders indirectly create changes to organizational process, policies and systems through their own forgiveness-based actions.

The Brokenness We Each Bring to the Organization

Forgiveness responds to a fundamental reality that lives somewhere within every human: we know ourselves to be imperfect and flawed, insecure and vulnerable regardless of organizational, social, ethnic, gender or economic differences. In the organization we tend to fabricate barriers and walls that keep others from discovering our vulnerabilities. These barriers also keep us

14 locked inside. We use every ounce of energy possible to keep those barriers impenetrable. Not only do attempts to hide our weaknesses keep us imprisoned, they also create an amorphous, yet pervasive, feeling of internal fear - fear that we will be found-out or revealed for "who and what we are." Servant- leadership's exercise of forgiveness, borrowing from Deming's (1994) parlance, actually drives fear (and anxiety) out of the workplace by acknowledging our flawed and imperfect humanity and encouraging risk-taking, self-valuing and the building of trust.

Forgiveness sends a message that the organization is a safe place, while at the same time it expects results and high performance levels. Forgiveness responds to failures not as ends in themselves but as a means to a much greater end of adding value to the person, the business community and beyond. In the exchange of forgiveness between the servant-leader and the one served, something of great value is given away for the benefit of the person, first and for the organization, second.

Forgiveness creates a foundation for the growth of worth and esteem. Forgiveness must, first and foremost, be given and/or received for the sake of the person rather than for the sake of improving performance. While forgiveness seeks a positive response through changed/healed relationships, it can never be reduced to merely a leveraged transaction between the servant- leader and the follower. Ultimately, the giving of forgiveness sets loose a deeper, more profound, even transcendent, work within the person. Servant-leaders can have a monumental impact on the brokering or midwifery of this transcendent awareness as they live out the reality of forgiveness in their lives and through their leadership.

Why Forgiveness is Crucial for the Servant-Leader

Sustainable organizational change rarely begins with the organization itself. The real problem of organizational dysfunction, according to Quinn (1996) "is located where we least expect to find it, inside ourselves. Culture change starts with personal change. We become change agents by first altering our own maps" (p. 103). One of the reasons that the praxis of forgiveness in the organization is critical to the servant leader is because it requires the servant leader to experience forgiveness before he or she seeks to apply forgiveness in the lives of others. One cannot give away what one does not possess. The servant leader must understand that forgiveness, when personally experienced and rightly practiced in the context of the organization, creates an environment where people seek to thrive, improve and excel. This is an axiom of the praxis of forgiveness that is absolutely, positively counter-intuitive and therefore easily missed by most leaders.

By and large, people in any organization want to contribute and create value. Yet it is a fundamental truth that for people to contribute and add value to the organization, they must first value themselves and know they are valued. This should come as no surprise to any leader. The surprise lies in the fact of how value is communicated most effectively in the organization. There is no leadership or management practice that creates value in the human soul and psyche as effectively as the experience of authentic forgiveness.

Forgiveness has a marvelous and virtually unparalleled sustaining power precisely because it speaks to the intrinsic worth of the person. It speaks worth to the soul, the wellspring of hope and promise. It addresses core values of esteem, dignity and worth which are often called into

15 question in the face of one's own individual and communal failures. It is the most powerful (and perhaps the most ethical) means of incentivizing available to the servant-leader. The best way to increase the value of a worker's contribution is for the worker to be valued and then invited to live into his fullest sense of self. This is where the value-added of forgiveness begins. When the servant-leader accesses and affects the intrinsic source of motivation within a person, there is an inevitable impact on performance. Perhaps more importantly, relationships are strengthened and the organization, as community, becomes more just, humane and redemptive. Without question, the servant-leader is a powerful catalyst when it comes to shaping (healing, restoring and empowering) the person and, in the process, strengthening organizational identity.

Why Servant-Leadership and Forgiveness is Critical at the Senior Level

The coupling of forgiveness and servant leadership must be a core value among senior leadership if it is to have any impact, credibility and utility within the organizational culture. Senior level management cannot establish forgiveness as a core-value within the culture if they do not value and understand the work of forgiveness within themselves. If senior leadership chooses to exclude or significantly undervalue forgiveness as a core-value in all down-line management relationships, it will be impossible for forgiveness to be embedded into the organizational culture. This very point is made in Friedman's studies of leadership influence and organizational change (Friedman, 1999).

The "yes" to forgiveness as a corporate value has a better chance of emerging when the level of pain, frustration, sabotage and professional stifling within the culture begins to show itself. As systemic acrimony and disillusionment become apparent, along with growing concern about the rising tide of organizational dissonance and the manner in which this dissonance infects corporate identity, morale and performance, servant-leaders will be among the fist to ask difficult questions about the fundamental nature of corporate-wide management beliefs and practices.

However, not only is it difficult evaluating management philosophies that buttress toxic and corrosive management practices in a given culture, it is equally difficult identifying management attitudes, such as the absence of or indifference toward forgiveness, that are inimical to organizational health and destructive to personal esteem and worth. An organization which lacks the presence and practice of forgiveness within its senior leadership core makes it prey to the emotional instability and regression of the larger culture.

As Palmer (2004) wisely notes, when leaders maintain divided and disconnected lives, they make the ground around them unstable for others. Conversely, when senior level leaders become servant-leaders and embrace forgiveness as a component in their exercise of leadership, this action becomes the "tipping point" where the tectonic plates of organizational systems begin their arduous, but redemptive, process of shifting. This is where we find the true servant-leader: at work in the trenches, seeking to become a more holistic leader for the sake of self, the sake of others and the for the sake of the good of the organization.

Why Forgiveness is Decisive for the Employee

We are prone in western culture to operate with an excessively individualistic orientation toward others. We easily cut ourselves off from the relational requirements of community and, as a 16 result, cut ourselves off from the relational lubricant and salve of forgiveness and grace. It logically follows, then, that when we find ourselves in an organizational community by economic necessity, we may not possess the requisite relational tools to make community work. The good news is that what one does not learn in a culture of anonymity can be learned within an organization where servant-leaders model forgiveness and invite others to experience personal growth, maturity, freedom and autonomy.

Healthy organizations, created by courageous servant-leaders, build communities out of which emerge authentic relationships, an appreciation for organizational stewardship and a concern for justice and grace. When servant-leaders understand the intrinsic worth of people and the value of building empowering relationships and communities within organizations, the organizations themselves become redemptive environments. Desmond Tutu (1999) provides an excellent description of the relational richness that so profoundly characterizes the dynamics at work within redemptive communities:

"A person is a person through other persons." It is not, "I think therefore I am." It says rather: "I am human because I belong. I participate, I share." [This] person is open and available to others, affirming of others, does not feel threatened that others are able and good, for he or she has a proper self-assurance that comes from knowing that he or she belongs in a greater whole and is diminished when others are humiliated or diminished, when others are tortured or oppressed, or treated as if they were less than who they are (p. 31).

Frankl (2000) expresses the same thought about relationships and community, but in a slightly nuanced form, when he observes that "On the human level, I do not use another human being but I encounter him, which means that I fully recognize his humanness; and if I take another step by fully recognizing, beyond his humanness as a human being, his uniqueness as a person, it is even more than an encounter - what takes place is love" (p. 93). I would further add to Frankl's thoughts that what takes place in this unique encounter is nothing less than authentic change.

It is a fact that the human person ultimately longs to be known, valued and esteemed. Much of what we do in life is motivated by this deep inner drive to discover who we are, why we are here and to experience unconditional love along the way. We do this by attempting to gain a sense of our transcendent worth and existential purpose (a personal teleology) and direction in the immediate and long-term contexts of our lives. Leaders can either assist in that journey or become impediments by ignoring or suppressing the transcendent pursuit within the heart. Such leader behavior can be maximally deleterious. Frankl (2000) affirms that the emergence of neurosis is often the result of a repressed search for a relationship with transcendence. "Repressed transcendence," notes Frankl, "shows up and makes itself noticeable as an "unrest of the heart"" (p. 73). Palmer (2004) calls the depression which results from oppressing or ignoring one's own truth "the uprising of the soul" (p. 36).

Only as we come to terms with the transcendent presence within can we successfully function and live, value others and thrive within community. Again, Frankl (2000) states that "The more [man] forgets himself - giving himself to a cause or another person - the more human he is. And the more he is immersed and absorbed in something or someone other than himself the more he really becomes himself" (p. 85).

17 Servant-leaders are those who comprehend that performance, whether life or work related, is maximized not through external drivers such as organizational environment, money, or positional status alone but especially through self-valuing and relational connectivity, both of which communicate a profound sense of contribution, partnership and belonging to the person. Create worth and value first, and you create authentic organizational communities where a legitimate and sustainable desire for performance thrives.

References and Readings

Anderson, R. (2001). The Shape of Practical Theology: Empowering Ministry with Theological Praxis. Donners Grove, IL: Intervarsity Press

Batsone, D. (2003). Saving the Corporate Soul & (who knows) Maybe Your Own: Eight principles for creating and preserving integrity and profitability without selling out. San Francisco, CA: Jossey-Bass.

Block, P. (1996). Stewardship: Choosing service over self-interest. San Francisco, CA: Berrett- Koehler Publishers.

Bossiday L. & Charan R. (2002). Execution: The discipline of getting things done. New York, NY: Crown Business.

Covey, S. R. (1990). Principle-centered Leadership. New York, NY: Fireside

Deming, W. (1994). The New Economics for Industry, Government, Education, 2nd Ed. Cambridge, MA: Massachusetts Institute of Technology.

Drucker, P. & Maciariello, J. A. (2004). The Daily Drucker. New York, NY: HarperCollins.

Frankl, V. E. (2000). Man's Search for Ultimate Meaning. New York, NY: Basic Books.

Fraser, S. (1988). My Father's House: A memoir of incest and of healing. New York, NY: Ticknor and Fields.

Friedman, E. H. (1999). A Failure of Nerve: Leadership in the age of the quick fix. Bethesda, MD: The Edwin Friedman Trust/Estate.

Greenleaf, R. (2002). Servant Leadership: A journey into the nature of legitimate power & greatness. New York/Mahwah, NJ: Paulist Press.

Greenleaf, R. (1991). The Servant as Leader. Indianapolis, IN: The Robert K. Greenleaf Center.

Heil, G, Bennis, W., Stephens, D.C. (2000). Douglas McGregor Revisited: Managing the human side of enterprise. New York, NY: Wiley

Hickman, G. H. (1997). KLSP: transforming organizations to transform society (Working Papers (Academy of Leadership Press). 18 Kim, D. (2002). Foresight as the central ethic of leadership. Indianapolis, IN: The Greenleaf Center for Servant-Leadership.

Machiavelli, N (1992). The Prince. New York, NY: Alfred A. Knopf Publishing.

McGregor, D. M. (2001). The Human Side of Enterprise. In J. M. Shafritz & J. S. Ott (Eds.), Classics of Organization Theory, 5th Ed. (pp. 179-184). Belmont, CA: Wadsworth. (Reprinted from The Human Side of Enterprise by D. M. McGregor in Management Review, November, 1957, New York: American Psychological Association)

Mitroff, I. & Denton, E. (1999). A Spiritual Audit of Corporate America: A hard look at spirituality, religion and values in the workplace. San Francisco, CA: Jossey-Bass.

Merton, T. (2002). Seeds. Boston, MA: Shambhala.

Merton, T. (1958). Thoughts in Solitude. New York, NY:Farrar, Straks and Giroux.

Northouse, P. G. (2004). Leadership Theory and Practice. Thousand Oaks, CA: Sage Publications.

Novak, M. & Cooper, J. W. (Eds.). (1981). The Corporation: A theological inquiry. Washington, D.C.: American Enterprise Institute.

Novak, M. (1990). Toward a Theology of the Corporation. Washington, D.C.: American Enterprise Institute.

Palmer, P. (2004). A Hidden Wholeness: The journey toward an undivided life. San Francisco, CA: Jossey-Bass.

Quinn, R. (1996). Deep Change: Discovering the leader within. San Francisco, CA: Jossey-Bass.

Smedes, L. (1984). Forgive and Forget: Healing the hurts we don't deserve. New York, NY: Pocket Books.

Specht, D. & Broholm, R. (2003). Toward a Theology of Institutions. Indianapolis, IN: The Greenleaf Center for Servant-Leadership.

Tutu, D. (1999). No Future Without Forgiveness. New York, NY: Doubleday.

Welch, J. (1986). Fools Crow. New York, NY: Penguin Books

Wiesenthal, S. (1969). The Sunflower: On the possibilities and limits of forgiveness. New York, NY: Schocken Books.

19 The Servant Leader and the Exercise of Forgiveness in the Context of the Organization - Part III by Dr. Jeffrey D. Yergler

Introduction

In Part I of this series Dr. Yergler discussed how the emotional, relational and spiritual expectations and deficits which people bring with them into the organization place incredible and often unreasonable pressures on those who lead and manage. It is the servant leader who is in a position to most effectively respond and intervene.

In Part II of this series Dr. Yergler very skillfully led us on a very mindful and powerful personal journey of how we can create worth and value first, and then create authentic organizational communities where a legitimate and sustainable desire for performance thrives.

In Part III Dr. Yergler discusses the servant leader and accountability, the transforming organization and a personal leadership style that is restorative and empowering. Being a servant- leader who intentionally incorporates the work of forgiveness into the total milieu of relationships and organizations, represents a holistic or complete response to the overall responsibility of leadership.

The Servant Leader, Forgiveness and Accountability

The organization, besides being a just and redemptive community, must also be a place of performance accountability and proper stewardship of organizational resources and finances. There are three dimensions of the servant-leader and forgiveness that must be seen from the perspective of organizational stewardship.

First, forgiveness helps servant-leaders hold employees accountable for the stewardship of the organization in terms of production quality and the return on the investment of assets. Though forgiveness must consistently be applied regardless of the person or performance, servant- leaders should always expect a return on the action of forgiveness (ROForgiveness).

Greenleaf (2002) held forgiveness and accountability in balance when he noted that "The servant-leader always empathizes, always accepts the person but sometimes refuses to accept some of the person's effort on performance as good enough" (p. 33-34). If forgiveness within the organization is not connected to personal and/or performance change, its application can be destructive to the employee, the servant-leader and the organization. Anderson (2001) points out that when forgiveness is used only as a "quick fix" and does not lead to personal and social renewal, it has essentially failed. Smedes (1984) agrees by saying that "there is no real forgiving unless there is first relentless exposure and honest judgment" (p. 127). Without accountability, the application of forgiveness can realize McGregor's (2001) archetypical description of soft management results. In an organization, the work of forgiveness should always result in a changed attitude and improved performance. In this sense, forgiveness is considered costly because it expects a response from the recipient. If forgiveness does not bring about changed behavior and performance, it becomes an expression of cheap forgiveness; while it is gladly received, there is no intent on the part of the recipient to change behavior patterns or 20 performance levels. In this case, from the perspective of the servant leader's responsibility toward the person and organizational stewardship, the employee puts himself or herself in a very tenuous position.

Second, forgiveness keeps the servant-leader accountable for his or her own mistakes and errant behaviors. When a servant-leaders seek reconciliation because of their own actions, they are choosing to sacrifice self-interest for the sake of service to the greater organizational community. In so doing they broaden and deepen the capacity of the organization to be a place where self- sacrificing service is not only accepted, but highly valued. In no way is this a small or easy step to take for the servant-leader. On the contrary, it is exceedingly difficult. When servant leaders pursue forgiveness, they are clearly, as Block (1996 ) notes, "...willing to be deeply accountable without choosing to control the world…[this] requires a level of trust that we are not used to holding" (p. 6).

Third, to be more specific about accountability, there are two primary areas where forgiveness and accountability come into play within the organization: the violation of core values and organizational processes. The core values of an organization are the organization's essential and enduring tenets. Often these core values include relational boundaries and expectations, how the work involves respect and justice between human beings whether they are internal colleagues or external vendors, clients or customers. When there is a serious infringement upon core values, when someone has failed to honor the injunction to provide respect and justice to people, the servant-leader must be especially insightful about the best course of action. Whether or not forgiveness is requested or granted, the servant-leader must determine if the employee is capable of more virtuous and morally-grounded behavior. To retain a toxic employee, under the rubric of forgiveness, is foolish, dangerous and irresponsible.

Forgiveness and organizational processes involve the financial benefit or cost of the employee to the organization. Performance mistakes resulting in financial loss for the organization can be exorbitant. Though forgiveness is given when a mistake is made regardless of the cost to the organization, the servant- leader must assess the ongoing liability involved in retaining the employee. Forgiveness, though it as an act of personal and organizational stewardship, must also "pass the test of the marketplace. It must be practical and economic" (Block, 1996, p. XXII). In the case of costly mistakes, forgiveness must also include an evaluation of individual competencies and organizational fit. Unintended mistakes, though always forgivable, are in some cases not worth the risk of a repeated failure. Even in reassignment or termination, forgiveness by the servant-leader remains an act of grace and can foster new beginnings for the person and the organization.

Because forgiveness is profoundly restorative, empowering and generative of the human spirit, it must be considered an unparalleled worth-and-esteem creating action that transforms the person at the deepest levels of self-identity, regardless of whether or not they stay with an organization. Those experiences where I have grown most have always resulted from personal crises and pain meeting up with justice and forgiveness. When it comes to our failures, what most of us know is the punitive nature of the law when, in actuality, what causes the greatest growth is truth coupled with grace.

The Servant-Leader and the Transforming Organization

21 We have affirmed up to this point the importance of forgiveness as a core leadership component in the life of the servant-leader. Two final questions, more macro in nature, must be asked and answered: How do servant-leaders help create transformed organizations, and, how does the sustained and consistent work of forgiveness, when included in the repertoire of servant- leadership, create organizations that impact the global community? I would offer three answers in response.

First, forgiveness eradicates impersonal and dehumanizing treatment of people for which organizations are known. Because the act of forgiveness communicates value and honor, it connects the organization's vision and mission with the manner in which people are treated in the organization. Like nothing else can, the work of forgiveness bridges any gap between what is stated in theory and what is practiced in actuality. The employment of forgiveness within the organization implicitly and explicitly declares that people matter, their growth matters and their role as trustees of the public, national and global sectors (social brokers of forgiveness) matters as well. Wise and mature organizations understand the "contagious nature," the external social and global impact, of organizational forgiveness.

Second, the practice of forgiveness in servant-leadership can lead to just and fair human resource structures and processes. Because forgiveness places a high value on the inherent worth and well being of people, it leads to the establishment of internal processes, policies and training which recognize and honor that worth and well being. It is a contradiction, and perhaps even an impossibility, to vaunt the exercise of forgiveness within and through servant-leaders, yet maintain destructive and demeaning organizational policies which have the net effect of dismantling the human spirit.

Third, because of the potential size and global location of an organization, the practice of forgiveness can potentially exemplify the politics and practice of redemption, hope and alternative moral models to the larger international community (Novak, 1981, 1990). In the case where an organization which values forgiveness is a multinational corporation, owning other corporations and subsidiaries throughout the world, the impact can be significant if it is willing to value the practice of forgiveness as a shared institutional and global value and then engage in the critical work of translating the language and behavior of forgiveness into the lingua franka and praxis of the local community. If forgiveness is practiced within an organization whose workforce is drawn primarily from the indigenous population, it is highly likely that the practice of forgiveness, in some measure, would be imported into the local communities and cultures.

A Personal Leadership Style that is Restorative and Empowering

Because I aspire to be a servant-leader, becoming a practitioner of forgiveness rather than merely a theologian who knows about forgiveness is a non-negotiable. However, the reality is that leading as a servant-leader and understanding how to exercise forgiveness is no simple task. Not only is this work complex, my own effectiveness as a servant leader who demonstrates forgiveness will always require personal depth and self-awareness. My capacity to authentically restore, redeem and empower others and to be vulnerable enough to allow others to restore me is contingent upon my own experience of restoration, redemption and empowerment. There is simply no other way. There is a difference between leaders who possess knowledge alone and those who possess knowledge coupled with the courage to execute by taking what they know and

22 translating that knowledge into actionable behaviors which create change (Bossidy & Charan, 2002). From my perspective, this ability to "translate" knowledge into actionable behaviors requires three competencies which, when applied consistently to my role as a servant-leader, will create a restorative and empowering leadership style.

First, I must always base my capacity to model forgiveness on remembering my own propensity toward hubris, arrogance, jealousy and selfishness. Leaders who do the most damage to those they lead lack self-awareness and deny their own broken humanity. The reality is that no leader can ignore her flawed humanity and continue to mature into a servant-leader. It is a Faustian myth for leaders to believe that they can conceal their humanity in order to leverage immediate and longer-term results when, in actuality, the suppression of their own humanity increases the chance that damaging consequences to people and the organization will be the eventual result. Greenleaf (1996) affirms this danger of focusing only on personal aggrandizement when he notes that "One may be conspicuously successful and at the same time may be destroying oneself and everything that is personally important" (p. 83). We do violence to ourselves, others and the organizations we serve when, as Merton (1958) describes, we choose to live in a world of unreality, blinded to our own identity, selfish ambition and success at any price.

Second, I will adhere to the belief that the exercise of forgiveness as a servant- leader releases individuals from the lethal, debilitating and immobilizing effects of their own anger, failure and shame. One of the greatest contributions I can make to an individual is to try to liberate him from the weight and baggage created by the effects of his own failures. Extending or inviting forgiveness, whether for a wrong suffered by the servant-leader or for wrongs suffered by another within or without of the organization, is a mandate for the servant-leader. The transformational impact of such liberation is powerful precisely because it asserts that, despite biased self-talk, the onerous opinions of others and costly errors of judgment, one is always worthy of love and hope and the possibility of new beginnings. As Kushner (Wiesenthal, 1969) observes, forgiveness, "…[frees] us from the shame of the past so that we can be different people, choosing and acting differently in the future" (p. 184). Servant-leaders always search for the beauty through the tarnished image. Covey (1990) affirms this thought by observing that principle-centered leadership discerns the difference between actual observed behavior and the "unseen potential" (p. 34).

