WSCO Program Vendor Application

WSCO Program Vendor Application

WSCO Program Vendor Application

West Silver Valley Community Airshed Grant
Woodstove Change-Out Program
Vendor Application

The West Silver Valley (WSV) Community Airshed Grant Woodstove Change-Out (WSCO) Program is offering woodstovechange-outs to qualified Homeowners within the West Silver Valley PM2.5 Nonattainment Area in Shoshone County, Idaho,toreplace eligible(non-EPA certified) woodstoves with new, efficient, cleaner burning US Environmental Protection Agency (EPA)-certified woodstoves/woodstove inserts, EPA-certified wood pellet stoves/wood pellet fireplace inserts, natural gas stoves/fireplace inserts, or electric central units/electric heat pumps (referred to as “qualifying heating devices”). This program is funded by EPA’s 2015 Targeted Airshed Grant Program and implemented by the Idaho Department of Environmental Quality (DEQ). This 4-year voluntary program willend September 2020, or when funds are exhausted. Funding is limited and not guaranteed. The WSVWSCO Program will help residents in the specifiednonattainment areaby coveringthe full cost to remove and recycle eligible wood-burning devices and install new qualified heating devices.Costs are capped at specific values depending on the heating device installed. Only qualifying devicesreferenced insection 4 are eligible for installation underthis program.

This Vendorapplication and potential resulting Approved Vendoragreementare for qualified Vendors interested in providing woodstove change-out services under thisWSCO Program.

1.Vendors

DEQ is accepting applications from Vendors that would like to participate in the WSCO Program.Vendor applications must be approved by DEQ.DEQ-approved Vendors (“Approved Vendors”) will be notified in writing of program approval, provided a duplicate original of the signed binding agreement, and added to the WSCO Program Approved Vendor roster.Residential Homeowners who apply and are approved (“Homeowners”) to receive a new qualifying heating device through this WSCO Program will choose an ApprovedVendorfrom the roster and work with them directly to remove their eligible older woodstove and install their new qualifying heating device.There is no limit to the number of Approved Vendors that may be listed on the roster.

If interested in participating as an Approved Vendor, please complete and submit this application and all required information and documents to DEQ, Attn: G. Michael Brown, 1410 N. Hilton St. Boise, ID 83706, or via e-mail to . DEQ expects to provide responses within 2weeks of application receipt.If you have questions, please contact either Mr.G. Michael Brown at (208) 373-0232 (), or Mr. Dan Smith at(208) 783-5781 or .

2.Scope of Services

DEQ seeks Approved Vendors to remove and render inoperable eligible woodstoves through the WSCOProgram and install qualified heating devices in accordance with programrequirements.Given the additional business the programwill bring to Approved Vendors, DEQ encourages Approved Vendors to provide Homeowners with a voluntary point-of-sale discount for the qualified heating device funded under this program.

Vendors demonstrating the ability to provide the desired services andmeet eligibilityand program requirements may submit an application for review by DEQ, and if approved, will requiresubmitting Vendorsto enter into a legally binding agreement with DEQ. The terms of this bindingagreement are contained in this document.

Approved Vendors will offer and sell qualified heating devices toHomeowners.Only qualifying heating devices referenced in section 4 are eligible for installation under this program. TheApproved Vendor will professionally install these devices or subcontract to have these devices professionally installed.Regardless of whether Approved Vendors or subcontracted installers (from this point, referred to inclusively asApproved Vendors)perform the install, the removal of eligible woodstoves and installation of new qualified heating devicesmust be completed by an HVAC licensed, bonded, and insured installer. The old device removal and recycling costs and the new device installation—including necessary parts and materials, local permit(s), any Homeowner-paid options, and labor will be included in an itemized Approved Vendorgenerated estimate, which is subject to DEQ approval prior to the Approved Vendor initiating any work.

