Website Content

Adoption
Fact Sheets
Adoption Leave and Pay - FS66
Letters and Forms
Letter-Acknowledge Notification of Adoption Leave – SL40
Mother or Adopter Declaration for Additional Paternity Leave – EF36
Policies
Adoption Leave and Pay Policy
Annual leave/Holiday Entitlement
Fact Sheets
Bank Holidays– FS70
Annual Leave – FS86
Letters and Forms
Letter-Declining Employee’s Request for Annual Leave – SL131
Letter-Notice Requiring Employee to Take Annual Leave – SL170
Holiday Request – EF13
Policies
Annual Leave Policy
Apprentices
Contract Templates
Apprenticeship Agreement: Apprenticeship Framework
Apprenticeship Agreement: Approved English Apprenticeship – Standard
Traditional Apprenticeship Agreement
Fact Sheet
Apprentices Article
Apprentices – FS34
Authorised Absence
Letters and Forms
Family Emergencies Absence - EF10
Deferral Jury Service - SL164
Special leave request - EF25
Time of Work for dependents self-certification - EF26
Policies
Career Break Policy
Compassionate Leave Policy
Ill Health and Health Surveillance
Jury Service/Acting as a Witness Policy
Medical and Dental Appointments Policy
Public Duties Policy
Reserve Forces Policy
Return to Work Policy
Severe Weather and Disruptions to Public Transport Policy
Conduct and Behaviour
Fact Sheets
Christmas Parties and the Law – FS48
Employment Law and the Bribery Act 2010 - FS67
The Smoking Ban and the Workplace – FS64
Policies
Alcohol and Drugs Policy
Appearance Policy
Buying or Selling of Goods Policy
Clear Desk Policy
Corporate Hospitality Policy
Gambling Policy
Gifts Policy
Personal Correspondence Policy
Personal Relationships at Work Policy
Smoking Policy
Time Keeping Policy
Work Related Events Policy
Contracts and Service Agreements
Bi-Annual Updates
2014 April - Contract of Employment-Standard-Bi-Annual Update– colour-coded
2014 April - Summary of amendments to April 2014 Bi-Annual Update
2015 April - Contract of Employment-Standard-Bi-Annual Update– colour-coded
2015 April - Summary of amendments to April 2015 Bi-Annual Update
2015 October - Contract of Employment-Standard-Bi-Annual Update– colour-coded
2015October - Summary of amendments to October 2015 Bi-Annual Update
2016 April - Contract of Employment-Standard-Bi-Annual Update– colour-coded
2016 April - Summary of amendments to April 2016 Bi-Annual Update
Contract and Service Agreement Templates
Director Service Agreement
Confidentiality Agreement
Contract of Employment – Fixed-Term
Contract of Employment – Zero Hours
Contract of Employment – Standard Contract – Full-time
Contract of Employment – Part-Time
Contract of Employment – Term-Time Only
Contract for Services - Contractor Agreement
Contract for Services - Temporary Worker Agreement
Fact Sheets
Varying Terms of Contracts of Employment – FS23
Contract of Employment – FS71
How to...