Third, I will seek to exercise forgiveness in order to release individuals to the redemptive actions that restore people and organizations and which seek justice in the larger global community. In other words, servant-leaders who live and model forgiveness release others from self fragmentation and ridicule so that they themselves can be released to works of liberation and redemption on a relational and organizational level. In this sense, the act of forgiveness ultimately extends beyond individuals to the organization, the community and the global community.

As an aspiring servant-leader who fully embraces the power of forgiveness to restore and transform people and institutions, the spiritual dimension of forgiveness should not be overlooked. Given the precipitous potential for increasing chaos and hostility within our culture and world, all creation, it seems, is crying-out for forgiveness, redemption and meaning. Whether we are in concert with the words of Ambush Chief (Welch, 1986), "Give us peace and allow us to live in peace. Sun Chief, bless our children and allow them long lives. May we walk straight

23 and treat our fellow creatures in a merciful way" (p. 113) or agree with Viktor Frankl's (2000) assessment that "survival is dependent on direction…unless life points to something beyond itself, survival is pointless and meaningless. It is not even possible…Only those who [are] oriented toward the future, toward a goal in the future, toward a meaning to fulfill in the future, [are] likely to survive" (p. 134-135), the act of forgiveness is both a spiritual work and a spiritual calling that, of its own accord, seeks to move the created order toward a unifying and life-giving goal.

I am convinced that being a servant-leader who intentionally incorporates the work of forgiveness into the total milieu of relationships and organizations, both locally and globally, represents a holistic or complete response to the overall responsibility of leadership. From a more mystical vantage point, I see the work of forgiveness, when it is authentically lived in the life of a servant-leader, as an undoing or unraveling of the insidious and unrelenting damage caused by selfish human nature. To use the powerful metaphor of Sylvia Fraser (1988), "All of us are born into the second act of a tragedy-in-progress, then spend the rest of our lives trying to figure out what went wrong in the first act" (p. 241). I believe that servant-leaders, when they speak the words of forgiveness, begin to reverse the devastation in the human soul and heart set- loose somewhere in "the first act."

References and Readings

Anderson, R. (2001). The Shape of Practical Theology: Empowering Ministry with Theological Praxis. Donners Grove, IL: Intervarsity Press

Batsone, D. (2003). Saving the Corporate Soul & (who knows) Maybe Your Own: Eight principles for creating and preserving integrity and profitability without selling out. San Francisco, CA: Jossey-Bass.

Block, P. (1996). Stewardship: Choosing service over self-interest. San Francisco, CA: Berrett- Koehler Publishers.

Bossiday L. & Charan R. (2002). Execution: The discipline of getting things done. New York, NY: Crown Business.

Covey, S. R. (1990). Principle-centered Leadership. New York, NY: Fireside

Deming, W. (1994). The New Economics for Industry, Government, Education, 2nd Ed. Cambridge, MA: Massachusetts Institute of Technology.

Drucker, P. & Maciariello, J. A. (2004). The Daily Drucker. New York, NY: HarperCollins.

Frankl, V. E. (2000). Man's Search for Ultimate Meaning. New York, NY: Basic Books.

Fraser, S. (1988). My Father's House: A memoir of incest and of healing. New York, NY: Ticknor and Fields.

24 Friedman, E. H. (1999). A Failure of Nerve: Leadership in the age of the quick fix. Bethesda, MD: The Edwin Friedman Trust/Estate.

Greenleaf, R. (2002). Servant Leadership: A journey into the nature of legitimate power & greatness. New York/Mahwah, NJ: Paulist Press.

Greenleaf, R. (1991). The Servant as Leader. Indianapolis, IN: The Robert K. Greenleaf Center.

Heil, G, Bennis, W., Stephens, D.C. (2000). Douglas McGregor Revisited: Managing the human side of enterprise. New York, NY: Wiley

Hickman, G. H. (1997). KLSP: transforming organizations to transform society (Working Papers (Academy of Leadership Press).

Kim, D. (2002). Foresight as the central ethic of leadership. Indianapolis, IN: The Greenleaf Center for Servant-Leadership.

Machiavelli, N (1992). The Prince. New York, NY: Alfred A. Knopf Publishing.

McGregor, D. M. (2001). The Human Side of Enterprise. In J. M. Shafritz & J. S. Ott (Eds.), Classics of Organization Theory, 5th Ed. (pp. 179-184). Belmont, CA: Wadsworth. (Reprinted from The Human Side of Enterprise by D. M. McGregor in Management Review, November, 1957, New York: American Psychological Association)

Mitroff, I. & Denton, E. (1999). A Spiritual Audit of Corporate America: A hard look at spirituality, religion and values in the workplace. San Francisco, CA: Jossey-Bass.

Merton, T. (2002). Seeds. Boston, MA: Shambhala.

Merton, T. (1958). Thoughts in Solitude. New York, NY:Farrar, Straks and Giroux.

Northouse, P. G. (2004). Leadership Theory and Practice. Thousand Oaks, CA: Sage Publications.

Novak, M. & Cooper, J. W. (Eds.). (1981). The Corporation: A theological inquiry. Washington, D.C.: American Enterprise Institute.

Novak, M. (1990). Toward a Theology of the Corporation. Washington, D.C.: American Enterprise Institute.

Palmer, P. (2004). A Hidden Wholeness: The journey toward an undivided life. San Francisco, CA: Jossey-Bass.

Quinn, R. (1996). Deep Change: Discovering the leader within. San Francisco, CA: Jossey-Bass.

Smedes, L. (1984). Forgive and Forget: Healing the hurts we don't deserve. New York, NY: Pocket Books.

25 Specht, D. & Broholm, R. (2003). Toward a Theology of Institutions. Indianapolis, IN: The Greenleaf Center for Servant-Leadership.

Tutu, D. (1999). No Future Without Forgiveness. New York, NY: Doubleday.

Welch, J. (1986). Fools Crow. New York, NY: Penguin Books

Wiesenthal, S. (1969). The Sunflower: On the possibilities and limits of forgiveness. New York, NY: Schocken Books.

Dr. Jeffrey D. Yergler lives in University Place, Washington and is Principle for Integer Leadership Consulting (www.integerleadership.com). Dr. Yergler can be reached at [email protected] or by phone at: 253-230-1024.

26 Thinking “System” is thinking in a unique way --adapted from Peter Steinke

• Focus is on relationships, not separate objects

• Things exist only in relationship to something else

• Understanding of the whole is different from understanding each part.

• Each part contributes to what is happening

• Structure influences behavior

• Behavior is mutually reinforced

• Functioning changes because of the presence of ‘other”

• Cause and effect are interchangeable

• Influence is multidirectional

• Invisible forces structure space and behavior

• Interactions are dynamic, in flux, ongoing

• Process is a continuum

• Caterpillar and butterfly comprise one system

Basic Ideas of an Emotional System

1. All human beings live in emotional systems. The same emotional processes occur in all relationships.

2. Emotional systems are automatic, instinctive, reactive and defensive. Driving these systems are innate forces that seek survival. The resulting behaviors are not learned or thought out. They are “wired in,” natural phenomena.

3. Every person functions within a context of relationships. Two needs influence these relationships — the need to be separate, to stand alone, and to be independent; and the need to be close, to connect, and to interact with others.

4. Separation forces work to reduce the tension associated with being too close to others and the need to affiliate.

5. Closeness forces work to reduce the tension associated with individual differences and the need to be distinct.

27 6. Anxiety arises when individuals sense themselves to be outside their comfort zone relative to separateness and closeness.

7. Automatic, survival based behavior (emotional reaction) issues from anxiety, limiting one’s imaginative response to a situation.

8. Driven more by emotionality, one loses clarity, direction, good judgment, discriminatory powers, and resiliency.

9. Critical to healthy emotional systems is the ability of leaders to self-differentiate, i.e., defining self to others while staying in touch with members of the group, even if they remain reactive.

10. Self-differentiation directs energy to ones own functioning, one’s own response to the situation, and one’s own contribution to the interaction.

The thirteen most common triggers of anxiety in congregations:

Money Type of worship Issues involving sex/sexuality Pastor’s leadership style Old versus new Growth/survival Staff conflicts/resignation of staff member Internal or external focus Major trauma, tension, or transition Harm done to a child/death of a child Property building, space, territory Distance between the ideal and the real Lay leader’s leadership style

28 Change Theory Gil Rendle, Leading Change in the Congregation

Change is inevitable. Except from a vending machine. –Bumper Sticker Wisdom

Change is all around us. We are in a time of immense change in our churches, our families, and our society. We are in a time of a paradigm shift. Paradigm is a pattern, a model, an example. We do not live in a time of clear answers and this is unsettling. It causes fear among us. There are no magic standards that can be applied to all congregations. We live in a culture that embraces differences. 1947 what type of phone and how many in the average home – one, black, rotary dial. 2001 – how many choices – many. The role of the leader is to be faithful to the journey – to the challenge, the experimentation, the trial and error of ministry in a culture of change. Fear paralyzes organizations. Leaders need to cope with two fears – fear of too much change and fear of too little change. Leader’s responsibilities and roles are not about providing the answers or solutions but the ones who support others and help them ask the right questions of the organization.

Four assumptions about leading congregations facing change: 1. We are seeking new learniungs, not following old rules. Adult learning cycle – Do, Reflect on what they just did, Connect their new learnings with previous experiences and insights, and then Decide about what the next steps are, and then implement (Do) those steps. 2. Change will produce conflict, which is good and not to be avoided. Conflict is “two or more ideas in the same place at the same time.” 3. We need to appreciate experimentation and failure. Learning requires the hard work of analysis, discussion, and discernment. Being willing to experiment with new programs or approaches will provide new information, which in turn supports the learning necessary in a time of change. 4. Leadership is essentially a spiritual issue. The congregation is a faith community and will find its place by clearly shaping its spirit, not its structure or its programs. This is the most critical assumption.

It is critical that leaders know not what to do in a situation, but rather to determine what they believe or assume about the situation facing them. This is based upon a linear mental model that if the organization is facing a problem, then we should solve it. If something is broken we should fix it.

PROBLEMSOLUTIONIMPLEMENTATION

Research states that 50 to 60% of the variables affecting congregations are outside the control of congregational leaders. Free-floating anxiety is in our lives from the environment. When it builds to a certain point, problems are identified. If no resolution can be seen, it builds until it finds focus and strikes like lightning to discharge itself. Leaders need to not search for what is wrong or who is wrong.

29 Leaders need to determine the kind of situation they are facing in order to determine their appropriate role and response.

Ronald Heifetz differentiates three different kinds of situations: 1. Technical Situation – a problem can be clearly defined and a solution can be clearly applied. In other than technical situations, someone needs to learn something new in order to deal with the situation. To meet the budget for next year, need to develop a plan for the canvass and implement it. 2. Technical/Adaptive Situation – The problem can be clearly defined but the solution requires learning. 3. Adaptive Situation – Both the problem and the solution are unclear and new learning is required. Antiracism and anti-oppression work fall into this type of situation. How do we talk with each other about oppression? What is the problem that confronts us and how do we go about addressing it? Who needs to learn what and what do they need to learn?

Change Theory Models There are two lens in which to look at congregations – linear or chaotic. Which lens we choose will determine how we understand what we are dealing with and what might be the appropriate response of leaders.

Linear lens PROBLEM IDENTIFICATION ALTERNATIVE SOLUTIONS (BRAINSTORMING)  DECISION MAKING (CHOOSING FROM THE ALTERNATIVES)  IMPLEMENTATION

This is the basic problem solving methodology we were all taught as youth. The linear model of change works best when the problem is clear and not complex and when there is a low level of conflict regarding the situation. This is a “technical” situation.

Chaos lens John Scherer’s model of change takes into consideration the ever more complex situations that leaders face in congregations. A chaotic model begins with an understanding of change that recognizes the reality and the value of a time of chaos (messiness, lack of clarity, a need for wandering).

PAIN  (PLUS)  POSSIBILITY  (MINUS)  THE BOX  (WILL LEAD TO)  CHAOS – THE WILDERNESS  (WHERE WE WILL BE HELPED TO FIND)  THE CREATIVE AND FAITHFUL CHOICE

Pain is the awareness of an unacceptable disequilibrium, or a significant discrepancy between the way things ARE and the way things COULD BE. It is a pinch point. Pain provides motivation. It gives people a reason and purpose for hanging in there to work at a deeper level to see what is going on. Helping a congregation become aware of its pain is a delicate and creative task. The leader needs to help them face reality and support them so they don’t feel overwhelmed. Possibility is a description of a healthier state of being. Possibilities, like visioning, draw the picture of what could be without yet knowing how to get there. They provide motivation and direction to the congregation. Pain and possibility are the parents of change.

30 When pain and possibility have been shared appropriately, then leaders are to help the people think outside the box for creative ways to resolve the pain.

BSAINXLEATNTEARS Cross out six letters, without altering their sequence, to spell a familiar English word. (Do it literally and get banana)

Congregations need to break out of their mental boxes, their assumptions about the way congregations work, about the situation they are facing. Leaders need to be willing to risk and be creative. Chaos is scary. When we have become sensitive to the pain, developed some possibilities of what might be, and have worked past our assumptions about how things must be in order to step out of the box, we are delivered into the void of chaos. Few of us are desirous to walk into chaos where answers are hidden and rules are unknown. Chaos is creative space. Physics teaches us that a system held in chaos long enough will self-organize. It will renew itself and transcend beyond its former self to accommodate and relate much more effectively in its new environment. This is not easy for a leader. It means being willing to live with fear and failure. If we stay with our discomfort long enough, a new creative and faithful choice will emerge that stretch us in ways we couldn’t have imagined before. We find a new synthesis of ways to being faithful to our selves and our congregation.

Roller Coaster of Change This is another descriptive lens to use for measuring where a congregation is emotionally and allows the leader to gather information about what a congregation is experiencing. Peter Steinke says: “Anxiety provokes change. It prods and pushes us toward innovation or transformation. If, however, it reaches a certain intensity it prevents the very change it provokes.” Leaders need to measure the emotional intensity of feelings being expressed. A dilemma of leading change is that it naturally engages negative and angry feelings. As people become aware of the change in process anxiety increases and becomes more focused. People become better able to identify what they fear they will lose in the change. The fear prompts the basic fight or flight reaction that is part of our reptilian brain. Some will stay and fight for or against the change and will express anger while others will distance themselves and leave either quietly or with parting shots that are angry outbursts. Suddenly the whole congregation becomes reactive. The most helpful thing leaders can do in this situation is to ask what the message is that is being expressed by the feelings of the congregation. The roller coaster of change starts with excitement and anticipation. Energy levels go up whether the announced change is good news or bad. After the initial increase in energy there is a decline as complaints and feelings of anger begin to surface. Leaders need to remember that these negative emotions are a natural part of a system that has been thrown off balance by the change. The loss of energy and expressions of anger and depression will run a natural cycle in the system. Eventually, the system finds a new balancing point and emotions become more positive and hopeful for the future. In working with a congregation it is easier to persuade by being positive. If we say the left half is full of more negative feelings and the right half of more positive feelings, leaders need to know which half they are speaking to when communicating. 31 The effective leader will do a lot more listening and not trying to persuade people who are still on the left side of the roller coaster. This listening is far more important and the leader needs to communicate that he/she has listened and understood the other in their fear, frustration, and anger. Listening is listening, not agreeing. It means being able to be clear about the concerns people are raising and being able to demonstrate that the concerns have been heard, considered, and perhaps resolved. At the bottom of the roller coaster is a decision point, not a feeling. Note that it is a rational decision, not a resolution of all the feelings. Leadership needs to help hold people in their feelings and to address their concerns so people can be brought to a point where they will decide. When people make the rational decision to commit to the change, they are prepared to enter the work of the right half of the roller coaster. Here they gather their energy again and focus their efforts to accomplish the change. Leaders at this point need to provide accurate information and educate people about the change that is the goal of the ministry. People need to know clearly what they have committed themselves to and how the congregation will be different. When the decision has been made, then leaders can begin to talk and be persuasive.

32 The Leader As Change Agent

Growth always brings change, and sometimes change can bring growth. Yet change is traumatic for those involved. Even in periods of happy change—rapid membership growth, moving into a new building, calling a minister—people feel stress. When we set about initiating a desired change, optimism often gives way to pessimism, and even those who affirmed the need for change may drop out in one way or another. Understanding change and managing it wisely is perhaps the most difficult and important challenge our congregations face. Anyone working in extension is in a sense an agent of change. Organization development is a rapidly expanding field that offers some insights, and approaches we can use.

Evolutionary or homeostatic change

Organizations change (or die) in the natural course of events. Larry E. Greiner wrote an article [Evolution and Revolution as Organizations Grow, Harvard Business Review, July- August, 1972] in which he identifies five stages of evolutionary growth and corresponding crises of revolutionary change typical for organizations as they grow from small and young into larger and older organizations. The first stage is

1. Growth through creativity—a new idea, a new group has a period of growth through the sheer excitement of its newness, until it experiences a Crisis of leadership—when the creative founders no longer seem able to cope with the demands of the organization. Then comes 2. Growth through direction—when a strong leader takes the reins, but this is followed by a Crisis of autonomy—when others rebel against the strong leader’s control. Then there can be 3. Growth through delegation—with power and responsibility spread widely, resulting in a Crisis of control—or really lack of control. This calls for 4. Growth through coordination—and an elaborate, formal structure meets the needs of this larger, more mature organization. However, there may be a Crisis of red tape—or, in John Gardner’s words, “imprisonment in own procedures.” The only way to break out seems to be 5. Growth through collaboration—when the mature, creative, committed members of the organization take personal and interpersonal responsibility for its functioning through a complex but informal system of their own. Greiner doesn’t know what revolution is waiting in the wings of this fifth growth stage, but he suspects it may be a Crisis of psychological exhaustion.

Planned Change

We have a choice in our congregations. We do not need to sit and wait for change to overtake us with its homeostatic cycles, or for “organizational dry rot” (John Gardner again) to set in. We can initiate change as we see that it is needed. Kurt Lewin and Gordon Lippitt are two organization development theorists with ideas about how to manage intentional change in human groups. Lewin’s “force field analysis” is a painstaking process of identifying those forces in a situation that restrain us from achieving our desired change, and those forces which support the change. Then he would have us plan ways to weaken the restraining forces while simultaneously strengthening the supporting forces. Success

33 with these plans would “unfreeze” the status quo and allow the change to take place. Additional care is required to “refreeze” the situation in its changed position, lest is slip back again to the old status quo. A modified version of “force field analysis” is included in the “Process Guide for Task Forces or Committees” in the Congregational Handbook. It has proven useful for groups formulating plans of actions in areas of their congregational life that they want to change.

Gordon Lippitt identifies five common elements in planned change: 1) Advocacy, 2) Collaboration/cooperation, 3) System approach, 4) Interrelationship of change programs, 5) Emotionality and rationality.

To spell out this list more fully, first the “change agents” need to advocate, articulate, and promote the idea of change. They need to create a climate of acceptance, even enthusiasm for the change, to enlarge the number of supporters for it, and to plan ways for these supporters to work together. In all planned change, we must be aware of the fact that a human group— family, congregation, or other organization—is a system. We cannot tamper with it here without disturbing it there. Whatever change we make in one part of a system will affect every other part. Thus, if we have several change programs afoot at the same time, they must be carefully interrelated in mutually supportive ways. Finally, we must be aware of the emotional as well as the rational aspect of change. For example, even when a small fellowship knows that it must increase its membership and sincerely intends to do so, there is nevertheless a feeling of regret and loss about changing from an intimate extended family into a larger congregation.

Dealing with Feelings

Don Kelley and Daryl Conner diagram the emotional cycle of change, showing graphically why: we all have experienced in one way or another [“The Emotional Cycle of Change,” 1979 Annual Handbook for Group Facilitators, University Associates]. At the beginning of a planned change, when we have very little understanding of what will actually be involved, we feel optimistic and certain of success. As time goes on, however, and we begin to see what we’ve taken on, our pessimism increases, we have doubts, and we may opt out publicly (“Sorry, but my work schedule is so demanding that I’ll have to resign from the committee.”) or privately (“I know I’m supposed to make those phone calls tonight, but why bother—this thing is never going to come off.”). Finally, if we stick with the change effort, our pessimism peaks, we know the worst, and we become strangely hopeful. As we begin to see our way to the end, confidence and optimism increase, and completion of the task brings the reward of satisfaction. These change theorists believe that if people understand the emotional cycle that most change efforts involve, they will be better able to work their way through the sloughs of despond to completion of the task. A personal anecdote will illustrate another important emotional aspect of change. Our family moved when my son was only three years old. We took him with us to look at houses, and naturally he was fascinated with any children’s toys that were visible. Still, the awful truth of his anxiety about the move didn’t dawn on his parents until he tearfully told us that he really didn’t want to move away from all of his own toys. Once reassured that he could take his toys with him, he was happy again and willing to make the move. 34 Sometimes imagined effects of a change are far more threatening than actual ones. Some important things we have to be able to take with us, no matter what else may be in process of unfreezing, changing and refreezing! Wise change agents will find out what it is that people need to keep or unreasonably fear losing, and will plan accordingly. Resistance to change is natural and unavoidable, and extra nurturing is required to get us through the experience.

Planned continuity

Resistance to change sometimes results from confusing permanence with continuity. Permanence in human systems is impossible; continuity is essential. Periods of stability need to allow periods of major change. Some organization specialists feel that insufficient attention has been paid to Kurt Lewin’s “refreezing” stage and outline the functions of “stay agents,” those who are charged with maintaining stability and continuity during and between periods of change. [Broskowski, Mermis, and Khajavi, “Managing the Dynamics of Change and Stability,” 1975 Annual Handbook for Group Facilitators, University Associates.] 1. Stay agents build and maintain boundaries. They are concerned with roles, goals, procedures, purpose, and identity of organizations. 2. Stay agents build internal networks between subsystems. They pay attention in congregations to the interrelationship among various committees and the governing board, between professional and lay leaders, encouraging coordination and communication. 3. Stay agents collect and maintain resources. In our terms, this would include recruiting new members and involving people in various committees and interest groups, as well as raising funds to meet the budget. Another part of resource maintenance is forming important linkages with outside groups: other congregations in the area, the district, and the UUA. 4. Stay agents insure feedback on growth. They are sensitive to the current status of the group and see that the implications of the current status are clear to the leaders and planners. Like thermostats, they control the “on-off” switches in order to maintain the desired state of the organization. Change agents and stay agents are not necessarily different people, although they may be at any given time in the life of an organization. We all need to be careful to weave the threads of continuity into the fabric of our changing congregations.