3.Vendor Eligibility Requirements

Vendors shall do the following:

  1. Provide a copy of a current and valid certificate of insurance, proving that the Vendorhas insurance meeting the state minimum requirements as detailed in Appendix A.
  2. Demonstrate 3years of continuous experience removing wood-burning deviceswithin the last 10-years.
  3. Demonstrate how theywill comply with the requirement torenderreplaced woodstoves as inoperable.
  4. Demonstrate 3years of continuousexperience installingqualified heating deviceswithin the last 10-years.
  5. Offer for sale and provide basic installation of, at capped costs, only qualified heating devices.
  6. Ensure eligible woodstoves are properly removed and recycled at aDEQ-approved recycling facility and a proof of destruction certificate is provided (Appendix B).
  7. Maintain continuous compliance with all agreement terms and conditions.
  8. Demonstrate and instruct qualified homeowner on proper device usage.
  9. Agree to:
  10. Attend a DEQ-sponsored Approved Vendor WSCO Program training meeting to ensure consistent program execution.
  11. Participate with DEQ in a WSCO Program community open house to kick-off the exchange program and answer any community questions.
  12. Complete the Vendor Questionnaire (Appendix C).
  13. Agree to fillout the WSCO Program Tracking Form (Appendix D) at the completion of each woodstove change out.
  14. Submit a completed Form W-9 in order to be added to the state of Idaho’s Accounts Payable system.Vendors are encouraged to complete Part II of the Form W-9 in order to receive payment through direct deposit. If vendor desires payment via direct deposit they must include a voided check to DEQ. Form W-9 hyperlink:

4.Qualifying Devices and Allowable Installation Costs for WSCO Installation

Approved Vendors must provide a list of the qualified heating devices they would offer to Homeowners for installation with the specific emissions, efficiency, and construction specifications listed below.These devices will be listed on DEQ’s website for Homeowners to choose from.Only devices listed on the DEQ website will qualify for installation through the WSCO Program.As new qualifying devices become available for installation,Approved Vendors may request, in writing, that these devices be added to the list of approved devices.Such requests should be submitted to DEQ’s Program Coordinator.

  1. Woodstove/Woodstove Insert
  2. Construction: All stoves will have a welded steel firebox with firebrick interior.
  3. Stove Type:Allowed stoves will be of three possible types:
  4. Catalytic Stove:uses a catalytic combustor to regulate emissions.
  5. Non-Catalytic Stove (air induction):has a secondary firebox air source to burn emissions.
  6. Hybrid Stove: Uses a combination of both catalyst and non-catalyst technology.
  7. Emission Standard:All stoves must be included on the current “USEPA Certified Wood Heaters List” ( and must have an emission rate of 3.5grams/hour or less as included in the list.
  8. Warranty:All stoves will have the following minimum factory warranty on the parts listed below in addition to all regular manufacturer warranties:
  9. 5-year warranty on firebox and door
  10. 5-year warranty on catalyticcombustor under normal use (catalytic and hybrids)
  11. 7-year warranty on air induction tubes (non-catalytic and hybrid stoves)
  12. Eligible Options:DEQ authorizes base model woodstove/woodstove inserts for each particular brand/model selected.DEQ will not pay for extra options such as, but not limited to, thermostats, specialized legs, and specialized doors.If not technically included in base model specifications, DEQ will authorize the following options:
  13. Blower
  14. Ash pan
  15. Eligible Installation Costs:Basic installation costs are covered without additional justification if estimate is below capped-cost outlined in Table 1.The following installation costs may beapprovedby DEQ with additional justification.These following installation costs will be considered inclusive within capped-costs as outline in Table 1.
  16. Chimney Cleaning/Inspection:will require justification and DEQ approval prior to conducting inspection.
  17. Chimney Venting/Chimney Repair:justification only required if estimate exceeds capped costs.
  18. If additional level-of-effort is discovered after DEQ approves the initial estimate, Approved Vendor is required to submit a revised estimate and receive DEQ approval prior to starting work.
  19. Wood-Pellet Stove / Wood-Pellet Fireplace Insert
  20. Emission Standard:All stoves must be included on the current “USEPA Certified Wood Heaters List” ( and must have an emission rate of 3.5grams/hour or less as included in the list.
  21. Eligible Options:DEQ authorizes base model wood-pellet stove / wood-pellet stove inserts for each particular brand/model selected.DEQ will not pay for extra options such as, but not limited to, thermostats, specialized legs, specialized doors.If not technically included in base model specifications, DEQ will authorize the following options:
  22. Blower
  23. Ash pan
  24. Eligible Installation Costs:Basic installation costs are covered without additional justification if estimate is below capped-cost outlined in Table 1.The following installation costs may beapproved by DEQ with additional justification.These following installation costs will be considered inclusive within capped-costs as outline in Table 1.
  25. Chimney Cleaning/Inspection:will require justification and DEQ approval prior to conducting inspection.
  26. Chimney Venting/Chimney Repair:justification only required if estimate exceeds capped costs.
  27. If additional level-of-effort is discovered after DEQ approves the initial estimate, Approved Vendor is required to submit a revised estimate and receive DEQ approval prior to starting work.
  28. Natural Gas Stove / Natural Gas Fireplace Insert
  29. Eligible Options:DEQ authorizes base model natural gas stove / natural gas stove inserts for each particular brand/model selected.DEQ will not pay for extra options such as, but not limited to, thermostats, specialized legs, specialized doors.If not technically included in base model specifications, DEQ will authorize the following options:
  30. Blower
  31. Eligible Installation Costs:Basic installation costs are covered without additional justification if estimate is below capped-cost outlined in Table 1.The following installation costs may be approved by DEQ with additional justification.These following installation costs will be considered inclusive within capped-costs as outlined in Table 1.
  32. Chimney Cleaning/Inspection:will require justification and DEQ approval prior to conducting inspection.
  33. Chimney Venting/Chimney Repair:justification only required if estimate exceeds capped costs.
  34. If additional level-of-effort is discovered after DEQ approves the initial estimate, Approved Vendor is required to submit a revised estimate and receive DEQ approval prior to starting work.
  35. Electric Central Unit / Electric Heat Pump
  36. Eligible Options: DEQ authorizes base model electric central unit / electric heat pump for each particular brand/model selected.DEQ will not pay for extra options. If not technically included in base model specifications, DEQ will authorize the following options:
  37. Blower / Fan
  38. Thermostat
  39. Eligible Installation Costs: Basic installation costs are covered without additional justification if estimate is below capped-cost outlined in Table 1.
  40. Additional installation costs may be approved by DEQ with justification.
  41. If additional level-of-effort is discovered after DEQ approves the initial estimate, Approved Vendor is required to submit a revised estimate and receive DEQ approval prior to starting work.