Guidelines for Managers – Changing Terms of Employment
Letters and Forms
Contract of Employment Employee Confidentiality Confirmation Form – EF41
Covering Letter for Contract of Employment Update – SL142
Letter-Confirming Agreement to Vary Terms of Contract of Employment – SL48
Letter-Notifying Changes to Terms of Contract of Employment to Comply with Legal Requirements – SL50
Letter-Seeking Agreement to Vary Terms of Contract of Employment – SL51
Letter-Confirmation of Minor Changes to Terms of Contract of Employment – SL57
Letter-Variation of Terms in Exercise of Specific Contractual Power – SL87
Corporate Social and Environmental Responsibilities
Policies
Corporate Social Responsibility Policy
Environmental Issues Policy
Data Protection
Fact Sheets
The Data Protection Act 1998 – FS24
Letters and Forms
Personal Data Request – EF21
Policies
Data Protection Policy
Personal Information Policy
Directors and their responsibilities
Fact Sheets
Directors – FS21
Disciplinary
Overview
[FS5.01] Disciplinary and Misconduct Overview
Toolkits
[T5.01] Disciplinary Procedure Toolkit
Fact Sheets
[FS5.02] Managing Disciplinary Issues
[FS5.03] The Statutory Right to be Accompanied
[FS5.04] Dismissing Short-Serving Employees – Disciplinary
Management Tools
[CL5.01] Checklist – Disciplinary Procedure
Letters and Forms
[SL5.01] Notification of Disciplinary Investigation Meeting
[SL5.02] Disciplinary Suspension Letter
[SL5.03] Notification of Disciplinary Hearing
[SL5.04] Confirmation of No Further Action – Disciplinary
[SL5.05] Letter Lifting Disciplinary Suspension
[SL5.06] Written Warning – Disciplinary
[SL5.07] Final Written Warning - Disciplinary
[SL5.08] Dismissal on Notice – Disciplinary
[SL5.09] Summary Dismissal without Notice – Disciplinary
[SL5.10] Disciplinary Demotion Letter
[SL5.11] Notification of Disciplinary Appeal Hearing
[SL5.12] Appeal Outcome Letter - Disciplinary
[SL5.13] Letter Following Informal Disciplinary Discussion
[SL5.14] Letter to an External Witness
[SL5.15] Notification of Disciplinary Hearing – Short Serving Employee
[SL5.16] Letter of Disciplinary Dismissal – Short Serving Employee
Templates
[TP5.01] Guide to the Role of the Companion
Policies
[P5.01] Disciplinary Policy
Discrimination
Fact Sheets
Age Discrimination – FS36
Discrimination – FS72
How to...
Examples of Age Positive Initiatives
Letters and Forms
Age Discrimination Action Planning Template – SL91
Dismissal
Fact Sheets
Settlement Agreements – FS40
Some Other Substantial Reason and Statutory Ban Dismissals - FS56
Unfair Dismissal-Constructive Dismissal – FS73
Wrongful Dismissal – FS74
Letters and Forms
Letter-Confirmation of Dismissal Due to Statutory Bar – SL126
Letter-Notification of Potential Dismissal Meeting due to Poor Performance – SL134
Letter-Dismissal on the Grounds of Poor Performance – SL132
Letter-Notification of Potential Dismissal Meeting due to Some Other Substantial Reason - SL137
Letter-Confirmation of Dismissal for Some Other Substantial Reason – SL127
Letter-Invitation to Meeting to Dismiss and Re-engage on New Terms - SL151
Letter-Dismissal and Re-Engagement – SL128
Employee Benefits
Fact Sheets
Stakeholder Pensions – Employer Access Requirements – FS18
Letters and Forms
Eye Examination – EF9, EF09
Policies
Insurance Benefits Policy
Display Screen Equipment/Visual Display Units – DSE/VDUs (Eye Examination) Policy
Employee Confidentiality/Restrictive Covenants/Business Interests
Fact Sheets
Restrictive Covenants and Confidentiality – FS45
Letters and Forms
Letter-To Former Employee Enforcing Restrictive Covenants – SL155
Policies
Business Interests Policy
Confidential Information Policy
Employee Handbook
Bi-Annual Updates
2014 April - Employee Handbook Bi-Annual Update - colour-coded
2014 April - Summary of amendments to April 2014 Bi-Annual Update
2014 June - Employee Handbook Bi-Annual Update - colour-coded
2014 June - Summary of amendments to June 2014 Bi-Annual Update
2014 October - Employee Handbook Bi-Annual Update - colour-coded
2014 October - Summary of amendments to October 2014 Bi-Annual Update
2015 January - Employee Handbook Bi-Annual Update - colour-coded
2015 January - Summary of amendments to January 2015 Bi-Annual Update
2015 April - Employee Handbook Bi-Annual Update - colour-coded
2015 April - Summary of amendments to April 2015 Bi-Annual Update
2015 October - Employee Handbook Bi-Annual Update - colour-coded
2015 October - Summary of amendments to October 2015 Bi-Annual Update
2016 April - Employee Handbook Bi-Annual Update - colour-coded
2016 April - Summary of amendments to April 2016 Bi-Annual Update
Employee Handbook Template
Employee Handbook – April 2016
Letters and Forms
Employee Handbook Confirmation Form – EF33
Employment Status
Fact Sheets
Apprentices – FS34
Employment Status – FS17
Fixed-Term Employees – FS42
Part-Time Workers – FS33
Temporary and Agency Workers – FS35
Employee Shareholder Status - FS84
Employment Tribunals
Fact Sheets
Employment Tribunals – FS38
Equal Opportunities/Harassment and Bullying
Policies
Equal Opportunities Policy
Harassment and Bullying (Dignity at Work) Policy
Expenses/Training Costs/Season Ticket Loans
Fact Sheets
Learning and Training – FS78
Letters and Forms
Letter-Agreement to Undertake to Repay Relocation Expenses – SL55
Letter-Offer of Relocation Assistance – SL71
Season Ticket Loan – SL83
Expenses Claim Form – EF8, EF08
Letter – Training Agreement – SL42
Policies
Expenses Policy
Season Ticket Loans Policy
Subsistence and Accommodation Policy
Training Costs Policy
Flexible Working
Fact Sheets
Flexible Working - FS65
How to...