The organization development cycle

The organization development cycle is that continuing process of organization development which keeps the system vital. It insures continuity as well as change. There are many variations of the cycle, but the elements are:

Information gathering and feedback (people who fill out questionnaires need to have the results and know that the results will be used in some constructive way); Goal setting (as inclusive as possible, knowing that people have commitment to goals they have set for themselves); Team building (providing ways for people to act, and developing working groups); Implementation (concrete action plans, actually put into action); Evaluation (what happened, and what next?).

35 The cycle repeats itself as the need for fresh information becomes apparent, and as previous goals are realized or revised, new people are brought on board, with fresh ideas for implementation, and so on. Tools for this continuing development cycle are in the Congregational Handbook. Now that you know what you’re looking for, you’ll recognize them!

36 Leadership Styles And Growth

Much work has been done on leadership styles, most often using the familiar grid with one axis representing the task or product and the other axis representing the people or relationships. Some schools of thought hold that there is an “ideal” leadership style giving equal attention to people and to product. However, the approach that seems most nearly congruent with leadership in a Unitarian Universalist congregation is Hersey and Blanchard’s Situational Leadership. In their book, Management of Organizational Behavior (Prentice-Hall), Paul Hersey and Kenneth H. Blanchard define leadership as enabling a group to accomplish a task. They describe four styles of leadership in terms of relative amount of concern for the task itself and for the working relationships within the group.

Style 1 — high task, low relationship Style 2— high task, high relationship Style 3—low task, high relationship Style 4—low task, low relationship

According to Hersey and Blanchard, the most effective leadership style to use depends upon the nature of the situation, and upon the “maturity” of the group. Maturity, in this context, takes three factors into account: 1) ability to set high, yet attainable goals; 2) requisite skills, experience and knowledge of resources to accomplish the task; and 3) responsibility for completing the task. A newly formed working group is most likely to be low in maturity: not familiar enough with the nature of the task to be able to set realistic goals, not yet having developed the necessary skills and experience, and not being clearly committed to seeing the job through to completion. Through working together over a period of time, the group gains maturity, and in order to maintain effectiveness, the group leader’s style needs to adapt to the growing experience, ability, and confidence of the group. Hersey and Blanchard point out that the most effective leadership style for a group that is low in maturity would be Style 1—helping the group first of all to define and structure the task, with less attention to relationships. Then, as the group comes to understand and undertake the task, an effective leader will shift to Style 2—giving more or less equal amounts of time, energy, and concern to developing good working relationships and to structuring the task itself. With increasing maturity on the part of the group, a leader can relax concern for the task and concentrate more on supporting relationships. Finally, a highly mature group will not require a high level of leadership concern for either task or relationship, having developed its own ways of working together as well as accomplishing the task. In our UU congregations, where we are constantly beginning new tasks, bringing new people on board, and forming new groups, the Situational Leadership approach seems “a natural.” However, most of us do not have all four styles easily at our command as leaders. We naturally tend to operate in a particular style that feels comfortable and most often works for us, although we usually can fall back on another style when required. Understanding the theory of Situational Leadership helps us to see the importance of shared leadership, including those who are comfortable and effective in using a directive style, those who are more naturally facilitative and supportive, and those who are good at delegation. Here is a point where personal growth and congregational growth clearly go hand in hand. If we can share leadership so that the appropriate leadership style is available at each stage 37 of maturity growth for a particular group, we can encourage the development of leadership within that group. When group members feel themselves growing at the same time as they are successfully accomplishing a task, they become enthusiastic and committed to the group effort. The vitality and effectiveness of such small groups in turn nourishes the larger life of the congregation and enhances its growth potential.

38 What a Board as a whole brings to the Congregation

Collective wisdom Continuity of policy Discerning questions Expertise Influence to attract resources Knowledge of the congregation & its mission

Minimum Job Requirements of Board Member

• A demonstrated interest in the congregation’s/district’s well being

• A desire to serve for at least one term

• Specific experience and/or knowledge in UU governance and structure

• Available time and willingness to attend all meetings and serve on at least one to two committees

• Willingness to read and stay abreast of issues.

Different Reasons Individuals Assume Board Roles • They were asked • Desire leadership • 3 C’s (Confusion/curiosity/couldn’t say no) • To give of time & services • Visibility • Being elected feels good • Status • Able to • To further own goals & represent areas of congregation • Sense of responsibility • Fun • Stretching/challenges • Helps in your work • Skills building • Loves church & want it to succeed • Strengthens connections • To exercise leadership

39 Ambivalent Feelings about Board role:

• Sense of being thrust into role • No other options • Fear • Resentful • Some people say no • Sense of realism

Basic Roles & Responsibilities of a Board

• Sets policy based upon congregational input • Establishes, institutes & supports mission & purpose • Serves as fiscal agents; ensures adequate resources & manages them • Selects its leadership/members • Helps develop, implement & support the Long Range Plan • Conducts periodic assessments & evaluations • Conducts organizational planning (annual retreat) • Identifies, develops, & monitors the programs & services • Serves as final arbitrator • Promotes the public image • Hires & supervises CEO (interim minister and other staff)

Board Functions/Tasks

• Keeping the congregation directly aligned with its vision and mission is the primary task of the board. • Accountability for the welfare of the congregation includes the following strategies: 1. Setting the tone 2. Inviting collaboration 3. Making decisions 4. Mapping the direction 5. Establishing boundaries 6. Encouraging self-expression 7. Staying in touch with the pulse and desires of the congregation 8. Monitoring and restraining any behavior that could potentially threaten the integrity of the board and its accountability to the congregation.

40 Board Members Job/Work Description

Purpose of Position

Together with other members of the board, a member is legally and morally responsible for all activities of the congregation. It is responsible for nurturing and promoting the vision and mission of the congregation. The board is responsible for determining congregational policy, developing the annual budget and determining the goals of the congregation.

Policy Administration

Responsible for proposing bylaws and ensuring that the congregation operates within them; acts on proposed revisions to the bylaws after congregational adoption; and adopts policies that determine the purposes, governing principles, functions and activities and courses of action of the congregation. Assumes responsibility for policies that govern the congregation and ensures that all legal requirements are met.

Evaluation

Regularly evaluates and reviews the congregation’s vision and goals, its operations and maintains standards of excellence. Monitors the activities of professional staff and committee performance; counsels and provides good judgment on its overall mission.

Finance

Approves and monitors the finances of the congregation; creates a financial climate for fulfilling the congregation’ s mission. Sees that sufficient funds are available for the congregation to meet its objectives. Develops and presents the annual budget (and audit) via solicitations from committees. Responsible for all expenditures dealing with the congregation.

Public & Community Relations

Gives sponsorship and prestige to the congregation and inspires confidence in its mission. Understands and interprets the work of the congregation to the community. Relates the mission of the congregation to the congregations in the district, in the larger community and to the UUA.

41 Governing Board Models

The Governing Board

The governing board of Unitarian Universalist congregations is referred to in a variety of ways: "the board," "The Board of Trustees," and even "the Standing Committee" or "the Parish Committee" in some older congregations. The responsibilities of the board and its composition are outlined in each congregation's bylaws. In general, a governing board of a congregation develops administrative policy, is accountable for the business affairs of the congregation, and is the trustee of the property of the congregation.

Whenever appropriate, the governing board should consult directly with the congregation, staff, council, or committee chairs in making its decisions. Congregations allow for such consultation in a variety of ways. At least three models of board and committee interactions are operative in our congregations.

Administrative Board

In this model, the governing board is composed of officers, trustees at-large, and committee chairs. The terms of office are arranged so that continuity and turnover are provided for. Communication between the committees and the board is direct. Coordination of program policy and budgetary responsibility is built into this model. A disadvantage is that committee chairs have to attend board as well as committee meetings, which can overburden them as well as the board with responsibilities best worked on in committee.

Policy-Making Board

In this model, the governing board is composed of officers and trustees elected by the congregation on a rotating basis, so that some members are replaced each year. Some or all board members may serve as liaisons to one or more committees. An advantage of this model is that board members are freed to attend to overall policy decisions and financial matters. They attend committee meetings as necessary but are not expected to be working members of other committees. A disadvantage is that communications between the board and committees may be haphazard. Consequently, this model depends on committee chairs and members interacting with the board as necessary.

Board-Council Model

In this model, the governing board and officers are elected by the congregation, as in the model for a policy-making board. The council is composed of chairs or representatives of the committees and may meet three or four times a year or monthly. The vice president sometimes also chairs the council.

An advantage of this model is that it provides for program coordination without overburdening board members or committee chairs. This model is particularly 42 appropriate for middle-sized and larger congregations that have several active programs. Large congregations may have several councils, each including representatives from committees that are closely related (e.g., Education Council, which includes Children's Religious Education Committee, Adult Religious Education Committee, Youth Adult Committee, Young Adult Programs).

As a congregation grows in size, it may change models to allow for a greater distribution of responsibility among the committees and the council.

Whatever model a congregation adopts, the governing board in a local congregation is entrusted with the responsibility of making policies that are consistent with and help to further implement the congregation's mission and stated direction. The board in any congregation lives in the tension between governing and managing the congregation's affairs. It is easy for a board to get caught up in administrative details or to do the work that should be delegated to the committee or staff responsible for that area.

A board can often lead best by knowing when to engage the congregation's committees, staff, and membership in their conversation. Generally, in a congregation that draws on congregational polity, it is the congregation that convenes to make large policy decisions. Consequently, in addition to its role to set policy, the board has the responsibility of incorporating the congregation's decisions in its work as well as presenting major decisions to the congregation.

43 The Profound Committee Vern Barnet Committees are groups not individuals, because our faith is that interpersonal exchange and shared responsibility not only generates better decisions for our group and lightens the load, but is also more rewarding personally as members spark each other with commitment and enthusiasm. This means the committee must meet regularly for this to happen, such as once monthly. Regular meetings are essential to plan, perform, and evaluate, yes; but more than that, the meetings provide the opportunity for the “profound” aspect to emerge. When people work together regularly in a church or fellowship setting that encourages them not only to get a job done but also to care about each other, then the religious, rather than simply the housekeeping, dimensions become manifest. And when committees, through their executives, take personal as well as business concerns to the Board, and engage in priority setting with the Board on behalf of their committees, then the religious process of identifying what is worthy — what we as people need from our church or fellowship — humanizes a task-oriented committee into a group religious adventure. Everyone in the church or fellowship thus needs to serve on a committee, to be represented in that adventure. For the organization must serve the people, not the other way around. As Board members are asked to report not simply the official acts of the committees, but also non-confidential news about the people on the committees, so we transform the committees from mere engines of duties into a profoundly human dance. I don’t disparage housekeeping functions. They are obviously essential. The Board, committees and I have spent the past few years identifying and filling these functions. But we must always see their larger purposes; as each committee meeting is more than a business session: it is a time for profound religious exchange with each other. A Group Member Expresses Her Needs Leader! If you want my loyalty, interest, and best efforts as a group member, you must take into account the fact that..... I need a sense of belonging: a feeling that I am sincerely welcome; a feeling that no one objects to my presence; a feeling that I am honestly needed for myself, not just for my hands, my money, etc. I need to have a share in planning the group goals. (My need will be satisfied only when I feel that my ideas have had a fair hearing.) I need to feel that goals are within reach and that they make sense to ME. I need to feel that what I’m doing contributes to human welfare, that its value extends beyond the group itself. I need to share in making the rules of the group - the rules by which together we shall work toward our goals. I need to know in some detail just what is expected of me so that I can work confidently. I need to have responsibilities that challenge me, that are within the range of my abilities, and that will contribute toward group goals. I have to see progress is being made toward the goals we have set. I need to be kept informed. I need to have confidence in the leader - confidence based upon assurance of consistent fair treatment, and of recognition when it is due.. In brief: The situation in which I find myself must make sense to me, quite aside from how much sense it makes to the leader. 44 Debrief Process

Making the most of each meeting as a learning opportunity

At the end of each meeting, take a few moments to consider these questions. You will notice that they cover not only the task or outcome of the meeting, but the process used to achieve it. Effective teams understand that it is important to consider the “what” as well as the “how”. Neglecting one or the other can lead to poor decisions, wasted time and even damaged relationships.

Questions for Discussion

What How 1. Did we accomplish our goal? (e.g., make the decision, resolve the issue, 1. Did everyone feel they were heard? (Did etc) we listen with respect? Did we all contribute our best energy?)

2. Did we agree on next steps and responsibilities? 2. Did we use our time wisely?

What worked well for us? What did not work well?

What do we want to do about our answers to these questions?

45 Volunteer Cartoon

46 Group Interaction Continuum

A. Responsible participation was lacking. We watched from 1 2 3 4 5 6 7 outside the group. We were A. Responsible participation was “grinding our own axes.” present. We were sensitive to the needs of our group. Everyone was “on the inside” participating. B. Leadership was dominated by one or more persons. 1 2 3 4 5 6 7 B. Leadership was shared among the members according to their C. Communication of ideas was abilities, insights. poor. We did not listen. We did 1 2 3 4 5 6 7 not understand. Ideas were C. Communication of ideas was ignored. good. We listened and understood one another’s ideas. Ideas were vigorously presented D. Communication of feelings and acknowledged. was poor. We did not express or 1 2 3 4 5 6 7 respond to feelings. No one D. Communication of feelings cared about feelings. was good. We were sensitive to feelings. Feelings were shared E. Authenticity was missing. and accepted. We were wearing masks. We 1 2 3 4 5 6 7 were behind roles. E. Authenticity was present. We were revealing our honest selves. F. Acceptance of persons was missing. Persons were rejected, 1 2 3 4 5 6 7 F. Acceptance of persons was an ignored, or criticized. active part of our give-and-take.

G. Freedom of persons was stifled. 1 2 3 4 5 6 7 G. Freedom of persons was Conformity was explicitly or enhanced and encouraged. The implicitly fostered. Persons were creativity and individuality of manipulated. persons was respected.

H. Climate of relationship was one of hostility or suspicion or 1 2 3 4 5 6 7 H. Climate of relationship was politeness or fear or anxiety or one of mutual trust in which superficiality. evidence of love for one another was apparent. The atmosphere was friendly and relaxed. I. Productivity was low. We were just coasting along. Our 1 2 3 4 5 6 7 I. Productivity was high. We meting was irrelevant. There was were earnestly at work on a task. no apparent agreement. We created and achieved something. 47 Process Guide For Task Forces Or Committees

Introduction On the following pages you will find a step-by-step guide for a working group, from the point of defining the issue at hand to the point of making specific recommendations or mapping out an action plan. The process may be completed in approximately two hours.

When to use the process guide The guide will prove useful any time a meeting or conference breaks up into sub-groups to address an issue or a number of different issues. It may also be used by any task force or committee engaged in designing plans for action or formulating recommendations to be presented to a congregation or governing board. Provision is also made for an individual recommendation or action plan to be formulated when a task force is composed of members of different committees or congregations, who will be carrying the suggestions back to their own local groups, as might be the case at a district, cluster, or regional conference or at a leadership retreat.

How to use the process guide Make a copy of the Process Guide for each member of the task force. Also supply each member with pencil and paper. In addition, each task force will need several sheets of large newsprint or butcher paper, masking tape for mounting the large sheets on the wall or other work surface, and a felt-tip marker for the use of the recorder.

If the guide is being used by a single task force or committee, skip Steps Ten and Eleven, calling for a sharing session in which each of a number of task forces makes a report.

If the guide is being used at a conference of representatives of several local groups, you may decide to use Alternative Step Twelve instead of, or in addition to, regular Step Twelve. This decision will be based upon the desired outcome of the conference: either to formulate recommendations or action plans as a whole (regular Step Twelve), or to send individuals back to their local groups with recommendations or action plans addressed to the local situations (alternative Step Twelve).

N. B. For maximum effectiveness, task forces should be composed of five to seven members. For some mystical reason, either five- or seven-member working groups prove more productive than six- member groups!

48 PROCESS GUIDE FOR TASK FORCES OR COMMITTEES (Make available one copy for each participant.)

FIRST, read this guide through quickly to get a general idea of the suggested process. When all members of your task force have finished this initial reading, select a group recorder and a timekeeper. Begin with Step One. Read the directions for each step carefully as you work your way through the process. (10 minutes)

STEP 1 and 2 – Ten Minutes STEP ONE. Working alone, write on a separate sheet of paper your statement of the issue before your task force.

STEP TWO. Share individual statements of the issue within your task force. As a group, agree on a shared statement of the issue before you. If there are dearly two areas of concern, divide the group and proceed. Write the group consensus statement of the issue on your own work sheet.

Step 3 – 5 Thirty Minutes STEP THREE. Working alone, list all the things you can think of that tend to get in the way of constructive action in the above issue area. Consider such blocks to action as attitudes, traditions, conflicts, organizational structures, lack of coordination of individual and group efforts, lack of personal skills, time or energy. Be as specific as you can.

STEP FOUR. With your recorder listing the items on newsprint, go round the circle in your task force, sharing the blocks to action that each of you has listed. Try not to repeat what has already been recorded on newsprint. You may want to enlarge upon an item already listed or to combine similar items. Avoid premature suggestion of solutions. You are still at the analysis stage of the process.

STEP FIVE. As a group, study the list of blocks to action and agree upon three to six that seem most important. From among the three to six items just chosen, agree upon one to three blocks to action that seem realistically solvable by you or someone available to you. Circle these important and solvable items on the newsprint list. Again, resist the lure of suggesting solutions!

Step 6 – Ten Minutes STEP SIX. Do not allow time pressure to push you into skipping this step. Your product will suffer if your group is not working well together. Don’t just assume that your group is working well. Take the next ten minutes to check it out! On the two scales below, circle the number nearest your own position. As a group, share the positions you have marked and discuss the reasons for your positions. Be specific and aim your comments toward helping your group to function effectively. Try to improve the way you work together as you move ahead with the remaining steps. Holding up the appropriate fingers above your forehead indicating one’s feelings is a quick way to check on how the group is functioning.

49 What I say is heard and valued in this group. 1 2 3 4 What I say is ignored in this group

Our group is moving along smoothly. 1 2 3 4 Our group is bogging down and grinding gears

Steps 7 – 9 Thirty Minutes STEP SEVEN. When the recorder has written at the top of a sheet of newsprint the important, solvable blocks to action that were circled in Step Five, begin to brainstorm ways to overcome these blocks. Continue for as long as ideas keep coming, up to ten minutes, with the recorder listing all ideas as nearly as possible exactly as stated. At the end of ten minutes (or when the ideas stop coming, whichever is sooner), make a last complete round of the group to be sure that no idea was lost or misstated.

STEP EIGHT. In sub-groups of two or three, look over the brainstorm list, share your reactions, and write down several action ideas that emerge from the list and that seem to you to be eminently workable. You may want to combine items on the brainstorm list. You may want to write action ideas that seem to sum up a trend of the group’s brainstorming. You may want to select specific items from the brainstorm list.

STEP NINE. Back in the total task force, list on newsprint the action ideas of each sub-group without repeating an idea already listed. Similar action ideas may be combined by mutual consent of the subgroups suggesting them.

Step 10 – Five Minutes STEP TEN. In the total task force, select someone to report for your group during the Sharing Session. Let your reporter practice on the group so that he or she can tell briefly what was your task force’s issue (Step Two), what you selected as the important and solvable blocks to action (Step Five), and what action ideas were listed (Step Nine).

STEP ELEVEN. Sharing Session. All task forces meet together to hear reports as outlined in Step Ten.

STEP TWELVE. As a total group or in separate task forces, agree upon recommendations to the decision-making body, or formulate a master plan of action from the ideas already listed. If you really want something to happen, do not leave this meeting until you know who will do what when, and how you will know it gets done. The recorder might transfer the chart below to a sheet of newsprint to help you pin down the specifics of your plan. Keep your own record as well.

*Remember the four rules for brainstorming: 1) the more ideas, the better; 2) the wilder the ideas, the better; 3) look for opportunities to “hitch-hike” by building on others’ ideas; 4) no questions, no elaboration or evaluation - until later (see Step Eight). The whole idea is to relax and censor inside our own heads so that the creative thinking can be run free. Have fun! Brainstorm ideas are written on newsprint, not graven in stone. You’ll have a chance later to discuss, adjust, edit, and decide.

50 What’s to be done? By whom? When? How will we know?

Alternative Step 12 – Ten Minutes ALTERNATIVE STEP TWELVE. Working alone, select from the newsprint list prepared in Step Nine the action ideas that you think are most directly applicable to your particular situation. Write your recommendation for action, including those to be involved, and suggesting first steps toward implementation.

51 What To Look For In Groups In all human interactions there are two major Ingredients content and process. The first deals with the subject matter or the task upon which the group is working. In most interactions, the focus of attention of oil persons is on the content. The second Ingredient, process, is concerned with what is happening between and to group members while the group is working. Group process, or dynamics, deals with such items as morals, feeling tone, atmosphere, influence, participation, styles of influence, leadership struggles, conflict competition, cooperation, etc. In most interactions, very little attention is paid to process, even when it is the major cause of ineffective group action. Sensitivity to group process will better enable one to diagnose group problems early and deal with them more effectively. Since these processes are present in all groups, awareness of them will enhance a person’s worth to a group and enable him/her to be a more effective group participant.

Below are some observation guidelines to help one process and analyze group behavior.

Participation

One indication of involvement is verbal participation. Look for differences in the amount of participation among members. 1. Who are the high participators? 2. Who are the low participators? 3. Do you see any shift in participation, e.g., highs become quiet; lows suddenly become talkative. Do you see any possible reason for this in the group’s interaction? 4. How are the silent people treated? How is their silence interpreted? Consent? Disagreement? Disinterest? Fear? etc. 5. Who talks to whom? Do you see any reason for this in the group’s interactions? 6. Who keeps the ball rolling? Why? Do you see any reason for this in the group’s interactions?

