AGENDA Voyage Academy Charter School Board Meeting
Aug. 1, 2013 6:00 p.m.
Board Members April Olson – Chair, Mindy Hamblin – Vice Chair, Melissa Kelley– Secretary, April Hanks – Treasurer, Anna Stanton-Trustee, Seth Finlinson – Trustee, Andy Hale- Trustee
Absent: April Hanks Visiting: Jeff Biesinger, Trent Maw, Stacee Phillips, Ashley Roberts 1. Welcome – Jeff Biesinger
Mission Statement The mission of Voyage Academy is that through Expeditionary Learning, children will explore Life Skills and gain personal responsibility. As they strive for excellence in the molding of their future, they will become honest, compassionate and respectful seekers of learning.
Pledge of Alligience
2. Informational Items
a) Calendar and Events
August 2nd- 6th grade meet and greet August 8th- 1st grade meet and greet August 5th- Site visit with Marlies August 15th- CPR and active shooter training at 1pm August 22nd- Back to school night @6:30pm August 12th- staff and board bbq at the school @6pm August 26th- first day of school-early out Next board meeting Sept 5th Board meetings will be held on the 1st Thursday of the month.
5k 2 million dollar insurance policy 1800 N. UDOT road-possibly reroute Start race with patrol car Ambulance on standby Back-up plan: Movie and family picnic with silent auction
b) Check List
Need to finish policies.
c) Approval of last board meeting minutes Motion to amend the July 18th board meeting minutes Changes: Melissa Kelley gave the welcome, 51C3 to 501C3, and only one new board member was added. Motion to approve last board meeting minutes with amendments by Mindy Hamblin with a second by Seth Finlinson. Votes unanimous. Motion passed.
3. Public Input/Comments*
None
4. Discussion Items
a) Policies
Teacher discipline Behavior Code School Cancellation Policy Delay or Early Release in School Day Schedule Administration of Medication Policy- Make sure it corresponds with other drug policy. Required Reporting Policy- Discuss at next meeting. Definition of School Calendars and School Days Acceptance of Gifts from Students or Parents- Teachers and staff can’t accept major gifts. Birthday/Teacher appreciation gifts ok. Teachers won’t accept cash donations-will give to school to make sure funds are accounted for correctly. LEA Policy- work study/intern program Electronic Device Policy (cell phones) Dissemination of Information-Talks about students who are detained due to criminal activity. Authorities have to contact director. Director makes a note in the file and will only notify individuals that need to know for safety reasons. Files need to be kept confidential and secure. Board Member Policy-Conflict of interest clause needs to be added. Take out #4 on chair and treasurer responsibilities. Goals need to be reviewed by all board members. Add that board members cannot be related.
Motion to approve the following policies by Melissa Kelley with a second by Mindy Hamblin: Behavior Code of Excellence School Cancellation Policy Delay or Early Release in School Day Schedule Administration of Medication Policy Definition of School Calendars and School Days Acceptance of Gifts from Students or Parents LEA Policy Electronic Device Policy (cell phones) Dissemination of Information
Votes unanimous. Motion Passed.
b) Budget
Section 131- training stipend- added $2,700 for total of $14,700 641 curriculum-$2,700 removed Enrollment increased to 508 instead of 495 about $80,000 extra Teacher Aides- $5,000 was added for a total of $35,000 Health insurance is more expensive than average-added $20,000 to cover additional expense. EL-budget went down-contract was re-negotiated. MOU $45,500-extra was moved to travel Travel- $22,419 Board expenses and supplies went up. Professional Development category adjusted. Student events amount increased. Maintenance and cleaning-$3,000 added Technology-the rest of doc cams were bought, projectors, desk tops. 2 desk tops needed for kitchen, and 1 needed for janitor. Sales tax exemption from the state received. c) New board members
Tabled Christy Barton and Loni Carver from last board meeting. Letter of intent from Shannon Hamilton and Jennifer Burt. Mindy resignation-August 19th Anna resignation-first part of August Bring on board members one at a time.
Executive Meeting
Motion to go into executive session by Seth Finlinson, with a second by Melissa Kelley. Votes unanimous. Motion Passed. d) Site Visit
Stacee completed Special Ed training. Revisit goals-student achievements are based upon old testing. Need more information about Sage. No CRT’s. Increase progress on Sage. Charter needs to be amended to revise student achievement goals. Check new assessments schedule. 504 training-board member and secretary needs to be trained. Trent is checking to see if 504 training is coming up. New law for procurement policy-make sure we are up to date. Secretary (minute keeper) needs to sign the minutes. e) Directors Update (EL MOU, Credential process)
MOU is finished-waiting to sign. EL has new program to weed out mediocre schools that are not in compliance and not trying to improve. 4 year credential process. If you follow their guidelines after 4 years you will be a credentialed EL school. Each school has a work plan with at least 3 goals- academic and culture goals Teachers will be attending the National conference and 5 day institute Institute will be for Primary k-2 (2 spots), and 3-6 (2 spots) Teachers will come away from that knowing how to write an excellent expedition.
CornerStone Bible Church wants to rent the gym from 9:15 to 11:10am on Sundays for 52 weeks Will pay $13,000 A company wants to use building for guitar lessons Football little league wants to use field. Need to establish strict guidelines on facility use.
$20 library fee not approved to ask parents Back to school wish lists for every department
f) Crew updates Safety and Security- Meeting on August 15th at 7pm Watch DOGS program Parking lot-training parents-get volunteers RC Willey-serve hotdogs for 4-6 hours for $250 (decided not to do this at this time) Anna is checking into 5k Procurement looking for bookcases Alpine storage unit needs to be cleared out. Marketing- Meet and greets
5. Action Items Policies-moved up on the agenda. Budget
Motion to approve the July 31st budget by Seth Finlinson, with a second by Mindy Hamblin. Vote unanimous. Motion passed. New Board Members-Remove
6. Questions/concerns
None
7. Executive Meeting-moved up on the agenda. 8. Adjourn
Motion to adjourn by Anna Stanton with a second by Melissa Kelley. Votes unanimous. Motion passed.
*Public Please note: All public input will be taken under consideration, but not discussed by the board during this meeting.