Guidelines for Managers (Step by Step) – Dealing with Flexible Working Requests
Letters and Forms
Letter-Invitation to Flexible Working Request Meeting – SL124
Letter-Flexible Working Acceptance – SL64
Letter-Flexible Working Rejection – SL65
Letter-Invitation to Flexible Working Appeal Meeting – SL129
Letter-Outcome of Flexible Working Appeal Meeting – SL152
Flexible Working Application Form – EF11
Policies
Flexible Working Policy
Grievance
Fact Sheets
Grievance Hearings and Appeals-Fair Procedure – FS32
How to...
Guidelines for Managers (Step by Step) – Dealing with Grievance Issues
Flowchart for Grievance Procedure
Role of Companion in Disciplinary/Grievance Hearings
Guidance for Managers - How to Manage a Disciplinary and Grievance Appeal
Letters and Forms
Letter-Advising Notification of Grievance Meeting – SL28
Letter-Advising Notification of Outcome of Grievance Meeting – SL29
Letter-Advising Notification of Grievance Appeal Meeting – SL30
Letter-Confirmation of Outcome of Grievance Appeal Meeting – SL31
Policies
Grievance Policy and Procedure Policy
Reference Guide
Disciplinary and Grievance Practice and Procedure
Human Rights
Fact Sheets
Employment Law and The Human Rights Act 1998 – FS19
Illegal Working
Fact Sheets
Preventing Illegal Working – FS29
How to...
Guidelines for Managers - Recruiting a New Employee - Check Eligibility to Work in the UK
Induction
Fact Sheets
Induction – FS75
Letters and Forms
Induction Structure – SL108
Induction Checklist – SL109
Policies
Induction Policy
Information and Consultation Regulations
Fact Sheets
The Information and Consultation of Employees Regulations 2004 – FS30
Letters and Forms
Information and Consultation Draft Agreement
Insolvency
Fact Sheets
Insolvency of an Employer – FS46
Lay-offs/Short-time Working
Fact Sheets
Lay-Offs, Short-Time Working and Guarantee Payments – FS6, FS06
How to...
Guidelines for Managers - Lay-offs, Short-time Working and Guarantee Payments
Letters and Forms
Letter-Seeking Agreement to Lay-Off or Short Time Working – SL139
Letter-Imposing a Lay-Off or Short Time Working (in Exercise of a Specific Contractual
Power) – SL140
Letter-Counter-Notice to Employees Notice of Intention to Claim a Redundancy Payment – SL166
Leaving Service
Fact Sheets
Notice Periods – FS7, FS07
Letters and Forms
Letter-Reply to Heat of the Moment Resignation – SL32
Letter-Acceptance of Resignation – SL54
Letter-Early Release from Notice – SL63
Letter-Garden Leave – SL66
Letter- Agreement to Repay Costs in the Event of Loss or Theft, or Non-return of Company Keys on Termination of Employment – SL171
Letter-To Former Employee Setting Out Intention to Make a Civil Claim for Unreturned Company Property – SL169
Exit Interview – EF7, EF07
Leaver Details – EF16
Policies
Notice Period and Termination of Employment Policy
Maternity
Fact Sheets
Maternity – FS14
How to...