Influence

The influence and participation are not the same. Some people may speak very little, yet they capture the attention of the whole group. Others may talk a lot but are generally not listened to by other members.

7. Which members are high in influence? That is, when they talk others seem to listen. 8. Which members are low in influence? Others do not listen to or follow them. Is there any shifting in influence? Who shifts? 9. Do you see any rivalry in the group? Is there a struggle for leadership? What effect does it have on other group members?

Styles of Influence

Influence can take many forms. It can be positive or negative; it can enlist the support or cooperation of others or alienate them. How a person attempts to influence another may be the crucial factor in determining how open or closed the other will be toward being influenced. Items 10 through 13 are suggestive of four styles that frequently emerge in groups. 52 10. Autocratic: Are there those who attempt to impose their will or values on other group members or try to push them to support their decisions? Who evaluates or passes judgment on other group members? Do any members block action when it is not moving in the direction they desire? Who pushes to “get the group organized”?

11. Peacemaker: Who eagerly supports other group member’s decisions? Does anyone consistently try to avoid conflict or unpleasant feelings from being. expressed by pouring oil on the troubled waters? Is any member typically deferential toward other group members that gives them power? Do any members appear to avoid giving negative feedback, i.e., who will level only when they have positive feedback to give?

12. Laissez faire: Are any group members getting attention by their apparent lack of involvement in the group? Do any group members go along with group decisions without seeming to commit themselves one way or the other? Who seems to be withdrawn and uninvolved; who does not initiate activity, participates mechanically and only in response to another members question?

13. Democratic: Do members try to include everyone in a group decision or discussion? Express their feelings and opinions openly and directly without evaluating or judging others? Appear to be open to feedback and criticisms from others? When feelings run high and tension mounts, which members attempt to deal. with the conflict in a problem-solving way?

Decision-Making Procedures?

Many kinds of decisions are made in groups without considering the effects of these decisions on other members. Some people try to impose their own decisions on the group, while others want all members to participate or share in the decisions that are made.

14. Does anyone make a decision and carry it out without checking with other group members? (Self-authorized) For example, one member decides on the topic to be discussed and immediately begins to talk about it. What effects does this have on other group members?

15. Does the group drift from topic to topic? Who topic-jumps? Do you see any reason for, this in the group’s interactions?

16. Who supports other members’ suggestions or decisions? Does this support result in the two members deciding the topic or activity for the group (handclasp)? How does this affect other group members?

17. Is there any evidence of a majority pushing a decision through over other member’s objections? Do they call for a vote (majority support)?

18. Is there any attempt to get all members participating in a decision (consensus)?. What effect does this seem to have on the group?

19. Does anyone make any contributions that do not receive any kind of response or recognition (plot)? What effect does this have on the members? 53 Task Functions

These functions illustrate behaviors that are concerned with getting the job done, or accomplishing the task that the group has before them.

20. Does anyone ask for or make suggestions as to the best way to proceed or to tackle a problem?

21. Does anyone attempt to summarize what has been covered or what has been going on in the group?

22. Is there any giving or asking for facts, ideas, opinions, feelings, feedback, or searching for alternatives?

23. Who keeps the group on target? Who prevents topic-jumping or going off on tangents?

Maintenance Functions

These functions are important to the morale of the group. They maintain good and harmonious working relationships among the members and create a group atmosphere that enables each member to contribute maximally. They insure smooth and effective teamwork within the group.

24. Who helps others get into the discussion (gate openers)?

25. Who cuts off others or Interrupts them (gate closers)?

26. How well are members getting their ideas across? Are some members preoccupied and not, listening? Are there any attempts by group members to help others clarify their Idea?

27. How are ideas rejected? How do members react when their ideas are not accepted? Do members attempt to support others when they reject their ideas?

Group Atmosphere

Something about the way a group works creates an atmosphere that in turn is revealed in a general impression. In addition, people may differ in the kind of atmosphere they like in a group. Insight can be gained into the atmosphere characteristic of a group by finding words that describe the general impressions held by group members.

28. Who seems to prefer a friendly congenial atmosphere? Is there any attempt to suppress conflict or unpleasant feelings?

54 29. Who seems to prefer an atmosphere of conflict and disagreement? Do any members provoke or annoy others?

30. Do people seem involved and interested? Is the atmosphere one of work, play, satisfaction, taking flight, sluggishness, etc.?

Membership

A major concern for group members is the degree of acceptance or inclusion in the group. Different patterns of interaction may develop in the group that gives clues to the degree and kind of membership.

31. Is there any sub-grouping? Some times two or three members may consistently agree and support each other or consistently disagree and oppose one another.

32. Do some people seem to be “outside” the group? Do some members seem to be “in”? How are those “outside” treated?

33. Do some members move in and out of the group, e.g., lean forward or backward in their chairs or move their chairs in and out? Under what conditions do they come in or move out?

Feelings

During any group discussion, feelings are frequently generated by the interactions between members. These feelings, however, are seldom talked about. Observers may have to make guesses based on tone of voice, facial expressions, gestures, and many other forms of nonverbal cues.

34. What signs of feelings do you observe in-group members: anger, irritation, frustration, warmth, affection, excitement, boredom, defensiveness, competitiveness, etc.?

35. Do you see any attempts by group members to block the expression of feelings, particularly negative feelings? How is this done? Does anyone do this consistently?

Norms

Standards or ground rules may develop in a group that controls the behavior of its members. Norms usually express the beliefs or desires of the majority of the group members as to what behaviors should or should not take place in the group. These norms may be clear to all members (explicit), known or sensed by only a few (implicit), or operating completely below the level of awareness of any group members. Some norms facilitate group progress and some hinder it.

36. Are certain areas avoided in the group (e.g., sex, religion, talk about present feelings in group, discussing the leader’s behavior, etc.)? Who seems to reinforce this avoidance? How do they do it?

55 37. Are group members overly nice or polite to each other? Are only positive feelings expressed? Do members agree with each other too readily? What happens when members disagree?

38. Do you see norms operating about participation or the kinds of questions that are allowed (e.g., “If I talk, you must talk”’ “If I tell my problems you have to tell your problems”)? Do members feel free to probe each other about their feelings? Do questions tend to be restricted to intellectual topics or events outside of the group?

56 First UU Church of Austin http://www.austinUU.org One church, many beliefs ----- Rules for Board Meetings Date of Board Approval: July 17, 2001

Agenda: 1.The agenda will be set by the Executive Committee and formatted according to the "Board of Trustees meeting agenda format". 2.All reports (written or verbal), items (action or discussion), and visitors (with complicated issues or specific proposals) not included in the emailed meeting materials, will require the president's approval for inclusion in that meeting's agenda.

Visitor Policy: 1.The 15-minute Visitors Forum on the agenda is to allow visitors to address the Board. The 15 minutes shall be divided equally among the number of visitors wishing to speak. 2.Visitors may speak only when invited by the President to do so. Visitors with complicated issues or specific proposals will be requested to prepare them in time for the mailing of the agenda to Board members. 3.Visitors will be given the visitor policy in writing when they come to the meeting.

Meeting Times: 1.The meeting will begin promptly at the designated time decided upon by the current Board. 2.The meeting will be no longer than three hours in length from the time of call to order. A simple majority may extend the meeting for an additional 15-minute period. The meeting may be extended a maximum of two times and must adjourn after the second extension (3 ½ hours in length).

Communication: 1.Board members should use “I” statements (“I feel, I want, I need”.) 2.The Secretary at her/his discretion may require motions to be written out and given to the Secretary before discussion of that motion begins. 3.Each member has the freedom to suggest that the discussion be cut off. 4.Board members will inform the President if unable to attend the Board meeting. 5.Board members will remain knowledgeable of the by-laws.

Implementation: 1.These rules will be reviewed and approved by the Board at least annually and be included in the orientation of new Board members. 2.These rules will be included in the Policies and Procedures Manual in sections pertaining to the Board.

57 Best Meetings Practice 1. Agenda in advance 2. Everyone there and on time 3. Reaching for consensus on matters 4. Prepared for the meeting 5. People open to new ideas 6. People volunteer for assignments 7. There are generated action items with assignments 8. The agenda is timed 9. There is a consent agenda 10. Minutes are sent out in advance 11. High level of energy and interest 12. Agenda managed fairly 13. Talk about issues not making it personal 14. Having executive sessions for personnel and sensitive issues 15. Having a reason for the meeting 16. Felt listened to by others 17. The meeting time is respected 18. Meeting lasts no more than two hours 19. No diversions 20. Mission and vision guide the decisions 21. Good humor is present 22. Levity as needed 23. Open to the congregation as appropriate 24. Providing snacks 25. No sarcasm

58 Earmarks Of The Effective Group

Douglas McGregor, an industrial psychologist at the Massachusetts Institute of Technology, draws upon his observations of the management of large companies to characterize a well functioning, effective, creative group. 1. The atmosphere . . .tends to be informal, comfortable, relaxed... 2. There is a lot of discussion in which virtually everyone participates, but it remains pertinent to the task of the group... 3. The task or objective of the group is well understood and accepted by the members. There will have been free discussion of the objective at some point until it was formulated in such a way that the members of the group could commit themselves to it. 4. The members listen to each other. . .Every idea is given a hearing. People do not appear to be afraid of being foolish by putting forth a creative thought even if it seems fairly extreme. 5. There is a disagreement. . .Disagreements are not suppressed or over-ridden by premature group action. The reasons are carefully examined, and the group seeks to resolve them rather than to dominate the dissenter... 6. Most decisions are reached by a kind of consensus in which it is clear that everybody is in general agreement and willing to go along. . .Formal voting is at a minimum; the group does not accept a simple majority as a proper basis for action. 7. Criticism is frequent, frank and relatively comfortable. There is little evidence of personal attack, either openly or in a hidden fashion...

8. People are free in expressing their feelings as well as their ideas both on the problem and on the groups operation...

9. When action is taken, clear assignments are made and accepted.

10. The chair of the group does not dominate it, nor on the contrary does the group defer unduly to the chair. In fact. . . leadership shifts from time to time depending on the circumstances. . .There is little evidence of a struggle for power as the group operates. The issue is not who controls but how to get the job done. 11. The group is self-conscious about its own operation.

adapted from: McGregor, D. The Human Side of Enterprise. New York: McGraw-Hill, 1960.

59 Characteristics of Congregations By Size (adapted from Planning for Your Church, Doug Walrath]

Very Small-Sized Congregation (fewer than 75 members)

Interactions: Members see each other often, both in and outside of the congregation’s activities.

Program: Limited to the essentials: often only worship and fellowship. Being together is the major program. Lay leaders are accustomed to “making do” with limited resources.

Professional Ministry: Usually less than full-time if any at all.

Communication: Primarily by “word of mouth”.

Approach to Planning: Informal. Leaders get together and make decisions, influenced primarily by tradition. The primary challenge is to help members clarify needs and goals.

Small-Sized Congregations (75-200 members)

Interactions: Dominated by an active core group of members who interact frequently and regularly within and outside of the congregation. Non-core members may be aware of what is happening but do not shape events.

Program: More than essentials, but determined by the talent available. The same people lead programs year after year.

Professional Ministry: Likely to be full time. The minister’s role is determined by polity and requests, the congregation tends to be very independent.

60 Communications: Some print communication, “word of mouth” continues to be important.

Approach to Planning: Similar to the very small congregation.

Middle-Sized Congregations (200-350 members)

Interaction: Shaped by activities. A core group of members interact primarily through congregation. Policy is set by the Board with the influence of a few “pillars.”

Program: Full program meets the educational and social needs of the congregation.

Professional Ministry: Full time. The minister is expected to be a generalist, providing guidance and expertise in most congregational matters. Lay leaders dominate in building and financial matters.

Approach to Planning: Formal planning approach becomes essential. Long range planning will involve introducing structure and looking beyond the year-to-year operations.

Moderately Large-Sized Congregation (350-750 members)

Interaction: Members associate through a particular group or groups. One group may wish to dominate, but this will be difficult because of the size. Elected officers hold the authority and power. Long- standing members are less able to influence the direction of the congregation.

Program: A variety of programs, often offered to meet the demographic characteristics and interests of the members.

61 Professional Ministry: Staff members provide guidance only in areas of expertise.

Communication: Formal with print media dominating.

Approach to Planning: All structures are formal and planning occurs on a regular basis every year for every area of the congregation’s life. Structure and long range planning are essential to provide direction and unity.

Very Large-Sized Congregation (750 and more members)

Interaction: Most members are only active through their own group. No one knows all of the members. T he power resides in elected offices and boards.

Program: Is wide and varied. Often there really is something for everyone.

Professional Ministry: Staff members are expected to be very competent within a specific area. Most major services are staff directed.

Communication: Formal and in print. “Word of mouth” style is only used within the executive committee.

Approach to Planning: Similar to large congregations.

62 How to Minister Effectively in Family, Pastoral, Program, and Corporate Sized Churches

From Discerning Your Congregation’s Future – Oswald and Friedrich, Alban Institute, 1996.

Part I: The Theory of Congregational Size

Clergy may be set up for failure when they move from effective work in one size congregation and begin a new pastorate in a different-sized congregation. If, for example, a pastor is thriving in a pastoral-sized congregation (50 to 150 average worship attendance) and then receives a call to a program-sized congregation (150 to 350 average worship attendance), that pastor will have to make a significant shift in style of ministry to be effective in this new congregation, too. Few middle judicatories pay attention to this transition in context of ministry; thus they fail to prepare their clergy adequately for a new style of pastoral leadership. I would say it takes an unusually gifted pastor to shepherd a congregation from its birth to a corporate size. Few clergy have the flexibility required to accomplish all those necessary shifts in style. More is required than simply changing one’s behavior. Because not only clergy but members too get stuck at each stage of growth, every time there is a shift in size clergy need to convince the congregation’s leaders that a change in their behavior is warranted. Pastors of missions often take a congregation up to a certain size, only to reach a plateau at that level. The failure to grow is rarely the result of a conscious choice. Usually there are demographic factors that can be blamed. But at an unconscious level, the pastor has concluded that this is about as many people as she or he can handle. The congregation, also at an unconscious level, has colluded with that decision. The theory of congregational size that I find most workable is Arlin Rothauge’s, described in his booklet Sizing Up a Congregation for New Member Ministry.1 It was written to help congregations recognize the different ways different sized churches assimilate new members. When a theory is on target, however, it so accurately reflects reality that it can be applied to other dimensions of a church’s life and work. Rothauge’s theory elicits consistent “ahas” from clergy who are reflecting on their transition from one size parish to another. Whether churches are growing or downsizing, congregations hold on to deeply engrained assumptions about what constitutes a dynamic church and what effective clergy do. The inflexibility of these expectations is an important cause of clergy malfunctioning. Rothauge sets forth four basic congregational sizes. Each size requires a specific cluster of behaviors from its clergy. The average number of people attending weekly worship and the amount of money being contributed regularly provide the most accurate gauge of church size. Because membership rolls fluctuate wildly depending upon how frequently they are evaluated, they cannot provide an accurate measurement of congregational size. Rothauge also holds that a church’s size category is a matter of attitude as much as numbers. I know one congregation that averages 700 at Sunday worship and still functions on a pastoral model. All the pastor did was preach on Sunday and visit people through the week. The pastor’s perception of his job burned him out and eventually cost him his marriage and his ministry. Here is a brief description of each of Rothauge’s four sizes and my understanding of what members expect of clergy in each size. As clergy move into new congregations, they will profit from watching how a congregation’s expectations of its clergy, growing out of the church’s size and consequent dynamics, begin to be projected their way.

63 The Patriarchal/Matriarchal Church (0 to 50 average worship attendance)

This small church can also be called a Family Church because it functions like a family, with appropriate parental figures. It is the patriarchs and matriarchs who control the church’s leadership needs. What Family Churches want from clergy is pastoral care, period. For clergy to assume that they are also the chief executive officer and the resident religious authority is to make a serious blunder. The key role of the patriarch or matriarch is to see to it that clergy do not take the congregation off on a new direction of ministry. Clergy are to be the chaplains of this small family. When clergy don’t understand this, they are likely to head into direct confrontation with the parental figure. It is generally suicide for clergy to get caught in a showdown with the patriarchs and matriarchs within the first five years of their ministry in that place. Clergy should not assume, however, that they have no role beyond pastoral care. In addition to providing quality worship and home and hospital visitation, clergy can play an important role as consultants to these patriarchs or matriarchs, befriending these parent figures and working alongside them, yet recognizing that when these parent figures decide against an idea, it’s finished. Clergy should watch out for the trap that is set when members complain to them about the patriarch or matriarch of the parish and encourage the pastor to take the parental figure on. Clergy who respond to such mutinous bids, expecting the congregation to back them in the showdown, betray their misunderstanding of the dynamics of small church ministry. The high turnover of clergy in these parishes has taught members that in the long run they have to live with old Mr. Schwartz who runs the feed mill, even when they don’t like him. It is far too risky for members to get caught siding with pastors who come and go against their resident patriarch/matriarch. Because these congregations usually cannot pay clergy an acceptable salary, many clergy see them as stepping stones to more rewarding opportunities. It is not unusual for a congregation of this size to list five successive clergy for every ten years of congregational life. As Lyle Schaller claims, the longer the pastorates, the more powerful clergy become. The shorter the pastorates, the more powerful laity becomes. These Family Churches have to develop one or two strong lay leaders at the center of their life. How else would they manage their ongoing existence through those long vacancies and through the short pastorates of the ineffective clergy who are often sent their way? Loren Mead began his ministry in a Family Church in South Carolina. Later in his ministry he attended a clergy conference at which he discovered seven other clergy who had also started their 64 ordained ministry in the same parish. As they talked, the seven clergy realized that, in view of the difference in their styles and the shortness of their tenures, the only way that parish survived was to take none of them seriously. One of the worst places to go right out of seminary is to a Patriarchia1/Matriarchial Church. Seminarians are up to their eyeballs in new theories and good ideas. They want to see if any of them work. Even though some of those good ideas might be the ticket to their small church’s long-term growth and development, the church’s openness to trying any of them is next to zero. Sometimes, through the sheer force of personal persuasion, a pastor will talk a congregation into trying a new program or two. Pretty soon parishioners find themselves coming to church events much more than they really need to or want to. As they begin then to withdraw their investment from these new programs, the clergy inevitably take it personally. Concluding that their gifts for ministry are not really valued in this place, they begin to seek a call elsewhere. On the way out of the church they give it a kick, letting the parish know in subtle ways that they are a miserable example of Christian community. These small congregations have endured such recriminations for decades. The message they get from their executive is that they are a failure because they fail to grow while consuming inordinate amounts of time. Middle judicatories try to merge them, yoke them, close them—mostly to no avail. You can’t kill these congregations with a stick. Large churches are far more vulnerable. An executive can place an incompetent pastor in a large church and lose 200 members in one year. Yet the same executive can throw incompetent clergy at Family Churches, leave them vacant for years, ignore them —all with little effect. The Family Church has learned to survive by relying on its own internal leadership. These congregations need a pastor to stay and love them over at least ten years. This pastor would have to play by the rules and defer to the patriarch’s or matriarch’s leadership decisions for the first three to five years. At about year four or five, when the pastor does not leave, the congregation might find itself in somewhat of a crisis. At some level they are saying, “What do you mean, you are going to stay? No clergy stay here. There must be something the matter with you.” Then the questioning might begin: “Can we really trust you? Naw! You are going to leave us like all the rest.” In this questioning we can see the pain of these congregations. For a minute, let’s put ourselves in their shoes and imagine an ordained leader walking out on us every few years, berating us on the way out. Would we invest in the next pastor who came to us? Not likely! It would be simply too painful. The Family Church might have invested in one five years ago, only to find that the pastor left just when things started to move. Basically these people have learned not to trust clergy who repeatedly abandon ship when they see no evidence of church growth. I conclude that we need to refrain from sending these congregations seminary-trained pastors. History demonstrates that these churches have not been served well by full-time, ordained clergy. The Episcopal Diocese of Nevada and the North Indiana Conference of the United Methodist Church are among judicatories experimenting with employing people indigenous to the communities, providing them with some basic training to give long-term pastoral care on a part-time basis. I believe long-term tent making ministries offer the best possibility for ministering to many of these Patriarchial/Matriarchial Churches. If denominations and middle judicatories persist in placing newly ordained clergy in these parishes, they should do so only after laying out this theory for these clergy, helping them discover who indeed are the patriarchs and matriarchs of the parish, and suggesting some strategies for working with them. If these clergy find it simply too difficult to work with these parental figures, they need to let their executive know promptly. Rather than leaving these newly ordained clergy regretting they pursued ordained ministry in the first place, the executive should move them out of the Family Church.