Installation will be the Approved Vendor’sresponsibility; installers at a minimum must be an Idaho licensed HVAC hearth installerfor installing woodstoves and pellet stoves or have the full HVAC contractor license for all other qualified heating devices.All permits and inspections are the Approved Vendor’s responsibility. Approved Vendors must complete anestimate of all costs associated with removing, disabling, and recycling the eligible woodstove to be replaced and installing the qualified heating device and associated equipment.Approved Vendors work may not begin installationprior to receivingwritten DEQ approval of the Approved Vendor’s estimate.

Estimates exceeding installation capped costs (Table 1) will require Approved Vendor justification and a written DEQdetermination as to whether the costs are allowableunder this program or if the additional cost will have to be paid by the homeowner.Prior to receiving payment for any work completed under the WSCO Program, the Approved Vendor willfulfill all appropriate Approved Vendor requirements as outlined in the WSCO Program Requirements(section5).

Table 1. Replacement equipment and basic installation capped costs for approved heating device replacement .

Replacement Device Category / Capped Costs
Woodstove / Woodstove Insert / $4,000
Wood-Pellet Stove / Wood-Pellet Fireplace Insert / $4,200
Natural Gas Stove / Natural Gas Fireplace Insert / $3,800
Electric Central Unit/ Electric Heat Pump / $4,200