Guidelines for Managers (Step by Step) – Managing the Maternity Process
Maternity Leave and Pay – Employee and Employer Responsibilities
An Employee’s Guide to Maternity
Letters and Forms
Maternity Checklist – EF38
Maternity Notification Form – EF39
Estimated Maternity Dates and Confirmation Form – EF40
Mother or Adopter Declaration for Additional Paternity Leave – EF36
Letter-Acknowledging Notification of Pregnancy – SL180
Letter-Acknowledging Receipt of Maternity Notification Form – SL181
Letter-Offer of Suitable Alternative Work During Pregnancy – SL72
Letter-Suspending an Employee During Pregnancy – SL85
Letter-Trigger of Maternity Leave Due to Pregnancy-Related Absence – SL136
Letter-Acknowledging Birth of Baby – SL182
Letter-Request to Employee to Attend a Keeping in Touch Day – SL81
Letter-Confirmation of Return Date – SL183
Letter-Welcome Back from Maternity Leave – SL184
Letter-Failure to Return from Maternity Leave– SL92
Policies
Maternity Leave and Pay Policy
Miscellaneous
Fact Sheets
Industrial Action – FS68
Service Lettings – FS54
Letters and Forms
Letter-Request to Attend ISA and NMC Referral Hearing – Former Employees Only – SL147
Letter-Request to Attend ISA Referral Hearing – Former Employees Only – SL148
Policies
Buildings/Site Security and Personal Property Policy
Cash Handling and Financial Transactions Policy
CCTV Policy
Limits of Authority Policy
Lone Working/Personal Security Policy
Right of Search Policy
Statements to the Media Policy
Parental Leave/Time off Work for Dependants
Fact Sheets
Parental Leave and Time Off Work for Dependants – FS15
Shared Parental Leave – FS88
Letters and Forms
Form-Curtailment Notice-Shared Parental Leave (SPL) - EF42
Form-Shared Parental Leave Opt-in Notice - EF43
Form-Shared Parental Leave Period of Leave Notice - EF44
Letter-Acknowledgement of opt-in to Shared Parental Leave (SPL) - SL204
Letter–Approving Parental Leave – SL167
Letter-Confirmation of Shared Parental Leave (SPL) booking - SL207
Letter-Invitation to discuss Shared Parental Leave (SPL) request (periods of discontinuous leave) - SL205
Letter-Postponing Parental Leave – SL162
Letter-Rejection of discontinuous periods of Shared Parental Leave (SPL) - SL206
Parental Leave Form – EF18
Time Off Work for Dependants Self-Certification – EF26
Policies
Antenatal Appointments and Adoption Appointments - Right to Accompany
Parental Leave and Pay Policy
Shared Parental Leave Policy
Time Off Work for Dependants Policy
Paternity
Fact Sheets
Paternity Leave and Pay – FS16
How To...
Guidelines for Managers (Step by Step) – Managing the Paternity Processes
Letters and Forms
Letter-Acknowledge Notification of Additional Paternity Leave – SL177
Paternity Leave Form – EF19
Mother or Adopter Declaration for Additional Paternity Leave – EF36
Policies
Paternity Leave and Pay Policy
Pay/Salary/Wages/Remuneration
Fact Sheets
Bonus Schemes – FS44
Equality of Terms – FS57
National Minimum Wage – FS11
Sick Pay – FS26
Unlawful Deductions from Wages – FS41
Pay – FS76
Reward Systems – FS77
Letters and Forms
Letter - Overpayment of Wages – SL73
Letter-Salary Review – SL135
Letter-Informing an Employee of a Pay Freeze – SL141
Letter-Agreement to Repay Costs in the Event of Loss or Theft, or Non-return of Company Keys on Termination of Employment – SL171
Policies
Remuneration (Payment of Salary) Policy
Performance Management
Overview
[FS7.01] Performance Management Overview
Toolkits
[T7.01] Performance Management Toolkit
Fact Sheets
[FS7.02] Managing Poor Performance Issues
[FS5.03] The Statutory Right to be Accompanied