The Pastoral Church 65 (50 to 150 average worship attendance)

Clergy are usually at the center of a Pastoral Church. There are so many parental figures around that they need someone at the center to manage them. A leadership circle, made up of the pastor and a small cadre of lay leaders, replaces the patriarchs and matriarchs of the Family Church. The power and effectiveness of the leadership circle depends on good communication with the congregation and the ability of the pastor to delegate authority, assign responsibility and recognize the accomplishments of others. Without such skill, the central pastoral function weakens the entire structure. The clergyperson becomes overworked, isolated, and exhausted, and may be attacked by other leaders. Finally the harmony of the fellowship circle degenerates. A key feature of a Pastoral Church is that lay people experience having their spiritual needs met through their personal relationship with a seminary trained person. In a Pastoral Church, it would be rare for a Bible study or a prayer group to meet without the pastor. The pastor is also readily available in times of personal need and crisis. If a parishioner called the pastor and indicated that she needed some personal attention, the pastor would drop over to see her, probably that afternoon but certainly within the week—a qualitatively different experience from being told that the first available appointment to see the pastor in her office is two weeks from now. The time demands on the pastor of a Pastoral Church can become oppressive. Most members, however, will respond with loyalty to a reasonable level of attention and guidance from this central figure. A second feature of the Pastoral Church is its sense of itself as a family where everyone knows everyone else. If you show up at church with your daughter Julie by the hand, everyone will greet you and Julie, too. When congregations begin to have 130 to 150 people coming every Sunday morning, they begin to get nervous. As Carl Dudley put it in Unique Dynamics of the Small Church,2 they begin to feel “stuffed.” Members wonder about the new faces that they don’t know—people who don’t know them. Are they beginning to lose the intimate fellowship they prize so highly? Clergy also begin to feel stressed when they have more than 150 active members whom they try to know in depth. In fact, this is one of the reasons why clergy may keep the Pastoral Church from growing to the next larger size—the Program Church. If clergy have the idea firmly fixed in their heads that they are ineffective as a pastor unless they can relate in a profound and personal way with every member of the parish, then 150 active members (plus perhaps an even larger number of inactive members) is about all one person can manage. There are some clergy who function at their highest level of effectiveness in the Pastoral Church. Given the different clusters of skills required for other sizes of congregations, some clergy 66 should consider spending their entire career in this size congregation. Since the Pastoral Church can offer a pastor a decent salary, clergy do tend to stick around longer. If clergy can regard themselves as successful only when they become pastors of a large congregations then 65 percent of mainline Protestant clergy are going to end their careers with feelings of failure. Two thirds of mainline Protestant congregations are either family- or pastoral-size churches. Clergy with strong interpersonal skills fare well in the pastoral-Size church. These clergy can feed continually on the richness of direct involvement in the highs and lows of people’s lives. Clergy who enjoy being at the center of most activities also do well. There are lots of opportunities to preach and lead in worship and to serve as primary instructor in many class settings for both young and old. Outgoing, expressive people seem to be the best match for the style of ministry in the Pastoral Church. An open, interactive leadership style also seems to suit this size church best. Growth in the Pastoral Church will depend mainly on the popularity and effectiveness of the pastor. People join the church because they like the interaction between pastor and people. When new people visit the congregation for the first time, it is likely to be the pastor who will make the follow-up house call. When some congregations grow to the point where their pastor’s time and energy is drawn off into many other activities and the one-on-one pastoral relationship begins to suffer, they may hire additional staff to handle these new functions so their pastor can once again have plenty of time for interpersonal caring. Unfortunately, this strategy will have limited success. To begin with, when you hire additional staff, you then have a multiple staff, which requires staff meetings, supervisions delegation, evaluation, and planning. These activities draw the pastor deeper into administration. Then, too, additional staff members tend to specialize in such things as Christian education, youth ministry, evangelism, or stewardship, which tends to add to the administrative role of the head of staff, rather than freeing up his or her time for pastoral care. As we move to the next size congregation, notice the change in the diagram of the church’s structure. Clergy consider a congregation’s transition from pastoral- to program-size the most difficult. One can expect enormous resistance on the part of a Pastoral Church as it flirts with becoming a Program Church. Many churches make an unconscious choice not to make the transition and keep hovering around the level of 150 average worship attendance. The two treasured features of a Pastoral Church that will be lost if it becomes a Program Church are ready access to their religious leader and the feeling of oneness as a church family, where everyone knows everyone else and the church can function as a single cell community. Two things prevent a congregation from making that transition. The first barrier is found in the clergy. When clergy hold on to a need to be connected in depth to all the active members, then they become the bottleneck to growth. The second barrier is found in the lay leaders who are unwilling to have many of their spiritual needs met by anyone except their ordained leader. It is most helpful to put this theory up on newsprint before the chief decision-making body of the church and to ask them where they think they are as a parish. If they have been saying “yes, yes” to church growth with their lips, but “no, no” with their behavior, this theory can bring their resistance to the conscious level by pointing out the real costs they will face in growing. Churches tend to grow when parish leaders, fully aware of the cost of growth, make a conscious decision to proceed. Without the backing of key lay leaders, the cost of moving from a pastoral- to a program-size church usually comes out of the pastor’s hide. The parish may welcome the pastor’s efforts in parish program development, while still expecting all the parish calling and one-on-one work to continue at the same high level as before. Burnout or a forced pastoral termination can often result.

The Program Church (150 to 350 average worship attendance)

67 The Program Church grows out of the necessity for a high quality personal relationship with the pastor to be supplemented by other avenues of spiritual feeding. Programs must now begin to fulfill that role. The well-functioning Program Church has many cells of activity, which are headed up by lay leaders. These lay leaders, in addition to providing structure and guidance for these cells, also take on some pastoral functions. The stewardship committee gathers for its monthly meeting, and the committee chair asks about a missing member, Mary Steward. Upon being told that Mary’s daughter had to be taken to the hospital for an emergency operation, the chair will allow time for expressions of concern for Mary and her daughter. The chair may include both of them in an opening prayer. If the teacher of an adult class notices that someone in the class is feeling depressed, the teacher will often take the class member aside and inquire about his well-being. Even if the teacher eventually asks the pastor to intervene, the pastor has already gotten a lot of assistance from this lay leader. Clergy are still at the center of the Program Church, but their role has shifted dramatically. Much of their time and attention must be spent in planning with other lay leaders to ensure the highest quality programs. The pastor must spend a lot of time recruiting people to head up these smaller ministries, training, supervising, and evaluating them, and seeing to it that their morale remains high. In essence the pastor must often step back from direct ministry with people to coordinate and support volunteers who offer this ministry. Unless the pastor gives high priority to their spiritual and pastoral needs, those programs will suffer. To be sure, a member can expect a hospital or home call from the pastor when personal crisis or illness strikes. But members had better not expect this pastor to have a lot of time to drink coffee in people’s kitchens. To see the pastor about a parish matter, they will probably have to make an appointment at the church office several weeks in advance. When clergy move from a Pastoral Church to a Program Church, unless they are able to shift from a primarily interpersonal mode to a program planning and development mode, they will experience tension and difficulty in their new congregation. It is not that clergy will have no further need for their interpersonal skills. Far from it—they need to depend on them even more. But now those interpersonal skills will be placed at the service of the parish program. Key skills for effective ministry in a Program Church begin with the ability to pull together the diverse elements of the parish into a mission statement. Helping the parish arrive at a consensus about its direction is essential. Next the pastor must be able to lead the parish toward attaining the goals that arise out of that consensus. In the Program Church, clergy need to be able to stand firm at the center of

68 that consensus. To wilt in the face of opposition to this consensus will be seen as a lack of leadership ability. The Program Church pastor will also need to be able to motivate the most capable lay people in the parish to take on key components of the parish vision and to help make it become a reality. Developing the trust and loyalty of these parish leaders and ensuring their continued spiritual growth and development is another key part of the cluster of skills needed in the program-sized church. For clergy who get their primary kicks out of direct pastoral care work, ministry in a Program Church may leave them with a chronic feeling of flatness and lack of fulfillment. Unless these clergy can learn to derive satisfaction from the work of pastoral administration, they should think twice about accepting a call to this size parish.

The Corporate Church (350 or more average worship attendance)

The quality of Sunday morning worship is the first thing you usually notice in a Corporate Church. Because these churches usually have abundant resources, they will usually have the finest organ and one of the best choirs in town. A lot of work goes into making Sunday worship a rich experience. The head of staff usually spends more time than other clergy preparing for preaching and worship leadership. In very large corporate churches, the head of staff may not even remember the names of many parishioners. When members are in the hospital it is almost taken for granted that they will be visited by an associate or assistant pastor, rather than the senior pastor. Those who value highly the corporate church experience are willing to sacrifice a personal connection with the senior pastor in favor of the Corporate Church’s variety and quality of program offerings. Sometimes the head pastor is so prominent that the personage of the pastor acquires a legendary quality, especially in the course of a long pastorate. Few may know this person well, but the role does not require it. The head pastor becomes a symbol of unity and stability in a very complicated congregational life. The Corporate Church is distinguished from the Program Church by its complexity and diversity. The patriarchs and matriarchs return, but now they appear as the governing boards who formally, not just informally, control the church’s life and future. Laity lead on many levels, and the Corporate Church provides opportunity to move up the ladder of influence. Key to the success of the Corporate Church is the multiple staff and its ability to manage the diversity of its ministries in a collegial manner. Maintaining energy and momentum in a Corporate Church is very difficult when there is division within the parish staff. Any inability to work together

69 harmoniously is especially evident during Sunday worship, where any tensions among the ordained leadership of the parish will manifest themselves in subtle ways. It is at this point that clergy making the transition to the Corporate Church find themselves most vulnerable and unsupported. Our denominational systems do little to equip clergy to work collegially within a multiple staff. A three-day workshop on the multiple staff is a bare introduction. Leaders in industry with a master’s degree in personnel management still make serious mistakes in hiring and developing leaders for the corporation. The head of staff of a Corporate Church learns to manage a multiple staff by trial and error. Sacrificing a few associate and assistant clergy on the altar of experience is the price the church pays for such lack of training. For the most part we clergy are not taught to work collegially. In seminary we compete with one another for grades. Each of us retreats to his or her own cubicle to write term papers. There is little interaction in class. In seminary we don’t really have to take each other seriously. This might change if, for example, a professor were to assign four seminarians to complete research on a church doctrine, write one paper, and receive a group grade. In that kind of learning atmosphere, we would have to take one another on and argue about our different theological perspectives and forms of piety. Unless our training can begin to equip us for collegial ministry, our seminaries will continue to turn out lone rangers who don’t really have to work with other clergy until they get to the Corporate Church or the larger program church. By that time our patterns have been set. The clergy who are called as heads of staff in Corporate Churches are usually multi-skilled persons who have proven their skill in a great variety of pastoral situations. Now, however, in a multiple staff, the senior minister will need to delegate some of those pastoral tasks to other full-time staff members, who will inevitably want to do them differently. Learning to allow these people to do things their own way is in itself a major new demand. Our research with the Myers-Briggs Type Indicator indicates that congregations are best served when the multiple staff includes different types. The more diverse the staff, the greater its ability to minister to a diverse congregation. But this requirement for diversity makes multiple staff functioning more complicated: the more diverse the staff, the harder it is to understand and support one another’s ministries. Lay leaders are generally completely baffled by the inability of ordained people to work collegially. “If our religious leaders aren’t able to get along, what hope is there for this world?” they may wonder. Lay leaders could help enormously by seeing to it that there is money in the budget for regular consultative help for the staff. This help is not needed only when tensions arise. Multiple staffs need to be meeting regularly with an outside consultant to keep lines of communication open and difficulties surfaced. When the multiple staff is having fun working well together, this graceful collegiality becomes contagious throughout the Corporate Church. Lay people want to get on board and enjoy the camaraderie. The parish has little difficulty filling the many volunteer jobs needed to run a Corporate Church. In addition to learning to manage a multiple staff, clergy making the transition to head of staff need to hone their administrative skills. These clergy are becoming chief executive officers of substantive operations. Yet I would emphasize leadership skills over management skills. While managers can manage the energy of a parish, leaders can generate energy. The Corporate Church needs leaders who know how to build momentum. Otherwise, even when managed well, these large churches run out of gas and begin to decline.

70 Congregational Structure and Size General Characteristics Characteristics Family Church (or Pastoral Church Matriarchal/Patriarchal) Size Very Small Small Leadership 1 or 2 key lay leaders dominate Minister is very visible and for many years has many strong personal relationships. Lay leaders are generalists, rather than specialists. Membership Up to 70 members 50-200 Average worship Up to 50 30-100 attendance Paid staff Part-time, if any. Reluctance to Minister may be full or part- hire people. time. May have one or more part- time staff: music, custodian, RE, and/or office administrator. Governance structure Rapid turnover Board; Board members are liaisons to “committees” of 1; strong committees. Some people fill influence from key leaders, who a lot of different functions. often are not on the Board “The Myth” “We’re all part of the family.” “We all know each other.” Planning minimal, short-term; do the same Plan one year at a time. things every year in the same way Communication Mostly informal networking Informal networking, supplemented by some productive meetings and a good newsletter. Organization of Flat; everyone is more or less Volunteers are networked and Volunteers equal, except the 1 or 2 key organized by minister, with leaders. Some openness to support from committees. volunteers taking on whatever Usually, there’s openness to task they choose, until they volunteers taking on new conflict with the key leader(s)’ tasks. wishes.

71 Characteristics Program Church Corporate Church Size Mid-Sized Large Leadership Minister becomes organizer. Staff handle various concerns, Small groups predominate, with coordinated by minister or lay leaders in these groups taking ministerial team. Board, on part of the pastoral role. councils and committees set the parameters within which staff operate. Membership 140-550 more than 400 Average Worship 90-300 more than 250 Attendance Paid staff One or two ministers. Increasing More than one minister. core staff (RE, Office Complex, multiple staff, administrator) to fulltime. Add coordinated and supervised by adjunct specialized staff, for senior minister or ministerial examples: Youth leader, team. Accompanist, Wedding Coordinator, Volunteer Coordinator, Nursery supervisor Governance structure Board/Council Structure Multiple Council Model ‘The Myth” “We can provide everything you “Easy to find; hard to be need.” found.” [Lyle Schaller] Planning 2 years ahead 5 years ahead Communication Structured and reliable systems of Systems of communication communication and decision- and decision-making are making emerge. complex and established. Policy manuals are followed and updated regularly. Organization of Volunteers networked by Volunteers act in adjunct to Volunteers committees and Program Council, staff, who spend significant supported by minister. Job time organizing, supervising, descriptions become written and and supporting volunteers. supervision systematized. Developed by Jonalu Johnstone, based on work of Lyle Schaller and Roy Oswald

Carver Model Roles and Responsibilities of Board Members

Excerpted from Carver Guide 2: Your Roles and Responsibilities as a Board Member, John Carver and Miriam Mayhew Carver, Jossey-Bass Publishers, 1996. 72 Job Products of the Board Board members can be successful strategic leaders if they nurture their sense of group responsibility. All members must participate in the discipline and productivity of the group. All members must be willing to challenge and urge each other on to big dreams, lucid values, and fidelity to their trusteeship. All members must cherish diversity of viewpoints as well as the challenge of reaching an unambiguous, single board position derived from that diversity. All members must strive for accountability in the board’s job, confident that if quality dwells in the boardroom, the rest of the organization will take care of itself.

1. The board’s first product is the organization’s linkage to the ownership. The board acts in trusteeship for “ownership” and serves as the legitimizing connection between this base and the organization.

2. The board’s second direct product is explicit governing policies. The board has the obligation to fulfill fiduciary responsibility, guard against undue risk, determine program priorities, and generally direct organization activity. A board can be accountable yet not directly responsible for these obligations by setting the policies that will guide them. The values and perspectives of the whole organization can be encompassed by the board’s explicit enunciation of broad policies if those policies follow a few simple principles.

3. The board’s third direct product is assurance of executive performance. The board is obligated to ensure that the staff faithfully serves the board’s policies. If the CEO continually fails to fulfill these explicit expectations, the board is itself culpable. The board has no choice but to take the steps necessary to remedy the situation. Although the board is not responsible for the performance of staff, it must ensure that staff (as a whole, not individually) meet the criteria the board has set. In this way, its accountability for that performance is fulfilled.

These three undelegable job contributions are the unique responsibilities of a governing board – unique because only the governing body can contribute to these products. The board may add other products to this list, but it cannot shorten it and still responsibly govern. Whatever the board decides about assuming more than the basic three responsibility areas, the matter must be made explicit and all further board activities made consonant. It is important that the initial three core areas, because they cannot be delegated, be given primacy. No board should add items unless it is sure its allegiance to the first three will not be diluted.

Hands On!! Examples of what the board should do hands on – 1. Set the board’s work plan and agenda for the year and for each meeting 2. Determine board training and development needs 3. Attend to discipline in board attendance, following bylaws and other self-imposed rules 4. Become expert in governance 5. Meet with and gather wisdom from the ownership 6. Establish the limits of the CEO’s authority to budget, administer finances and compensation, establish programs, and otherwise manage the organization

73 7. Establish the results, recipients, and acceptable costs of those results that justify the organization’s existence 8. Examine monitoring data and determine whether the CEO has used a reasonable interpretation of board-stated criteria

Hands Off!! Examples of what the board should keep hands off – 1. Establish services, programs, curricula, or budgets 2. Approve the CEO’s personnel, program, and budgetary plans 3. Render any judgments or assessments of staff activity where no previous board expectations have been stated 4. Determine staff development needs, terminations, or promotions (except for the CEO) 5. Design staff jobs or instruct any staff member subordinate to the CEO (except when the CEO has assigned a staff member to some board function) 6. Decide on the table of organization and staffing requirements

74 Basic Principles of Policy Governance condensed with review and permission from John Carver & Miriam Mayhew Carver Guide Series on Effective Board Governance, Jossey-Bass, 1996

with notes inserted on adapting the model to Unitarian Universalist churches — by Margaret Keip

Policy Governance is a fundamental redesign of the role of a board, emphasizing values, vision and the empowerment of both board and staff. It is built on ten principles:

The Trust in Trusteeship

Boards exist to own an organization on behalf of some identifiable ownership to which they are answerable. Simply put, a board governs on behalf of persons who aren't seated at the table.

MK: In a church the owners [members] constitute the organization. They are the church, and are served by it as well.

The primary relationship the board must establish, maintain, clarify, and protect is its relationship with its owners keeping in contact with them, and hearing their voices.

MK: This is a far easier task for church boards than most non-profits. Many are the means at hand.

The Board Speaks with One Voice or Not at All

A board is a corporate entity entrusted by its owners with the authority to govern and lead the organization. If the board is to lead, then on each given issue, it must speak with a single voice. The strength of this voice arises from the diversity of viewpoints and intentions its members bring to the board, as well as from the way the board focuses this multiplicity into unity. This one-voice principle doesn't require or imply unanimity. On the contrary, the board must embrace all the diversity it can on behalf of the ownership. Differences among trustees are not only respected, but encouraged. Rarely will a vote be unanimous. Those board members who lose a vote, however, must accept that the board has spoken and that its decision is now to be implemented. The board should not present conflicting messages to its ownership or its staff.

This principle of one voice can be undermined by charging board officers with roles of management, and by creating committees with mandates related to areas of staff responsibility. A board chair who supervises the chief executive, or a committee set up to instruct staff, must inevitably violate the one- voice principle in order to function.

Board committees are legitimate when they help with tasks that belong to the board. They are not when they help with tasks that have been delegated to others. Staff spend as much time almost making decisions, which then must be passed through committees, as they would spend actually making the decisions.

MK: Board committees do groundwork preparing the Board for its work. Church committees develop programs and manage congregational activities in coordination with paid staff.

75 The principle of one voice can also be broken by individual board members who, thinking they are being helpful, go directly to staff with instruction or guidance.

Unless a board masters the art of speaking as a group, it has little power to lead. A board speaks with one voice...or it doesn't speak at all.

Board Decisions Are Predominantly Policy Decisions

Policy is here defined as the value or perspective that underlies action. Board policies express the board's soul, embody the board's beliefs, commitments, values, and visions, and express its wisdom. Board policies should be generated by the board itself, not brought to it from other sources. Policies develop out of the board's struggle with values, from the stage of initial musing to crafting a written document.

The board decides what to have policies about, and to what level of detail it will develop them. Its policies fit into four categories:

ENDS — The board defines which human needs are to be met, for whom, and at what cost. Written with a long-term perspective, these mission-related policies embody the board's vision, and the organization's reason for being.

EXECUTIVE LIMITATIONS —The board establishes the boundaries of acceptability within which staff methods and activities can responsibly be left to staff. These policies limit the means by which Ends shall be achieved.

BOARD-STAFF LINKAGE —The board clarifies the manner in which it delegates authority and how it evaluates performance relative to ends and limitations.

GOVERNANCE PROCESS —The board determines its philosophy, its accountability, and the specifics of its own job.

Except for what belongs in bylaws, these categories of board policy contain everything the board has to say about values and perspectives that underlie all organizational decisions, activities, practices, budgets, and goals.

The Board Formulates Policy by Determining the Broadest Values Before Progressing to More Narrow Ones

Values come in sizes; large values contain ranges within which smaller ones occur, like a nested set. A board establishes control over large issues with broad policies, and subsequently decides how much further to detail them. Then it delegates further definition to someone else, fully empowering them to do so, and accepting any reasonable interpretation of its policies. (With Ends and Limitations policies that someone is staff; with Governance and Linkage it's the board chair.)

The board may develop policy to whatever detail it wishes, so long as it does so from broad to narrow, and does not skip levels in the process. (When they approach policy-making this way Boards can exercise leadership and maintain effective control without delving into vast detail.)

76 The Board Defines and Delegates, Rather than Reacting and Ratifying

Boards are accustomed to approving plans brought to them by staff. Predictable problems arise: The very act of approving forces boards to become entangled in trivia; and to avoid feeling like rubber stamps, boards may nit-pick. Approvals are usually issued without clarifying the criteria used in giving approval. Further, approving staff plans freezes into place details which cannot then be changed without board re-approval. This obstructs staff creativity and agility (a severe disadvantage to the organization), and weighs down the board with detail (diverting time from deciding the very policies that would make such role confusion unnecessary). Having board policies in place ahead of time allows board and staff alike to know whether a staff plan is approvable, since all the criteria by which approval is given are clear for everyone to see.

MK: Many realms that are staff responsibilities in non-profit agencies are member-led in a church. These include much of the fulfillment of the congregation's mission. Thus its member leaders serve as volunteer staff. Lay leaders and committees thrive with the empowered responsibility Policy Governance makes possible. It under girds and strengthens shared ministry.

The board does need to be assured that staff plans are true to the applicable board policies — and that reassurance is gained by policy-focused monitoring. This also reinforces the one-voice principle, because the board has already stated its criteria for approval, and board members aren't thrown back onto diverse personal criteria.

MK: This process provides the board with a meaningful way to evaluate church leadership and programs, while paying attention to the Ends they exist to serve.

Ends Determination is the Pivotal Duty of Governance

The justification for any body lies in what difference it can make. A nonprofit organization exists so that its world can be a better place. The kind of thinking needed in order to make a difference requires a sense of the whole, an overview, a high vantage point. The board will become more of a think tank for vision than a reviewer of staff decisions and activities. It will focus on outcomes; focus on the reasons for which the organization exists at all.

