Videolinq New Site Information and Application

CH No.:

Videolinq New Site Procedure

o 1. Find an appropriate room. Consider the following:

a. Size

b. Acoustics

c. Lighting - External light may need addressing e.g. blinds/curtains.

o 2. Submit via email your Videolinq New Site Application and the Contacts Details of Site Coordinators.

o 3. Videolinq will confirm approval by email.

NETWORK

TAFE WAN Network only: Establish that your site has access to the TAFE Wide Area Network (WAN).

o If not contact Videolinq Office ASAP.

o If so; apply for a videoconference VLAN 400 connection for the VC room with Unisys through your IT Manager.

a. Log a job with Unisys to enable VLAN 400 capability to a specified port in the selected VC room/s.

b. Once VLAN is connected, ask Unisys for the IP range for the VLAN connection. (This is required by Telstra iVision.)

o Purchase required videoconference and peripheral equipment:

a. Installation is included in the purchase price of a videoconference unit.

b. Please retain original packaging in the event the equipment needs to be returned for repair or relocation.

o Contact the Team Telstra Service Desk 1800 025 369 to arrange an appointment time to set up network connection and videoconference equipment test.

o Contact Videolinq Office to arrange a videoconference.

o Videolinq to request site be listed on TBA Online.

o Appoint Site Coordinators and Back up Site Coordinators (SC & BSC):

a. These contact personnel are typically drawn from administration staff that will be located close to the videoconference room.

b. SC & BSC require operational and administrative training. The training will be provided via videoconference or teleconference as organised by Videolinq Office.

c. Appointed SC & BSC personnel should contact the Videolinq Office to arrange inclusion in the next scheduled training program.

Please complete the application and email to for site approval.
Authorisation / Requested and confirmed by Region/ Organisational Unit Management Representative
Name/Position:
Date: / Contact Person:
Phone: / Mobile:
Email:
Region /Location/Unit:
New Room Number/Name / Seating Capacity
New Videoconference Room Phone Number: (Must be able to dial the service provider’s helpdesk on an unrestricted line)
Please highlight which of the following applies to your room:
YES / NO / Dedicated Videoconference Room OR is it a
YES / NO
YES / NO
YES / NO
YES / NO / Multipurpose Room NB Videoconference must take preference
Contact a Site Coordinator before a booking is made?
Commercial Bookings allowed? (External clients other than TAFE, Schools or Government)
Educational Bookings allowed? (TAFE, Schools or Government)
Videolinq Office / Recommended / Not Recommended
Name: / Date:
Comments:

VIDEOLINQ NEW SITE DETAILS

SITE DETAILS:
TBA Official Site Name:
(Office Use Only)
TAFE Queensland Region/Unit Name:
Location/Unit Name:
Manager’s Name:
Site Street Address: / Post Code
Site Postal Address: / Post Code
SITE COORDINATOR DETAILS
Site Coordinator Name:
Phone:
Email:
BACK UP SITE COORDINATOR DETAILS:
Back Up Site Coordinator Name:
Phone:
Email:
ADDITIONAL INFORMATION / COMMENTS:
NOTE: If more than one Back up Site Coordinator is allocated please provide their details in the section below.

*Please notify your asset manager of any change to location of equipment.

New Site Equipment List:
Asset Number / Serial Number / Description of Equipment

Videolinq New Site Page 2 of 2 January 2015