[FS7.03] Dismissing Short-Serving Employees - Performance Capability
[FS7.04] Performance and Personal Development - HR Guide
[FS7.05] Carrying out Effective Performance Appraisals - HR Guide
Management Tools
[CL7.01] Checklist - Performance Capability Procedure
Letters and Forms
[SL7.01] Notification of Performance Capability Investigation Meeting
[SL7.02] Notification of Performance Capability Hearing
[SL7.03] Confirmation of No Further Action - Performance Capability
[SL7.04] Written Warning - Performance Capability
[SL7.05] Final Written Warning - Performance Capability
[SL7.06] Dismissal on Notice - Performance Capability
[SL7.07] Performance Capability Demotion Letter
[SL7.08] Notification of Performance Capability Appeal Hearing
[SL7.09] Appeal Outcome Letter - Performance Capability
[SL7.10] Letter Following Informal Performance Discussion
[SL7.11] Letter to an External Witness - Performance Capability
[SL7.12] Notification of Performance Capability Hearing - Short Serving Employee
[SL7.13] Letter of Performance Capability Dismissal - Short Serving Employee
Templates
[TP5.01] Guide to the Role of the Companion
[TP7.01] Performance Appraisal Template
[TP7.02] Performance Appraisal Guidance Notes for Managers
[TP7.03] Performance Appraisal Guidance Notes for Employees
Policies
[P7.01] Performance Management Policy
ProbationPeriod
Fact Sheets
[FS6.01] Probation Periods Overview
Letters and Forms
[SL6.01] Written Confirmation of Successful Completion of Probation
[SL6.02] Extension of Probation Period Letter
[SL6.03] Notification of Probationary Review Meeting - Potential Dismissal
[SL6.04] Letter of Dismissal during Probation Period
Policies
[P6.01] Probation Period Policy
Recruitment
Fact Sheets
Employing Children – FS13
Employing Foreign Nationals – FS47
Criminal Records and Employment – FS9, FS09
Recruitment and Appointment – FS52
References – FS25
Regulation of Employment Agencies and Employment Businesses – FS28
Pre-Employment Health Questionnaires – FS83
Letters and Forms
Letter-Offer of Employment – SL35
Letter-Offer of Fixed-Term Employment – SL70
Letter-Immigration, Asylum and Nationality Act 2006 – SL37
Letter-Candidate Holding Letter – SL56
Letter-Rejection of Unsuccessful Candidate Before Interview – SL80
Letter-Invitation to Interview – SL67
Letter-Promotion Offer – SL78
Letter-Rejection of Unsuccessful Candidate After Interview – SL79
Letter-Speculative Candidate Application Rejection – SL84
Letter and Form – Reference Request – SL36
Application for Employment – EF1, EF01
Driver Declaration – EF2, EF02
Employee Details Form – EF31
Equal Opportunities Monitoring – EF6, EF06
Health Declaration – EF12
Health Questionnaire for Night Workers – EF37
Interview Assessment – EF14
Job Description – EF15
Person Specification – EF20
New Starter Checklist – EF17
Recruitment Request – EF22
Redundancy
Overview
[FS1.01] Redundancy Overview
Toolkits
[T1.01] Redundancy Toolkit - Basic
[T1.02] Redundancy Toolkit - Selection Process
[T1.03] Redundancy Toolkit - Statutory Collective Consultation
Fact Sheets
[FS1.02] Alternative Employment
[FS1.03] Redundancy Payment Calculator
[FS1.04] Considering Alternatives to Redundancy
[FS1.05] Entitlement to Redundancy Pay
[FS1.06] Redundancy Selection Criteria
[FS1.07] Redundancy Selection Pooling
[FS1.08] Leaving before Redundancy Notice Expires
[FS1.09] Redundancy Consultation - Basic
[FS1.10] Redundancy Consultation - Selection Process
[FS1.11] Redundancy Consultation - Collective
Management Tools
[CL1.01] Checklist - Redundancy: Basic
[CL1.02] Checklist - Redundancy: Selection Process
Letters and Forms