MK: A church seeks to make a difference not only in the world, but also in members' lives. And its impact in the world is managed by and through its members, not merely on their behalf. Churches are uniquely integrated organizations, with members being owners, volunteer staff, and clients, too.

An issue is an Ends issue if—and only if—it directly describes what good, for whom, or at what cost. If not, it is not an Ends issue, no matter how important, no matter who decides it, no matter how closely related it is to goals, strategies, mission, or perceived board work. Ends language is never about what the organization will be doing; it is always about what will be different for those it serves. Distinguishing ends from means will enable the board to free itself from trivia, to delegate clearly and powerfully, and to turn its attention to large issues.

The Board Controls Staff Means by Limiting, Rather than Prescribing

77 The organization's conduct, activities, methods, and practices are its "means" rather than its ends. Board means relate to how the board will organize, structure, and conduct itself in order to accomplish its job. Staff means are the various arrangements and actions needed to accomplish the ends or to safeguard the operations that produce them. Resist the temptation to prescribe staff means. (The board does not tell staff how to do its job.)

The board's role is one of boundary-setting—specifying in writing which staff means would be unacceptable, unapprovable, or off limits. (In other words, the board says what kind of means it will not put up with.) Beginning with broad prohibitions, advancing thoughtfully toward more detailed ones, the broader statements act as a safety net. Producing a "don't do it" list sounds negative, but in outcome is not. It allows a secure freedom, the boundaries of which need not be guessed, and within which staff creativity and action are encouraged. This key method of means constraint enables a board to govern with fewer pages of pronouncements, less dabbling in details of implementation, and greater accountability.

MK: Recall that in churches, staff includes both hired folks and volunteers. Paid staff manage those tasks for which volunteers lack skills or energy or time—tasks that would otherwise divert members from the spiritual growth, sustenance, and opportunities for gifted service which they've come to church seeking, and which lie and the heart of a church's reason for being.

The Board Explicitly Designs Its Own Products and Process

The board states what it expects of itself, its code of conduct, the way it will plan and control its agenda, and the nature of its linkage with the ownership. And the board treats its own governance policies as iron-clad commitments.

The board commits itself to use internal committees only when they are necessary to help the board get its own job done (not to help staff with theirs).

MK: Some typical Board committees in a non-profit agency will be congregational committees in a church—e.g. Search and Nominating — Search, because the congregation calls its minister, not the board; Nominating, because board members are directly elected by the congregation to represent it.

The board delegates to its Chair the right to make any reasonable interpretation of its words in governance process and board-staff linkage policy areas. The chief executive has parallel authority with respect to topics governed by ends and staff limitations policies. This delegation pattern ensures that the Chair and Executive work closely together, but neither reports to the other.

MK: The Policy Governance model does not require that a single individual serve as Chief Executive. Although it will involve the board in directly monitoring the work of more than one person, the Executive role can be fulfilled equally well by a team. The design of the executive position will appropriately vary according to the congregation's structure and desires and according to the skills and interests of its chosen clergy.

In developing its governance policies, the board again follows a broad-to-narrow approach, beginning with the broadest form of the question, "What is our job?" It goes into further detail until it is willing to allow its Chair to reasonably interpret its words in implementing board business.

78 The Board Forges a Linkage with Management That is Empowering and Safe

Board and Executive constitute a leadership team. Clear differentiation in their roles and responsibilities enable them to fulfill and excel in them, mutually support each other, and influence each other toward ever greater integrity and capability for leadership.

The board has the right to expect performance, honesty, and straightforwardness from its staff. Boards may be understanding about performance, but should never bend an inch on integrity. In turn, staff rightfully expect the board to be clear about the rules and then play by them, to fulfill its own job, and to speak with one voice.

Performance is Monitored Rigorously, but Only Against Policy Criteria

In Policy Governance, monitoring is conducted only against criteria currently stated in ends and limitations policies. When a board adopts the discipline of monitoring only what it has already addressed in policy, its anxiety will drive it to develop all the policies needed. The board will require information that directly addresses existing criteria, and receive relevant monitoring data without having to digest enormous amounts of unnecessary information.

Rev. Margaret Keip is an Accredited Interim Minister with the UUA. She has been trained by John and Miriam Carver and consults with church boards on Policy Governance. Reach her by e-mail at [email protected].

79 “Policy Governance®” for the Temporally-Challenged

(BY BILL ADES AND THE R&R COMMITTEE FOR UUCF MEMBERS AND FRIENDS) MAY, 2004

“Governance”: the noun form of the verb, “to govern”, which is defined as (among other things): To exercise continuous sovereign authority over; esp: to control and direct the making and administration of policy in.

“Policy Governance®” is the name assigned by John Carver to his model of principles and concepts for the function of Boards of Directors, especially of not-for-profit organizations. That he, himself, describes it as “…the world’s only complete, universal theory of governance…” explains the need to coin a brand new name for a change in the way that boards exercise their responsibilities. In fact, and in practice, though, the adoption of Carver’s principles is really an evolutionary change for a board rather than a revolutionary one. To really understand Carver’s model and the rationale for the changes it requires, you will need to read Boards That Make a Difference® by John Carver. It is available in our book nook. And even Carver’s own summary paper is twenty typed pages long. This is an attempt to help you understand these changes at a general level and in far less time than is required for a detailed review. Hence, “Policy Governance®” for the Temporally Challenged.

(Note to the Reader: As is common in such enterprises, Carver has created a nomenclature to describe specific parts of his “model”. Unfortunately, he has used common words that might have broad ranges of meanings among different readers (such as “ends” and “means”). Because you could be hearing these terms used in their Carver-specific meanings, I have tried to identify them and define them as they come up. I have highlighted these terms in bold to help you identify them. I have also included several direct quotations from Policy Governance® Defined, by John Carver indented and in bold.)

The “problem” that Policy Governance®” (PG) is intended to address is real and probably nearly universal to not-for-profit boards: Boards are collections of very smart people, with the best of intentions, working hard to try to make their institutions better. But, no matter how hard they try, they virtually always wind up spending all of their time and energy on the minutiae of how the institution does what it does and therefore never get around to the larger questions of what it should be doing and evaluating whether it has accomplished that. Bruce Vernor summarizes this as the “Bike Rack Syndrome”: a university Board might spend almost no time approving a multi-million dollar plan for a new nuclear accelerator facility, largely because they recognize that they don’t know enough about it to have valid opinions about how it should be designed and built. A few-thousand dollar plan for new bike racks on campus, though, might generate hours of Board discussion, because everyone knows something about bike racks and they feel the need to provide “input”. Recognizing that decades of attempts to adjust Board/staff structure have failed to correct this problem, Carver has developed a new model that changes the focus of board activity from management to policy development. That is, from how the organization does its work to what it should be doing. To do this, it restricts the board’s activities to defining the goals of the organization and shifts the development of plans and actions to accomplish those goals to “staff”. And Staff, in Carver’s model, is defined as everyone who is doing the work of the organization, both paid personnel and volunteers. The board also monitors and evaluates the results of those actions and makes adjustments to the overall 80 plan. The expectation is that relieving the board of day-to-day management responsibility frees it to spend its limited time on the long-term goals and the values that drive the organization. Carver suggests that the board’s primary relationship should be with the organization’s “owners”. In our case, that would be members and friends, and might include others who attend services and those in the outside community whom we try to help or influence. “It [the board] must lead the organization subject to its discoveries about and judgments of the values of the ownership.” “On behalf of the ownership, the board has total authority over the organization and total accountability for the organization.” But, in order to exercise that authority, the board must delegate relentlessly and well and be accountable for the results. “We have said being accountable in leadership of the organization requires the board (1) to be definite about its performance expectations, (2) to assign these expectations clearly, and then (3) to check to see that the expectations are being met.” The first step in this process is the delegation of all authority for carrying out the board’s expectations to a Chief Executive Officer, or CEO. This is not necessarily the traditional, individual CEO that we are accustomed to seeing in business and not-for-profits. In fact, in most church applications of this model, it is a team, usually comprised of both ministers and lay members. The second step is that the board must define its expectations. Expectations are defined in the Carver model as ends. “In any organization, there are uncountable numbers of issues, practices, and circumstances being decided daily by someone. The Policy Governance model posits that all of these decisions can be classified as those that define organizational purpose, and those that don’t. But the model calls for a very narrow and careful definition of purpose: it consists of what (1) results, for which (2) recipients, at what (3) worth.” “Ends never describe the organization itself or its activities.” All other decisions are, by definition, means decisions, that is, those choices that lead to the accomplishment of the ends. “Most decisions in an organization are means decisions; some are very important means. But even if a decision is extremely important, even if it is required by law, even if it is critical to survival, unless it passes the ends test (designation of consumer results, which consumers, or the worth of consumer results), it is not an ends decision. Hence, means include personnel matters, financial planning, purchasing, programs, services, services and curricula, and even governance itself. No organization was ever formed so it could be well governed have good personnel policies a fine budget sound purchasing practices, or even nicely planned services, programs or curricula.” The third step is that it must define the limits to the authority of the CEO and Staff because some means may be effective, but unacceptable. For example, not all effective means will be legal, ethical, and prudent. Carver is adamant that those who are responsible for producing ends must be allowed to use their specialized knowledge, talent, and imagination to select the best means possible to accomplish their responsibilities. “It is to the board’s advantage to allow the staff maximum range of decision-making about means, for skill to do so is exactly why staff were employed.” (or selected, in the case of volunteers.) And this is one of the principle benefits of this approach. Nevertheless, the board must apply the values of the organization to the identification and definition of those means that are unacceptable. For example, we would never want to allow actions that were illegal, no matter how important the end to be accomplished. The board therefore establishes

81 Executive Limitations. These are policies that define the limits of acceptability in the means used by the CEO and Staff. Carver’s model contains other pieces that address such important functions as Board/Staff Linkage and how to develop Executive Limitations as “nested sets”, starting with broad limits and addressing increasingly narrow concerns, and board discipline, mechanics, and structure. These are largely technical aspects of the application of the model and are not really necessary to an understanding of its general principles. Carver summarizes thusly:

“To summarize the policy development sequence, Policy Governance boards develop policies which describe their values about Ends, Executive Limitations, Governance Process, and Board-Staff Linkage. Each policy type is developed from the broadest, most inclusive level to more defined levels, continuing into more detail until the board reaches the point at which it can accept any reasonable interpretation of its words from its delegatee. A step-by-step guide to such development of policy documents is available (Carver and Carver, 1997). Ends and Executive Limitations are delegated to the CEO, who is held accountable by the board for accomplishing any reasonable interpretation of the board’s expectations in these areas. Governance Process and Board-Staff Linkage policies are delegated to the board Chair, who is given the authority to ensure that the board governs in accordance with its own expectations of itself, using any reasonable interpretation of the policy language.

If you would like to read more about Policy Governance® without trying to consume the entire book, Carver’s paper, Policy Governance® Defined, Carver’s own published summary of his book, is available in printed or electronic form from the UUCF Office. The quotes in this document came from that paper.

82 Nine Steps to Implementing Policy Governance Excerpted from Carver Guide 1: Basic Principles of Policy Governance, John Carver and Miriam Mayhew Carver, Jossey-Bass Publishers, 1996.

Policy Governance brings an entirely new way to operate and to think about the expression of board leadership. Beware the comment that “we’re already doing things this way.” This comment will almost always be masking a superficial understanding of Policy Governance. With an incomplete grasp, one can mistakenly see the model as merely reiterating familiar bromides like “boards should deal with policy,” “boards should stick with long-term planning,” or “boards should set goals and then leave managers alone.” While there is some limited truth in these representations, Policy Governance involves a far more thorough reordering of how governance is conceived. The following sequence helps boards put Policy Governance into action. It is intended for boards bravely implementing on their own.

1. Be sure that board members and the CEO understand the model. Without good theory, actions aren’t as meaningful and don’t cohere. Until a board fully grasps the ideas and philosophy of this new technology of governance, implementation will be like putting new wine into old bottles. Board members’ words may change, but governance will not be transformed. The board can test itself to see if members fully understand the model. For example, consider discussing whether each of the various issues an organization faces is an ends or means issue. Or take a board member’s fear about finances, personnel, or other staff means; discuss how that fear could be used to amend an executive limitations policy. 2. Make a full board commitment to this major change. There is no reason that the decision must be unanimous, but it should represent the board’s voice as a body. If moving to Policy Governance is only what the chairperson, CEO, or influential committee wants to do, it will fail. 3. Put the board’s commitment to move ahead on paper. This step creates, in effect, the board’s first governance process policy. For example, the board might adopt a simple, general statement such as, “We will govern with an emphasis on vision rather than internal preoccupation, encouragement of diversity, strategic leadership more than administrative detail, clear distinction of board and chief executive roles, collective rather than individual decisions, future rather than past or present, and proactivity rather than reactivity.” 4. Develop all policies except ends. Ends will be saved until last. First the system as a whole must be put into place. Develop all the executive limitations policies. Some board members will be put off by the negative wording, but remember that it is designed to produce a positive effect. Next, develop all the governance process policies. The first step in creating these policies has already been taken (in step 3). Now add other policies dealing with the chairperson’s role, board member commitment, committee principles, committee products and authority, and board job description. Finally, develop all the board-staff linkage policies. Having completed policies that define its own job and the limits that apply to staff actions, the board can now safely contemplate a philosophy of strong executive delegation. 5. Adopt a single temporary ends policy. It may seem odd that the most important of board policies is saved until last. The policies already mentioned clear the clutter, trivia, and ritual actions from the agenda. Moreover, ends take longer to work through than the foregoing policies, and in fact, their development never stops. In other words, it works best to get everything else out of the way and then work on ends forever. Since developing ends policies is slow work, and since a long delay before operating with the new principles is asking for trouble, adopt a tentative policy to plug the gap. My clients often adopt a statement that says, “Until ends policies are developed, the ends of the organization will remain as 83 previously stated explicitly by the board or as found implicitly in previously adopted board documents.” It is best to get started on real ends policies to replace this temporary one as soon as possible after implementation. At this point, all the policies necessary to begin operating with Policy Governance have been drafted. 6. Do an administrative and perhaps legal check. When a board has policies in the Policy Governance format and uses principles of the model, virtually all other board documents and pronouncements except bylaws become unnecessary. In fact, the motion putting all the policy drafts into effect will, at the same time, repeal personnel policies, budgets, old policies, and other approvals. Most previous board documents (personnel policies, budgets, salary schedules, and so on) with which the new policies will conflict can simply be given over to the CEO. Before taking such a severe—albeit essential—action, you must be certain that the new policies do not conflict with law or with the bylaws. If the new policies conflict with bylaws, change the bylaws, if the new policies conflict with law, then alter them so that the law is not broken. 7. Have the first few agendas ready to go. The immediate problem that the board will encounter after setting the model in motion will be the concrete matter of what to do that next board meeting. Even if you plan to do nothing at the first post-transition meeting but have a discussion of ends and the difficulty of defining them, that is much better than falling back on previous agenda formats to avoid the anxiety. Absolutely do not have the staff create board agendas, although the board can invite staff members along with others to argue various points of view with regard to large, long-term ends issues. Remember that the board agenda is a matter of governance process, so the board chair has the authority to use any reasonable interpretation of whatever the board has said about agendas. 8. Design the first steps in connecting with the ownership. The ownership is the legitimacy base to whom the board is accountable, for whom it is the actual or “civic” trustee. Lay plans to form and meet with focus groups, confer with other boards, or have relevant statistical data gathered. Connecting with the ownership, like setting agendas, is a matter of governance process, so the complementary board and chair roles in the matter are similar: the board establishes its broad-brush intention and the chair fills in the details. 9. Set a specific date to inaugurate the system. To the extent possible, avoid phasing in the new paradigm; after prudent assurance that all is in order, switch completely to it in one move. Treat the transition like jumping from one trapeze to another. When you do decide to jump, don’t jump halfway or jump in phases.

The time required for going through this implementation sequence varies greatly depending on the circumstances and the people. For a national or international board that meets three times per year, the sequence ordinarily runs a different pace from one that meets monthly in a community. A board of nine moves more quickly than a board of thirty. Most of my clients have taken from six to twelve months to implement the process. But make no mistake, completing the nine steps above means only that the real governance work can begin. Three efforts will demand the majority of board time and energy forever. First, the ends will need continual attention in perpetuity. Second, finding ways to gather owners’ input is not easy. Third, sufficient self-evaluation and redevelopment are needed so that board leadership can continue to improve. These three activities are unique leadership tasks, embodying the challenge and the channel for board members to be strategic leaders.

84 Basic Resources on the Carver Model of Policy Governance®

IN PRINT:

Boards That Make a Difference: A New Design for Leadership in Nonprofit and Public Organizations by John Carver (Jossey-Bass, 1990. 2nd edition, 1997) The “flagship” resource on Policy Governance as it relates to nonprofit and governmental boards, and the most inclusive text on the model.

Reinventing Your Board: A Step-by-Step Guide to Implementing Policy Governance co-authored by John Carver and Miriam Mayhew Carver (Jossey-Bass, 1997) A “hands-on” guide in implementing the model, with a full set of sample policies and how to adapt and adopt them.

The Policy Governance Fieldbook: Practical Lessons, Tips and Tools from the Experience of Real-World Boards (Jossey-Bass, 1999) Caroline Oliver (ed.), Mike Conduff, Susan Edsall, Carol Gabanna, Randee Loucks, Denise Paszkiewicz, Catherine Raso, and Linda Stier This handbook on implementing Policy Governance draws on experience with eleven diverse organizations in the U.S. and Canada. The authors (all Policy Governance Academy graduates) analyze what works and what doesn’t —in real world practice.

John Carver on Board Leadership (Jossey-Bass. 2001) A comprehensive collection of 115 of John Carver’s articles and essays: includes an index for finding specific answers to Frequently Asked Questions.

The Board Member’s Playbook: Using Policy Governance to Solve Problems, Make Decisions, and Build A Stronger Board by Miriam Carver and Bill Charney (Jossey-Bass, 2004) A playbook for boards to practice Policy Governance and hone their skills. Included are fifty different rehearsal scenarios, practice sheets, answers, and a CD-ROM.

See the Jossey-Bass website for these and more (including the Carver Guide series, a videotape, audiotape, and the bimonthly Board Leadership newsletter,) www.josseybass.com

ALSO ON THE INTERNET:

http://www.carvergovernance.com/ -— The Carver website includes basic information about Policy Governance, a calendar of introductory and training events, and forums for asking questions and sharing experiences. E-mail address: [email protected]

PolicyGovernance-L is a UUA list-serve dedicated to the discussion of the Policy Governance model and its implementation, adaptation and challenges in UU congregations. This list is for anyone from any size and shape of UU congregation with an interest in Policy Governance. Go to www.uua.org/lists and click on the link to PolicyGovernance-L for information about the list and how to subscribe.

And—a web page resourcing information on Policy-based Governance as it is being applied in VU congregations is online at: http://www.uua.org/interconnections/policy/

85 Seven Habits of Health-Promoting Leaders

1. Spiritual Grounding Acts responsibly and responsively lives creator/creature tension Understands the reality of “new creation”

2. Manages Own Anxiety Understands anxiety Knows one’s own anxiety triggers Actively takes steps to keep anxiety (and its temptations) within bounds Practices a less anxious presence

3. Takes Positions and Stays Connected Clarifies what one believes Avoids the extremes of fusion or cut-oft Deals with predictable reactivity

4. Focuses on Presence and Functioning Maintains a research stance Understands reciprocity Influences the emotional field: calm, focus, change, and challenge

5. Focuses on Vision and Mission “Vision is the commodity of leaders” Warren Bennis Stays on course, has direction Perseveres, uses emotional stamina

6. Focuses on Strengths Celebrates resources, open to the future and moves towards neostasis Combats mood problems Uses conflict for discovery and learning

7. Challenges Self and Others Tolerates pain in self and others Practices the art of collaboration and empowerment Avoids “taking temperature” before taking action

86 Responses And Sharing

Seven Habits of Health Promoting Church Leaders:

1. Spiritual Grounding The spiritual theme(s) I would give to the past year is: My most powerful spiritual experience in the past year was: My most difficult spiritual struggle in the past year was:

2. Manage Anxiety When I become anxious I: internally and externally What I do to calm myself: My main anxiety triggers are: Anxiety triggers I have/am overcoming are:

3. Take Stands and Stay Connected Three things I know to be true and base my ministry on are: I struggle to stay connected: 1 feel good about holding the course on:

4. Focus on Presence and Functioning Something I learned/clarified about my functioning as a leader this year was: I maintain balance between under and over functioning by: When I loose my objectivity I:

5. Focus on Vision and Mission I can get distracted from my/our vision by: I find my way back to my/our vision by: I keep mission and vision before the congregation by:

6. Focus on Strengths I am proud of our congregation’s strengths in the area of: I look forward to developing/strengthening this coming year in the areas of:

7. Challenges Self and Others I hope to grow in the following areas this coming year: I would predict the greatest resistance to this coming year: I think we need to challenge the congregation to:

(Developed by James Boyer, 1998. Used with permission)

87 Definition Of Conflict

Based on their work with congregations, consultants with the Alban Institute have developed the following functional understanding of congregational conflict: • Congregational Conflict occurs whenever two or more parties organize to achieve certain goals. Conflict may be the result of scarce resources, ambiguity in any form, over-regulation, competition, lack or absence of procedures, exceptions or differences of interpretation. • Conflict is inevitable and inherently neutral. • Only the quality of the response may be judged effective or ineffective. Unitarian Universalist congregations may find themselves in conflict when: The mission is unclear There is no existing procedure for a new situation Different people or groups are treated differently without explanation or obvious cause It is difficult to figure out how to do something

The Symptoms Of A Congregation In Conflict 1. Low levels of conflict are not dealt with and go underground 2. Calls for petition to impeach board, ask for the minister’s resignation, etc. 3. Rampant gossip 4. Closed groups and secret meetings 5. Whispering campaigns about a person or a group 6. Letter-writing campaigns 7. Email and telephone cliques 8. Triangulation (talking about the person(s), not to them) 9. Inferring rather than directly expressing concerns 10. Abrupt changes in support of and participation in church life 11. Turf wars 12. Ineffective committee on ministry 13. High staff turnover 14. Resistance to change 15. Unexplained resignations or departure of members 16. Transitions are catalysts for other complaints “It is wrong to waste the Precious gift of time on acrimony.” —BERNADINE

88 Causes of Conflict

Here are some common causes of conflict. If you notice conflict in your congregation, scan the list and see if the cause is there or look at the causes and see if any of them create potential for conflict in your congregation. • Human nature. Almost all people want to function well and want to be in relationship. When they are dysfunctional or feel excluded from relationships, people experience or generate conflict. Conflict also occurs for purely personal reasons: greed, jealousy, attachment, fear, control, neediness, or vengeance. • The reality of brokenness and denial. There is craziness and unreasonable people in the world. Sometimes we have to let people know, in a caring way, what the boundaries of behavior are. • External stresses. A congregation may experience income or membership decrease. In smaller congregations, leaders may feel burned out. Stress and conflict among individuals may be a response to these or other external causes. • Resistance to change. Conflict occurs with resistance to change. People resist change for a variety of reasons, but when the purpose of change is unclear, the mystery or ambiguity can cause anxiety. • Fear of change can be as disruptive as change itself, producing the same worry and unrest. When change is being promoted for personal reasons, rather than the good of the community, conflict is likely to occur. • Poor communication about change. When congregational communications are ineffective, resistance may occur. • Fear of failure often accompanies conflict. This feeling is especially strong when the principals have not been consulted in changes, such as the restructuring of duties or committee job descriptions, and feel their performance has been judged. • People resist change if there is a lack of respect and trust in the people who are initiating the change. Lack of enthusiasm and objections will surface quickly and the potential for conflict increases. • Satisfaction with the status quo can mean more resistance to change. People fiercely defend the status quo even when change is necessary.