5.WSCO Program Requirements

  1. Approved Vendors shall:
  2. Complete initial home visits within 14 calendar days of Homeowner’s request.This visit includes confirmingthat Homeowner has an eligible (non-EPA Certified)woodstoveto be replaced (appropriate photo documentation required).
  3. If the Approved Vendor determines that an inspection is required prior to developing an estimate, submit cost estimate and justification to DEQ for approval prior to conducting inspection.
  4. Submit installation estimate/work order to DEQ, after Homeowner has approved it within14 calendar days of completing the initial home visit.The estimate must be itemized and must include the following items, at a minimum:
  5. The Homeowner’s name and address.
  6. Cost of new appliance:Clearly identify the cost of the base model and any DEQ approved options listed in Section 4 and a description and cost of any extra options requested by the Homeowner.
  7. Cost of Labor:Clearly describe and identify the cost of basic installation, costs for cleaning chimney/venting, any repair work required to meet all municipal and fire codes, and a description of costs associated with any extra options requested and, if not approved by the DEQ, to be paid for by the Homeowner if not approved by DEQ to be paid for by the DEQ.
  8. Cost of Parts:Clearly identify the cost of parts required as part of the basic installation, parts required for any repair work to meet all municipal and fire codes.
  9. Homeowner approval:Ensure that the Homeowner has signed the estimate, indicating their approval of the estimate prior to submitting the estimate to DEQ.
  10. DEQ shall:
  11. Review the project specifications contained on the work order estimate within 5working days of receipt:
  12. Upon approval of estimateissue the Homeowner a written notice.
  13. The approval will clearly indicate what costs DEQ will pay and which additional costs, if any, is the responsibility of the Homeowner.
  14. If the Homeowner accepts DEQ’s approval decision, by signing, they contact the Approved Vendor to proceed with installation within 5 business days.
  15. If the Homeowner does not accept DEQ’s approval decision, they will work with the Approved Vendor and DEQ to find an acceptable alternative.
  16. Upon denial, issue a written letter sent (via e-mail or hardcopy)detailing the specific reasons the estimate was rejected to the Homeowner.
  17. Approved Vendors shall:
  18. Obtain necessary permits and schedule installation within 30calendar daysfrom the date of the Homeowner’s notification to the DEQ and Approved Vendor of accepting DEQ’s approval decision.
  19. Within 14 calendar days of receiving the necessary permits, supply and install qualified heating device in accordance with the DEQ’s approval decision.
  20. Approved Vendors are responsible to coordinate with the DEQ any circumstance in which supply order delays/backorders will delay satisfaction of the 14 calendar-day requirement.
  21. Submit request for reimbursement including the following documentation:
  22. Required photo documentation
  23. Copy of itemized customer invoice
  24. Invoices must be addressed to DEQ and not the Homeowner, however, must include Homeowner name and address as part of the invoice itemization.
  25. Only one household per invoice.Do not include multiple household on a single invoice.
  26. Completed and signed program tracking form (Appendix D)
  27. Completed and signed woodstove recycling receipt(Appendix B)
  28. Signed training acknowledgement form (Appendix E)
  29. Copies of appropriate permits
  30. Copy of code compliance inspection certificate
  31. DEQ shall (within 30calendar days of receiving Approved Vendor invoice with accompanying documents):
  32. Review invoice, final program documents, and photos
  33. DEQ will process each invoice individually and will not process invoices that include more than 1 household.
  34. Inspect the Approved Vendor’s work per agreement terms and conditions and, at DEQ’s discretion:
  35. Issue corrective action notices as needed.
  36. Issue reimbursement to Approved Vendor, once DEQ has determined the Approved Vendor’s work has met all agreement terms and conditions.

6.Agreement Relationship

It is agreed between the parties to the agreement that DEQ is in no way associated or otherwise connected with the performance of any service under the agreement on the part of the Approved Vendor, the Approved Vendor’s employees or employee-hiring, or with Approved Vendor incurred expenses. The Approved Vendoris an independent contractor in the performance of each and every part of the agreement and solely and personally liable for all labor, taxes, insurance, required bonding and other expenses, except as specifically stated herein.

The Approved Vendoris also solely and personally liable for any and all damages in connection with the operation of the agreement, whether for personal injuries or damages of any other kind. The Approved Vendorshall exonerate, defend, indemnify, and hold the state harmless from and against and assume full responsibility for payment of all federal, state, and local taxes or contributions imposed or required under unemployment insurance, social security, worker’s compensation, and income tax laws with respect to the Approved Vendoror Approved Vendor’s employees engaged in performance under the agreement.

The Approved Vendorwill maintain any applicable worker’s compensation insurance as required by law and will provide certificate of same if requested. There will be no exceptions made to this requirement and failure to provide a certificate of worker’s compensation insurance may, at DEQ’s option, result in cancellation of the agreement. The Approved Vendormust provide either a certificate of worker’s compensation insurance issued by a surety licensed to write worker’s compensation insurance in the state of Idaho, as evidence that the Approved Vendorhas in effect a current Idaho worker’s compensation insurance policy, or an extraterritorial certificate approved by the Idaho Industrial Commission from a state that has a current reciprocity agreement with the Idaho Industrial Commission. DEQ does not assume liability as an employer.

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