[SL1.01] Redundancy Letter 1 - Basic: Redundancy Consultation
[SL1.02] Redundancy Letter 2 - Basic: Proposed Redundancy
[SL1.03] Redundancy Letter 3 - Basic: Notice of Termination
[SL1.04] Redundancy Letter 1 - Selection Process: Redundancy Consultation
[SL1.05] Redundancy Letter 2 - Selection Process: Provisional Selection for Redundancy
[SL1.06] Redundancy Letter 3 - Selection Process: Proposed Redundancy
[SL1.07] Redundancy Letter 4 - Selection Process: Notice of Termination
[SL1.08] Redundancy Letter 5: Applications for Voluntary Redundancy
[SL1.09] Redundancy Letter 6: Offer of Alternative Employment
[SL1.10] Redundancy Letter 7: Confirmation of Redundancy Selection Criteria
[SL1.11] Redundancy Letter 8: Voluntary Redundancy Application Provisional Acceptance
[SL1.12] Redundancy Letter 9: Voluntary Redundancy Application Rejection
[SL1.13] Redundancy Letter 10: Voluntary Redundancy Notice of Termination
[SL1.14] Redundancy Letter 11: Redundancy Appeal Hearing - Invitation
[SL1.15] Redundancy Letter 12: Redundancy Appeal Hearing - Outcome
[SL1.16] Redundancy Letter 13: Withdrawal of Notice of Redundancy
[SL1.17] Redundancy Letter 14: Short-Serving Employee Notice of Termination
Templates
[TP1.01] Redundancy Business Case Template
[TP1.02] Redundancy Timetable Template - Basic
[TP1.03] Redundancy Timetable Template - Selection Process
Policies
[P1.01] Redundancy Policy
Relocation
Letters and Forms
Letter-Informing Employee of Possible Relocation of Business Premises – SL149
Letter-Informing Employee that Employer is Relocating its Business Premises – SL150
Policies
Relocation Policy
Remote/Home-working
Letters and Forms
Remote/Home Working Request Application Form – EF29
Health & Safety Executive – Home Working – Guidance for Employers and Employees on Health and Safety – SL22
Policies
Remote/Home Working Policy
Retirement
Fact Sheets
Retirement – FS39
Policies
Retirement Policy
Salary Sacrifice
Fact Sheets
Salary Sacrifice – FS55
Letters and Forms
Letter-Salary Sacrifice – SL82
Salary Sacrifice Scheme General Terms & Conditions
Form-Salary Sacrifice – EF32
Sickness Absence and Ill Health
Overview
[FS3.01] Sickness Absence and Ill Health Overview
Toolkits
[T3.01] Sickness Absence Toolkit – Persistent Short-Term Absence
[T3.02] Sickness Absence Toolkit – Long-Term Absence
Fact Sheets
[FS3.02] Sick Pay
[FS3.03] Managing Sickness Absence
[FS3.04] Disability Discrimination
[FS3.05] Medical Evidence and Access to Medical Reports
Management Tools
[CL3.01] Checklist – Sickness Absence: Persistent Short-Term Absence
[CL3.02] Checklist – Sickness Absence: Long-Term Absence
Letters and Forms
[SL3.01] Invitation to Sickness Absence Meeting – Long-Term Absence
[SL30.2] Invitation to Sickness Absence Meeting – Short-Term Absence
[SL3.03] Letter following Sickness Absence Meeting – Long-Term Absence
[SL3.04] Letter following Sickness Absence Meeting – Short-Term Absence
[SL3.05] Invitation to Sickness Absence Review Meeting – Long-Term Absence
[SL3.06] Invitation to Sickness Absence Review Meeting – Short-Term Absence
[SL3.07] Invitation to Final Sickness Absence Meeting – Long-Term Absence
[SL3.08] Formal Warning on Attendance – Short-Term Absence
[SL3.09] Invitation to Final Sickness Absence Meeting – Short-Term Absence
[SL3.10] Notice of Termination – Long-Term Absence
[SL3.11] Notice of Termination – Short-Term Absence
[SL3.12] Invitation to Sickness Absence Dismissal Appeal Meeting – Long-Term Absence
[SL3.13] Invitation to Sickness Absence Dismissal Appeal Meeting – Short-Term Absence
[SL3.14] Sickness Absence Dismissal Appeal Meeting Outcome – Long-Term Absence