But conflict and change are normal and can be healthy and transformative. It is not processing the conflict and change that creates problems, blockages, upset, or toxic behavior. There are two ways to process conflict in a congregation: first, within the congregation, or second, by “calling the doctor,” seeking outside help.

89 Levels of Conflict From Anne Heller Churchworks

“He that troubleth his own house shall inherit the wind.” —PROVERBS

Dr. Helen Bishop, former District Administrator of the Central Midwest District of the Unitarian Universalist Association, describes five types of conflict, each with different symptoms and requiring a different solution. They are, in increasing order of seriousness: 1. The Problem. Emotions are not involved; we consider the issues rationally. No facilitator is needed. Symptoms: Differences and conflicting goals exist. Feelings of discomfort in each other’s presence, short-lived anger, denial of hostile feelings.

2. The Disagreement. In addition to (1), issues are associated with personalities and people may stop sharing information. Symptoms: Objectives of conflicting parties tend toward self-protection. Elements of shrewdness and calculation. Language shifts from specific to general. Hostility, negative humor, and derision are present.

3. The Contest. Factions form and mudslinging begins. As faction-like group-think takes hold, information is distorted, and questioning a faction’s “party line” can mean ostracism. Symptoms: Shift from self-protection to winning. Objectives become more complex, sometimes clustered into issues and causes. People begin to take sides, seeking victory. Overgeneralization, distortion, magnification. Personal attacks are common.

4. The Crusade. The factions not only want to win; they want the other side to leave. Each side sees itself as principled and the other side as immoral. Some members may quit. Congregations may seek to fire their ministers. Symptoms: Objectives change from winning to wanting to hurt and/or get rid of others. The good of the issue is more important than the good of the group. Being right and punishing become the themes. Factions solidify; leaders emerge; language becomes ideology; there are attempts to recruit sympathetic outsiders.

5. The War of the Worlds. Members not only want the minister fired, they want to make sure he or she never works as a minister again. They not only want the other side to stop; they want them to leave. Congregations may split over a level-five conflict and attorneys may be needed. Level 5 is usually too late for facilitators. Symptoms: Objectives here are to destroy others. Opposition is seen as harmful to the group and needs to be removed. Parties see themselves as fighters for the eternal cause. They can no longer choose to stop fighting.

90 Covenant of Conduct

In order for the congregation and the church council to deal effectively with issues in the congregation, the following guidelines are to be followed: 1. All members affirm their right to express their opinions about the life and ministry of the congregation.

2. The congregation operates with a direct democracy form of government that allows members to share their opinions directly with the pastors, church council, commissions, and at congregational meetings.

3. When members of the congregation express an opinion to a member of the council, the council person shall ask, “What would you like me to do with this information?”

4. If the member desires to have the information transmitted to the council, the member shall be invited to bring the information/opinion to the next council meeting. The time and date shall be given.

5. If the member does not wish to appear in person, the council member shall ask the member for permission to use their name in reporting. If permission is not given, the council member shall say, “I’m sorry but I will not be able to report this to the council since we do not deal with anonymous letters or comments.”

6. If permission is given, the council member shall report the information/opinion to the council and use the member’s name.

7. At his/her discretion, a council member may ask that the member refer this issue to another council member for presentation.

8. Each issue shall be placed on the agenda and written in the minutes along with the action taken by the council. Action may include: “Received as information,” “Pastor and/or President to visit member and report at next meeting,” etc.

9. Opinions may be shared in writing with the council and shall be handled in the above mentioned manner if the letter or statement is signed.

91 Ground Rules for Good Communication Adapted from Anne Heller and Hugh Halverstadt

To improve communication within your congregational groups, begin by building trust. 1. Use one meeting for a discussion of the group’s process. 2. Have a moment of attention and silence each time you begin a group meeting. Get centered. Be present. Ask: “How well do I listen and hear?” 3. Next, discuss: How does our group make decisions? If not everyone has spoken and not everyone has been heard, are decisions being made by the whole group? 4. Develop ground rules for good communication, such as: • Agree to begin and end on time, so people won’t feel pressed. • Everyone will have a chance to speak once before anyone speaks twice. • Alternate pro and con speakers on any given issue. Have someone record on butcher paper on the wall what is being said. That way there is a group memory that is clearly documented and everyone can agree that it accurately reflects what was said. • Try not to speak in code—don’t assume everyone knows everything. • Take breaks at long meetings. • Have job descriptions for the committee and members. • Have timed agendas and stick to them. • What would you like to happen so that the group feels trust in the group process? What will happen if trust breaks down? 5. Talk. Listen. Repeat back. Ask. Check things out. 6. Repeat until you get it right. 7. Leave spaces in the conversation. Conversation is a work in progress that more than one person constructs. 8. Practice active listening through paraphrasing, perception checking, and creative questioning. 9. Speak up and say what is on your mind. 10. When differences arise, no personal attacks are allowed. 11. Address behaviors, not people. 12. Conflicts are problems to be solved, not contests to be won. 13. Mistakes are human and forgivable. No one is perfect. 14. Everyone is valuable. Everyone’s contribution is valued. 15. Accept yourself and others. 16. Keep the focus on issues. 17. Speak for yourself. Use “I” language. 18. Honesty is the best policy.

92 Policy on Disruptive Behavior

The Board of Directors, aware that the Bellingham Unitarian Fellowship is a caring religious community where respect must prevail, is adopting the following five-step process to ensure that the fabric of the community is protected from the disruptive behavior of anyone.

Although we value freedom and tolerance, we recognize that there are limits that define acceptable behavior within our congregation. Disruptive behavior interferes with the fundamental needs and rights of members to experience the fellowship as a safe haven. Examples of disruptive behavior include, but are not limited to, harassment, intimidation, and threats; discrimination of any type; the malicious spreading of falsehoods, and physical actions that are potentially harmful to others. In emergency situations, immediate action is warranted and should be taken.

1. Disruptive behavior will not be tolerated by this fellowship or any committee or group within it. When it occurs, the affected person(s) will draw the disruptive person aside and explain in what way the behavior is disruptive.

2. lf the disruptive behavior continues, or the affected party or parties feel unable to deal directly with the person deemed to be disruptive, the affected person(s) should bring the matter to the attention of the Board of Directors and/or the minister. The minister is authorized to deal with disruptive behavior in a manner he/she deems appropriate without prior board direction. In case of severe disruption, or of personal or church safety concerns, the police should be called.

3. When the church leadership becomes involved, a formal letter will be written to the disruptive person on behalf of the Board of Directors stating that the behavior must be corrected, explaining in what way the behavior is damaging to the community, and inviting the individual to meet with church leaders appointed by the Board of Directors to resolve the problem. In addition, a confidential, written record of all matters pertaining to the disruptive behavior and the steps taken to resolve it will be maintained.

4. If no resolution occurs, the Board of Directors will determine the action to be taken. This action could include exclusion from one committee or activity, from all committees, or from the activities of the church in general, or whatever other steps the Board deems appropriate.

5. If, in time, the person demonstrates change in his/her disruptive behavior and wishes to be included in the group again, s/he may request inclusion subject to approval by the Board of Directors.

Adopted October 12, 1995 Amended October 17, 1996 (amendment is underlined)

93 Examples of Covenants All Souls Unitarian Church Board Covenant January 2002 We covenant to:

 greet one another whenever we meet, and work to build personal bonds to enrich ourselves and the Board process.

 set aside personal agendas for the best interests of the church, expressing our views fully and honestly. Although our decisions may not be unanimous, we will speak with one voice once a decision has been made, moving on in spite of our differences.

 follow an intentional process of decision-making that includes preparation, engagement, and discussion, resulting in a meaningful vote.

 communicate decisions to the congregation in a way that reflects the process and considerations that went into the decision.

 accept our responsibility to seek and provide information necessary to make well- informed decisions, finding ways to discuss issues between meetings in order to be prepared.

 treat unfolding discussions with confidentiality while committing to regular communication with the congregation.

 recognize that disagreement is a part of Board life, pledging to respect our differences, not letting conflicts fester.

 listen deeply to each other and to assume that others have the best interest of the church at heart.

 handle complaints brought to the board with respect, but handle them at the appropriate level, gathering accurate and complete information as necessary.

 engage in direct, face-to-face conversation with one another and with our minister, giving constructive feedback to each other.

 respond to emails and other communications in a timely manner.

 be clear about the assignments and responsibilities of each board member.

 focus on the big picture!

94 Leadership Covenant — Unitarian Universalists of Sterling

We, the leadership of UUS, understand our job to be to work in the best interests of the congregation. Those interests have been democratically determined and are expressed in the Long Range Plan and other documents. The congregation and the leadership are guided by our Vision, Mission, and Covenant statements.

In carrying out our leadership duties we agree to be respectful and courteous of each other, despite disagreements.

We will openly discuss our concerns and differences of opinion with each other, guided by the philosophy that direct communication is the most effective.

We will address issues directly with the people concerned.

If a member of the congregation brings an issue to us, we will encourage them to speak directly to the person involved. If they feel uncomfortable approaching that person directly, we will offer to bring their concern to that person. If they insist on anonymous criticism only, we will remind them that the health of our community depends on honest and open communication. We will encourage them not to talk about anybody with whom they will not speak directly.

Further, we agree to attend all required meetings, and give notice if we cannot attend.

We will be prepared for each meeting as appropriate.

We agree to review our mail in a timely fashion, and to respond to messages (voice and email) in a timely fashion.

UUFR Board Norms, April ,1998

We will be sensitive to having one conversation at a time - we will either manage non disruptive side conversations or call them if they are distracting.

We will start meetings on time - We will be on time if at all possible.

We will manage our time at meetings effectively.

We will time out the Agenda and designate which items are for information, decision, and discussion.

We will let people transition and catch up before moving to the next topic.

We will come prepared by having already read material for the meeting.

We will review the action items at the end of the meeting.

We will start the meeting with an inspirational reading. 95 We will experiment with giving feedback at the end of the meeting.

We will attempt to make decisions by consensus but will vote if this is not possible.

We will begin to codify the decisions in a way that allows us to retain our decisions and actions through a separate file that can be accessed by a word search.

We will review the norms on a periodic basis.

UUCA Covenant

We covenant with each other, promising our goodwill and honest effort, pledging our care and support to one another and to our church community, challenging one another to live in accord with our Unitarian Universalist principles.

With this common purpose as our source, we covenant: to welcome all who come to us with acceptance and respect for the differences among us; to practice patience and speak the truth directly and with compassion; to reflect carefully about the potential results of our words and actions before we speak or act; to keep our discussions to topics and issues rather than personalities; to acknowledge that we may not always agree with group decisions, but we will support and participate in decision-making processes that are collaborative and democratic; to seek to resolve disagreements to our mutual satisfaction and ask for help when needed; to speak directly to those with whom we have disagreements; to facilitate direct communication between parties in conflict, when appropriate; to act with loving kindness, seeking to promote justice, equity, and compassion; to speak out with loving kindness when we witness disrespectful interactions; to understand that building our beloved community requires learning and practice.

96 Twelve Ground Rules For Working Through Conflict

1. Speak for yourself, not for others. 2. Challenge other’s behaviors or ideas, not their motives or their worth. 3. No blaming. 4. No Labeling. 5. No threats. 6. Send “I” messages rather than “You” messages! 7. Propose the change you want rather than just talking about what you don’t like. Be specific and descriptive. 8. Acknowledge your share in creating the conflict or tension. 9. Respect and explore differing experiences of the same event. 10. Evaluate in terms of “costs and benefits” rather that “good and evil”. 11. No interrupting. Care enough to listen before you respond. Respond to show understanding of the other before stating your position. 12. Describe feelings rather than acting them out or trying to disguise them.

Conflict Management Strategies

--Adapted from Kottler (1994)

Steps in managing resource-based conflicts

1. Create an optimal atmosphere for negotiation. 2. Describe the nature of the conflict from many perspectives. 3. Understand the behaviors of your adversary. 4. Identity historical issues that may be involved in the struggle. 5. Declare needs that are not currently being met. 6. Share decision making equally. 7. Develop alternatives that will meet stated goals. 8. Initiate actions designed to meet mutual goals. 9. Reach consensus on future actions.

Steps in getting beyond blame, of self and others

1. Identify things that set you off. 2. Explore the origins and causes of your conflicts with others. 3 Allow yourself the discomfort of being in conflict. 4. Take responsibility for your actions without blaming others. 5. Commit yourself to act differently. 6. Experiment with alternative strategies. 7. Redefine what you are experiencing. 8. Purge things, and let them go. 9. Rehearse new behaviors through imagery and metaphor. 10. Reflect on your experiences through some medium such as journaling. 11. Stop blaming yourself for mistakes you’ve made in the past.

97 12. Stop taking things so seriously!

Strategies for counteracting unreasonable demands

1. Set reasonable limits, and stick to them. 2. Defuse threats. 3. Accept your own fallibility. 4. Stay out of the way of those obsessed with power and control. 5. Remind yourself it is not wise to trust unscrupulous people. 6. Do not set yourself up for betrayal. 7. Refuse to be baited.

98 Strategies for Managing Level I and Level II Conflict

1. Active listening • Attending --Cultural factors --Posture of involvement --Appropriate body language --Eye contact --Nondistracting environment

• Following skills --Door openers --Infrequent questions --Attentive silence

• Reflecting skills --Paraphrasing --Reflecting meaning and feeling --Summarizing

2. Negotiating

• Translating positions into needs and interests • Separating people from problems • Brainstorming

3. Problem-solving.

• Focusing parties on the future, especially in terms of behavior • Avoiding “fact-finding” and solutions that come from the outside • Importance of neutrality and control

99 Conflict Management

Helpful Attitudes

• a belief in value of cooperation • a belief in mutual agreeable solutions • a belief that people are capable of saying what they mean and expressing their real thoughts • a belief that differences are OK

Goals

• to make clear decisions • to increase tolerance for differences • to reduce aggression • to reduce passive behavior • to reduce covert, manipulative behavior

Action Steps

• define the problem from both sides • help all stay in action • consider root causes • emphasize the ties that bind • remember feelings are facts • help all feel strong • consider an outside consultant early • define the structure:

who’s invited to what meetings what will the agenda be when will meetings start and stop what all steps planned will be when each group or person will be heard who will make what decisions who has the right to vote what are the rules of fair and open discussion set a date for the decision

100 Good and Bad Conflict Management

COERCION means forcing others to change their behavior by building a power base against HUMAN RELATIONS means changing them. behavior by changing attitudes.

SOME COERCIVE BEHAVIORS SOME HUMAN RELATIONS BEHAVIORS ● Threaten the others with harm, loss, inconvenience, embarrassment ♫ Try to effect change by changing attitudes (including your own) ● Stereotype members of the other group, focus on their faults, impugn their motives, question ♫ Increase trust level between groups, avoid their good sense, challenge their competence threats, emphasize mutual dependence(in a problem this big we need each other”) ● Stress the difference between the goals of the two groups, WE and THEY ♫ Build up the status of the other group and its members (“ They’re OK, they’re trying”) ● Keep the other group off balance and confused, exaggerate our numbers, our ♫ Promote understanding of the other group’s strength, how far we will go, polarize the position and problems (“Let’s try to see their issues. side of it”)

● Classify every move of theirs as a threat to us ♫ Minimize differences between the goals of (you can’t trust them!) the two groups (“Same goals, different route”)

● Deliberately use secrecy and vagueness ♫ Advocate peace and cooperation, minimize (don’t tell any more than you have to) threats that come from the other group

● Only a few of US make contact with THEM ♫ Be open about your plans and intentions and carefully strategize every meeting ♫ Try to involve many members in contacts ● Plan to have more of US at every meeting, and meetings between the two groups (‘Whom with meeting on our terms and our turf else should we invite”)

● Isolate the other group and attempt to build ♫ Be sure that contacts between groups are on public opinion against them an equal basis

♫ Make and encourage formal and informal coalitions and mutual associations (“Let’s work on something else together”)

The basic question is : how large is your “WE”. The basic journey is from either/or to both/and.

101 Creative Controversy

Stephens Dietz 2. Take sufficient time to reach maximum consensus. Do not set unnecessary deadlines. Be Controversy is a continuing part of our open about necessary time limitations. experience as Unitarian Universalists. That should When major decisions are to be made, we must take not disturb us. The idea that agreement is normal time to involve as many concerned members as and disagreement abnormal does not square with possible. The more quickly a decision is forced, the reality. Thomas Jefferson recognized this fact when greater the probability of dissatisfaction and he said in a letter to John Taylor in 1798: “An disruption of relationships among members. association of men who will not quarrel with one another is a thing which never yet existed, from the This does not mean that real conflict can’t be greatest confederacy of nations down to a town ignored; sweeping a problem under a pew is just as meeting or vestry.” We should, however, be harmful (although in different ways) as forcing an disturbed when the result of a controversy in our immediate decision. Issues must be faced and midst is a weakening of our ties. A careful process actively engaged. But reaching decisions positively of decision-making is the key to strengthening our requires time proportionate to the importance of the bonds of community during disagreements, and the decision and the degree of difference of opinion. achievement of maximum consensus before taking a vote is a primary tool. 3. Find out how much we agree, and on what A number of experiences in my own church* and points. Devote as much effort to areas of agreement in our denomination lead me to believe that the as to areas of disagreement regarding the issue at following five guidelines can help us to make the hand. most creative and constructive use of our To provide a basis for positive resolution of disagreements. controversy, it is important that areas of agreement 1. Manifest our religious belief in the value of between opposing factions be fully explored and openly exchanging views. Respect the individual understood by all concerned. and his or her right to think differently, no matter 4. Understand the roots of the disagreement. how much we disagree. Frequently disagreements that come to the surface It has been a common observation that religious in a group are symptoms of more basic underlying bodies do not conduct their internal affairs differences. When that is the case, we can’t expect according to their professed religious beliefs. If our to resolve the situation by addressing ourselves to religious beliefs include respect for the individual the surface disagreement alone. and his or her search for the truth, that respect 5. An important criterion for testing procedures should be shown in the way we approach the and suggested solutions is their effect on our resolution of our disagreement. interpersonal relationships and our bonds of The leader of any meeting sets the tone of that community. meeting. It is his or her obligation to demonstrate Jefferson’s letter to Taylor certainly applies to respect for individuals and their opinions, but it is our Association of churches and fellowships, but we equally the obligation of all members present to do should remember that disagreement serves a very so. Without this healthy interrelationship of respect creative function. If no one had ever disagreed, we for each other, no conflict can have a positive would still believe that a flat earth is the center of resolution which will bind us together rather than the universe. force us apart.

102 Creative, rather than destructive, disagreement leaves our religious communities stronger, more *Mr. Dietz is a member of Unitarian Church – All enlightened, more effective than ever. Souls, NY

“Twenty Dynamics of Healthy and Vital Unitarian Universalist Congregations” (adapted from Tom Chulak’s description of Growing Congregations 11/04/85)

Basic Dynamics 1) Fundamental religious and theological questions are explored on a regular basis. 2) There is a responsiveness to the surrounding community. 3) There is a balance in the Congregation: [between ultimate concerns-the person – the institution – the world]

Heart and Mind Dynamics 4) The congregation has a clear sense of mission and purpose. 5) There is an articulated covenant and communal identity rooted In Unitarian Universalism. 6) Members are intentionally nurtured in their commitment to the congregation.

Program Dynamics 7) Pastoral care is available to people in crisis. 8) Religious education programs are developed for all ages (children, youth, young adults, adults). An effort is made to support each individual in his or her personal religious growth. 9) Meaningful social and fellowship opportunities are integrated into the life of the congregation. 10) There is a consistent quality to the worship. 11) Opportunities are available for members to be involved in social action.

Internal Dynamics 12) A process for assimilating newcomers is an integral part of the congregation. 13) Solid finances and opportunities for personal giving exist. Information on finances is available to all members. 14) There is an organizational structure appropriate to size. 15) Leaders are selected and trained to fulfill the purpose and goals of the congregation. 16) There is an integrated and participatory planning process that results in specific concrete missional goals as well as ongoing activities of goal implementation and evaluation.

Outreach Dynamics 17) Members are involved in denominational affairs. 18) Space is accessible, visible, and adequate. 19) Information about the congregation is shared with the members and community at large through pubic relations and advertising. 20) New members are actively recruited.

103 Successful Boards • Effective nominating committee • good understanding of their congregation & their role • Planned rotation • Effective way of replacing non- productive members • Not too large or small • Effective committee • Planned orientation of new & old members • Long-range financial & service delivery plans • Process for self-evaluation • Familiarity with by-laws • Follow through on commitment

104 How Boards Succeed

Boards succeed when they have an effective nominating committee. The strategic importance of this committee often gets overlooked. Some groups fail consistently to realize that decisions made by the nominating committee largely determine who will lead the group in years ahead. This committee should be well organized, and have a time schedule and planned working procedures.

Boards succeed when they have members who have a good understanding of the organization and their role in it. This is best accomplished when the nominating committee accurately and fully relates to potential board members what their responsibilities will be. Educational follow-up after becoming board members is important.

Boards succeed when they have planned rotation. If the same people serve year after year, the board can become stagnant. Despite dedication on their parts, the same people can make the organization a “closed corporation.” Rotation of board members provides a source of new ideas and new leadership for the future.

Boards succeed when they have an effective way of eliminating nonproductive members. The nominating committee should evaluate each board member on an annual basis, review his or her particular interest and participation, and make appropriate recommendations for his/her continuance. Between elections, the board should develop and use accountability structures.

Boards succeed when they are not too large or too small. A board of 12-20 is recommended as an ideal size.

Boards succeed when they have established committees and use them year round. The committee system allows the board to delegate specific tasks to each committee. The board must respect the integrity of the committee system.

Boards succeed when they have planned orientation of new and old members. Deliberate thought needs to be given to the matter of integrating new board members. Experienced board members need an annual update on the organization’s work and

105 accomplishments. All board member, new and old, need a chance to step back and reflect together on future plans in an atmosphere that allows no interruption.

Boards succeed when they have developed long-range financial and service delivery plans. A three to five year plan for the congregation is recommended. This plan introduces the concepts of planned growth and management by objective.

Boards succeed when they have a process for self-evaluation. Once a year the board and staff should thoroughly evaluate the congregation’s goals and accomplishments as well as the programs of each committee as they relate to the total ministry. This annual process should be tied in to the long-range planning process.

Boards succeed when they have officers who are familiar with the congregation’s bylaws and use them as an ongoing guide for continuity. Time spent debating an issue could be avoided if the issue is spelled out in the bylaws.

106 Critical Factors That Can Lead to Poor Board Performance

• Selection process

• Lack of understanding about duties & responsibilities

• Failure to utilize skills & talents

• Poor communications

• Absence of long range planning

Disruptive Board Member Meeting Behavior

• Interrupting • Cross talk • Not listening • Side conversations • Rambling • Tardiness • Poor preparation • Early departure • Noisy distractions

107 Suggestions to Enhance Your Contributions as a Board Member

1. Identify and cultivate relationships Seek to create opportunities for building relationships among board members and in the district members in order to enhance your understanding. Maintain contact with people so you can assess the pulse of the congregation.

2. Learn about every aspect of board function Read materials that are available. Develop the reputation of being purposefully curious. As a board member, you owe it to yourself and your congregation to become familiar with all aspects of board stewardship. Review past board minutes and materials pertaining to UU boards.

3. Be alert and active By definition, a board member cannot be passive. How can you direct anything if you’re just sitting there waiting for someone to tell you what to do? Pay attention to what’s happening. Ask questions. Begin to discern the board culture and how things are done. We will help you as much as possible.

4. Work as a team You are a crucial “player” along with other board members. Share new ideas with them and seek to be a team player.

5. Be open-minded Listen to the suggestions and ideas of others. Communication is a two-way process; running rough shod over others is not consistent with the culture of how we do things.

6. Be visible An essential for all leaders, if they are going to be effective is visibility. You can’t lead if no one ever sees you, and/or they won’t ever know you are there. You should carry the vision to others regularly. Demonstrate support and gratitude for the work being done back in congregations. Answer questions, hear complaints, pick up the mood of the members and try to spot the early warning signs of trouble. You should attend and support congregational events. If you are otherwise active in the community, you should be conscious that you are a walking advertisement for your congregation.

7. Follow through on commitments Many board members are not new to leadership. Requiring that board members simply come to meetings and validate decisions crafted by the board is not our mode of operation. We need commitment of time and energy. We need a willingness to see the job through. We need willingness to face the times of discouragement that engulf every district at least occasionally. Being a board member takes a lot out of you. But it is also a rewarding experience.

108 Components That Promote A Positive Board Culture

How are you doing? Yes No OPEN (Healthy) □ □ A Supportive Atmosphere □ □ Clear Communication Channels □ □ Input in Decision Making □ □ A Sense of Purpose and Vision □ □ Self-Esteem and a Sense of Belonging □ □ Strong Leadership Skills □ □ Fear Free Climate □ □ Fair and Equitable Treatment □ □ Frequent, Fair and Varied Reward Systems □ □ Intercultural Activities □ □ Conflict Resolution Training (for Board and Staff) □ □ Consistent Application of Policies □ □ Effective Evaluation for Measurement for Success □ □ An Internal Maintenance Plan □ □ Coalitions With Community-based Organizations □ □ A Mechanism for Various Groups to Communicate with the Board and the Board to Communicate with the Congregation □ □ Orientation Process for New Board Members □ □ Continuing Education for Board Members

109 More Effective Meetings Evaluate Your Board

Thinking of the way in which your committee or board or board functions, rank each of the following items by placing the appropriate number in the blank in front of the item, using the following scale:

5. Yes, definitely 4. Usually, yes 3. More often than not 2. Sometimes 1. Rarely happens 0. Never happens

_____A. It’s easy to get items on the agenda. _____B. The same few people do most of the talking. _____C. Conflicts are smoothed over or avoided. _____D. Once a decision is made it is clear who is to carry it out. _____E. At each meeting we review the decisions of the past meeting checking whether they were carried out, and why or why not. _____F. The same problems keep coming up month after month. _____G. We consider many alternative solutions prior to making a decision about action _____H. Usually a motion suggesting action is made prior to much discussion about the problem at hand. _____I. People talk differently outside the meeting than they do in the meeting. _____J. Members check with each other to make sure they understood what was said. _____K. Each individual speaks for himself rather than generalizing with statements like “we think: or “our people believe” or “everybody thinks”. _____L. Our committee or board seems to wander aimlessly and not be clear about our purposes. _____M. Listing the agenda items to be considered, and the ordering of these items, is one of the first decisions we make at each meeting of our committee or board. _____N. At our meetings chairs are so arranged that we can all see each other’s faces.

110 Building Better Boards Begins With Evaluation

Regularly evaluating the structure and operation of the Board of Directors is vital to ensuring success. This process will help to identify issues which need to be addressed in order to strengthen the board and thus ensure a healthy congregation.

Evaluation may be conducted by a special committee, the Executive Committee, the Nominating Committee, the Committee on Trustees, or the Board as a whole. Results — and the strategies to address the areas needing improvement — should be reviewed with the full Board.

MAKE-UP OF THE BOARD YES NO NEEDS IMPROVEMENT

1. The Board understands that it is ultimately ______responsible for attracting funding resources to ensure the financial viability of the congregation/district.

2. The Board is representative of the community ______and the congregation’s/ district’s constituencies.

3. The by-laws limit tenure and ensure rotation of ______board members.

4. The Board is comprised of new and experienced ______trustees to guarantee both continuity and new ideas.

SELECTION AND RECRUITMENT OF DIRECTORS

5. There is written nomination process which ______includes identification of necessary skills to support the institution and an interview process.

6. Expectations and qualification of board members ______are clearly articulated, verbally and in writing.

7. The Nominating Committee or Committee on ______Trustees meet throughout the year in order to identify and cultivate candidates for consideration.

8. The Nominating Committee solicits candidate ______suggestions from staff, trustees, donors and other key constituents.

111 9. The Nominating Committee annually assesses 16. Board has a structure which includes the performance of incumbents and officers and committees In order to distinguishes between those who should be transact business. invited to continue service and those who should be thanked and released upon completion of a term of appointment. YES NO NEEDS IMPROVEMENT ______10. In addition to general skills of trusteeship, each candidate for nomination is asked to use a specific skill/expertise on behalf of the organization.

11. A member(s) of the Nominating Committee ______personally interview each candidate prior to submitting the name in nomination. The interview process reviews mission, program, constituency, and goals; finances and operations; expectations and qualifications of ______trusteeship; and the specific expertise of the candidate.

ORIENTATION AND TRAINING

12. An annual orientation is conducted for the entire Board of Trustees. Topics addressed include roles and responsibilities of staff and Board, overview of the services, and Committee operations. ______13. The organization distributes supporting information (i.e. Board Manual) to all trustees. This manual includes such items as: roster of Board and staff, Board job description, by-laws, year-end financial material, committee guidelines. ______

14. Institution provides education/training opportunities to build trustee skills.

BOARD OPERATIONS

15. Congregation/District has clear and concise by- ______laws which describe roles, responsibilities and operations of the Board of Trustees.

112 ______27. Meetings follow an agenda.

28. Concise, accurate minutes are maintained and distributed in advance of ______the next meeting.

29. Financial report, comparing Income and 17. Responsibilities and relationship between the expense to budget, is distributed in Board and staff are clearly articulated. advance and reviewed at each board meeting. 18. Board operates within a strategic plan, monitors adherence, and updates the plan regularly.

COMMITTEE OPERATIONS YES NO NEEDS IMPROVEMENT ______19. The Board has active committees through which work is channeled. ______

20. Committee responsibilities are clearly articulated and committees develop an annual work plan with specific assignments and timetables. ______

21. Committees include Board and non-Board members. ______

22. Committees report regularly to the Board of Trustees.

23. The Board gives responsibility and authority to ______its committee and acts on committee recommendations. ______24. The Board’s chair monitors the activity of committees through regular contact with committee chairs. ______

THE BOARD AT WORK

25. There are regularly scheduled meetings of the ______Board of Trustees.

26. Meetings begin and end on time as per an agreed upon schedule.

113 ______38. The Board makes decisions and takes action.

______39. The Board is successful at dealing with conflict in decision making.

______40. Board has a mechanism to assess the performance of the District ______Executive/Ministry.

41. The Board of Trustees evaluates its own ______results and processes regularly.

42. Each board member has a good record of attendance at regular and special meetings of the Board and its 30. Fiscal year budget is reviewed and adopted committees. annually an adjusted at least at the six-month interval. 43. Individual board members accept assignments and carry them out in a 31. The Board helps raise funds. timely and effective manner.

32. Each member of the Board gives according to their dictates so as to be able to say, “we have 100% YES NO NEEDS IMPROVEMENT giving on the board.” ______

33. Compilation of year-end fiscal activity compared to budget is reviewed by the full ______Board. ______34. Board meetings focus primarily on policy formulation, review of plans, fund-raising and financial matters, and evaluation of the organization. ______

35. Routine matters (information and items requiring action but little discussion) are handled quickly. ______

36. Relevant discussion is encouraged and every member has the opportunity participate.

37. Board uses its time well; does not engage in ______committee work at meetings.

114 49. Board of Directors accepts change and ______seeks to stimulate it when appropriate.

50. The Board deals well with conflict and ______decision-making processes.

______

______

______

______

______

______

44. The President of the Board discusses attendance and performance with trustees who are often absent or inactive.

45. There is a mechanism to remove board YES NO NEEDS IMPROVEMENT members who are unable to carry out their ______responsibilities.

46. Board members are aware of activities and ______trends within the community.

47. New leadership is constantly emerging from Board and committees. ______

48. Within the Board, there are several individuals who can serve, in the future, as President of the ______Board.

115 ______

______

______

116 (Reproduced from Volunteer Consultants, Gretchen E. Stringer, C.V.A., Clarence, N.Y. 14031— 1408)

Evaluations: Diagnostic Tools

To help board members assess boards and provide clues to more effective decision making. The following are separate areas. Before each statement answer ‘Y” for yes, “N” for no, or “DK” for don’t know.

I. Board Structure _____ 1. The organization has a clearly stated and concise set of by-laws or constitution detailing structure, officers, committees, nominations, responsibilities, terms of office, etc. _____ 2. The Board has a set of policies or procedures which help outline ways to handle the business of the organization. _____ 3. A group is designated to make decisions (i.e. executive committee) when the Board isn’t meeting. _____ 4. Some structure, detailed in the by-laws or as a policy, helps to channel work among members (i.e. standing committees, ad hoc committees, taskforce, work groups, etc.) _____ 5. Assignments (charge to a group) and responsibilities of a work group are. written down enabling each member in the group to be aware of the work goal. _____ 6. Relationship between Board (officers and members) and staff (paid and/or volunteer) are clearly defined in by-laws, policy or procedures statement. _____ 7. Duties and responsibilities of Board and staff are specifically outlined. _____ 8. By-laws/constitution/policy spells out length of time a person can serve as board member and officer. Hopefully some plan for rotation is defined so new people are added to the group. II. Board Procedures _____ 1. Meetings are held at regularly scheduled intervals and such schedule is released at the first meeting of the year. _____ 2. Meetings are held at organization offices, or the place is announced with meeting dates and time of meetings. _____ 3. Stated time of the meeting is followed with actual starting time announced. A serious attempt is made to end as scheduled. _____ 4. Agendas are set by the president, with help from executive committee or from staff. Agenda plus supporting material is distributed to members prior to the meeting. _____ 5. Minutes of board meetings are written and circulated with the agenda to allow adequate review for accuracy and completeness.

117 _____ 6. Committee reports are written and given to the secretary at the time presented to the Board. _____ 7. Provision is made for handling board matters between regularly scheduled meetings. In addition, procedures are outlined to call additional emergency board meetings. _____ 8. If operations of the organization are handled by staff, special effort is made to acquaint the Board with the staff to foster cooperation and team work when necessary. _____ 9. In an organization composed of volunteers and staff, special effort is made to acquaint all organizational members with responsibilities/accountabilities of board - volunteer officers, board members, committees and staff. _____ 10. Board meetings are conducted in an atmosphere of mutual trust, respect for the concerns and ideas of individual members and the realization that each member has a unique contribution to make to each board meeting. (If we all agreed all the time, there would be no need for boards). _____ 11. The president/chair (board or committee) conducts the meeting according to rules as outlined in the by-laws and orchestrates discussions to allow participation of all interested members without attempting to bias the discussion. III. Nomination Procedures _____ 1. The Board nominating committee is aware of the mix of people the organization serves and reflects such diversity in its membership and its choice of nominees. _____ 2. The Board nominating committee solicits names of candidates for nomination from present organization members (staff and volunteer), client population (if they have one) and previous members. _____ 3. The Board nominating committee is aware of the responsibilities of the officers and board members, the goal of the organization and the needs of the board and the organization. _____ 4. The Board nominating committee is in session year round, analyzing the organization’s future needs and screening possible nominees. _____ 5. The Board nominating committee has a procedural outline for informing possible candidates about the organization and its work goals. IV. Orientation and Training _____ 1. The organization has in its procedures or policies, a statement concerning orientation and training of volunteers and staff. _____ 2. The organization provides written material for new members outlining goals of the organization; plan of work for the year; policies, procedures and by-laws; financial statement for present year; budget for present year; and any material that pertains to board responsibilities. _____ 3. When newly elected or appointed members attend their first meeting, special effort is made to begin the process of integrating them into the group.

118 _____ 4. Board members are offered opportunities to participate in activities of the local organization. If the organization has affiliations with county, state, national or international groups, the Board and staff are offered opportunities to attend functions outside the local group.

V. Board Members _____ 1. Board members come to meetings prepared to discuss items on the agenda and give constructive ideas for furthering organizational goals. _____ 2. Members of the board attend the meetings. If unable, to attend, the president, secretary or appropriate person is notified. _____ 3. The Board conducts an annual evaluation of its work as a board and of the U organization’s yearly plan of work. _____ 4. The Board formulates yearly plans. In addition, the Board is made aware through committees or individuals of future needs the organization might serve. _____ 5. The Board is always conscious of its financial responsibilities and acts to - keep its work/service most effective and efficient. _____ 6. The Board members are known for their participation in the organization and are active vocal proponents of the organization’s goals. _____ 7. The Board has the ability to attract new members to the Board and committees, sustain interest of former members and keep continuity in its thinking and acting. _____ 8. Board members participate outside board meetings when their expertise is needed.

Effective boards will have mostly “yes” answers.

119 A Bibliography for Board Members of Congregations

Available from The Alban Institute - 1 800 486-1318 ext 244 or www.alban.org Note: many of the Alban books are written for mainline Christian audiences. In some cases the UU reader may feel more comfortable “translating” texts for ease in reading while not losing the wisdom and experience provided.

The Alban Personnel Handbook for Congregations, Erwin Berry, The Alban Institute No. AL205, 1999.

This is a comprehensive book on personnel matters and includes a CDROM full of forms that can be modified for a church’s use.

Church Meetings that Work, Gaylord Noyce, The Alban Institute No. AL153, 1994. Discover how meetings can help build stronger congregations as you explore the three basic purposes of meetings-decision making, learning, and community building. Learn the group processes at work in meetings and how to manage them more effectively, how to move forward when disagreement occurs, how to encourage full participation, the difference between process and task and more!

Can Our Church Live? Redeveloping Congregations in Decline, by The Reverend Alice Mann. The Alban Institute No. AL217, 1999. Alice Mann explains how the natural life cycle of a congregation, as well as other internal and external factors, can produce a congregation that is in real trouble. She then offers hope for congregations that want to change. Practical options for congregations, leadership challenges for laity and clergy, and ways to work with denominations are detailed and engaging discussion questions provide a basis for congregational planning.

Discerning Your Congregation’s Future, Roy M. Oswald and Robert E. Friedrich, Jr., The Alban Institute No. AL176, 1996.

This book combines practical tools for parish planning with equally practical help for the spiritual dimension of what parishes are al about. There is a creative model for strategic visioning and the use of systems thinking in the work of planning.

Healthy Congregations: A Systems Approach, Peter L Steinke, The Alban Institute, No. AL175, 1996. In this sequel to How Your Church Family Works, Steinke takes readers into a deeper exploration of the congregation as an emotional system. Learn ten principles of health, how congregations can adopt new ways of dealing with stress and anxiety, how spiritually and emotionally healthy leaders influence the emotional system, factors that could put your congregation at risk, and more.

Letting Go: Transforming Congregations for Ministry, Roy D. Phillips, The Alban Institute, AL212, 1999. Unitarian Universalist minister, Roy Phillips describes the way to church renewal by nurturing the ministry of the laity.

120 The In-Between Church: Navigating Size Transitions in Congregations, by Alice Mann, The Alban Institute No. AL197, 1998. Often, congregations experiencing size change do not recognize the need to change culture and form as part of the successful adaptation process. Mann details the adjustments in attitude-as well as practice- that are necessary to support successful size change.

Raising the Roof, Alice Mann, The Alban Institute, No. AL243, 2001.

This book explores what barriers keep a congregation from growing and strategies for removing those barriers. It addresses the tensions and opportunities facing mid-size congregation as they grow, decline or get stuck.

Size Transitions, Beth Ann Gaede, ed., The Alban Institute, No. AL237, 2001.

This is a collection of new and classic articles discussing how congregations move through size transitions.

The Equipping Pastor, R. Paul Stevens and Phil Collins, The Alban Institute, No. AL 140, 1993.

Primarily written for ministers to understand their congregation as a system, the book has good insights for lay leaders as well.

Transforming Church Boards, Charles M. Olsen, The Alban Institute, No. AL158, 1995.

This book looks at church boards as the most important component of leading congregations into a deeper understanding of their spiritual life. He provides a model of a new way of working as a board so the experience is fulfilling instead of draining.

Available from the UUA Bookstore, at UUA.org or 800-215-9076

CHURCHWORKS: A Well-Body Book for Congregations, by Anne Odin Heller, illustrations by Sinclair Crockett, Skinner House Books, 1999. “A rich resource for people who enjoy ‘doing church’ and would like to improve their skills. A down- to-earth reference drawn from the practical experience and spiritual insights of lay folk and clergy in face-to-face dialogue” Rev. Bill Houff

Leadership Development Curriculum, by Lynn Thomas and Anne Bewley, 2001. Practical guide for those in leadership positions. Ten modules based on the knowledge and skills small groups need to conduct their work. Modules are linked with our seven principles. (Bewley) 2001. Binder format.

Other useful books on church leadership

The Church Growth Handbook, William M. Easum, Abingdon Press, 1990.

121 Bill Easum is a church consultant who has written extensively on what makes a healthy congregation grow. The book contains twenty tested growth strategies that have been used in other churches.

Church Meetings That Matter, Philip A. Anderson, United Church Press, 1965.

While somewhat dated, the material is still relevant to leadership in a religious institution.

Creating a Healthier Church, Ronald W. Richardson, Fortress Press, 1996.

This book offers a theory about human behavior that will aid understanding of how things can get out of control in the church. He also offers practical leadership ideas and behaviors.

Leading the Congregation, Norman Shawchuck and Roger Heuser, Abingdon Press, 1993.

A complete and definitive guide to the practice of church leadership. The book describes new paradigms for the leader that integrate spiritual integrity and service within a systems view of the congregation and its ministry.

One Size Doesn’t Fit All, Gary L. McIntosh, Baker Books, 1999.

Gary McIntosh is a church consultant who works with different denominations on growth issues. This book is full of ideas to assist any congregation in maximizing its gifts of ministry.

Overcoming the Five Dysfunctions of a Team, Patrick Lencioni, Jossey-Bass Books, 2005.

This book identifies the need for teamwork and looks at the five most common dysfunctions that keep the team from being optimally successful.

The Seven-Day-A-Week Church, Lyle E. Shaller, Abingdon Press, 1992.

The book discusses trends in church dynamics and offers interesting ideas for growing a congregation into a full service church serving the needs of members and the wider community.

Staff Your Church For Growth, Gary L. McIntosh, Baker Books, 2000.

The book helps congregations understand how to build a team ministry for the 21st century. It features models of team ministry and guidance of when to add staff.

The Very Large Church, Lyle E. Shaller, Abingdon Press, 2000.

For those from large congregations, this book discusses what works in the very large church and what doesn’t. It explains what needs to happen for a large church to grow even larger.

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